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[1. Call Meeting To Order/Roll Call:]

[00:00:04]

OKAY, GOOD EVENING, EVERYONE.

AND WELCOME TO THE CITY OF HUBER HEIGHTS CITY COUNCIL WORK SESSION.

TODAY IS JUNE 2ND, 2020.

WE'RE GETTING STARTED RIGHT AT 6:00 PM.

UH, THIS MEETING IS OFFICIALLY CALLED TO ORDER.

AND MR. ROGERS, WOULD YOU CALL THE ROLL PLEASE? MR. SHAW HERE, MS. BAKER HERE, MR. CAMPBELL.

HERE.

THIS IS BIRCH HERE.

MR. OTTO HERE.

MR. LYONS, MR. HILL HERE.

MR. WEBB HERE, MAYOR GORE HERE.

YEAH, REAL QUICK BEFORE WE GET STARTED, I JUST WANT TO MAKE SURE THAT EVERYONE'S, SINCE WE HAVE TWO MEMBERS WHO ARE JOINING BY VIDEO CONFERENCE, SO PLEASE MAKE SURE THAT WHENEVER YOU'RE SPEAKING, UH, SO ALL COUNCIL MEMBERS BE SURE THAT YOUR MICROPHONES ARE TURNED ON AND PLEASE SPEAK INTO THE MICROPHONE TO MAKE SURE THEY CAN ALL HEAR.

AND, UH, ANYONE STAFF MEMBERS WHO HAVE ANY PRESENTATIONS THIS EVENING, PLEASE JUST MAKE SURE YOU'RE SPEAKING REAL CLEAR INTO THE MICROPHONE AND MAKE SURE EVERYBODY CAN HEAR IT.

LOOKS LIKE MR. LYONS HAVE A PROBLEM WITH THE MICROPHONE.

JUST HOLD THE BUTTON UNTIL IT COME.

YOU HOLD IT DOWN FOR AWHILE AND IT'LL TURN GREEN.

OKAY, PERFECT.

SO, UH, APPRECIATE EVERYBODY'S COOPERATION WITH THAT.

UH, SO IT'S A GREAT, FEEDBACK'S GOOD TO SEE ALL OF YOUR SMILING FACES IN PERSON.

I APPRECIATE EVERYONE MAKING ACCOMMODATIONS TO COME AND, UM, CERTAINLY UNDERSTAND, UM, MR. WEBER, MRS. BURGESS DESIRE TO PARTICIPATE THROUGH, UH, AUDIO AND VIDEO CONFERENCE.

SO, UH, NO ISSUES THERE.

[2. Approval of Minutes:]

ITEM NUMBER TWO IS OUR APPROVAL OF MINUTES AND ITEM TWO A IS OUR MAY 5TH, 2020 MINUTES.

UH, IF THERE ARE NO CORRECTIONS OR QUESTIONS REGARDING THOSE MINUTES, THEY WILL SEE IT AS APPROVED.

ANY QUESTIONS, CONCERNS, CORRECTIONS, OKAY.

HEARING NONE.

THOSE WITH STANDARDS APPROVED NEXT UP IS OUR WORK SESSION, TOPICS OF DISCUSSION AND ITEM NUMBER THREE, WHICH IS OUR NUMBER THREE, ITEM THREE

[ City Manager Report]

EIGHT ON THE AGENDA IS THE CITY MANAGER REPORT.

MR. SCHOMER, IF YOU WOULD GOOD EVENING, I'VE GOT A COUPLE OF THINGS HERE THAT I WANT TO, I WAS HOPING THIS WOULD WORK HERE, FIRST OF ALL, BUT APPARENTLY THE MOUSE IS NOT OUT.

THERE WE GO.

I SAW IT A SECOND AGO.

YEAH.

I THINK I'M JUST TOO FAR AWAY.

WANTED TO JUST SHOW RULES.

SO THERE IS OUR, UH, AQUATIC CENTER TODAY.

UH, JUST WANTED TO MAKE A VERY BRIEF REPORT THAT, UH, WE OPENED YESTERDAY RESIDENTS ONLY ON MONDAYS AND WEDNESDAYS, UH, AND THE FIRST HOUR OF THE DAY GATES OPEN AT NOON FOR RESIDENTS, UH, TODAY, UM, FULL LONG LINE OF PEOPLE.

AND, UH, THAT'S NOT THE IMPORTANT PART.

THE IMPORTANT PART IS, IS THE TRUE REASON AND SPIRIT THAT, WHICH THIS COMMUNITY HAS FOCUSED ON, MAKING SURE THAT PEOPLE CAN OUT AND ABOUT GET OUT AND ABOUT AND SOCIALIZE.

UH, AND ONE OF THE THINGS THAT I'M QUITE PROUD ABOUT IS TO, UH, TO REPORT THAT, UH, AS OUR STAFF AT THE YMCA, UH, LET ME GET TO THE RIGHT PICTURE HERE.

OUR STAFF FOR THE YMCA HAS GONE THROUGH AND REMINDED PEOPLE TO KEEP DISTANCE, FOLLOW THE RULES.

AND NORMALLY WHEN IT'S 90 DEGREES AND PEOPLE ARE STANDING IN LINES AND WAITING, THERE'S USUALLY A LITTLE BIT OF TEMPERAMENT INVOLVED AND, UH, UP UNTIL JUST ABOUT AN HOUR OR SO AGO.

AND SPEAKING WITH THE STAFF, NOT ONE PERSON WAS UPSET, NOT ONE PERSON WAS UPSET STANDING IN LINE.

NOT ONE PERSON WAS UPSET WHEN ASKED, HEY, WE NEED TO KEEP OUR DISTANCE, UH, VERY, VERY POLITE, VERY COMPLIANT, VERY EVERYTHING.

UH, BECAUSE AS YOU SEE HERE, YOU WOULD HAVE NO INDICATION OR CLUE THAT JUST WITH DAYS AGO, WE HAD SOME UNREST WITHIN THIS REGION.

YOU'VE GOT A DIVERSE MIX OF PEOPLE COMING FROM THE REGION TO FACILITY LIKE THIS, TO COME IN AND BE TOGETHER AT A FACILITY TO, UH, TO PLAY TOGETHER, UH, TO BE OUTSIDE, TO COME TOGETHER AS A COMMUNITY.

AND I THINK THAT THAT MESSAGE RIGHT THERE IS PROBABLY ONE OF THE MOST POWERFUL ONES THAT EVERYBODY NEEDS TO BE FOCUSED ON.

UH, SO I THINK THAT THIS COMMUNITY SHOULD, SHOULD, UH, SHOULD APPLAUD ITSELF.

UH, EVERYBODY IN THIS ROOM SHOULD APPLAUD STANDING BEHIND, FOCUSING ON BRINGING THE COMMUNITY BACK OUT TOGETHER FOR POSITIVE, COMMON TOGETHERNESS.

AND, UH, AND I THINK THAT THIS IS JUST A VERY MUCH WORTHY OF CELEBRATION.

SO, UM, UH, I CAN'T WAIT TO SEE WHAT THE FOLLOWING WEEKS HAVE IN STORE FOR THE CONTINUED OPENING AND TOGETHERNESS OF THIS COMMUNITY AND, AND COMMUNITIES ALIKE THROUGHOUT THE REGION.

SO JUST WANTED TO SHARE THAT WITH YOU THAT'S TODAY.

UH, OUR CAPACITY IS 500, 500 IN MAYBE 20 LEAVE AND OTHER 20 GET OUT AND PEOPLE WERE STANDING IN LINE WAITING TO GET IN.

[00:05:01]

UH, AND IT'S BEEN LIKE THAT ALL DAY LONG, UH, GATHERING MIX OF, UH, PEOPLE FROM WITHIN THE REGION WITHIN OUR COMMUNITY.

AND I THINK THAT THAT IS JUST REALLY, REALLY GREAT.

UM, I WANNA THANK THE YMCA.

WE HAD A LOT OF THINGS COMING TOGETHER WITHIN THE LAST WEEK.

THEY WORKED HARD FOR US UP UNTIL LATE HOURS OF EVENINGS, MAKING SURE THAT THEY WERE ABLE TO PREP OUR STAFF, DRILL OUR STAFF, UH, MAKING SURE THAT THE LIFEGUARDS ARE PREPARED AND TRAINED, MAKING SURE THAT ALL THE LEVELS OF COMPLIANCE WERE MET FOR THE DEPARTMENT OF HEALTH, UH, DEPARTMENT OF HEALTH WAS ONLINE WITH US UNTIL LATE FRIDAY EVENING AND PREPARATION FOR MONDAY MORNING.

I WANT TO THANK MR. COOPER, ALL OF HIS STAFF WORKING WITH, UH, JOSH DALE AND ESPECIALLY CHRIS LINDEMANN, THE EXECUTIVE DIRECTOR, UH, AT THE YMCA TO BRING TOGETHER, UH, ALL OF THE NECESSARY COMPONENTS AND ELEMENTS TO MAKE SURE THAT WE HAVE SOME READY FOR ALL THE SMILES ON THE FACES THAT WE SAW TODAY.

SO I WANTED TO GIVE THAT REPORT BECAUSE I THINK THAT PROBABLY IS THE MOST THING TO PAY TRIBUTE TO A TWO FOR NOW.

SO CAN I ASK THE QUESTION JUST REAL QUICK? SO YOU'RE TELLING ME THAT THAT LINE IS PEOPLE WAITING TO GET IN AND THE POOL IS FULL ALREADY.

THE POOL AT THAT TIME THAT I TOOK THAT PICTURE OF THE POOL WAS AT CAPACITY.

AND THAT WAS A LINE OF PEOPLE WAITING TO GET IN.

CORRECT.

SO THOSE PEOPLE ARE WAITING FOR TWO, TWO PEOPLE TO COME OUT, AS YOU, MAYBE YOU SAID 20, BUT EVERY SOMEBODY CAME OUT, THEN WE ALLOWED SOMEBODY FROM THAT LINE BACK IN, BUT THE POOL WAS ALREADY AT CAPACITY WHEN THAT PICTURE WAS TAKEN.

THAT THAT IS CORRECT.

IT'S A, IT'S A NICE FLOW OF PEOPLE, VERY WELL STRUCTURED, A THING HOT DAY TO DAY, UH, TOMORROW IS A RESONANCE AND PASS HOLDERS ONLY.

SO THE CROWD WOULD LIKELY WILL BE A LITTLE BIT LESS, BUT IT WAS REALLY COOL TO SEE PEOPLE FROM AROUND THE REGION, UH, COMING IN, UH, AND MAINLY OUR COMMUNITY FOR CERTAIN, I'M SURE THAT'S, THAT'S A BULK, UH, BUT PEOPLE COME IN LOOKING FOR A PLACE TO COME TOGETHER AND, UH, THERE WAS, UH, JUST THE ENVIRONMENT OF WANTING TO BE OUTSIDE, HAVE SOME FUN.

AND, UH, THAT, THAT WAS REALLY COOL.

THAT WAS REALLY COOL.

SO I WILL, UH, GO BACK TO THE CONFERENCE THERE.

UH, THE, THE OTHER, A COUPLE OF UPDATES THAT I HAD, UH, ONE THING THAT I WANTED TO SHOW, UM, AND GIVE BRIEF UPDATES ON.

AND SINCE RUSS IS IN THE ROOM, I WOULD JUST ASK HIM TO STEP UP.

UH, IF YOU WOULD GIVE A, JUST A BRIEF UPDATE ON THE WATER TOWER PAINTING, THAT'S, UH, THAT'S ONGOING, UH, AS WELL AS, UM, OUR WATER SOFTENING PROJECT, WHICH IS ON, BUT THEY'RE FINALIZING THAT.

AND, UM, UH, THE LAST THING WOULD BE THE, UH, BRENT PIKE, CHAMBERSBURG, UH, INTERSECTION.

THERE STARTED TO BE SOME CONSTRUCTION THERE, BUT SINCE THE POLLS WON'T BE UNTIL AUGUST, I'LL LET YOU TOUCH ON THAT.

IF YOU DON'T MIND, JUST REAL QUICK.

UH, THE FIRST ONE YOU SAID WAS THE WATER TOWER TO STONE HEARST.

UH, THEY ARE CURRENTLY, I BELIEVE AFTER THEY PUT THE FIRST COAT ON, I SAID, LET'S PUT PART OF THE SECOND COAT ON, UH, LOOKING GOOD.

UM, IT'S STILL BLUE, JUST LIKE THE OLD ONE, BUT IT'S A LITTLE DIFFERENT COLOR.

I THINK IT LOOKS A LITTLE NICER.

SO THAT'S ALL GOING WELL, THEY SHOULD BE DONE WITHIN THE NEXT COUPLE OF WEEKS AT THE MOST.

UH, THE NEXT PROJECT WAS THE WATER SOFTENING.

UM, AS YOU KNOW, THE WATER IS ALREADY BEING SOFTENED.

UH, THE PLANET ITSELF IS FINALIZING A FEW ITEMS. UH, PAVING IS COMING UP AS PART OF THE PARKING LOT AROUND THE NEW BUILDING.

A FEW OTHER COSMETIC ITEMS ARE BEING DONE.

UH, MOST OF IT WILL BE DONE WITHIN THE NEXT THREE WEEKS, I BELIEVE SO.

UM, BY THE END OF THE MONTH, I THINK WE'LL BE PRETTY MUCH WRAPPING THAT WHOLE PROJECT UP.

UM, THE OTHER ONE, I FORGET CHAMBERSBURG BRANDT, UH, THAT IS THE ONE WE ARE PUTTING MASTER ARMS UP AT THE INTERSECTION, UM, THAT GOT DELAYED DO PART OF IT DUE TO THE VIRUS PART OF A DUE TO THE COMPANY THAT PROVIDES THE POOLS AND THE MASTER ARMS, UH, THEY HAD, UH, BOUGHT OUT THE COMPANY WAS BOUGHT OUT AT, UH, I THINK IN MARCH THE SAME TIME THE VIRUS HAPPENED AND IT DELAYED THE, UH, FINISHING THE POLLS.

AND WE WERE TOLD THAT BEGINNING OF AUGUST, THE POLLS WILL COME IN AND THEY WILL, AT THAT POINT START INSTALLING THEM.

IN THE MEANTIME, THEY DID A LITTLE BIT OF WORK ON SOME OF THE CONCRETE AROUND THERE, BUT WE KIND OF STOPPED THEM, UH, BECAUSE WE THOUGHT THAT THEY WERE GOING TO END UP, END UP TAKING SOME OF IT BACK OUT WHEN THE POLES WERE COMING IN.

SO WE JUST STOPPED IT.

UH, THEY MAY BE IN THERE ONCE IN A WHILE TO DO A LITTLE BIT OF WORK, BUT MOST OF IT'S BEING DELAYED FOR ANOTHER MONTH OR TWO, I GUESS.

SO I THINK THAT'S ABOUT IT ON IT.

OKAY.

YES, MAYOR YES.

LINES.

UM, RUSS WE'LL HAVE YOU JUST REAL QUICK THE PROJECT UPDATE ON, UM, THEY'LL FOUND ROAD NORTH OF TAYLORSVILLE.

I THINK THERE'S A, UM, YEAH, WELL, WHAT, BUT THAT HAPPENED ABOUT A MONTH OR TWO AGO, THE, UH, THE COUNTY INSPECTOR DROVE BY AND SAW THAT PART OF THE SIDE OF THE ROADWAY ON THE EAST SIDE OF THAT CULVERT.

THAT'S A LARGE CRAIG AND A BIT OF AN UPDATE ON HOW MUCH LONGER IT'S GOING TO BE CLOSED.

YEAH.

THE IT'S GOING TO BE CLOSED PROBABLY UNTIL NOVEMBER, DECEMBER THE, UH, COUNTY, IT'S A TOTAL COUNTY PROJECT.

THEY HAVE TO BID IT OUT, BUT THEY DIDN'T HAVE A DESIGN.

SO THEY'RE DOING A DESIGN BUILD ON IT, WHICH SPEEDS IT UP.

BUT THEY'RE IN THE PROCESS NOW OF GETTING TO THE POINT OF BIDDING IT

[00:10:01]

AND THEN THEY HAVE TO GET A CONTRACTOR AND THEY'RE GOING TO REPLACE THE WHOLE COLOR WITH TWO LARGE CONCRETE BOX CULVERTS.

AND BY THE TIME IT ORDER THOSE, THE TIME THAT WAIT TO GET THEM IN AND DESIGN AND EVERYTHING.

YEAH, IT'S GOING TO BE A WHILE JUST TO GET STARTED.

IT'LL BE TWO, TWO TO THREE MONTHS, AND THEN IT WILL BE TWO, THREE MONTHS CONSTRUCTION TIME ON ONE OTHER PROJECT, THE HARTSVILLE WATER MAIN REPLACEMENT THAT WE DID FINISH THAT, UH, ABOUT A WEEK OR TWO AGO WITH PAVING, UH, THE REPLACED ALL THE WATER MAINS IN THAT WHOLE AREA AROUND COLRAIN.

I THINK IT WASN'T TILBURY AREA IN HARTSVILLE, SO THAT WAS ALL COMPLETED TOO.

SO THAT'S ALL NEW WATER, MAIN NEW FIREFIGHTERS.

UH, ANOTHER PROJECT THAT YOU MIGHT SEE THAT IS BEGINNING AS OUR PUBLIC WORKS DEPARTMENT IS BEGINNING TO CLEAR THE PAD FOR THE INSTALLATION OF SOME NEW PLAYGROUND EQUIPMENT IN BELLE, PLAINE PARK, UH, SPEAKING OF, UM, BELL FOUNTAIN, BUT BELL PLAYING CLOSE ENOUGH, UH, OFF OF BELL FOUNTAIN ROAD.

AND, UH, THAT WAS ON THE PRIORITY LIST FOR THE PARKS MAINTENANCE.

AND WE CONTINUE TO IMPLEMENT THOSE, THOSE PROJECTS, AS YOU RECALL, THE EQUIPMENT WAS ORDERED, UH, WAS, UM, ALREADY RECEIVED.

AND THAT WAS A PROJECT THAT WAS ALREADY UNDERWAY THAT WE WILL CONTINUE AND FINALIZE.

UH, THE SPLASH PAD HAS A NEW SURFACING COMPLETE IF YOU HAVEN'T SEEN THAT THE ENTIRE, UM, YOU KNOW, SURFACE BOTTOM PART OF IT WAS DUG OUT AND NEW SURFACING WAS PUT IN ALSO SOME REPLACEMENT FIXTURES.

ONE OF THE PIECES CAME IN, UH, DAMAGED THAT IS BEING REPLACED AND WILL BE IN LATER THIS WEEK.

SO OUR TARGET DATE OF NEXT WEEK, SOMETIME AFTER INSPECTION FROM THE DEPARTMENT OF HEALTH TO, UH, OPEN UP THE SPLASH PAD AT TOM MCLEOD, UH, SHOULD BE OPEN SOMETIME NEXT WEEK.

SO THAT WILL, UH, THAT WILL COMPLETE, UH, THE NEXT ITEM THAT, UH, THAT I WANT TO BRING UP AND DISCUSS, UH, WOULD BE, UM, PROBABLY NOT SO POSITIVE.

UH, BUT NONETHELESS, UH, I THINK, UM, UH, SOMETHING THAT'S EASILY, EASILY FIXED AS YOU RECALL, THE, UH, DIRECTOR OF THE EPA, UH, UNDER THE GOVERNOR'S DIRECTION, UH, INITIATED AN ORDER THAT SAID THAT THROUGH DECEMBER OF THIS YEAR, THERE WERE TO BE NO DISCONNECTS FOR LACK OF PAYMENT OR DELINQUENT PAYMENTS FOR A WATER SERVICE.

UH, WE HAD INITIATED A PLAN AND PROGRAM PRIOR TO THAT, UH, THAT HAD PUT A TEMPORARY STAY ON THAT FOCUSING ON WHEN OHIO BEGINS TO REOPEN, WHEN PEOPLE CAN GO BACK TO WORK THAT WE REMOVE THAT, UNFORTUNATELY, THOSE ORDERS KIND OF CONFLICT WHERE THERE'S A THING THAT WAS PUSHED OUT TO THE END OF THE YEAR THAT DIDN'T COINCIDE WITH THE REOPENING AND RE-ENGAGEMENT OF PEOPLE BEING BACK TO WORK.

UH, UNFORTUNATELY WE ARE SEEING SOME SIGNIFICANT IMPACT AND EFFECT TO THAT FOR THE COLLECTIONS OF REVENUE, FOR OUR WATER, UH, OUR WATER FUND FOR WATER SERVICES.

UM, LAST YEAR, FOR INSTANCE, LAST YEAR AT, UM, UH, MEASURING THIS TIMEFRAME THROUGH JANUARY THROUGH MAY, UH, WE HAD AT ANY GIVEN TIME AROUND, UM, UP TO AN, AT MOST $30,000 IN DELINQUENT ACCOUNTS IN COLLECTIONS, IF WE LOOK AT AGING REPORTS IN 2020, UH, WE WERE FINE IN JANUARY AND FEBRUARY.

IN FACT, WE WERE AGGRESSIVE IN SOME OF THE COLLECTION PROCEDURES, PAYMENT PLANS, UH, BILLING SOFTWARE.

AND WE HAD ACTUALLY SEEN REDUCTIONS IN JANUARY AND FEBRUARY GOING INTO 2020 BECAUSE WE WANT TO MAXIMIZE AND MAKE SURE THAT AS WE RESTRUCTURED OUR RATES AND WE TOOK ON THESE LARGE CAPITAL PROGRAMS FOR THE COMMUNITY FOR IMPROVING OUR WATER INFRASTRUCTURE, THAT WE MADE SURE THAT WE WERE NOT GOING TO OVERBURDEN, UH, THE, THE RATE PAYER AND MAKING SURE THAT WE WERE ABLE TO MAXIMIZE THE RATES, KEEP THEM LOW, KEEP THEM WITHIN THAT TOP THIRD OF RATES WITHIN THE DISTRICT OR WITHIN THE REGION, I SHOULD SAY, UH, TO MAKE SURE TO ALSO HAVE ADEQUATE COVERAGE FOR THE FINANCING, THE BONDS ATTACHED TO OUR WATER SERVICE.

CORRECT.

AND WE REMEMBERED THAT PRESENTATION.

SO JANUARY FEBRUARY, WE ACTUALLY SAW REDUCTIONS.

UH, UNFORTUNATELY IN MARCH, IT STARTED TO GO UP IN MARCH.

WE SAW AN INCREASE, UM, OF ABOUT A HUNDRED AND, UH, AN 83%, UH, IN APRIL WE SAW AN INCREASE OF 219% IN MAY.

WE SAW ANOTHER 200%.

SO IN HARD NUMBERS THAT IS SIMPLY, UH, IN MARCH OF 19, WE HAD $19,000 IN DELINQUENT ACCOUNTS, MARCH OF 2020.

WE HAD 55,000 IN APRIL.

WE HAD 29,000 LAST YEAR IN APRIL OF 2020.

WE WENT TO 95,000 IN MAY.

WE, UH, LAUNCHED TO ABOUT 125,000.

SO IF WE KEEP THIS SCALE OF DELINQUENT ACCOUNTS, WE STAND, UH, WE STAND TO LOSE BASED ON A TREND LINE, NEARLY HALF OF OUR, OF OUR REVENUE STREAM.

SO WHAT WE NEED TO DO IS WE NEED TO ENACT A, A POLICY OF REINITIATING DISCONNECTS FOR THOSE THAT ARE NOT IN PAYMENT PLANS, FOR THOSE THAT ARE, UH, NOT PAYING AND JUST CHOOSING A, IT IS UNFORTUNATE, BUT IT APPEARS BASED ON THE LACK OF REVENUE FOR OUR WATER

[00:15:01]

BILLS DOES NOT MATCH THE LACK OF REVENUE FOR EARNINGS AND COLLECTIONS.

IN OTHER WORDS, UM, IT IS EXPONENTIALLY HIGHER.

UH, W I CAN'T PUT A FINGER ON IT, BUT IT APPEARS THAT MAYBE THERE COULD BE A GAP IN THE MESSAGING FROM THE STATE ORDER VERSUS WHAT WE'RE DOING LOCALLY.

MAYBE THINKING THAT THERE'S A REPRIEVE ON WATER BILLS THAT PEOPLE MAY NOT NEED TO PAY THEM AT ALL.

UH, WE'RE NOT CERTAIN THAT THAT MIGHT BE THE CASE, BUT THERE IS A HIGH NUMBER OF PEOPLE THAT DOESN'T MATCH THE NUMBER OF PEOPLE THAT WOULD HAVE A REDUCTION IN COLLECTIONS.

SO IN ORDER TO SAFEGUARD THAT, UH, THERE'S ONE OF TWO THINGS THAT WE CAN DO.

THE ONE IS CERTAINLY NOT OF INTEREST FROM STAFF AT THIS TIME, BUT THAT WOULD BE A RATE INCREASE TO, UH, TO, TO CAPTURE AND MATCH THOSE LOSS COLLECTIONS.

UM, WE'RE NOT CERTAIN THAT THAT'S FAIR BECAUSE WE THINK THAT THIS IS A TEMPORARY THING.

THE SECOND OPTION WOULD BE TO MAKE SURE TO GO OUT AND EDUCATE THE COMMUNITY, UH, AND ALSO UTILIZE OUR ABILITIES THROUGH OUR HOME RULE CHARTERS, UM, THAT STATES THAT WE HAVE THE ABILITY TO COLLECT AND SET OUR RULES.

UH, ALTHOUGH THE STATE EPA DIRECTOR HAS AN ORDER, WE FEEL THAT IT DOES NOT MEET THE MEASUREMENTS OF, UH, OF THE ESTABLISHED CASE LAW REGARDING HARM RULE, HOME RULE CITIES, UH, OUR LAW DIRECTOR, SOME OTHER LAW DIRECTORS AND OTHER COMMUNITIES AGREE WITH THE SAME, AND THIS IS NOT A COMPLAINT OR A GRIEVANCE AGAINST THE STATE ORDER.

THIS IS MAKING SURE THAT WE TAKE CARE OF OUR OWN INFRASTRUCTURE, MAKING SURE THAT OUR RESIDENTS STILL HAVE ALL OF THE AMENITIES WITHOUT THE EXTRA BURDEN, UH, ON OUR RATE PAYERS.

UH, SO WHAT WE WILL BE PROPOSING, UH, AND ALTHOUGH I DO NOT HAVE EVERYTHING TONIGHT, THIS IS JUST AN INTRODUCTORY CONVERSATION ABOUT THIS, MAKING SURE THAT COUNCIL IS OKAY WITH US MOVING FORWARD WITH THIS.

WE ARE IN AN ISSUE THAT IF WE DON'T ADDRESS IT, WE WILL BE OBLIGATED LEGALLY BASED ON THOSE BOND COVENANTS TO ADDRESS IT.

AND THAT WOULD BE THROUGH A RATE INCREASE OR A FIRM POLICY, MAKING SURE THAT WE CAN SHOW THAT WE ARE MAKING EFFORTS TO COLLECT THOSE PAST DUE AMOUNTS.

SO, UH, A, UH, UH, A RATE PAYER THAT HAS A PAST DUE BALANCE, WE ARE GOING TO REQUIRE A PAYMENT PLAN, UH, IN A VERY FLEXIBLE PAYMENT PLAN.

WE UNDERSTAND THAT, UH, AND THAT WILL REQUIRE SOME CHANGES TO OUR EXISTING PAYMENT PLAN ORDINANCE.

RAY PAIR WOULD HAVE A PAYMENT PLAN FOR PREVIOUS PAST DUE BALANCE, NOT MOVING FORWARD.

THAT MEANS, OKAY, PAYMENTS ARE DUE.

YOU ARE STILL REQUIRED.

AS WE STATED IN OUR POLICY, YOU'RE STILL REQUIRED TO MAKE YOUR PAYMENT, UH, IN ANY PAST DUE IS STILL DO.

IT'S NOT A, IT'S NOT AN AMNESTY SITUATION.

SO IN ORDER FOR US TO RECOVER THOSE PAST DUE AMOUNTS, WE WANT TO ESTABLISH A PAYMENT PLAN.

THAT PAYMENT PLAN WOULD REQUIRE THEM TO PAY THAT IF IT'S NOT A ROLLING PAYMENT PLAN.

IN OTHER WORDS, I CAN JUST CONTINUE TO NOT PAY AND JUST ADD TO THE PAYMENT PLAN, UH, IF THEY DO NOT ENTER IN A PAYMENT PLAN.

AND IF THEY ARE CURRENT ON THAT, THEN WE ARE LOOKING TO REINITIATE DISCONNECTIONS, UM, TO SAFEGUARD THE USE OF ALL THE OTHER CUSTOMERS.

AND BASED ON THE TIMELINE, WE WOULD LIKE TO GET THIS IMPLEMENTED AND VETTED THROUGH THE MONTH OF JUNE, WE WOULD LIKE TO HAVE THE EDUCATION AND INFORMATION NOTICED OUT THROUGH THE MONTH OF JULY, AND THEN BEGIN THE PROCESS OF PAYMENT PLANS.

AND IF YOU'RE NOT ON A PAYMENT PLAN, IF YOU'RE JUST IGNORING THE FACT THAT YOU ARE RESPONSIBLE FOR YOUR WATER BILL, THEN LOOK AT DISCONNECT STARTING IN AUGUST.

SO WE FEEL THAT IT'S FAIR.

WE FEEL THAT THE MAJORITY OF OUR RATE PAYERS WOULD SUPPORT THIS ACTION.

SO AS TO PRESERVE THEIR LOW RATES, UH, AND, UH, YOU KNOW, WE AS STAFF FEEL THAT IT'S, IT'S THE RIGHT THING TO DO.

UH, THERE ARE MOVEMENTS, UH, WITH OTHER COMMUNITIES IN THE STATE THAT THERE MIGHT BE SOME ADJUSTMENTS, BUT I THINK, UH, AND I THINK JERRY WOULD SUPPORT THAT.

WE HAVE THE ABILITY THAT WE CAN WORK, UH, AS A HOME RULE CHARTER CITY AND SET AND ESTABLISH OUR OWN POLICIES.

THAT DOESN'T MEAN THAT THERE MAY NOT BE CHALLENGES IN THE FUTURE, BUT I THINK THIS IS ONE OF THOSE THINGS THAT WE NEED TO MAKE SURE TO PRESERVE THE INTEREST OF THOSE RATE PAYERS AND THE INTEREST OF OUR UTILITY, ESPECIALLY SINCE WE'VE UNDERWENT SOME SIGNIFICANT IMPROVEMENTS TO THAT AND INVESTMENTS HERE RECENTLY.

OKAY.

SO QUICK QUESTION, ROB, IF YOU DON'T MIND.

UM, SO THROUGH MAY YOU MENTIONED 125,000, THAT'S JUST THE MONTH OF MAY, THAT JUST ACCUMULATE NUMBER.

SO WE'RE AT 55 95 AND ONE 25, ADD ALL THOSE UP TOGETHER.

THAT'S $339,409 AND 4 CENTS SO FORTH.

SO WE'RE 330, $9,000 DOWN IN REVENUE AND DELINQUENT PAYMENTS.

DO WE KNOW ABOUT HOW MANY ACTUAL ACCOUNTS THAT ARE, THAT ARE, YES, WE DO A, THAT IS 11,904 DELINQUENT ACCOUNTS.

WHEREAS LAST YEAR WE WOULD HAVE HAD, UM, UH, 2,223, AND THEY'RE LIKE 15, 16,000 RESIDENTS IN THE CITY, OR, I MEAN, LIKE HOW MANY, HOW MANY TOTAL? I DON'T KNOW THE TOTAL NUMBER OF ACCOUNTS.

I, I, I'M SORRY.

I DON'T HAVE THAT.

NO, THAT'S OKAY.

I, I WAS JUST TRYING TO DETERMINE ABOUT 25,000.

JIM SAYS,

[00:20:01]

BASED ON SOME OF THE CONVERSATIONS HE'S HAD WITH A WATER DEPARTMENT, BECAUSE THAT INCLUDES, OF COURSE, COMMERCIAL, RESIDENTIAL, AND MULTIFAMILY, SOME OF THOSE HAVE MULTIPLE, UH, METERS, ET CETERA.

SO YEAH, THAT'S, THAT'S A LOT, IT'S LIKE 44% OF THE WATER CUSTOMERS.

IT'S EXPONENTIALLY SIGNIFICANT.

I WOULDN'T HAVE IMAGINED IT.

WOULD'VE GOT THE HEIGHT.

SO WHAT ARE YOU SAID, THERE'S SOME OTHER COMMUNITIES AROUND THAT.

SO WHO ELSE OWNS A WATER COMPANY? DO WE KNOW WHAT THEY'RE DOING? ARE THEY IMPLEMENTING SIMILAR SITUATION LIKE THIS? AND DO WE KNOW WHAT I MIGHT NOT NAME THEM BY NAME, BUT WE'VE HAD CONVERSATIONS WITH OTHER CITY MANAGERS.

UH, OTHER CITY MANAGERS HAVE, UH, UM, HAVE EXPRESSED CONCERNS, UH, FROM, UM, LARGER SCALE CITIES DOWN TO SMALLER SCALE CITIES, UM, SEVERAL DO OWN, UH, OUTSIDE OF REGION.

AND WHEN I SAY, UM, UH, THE, THE AREA, I MEAN, OUTSIDE OF OUR COUNTY AS WELL.

SO YOU HAVE, UM, AUGLAIZE COUNTY, MIAMI COUNTY, SOME DOWN IN A BUTLER COUNTY THAT WE'VE HAD CONVERSATIONS WITH, UH, THAT THIS IS A, UM, ONE OF THE TOPICS OF DISCUSSION THAT HAVE COME UP.

UM, SO THIS IS SOMETHING THAT'S KIND OF, THAT'S HIT A LOT OF PEOPLE, A LOT OF CITIES THAT OWN THEIR WATER COMPANY THAT YES.

YES.

UM, IT'S A CONVERSATION THAT, AGAIN, IT'S COMING TO THE FOREFRONT, WE'VE KIND OF BEEN AHEAD OF IT.

WE STARTED MONITORING IT RIGHT AWAY, UH, IN ORDER TO MAKE SURE TO LOOK AT WELL LET'S AND WE WANTED TO WAIT, YOU YOU'VE HEARD US TALK ABOUT, WE WANTED TO WAIT THROUGH MAY FOR SOME OF OUR MEASUREMENTS, AND THIS WAS ONE THAT WE WANTED TO FOCUS ON AND, YOU KNOW, JUNE COULD BE OKAY.

AND IT, AND I IMAGINE JUNE, HOPEFULLY IT STARTS TO REVERSE.

AND THAT'S PART OF THE PLAN THAT HOPEFULLY BY THAT AUGUST TIMEFRAME, MOST PEOPLE WILL BE REVERSED BACK, HAVE A PAYMENT PLAN.

AND, YOU KNOW, HOPEFULLY BY THE END OF THE YEAR, WE WOULD HAVE BEEN MADE AS WHOLE AS POSSIBLE KNOWING AND UNDERSTANDING THAT THERE'S PROBABLY SOME LOSS INVOLVED.

WE, WE, WE, YOU KNOW, WE'LL FACTOR THAT IN, UH, BUT IT REALLY APPEARS THAT IT'S REALLY IMBALANCED THAT THERE'S EITHER A, A MISUNDERSTANDING OR A, JUST A LACK OF, OF, OF, OF OVERALL PAYMENT.

AND WE WANT TO MAKE SURE TO GO THROUGH THAT MONTH OF EDUCATION, UH, AS WELL BEFORE WE WOULD IMPLEMENT ANYTHING.

OKAY.

ALL RIGHT.

THANK YOU.

YES.

YEAH.

I JUST WANTED TO FOLLOW THAT UP AND SAY THAT, UH, I THINK YOU COULD BE RIGHT.

THERE COULD BE SOME MISUNDERSTANDING AS TO THE, THE, THE NEED TO STILL PAY.

AND I THINK THAT EDUCATIONAL PIECE IS GOING TO BE VERY IMPORTANT TO LET FOLKS KNOW, LOOK, THIS IS STILL A BILL DO.

UM, BUT, UH, NOW I APPRECIATE THE EFFORTS ON THAT.

I ALSO WANTED TO REACH BACK TO THE WATER SOFTENING.

I HAVE NOTICED THE EFFECTS ALREADY, MAYBE CAUSE I LIVE SO CLOSE TO THE PLANT, BUT, UM, UH, I GREATLY APPRECIATE ALL THE EFFORTS AND WORK INVOLVED.

UM, I THINK IT'S ALREADY PAYING OFF AND I'M SURE THE RESIDENTS DO AS WELL.

SO THANK YOU.

AND THE REST OF THE STAFF FOR ALL YOUR WORK ON THAT.

APPRECIATE THAT.

IT'S BEEN A GOOD PROJECT INDEED.

AND THAT, UH, THAT IS ALL THAT I HAD.

I WILL BRING BACK TO THE NEXT WORK SESSION, ALL OF THE, UM, THE, THE PLANS, THE PAYMENT PLAN, THE ORDINANCE, THE RESOLUTION, UH, THERE'S A COUPLE OF PIECES TO IT.

THERE WILL BE A MODIFICATION TO THE ORDINANCE, AS I RECALL, AND ALSO A RESOLUTION THAT JUST KIND OF REAFFIRMS AND DECLARATION OF OUR HOME RULE AND ESTABLISH THE INTENT AND PURPOSE BEHIND THE PAYMENT PLAN, UH, JUST TO SOLIDIFY AND SHOW THE NECESSITY FOR THE ORDINANCE CHANGES.

SO WE'RE BRINGING THAT FOR THE NEXT WORK SESSION, HOPING TO GET THAT PASSED BY JUNE AND AGAIN, SPEND, UH, SPEND THE MONTH OF JULY, UH, IMPLEMENTING AND EDUCATING, AND THEN, UM, UM, HAVE A TARGET DATE OF AUGUST 1ST THAT ALSO GIVES TIME FOR SOME CONTINUED DISCUSSIONS UP TO, UH, YOU KNOW, THROUGH THE REGION AND UP TO THE STATE LEVEL.

UM, YOU KNOW, WHETHER OR NOT THAT THEY SUPPORT AND CHANGE THINGS.

UH, WE'RE HOPEFUL THAT AS DAYS GO ON, THERE WILL BE SOME, SOME REVERSIONS BACK FROM SOME OF THOSE, UH, THOSE RESTRAINTS GIVEN.

OKAY.

I SHOP.

ARE THERE ANY OTHER QUESTIONS? YES.

MR. SHAW, THANK YOU, MR. MAYOR, ROB, WOULD IT BE POSSIBLE THAT, UM, IN PREPARATION FOR THE NEXT DISCUSSION THAT WE CAN WORK WITH THE WATER DEPARTMENT AND LOOK AT IT, MAYBE OUR TOP FIVE OR TOP 10 WATER USERS, UH, FROM THE RECENT WATER REPORT THAT PAM PROVIDED AND FIGURE OUT WHAT OUR REVENUES WERE LAST YEAR AND WHAT THEY MATCH UP TO THIS YEAR.

SO THIS COUNCIL KNOWS WHAT OUR BIG WATER USERS AND THAT'S GOING TO GIVE US, I BELIEVE FOR AT LEAST FOR ME AN IDEA OF WHAT WE'RE GOING TO BE FORECASTING FOR, FOR A LOSS.

SURE.

YEAH, ABSOLUTELY.

I KNOW WE, WE GENERALLY, AS A, AS A RULE OF THUMB, WE GENERALLY SHOULD COLLECT ABOUT A MILLION DOLLARS A MONTH.

AND, UM, UH, WE CAN, I IMAGINE THEY CAN BREAK THAT DOWN TO LARGE USERS, BUT THE MAJORITY OF THESE DELINQUENCIES ARE IN RESIDENTIAL ACCOUNTS.

UH, BUT WE CAN, WE CAN CERTAINLY BREAK OUT AND SHOW WHAT SOME OF THE MAIN REVENUE SOURCES OF, UM, OTHER WATER USAGES FOR THAT.

AND FOR THE ADDITIONAL CONVERSATION, I KNOW TWO OF THE MAIN WATER USERS, HUBER HEIGHTS, CITY SCHOOLS, AND FLYING ACES.

WELL, THEY THEY'VE SEEN A DROP OF SERVICE DRAMATICALLY.

[00:25:02]

UM, AND THEN BEING TWO OF THE LARGEST WATER USERS, CITY OF HUBER HEIGHTS, AGAIN, UM, YOU KNOW, WITH THE, UH, THE DELAYED OPENING OF THE AQUATIC CENTER AND THINGS OF THAT NATURE, UM, YOU KNOW, I THINK THAT WILL GIVE, YOU KNOW, A RESIDENCE IN ADDITIONAL, YOU KNOW, UM, PIECE OF RESEARCH WHEN WE DO COME AT, UM, WITH SOME SORT OF PLAN OF ACTION GOING THROUGH THE REST OF THE YEAR TO RECOUP SOME OF THESE DELINQUENCIES.

UM, AND, UH, I THINK THAT WOULD BE A GOOD PIECE OF INFORMATION TO HAVE SURE.

WE'LL, UH, WE'LL INCLUDE THAT ALONG WITH THE, THE BREAKDOWN OF THE, UH, THE COMPARISON REVENUES FROM LAST YEAR TO THIS YEAR, TOO.

EXCELLENT.

ANY OTHER QUESTIONS OR COMMENTS REGARDING MR. SCHUMER'S ST ANDREW'S? I DO, YES.

YEAH.

UM, IS THERE ANY WAY THAT, UM, BEFORE WE LAUNCH OFF INTO THIS, UM, LEGISLATIVE HALF, IF THAT'S WHERE WE'RE GOING, UH, THAT WE CAN QUANTIFY WHETHER THE DATE, SOME OF THESE, UM, BILLS ARE, ARE VALID, THAT, UH, THEY DON'T HAVE THE MEANS TO PAY THEIR BILLS.

AND SECONDLY, UM, YOU KNOW, A LOT OF SERVICE EMPLOYEES LOST THEIR JOBS AND, UM, MAY OR MAY NOT GET THEM BACK.

UH, WHAT IF THEY'RE NOT ABLE TO SET UP A PAYMENT PLAN? WELL, I THINK THAT'S THE WHOLE INTENT OF ESTABLISHING A PROCESS TO WHERE YOU CAN EVALUATE EACH DELINQUENT ACCOUNT AND ESTABLISH PARAMETERS FOR A PAYMENT PLAN WITHOUT GOING THROUGH THAT.

WE REALLY DON'T KNOW WHAT THE CIRCUMSTANCE IS.

UH, THERE ARE STILL, UM, UM, UH, WHAT'S THE WORD, UM, APPEALS, UH, IN THE PROCESS BUILT IN, UH, REGARDING BILLS, ET CETERA.

FOR INSTANCE, LET'S SAY SOMEBODY HAS A, UM, A BROKEN WATER MAIN, AND, YOU KNOW, THE, THE BILL RUNS UP THERE'S THERE'S PROCESSES AND THINGS FOR, UH, EXTRAORDINARY SITUATIONS LIKE THAT.

UH, BUT THERE THERE'S REALLY NO WAY TO, TO BUILD IN A PROCESS THAT SAYS, OKAY, IF, IF YOU CAN'T PAY YOUR BILL, THEN YOU DON'T HAVE TO, UH, AND THEN HAVE PARAMETERS THAT THEY CAN VOLUNTARILY PROVIDE US AND MEASURE THAT.

I THINK WHERE IT BEGINS IS YOU HAVE TO BEGIN WITH A STANDARD OF, THIS IS THE RATE FOR THE SERVICE DESIRED.

AND IF YOU CAN'T PAY THAT RATE, HERE IS THE ABOVE THE ABILITY TO HAVE A PAYMENT PLAN, A REALLY NO DIFFERENT THAN ANY OTHER TYPE OF SERVICE, WHETHER IT BE UTILITY, WHETHER IT BE RENT, WHETHER IT BE, UM, YOU KNOW, WHATEVER THE CIRCUMSTANCE MIGHT BE.

SO I THINK THE PROCESS IN AND OF ITSELF HELPS IDENTIFY THE REASONS OR THE FLEXIBILITIES, UH, AND THE DESIGN OF WHAT THAT PAYMENT PLAN WOULD NEED TO BE, UH, BASED ON THE INDIVIDUAL'S CIRCUMSTANCE.

AND THAT'S REALLY THE ONLY WAY THAT WE'RE GOING TO FIND THAT OUT, UH, RATHER THAN JUST PUTTING A BLANKET OUT, SAYING, OKAY, PAY IT BY THIS DATE, OR YOU'RE DISCONNECTED.

THE WHOLE IDEA OF ENGAGING WITH A PAYMENT PLAN IS IN FACT IDENTIFYING WHAT THOSE NEEDS ARE.

AND ROB, I THINK I HEARD YOU SAY THAT WE HAD THE REAL ISSUE IS THAT YOU'RE NOT PAYING, YOU'RE NOT PAYING, AND THEN YOU'RE NOT RESPONDING OR NOT RESPONDING, OR IS COMPLETELY IGNORING, CORRECT ANY ATTEMPT AT COMMUNICATION OR TO SET UP A PAYMENT PLAN.

THOSE ARE REALLY THE DISCONNECT SERVICES THAT WE WOULD BE INSTIGATING IN THE BEGINNING.

I MEAN, IF PEOPLE ARE CALLING AT LEAST COMMUNICATING, I THINK THAT'S HOW WE QUANTIFY WHAT THOSE INDIVIDUAL SITUATIONS AND CIRCUMSTANCES ARE.

ABSOLUTELY.

BUT I THINK I AGREE IF, IF, IF WE'RE NOT HAVING COMMUNICATION WITH THE ACCOUNT HOLDER AND THEY'RE IGNORING ALL ATTEMPTS TO, TO COMMUNICATE AND TRY TO SET UP A PLAN OR FIND OUT WHAT THE SITUATION IS THEN I DO.

I THINK THAT PUTS US IN A POSITION WHERE WE DON'T REALLY HAVE MUCH OF A CHOICE.

SURE.

THIS, UH, YOU KNOW, THIS KIND OF HAPPENED OVERNIGHT, BUT WE'RE NOT EXPECTING TO BE CURED OVERNIGHT.

YOU KNOW, SO IT'S, IT'S ONE OF THOSE SITUATIONS THAT, UM, YOU KNOW, I THINK SOME INFORMATION PEOPLE ARE GETTING BACK TO WORK.

THINGS ARE, YOU KNOW, TURNING BACK TO NORMAL.

UH, AND I THINK THAT OUR OUTLOOK IN JUNE IS PROBABLY NATURALLY GOING TO BE BETTER, BUT BEFORE THE SITUATION GETS TO WHERE WE'VE GOT A LARGER GAP TO FILL, IT'S BETTER TO BE PROACTIVE AT THE ONSET OF PEOPLE'S ABILITY TO, YOU KNOW, FILL THAT GAP OF PAST DUE BILLS, ET CETERA.

UH, AND AGAIN, IT'S, IT'S NOT NECESSARILY TO BURDEN THOSE THAT ARE UNABLE TO PAY IT'S TO NOT EXCESSIVELY BURDENED, THAT THOSE THAT ARE CURRENTLY PAYING.

AND, UH, AND, AND I THINK THAT THAT'S, THAT'S VERY DILIGENT AND, UM, AND I THINK THIS PROCESS AND PROGRAM WOULD WHAT HELPED CREATE THAT.

I AGREE WITH THAT.

IS THERE ANY OTHER QUESTIONS OR COMMENTS FOR MR. SCHOMER REGARDING ITEMS ENDS UP AT THE CV? OKAY.

THANKS, ROB.

THAT'S ALL I HAD,

[ Bulletproof Vest Grant Application - Police Division]

WHICH BRINGS US TO ITEM NUMBER THREE, B, WHICH IS A BULLETPROOF VEST GRANT APPLICATION THROUGH THE POLICE

[00:30:01]

DIVISION CHIEF FIGHTER.

HOW ARE YOU, SIR? GOOD, GOOD EVENING.

ALL RIGHT.

THIS IS A, UH, THIS IS A LEGISLATION WE BRING BEFORE YOU EVERY YEAR.

AND WE HAVE FOR NUMEROUS YEARS, UH, WE'VE ENTERED INTO AN AGREEMENT WITH THE BUREAU OF JUSTICE ASSISTANCE, BULLETPROOF VESTS PARTNERSHIP IN PURCHASING VESTS EVERY YEAR, EVERY YEAR, VESTS EXPIRE.

UM, AND WE REPLACED THEM AND IT'S ON A ROTATION THIS YEAR.

IT'S 11 OF THEM.

UM, AFTER WE PURCHASED THOSE VESTS, WE SUBMIT FOR A 50% REIMBURSEMENT, AND THEN WE GET 50% OF THE COST OF THOSE VEST BACK.

SO THIS IS AN ASK FOR YOU TO ALLOW US TO ENTER INTO THAT, THAT GRANT, UM, AS WE'VE DONE EVERY YEAR FOR NUMEROUS PAST YEARS.

ANY QUESTIONS OR COMMENTS FOR CHIEF LIGHTENER REGARDING THE GRANT APPLICATION FOR THE BOOK? YES.

YES.

MR. LYONS, THANK YOU, CHIEF.

HOW MANY VESTS AND HOW MUCH ARE THEY PER VEST? I DIDN'T SEE THAT IN THE PACKET.

UM, 11 VESTS AND THE TOTAL I HAVE IN HERE, THE TOTAL IN THE PACKET YOU'LL SEE IS 8,061.

THE ACTUAL AMOUNT IS 8,866 IS WHAT IT IS.

I CAN TAKE THE BIG NUMBER AND DIVIDED BY THE LITTLE NUMBER AND I'LL FIGURE IT UP AND WE GET 50% OF THAT BACK.

OKAY.

YEP.

SO THAT'S THE FRONT LINE? IT'S 8,000.

PARDON? THAT'S THE MONEY TO PURCHASE THE BEST.

WE CAN.

50% OF THAT BACK WHEN WE WERE ROUGHLY ABOUT 4,000.

YEAH.

YEAH.

WE'VE GOT TO PAY PAY FIRST AND THEN WE GET REIMBURSED.

OKAY.

THANK YOU, CHIEF.

YES.

ANY OTHER QUESTIONS FOR THE CHIEF? ANY OBJECTIONS TO MOVING HIS GREENS APPLICATION ONTO MONDAY'S COUNCIL MEETING? OKAY.

SEEING NONE, WE'LL MOVE THAT ON TO MONDAY.

[ MOU - SRO Program – Huber Heights Schools ]

NEXT UP IS ITEM THREE C, WHICH IS THE MOU FOR THE SRO PROGRAM WITH THE HEBREW HEIGHTS CITY SCHOOLS.

YEAH.

I BRING THIS BEFORE YOU, BECAUSE IT'S A TWO YEAR CONTRACT AND THAT CONTRACT EXPIRES AT THE END OF THIS, UH, END OF THE SCHOOL YEAR.

AND SO WE NEED TO RENEW IT.

THE ONLY CHANGES TO THIS CONTRACT IS THE DATES AND THE NAME, CAUSE THERE'S A NEW SUPERINTENDENT.

SO I'VE HAD TO CHANGE THAT.

BUT OTHER THAN THAT, THE DATES ARE, UM, THE ONLY THING THAT CHANGED, I'VE HAD NUMEROUS CONVERSATIONS OVER THE PAST SEVERAL MONTHS, UH, WITH MARIO BIZARRO AND, UM, MMM.

WE'VE WORKED OUT A LOT OF, UH, PROCEDURAL QUESTIONS THAT HE'S HAD BECAUSE YOU KNOW, HE'S NEW TO THE DISTRICT.

AND, UH, AND THE RELATIONSHIP AMONGST, UH, OFFICER HAWAIIAN AT THE HIGH SCHOOL AND OFFICER SHOEMAKER AT THE MIDDLE SCHOOL, UH, HAS BEEN GREAT, NOT ONLY THE RELATIONSHIP THAT THEY BUILD BETWEEN US, THE POLICE DIVISION, THE CITY AND THE SCHOOL, BUT ALSO ANSWERING THE CALLS FOR SERVICE, BECAUSE IF WE DID NOT HAVE THOSE OFFICERS IN THE SCHOOLS, UM, THAT WOULD, THAT WOULD CAUSE FOR OFFICER'S WORK IN THE STREET TO HAVE TO GO TO THE SCHOOL TO ANSWER CALLS FOR SERVICE.

SO IT DOES FREE UP THE OFFICER'S WORK IN THE STREET TO ANSWER CALLS FOR SERVICE IN THE CITY.

WHEN I HAD THESE TWO OFFICERS TAKING THE, UM, THE LOAD OF CALLS AND THE, AND THE INVESTIGATIONS, CAUSE THERE'S A LOT OF INVESTIGATIVE TYPE WORK THAT'S DONE AT THE SCHOOLS TOO, TO FOLLOW UP ON INCIDENTS.

SO THIS IS A RENEWAL THAT TO YOUR CONTRACT, LIKE ANY QUESTIONS FOR CHIEF REGARDING SR PROGRAM.

OKAY.

ANY OBJECTIONS TO MOVING US ONTO MONDAY? OKAY.

THANK YOU.

ALRIGHT, THANK YOU.

AND NEXT

[ ODOT Final Resolution - State Route 201 - Resurfacing]

UP IS ITEM THREE D WHICH IS THE ODAT FINAL RESOLUTION FOR STATE ROUTE TWO OH ONE RESURFACING, MR. AND AGAIN, YEP.

DO YOU THINK, UH, THIS LEGISLATION WILL AUTHORIZE THE CITY, UH, TO ENTER INTO AN AGREEMENT WITH ODAT FOR THE MILLING AND RESURFACING OF BRENT PIKE, UH, STATE ROUTE TWO OH ONE BETWEEN AND GRUESOME MEYER WAY, WHICH IS RIGHT NEAR THE YMCA.

UH, THE COST OF THIS PROJECT IS APPROXIMATELY $500,000, UH, COST TO THE CITY FOR THIS WILL BE 20% OF THAT AT A $100,100.

UM, OUR GAS TAX MONEY WE RECEIVED FROM LAST YEAR WILL BE USED FOR THIS.

IT WILL BE TRANSFERRED TO A CAPITAL IMPROVEMENT FUND.

I THINK JIM WILL HAVE THAT NEXT.

AND, UM, THE PROJECT WILL BE BID BIODATA IN JULY AND, UH, THE CONSTRUCTION WILL TAKE PLACE IN SEPTEMBER, OCTOBER.

UH, MOST PROBABLY ALL OF THE WORK WILL TAKE PLACE AT NIGHT IN THIS.

WE ASKED THEM TO DO THAT AND, UM, AND WE DID ASK THEM TO NOT INTERFERE IF WE DO HAVE ANY CONCERTS AT THE ROSE MUSIC CENTER.

SO, UM, THEY WON'T BE PAVING THAT NIGHT, BASICALLY, UH, ODAT WILL MANAGE AND SUPERVISE THIS ENTIRE PROJECT.

SO, UM, WE ASKED FOR LET'S LEGISLATE TO IMPROVE,

[00:35:01]

BE APPROVED ON MONDAY.

AND, UH, IF I CAN TAKE ANY QUESTIONS, ANY QUESTIONS FOR MR. BERGMAN, ANY OBJECTIONS TO MOVING THIS ONTO MONDAY? OKAY.

SAY NOTHING, MOVE THAT TO MONDAY.

[ Supplemental Appropriations]

AND NEXT UP IS ITEM THREE, WHICH IS SUPPLEMENTAL APPROPRIATIONS.

MR. BELL, GOOD EVENING.

MAYOR COUNCIL MEMBERS.

I HAVE BEFORE YOU, UH, AS WAS IN YOUR PACKET, SOME, UM, UH, SUPPLEMENTS TO THE BUDGET, UH, THAT I WOULD RECOMMEND THAT YOU APPROVE FOR A MONDAY EVENING.

UH, THE FIRST ONE WAS, UH, WHAT, UH, RUSS JUST MENTIONED A $100,100, UH, WHICH IS OUR SHARE OF THE HALF A MILLION DOLLAR PROJECT FOR THE ODAT RESURFACING.

THAT WOULD BE, UH, USING GAS TAX FUNDS, WHICH AS YOU KNOW, ARE INCREASED THIS YEAR BECAUSE OF THE TAX INCREASE LAST YEAR.

UH, WE ARE SEEING A DECREASE, BUT NOT, UM, WE'RE STILL GOING TO HAVE AN INCREASE IN THOSE GAS TAX FUNDS THIS YEAR.

UM, BUT NOT AT THE LEVEL THAT WE HAD ANTICIPATED, BUT WE'LL STILL SEE AN INCREASE.

AND SO THERE'S DEFINITELY MONEY AVAILABLE TO MOVE OVER INTO THE CAPITAL IMPROVEMENT FUND, WHERE WE PUT ALL OF OUR STREET PROJECTS.

UH, ALSO I HAVE $10,000 FOR UNEMPLOYMENT PAYMENTS FOR FORMER MUSIC CENTER EMPLOYEES.

UH, THAT'S ECONOMIC RELATED, UH, VERY RARE.

I DON'T KNOW THAT WE'LL HAVE TO SPEND UP TO $10,000, BUT I THINK IT'S GOOD TO BUDGET FOR THIS.

AND, AND WE OBVIOUSLY ARE NOT GOING TO PAY ANYTHING THAT DOESN'T COME IN.

SO, UH, 10,000 THERE, UH, $61,000 FOR PLUMBING AND OTHER IMPROVEMENTS AT THE ROSE MUSIC CENTER.

I KNOW, UM, UH, WE'RE GOING WITH SOME, UM, NON-TOUCH, UH, UM, UH, FLUSHING AND, AND SO FORTH AT THE MUSIC CENTER.

AND, UH, SO THAT'S, UM, I KNOW THAT PORTION OF IT'S 44,000, THE, UM, AND THEN WE ALSO HAVE SOME FEMA MONEY.

UH, FEMA MONEY CAME INTO US, UM, NOT RELATED TO COVID, BUT FOR THE HURRICANE FLORENCE IN 2019, THAT WAS IN THE LATTER PART OF THE YEAR.

AND SO ARE A COUPLE OF OUR INDIVIDUALS FROM THE FIRE DEPARTMENT, WENT DOWN THERE, SERVED, AND THE OVERTIME THAT THEY WORKED DOWN THERE GETS REIMBURSED TO US.

SO THAT MONEY, WHEN IT COMES IN, I PUT IT INTO THE FEMA FUND THAT WE HAVE.

AND THEN WHAT I'M ASKING YOU TO DO NOW IS TO TRANSFER THOSE FEMA DOLLARS OVER TO THE FIRE FUND, WHICH IS WHERE THE OVERTIME MONEY WAS OBVIOUSLY SPENT LAST YEAR, UH, TO REIMBURSE THAT.

AND THE FINAL ITEM I HAVE IS, UM, $110,000 FOR CAPITALIZED INTEREST EXPENSE FOR THE, UH, WATER SOFTENING LOAN.

UM, WHAT THIS SAYS IS AS, UM, AS THE, UH, LOAN CONTINUES TO GROW, UM, AS WE, UM, UH, UNTIL THE PROJECT'S FINISHED, THERE'S CAPITALIZED INTEREST THAT ADDS UP EACH MONTH AND THAT JUST GETS ADDED ON.

SO IT'S A REVENUE AND AN EXPENSE.

IT'S A WASH.

THAT'S WHY, WHEN YOU LOOK AT THE TOTAL, UH, FISCAL IMPACT, UH, THAT'S REALLY NOT INCLUDED AS PART OF THAT IMPACT.

NEITHER IS THE, UH, FEMA FUNDS.

SO THE TOTAL FISCAL IMPACT OF ALL OF THESE CHANGES IS JUST $171,100, WHICH IS BASICALLY THE ODAT PROJECT AND THE TWO PROJECTS AT THE MUSIC CENTER.

OKAY.

THANK YOU, MR. BELL, ARE THERE ANY QUESTIONS OR COMMENTS REGARDING THE SUPPLEMENTAL APPROPRIATIONS FOR, FOR JIM, MR. SHAW? THANK YOU, JIM.

THIS QUESTION MAY NOT BE FOR YOU MORE, MAYBE MORE FOR THE CITY MANAGER WHEN WE PASS LEGISLATION ON THE TOUCHLESS FIXTURES FOR THE ROSE.

UM, WE WERE LOOKING AT A COST OF ABOUT $44,000.

CAN YOU EXPLAIN WHERE THE 17 COMES INTO PLAY? YEAH, ABSOLUTELY.

ABSOLUTELY.

TEST TEST TEST ONE, TWO.

ABSOLUTELY I CAN.

UM, IN, IN JIM MAY NOT HAVE THAT INFORMATION.

WE ARE ALSO, UM, UH, ONE OF THE PROJECTS THAT WE HAD PLANNED ON FOR THE MUSIC CENTER WAS THE INSTALLATION OF SOME BAFFLING CUSHIONS IN THE CEILING, UH, THAT HELPS TO ABSORB AND KEEP OUT SOME OF THE MUSIC AND SOUND FROM COMING OUT OF THE FACILITY, UH, TO HELP AS WE CONTINUE TO EVALUATE AS WE'VE ALWAYS WANTED TO BE GOOD NEIGHBORS.

UH, OBVIOUSLY THAT PROJECT WAS PUT ON HALT, UH, BECAUSE IF WE'RE NOT GOING TO HAVE, UM, THE SAME NUMBER OF CONCERTS THIS YEAR, WE WERE GOING TO DELAY THAT FOR THE NEXT YEAR, UH, RATHER THAN PAYING A $4,000 RESTOCKING FEE FOR THE FABRIC THAT'S NEEDED FOR THAT.

WE'RE GOING TO GO AHEAD AND PURCHASE THE FABRIC AND THEY'RE GOING TO STORE IT FOR FREE.

AND THAT'S A $17,000, UM, ALMOST TO THE PENNY, UH, EXPENSE.

UH, THAT WAS PART OF THE NORMAL THRESHOLD OF EXPENDITURES.

UH, UNLIKE WHEN WE BID OUT THE PLUMBING FIXTURES, UH, THAT WAS A PROJECT THAT WE WERE HAPPY TO BE ABLE TO UTILIZE OUR OWN STAGEHANDS, TO BE ABLE TO INSTALL, UH, TO INSTALL THE RIGGING AND BE ABLE TO, UH, TO INSTALL THAT FABRIC PADDING.

UM, SO WE'LL, WE'LL GO AHEAD AND PAY FOR THE PURCHASE OF THAT RATHER THAN RETURNING IT AND PAY THE $4,000

[00:40:01]

NEXT YEAR'S PRICE INCREASE.

PLUS THE 4,000 RESTOCKING FEE, WE'D BE PAYING, YOU KNOW, 22 TO $25,000 FOR FABRIC WE COULD PURCHASE THIS YEAR THAT WAS ALREADY BUDGETED FOR 17.

SO THAT'S PART OF THAT, UM, UH, OVERALL EXPENDITURE.

SO, UM, I KNOW THAT WE DIDN'T DISCUSS THAT AS PART OF THE PLUMBING THING, BECAUSE THAT WAS SOMETHING THAT WE HAD ALREADY COUNTED ON AS PART OF OUR ANNUAL REGULAR UPKEEP AND MAINTENANCE PLANS.

UH, BUT IN ORDER TO, UH, TO GET THAT FUNDING APPROPRIATED, UH, WE FEEL THAT THAT'S THE, UM, THAT'S THE BEST MOVE FOR THAT.

SO I'M GLAD YOU ASKED, I FORGOT TO HAVE THEM INCLUDE THAT AS THE EXPLANATION AND THE SUPPLEMENTAL.

EXCELLENT.

THANK YOU SO MUCH.

ANY OTHER QUESTIONS OR COMMENTS FOR MR. BELL? I GUESS MS. VERGE? YEAH, TWO OF THEM, UM, JUST WENT THROUGH JIM BELL ON THE, UH, THE $10,000 FOR THE UNEMPLOYMENT PAYMENTS.

IS THAT WHAT WE PAID IN THE PAST? BASICALLY? NO, NO.

IT'S VERY RARE FOR US TO MAKE ANY PAYMENTS FOR UNEMPLOYMENT.

UM, IT'S JUST, UH, IF THEY FORMERLY WORKED HERE AND THEN THEY GO WORK SOMEWHERE ELSE AND THEY GET, UH, THEY SUFFER UNEMPLOYMENT AT THEIR NEW POSITION, IT'S ALL DETERMINED THROUGH HR.

WE GET A, WE GET AN INVOICE BASED ON THE PERCENTAGE OF, UM, WORK THAT THEY DID FOR US, AND THERE ARE OTHER JOBS.

AND SO WE'RE NOT PAYING TOTAL UNEMPLOYMENT FOR WHERE THEIR NEW JOB IT'S, IT'S SPLIT BETWEEN ALL THE JOBS THEY'VE WORKED IN THE LAST 18 MONTHS.

OH, THANK YOU VERY MUCH.

AND THE OTHER QUESTION WAS, AND THIS IS JUST A CONCERN FOR POSSIBLE FUTURE APPROPRIATION.

I DON'T KNOW IF CHIEF LEITNER STILL THERE ARRIVE WITH, YOU CAN ANSWER IT WHEN THEY HAD THE, UH, THE DEMONSTRATIONS OVER IN DATE NIGHT.

HE HAD HEARD THAT AT ONE OF OUR POLICE CARS GOT DAMAGED.

IS THAT TRUE? YES, IT IS TRUE, BUT THAT'S SOMETHING THAT WE WOULD MAKE A CLAIM WITHIN OUR, UM, OUR INSURANCE FOR.

SO, UM, OUR CURRENT APPROPRIATIONS FOR DEDUCTIBLES AND SUCH SHIT SHOULD HANDLE THAT.

GREAT.

THANK YOU.

THANKS MS. BURCH.

ANY OTHER QUESTIONS OR COMMENTS FROM MR. BELL? JIM, ARE YOU LOOKING TO WHERE THE SECOND READING ON THIS ORDINANCE? YES.

YES, BECAUSE OF THE O DOT EVER SERVICING PROJECT.

OKAY.

YEAH.

WHEN YOU GET THAT APPROVED ON MONDAY, PLEASE, ANY OBJECTIONS TO MOVING THIS ONTO MONDAY UNDERSTANDING WE WILL BE ASKING TO IN THE SECOND WEEK.

OKAY.

SEEING NONE.

WE'LL MOVE THAT ON TO MONDAY.

THANK YOU, MR. BELL.

NEXT UP

[ Five-Year Capital Improvement Plan ]

IS I AM THREE F, WHICH IS THE FIVE YEAR CAPITAL IMPROVEMENT PLAN.

HOW ARE YOU, BRIAN? I'M GOOD.

MR. MAYOR.

HOW ABOUT YOURSELF? GOOD.

GOOD.

UM, MR. MAYOR MEMBERS OF COUNCIL INCLUDED IN YOUR PACKET, UH, WAS THE, UH, INITIAL SUBMITTAL BY STAFF FOR THE FIVE-YEAR CIP, UH, WITHIN A COMPANY COVER MEMO.

UH, THIS, UH, DOCUMENT THAT WAS INCLUDED IN YOUR PACKET, UH, WAS, UH, A, UM, UNEDITED REQUEST OF CAPITAL ITEMS FROM STAFF.

SO, UM, MYSELF, UH, MR. BELL AND THE CITY MANAGER WILL BE LOOKING OVER THAT, UM, IN THE WEEKS AND MONTHS TO COME AS WE ARE MOVING FORWARD, UH, TOWARDS THE, UH, TOWARDS THE ACTUAL 20, 21, UH, BUDGET PROCESS.

SO, UH, WE WANTED TO PUT THIS IN FRONT OF YOU, UM, AS IS REQUIRED BY THE CHARTER FOR YOU TO REVIEW AND EVALUATE, UH, PROVIDE YOU THE OPPORTUNITY TO GIVE US INPUT ON, UH, ON WHAT YOU WOULD LIKE TO SEE, UM, EDITED, ADJUSTED, UH, REDACTED RETURNED, UH, MULTIPLIED, UH, BEFORE WE GET TO THE, UH, THE BUDGET PROCESS ITSELF.

SO, UH, THAT'S WHY THIS DOCUMENT IS INCLUDED IN THE PACKET TONIGHT, SO THAT YOU CAN REVIEW IT, EVALUATE IT.

UM, IT IS OUR INTENT TO PROVIDE COUNSEL THE OPPORTUNITY FOR ADDITIONAL COMMENTARY, UM, ON THIS DOCUMENT AT THE NEXT WORK SESSION, FOLLOWED BY ADOPTION AT THE NEXT FORMAL COUNCIL MEETING.

SO, UM, PLENTY OF OPPORTUNITY TO, UH, RECEIVE INPUT FROM, UH, ANY MEMBER OF COUNCIL WHO WISHES TO PROVIDE IT.

SO WHERE THEY'RE HAPPY TO ANSWER ANY OTHER QUESTIONS OR CONCERNS.

CERTAINLY.

THANKS, BRIAN.

I THINK I TOLD YOU LAST YEAR, DID WE HAVE, WHEN WE OPENED UP KIND OF THE CIP PROCESS FOR