[1. Call Meeting To Order/Roll Call]
[00:00:09]
>> GOOD EVENING, EVERYONE. WELCOME TO MSDE CITY COUNCIL WORK THIS IS OFFICIALLY CALLED TO ORDER SO IF YOU CALL THE ROLE
[2. Approval Of Minutes]
>> EVERYBODY IS HERE THIS EVENING.
GOOD TO SEE EVERYBODY. APPROVAL OF MINUTES.
MEETING MINUTES OF 2026 UNDER ITEM 2-8.
[ City Manager Report]
QUESTIONS, COMMENTS, CONCERNS? PLEASE LET US KNOW.WE'LL MOVE INTO OUR TOPICS OF DISCUSSION AND WE'LL START WITH THREE A WHICH IS A REPORT. GOOD TO SEE YOU.
WHAT'S GOING ON. >> A COUPLE OF THINGS AND THINGS LATER ON IN T THE MONTH, JUST AN FYI FOR MOST PEOPLE FOR THOSE OF YOU HERE THAT'S GOING TO BE PARTICIPATING TOMORROW NIGHT WEDNESDAY IS OUR HOMECOMING PARADE.
ENDS AT WAYNE HIGH SCHOOL. AGAIN THE FESTIVITIES CONTINUE FRIDAY NIGHT AT THE HIGH SCHOOL. YOU'VE GOT A GAME AGAINST MIAMISBURG. WILL BE SHUT DOWN TOMORROW EVENING FOR THE PARADE FROM THE HUBER CENTER DOWN TO THE
HIGH SCHOOL. >> WHAT TIMES OF THE START?
>> CLOSE TO SIX. THEY'LL KEEP IT AS OPEN AS THEY CAN BUT IT WILL CLOSE AT SIX. JUST A FINAL PUSH HERE.
WE DO HAVE OUR GRANT APPLICATIONS THAT ARE STILL OPEN. THE CATEGORIES ARE LISTED ONLINE AND JASON HAS DONE A GOOD JOB. REACHED OUT TO ALL THE AWARDEES LAST YEAR AND WE'VE GOT SOME NEW PEOPLE AS WELL SO WE'LL BE BRINGING IT TO THAT LATER ON IN THE YEAR.
I JUST WANT EVERYONE TO KNOW THAT IT WILL BE ENDING OCTOBER 16TH. THIS SATURDAY WE'VE GOT A FEW THINGS GOING ON. THE BIG THING STARTS AT 10:00.
WE GOT A 5K RUN A MILE WALK AND T-SHIRTS FOR THE FUN RUN AND WALK OF ENDED BUT IF YOU STILL REGISTER YOU MIGHT BE ABLE TO GET A T-SHIRT THAT DAY. THE OTHER THING IS WE DID LIST AND POST ON FACEBOOK OUR VENDORS.
AFTER THE FUN RUN AND LOW WALL, UPON MARKET THAT'S GOING TO BE THERE. THIS IS OUT THERE ON THE FACEBOOK PAGE. WE WILL HAVE A MOVIE.
IT WILL BE -- WHAT DID I SAY? IT'LL BE "NIGHTMARE BEFORE CHRISTMAS. WE'LL HAVE A MOVIE THERE AS WELL. THE OTHER THING IS ON THE 23RD, WE ARE GOING TO HAVE THE HUBER HAUNTED TRAIL.
5:00 P.M. TO 9:00 P.M. WE ARE STILL LOOKING FOR PARTICIPANTS ON THAT AS WELL. THIS IS A RESCHEDULED SHOW.
BUT WE DO HAVE A SHOW COMING SATURDAY 24TH FROM FOUR TO 7:00 P.M. THE CHANGE AND TIMES IS NOT OUR TYPICAL TIME. BUT IT IS FALL, IT IS OUTSIDE.
WE WILL RUN THE SHOW FROM 4:00 TO 7:00 P.M.
ALL THE INFORMATION IS ON OUR FACEBOOK PAGE.
WE HAD A SLIGHT ERROR ON OUR MAILER THAT WENT OUT.
TRICK-OR-TREATING IS FROM 4:00 TO 7:00 P.M.
I'LL TAKE YOUR QUESTIONS. >> JUST ONE QUESTION.
THANK YOU, MARY. HOW MANY APPLICANTS DO WE HAVE FOR THE ECONOMIC DEVELOPING GRANT.
>> I ASKED THEM THIS MORNING SO WE ARE A LITTLE DOWN FROM WHAT WE HAD LAST YEAR SO I THEM TO RT FOR THOSE WHO APPLIED SO HE'S REACHING BACK OUT BUILDING THE FINAL WEEK TO HELP PUSH.
>> ANYTHING ELSE? OKAY, THANK YOU.
[ Board Of Zoning Appeals Update]
LET'S GET INTO IT HERE. NEXT UP IS ITEM 3B WHICH IS THEBOARD OF ZONING APPEALS UPDATE. >> PART OF ONGOING UPDATES, WE HAVE THE BOARD OF VOTING APPEAL. WE HAVE ROBERT DEAN WHO IS THE CURRENT CHAIR. WE ALSO HAVE JERRY HOSKINS ON
STAFF WHO ACCESS STAFF LIAISONS. >> GOOD EVENING.
>> SIR, COULD YOU TURN ON THAT? IF THE PUSH THE BOTTOM OF THE
MIC THERE. >> THE BCA UPDATE LAST YEAR FROM
[00:05:03]
AUGUST 2025 UNTIL NOW, WE'VE HAD NINE VARIANTS, APPLICATIONS THAT WERE PROCESSED. THERE WERE LOCATIONS OF THE ACCESSORIES, A POOL FENCE AND PARK PLACEMENT WERE ALSO REQUESTED. THERE WAS ONE COMMERCIAL VARIANT AND THAT WAS FOR THE CHINA COTTAGE WE ARE HEARING TO GO IN TWO TONIGHT. ANY QUESTIONS.>> ANY QUESTIONS REGARDING THOSE?
>> JUST OUT OF CURIOSITY. ARE THE NUMBERS GOING DOWN?
IT SEEMS LIKE IT. >> YOU WANT TO MAYBE SHARE THE
REASON FOR THE CHANGE? >> YES, SIR.
GOOD EVENING, COUNSEL. GOOD TO BE HERE.
SO TO YOUR QUESTION. ONE OF TWO THINGS.
I BELIEVE COMING OUT OF CODED, TH COVID, WE WERE COMING OUT, WE STARTED SEEING AN INFLUX OF STORAGE BUILDINGS. AND FOLKS WHO HAD LESS SPACE THAN THEY THOUGHT THEY DID THEIR YARDS NEEDED TO MAKE SOME ADJUSTMENTS AND BECAME TO US FOR VARIANCES PROBABLY FOR SALOON POOLS AND STORAGE BUILDINGS MORE THAN ANYTHING ELSE.
THEY WERE REASONABLE VARIANCES AND WE HAD A COMMITTEE THAT LOOKS AT THE FACTS AND MAKES DECISIONS BASED ON STAFF REPORTS AND SO ON. SINCE THEN WE HAVE SEEN A DECLINE. I THINK IT'S PROBABLY A COMBINATION OF FEWER ACCESSORIES, STRUCTURES THAT WOULD NEED A VARIANCE IF THEY WERE THERE OR FOLKS DECIDING THEY WOULD FOLLOW THE RULES AND NOT ASK FOR AN EXCEPTION.
>> MAYBE THE ECONOMY TOO. >> COULD BE.
>> ANYTHING ELSE? >> APPRECIATE YOU BEING HERE.
THANKS FOR UPDATING US ON THE BOARDS AND ON THAT PARTICULAR
[ Tax Rate Certification - Montgomery County]
[ Tax Rate Certification - Miami County]
APPEAL. THANK YOU.NEXT UP IS ITEM 3C, TAX OR VACATION FOR MONTGOMERY COUNTY.
>> GOOD EVENING, MAYOR AND COUNCIL.
WE HAVE TWO ITEMS. IT'S THE TAX RATES OR VACATION FOR MONTGOMERY COUNTY AND MIAMI COUNTY BOTH.
I WILL READ THROUGH IT ONE SO YOU DO NOT HAVE TWO HEAR THE EXACT SAME THING. AND YOU AND LEAD THE BUDGET COMMISSION MEETS FOR A PRO APPROVAL FOR PROPERTY TAXES.
THIS RESOLUTION IS THE LAST STEP IN THE TAX BUDGET PROCESS ACCEPTED BY STATE LAW. THE DOLLAR AMOUNTS ARE CONFLATED BY EACH OF THOSE BUDGET COMMISSIONS.
OFFICIALLY PUTTING THESE TAX LEVIES IN PLACE.
>> THANK YOU. WE SEE THESE EVERY YEAR ABOUT THIS TIME. SO FOR ITEMS C, ANY EXCEPTIONS TO MOVING THAT TO MONDAY, WHICH IS THE MONTGOMERY COUNTIES OR VACATION? SEEING THE GUN AND THAT ITEM
[ Grant Writer Contract]
SEEING>> GOOD EVENING. THIS IS A CONTRACT WITH HEX PARTNERS LLC. THEY ARE A GRANT WRITING FIRM AND LOBBYING FIRM OUT OF COLUMBUS.
WE HAVE USE THEM NOW FOR ABOUT A YEAR.
THIS WOULD CARRY US THROUGH THE REMAINDER OF THIS YEAR AND INCH '27. SO FAR WORKING WITH THEM WE'VE BEEN AWARDED $750,000. WE STILL HAVE ANOTHER $700,000 THAT'S BEING CONSIDERED. THIS CONTRACT GIVES US ACCESS TO FIVE DIFFERENT PEOPLE WITHIN THEIR FIRM.
VERY SUBJECT MATTER EXPERTS. FEDERAL GRANTS, STATE, THINGS OF THAT NATURE. PARKS HAVE USE THEM, POLICE, ENGINEERING, FIRE. WE REALLY TRIED TO USE, TAKE ADVANTAGE OF ALL OF THEIR SERVICES.
IT'S A MONTHLY RETAINER FEE. NO MATTER HOW OFTEN WE USE THEM THEY ARE BIWEEKLY GRANT ALERTS THAT COME OUT AND THEY WILL GO THROUGH AND RANK THEM FOR US SO AS FAR AS BEST POSSIBLE
[00:10:04]
ALIGNMENT WE ARE NOT WASTING TIME CHASING FOOLS ARYANS THAT WOULD NEVER BE SUCCESSFUL WITH. I THINK WE GOT A LOT OF VALUEOUT OF THIS GROUP. >> REPLACE INFORMATION, WE'VE TALKED A LOT ABOUT OVER THE LAST FEW YEARS ALL THE DIFFERENT TYPES OF GRANTS THAT WERE AVAILABLE.
WITH ALL THE DIFFERENT EMAILS AND ORGANIZATIONS, I THINK EACH OF US PULLED INTO GETTING EMAILS, WE SEE ALL KINDS GRANTS COME TO US ALL THE TIME AND FOR A LONG TIME THAT'S WHAT WAS SPARKING THE CONVERSATION. WE FORWARD THE EMAILS OR SCREEN OPPORTUNITIES BUT I KNOW SO MANY TIMES WE WERE PROBABLY WASTING STAFF'S TIME LOOKING INTO THEM BECAUSE WE JUST GET THESE EMAILS ABOUT THIS OPPORTUNITY THAT MIGHT BE OUT THERE BUT IN ALL REALITY LINKAGES SAID WE'D BE SPINNING THEIR WHEELS BECAUSE WE NEVER QUALIFIED FOR THOSE BRANDS TO BEGIN WITH.
WE'VE HAD THIS CONVERSATION FOR QUITE SOME TIME ABOUT GRANTS.
SO WHEN WE LOOK AT A CONTRACT AND IT'S A RETAINER FEE WHETHER THEY GET US SOMETHING OR NOT, HOW WOULD THIS COMPARE, WOULD WE HIRE SOMEBODY BECAUSE WE TALKED ABOUT THAT AS AN OPTION, WOULD WE BE ABLE TO HIRE SOMEBODY THAT EMPLOYEE HERE FOR LESS MONEY DOING THAT IN RELATION TO WHAT THIS WOULD COST US AND LIKE YOU SAID THE EXPERT LEVEL AND DIFFERENT SPECIALTIES THAT SOME OF THE FIRM MIGHT HAVE? WHAT DOES THAT LOOK LIKE?
>> WE'D BE PAYING SIGNIFICANTLY MORE HIRING SOMEBODY THAT WE WERE GETTING OUT OF THE FIRM BECAUSE OF THEIR LEVEL OF EXPERTISE AND THEIR ABILITY TO TAILOR THE PRODUCTS FOR US IN WRITING AND WORKING WITH VARIOUS DIFFERENT STAFF JUST FOCUSING ON US. THE OTHER CHALLENGE WE HAVE, ONE OF THE REASONS WE ARE JUST GOING THROUGH '27, WE PHYSICALLY DON'T HAVE SOMEBODY TO PUT AT THE MOMENT.
WITH FINANCE ALL OF OUR OFFICE HAS BEEN TAKEN UP AND THAT'S THE OTHER CHALLENGE. WE THINK THE VALUE WITH THIS FIRM IN THEIR EXPERTISE AND THEIR CONNECTIONS AT THE COLUMBUS LEVEL AT THE VARIOUS STATE AGENCIES AND FEDERAL AGENCIES, IT WOULD TAKE A WHILE TO BUILD UP AT THAT EXPERTISE AND WE ARE HIRING THEM FOR A RELATIVELY MODEST MONTHLY PRICE.
>> I THINK MY CONVERSATIONS REGARDING WITH YOU I THOUGHT THIS WAS THE BEST WAY TO GO AND I CERTAINLY WANT TO MAKE SURE THIS IS ON THE AGENDA FOR TONIGHT BUT FOR EVERYBODY'S INFORMATION AND ANYBODY WHO'S WATCHING, I THINK THIS IS THE MOST COST-EFFECTIVE WAY TO GET THE MOST AMOUNT OF GRANT MONEY
WE CAN GET. >> BEFORE WE CAN PUT THIS ON THE CALENDAR WHEN WE ARE EVALUATING, I DID POOL ALL THE DEPARTMENTS AND THEY HAD NOTHING BUT POSITIVE THINGS TO SAY.
>> ANY OTHER QUESTIONS? >> YEAH.
I'D LIKE TO REITERATE WE'VE BEEN WANTING TO DO THIS FOR A LONG TIME. I COMMEND STAFF MOVING FORWARD DOING THIS AND AS I UNDERSTAND IT, THE ADMINISTRATIVE COSTS TO DO THE GRANTS ARE INCLUDED IN THE AWARDS.
IT REALLY ISN'T COSTING THE CITY ANYTHING.
>> >> THEY DO ALL OF THE OVERSIGHTS.
EVERYTHING, WHAT THEY DO ALL THE YEAR END REPORTING THAT WOULD NORMALLY HAVE TO SPEND OUR TIME DOING.
>> THAT'S ALL PART OF THE AWARD? >> IT IS.
>> YOURSELF ALONG WITH ME, YOU ARE GETTING LOTS OF THE EMAILS.
IT DOES GET FRUSTRATING BECAUSE YOU THINK, OH, IT DOES GET AVAILABLE. AND WE DON'T EVEN QUALIFY FOR THAT. ON OUR LEVEL, WE DON'T KNOW THAT. HOW MUCH TIME WE HAVE STAFF INVESTIGATING, WE DON'T THAT. I LIKE THIS A LOT BETTER.
>> WE SENT OUT STARTED TALKING ABOUT THIS NIGHT, NANCY.
THIS IS WHAT ARE THE FIRST THING SHE BROUGHT UP TO ME IS, LOOK, WE NEED MORE GRANT MONEY, WE NEED TO BE ABLE TO DO THIS.
IF WE DO THIS IN THE HOUSE IT WOULD COST US MORE THAN THIS WITH BENEFITS AND PAY AND EVERYTHING.
IT'D BE A LITTLE BIT MORE SELECTIVE AND SPECIALIZED.
THIS CONTRACT ALLOWS US IF WE'VE GOT A PARKS GRANT WITH THE PEOPLE WHO WRITES PARKS GRANTS AND THEY SUBMIT THOSE AND THAT'S ALL THEY DO. POLICE, FIRE, PARKS.
THEY GOT THE EXPERT AT THAT SUBJECT MATTER THAT CAN HELP US SUBMIT AND MAKE SURE WE ARE GETTING THEM.
YOU ARE NOT WRONG T, MAYOR, THEE ARE HUNDREDS OF GRANTS THAT WE
[00:15:03]
ARE ELIGIBLE FOR. IT'S A LOT FEWER THAN THE HUNDRED ARE LISTED. I THINK WE TALKED ABOUT BEFORE SOME POLICE GRANTS AND STUFF LIKE THAT AND A LOT OF THOSE GRANTS ARE GEARED TOWARDS SMALLER DEPARTMENTS, RULE DEPARTMENTS, DEPARTMENT'S DON'T HAVE THE RESOURCES THEY HAVE AND THEY WADE THROUGH THOSE AND PRESENT THE ONES THAT WE CAN GGET. >> WITH THE FIRM WE COULD BE PURSUING FIVE, SIX, SEVEN GRANTS --
>> AND IT HAPPENS. WE'VE ACTUALLY GOT MULTIPLE GRANTS IN THE PIPELINE WERE IF WE HAVE A SINGLE PERSON IT'D BE
HARD TO GET THAT ACCOMPLISHED. >> WE CAN STRIVE BUT HOW MUCH WOULD WE BE MISSING? NOT CROSSING ALL THE TS AND
DOTTING ALL THE IS. >> THIS WOULD BE BE WHAT WE HAVE OUR LAW FIRM. THEY HAVE THE STAFF VERSUS HAVING A SINGLE LAW AGENT, A SINGLE PERSON FIRM.
>> IT DOESN'T FEEL LIKE THAT, DOES IT?
[LAUGHTER] >> THANK YOU, MAYOR.
CAN WE GO OVER WHAT THE FEE IS SO IT'S ALL PUBLICIZED AND
TRANSPARENT? >> THE RETAINER IS $650,000 THAT GIVES US ACCESS TO FIVE OF THEIR STAFF PLUS CONTRACT
ADMINISTRATORS. >> SOMETHING ABOUT 70?
>> ABOUT 80,000 A YEAR. >> 70-80.
WE COULD HIRE SOMEBODY FOR TH THAT -- THE SALARY ALONE WOULD BE ALMOST 90-100 THOUSAND. DOESN'T INCLUDE ALL THE BEN BENEFITS. I WISH FINANCE WAS HERE.
THEY TELL ME A BETTER NUMBER. WHEN I WAS IN FIRE AND BALLPARK OF IF WE ARE SPENDING $100,000 UNDER THE EMPLOYEE, WE ARE
SPENDING 130 ALONE IN BENEFITS. >> ABOUT 38% DEPENDING ON THE
TYPE OF INSURANCE THEY TAKE. >> THANK YOU FOR MAKING THAT CLEAR. VERY CLEAR THE FINANCIAL CHOICE IS THE BEST CHOICE. THANK YOU.
WE JUST HAVE A DO NOT EXCEED AMOUNT JUST IN CASE SOMETHING
COMES UP. >> THERE HAVE BEEN INCIDENTALS LIKE PRINTING, OVERNIGHT SHIPPING LIKE THAT.
BUT IT'S VERY MINOR. >> ALSO LICENSES FOR THE COMPUTERS THAT THEY USE. THAT'S BEHIND-THE-SCENES AND
PEOPLE DON'T COUNT INTO THAT. >> THANK YOU.
SPEAK OF THE REMAINDERS THIS YEAR, ALL OF 27.
>> ANY OTHER QUESTIONS? ANY OBJECTIONS OVER THIS ONE.
[ City Code - Supplement 26 - Adopting Ordinance]
OKAY. NEXT UP IS ITEM 3F, ADOPTING THEORDINANCE. >> THIS IS A CITY CODE SUPPLEMENT THAT I BRING TO YOU PERIODICALLY.
QUARTERLY ACTION THAT'S TAKEN BY COUNSEL.
SUPPLEMENTS 26 WHICH REPRESENTS THE FIRST QUARTER OF 2026.
THE APPROPRIATE LEGAL NOTICE OF THIS ORDINANCE HAS BEEN MADE BY THE HUBER HEIGHTS CITY CHARTER. THERE'S A COPY IN THE PACKET FOR REVIEW. JUST WHAT NANCY HAS BEFORE TO KEEP THE AVAILABLE BEFORE THAT HAS BEEN DONE.
THIS IS AN ORDINANCE BUT ASKING THE WAVING FOR THE ADOPTION SO
WE GET THE CODE UPDATE. >> ANY OBJECTIONS MOVING THIS UNTIL MONDAY? THIS IS A WAVING OF THE SECOND
[ Adopting Ordinance - City Code - Traffic Code/General Offenses Code Amendments]
READING. NO OBJECTION.MOVING ON. NEXT IS ITEM 3G FOR THE TRAFFIC
CODE FOR THE BOAT IN MINUTES. >> THE PREVIOUS ITEM, BUT EACH YEAR THE COMPANY REVIEWS ALL CHANGES TO STATE AND FEDERAL LAWS THAT IMPACT OUR CITY CODE, PARTICULARLY IN THE AREA OF TRAFFIC AND GENERAL OFFENSES CODE.
WE WILL UPDATE OUR CODE TO MAKE US CURRENT WITH ALL OF THOSE CHANGES THAT HAVE TAKEN PLACE DURING THESE LEVELS OF GOVERNMENT. AND BY REFERENCE, THOSE AMENDMENTS ARE INCORPORATED INTO OUR CODE.
THIS ORDINANCE WILL COVER THE PERIOD OF MARCH 26TH 2025 TO JUNE 20TH 2026. IT'S BEEN AFFORDED TO LEGAL FOR REVIEW. SIMILARLY THEY ASKED FOR THIS ONE TO BE WAIVED AND ADOPTED MONDAY TO GET THOSE CHANGES
INCORPORATED INTO THE CITY CODE. >> ANY OBJECTIONS MOVING THIS
[00:20:03]
ON? ONE THING TO UNDERSTAND THIS IS ALSO A WAVING OF THE SECOND READING.>> JUST A QUESTION. TONY, THIS IS LIKE...
LET ME REPHRASE. IS THERE AN ANNUAL PERIOD OF TIME? THIS IS STRANGE.
>> IT'S FROM THE LAST PERIOD TO LEAD THE COMPANY GETS AROUND TO APPROXIMATELY A YEAR. BUT THEY THOUGHT BACK TO ANNUAL ADOPTION FOR THE ORDINANCE THAT'S ON LIVE STREAM FOR AREAS OF THE CODE AND UPDATED THROUGH JUNE 30TH.
WHICH IS THE END OF THE YEAR. >> THANK YOU.
>> ANY OTHER QUESTIONS? >> THIS ONE DOES PROVIDE ON THIS REVIEW THERE IS A STRIKETHROUGH IN THE PACKET THAT SHOWS THE
CHANGES BEING MADE. >> BOARD AND COMMISSION
[ Board And Commission Appointments * Citizens Water And Sewer Advisory Board - Appointment]
APPOINTMENT. >> WE HAVE ONE CURRENT VACANCY ON THE CITIZENS ADVISORY BOARD. REMAINING VACANCY BRINGING DOWN THE FULL STAFF. THE CITY INTERVIEWS PANELS AND RECOMMENDATIONS TO THIS BOARD FOR JANUARY 21ST 2027 AND THE APPROPRIATE BACKGROUND CHECK HAS BEEN COMPLETED.
THE RECOMMENDATION WOULD BE ABLE TO PLACE THIS ON THE AGENDA.
>> ANY OBJECTIONS? WE WILL MOVE TO A MR. STOVER'S
[ Executive Session - Various Reason(s) To Be Specified At The Meeting]
APPOINTMENT MONDAY AND NEXT IS ITEM THREE I AND EXECUTIVE SESSION TO BE SPECIFIED AT THE MEETING.TONY, IF YOU'LL READ THAT, PLEASE?
>> EXECUTIVE SESSION FOR DISCUSSIONS FOR ATTORNEY DISCARDING
>> IS THERE A MOTION? >> IMOVIE GO TO EXECUTIVE
>> CALL THE ROLE. >> MISS BAKER? MR.
>> TESTING, ONE, TWO, THREE. THERE'S BEEN NO SPECIFIC ACTION TAKEN THIS EVENING SO
* This transcript was compiled from uncorrected Closed Captioning.