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UH,

[00:00:01]

THIS IS THE CITY COUNCIL

[1. Call Meeting To Order/Roll Call]

WORK SESSION, JANUARY 5TH, 2021.

HAPPY NEW YEAR, EVERYONE.

THIS IS A REMOTE MEETING AND AGAIN, WE'RE GETTING STARTED HERE JUST AT 603.

UH, THIS MEETING IS OFFICIALLY CALLED TO ORDER AND MR. ROGERS, IF YOU WOULD CALL THE ROLL, THAT'D BE GREAT.

MR. SHAW HERE, MS. BAKER HERE, MR. CAMPBELL, MRS. BERG, MR. OTTO HERE, MR. LIONS HERE, MR. HILL HERE, MR. WEBB HERE AND MAYOR BARR HERE.

OKAY.

SO NEXT WE HAVE ITEM NUMBER TWO,

[2. Approval of Minutes]

WHICH IS THE APPROVAL OF MINUTES FROM THE DECEMBER 8TH, 2020 MEETING.

THOSE ARE THE ONLY SET OF MINUTES THAT NEED TO BE APPROVED.

UH, THOSE HAVE BEEN DISTRIBUTED.

SO IF THERE ARE NO OBJECTIONS OR COMMENTS OR CHANGES, UH, THOSE MINUTES WILL STAND AS APPROVED.

OKAY.

AND HEARING NONE, UH, THE DECEMBER 8TH, 2020 MINUTES ARE APPROVED.

NEXT STEP WAS I HAVE NUMBER THREE, WHICH

[ City Manager Report]

IS OUR WORK SESSION TOPICS OF DISCUSSION.

AND WE'LL GET, UH, WE'LL JUMP RIGHT IN WITH ITEM THREE, A THREE MINUTE REPORT, MR. KILMER.

SO GOOD EVENING, MAYOR COUNCIL.

UM, WELCOME BACK, HAPPY NEW YEAR, ALL THAT.

AND, UH, TONIGHT JUST GOT A FEW THINGS, UM, ON THE, ON THE UPDATE, SEVERAL THINGS REGARDING UPDATE ON THINGS ARE IN THE, IN THE AGENDA, OF COURSE.

UH, BUT IF YOU ARE NOT, FIRST OF ALL, THE, UH, VETERANS MEMORIAL PROJECT JUST WANTED TO, UH, BRING AN UPDATE TO THAT.

WE'VE HAD OUR PRE-BID MEETING, AS YOU KNOW, IT'S BEEN OUT TO BID, UH, SCHEDULED TO, UH, TO HAVE OUR BID OPENINGS.

UH, I BELIEVE, UH, IN TWO WEEKS ON FRIDAY, UH, THE PRE MEETING CAME UP WITH A, A COUPLE OF QUESTIONS.

WE WILL ISSUE AN ADDENDUM TO THAT, UH, REGARDING SOME OF THE CONVERSATIONS.

SO IT WAS GOOD TO SEE SOME INTEREST IN THAT, UH, REGARDING SOME CONTRACTORS AND SUPPLIERS, SO ANXIOUS TO GET THAT PROJECT.

I WRAPPED UP BRINGING THOSE BIDS BACK TO, UH, TO GET THAT FINALIZED AND APPROVED AND, AND CONTINUE TO BE MOVING FORWARD.

UH, THE NEXT THING REAL QUICK THAT I WANTED TO UPDATE ON IS, UH, WE HAVE A SURVEY, UM, WHEN WE TALKED ABOUT THE RENEWAL OF OUR TRASH, UM, PROGRAM, A SINGLE HAULER PROGRAM WITHIN THE CITY, UH, WE DISCUSSED HAVING A SURVEY PUT TOGETHER.

THE SURVEY, UH, IS, UH, IS UNDERWAY, UH, TOMORROW THE NEXT PHASE WE'LL, UH, WE'LL BEGIN WHERE WE WILL ANNOUNCE IT AND CREATE A LINK FOR ADDITIONAL PUBLIC INPUT THROUGH THE WEBSITE AND THROUGH AN ONLINE TYPE OF SURVEY.

SO WE WILL GATHER THAT FOR, UH, FOR A COUPLE OF WEEKS AND THEN BEGIN TO COMPILE SOME OF THE DATA AND, UH, AND GET SOME INFORMATION FROM THAT.

SO THAT AS WE MOVE ON INTO THE, UH, UH, THE, THE TIMEFRAME OF THE RENEWAL OF THAT, UH, THAT WE WILL, UH, WE HAVE THAT DATA TO RESPOND TO.

WE ALSO ADDED SOME QUESTIONS REGARDING, UH, SOME, SOME GENERAL THINGS, UH, REGARDING THE CITY, UH, SAFETY SATISFACTION, ET CETERA.

SO WE'RE REALLY INTERESTED TO TAKE THAT OPPORTUNITY, UM, WHEN WE REACH OUT FOR INPUT FROM THE, UH, FROM THE RESIDENTS, IT'S, UH, IT'S ALWAYS GOOD TO TAKE THAT OPPORTUNITY TO GET AS MUCH INPUT AS WE POSSIBLY CAN, BUT CERTAINLY NOT CREATING FATIGUE OR OVERWHELMING THEM WITH A LONG LAUNDRY LIST OF QUESTIONS.

UH, BUT JUST GENERALLY SPECIFIC TO, UH, UH, THE OVERALL SENSE OF, UM, UH, OF, UH, SATISFACTION WITHIN THE COMMUNITY, UH, IN THE SERVICES BEING PROVIDED.

SO WE LOOK FORWARD TO, TO HEARING THOSE, THOSE, THOSE RESULTS AND THE INPUT THAT'S PROVIDED.

UH, THE NEXT THING IS, IS, UH, AS WE RECALL, WE, UH, HAVE AN ONGOING, UH, PROCESS FOR THE SELECTION OF A, OF A FIRE CHIEF, UH, CHIEF ASHWORTH, AS WE INDICATED EARLIER, AS AN ASSET, AS RETIREMENT BEGINNING PART OF THIS YEAR HERE, UPCOMING, UH, WE HAD 11 EXTERNAL APPLICANTS SUBMIT THEIR, UH, THEIR INTEREST, UH, OF THAT, THOSE APPLICANTS, UM, UH, THROUGHOUT VARIOUS PARTS OF THE, OF THE COUNTRY, UH, THREE WERE FROM OHIO, ONE FROM NORTH CAROLINA, A COUPLE FROM TEXAS, A FEW FROM FLORIDA, ILLINOIS, AND ONE FROM, UH, FROM MINNESOTA.

SO OBVIOUSLY THE OUTREACH EFFORTS FOR THOSE EXTERNAL APPLICANTS, UH, REACHED, UM, MANY FACETS OF THE, UH, THE COUNTRY AND INTEREST.

AND, UH, WE'RE GLAD TO HAVE THOSE ADDITIONAL EXTERNAL APPLICANTS TO, UH, TO CONTINUE THROUGH AND THROUGH THE PROCESS, UH, AND, UH, AND AS WELL AS OUR OWN INTERNAL APPLICANT, UH, LOOKING FORWARD TO THE RESULTS, UH, FOR THAT, UH, THE LAST THING IS, UH, REGARDING AN UPDATE ON, UM, KIND OF THE, UH, THE, THE TED PROJECT TOO, BUT MORE SPECIFICALLY THE LIBRARY, UM, AS YOU'LL SEE, THAT WAS ANNOUNCED, UH, WE HAD DISCUSSED IT PREVIOUSLY, BUT, AND THE UPCOMING COUNCIL MEETING, UH, WE WILL HAVE LEGISLATION TO APPROVE THE ACTUAL PURCHASE AGREEMENT.

SO AS YOU RECALL, IN TED PROJECT TWO, WE HAVE A PROCESS AND ALLOWANCES WITHIN, UH, TO PROVIDE THE ASSEMBLAGE AND A SALE AND EXECUTION OF SALE OF, OF THAT LAND.

UH, NOW THAT THAT CONTRACT HAS BEEN, UH, UH, FORMALLY EXECUTED AND GUARANTEED BY THE LIBRARY.

UM, AND JUST

[00:05:01]

TO RECAP THAT THEY, UM, ARE CHOOSING TO PLACE THE FUTURE NEW HUBER HEIGHTS BRANCH.

UH, SO IF YOU HAVE AGAINST SIZE AND IN ARCHITECTURE, UH, TO, UH, BEGIN THE REVITALIZATION OF THAT PARTICULAR AREA AS A GREAT ANCHOR AND A GREAT AMENITY TO THE COMMUNITY, UM, WE KNOW THAT THE CITY HAD ASSEMBLED, UM, UH, SEVERAL PARCELS OF LAND, AND WE'RE JUST EXCITED TO HAVE THE LIBRARY BE THE FIRST TO BEGIN AND, UH, CRACK THE SEAL ON THE REDEVELOPMENT.

UH, THE LAND IN SUMMARY IS A TOTAL OF ABOUT FOUR ACRES AT $250,000 PER ACRE FOR A TOTAL PRICE OF $1 MILLION OF INVESTMENT BACK INTO THAT PROJECT TO ALLOW FOR, UH, FOR, FOR FURTHER INSIGHT AND RECOUPING SOME OF THE, UH, SEEING THE INVESTMENT MADE SO VERY EXCITING TIMES.

UH, I COULDN'T HAVE A GREATER PARTNER THAN THE LIBRARY TO BEGIN OUR REDEVELOPMENT EFFORTS, AS WE FOCUS ON THE CORE OF THE COMMUNITY, UH, FALLS RIGHT IN LINE WITH, UH, MANY ELEMENTS AND ASPECTS OF WHAT THE COMMUNITY HAD ASKED FOR WHAT THE LIBRARY WAS LOOKING FOR, UH, FOR THE REDEVELOPMENT AND THE VAST DEVELOPMENT OF THE COMMUNITY.

SO, UH, THAT'S, UH, THAT'S GOOD STUFF.

UH, THAT'S ALL THAT I HAD THAT WAS OUTSIDE OF THE, UH, THE AGENDA ITEM.

THERE'S A COUPLE OF UPDATES REGARDING SOME WATER THINGS AND, AND, UH, AND, AND OTHER ITEMS, UH, THAT WERE ASKED.

BUT SINCE WE'VE GOT AGENDA ITEMS, WE'LL TOUCH ON THOSE WHEN WE GET TO THEM.

THANK YOU, MR. SCHIRMER, IS THERE ANY QUESTIONS OR COMMENTS FOR ROB REGARDING ANY OF THE INFORMATION YOU PROVIDED? IS THAT THE AGENCY? OKAY.

THANK YOU, ROB.

UH, HEARING NONE.

WE'LL MOVE ON.

OUR NEXT ITEM IS ITEM THREE B,

[ Supplemental Appropriations]

WHICH IS SUPPLEMENTAL APPROPRIATIONS.

YES.

GOOD EVENING.

MAYOR AND COUNCIL MEMBERS BEFORE YOU TONIGHT, THE SUPPLEMENTAL RECOMMENDATIONS THAT I PUT IN YOUR PACKET INITIALLY, AND THEN SEND OUT A REVISION THIS AFTERNOON, THE INITIAL ONE HAD 12 SECTIONS, AND THE NEW ONE HAS A DOWN TO 10 SECTIONS.

AND, UH, JUST GO OVER QUICKLY, THE, UM, UH, ITEMS IN HERE, UM, WE RECEIVED, UH, OR WILL BE RECEIVING A COMMUNITY DEVELOPMENT BLOCK GRANT FOR A PROJECT, UH, MIAMI VILLAS.

AND SO WE NEED TO PRE-FUND THAT BEFORE THE GRANT MONEY, UH, COMES IN FROM THE GENERAL FUND, UH, PART OF THAT WILL BE A TRANSFER PART WILL BE AN ADVANCE, A TOTAL PROJECT, 159,500.

OUR COSTS OF THAT WILL BE 52,500.

SO THE REST OF IT WILL BE GRANT MONEY.

AND, UH, AND THEN OF COURSE WE HAVE TO BUDGET THAT IN THE CDBG FUND.

AND THEN AS THE GRANT MONIES COMES IN THAT MONEY, THE ADVANCED PART WILL BE RETURNED BACK TO THE GENERAL FUND.

UH, WE HAVE, UH, $648,006 THAT THE CARRIAGE TRAILS FUND, AS IT IS RECEIVING THE SIBLING PROCEEDS WILL BE RETURNING BACK TO THE GAS TAX FUND, WHICH PRE-FUNDED THAT.

SO, UH, ONCE AGAIN, THAT IS NO INCREASE TO THE BUDGET BECAUSE THOSE ARE ALL COVERED BY SIBO AND PROCEEDS THAT WILL BE COMING IN.

UH, THOSE ARE THE REMAINING DOLLARS ON THE TWO SIBLINGS THAT WE HAVE CURRENTLY OUTSTANDING.

THE, UH, NEXT ITEM WOULD BE A, WE NEED TO, UH, INCREASE THE AMOUNT FOR POSTAGE.

WHAT WE'RE DOING IS, UM, FOR 2021 CENTRALIZING ALL OF OUR POSTAGE EXPENSES OUT OF THE CENTRAL SERVICES, PART OF OUR GENERAL FUND BUDGET.

AND SO WHAT YOU'RE GONNA SEE ON THE SUPPLEMENTAL IS AN INCREASE, UM, TO THE POSTAGE AMOUNT.

I'M SORRY.

I THINK I GAVE YOU A WRONG NUMBER 13,007 50 IS WHAT WE NEED FOR POSTAGE, AND THAT WILL BE COMPLETELY, UM, UH, COVERED BY DECREASES IN OTHER SECTIONS OF THE BUDGET.

SO THAT REALLY IS NOT AN INCREASE AT ALL TO THE BUDGET IS AN INCREASE IN ONE LINE ITEM AND THEN A DECREASE IN OTHER LINE ITEMS. AS WE MOVE ALL EXPENSES PROPOSED TO THE GENERAL FUND CENTRAL SERVICES ACCOUNT, A MUCH MORE EFFICIENT WAY OF POSTAGE FOR THE CITY.

THEN THE NEXT ITEM I HAVE IS, UM, UH, OPENGOV SERVICES FOR OUR FINANCIAL TRANSPARENCY WAS, UH, NOT IN THE ORIGINAL BUDGET THAT WAS PASSED.

SO WE ARE, UM, ADDING THAT AT THIS TIME AND WE ARE GOING TO REDUCE, UM, UH, SECTION OF THE, UH, ECONOMIC DEVELOPMENT, UH, BUDGET TO COVER THAT EXPENSE.

SO THERE'LL BE ONCE AGAIN, NO INCREASE IN THE BUDGET, UH, OVERALL FOR THAT, UH, INCREASE, UH, THAT'S BEING REQUESTED.

AND, UH, THEN WE MOVED DOWN TO, UM, $150,000 IS NEEDED FOR, UM, PROPERTY MAINTENANCE EXPENSES AND UTILITY EXPENSES FOR THE NEW CITY PROPERTIES THAT WE HAD PURCHASED LAST YEAR.

UM, WE, AT THE TIME THAT THE BUDGET WAS PASSED, DID NOT KNOW A GOOD ESTIMATE ON WHAT THOSE PROPERTY MAINTENANCE EXPENSES WOULD BE.

AND, UH, NOW WE BELIEVE THAT'LL BE, UH, AROUND $150,000 RANGE.

UM, THAT WILL BE, I DON'T HAVE IT LISTED HERE ON YOUR, UM, UH, YOU ALWAYS APPROVE THE EXPENSES, BUT I WANT YOU TO KNOW THAT, OF THAT 150,000, UH, RENT AND OTHER MONEY'S

[00:10:01]

COMING INTO THE CITY.

UH, WE'LL COVER THAT.

AND THEN SOME, UH, WE EXPECT RENT TO COME IN, UH, COVERED BY, UM, UH, AT LEAST $50,000.

I THINK THE ESTIMATE WAS, UM, MAYBE AS HIGH AS 244,000.

AND, UH, I'LL HAVE A, UM, UH, I'LL LOOK AT THOSE DETAILS AND PUT THAT IN THE COUNCIL PACKET FOR MONDAY.

SO, YOU KNOW EXACTLY.

UM, BUT I CAN TELL YOU FOR SURE THAT THE EXPENSES ARE MORE THAN COVERED BY THE REVENUES COMING IN FROM THE RENT THAT WE'LL RECEIVE FROM THOSE PROPERTIES.

UH, IN ADDITION TO THAT, THE LAST ITEM IS, UH, THREE PARTS, UH, COVERING WATER FUNDS, SEWER FUND, AND STORMWATER FUND.

AND THAT WAS LEGISLATION THAT WAS PASSED AT THE LAST COUNCIL MEETING IN DECEMBER, UH, FOR AN INCREASE TO THE SUEZ CONTRACT.

AND SO THOSE DOLLAR AMOUNTS, UH, 730, 3094 FOR WATER, 165,001 46 FOR SEWER, 18,350 FOR STORM WATER.

AND LIKE I SAID, THOSE WERE APPROVED BY COUNCIL IN DECEMBER, WHICH WAS AFTER THE APPROVAL OF THE 20, 21 BUDGETS.

SO I'M BRINGING THEM TO YOU TONIGHT.

THANK YOU VERY MUCH.

ALL I HAVE.

YES.

SO JUST WANTED TO, UH, TO, TO AUGMENT JIM'S COMMENTS, UM, COUNSEL, MIGHT'VE HEARD A COUPLE OF TERMS AND SOME EXPLANATIONS THAT HAVEN'T TYPICALLY BEEN INVOLVED IN, IN PREVIOUS, UH, WHAT WE CALL SUPPLEMENTAL APPROPRIATIONS.

AND I JUST WANT TO ENHANCE THAT, UH, TO, TO ILLUSTRATE, UM, FOR INSTANCE, THE $150,000 FOR, UH, MAINTENANCE AND ONGOING UPKEEP OF THE, UM, UH, SOUTH POINT CROSSING PROPERTIES THAT WE ACQUIRED.

UH, WHAT WE GENERALLY DON'T ALSO INCLUDE IS WE ASSUME THAT THE WORD SUPPLEMENTAL APPROPRIATIONS IS CHANGING OUR BUDGET.

THE BUDGET IS OUR OVERALL ESTIMATE, INCLUDING REVENUES EXPENDITURES.

THE SUPPLEMENT TO THE APPROPRIATIONS ORDINANCE IS JUST THE APPROPRIATIONS PART, THE EXPENSE PART.

SO ALTHOUGH, YOU KNOW, IT WOULD APPEAR AS IF THERE ARE INCREASES BECAUSE THAT'S THE WORD USED.

THERE MAY BE AN INCREASE IN ONE FUND, BUT THERE'S A DECREASE IN THE OTHER, THEREFORE, A NET CHANGE TO THE OVERALL BUDGET.

UH, AND WE WANT TO MAKE SURE THAT THAT'S VERY CLEAR, UH, IN EXPLANATIONS, UH, MOVING FORWARD.

UH, IT IS CLEAR AS HOW THINGS ARE ACCOUNTED, HOW THINGS ARE COVERED IN REVIEWED AND IN THE CAFFER ET CETERA, BUT THE METHODS THAT THIS COUNCIL BUDGETS BEING VERY DILIGENT AND VERY ACCOUNTABLE BY EXCUSE THE PUN FOR THE ACCOUNTING, UM, YOU KNOW, EVERY, EVERY EXPENDITURE AND EVERY TRANSFER CHANGE WITHIN THOSE FUNDS IS DELIBERATED AND APPROVED BY COUNCIL.

AND WHAT WE DON'T WANT TO DO IS GIVE THE INFORMATION THAT EVEN THOUGH THE WORD INCREASES USED, IT'S NOT NECESSARILY AN INCREASE TO THE BUDGET.

IT'S AN INCREASE IN THAT PARTICULAR FUND TO SUPPLEMENT THE APPROPRIATION THAT WAS ORIGINALLY APPROVED.

HOWEVER, IT COULD BE OFFSET BY EITHER AN INCREASE IN REVENUE BECAUSE IT WAS PLANNED FOR, OR A DECREASE IN ANOTHER FUND.

AND IT CHANGED IN BALANCE THERE.

SO, UH, IF YOU HEARD A LITTLE BIT OF A DIFFERENT EXPLANATION FROM JIM AND IN HOW WE WENT THROUGH THAT, UH, I JUST WANTED TO EXPLAIN THAT THAT'S, THAT'S THE PURPOSE OF THAT, AND YOU CAN LOOK FORWARD TO IN THE FUTURE, UH, PERHAPS HAVING THAT ILLUSTRATED, UH, IN THE, UH, IN THE BRIEF CHART THAT'S INCLUDED, UM, YOU KNOW, THE ORDINANCE LANGUAGE, IT CAN BE SOMEWHAT, UM, NOT NECESSARILY CONFUSING, BUT NOT AS CLEARLY EXPLAINING WHAT THE ACTUAL ACCOUNTING OF THOSE DOLLARS ARE.

IT'S GOOD FOR THE LANGUAGE OF HOW IT CHANGES THE APPROPRIATIONS ORDINANCE, BUT IT'S NOT GOOD TO SHOW THE ACTUAL ACCOUNTING FOR THE TRUE BUDGET.

SO, UH, WE'LL LOOK FORWARD TO, TO THAT AS WE CONTINUE ON THROUGH 2021 AS WELL.

THANKS, ROB, IS THERE A WAY THAT, UM, WHEN WE SEE THESE SUPPLEMENTALS WHERE WE COULD ACTUALLY GET JUST WHAT THAT BOTTOM BLIND NUMBERED LIKE INACTIVES, SO WE'RE TALKING ABOUT, IT'S NOT AN ISSUE TO THE BUDGET, WE'VE GOT DIFFERENT MONEY, LIKE YOU SAID, AN INCREASE IN REVENUE.

SO EVEN THOUGH THERE'S SOME OF THESE INCREASES IN SPECIFIC FUNDS, IS THERE A WAY THAT WE COULD ACTUALLY GET THAT DETAILED BREAKDOWN THAT SHOWS WHAT THE, WHAT THE FINAL NET IMPACT OF ALL THESE DIFFERENT APPROPRIATIONS ARE TO THE ACTUAL BUDGET? BECAUSE SOMETIMES IT MAY BE A DECREASE.

SOMETIMES THAT'D BE AN INCREASE, BUT I THINK IT WOULD BE GOOD FOR US TO ABLE TO SEE WHAT THAT NET IMPACT IS.

YES, EXACTLY.

AND, UM, UH, WE, WE WERE STILL KIND OF DEVELOPING HOW THAT'S GOING TO LOOK LIKE ON THE ACTUAL THING, AND THAT'S WHAT I WAS REFERRING TO.

AND THAT CHART THAT I WAS TALKING ABOUT, THAT WE WOULD GO, WE WERE GOING TO ADD COLUMNS THAT BASICALLY SHOWS WHAT THE MAYBE INCREASE OR CHANGE WOULD BE TO THAT PARTICULAR FUND, WHAT THE EITHER DECREASE OR FROM ANOTHER FUND THEN RESULTING IN WHAT THE OVERALL NET CHANGE TO THE SCALE OF THE BUDGET WOULD BE.

SO THOSE ADJUSTMENTS COULD BE EITHER

[00:15:01]

DECREASES FROM OTHER FUNDS OR INCREASES IN THE REVENUE, UH, TO SHOW WHAT THE TRUE IMPACT AND NET CHANGE TO THE BUDGET, NOT THE NET CHANGE TO THE PARTICULAR FUND WITHIN THAT APPROPRIATION.

SO YES, THAT'S EXACTLY WHAT IT IS THAT WE'RE SEEKING TO ILLUSTRATE WITHIN THE SUPPLEMENTAL APPROPRIATIONS.

AND WE PLAN TO DO THAT THROUGH THAT, THAT, THAT TABLE, I SAID, CHART, BUT IT'S A TABLE, UH, AT THE VERY END AS AN EXHIBIT.

SO YES, YOU'LL LOOK FORWARD TO SEEING THAT, UH, IN ANY FUTURE POTENTIAL SUPPLEMENTAL APPROPRIATIONS, THAT'D BE, THAT'D BE REAL HELPFUL.

THANK YOU.

UH, MS. BAKER.

YES.

I HAD A QUICK QUESTION.

I DON'T KNOW IF IT'S MR. BELL OR MR. SCHOMER.

UM, SO I UNDERSTAND WE TALKED ABOUT THE NEW PROPERTY.

IT WAS ACQUIRED, THERE'LL BE SOME EXPENSES TO TAKE CARE OF THAT.

UH, WILL THE CITY STAFF LIKE SAY IT'S MORE GRASS CUTTING, WILL THE CITY STAFF TAKE CARE OF THAT? DO WE NEED A LOT MORE MONEY FOR OVERTIME OR LIKE WILL AN OUTSIDE VENDOR TAKE CARE OF SOME OF THAT MAINTENANCE OUT? THAT'S WHEN I QUESTIONED, YEAH, WE'VE HIRED A PROPERTY MANAGEMENT COMPANY THAT WILL TAKE CARE OF THINGS LIKE THAT IN THE RETAIL SYSTEM AND STRUCTURE THERE'S, UH, SOMETHING CALLED CAM OR COMMON AREA MAINTENANCE COSTS AND FEES ASSOCIATED, UH, ON A, ON A MONTHLY BASIS TO OFFSET THE COST OF ANY OF THOSE MAINTENANCE COSTS ON TOP OF THE RENT.

SO THE RENT BASICALLY COVERS, UM, YOU KNOW, UH, HOLDING AND PROVIDING THE SPACE.

ANY ADDITIONAL MAINTENANCE IS CREATED BECAUSE OF THE USE OF THE SPACE WOULD BE, UM, TAKEN CARE OF THROUGH THAT.

SO WE'VE HIRED THAT COMPANY TO A MANAGE THE TENANTS, RECEIVED THE CHECKS, UH, YOU KNOW, PROVIDE INFORMATION LIKE THAT.

SO WE'RE NOT GOING TO UTILIZE THAT PROPERTY AND THE MAINTENANCE OF IT TO BURDEN ANY OF THE EXISTING SERVICES OR DETRACT FROM THOSE WITHIN THE COMMUNITY.

WHEN WE MADE THAT PURCHASE, WE MADE THAT PURCHASE WITH THE CONSCIOUS, UH, KNOWLEDGE THAT, UH, THE PROFITS FROM IT TAKES CARE OF THE MAINTENANCE MUCH LIKE THE PREVIOUS OWNER WOULD HAVE.

SO IF THAT ANSWERS YOUR QUESTION THAT'S, UM, THAT'S IT.

THANK YOU.

APPRECIATE IT.

THANK YOU.

OKAY.

THANK YOU, MS. BAKER.

SO ARE THERE ANY OTHER QUESTIONS FOR ROB BEFORE FOR JIM REGARDING THE SUPPLEMENTALS THAT WE WENT OVER? OKAY.

SEEING AND HEARING NONE.

WE'LL MOVE ON.

OUR NEXT ITEM IS ITEM THREE C, WHICH IS THE

[ Citywide Vacation Leave Carryover Policy]

CITYWIDE VACATION LEAVE AND CARRY OVER POLICY, ROB.

YES.

THANK YOU.

UM, I WILL NOTE THAT WE'RE GOING TO ADD A WORD TO BOTH THE LEGISLATION AND THE TITLE IT'S GOING TO BE VACATION AND PERSONAL LEAVE.

UH, I LEFT THAT OUT, UM, UH, AS YOU KNOW, 2020, UM, IS BEHIND US.

AND ONE OF THE, UH, EFFECTS OF THAT WAS VERY LIMITED TRAVEL, NOT ONLY RESTRICTED FROM CITY BUSINESS, BUT PERSONAL BUSINESS AS WELL, MANY PEOPLE DIDN'T GO ON VACATIONS.

AND WE'RE VERY LUCKY THAT OUR STAFF REMAINED, UM, TO MAKE SURE THAT THEY REMAINED AVAILABLE.

SHOULD WE HAVE ENCOUNTERED, UH, MEMBERS OF OUR STAFF COMING ILL, UH, NEEDING TIME OFF, WHETHER IT'S CHILDCARE OR WHATEVER.

AND, AND AGAIN, I, I APPRECIATE AND COMMEND ALL OF OUR EMPLOYEES AND STAFF FOR BEING COMMITTED TO MAKE SURE THAT NOT ONE ELEMENT OF SERVICE WAS DIMINISHED, YOU KNOW, THROUGHOUT THE ENTIRE YEAR, AS A RESULT OF THAT, THOUGH, UH, MANY HOURS OF SCHEDULED PLANNED VACATION THAT NORMALLY IS USED AS IT'S ACCRUED THROUGH THE YEAR, WENT UNUSED, UH, AND RATHER THAN JUST ELIMINATING THOSE HOURS, UM, THAT WOULD BE OF NO FAULT TO THE EMPLOYEES.

UH, WE WOULD LIKE TO CARRY THOSE HOURS OVER THROUGH 2021 TO ENABLE THE OPPORTUNITIES, UH, FOR THE EMPLOYEES TO UTILIZE THOSE HOURS THAT THEY ACCRUED.

SO THAT'S WHAT THIS RESOLUTION WOULD DO.

AND, UM, UH, WE WOULD, WE WOULD CERTAINLY ASK THAT, UH, UM, THAT, UH, SUPPORTED AND PASSED ON A MONDAY.

NOPE.

ROB DID THIS DOESN'T MAKE ANY CHANGES TO 2022 OR 23, OR THIS ISN'T AN ONGOING POLICY CHANGE.

THIS IS JUST TOO FOR TONY , IS THAT CORRECT? CORRECT.

YEAH, THAT, THAT IS CORRECT.

THE STANDING POLICY IS THAT YOU CAN ONLY CARRY OVER WHAT YOU ACCRUE IN A YEAR, AND IF YOU DON'T USE THAT, THEN WHATEVER THE ACCESS IS, IS ELIMINATED BY THE END OF MARCH.

UH, THAT'S, WHAT'S WRITTEN IN THE CITY POLICY.

WHAT THIS RESOLUTION DOES IS CLEARLY THROUGH FOR THE 20, 20 OVER CARRY OVER BALANCES ONLY THROUGH 2021.

SO, UH, BASICALLY RATHER THAN UTILIZING THEM PRIOR TO MARCH OF NEXT YEAR, UH, THOSE BALANCES NEED TO BE USED PRIOR TO THE END OF NEXT YEAR.

OKAY.

ALL RIGHT.

MAKES SENSE.

ANY QUESTIONS OR COMMENTS OR ANY OBJECTIONS TO MOVING THIS ONTO MONDAY'S MEETING? YES.

MR. WEBB, THANK YOU.

THIS IS FOR ROB, UH, ROB, WOULD I BE CORRECT IN ASSUMING THAT THIS IS REALLY NOT AT A COST TO THE CITY? THESE ARE HOURS THAT WOULD HAVE BEEN USED UNDER NORMAL NORMAL CIRCUMSTANCES.

SO IT'S NOT LIKE WE'RE ADDING ANYTHING TO THE BUDGET BY DOING THIS, IS THAT CORRECT? YEAH, THAT, THAT IS A HUNDRED PERCENT

[00:20:01]

CORRECT.

UH, THESE ARE HOURS THAT HAVE BEEN USED IN A CRUDE THAT NORMALLY UNDER A NORMAL YEAR WOULD HAVE BEEN USED.

UH, BUT AGAIN, THEY WEREN'T, AND AGAIN, IT WAS AT NO FAULT OF THE EMPLOYEES.

UM, AND YOU KNOW, WE THINK, UM, YOU KNOW, THAT IT'S, THAT IT'S FAIR FOR THE BENEFIT OF THE EMPLOYEES BECAUSE IT IS TIME THAT THEY ACCRUED DURING THEIR PERFORMING HOURS THROUGHOUT THE YEAR, UH, AND OFFERING THE AVAILABILITY, THE EXTENDED AVAILABILITY TO MAKE USE OF THOSE HOURS.

THANK YOU.

I AGREE.

THANK YOU, MAYOR.

THANK YOU, MR. WEBB, MR. HILL.

YEAH.

THANK YOU.

UM, YEAH, I JUST WANTED TO COMMEND YOU AND THE REST OF THE STAFF FOR COMING UP WITH THIS, BECAUSE THIS IS A GREAT THING FOR STAFF, YOU KNOW, UM, I PERSONALLY HAD THIS HAPPEN WITH MY COMPANY THIS YEAR WHERE I DIDN'T USE ANY OF MY VACATION.

AND SO SEEING THIS HAPPEN AT, UM, AT THE, AT THE CITY LEVEL IS GREAT.

I JUST WANTED TO COME IN WITH THAT.

THANKS.

THANKS FOR SHARING.

ANY OTHER QUESTIONS OR COMMENTS BEFORE WE MOVE ON OR ANY OBJECTIONS TO MOVING THIS TO MONDAY? OKAY.

HEARING NONE.

I'M SEEING NONE.

WE'LL MOVE ON.

THE NEXT STEP IS ITEM THREE D

[ ZC 20-31 - Major Change - Basic Development Plan - Koehler & Wang - The Oaks Subdivision]

WHICH IS THE, UH, ZONING CASE 20 DASH 31 MAJOR CHANGE TO THE BASE DEVELOPMENT PLAN FOR CHORD WANG AT THE OAKS SUBDIVISION, MR. MARKEL, UH, THANK YOU.

AND, UH, GOOD EVENING TONIGHT.

UM, I'M GOING TO ATTEMPT TO SHARE MY SCREEN RIGHT NOW TOO IS NOW EXITING POWERPOINT.

OKAY.

AND IF YOU COULD TELL ME, IS THAT SHOWING UP? UM, I'M NOT SEEING AS OF YET STILL, NO.

NOPE.

I THINK YOU HAVE TO CLICK THE SHARE BUTTON, SCOTT.

I DID THAT, UM, CLICK THE SHARE.

WE'LL DO IT AGAIN.

OKAY.

NOW YOU ARE.

OKAY.

GREAT.

OKAY.

UM, SO THIS IS A REQUEST FOR A MAJOR CHANGE AT THE, UH, THE OAKS OF HUBER HEIGHTS.

UH, THE APPLICANT WOULD LIKE THIS AREA, UM, IS TO NAME IT OR ANDRE COURT COURTYARD, AS IT'S A PRETTY MUCH A SEPARATE PIECE FROM THE REST OF THE OAKS WITH THE HISTORY ON THIS.

UH, THERE IS A, UH, SECTION OF LAND, A LITTLE OVER 14 ACRES.

THAT'S LOCATED AT THE NORTHWEST CORNER OF BELL FOUNTAIN AND FITCHBURG.

UH, BACK IN 2003, THE OAKS SUBDIVISION WENT THROUGH A, A REZONING PROCESS THAT, UH, AMENDED THE ORIGINAL ZONING ORDINANCE TO ALLOW FOR THIS PARCEL TO BE, UH, USED FOR A CHURCH.

UH, THIS, UH, THE, THE PLAN WAS REDONE TO REMOVE, UH, RESIDENTIAL PROPERTIES FROM THIS CORNER.

AND THEN THE, UH, THE CHURCH THAT'S LOCATED ACROSS THE STREET WAS LOOKING FOR MORE LAND ABOUT THE POSSIBILITY OF BUILDING SOMETHING NEW, UH, OVER THE YEARS, UH, PLANS FELL THROUGH.

THEY NEVER, UH, MOVED FORWARD WITH BUILDING THAT CHURCH AND THEN THIS PROPERTY UP FOR SALE.

SO THERE'S A, A NEW DEVELOPER THAT IS INTERESTED IN DEVELOPING THIS PROPERTY AND HAS WORKED OUT A DEAL FOR, UH, THAT LAND.

AND, UH, PART OF THE PROCESS, WHAT THEY ORIGINALLY DID, THEY CAME TO PLANNING COMMISSION AS PART OF A PRE-APPLICATION CONFERENCE.

SO THEY CAME TO PLANNING.

COMMISSION, CAME WITH THEIR IDEAS AND GOT FEEDBACK FROM PLANNING COMMISSION.

FROM THAT FEEDBACK, THEY CREATED A FINAL PLAN FOR THIS MAJOR CHANGE, WENT THROUGH THE SUBMITTAL PROCESS AND TO PLANNING COMMISSION TYPICALLY ON A MAJOR CHANGE OR A REZONING, WE NOTIFY, UH, PER OUR CODE A 200 FOOT RADIUS AROUND THE PROPERTY ITSELF DUE TO THIS BEING WITHIN A SUBDIVISION, THE OAK SUBDIVISION.

WE NOTIFIED EVERY RESIDENT WITHIN THE OAKS SUBDIVISION, UM, OF THIS PROJECT.

UM, AND, UH, BEFORE IT WENT TO PLANNING COMMISSION TO GIVE PEOPLE THE OPPORTUNITY TO SEE WHAT WAS BEING PROPOSED, WE PUT THE INFORMATION ON OUR WEBSITE AND A LINK GAVE PEOPLE A LINK TO BE ABLE TO LOOK AT THAT, UM, AT, AT THEIR CONVENIENCE.

SO WITH THAT, THIS DID GO TO PLANNING COMMISSION AND PLANNING COMMISSION,

[00:25:01]

UH, DID DISCUSS THIS.

THEY, UH, REQUESTED SOME MORE INFORMATION TABLE THE ITEM AND, UH, MOVE FORWARD AT THE, UH, THE NEXT MEETING, UM, WHICH DUE TO THE WAY THAT THE WAY THE CALENDAR FELL, IT WAS A MONTH LATER BEFORE THEY, UH, UH, HEARD THE, UH, CASE AGAIN.

SO IT WENT TO PLANNING COMMISSION, UH, BASICALLY THREE TIMES.

AND, UH, WITH THAT PLANNING COMMISSION AT THE LAST MEETING VOTED, UM, FOR, TO RECOMMEND APPROVAL, UH, FIVE TO SIX.

SO WHAT IS, UH, UH, THIS WAS THE AREA ORIGINAL PLAN THAT SHOWED THE CHURCH AND SPLIT OFF, UH, THE STREETS AND THE RESIDENTIAL SUBDIVISION.

THAT WAS THE OAKS.

AND THEN IF YOU GO BACK, UH, THIS WAS THE ORIGINAL PLAN THAT SHOWED RESIDENTIAL LOTS THAT WENT THROUGH THAT, THIS AREA.

YEAH, THE PROPOSAL.

YEAH.

WELL, THAT'S, UH, ON THE TABLE RIGHT NOW IS, UH, LIKE I SAID, BASICALLY IT'S OWN SEPARATE LITTLE SUBDIVISION SINCE EVERYTHING ELSE HAS DEVELOPED OUT.

IF YOU GO OUT TO THE SITE, IF YOU LOOK TO THE WEST, UH, SECTION NINE OF THE OAKS WITH THE CONNECTOR STREET THAT COMES DOWN TO FITCHBURG ROAD HAS JUST BEEN COMPLETED AND, UH, HAS THE STREETS PAVED AND UTILITIES, UH, ARE PLACED AND THEY HAVE THE FINAL PLAT THAT'S RECORDED AND THEY'RE GETTING READY TO SELL, UH, HOUSES ON THOSE LOTS.

SO WHAT THEIR PROPOSAL IS IS FOR, UH, 46, UH, SINGLE FAMILY, RESIDENTIAL LOTS, UM, THIS, UH, HAS A STREET THAT COMES OFF OF BELL FOUNTAIN ROAD, AND IT ALSO CONNECTS TO FITCHBURG ROAD.

SO TWO POINTS OF ENTRY AND THEN A CONNECTOR STREET IN THE MIDDLE.

UM, WITH THIS, THEY ARE PROPOSING TO BUFFER THE WHOLE PROJECT.

SO HAVING A MOUND WITH TREES ALONG BOTH THE NORTH AND THE WEST SIDES, AND THEN ALSO FOLLOW THE ORIGINAL BASIC DEVELOPMENT PLAN APPROVAL FOR THE MOUNDING AND BUFFERING ALONG BELL FOUNTAIN AND FITCHBURG.

UM, I WILL, SO YOU, AS YOU SEE, UH, LOCATED, UM, ALONG BELL FOUNTAIN, THAT IS THE LOW MOUND THAT WAS APPROVED AND THE TREES THAT HAVE GROWN UP OVER THE YEARS.

SO, UM, YOU CAN BARELY SEE THAT THERE'S HOUSES BEHIND THAT AS YOU DRIVE DOWN THE ROAD, THIS IS WHAT IS BEING PROPOSED ON THIS NEW SECTION UTILITIES, UH, PUBLIC SEWER PUBLIC WATER IS BEING PROPOSED TO CONNECT INTO THE CITY SYSTEM.

UH, DRAINAGE DRAINAGE WAS A BIG CONCERN FROM, UH, THE NEIGHBORS, UM, THAT IS, THIS SITE CURRENTLY DRAINS, UH, FROM THE WEST TO THE NORTHEAST.

SO THERE'S THE, IT'S BASICALLY A FARM FIELD RIGHT NOW.

IT FLOWS TO THE NORTHERN PROPERTY LINE AND FLOWS ALONG THOSE BACK, UH, THAT THE REARS OF THE PROPERTIES THERE AND GOES INTO AN EXISTING DETENTION AREA.

WHAT THIS WILL DO IS COLLECT ALL THE WATER WITHIN THE STREETS, STORM SEWER, AND INTO A NEW DETENTION AREA.

SO THIS WILL PULL ANY OF THAT EXISTING WATER FROM THOSE BACKYARDS, THE EXISTING BACKYARDS AND THAT EXISTING, UH, DETENTION BASIN.

SO THIS, UH, SOLVES A LOT OF ISSUES THAT, UH, SOME OF THE RESIDENTS HAVE HAD WITH US DURING SOME OF THE HEAVY RAINS, HAVING THEIR BACKYARDS HAVE WATER THAT FLOWS THROUGH IT, TO THEIR EXISTING DETENTION BASIN.

UH, THERE IS AN OPEN SPACE IN THE CENTER THAT THEY ARE PROPOSING, UM, THAT, UH, WAS A PASSIVE OPEN SPACE GREEN SPACE THAT HAS ACCESS OFF OF THE STREETS THEMSELVES.

THE W PROPERTY THEMSELVES, THE ORIGINAL APPROVAL WAS FOR, UH, 85 FOOT LOTS, AND, UH, UH, 140 FOOT DEPTHS AND A TWENTY-FIVE FOOT, FRONT 40 FOOT REAR MINIMUM OF 10 FOOT SIDE YARDS.

THE REQUEST IS FOR A LITTLE BIT DIFFERENT STYLE, UH, TO HAVE, UM, DEEPER HOUSES RATHER THAN WIDER HOUSES.

SO THE REQUEST IS FOR, UH, THESE LOTS TO HAVE, UM, ON THE EXTERIOR LOTS, MINIMUM OF 60 FOOT LOTS, AND THEN SOME OF THE INTERIOR LOTS, THERE'S A COUPLE THAT GET DOWN TO 55 FOOT, LOTS, THE HOUSES THEY'RE BEING PROPOSED, WHICH I'LL SHOW HERE IN A MINUTE OR A 40 FOOT WIDE.

SO THE SIDE YARDS ON THE EXTERIOR WOULD BE 10 FOOT ON EACH SIDE THAT, SO THAT WOULD MEET, UH, MATCH THE EXISTING, UM, THE REST OF THE, UH, SUBDIVISION.

AND THEN ON THE COUPLE OF SMALLER LOTS, IT WOULD BE ABOUT SEVEN AND A HALF FOOT, UH, SIDE YARDS.

SO A TOTAL OF 15 IN BETWEEN HOUSES, THE HOUSES ARE DEEPER.

THEY'RE A LITTLE OVER 70 FOOT DEEP.

SO THE REQUEST IS FOR A 20 FOOT FRONT YARD AND A 25 FOOT REAR YARD IN THOSE RARE YARDS AS CAN BE SEEN ON THE PLAN.

THE MAJORITY OF THE ONES THAT ABUT UP AGAINST EXISTING HOMES DOES HAVE THAT LANDSCAPE BUFFER THE, UM, THAT 20 FOOT FRONT YARD REQUEST.

[00:30:01]

UH, TYPICALLY A 25 FOOT FRONT YARD IS, ARE PRETTY MUCH STANDARD.

IN MOST AREAS, THEY ARE REQUESTING TO DO A PRIVATE STREET, SO THEY WILL MAINTAIN IT AND WITH, UH, WITH NO SIDEWALKS ON IT.

SO THAT'S WHY IT COULD BE A LITTLE BIT CLOSER TO THE RIGHT OF WAY LINE AND LEAVE ROOM FOR PARKING IN THEIR DRIVEWAYS THEMSELVES, UM, IN THE DISCUSSION THROUGHOUT, UH, PLANNING COMMISSION, UM, WE'LL GET TO THE PART OF, IT WAS ABOUT THE BUILDINGS THEMSELVES.

ONE OF THE CONCERNS THAT WAS BROUGHT UP WITH A DEEPER HOUSE IS HOW THAT REAR YARD IS BEING USED.

UH, THEIR DESIGN IS FOR WE'LL SAY, WELL, I'LL CALL IT.

THEIR BACK PATIO IS ACTUALLY IN THE SIDE YARD.

UH, SO AT THE SIDE OF THE HOUSE HERE IS WHERE, UH, PATIOS WILL BE.

SO THAT'S THEIR GATHERING SPACE, UH, FOR THE EXTERIOR.

OKAY.

THERE'S ANOTHER, NO SHOWING THAT AREA.

SO THAT HELPS, UH, KEEP SOME OF THAT, UH, UH, THE GATHERING AWAY FROM THE REAR LOTS.

SO THE BUILDINGS THEMSELVES, UH, THE EXISTING, UM, REQUIREMENTS IS THAT, UH, WELL, FIRST OF ALL, THE SIZE, THE A AT LEAST 90% OF ALL SINGLE STORY RANCH DWELLING SHALL HAVE A MINIMUM FLOOR AREA OF 1600 SQUARE FOOT, UM, OF A LIVABLE AREA.

ALL OF THESE HOMES ARE A LITTLE OVER 1900 SQUARE FOOT OF LIVABLE AREA, PLUS ANOTHER 400 AND SOME FOUR GARAGE AREA.

SO THESE ARE LARGER HOMES THAN WHAT THE MINIMUM REQUIREMENTS ARE IN THE OAK.

SO THERE'S A LARGE MIX IN THE OAKS OF HOW SIZES SOME ARE LARGER AND SOME ARE SMALLER THAN WHAT'S BEING PROPOSED HERE, THE, UM, MASONRY REQUIREMENTS AND INSIDE THE EXISTING OAKS DEVELOPMENT, UM, THEY HAVE A, UH, 25%, UM, REQUIREMENT OF THAT'S THE WHOLE HOUSE, UM, OF WHAT NEEDS TO BE MASONRY, THE RE AND I'LL SHOW YOU, I'VE GOT A, HERE'S AN EXAMPLE OF SOME OF THE EXISTING HOMES WITHIN THE OAKS SUBDIVISION, BASICALLY THAT YOU HAVE THE MASONRY ON THE FIRST FLOOR OF THE FRONT, NOT THE WHOLE AREA, AS YOU'LL SEE.

SOMETIMES YOU'LL SEE SOME AREAS WITH SOME VINYL UP FRONT AND THE SIDES AND THE REAR ARE THE MAJORITY OF THEM ARE VINYL SIDING.

AND THEN TO GET TO THAT 25%, SOMETIMES YOU'LL SEE BACK HERE THAT THE MASONRY DOES WRAP AROUND A BIT FROM WHAT, UH, IS, UH, TO, TO GET TO THEIR CALCULATION, THEIR REQUEST, UM, IS, UM, MULTIPLE MATERIALS TO HAVE SOME, UH, SOME SHAKE DESIGN, SOME MASONRY AND SOME, UH, VINYL SIDING, UM, TO COMPLIMENT THE HOUSE.

SO THIS WILL BE MULTIPLE, UM, DIFFERENT TYPES OF MATERIALS.

UM, THE PROPOSED DECISION RECORD THAT CAME FROM PLANNING COMMISSION IS THAT OF THE 25% OF THE WHOLE HOUSE, UH, FIRST FLOOR TO BE MASONRY.

THEIR REQUEST IS, UM, TO BE ABOUT 19% TO MEET THAT.

SO THAT IT'S JUST ON THE FRONT FACADE AND NOT HAVE TO WRAP IT AROUND TO THE SIDE.

SO, UM, LIKE I SAID, PLANNING COMMISSION RECOMMENDED THE 25%, WHICH WOULD, UH, MAKE IT, HAVE TO BE A LITTLE BIT MORE MASONRY ON THE SIDE, IN COMPARISON TO THE HOUSES WITHIN THE OAKS, UM, WITH THESE HOUSES BEING, UH, NOT AS WIDE THAT'S WHERE YOU SEE THE DIFFERENCE, THEY WOULD STILL HAVE A SIMILAR LOOK TO THE FRONT.

IT'S JUST A 40 FOOT FRONTAGE INSTEAD OF, UH, SOME OF THE HOUSES THAT ARE 50 TO 55 FOOT WIDE.

UM, SO, UM, AS PART OF THE DISCUSSION AT PLANNING COMMISSION, THERE WERE A NEIGHBOR'S CONCERNS.

THESE ARE IN YOUR PACKETS, UH, EMAILS AND LETTERS THAT WE HAVE RECEIVED, UH, THROUGHOUT THIS PROCESS, UM, DUE TO THE FACT THAT, UH, THIS WAS AN ONLINE MEETING AS THIS IS, WE MADE SURE TO REACH OUT TO THE RESIDENTS AND ASK THEM TO SEND THEIR COMMENTS AHEAD OF TIME, SEND EMAILS SO THAT WE CAN TRY TO ADDRESS THEM AT THE MEETING AT THE PLANNING COMMISSION MEETING, THERE ARE FIVE PAGES WORTH OF COMMENTS THAT, UM, I READ IN AND READ ANSWERS INTO.

UM, THAT'S SOMETHING THAT, UH, IF YOU, LIKE, I CAN GO THROUGH THE MAJORITY OF THEM, BUT, UM, BASICALLY THINGS ABOUT THE, UH, THE SIZE OF THE HOMES, THE HOME VALUES, UH, THE DRAINAGE, WHICH WE'VE DISCUSSED, UM, HOW THE BUFFER WORKS, UM, UM, THE, THE VALUE OF HOMES, UH, THE MINIMUM SETBACKS, WHICH WE DISCUSSED THE, UM, THERE WAS TALK OF A THREE ACRE GREEN SPACE.

THEY'RE PROPOSING A 1.7, FIVE ACRE, UH, GRAIN SPACE.

UM, SO, UM,

[00:35:02]

UH, PEOPLE TALKED ABOUT WHEN THERE WAS A CHURCH THAT THERE WAS THE OPPORTUNITY TO JUST WALK THROUGH THE PROPERTY, TO GET ACROSS THE STREET TO THE PARK.

UM, NOW THAT THE, UH, STREET IS CONNECTED IN SECTION NINE, YOU DO HAVE PUBLIC SIDEWALKS AND PUBLIC STREETS TO GET DOWN TO FITCHBURG ROAD, UH, RATHER THAN WALKING ACROSS THE PRIVATE PROPERTY, THAT WOULD HAVE BEEN THE, THE CHURCH ITSELF.

UM, THE QUESTION ABOUT CHILDREN AND PETS IN A FENCE FREE NEIGHBORHOOD, UH, WE DO HAVE ORDINANCES ABOUT PETS OUTSIDE THAT THEY DO NEED TO BE LEASHED.

UM, AND WHETHER THIS IS A NO MATTER WHAT TYPE OF SUBDIVISION THE CITY DOESN'T REGULATE CHILDREN, UM, IN ANY WAY.

SO, UM, UH, ABOVE GROUND POOLS, THERE'S NO PROPOSAL FOR A POOL SHEDS.

THERE'S A, THEY ARE GOING TO RESTRICT THAT THERE ARE NO SHEDS, THIS IS A COMMUNITY THAT THEY ARE GOING TO OWN EVERY SINGLE LOT.

AND THEN THEY ARE PROPOSING TO RENT OUT EACH OF THESE, UH, SINGLE FAMILY UNITS.

UM, THERE IS NOTHING IN OUR CODE THAT SAYS THAT A, THEY CANNOT BE RENTALS OVER IN THE OAKS.

THERE IS A GOOD, ANY ONE OF THOSE COULD BE RENTALS AS WELL.

GOING BACK TO THE, UH, THE STREET ITSELF, UM, OUT AT BELL FOUNTAIN AND FITCHBURG AS PART OF THE PROPOSED DECISION RECORD, IT IS TO, UH, COMPLETELY IMPROVE THIS SIDE OF THE STREET ON BELL FOUNTAIN AND FITCHBURG TO WIDEN WITH CURBS AND GUTTERS AND SIDEWALKS ALONG THE WAY, UM, THAT, UH, MEETS THE STANDARD STREET SECTION, UH, FOR GOING TO A THOROUGHFARE PLAN.

UH, QUESTION ABOUT THE COMPREHENSIVE PLAN.

THE COMPREHENSIVE PLAN DOES SHOW THIS AREA AS SINGLE FAMILY RESIDENTIAL.

SO IT DOES MATCH THAT, UM, THE, UM, C THAT'S, UH, THE BASIS OF THIS, THIS IS SCHEDULED FOR A PUBLIC HEARING ON MONDAY, AND IT'S SCHEDULED FOR TWO READINGS AT CITY COUNCIL.

THE APPLICANTS ARE ON THIS CALL.

THE LIKE DID SEE THEY DID LOG IN, UH, THEY'LL BE ABLE TO ANSWER ANY QUESTIONS AS WELL, AND I'LL BE HAPPY TO ANSWER QUESTIONS.

SO SCOTT ISN'T, AS I'M LOOKING AT THIS, I'M HAVING A FLASHBACK LIKE 2002, 2003, UM, UH, THE, THE, THE HOUSES THAT ARE SOME WALK AND THE, AND THE WHOLE DESIGN PLAN FOR, FOR SHORTER, WITH HOMES THAT ARE DEEPER AND SIDE YARDS AND SIDE PATIOS.

AND EVEN IN SOME OF THE, UH, UH, SOME OF THE RENDERINGS FOR THE ELEVATIONS, THE WINDOWS THAT SEEM A LITTLE BIT HIGHER TO KIND OF ALLOW FOR SOME MORE PRIVACY.

SO I'M LOOKING AT THIS AND I'M MAN.

YEAH.

UH, AS AN, AS A, AS AN ENGINEER THAT WORKED ON THAT PROJECT TOO, I THINK I'M HAVING SOME FLASHBACKS.

IT LOOKS VERY, IT LOOKS VERY SIMILAR.

UH, GOT, UH, MS. BAKER.

YES, I DID A COUPLE.

JUST A QUESTION.

SO EVERY HOUSE WILL HAVE A GARAGE WOULD BE ONE CAR GARAGE, A TWO CAR GARAGES.

I BELIEVE THESE ARE TWO CURRENT ROCKETS.

OKAY.

UM, WELL TH I ASSUME THIS IS GOING TO BE A HOMEOWNER ASSOCIATION OR PUD DEVELOPMENT SINCE IT IS WITHIN, UH, THE, THE OVERALL PUD OF THE OAKS DEVELOPMENT.

SO THAT'S WHY WE'RE HERE FOR A MAJOR CHANGE.

UM, THE OWNERS ARE GOING TO OWN EVERY PROPERTY, SO THEY ARE GOING TO HANDLE ALL MAINTENANCE OF THE DETENTION AREA MOWING.

UM, SINCE THEY ARE REQUESTING THE PRIVATE STREETS, THEY WILL HANDLE PLOWING IN THE WINTER.

UM, ANY OF THE, THE, THE HOUSES THEMSELVES, THE MAINTENANCE ON THAT AS WELL.

OKAY.

AND HOW MANY DIFFERENT PATTERNS OR FACADES WILL THEY HAVE ON THE FRONT OF THEIR HOUSES? DID THEY TELL US OKAY.

THAT THEY'VE GOT THREE OPTIONS THAT THEY'VE PUT FORWARD, BUT THAT IS SOMETHING AS WELL, THAT WILL COME THROUGH THE DETAILED DEVELOPMENT PLAN PHASE AS A FINAL PLAN, AND ARE THEY, THEY REALLY WANT TO HAVE LESS THAN, THAN 25% FRONT FACADES, THE ALL FOR THE LESS THAN 25% OF THE WHOLE BUILDING, UH, THEY ARE, UH, AS THE PLANS SHOW, THEY, UH, ARE, LOOK AT THE MASONRY ON THE FIRST FLOOR OF THE FRONT FACADE.

UH, THEY CAN DO THE WHOLE FRONT, WHAT'S THE REQUIREMENT FOR WHEN, UH, LIKE ONE OF THE OTHER NEW PLACES GOING, AND WHAT'S THEIR REQUIREMENT FOR OTHER BUSINESSES GOING AND BUILDING.

OKAY.

IF YOU'RE TALKING ABOUT FOR A COM A COMPLETELY RAW PIECE OF GROUND, SOMEBODY WANTED TO THAT'S STRAIGHT ZONE.

THAT'S NOT A PUD, IT'S A FULL MASONRY RAP IS WHAT OUR CODE STATES PUD IS.

WE HAVE A WIDE VARIETY OF, UH, WHAT THOSE REQUIREMENTS ARE FOR MASONRY.

SOME OF THE NEWER ONES, FOR EXAMPLE, LIKE CARROTS TRAILS, THAT'S A, JUST A TWENTY-FIVE PERCENT, UH, FRONTAGE ON, UM, 50% OF THE HOMES.

SO THERE THERE'S CERTAIN HOMES THAT DON'T

[00:40:01]

EVEN NEED ANY MASONRY UP THERE, LEXINGTON PLACE THAT CAME THROUGH RECENTLY, UH, SOMETHING SIMILAR ON THAT WITH THAT, UH, 25%, BUT A STRAIGHT ZONES PIECE THAT IF YOU CAME IN TODAY, UM, IF YOU DIDN'T ASK FOR ANY VARIANCES IS A, A FULL BRICK WRAP OR A FULL MASONRY WRAP OF THE, UH, FIRST FLOOR.

OKAY.

THANK YOU.

I APPRECIATE YOUR HELP.

THANK YOU, KATHLEEN.

UH, MR. CAMPBELL.

YEAH, SCOTT, DID I UNDERSTAND THAT THE STREETS ON THE INTERIOR ARE GOING TO BE PRIVATE, NOT PUBLIC? YES, THAT IS CORRECT.

IT IS, UH, TO BE DESIGNED WITH THE SIZE, THE WIDTH AND THE, THE DEPTHS AND THE MATERIALS OF OUR STANDARD STREET SECTION FOR PUBLIC, BUT THEY ARE REQUESTING THOSE TO BE PRIVATE STREETS.

YES.

AND SCOTT DOES, UH, STAFF, UH, HAVE ANY EXPERIENCE WITH THE WORKINGS OF A SUBDIVISION LIKE THIS WITH PRIVATE STREETS AND WHAT SOME OF THE PLUSES AND MINUSES MIGHT BE? SURE.

UM, SO IN THE CITY OF HUBER HEIGHTS, UH, I KNOW, UH, LIKE ELYSIAN FIELDS, THAT IS A, A SUBDIVISION THAT, UH, CONDOS THAT, UH, HAD PRIVATE STREETS, UM, THAT, UH, THAT THE, THE PLUSES AND MINUSES, UH, FOR, UH, THE, THE POSITIVES FOR THE CITY IS THAT WE DON'T HAVE TO MAINTAIN THEM WHEN IT'S TIME TO REPLACE THOSE STREETS.

THAT IS THE, UM, UH, ON THE HOMEOWNER OR THE, UH, PROPERTY OWNER THEMSELVES.

UM, THE, UH, POSITIVES FOR THE DEVELOPER IS, LIKE I SAID, THEIR REQUEST OF, UH, NO SIDEWALKS ON THESE STREETS THEMSELVES.

UM, SO, UM, IT'S THE MAINTENANCE ISSUE IN THE FUTURE IS WHERE THE CITY SAVINGS? YES.

OKAY.

SO DO WE HAVE ANY SUBDIVISIONS THAT COULD BE SINGLE-FAMILY HOMES THAT ARE ALL RENTALS OR SUMMER RENTALS WITH PRIVATE STREETS? AND, AND DO WE HAVE ANY HISTORY THAT NOT HERE TONIGHT, BUT AT SOME POINT YOU COULD PROVIDE US? YEAH.

YES.

UM, CAUSE THERE, THERE ARE A COUPLE OF THE PRIVATE STREET AREAS, UM, UH, LIKE THE, UH, OFF THE TAYLORSVILLE ROAD, UM, THAT HAVE, UH, I'M TRYING TO THINK IF THERE ARE ANY, UH, THAT ARE RENTALS BACK THERE THAT, UH, UM, HAVE PRIVATE STREETS AND, BUT YEAH, I'LL PUT SOMETHING TOGETHER.

YEAH.

OKAY.

AND THEN, UH, THE, UM, LANDSCAPING ON THE LOW BERM, DO YOU HAVE A COPY OR AN AGREEMENT OF A MAINTENANCE, UH, POLICY THAT WOULD BE, UH, RECORDED AND SUBMITTED BY THE DEVELOPER? SO WE COULD ENSURE THAT IT STAYS MAINTAINED OR THE CITY COULD REMEDY IN SOME MANNER IF THEY DON'T SURE THAT CAN BE CREATED.

YES, DON'T CREATE JUST BECAUSE I ASKED THE QUESTION, BUT COULD STAFF LOOK AT THAT AND, AND SEE IF SOMETHING WOULD BE NECESSARY? SURE.

THAT'LL BE PART OF THAT.

AS OF RIGHT NOW, IT'S JUST THE DECISION RECORD THAT SHOWS THAT, UM, THOSE AREAS ARE TO BE MOUNDS IN TREES AND WE WILL MAKE SURE THAT'S, UH, UM, THE LONGEVITY IS THERE FOR MAINTENANCE.

OKAY.

AND, AND I WOULD SERIOUSLY LIKE TO KNOW THE PROS AND CONS HAVING PUBLIC VERSUS PRIVATE STREETS.

YES.

AND ESPECIALLY IN AN ENVIRONMENT THAT'S GOING TO BE THE BALL, IF NOT ALL RENTALS, I WILL PUT THAT TOGETHER.

THANKS MS. BURCH.

YEAH.

SO I HAVE, UH, SEVERAL QUESTIONS.

UM, THE FIRST ONE BEING I'M HAVING, UM, A LITTLE BIT OF A TROUBLE HERE, UH, RECONCILING WHAT WAS, UM, ORIGINALLY PROPOSED, UH, IN THE OAKS DEVELOPMENT AND WHAT'S BEING PROPOSED FOR THIS DEVELOPMENT AND HOW THEY INTERFACE IF YOU WANT TO CALL IT THAT.

UM, AND ONE OF THE ISSUES THAT WAS BROUGHT UP IN, IN MR SMITH'S LETTER WAS THAT, UH, HE ASKED THE QUESTION OF WHY IS THE PARCEL BEING CONSIDERED FOR DEVELOPMENT, UM, INTO 46 SINGLE FAMILY, LOTS, WHICH WILL EXCEED THE MAXIMUM ALLOWED BY THE CITY ORDINANCE, UM, THAT HE IDENTIFIED THAT SPECIFIED A MAXIMUM OF 223 LOTS FOR THEIR PUD.

SO ALTHOUGH IT TURNED OUT THAT WAY, UH, THAT JUST GOES OUT THE WINDOW BECAUSE THIS IS A NEW PUD.

IS THAT WHAT HAPPENS? WELL, TH THAT'S WHAT'S BEING REQUESTED.

SO THAT'S ANY TIME YOU HAVE, UM, A, UM, REQUEST FOR A REZONING OR

[00:45:01]

A MAJOR CHANGE, UM, THAT'S THE PROCESS, THE PROCESS IS GOING THROUGH PLANNING COMMISSION, HAVING PLANNING COMMISSION MAKE A RECOMMENDATION AND THEN HAVING CITY COUNCIL WEIGH THE PROS AND CONS AND MAKE A DECISION ON WHETHER THAT'S ACCEPTABLE OR NOT.

UH, BACK BEFORE THIS WAS, UH, UH, THE OAKS, IT WAS, UH, YOU KNOW, FARM LAND, AND THEN , THAT WOULD HAVE HAD EVEN LARGER LOTS IN IT.

UH, THEY CAME FORWARD TO A PLANNING COMMISSION AND CITY COUNCIL TO CREATE THAT, UH, ORIGINAL PLAN, UH, FOR THE OAKS ITSELF AND THAT MASTER PLAN AND THAT GOT APPROVED.

AND THEN IN THE FUTURE, IT CAME FORWARD ABOUT THE CHURCH PROPERTY SPLIT THAT OFF, THAT REDUCED THE OVERALL NUMBER OF LOTS.

SO THAT'S JUST THE REQUEST.

AND THIS IS AN ORDINANCE THAT WOULD, UH, WE'LL SAY OVERWRITE THAT PREVIOUS ORDINANCE AS A MAJOR CHANGE TO ALLOW FOR, UM, THIS NUMBER OF LOTS OR WHATEVER CITY COUNCIL DECIDES.

OKAY.

OKAY.