Dec 02, 2025 Council Work Session

[00:00:06]

>> GOOD EVENING, AND WE GO. OKAY. WELCOME TO THE CITY

[1. Call Meeting To Order/Roll Call]

LOOKING FORWARD TO THAT AND GIVING EVERYBODY WHO SPENDS 40 HOURS A WEEK WORKING FOR THE CITY IN THIS HOLDING, A REALLY

NICE PLACE TO WORK. JEFF? >> YES.

>> COULD I SAY? >> YES.

>> THIS IS TO AARON. JEFF AND I HAD A CHANCE, SUNDAY WE TALKED.

AND WE'VE NOT BEEN UP WITHOUT OUR PROBLEMS DURING THE TIME WE WORKED TOGETHER. BUT, WHAT YOUR TEAM, JOHN, PUTS TOGETHER AND DOES FOR US IS REALLY NICE. ON OUR END, WE REALLY APPRECIATE WHAT YOU'VE BEEN ABLE TO DO. I KNOW EVERYONE OF YOU WORKED ON THE NEW CITY HALL, I THINK YOU'VE TAKEN THE LEAD ON SOME THINGS. AND IT'S REALLY COME TOGETHER WELL, THERE HAS TO BE A

TON OF PUNCHLIST ITEMS . >> AARON IS LIKE, JUST A COUPLE.

>> STILL WORKING THROUGH THEM. >> AND I JUST WANTED TO SAY THAT WE RECOGNIZE IT. AND IT'S NOT JUST RHETORIC. WE REALLY DO APPRECIATE WHAT YOU GUYS DO. S A BEAUTIFUL BUILDING.

THANK YOU. >> OKAY, SO THIS MEETING IS

[2. Approval Of Minutes]

>> DO APPRECIATE, I UNDERSTAND THE LAST WORK SESSION, IT IS OD TO

[ City Manager Report]

>> I SAW THIS BIG LOOK OF CONFUSION, WHAT'S GOING ON?

>> HE WAS TAKING CARE OF IT. MAYOR AND COUNCIL, A FEW THINGS ABOUT COMING UP THIS WEEK THAT ARE ON THE AGENDA. FIRST AND FOREMOST, AS YOU ALLUDED TO, WE HAVE NEW MOVED INTO THE NEW GOVERNANCE BUILDING. AND I'LL ECHO WHAT MARK SAID, ERIN DIDN'T HAVE A FEW THINGS TO DO WITH THE BUILDING, HE'S PRETTY MUCH TAKEN THE LEAD AND HAS JUST HIT IT OUT OF THE PARK. IT'S A GOOD BUILDING TO BE IN, IT'S WORKING WELL FOR US, THERE ARE SOME HICCUPS, WE KNOW. THE WEATHER HAS CREATED HICCUPS FOR OUR OUTSIDE EAS THAT WE'RE TRYING TO GET READY FOR SATURDAY, BUT WE WILL HAVE OUR HOLIDAY FESTIVAL, IF YOU WILL, ON SATURDAY. IT WILL START AT 3:00 P.M. WITH A PARADE, WHICH WILL BE CONDUCTED FROM CHAMBERS BURY COME DOWN FITCHBURG, AND INTO THE AREA THERE AS WELL. FROM 4:00 TO 7:00, SARAH'S GOT SOME FESTIVE ACTIVITIES PLANNED. SHE'S GOT SOME VENDORS, SOME FOOD TRUCKS, IT'S COMING TOGETHER NICELY. I LISTENED TO HER AND AARON TALK ABOUT A FEW THINGS EARLIER TODAY, WE'LL HAVE SOME EVENTS FOR THE KIDS. 5:15 WE'LL DO OUR ANNUAL TREE LIGHTING, WE ARE IN THE PROCESS, AS AARON SAID, OF PUTTING UP THE CURRENT NEW TREE. IT'S A QUARTER OF THE WAY UP RIGHT NOW, HOPEFULLY WITHOUT ANY WEATHER ISSUES COMING UP, IT'LL BE READY TO GO. AND THEN 6:00 P.M. WE HAVE A HOLIDAY DRONE SHOW

[00:05:05]

COME OUT AND PLEASE PARTAKE IN OUR FESTIVITIES. SHE IS STILL CURRENTLY LOOKING FOR VOLUNTEERS . THAT'S OPEN UNTIL DECEMBER 4TH. SO ANYBODY WHO KNOWS ANYBODY THAT WOULD LIKE TO HELP OUT AROUND THERE, USHER PEOPLE AROUND THEM, SHOW THEM VENDORS, WE ARE LOOKING FOR VOLUNTEERS. THAT IS ON OUR FACEBOOK PAGE ON OUR WEBSITE, CURRENTLY. WE ARE STILL TAKING, YES, MA'AM?

>> HAVE WE ASKED OUR COMMITTEE MEMBERS?

>> I'M SURE WE'VE SENT THE WORD OUT TO JUST ABOUT EVERYBODY.

TRUST ME. SHE'S HOUNDING AND HOUNDING. WE ARE CLOSE, BUT AGAIN, EVERY BIT HELPS, IF YOU GOT ANYBODY THAT CAN DONATE A FEW HOURS ON SATURDAY, THAT WOULD BE HELPFUL. MY WIFE AND I WILL BE THERE HELPING. ANYBODY THAT CAN HELP, IT WOULD BE STILL TAKING APPLICATIONS FOR THE CITIZENS ACADEMY. WHAT DID YOU SAY WE WERE AT TODAY, 35 APPLICANTS? THAT'S REALLY GOOD.

WE HAVE MORE THAN AVAILABLE SPOTS, BUT WE WILL GO THROUGH A SELECTION PROCESS AND WHITTLE THAT DOWN AS WE GET CLOSER. AND JUST A REMINDER THAT I KNOW IT'S A LITTLE BIT OFF AT THE END OF THE MONTH HERE, BUT, I DID SEE A POST , IT WAS A REGIONAL PAGE, BUT, I THINK WE SHARED IT, WE ARE ONE OF ONLY SIX OR SEVEN FIRE DEPARTMENTS PROVIDING PREHOSPITAL BLOOD TO TRAUMA PATIENTS. PART OF THAT AGREEMENT IS WE WILL HOLD A BLOOD DRIVE, AND AGAIN WE'RE GOING TO HOLD A BLOOD DRIVE ON MONDAY, DECEMBER 29TH. I'LL TAKE ANY QUESTIONS YOU HAVE.

>>

SIGNED UP FOR IT? >> PART OF THE APPLICATION PROCESS ONLINE, WHAT WORD THEY'RE IN, IF THEY DON'T KNOW WHAT WARD, IT LINKS INTO THE WARD MAP SO THEY CAN CLICK ON THAT. THE INTENT IS THAT WE'RE GOING TO TRY TO HAVE BREAKDOWN

OF MEMBERS OF EACH WARD. >> I JUST WAS CURIOUS, I THERE'S AWARD

>> ITLOOKED LIKE A PRETTY GOOD CROSS-SECTION.

>> OKAY, GREAT. >> ANY OTHER QUESTIONS?

>> TALKING ABOUT HITTING IT OUT OF THE PARK, I MENTIONED TO JOHN EARLIER, SHOUT OUT TO OUR PUBLIC WORKS. ID A PHENOMENAL JOB CLEARING THE ROADS LAST NIGHT AND TODAY.

>> WILL SAY WE HAD EMPLOYEES DRIVIN OTHER JURISDICTIONS, AND THEY SAID THERE WAS A MARKED DIFFERENCE BETWEEN NEIGHBORING JURISDICTIO THEY GOT HERE. YEAH, MIKE'S CREW

DID A GREAT JOB. >> YES, DON?

>> THANK YOU. CITY MANAGER, I SIGNED UP FOR THE BLOOD DRIVE.

YESTERDAY. THERE ARE A LOT, IT'S EASY TO DO ONLINE IF YOU HAVEN'T DONE IT. A LOT OF OPENINGS LEFT ON THERE.

>> AND YOU SIGNED UP LAST TIME, I APPRECIATE THAT.

>> JUST ENCOURAGE PEOPLE. >> WILL TRY TO LET PEOPLE KNOW

AGAIN. YES, SIR. >> ANYBODY HAVE ANYTHING ELSE,

[ Supplemental Appropriations]

>> HE'S HIDING. YES, IT'S GOOD. GOOD EVENING, MAYOR AND COUNCIL MEMBERS. I HAVE THREE ITEMS FOR YOU TONIGHT, TWO WERE IN YOUR PACKET AND AS I STATED, A SENTENCE IN THE BACK OF THAT THERE COULD BEIONAL ONES SINCE THIS HAD TO BE TURNED IN BEFORE THANKSGIVING. THINGS DO COME UP LAST MINUTE, BUT BUDGET CHANGES, WHAT I'VE GOT FOR YOU IS $21,638 AND $.15 FOR FIRE EQUIPMENT, AND THE FIRE DEPARTMENT WANTS TO PURCHASE THIS EQUIPMENT BECAUSE THEY RECEIVED A FIREHOUSE SUBS GRANT.

THAT'S ALWAYS NICE. I KNOW MANY OF US SUPPORT THE FIREHOUSE SUBS IN TOWN, IT'S NICE TO THEM SUPPORTING US BACK PROVIDING US THIS DONATION. AND WE WILL USE IT PROVIDED COUNCIL APPROVES THE BUDGET, AT LEAST ENCUMBER IF NOT PURCHASE EQUIPMENT BEFORE THE END OF THE YEAR. THE NEXT ITEM IS, NOW THAT WE HAVE ALL OF OUR MONIES THAT HAVE COME IN, AND ALL THE CALCULATIONS THAT WERE DONE WHAT IS OWED TO THE SCHOOLS BECAUSE OF OUR AGREEMENTS, WE WERE A LITTLE UNDER BUDGETED THIS YEAR ON WHAT I NEED TO INCREASE, ASK YOU TO O INCREASE THE BUDGET 8,695

[00:10:01]

IT WAS NOT INCLUDED IN THIS AGE BECAUSE WE JUST RECEIVED THE MONEY, SO WANTED TO GET THAT BUDGETED SO AT THE END OF THE YEAR IT GOES INTO THE POLICE FUND AND IT'S NOT IN THE LAW ENFORCEMENT ASSISTANT GRANT FUND. AND I WOULD ASK THAT SINCE THIS IS THE LAST MEETING OF THE YEAR, THAT THIS BE HAVE TWO READINGS ON MONDAY, AND APPROVED MONDAY NIGHT, PLEASE.

>> JIM, THE 348,000 FOR THE ADDITIONAL INCREASE, IS THIS MONEY THAT , FOR 2025, THEN, THAT WE STILL OWE THE SCHOOLS? HAS THAT BEEN PAID AND WE HAVE TO ADJUST THE BUDGET?

>> WE ARE FULLY PAID, I WENT AHEAD AND PAID THOSE. I NEED TO HAVE COUNCIL APPROVED THAT THAT PAYMENT WAS OKAY TO MAKE. IT'S BECAUSE OUR REVENUES HAVE INCREASED, BUT ALSO AS YOU GET PAST YEAR 11 IN THOSE AGREEMENTS, THE SCHOOLS GET MORE AND MORE EACH YEAR, FROM THOSE. AS YOU MIGHT REMEMBER, FOR THOSE WHO HAVE NOT ON COUNCIL AS LONG, WAY BACK WHEN WHEN WE STARTED G THE MONIES, IT WAS ORIGINALLY DIVIDED, THE CITY WOULD GET THEIR PORTION AND SCHOOL WOULD GET THERE PORTION.

WHEN DONNIE WAS HERE AS FINANCE DIRECTOR, HE DID AN AUDIT OF WHAT WAS BEING CALCULATED, AND HE CALCULATED THAT THE COUNTY WAS NOT DOING THAT CORRECTLY. SO HE ASKED THAT ALL THE MONEY COME TO THE CITY AND RETURN AROUND AND DO THE CALCULATION AND GIVE THE SCHOOLS WHAT THEY DESERVE. IT'S THE HUBRIS SCHOOLS AS WELL AS THE CTC. CTC GETS A SMALL AMOUNT, THEY DO GET A CERTAIN PORTION. IN MIAMI COUNTY IT'S STILL, WE GET OUR N AND MIAMI COUNTY SENDS THEIR PORTION.

>> MONTGOMERY COUNTY SUBMITS THOSE FUNDS TO US AND WE PAY THE SCHOOLS. MAYBE IF YOU DON'T HAVE IT YET, DO YOU KNOW APPROXIMATWHAT WE PAID IN REVENUE FOR 2025?

>> I DO NOT HAVE THAT BUT I CAN GET THAT FOR YOU. I KNOW EVERY COUPLE OF YEARS YOU AFOR A TOTAL OF ALL THE MONIES THAT HAVE BEEN SENT TO THE SCHOOLS OVER THE YEARS. WE CAN UPDATE

THAT. >> I THINK IT'S IMPORTANT THAT PEOPLE LISTENING OR WATCHING OR ANYBODY THAT WANTS TO KNOW, WHEN WE TALK ABOUT, SOME PEOPLE STILL SAY IT TAKES MONEY FROM THE SCHOOLS. WE'RE TO THE POINT NOW WHERE WE HAVE BEEN PAYING SCHOOLS AND AS YOU SAID, WE'RE BEYOND YEAR 11 WHERE THAT FORMULA FLIPS, AND THE SCHOOLS ARE RECEIVING THAT MONEY AS THOSE PROJECTS COME OUT OF YEAR 10. I THINK IT IS IMPORTANT TO KNOW THAT THE SCHOOLS NEED MONEY NOW, BUT 10 YEARS FROM NOW THE SCHOOLS ARE STILL GOING TO NEED MONEY. ALL THESE PROJECTS THAT PIECE TO THE SCHOOL BUDGET THAT PEOPLE NEED TO UNDERSTAND. BLOWS INTO THE SCHOOLS AND WE'RE PAYING THAT MONEY TO THEM. IF WE

CAN GET A TOTAL, >> BY MY RECOLLECTION IT'S VERY CLOSE TO $1 MILLION, IT MIGHT BE JUST A HAIR UNDER.

>> CLOSE TO $1 MILLION A YEAR THAT WE'RE PAYING THE SCHOOLS.

YOU JUST LOOKED. SO, WE'VE PAID 0,TO HEBER SCHOOLS IN 2025. THAT'S FANTASTIC. THAT'S THEY WOULDN'T HAVE GOTTEN, HAD WE NOT PUT THOSE IN PLACE, GENERATED THOSE PROJECTS, MAKING MONEY . THAT'0,000 1/2 DOLLARS THAT APPEARED OUT OF

NOWHERE. >> THANK YOU, MAYOR. IF WE PASS THIS MONDAY AS REQUESTED, WHEN WILL THE SCHOOLS GET THEIR CHECK? NEXT WEEK, BEFORE CHRISTMAS BREAK?

>> THEY'VE ALREADY RECEIVED R CHECK. THIS IS ASKING FORGIVENESS. AND PLEASE UPDATE THE BUDGET FOR WHAT WE'VE

ALREADY DONE. >> YOUR STAFF IS OUTSTANDING, THE WORK IS DONE BEFORE IT'S ASKED. THANK YOU.

>> THANK YOU. DOES ANYBODY HAVE ANY OTHER QUESTIONS OR COMMENTS

FOR JIM? >> SO, WAIVED THE SECOND READING ON THE MEETING, AND THEN PASS BECAUSE THAT'S GOING TO BE, ANY

[00:15:05]

[ Motorola Dispatch Consoles - Capital Lease]

AND CAPITAL RELEASE FOR THOSE. >> THAT WOULD BE MYSELF ALSO, AND WE GOT THE POLICE CHIEF HERE, AND IF YOU HAVE ANY QUESTIONS FOR HIM, OR DEBORAH, THEY CAN ANSWER THOSE. I WAS TASKED WITH QUICKLY GETTING SOME QUOTES FROM THE LOCAL BANK AND FINANCIAL INSTITUTIONS THAT I DEAL WITH REGULARLY. I WAS TOLD BY THE POLICE CHIEF THAT IF THEY ARE ABLE TO ORDER THESE FIVE NEW DISPATCH CONSOLES WHICH THEY KNEW THEY ALREADY NEEDED, IT WAS ALREADY IN THE BUDGET REQUEST FOR 2026, IF THEY ORDER THEM BY DECEMBER 19TH, AND THEY HAVE NOT ORDERED TH, THEN WE COULD RECEIVE A 10% DISCOUNT. THAT'S PRETTY SIGNIFICANT WHEN YOU LOOK AT THE TOTAL COST OF $581,313. THAT'S GETTING CLOSE TO $60,000 DISCOUNT BY ORDERING THEM EARLY. , I ASKED FOR QUOTES, I RECEIVED FOUR QUOTES BACK, I BELIEVE THOSE WERE IN IN YOUR PACKETS, AND THE BEST QUOTE WAS FROM HUNTINGTON. SO I WOULD RECOMMEND COUNCIL APPROVED THIS. I'VE GOT ONE OF OUR ATTORNEYS , ACTUALLY CREATED THE LEGISLATION THAT YOU HAVE BEFORE YOU. SO, VERY CONFIDENT THAT IT READS APPROPRIATELY. AND THE ANNUAL PAYMENTS WOULD BE $72,864 FOA PERIOD OF 10 YEARS.

>> THANKS, JIM. MY UNDERSTANDING IS THESE ARE END-OF-LIFE.

>> WE HAD TALKED ABOUT THIS FOR THE 2026 BUDGET, WE WERE GOING TO REPLACE THEM AN2027 THEY GO OUT OF LIFE. IT WAS GOING TO BE A NECESSARY COST, WE'RE TRYING TO REALIZE SOME SAVINGS AND IT'S ALREADY IN THE BUDGET.

>> I JUST WANT PTO KNOW THAT WE'RE NOT BUYING STUFF TO BUY IT, WE'VE REACHED THE LIFE CYCLE ON THESE ITEMS. IT GETS US DONE AHEAD OF TIME AND SAVE SOME MONEY, ANY QUESTIONS?

>> JUST OUT OF CURIOSITY, WHY IS THE FIRST PAYMENT NOT DUE UNTIL NEXT YEAR, DECEMBER OF NEXT YEAR?

>> TYPICALLY LEASE PA ARE DUE DECEMBER 1 OF EACH YEAR, AND SINCE THIS WILL NOT BE SETTLED UNTIL LIKELY NEXT WEEK, WE'RE ALREADY PAST DECEMBER ONE OF THIS YEATYPICALLY FIRST PAYMENT WOULD BE DUE IN DECEMBER THE FOLLOWING YEARIF I WERE TO BRING LEASES TO YOU THAT AROUND SPRING, APRIL, MAY, JUNE, I'LL HAVE THE FIRST PAYMENT DUE IN DECEMBER. THEY DON'T ALLOW US TO GO FURTHER THAN ONE YEAR SO WE'RE PUSHING IT TO THE MAXIMUM

ON THIS FIRST PAYMENT. >> DOES THAT ADD TO THE INTEREST, THE FACT THAT WE'RE WAITING A WHOLE YEAR TO START?

>> I WOULD SAY IT'S MORE INTEREST THAN IF WE WERE DOING THIS IN APRIL AND THE FIRST PAYMENT WAS DUE IN DECEMBER.

>> OKAY, THANK YOU. >> ANY OTHER QUESTIONS? ANY

[ 2026 City Budget]

>> NEXT UP IS ITEM 3D, WHICH IS THE 2026 CITY BUDGET.

>> I'LL START THAT, MAYOR, IF YOU DON'T MIND. AS LAST YEAR WE DID TY GOOD JOB OF PUTTING TOGETHER A POWERPOINT FOR YOU, SO WE CAN GIVE YOU A BIRDS EYE VIEW OFWHAT THE BUDGET ACTUALLY LOOKS LIKE. I'LL START, AND THEN ALEX AND JIM WILL BE THERE AND THEY CAN GETO THE MEAT OF WHAT WE'RE DOING. PER THE CHARTER, WE HAVE TO PRESENT THIS ANNUALLY, WE WERE TRYING TO DO THIS A LITTLE BIT EARLIER BUT I WILL SAY, JIM AND HIS STAFF AND ALEX, BECAUSE OF THE TRANSITION THIS YEAR, WITH TWO OF OUR VENDORS AND SOFTWARE THAT WE USE, THEY'VE WORKED TIRELESSLY TO GET THIS, NOW, SSI WILL COME ON BOARD FIRST QUARTER OF NEXT YEAR, WE'RE HOPING THAT THIS PROCESS HAPPENS FASTER NEXT YEAR AND WE'RE ABLE TO NOT BE IN DECEMBER, BRING THE BUDGET TO YOU. I THINK WE'RE FINALLY GETTING OVER SOME OF THE HICCUPS THAT WE HAD FROM THE CYBER ATTACK, AND NOW THE TRON WITH SOFTWARE, WHICH, THEY WEREN'T REALLY EXPECTING THAT, BUT LIKE I SAID, THE FINANCE TEAM I COULDN'T BE HAPPIER. ALEX AND JIM AND EVERYBODY, THEY'VE DONE A REALLY GOOD JOB OF PUTTING THIS TOGETHER. LIKE I SAID, I'LL GET OUT OF THE WAY AND LET THESE GUYS EXPLAIN WHAT'S GOING ON, BUT A REMINDER, THIS IS BASED ON THE 2025 CHARTS THAT YOU GUYS APPROVED IN OCTOBER IS HERE. WE HAVE GOT SOME ADDITIONAL THINGS THAT YOU WILL SEE HERE. WE'LL GET TO THAT AS WE GET TO THEM. THIS IS JUST, I'M NOT GOING TO READ THIS TO YOU, THIS IS PER THE CHARTER, THIS IS OUR BUDGET PRESENTED IN, LIKE I SAID, JIM REALLY DID THE LIONS SHARE OF THE WORK, ALEX, MYSELF,

[00:20:08]

A GOOD PRODUCT HERE FOR YOU. >> RELIEVED THAT IT'S OVER,

RIGHT? >> JIM IS VERY RELEASED, JIM IS

STARTING TO DEAL WITH US. >> MY WIFE IS VERY RELIEVED.

>> IT WAS HALLOWEEN. FOURTH OF JULY, ALL OF A SUDDEN IT'S

CHRISTMAS. >> SO, MAYOR, CITY COUNCIL, FIRST OF ALL TO ECHO THE CITY MANAGER'S COMMENTS, THANK YOU FOR YOURE AND CONFIDENCE IN FEBRUARY OF THIS YEAR.

TRANSITIONING TO NEW SOFTWARE THAT IS GOING TO MODERNIZE HOW WE DO BUSINESS, HOW NOT ONLY WE DO TIME SHEETS AND TIMEKEEPING'S, BUT HOW WE DO BUDGETS AND HOW THAT INTERFACE INTERACT WITH OUR COMMUNITY AND OUR TAXPAYERS. AS THE CITY MANAGER SAID AFTER COUNCIL APPROVED, IT WAS MADE CLEAR THAT WE ARE GOING TO BE UP AND RUNNING AND THE NEW SOFTWARE IN THIS YEAR'S BUDGET. IT WAS A LITTLE BIT DELAYED. AND OUR TIMEKEEPING SOFTWARE WENT LIVE IN AUGUST, WE HAD A TRANSITION PERIOD AND I'VE GOT TO APPLAUD THE STAFF, ALL THE EMPLOYEES, THEY HAD TO DO DOUBLE INPUT AS WE TESTED THE NEW SYSTEM COMPARED TO TCURRENT SYSTEM, AND WE PHASED OUT OH SL. AND COMPLETELY 100% LIVE WITH RIGHT STUFF. THE NEXT PIECE WAS THE BUDGETING PIECE. AS WELL AS THE TRANSPARENCY PIECE THAT WOULD BE GOING LIVE HERE SHORTLY. IT WILL BE GOING LIVE THIS MONTH. SO, JIM'S STAFF DID AN EXCELLENT JOB OF GETTING THAT DATA IN, WE WANTED TO CAPTURE MUCH HISTORICAL DATA INTO OUR BUDGETING SOFTWARE, SO THAT WE CAN ACTUALLY DO A LOT OF RESEARCH WHEN IT COMES TO TRENDS. AND LESS RELIANCE ON EXCEL SPREADSHEETS. WHICH WAS ESSENTIALLY LAST YEAR'S BUDGET, THAT WE'RE CURRENTLY OPERATING THIS YEAR. THAT STARTED IN SEPTEMBER, WE QUICKLY TURNED AROUND AND STAFF DID TRAINING AS WELL AS FINANCE STAFF, OUR DEPARTMENT HEADS AND DIVISION HEADS, DID SOME TRAINING IN THE NEW SYSTEM . WE STARTED INPUTTING BUDGETS IN OCTOBER OF THIS YEAR, FIRST PART OF NOVEMBER, YOUR MANAGEMENT TEAM, CITY MANAGER, THE ASSISTANT CITY MANAGERS AS WELL AS OUR FINANCE DIRECTOR, JIM, WE MET TO LOOK AT ALL THE PRIORITIES THAT WERE LAID OUT BY COUNCIL THROUGHOUT THE YEAR, THINGS THAT YOU HAVE EXPRESSED IN DIFFERENT MEETINGS, WANTING TO SEE IN NEXT YEAR'S BUDGET. WHETHER CAPITAL OR PROGRAM CHANGES. WE MADE SURE THAT THOSE PRIORITIES WERE IN THERE. AND AS THE CITY MANAGER SAID, LATER IN THE MONTH, WE WENT THROUGH THE WANTS OF ALL THE DEPARTMENT HEADS AND DIVISIONS AND FOCUSED ON THE NEEDS. SO THAT'S WHERE WE STARTED CUTTING IN, SHARPEN A PENCIL. AND HERE WE ARE TODAY. I WILL TELL YOU WITH NEXT YEAR'S PROCESS, WITH ALL THE INFORMATION THAT'S IN, AND STAFF CAN START PUTTING STUFF INTO THE SOFTWARE THROUGHOUT THE YEAR. THAT PROCESS IS GOING TO BE PRETTY EASY, QUICK, THERE ARE SOME NOTABLE THINGS IN THE BUDGET SOFTWARE THAT I WILL TELL YOU, I PERSONALLY LIKE AND I THINK MANAGEMENT, THERE'S SOME CHECKBOXES THAT STAFF WERE USING, FOR EXAMPLE IF IT WAS JUST A ONE TIME, CLICK A BOX, SO THAT WE KNOW FOR HALF $1 MILLION COST, THAT THIS WAS JUST A ONE TIME COST IN THIS BUDGET, IT WASN'T REOCCURRING THROUGHOUT THE YEARS. IT ALLOWS FOR COMMENTS, AND NOTES, WHICH WE RELIED ON, STAFF DID A GREAT JOB PUTTING THAT INFORMATION IN. WE RELIED ON A LOT OF THAT INFORMATION. SO, THAT WAS THE PROCESS THIS YEAR. JUST TO GO OVER SOME OF THE BUDGET BASICS,

>> ALEX, BEFORE YOU MOVE ON. HOW MUCH OF HISTORICAL INFORMATION ,

DO YOU HAVE IT ALL IN, NOW? >> SO, WE ASKED FOR 10 YEARS OF DATA , AND AS WE'RE TRANSITIONING TO SOFTWARE SOLUTIONS WE ALSO , COUNCIL APPROVED IT, WAS THE EXTRA FEES TO GET AS MUCH HISTORICAL DATA ON OUR SOFTWARE. MOVING FORWARD, WE GO LIVE WITH OUR FINANCIAL SOFTWARE SSI, IT'S A

[00:25:06]

EARLIER. >> THAT'S WONDERFUL, YOU'LL BE ABLE TO DO WHATEVER WITH THIS SOFTWARE. AND WE WON'T HAVE TO RELY ON DONNIE'S GENIUS ANY, WE CAN ACTUALLY DRAW FROM THE

COMPUTER. >> THAT EXCEL SPREADSHEET THAT YOU CREATED HAS A LOT OF DIFFERENT CELLS AND FORMULAS IN IT. AND IT WAS HARD GIVING THAT UP THIS YEAR, AND GOING WITH THE NEW SOFTWARE. BUT AS ALEX TALKS ABOUT, THE ONE THING WHEN WE GET TO THE END OF THE YEAR, I'M ALWAYS, DISAPPOINTED FOR STAFF.

UNTIL WE CLOSE OUR MONTH OF DECEMBER FINANCIALS, THEY CAN'T GET IN AND LOOK AT 2026 BUDGET. WE CAN GIVE THEM A COPY , THE COUNCIL WILL PASS ON MONDAY, HOPEFULLY, AND THEY CAN LOOK AT THAT, BUT THEY CAN'T START GIVING PURCHASE ORDERS AND DOING OTHER TRANSACTIONS UNTIL WE FINISH. THAT'S USUALLY NOT AROUND THE 15TH TO THE 20TH OF JANUARY. I FEEL BAD ABOUT THAT BUT WITH THE NEW SOFTWARE, IN 2027, WE'LL BE ABLE TO HAVE 26 OPEN AND 27 OPEN. IT'S GOING TO BE VERY NICE WITH THAT NEW SOFTWARE AND MOVE AWAY FROM THE ANTIQUATED VENDOR THAT WE HAVE NOW. SOMETHING TO LOOK FORWARD TO.

>> THE OLD SOFTWARE , JUST ERASE THE CELL.

>> THAT'S GOING TO BE MORE DIFFICULT.

>> TO CONTINUE ON AT SOME OF THE BUDGET BASICS, LIKE WE DISCUSSED LAST YEAR, THE FUNDS ARE BROKEN DOWN AND ENTERPRISE FUNDS, ASSOCIATED WITH WATER, SEWER, STORM WATER THAT WE HAVE RELATED TO CAPITAL DEBT SOURCES AND OTHER RESTRICTED FUNDS. THE PRIMARY PROGRAMS AND SERVICES, POLICE, FIRE, STREETS, PARK, GENERAL GOVERNMENT OPERATIONS. THERE ARE A COUPLE OTHER FUNDS WE'RE GOING TO TALK ABOUT, THE TED FUND, WHICH, WE DID SOME MODIFICATIONS EARLIER THIS YEAR AND COUNCIL APPROVED THOSE CHANGES. AND THEN THE OTHER FUND WE HAVE IS THE ARPA FUND, THE GOOD NEWS IS WE ARE FULLY UTILIZED AND WE CLOSE THAT OUT THIS YEAR. THIS WILL BE THE LAST YEAR WE TALK ABOUT ARPA FUNDS.

THE OVERALL 2026 BUDGET, SAME AS THE CURRENT BUDGET YEAR THAT WE'RE IN NOW, 2025, STRONG AND STABLE CONDITIONS, SUPPORTED BY THE PROPERTY TAX, AND INCOME TAX REVENUES. WE'VE ALSO SEEN THIS HIGHLIGHTED IN OUR SMP BOND PROCESS AS WELL. AND THIS IS ESSENTIALLY A QUOTE STRAIGHT FROM THEM, WHERE THEY EVALUATED THE CITY FINANCES. PROJECTED FUND GROWTH, WE ARE GOING TO SEE SOME GROWTH IN THE STATE HIGHWAY FUND AND THE WATER FUND, AND SCHEDULE FUND BALANCE REDUCTION IS THE GENERAL FUND, POLICE FUND, PARKS, AND SEWER . AS YOU KNOW THE GENERAL FUND IS THE ONLY FUND THAT CAN SUPPORT OTHER FUNDS AND WE DO SUPPORT OTHER FUNDS, MOST NOTABLY FIRE AND POLICE. PERSONNEL COSTS, EVERYTHING WAS ADJUSTED BASED ON THINGS , EXAMPLE, THE HEALTHCARE THAT CITY COUNCIL JUST APPROVED. WE HAVE SALARY HEALTHCARE BENEFITS, EMPLOYMENT TAXES ALL IN THE BUDGET. AND FOR

[00:30:02]

>> REAL QUICK, IF IT'S BILL CALLED A CATHETER, WHEN THAT PUBLISHED, I KNOW THEY ARE ALL PART OF THAT AND BUILT INTO THAT OVERALL LIABILITY, BUT, THAT'S NOT ANY PART OF THE BUDGET. EVEN THOUGH THE CAPPER SHOWS THOSE, THAT'S NOT OUR RESPONSE ABILITY, THAT'S PART OF THE SAFE PENSION SYSTEM. BUT NONE OF THAT TOUCHES OR AFFECTS OUR ACTUAL BUDGET, THAT'S JUST A CAPPER, OR ARE THOSE PENSION NUMBERS CALCULATED IN OUR

BUDGET? >> OUR PORTION, WHAT WE ARE RESPONSIBLE FOR. IT'S THE WHOLE PIECE, RIGHT? THE ENTIRE

PENSION? HOW THAT HAS WORKED? >> WE'VE ALWAYS FELT THAT'S VERY UNFAIR IN THE STATE OF OHIO, AND WE FOUGHT AND FOUGHT AND FOUGHT, AND THE, WHOSE COME HERE AS OUR MUNICIPAL ADVISER.

HE HAS FOUGHT AGAINST THAT AND HE GOES TO SEE SMP AND MOODY'S OFTEN. THROUGHOUT THE YEAR WITH DIFFERENT COMMUNITIES, AND THEY JUST ARE NOT LISTENING. SO, THEY CONSIDER THAT A TOTAL RESPONSIBILITY OF US, THE ONLY THING WE PUT INTO OUR BUDGET IS THE PENSION IT'S PAID, ON JUST THE SALARIES THAT ARE PAID IN

2026. >> OUR PORTION OF THE ANNUAL SALARY HAS NOTHING TO DO WITH HOW THE CAPPER'S REPORTED ON ALL THAT PENSION. I JUST WANT TO MAKE SURE.

>> IT WAS ALSO, A PRIORITY AT THE TREASURERS CONFERENCE THIS YEAR, IT GETS READDRESSED, THAT IS NOT A LOCAL JURISDICTION.

LIABILITY. THAT'S A STATE LIABILITY. OTHER STATES, UNFORTUNATELY, IT DOESN'T WORK LIKE THAT. THEY TAKE THAT INTO CONSIDERATION, THE MISTAKES THAT OPERATE LIKE US UNFORTUNATELY.

>> APPRECIATE THE CLARITY. >> CITY MANAGER MENTIONED SOME NEW POSITIONS THAT WERE PROPOSED BY DEPARTMENT AND DIVISION HEADS, WE DID BUDGET IN THE 2026 SEVERAL NEW POSITIONS, IN THE POLICE DIVISION OR RECOMMENDING THREE ADDITIONAL PATROL OFFICERS AND ONE ADDITIONAL DISPATCHER. PUBLIC WORKS, PARKS MAINTENANCE TECHNICIAN, MANAGEMENT AND PLANNING, WE ARE GOING TO UTILIZE AND HAVE BEEN EATING WITH LOCAL UNIVERSITIES , WHICH IS ALL THE UNIVERSITIES ESSENTIALLY SOUTHWEST OHIO UNIVERSITY. TO BE USED MORE, WE BUDGETED FOR TWO INTERNS NEXT YEAR. WE'RE LOOKING MORE AT GRADUATE-LEVEL INTERNS. AND IN THE FINAL WE ARE RECOMMENDING ONE ADDITIONAL ACCOUNTING POSITION. YOU'LL SEE THAT IN THE BUDGET.

>> EMPLOYEE NUMBERS, THIS IS BASED ON WHAT WAS APPROVED AND THE CHANGES MADE IN OCTOBER OF THIS YEAR. THESE ARE THE CURRENT NUMBERS, DOESN'T INCLUDE, THIS WILL CHANGE WE BRING ONCE THE BUDGET IS APPROVED AND WE BRING THE STAFFING MATRIX LAYS THE POSITIONS OUT FOR APPROVAL. RIGHT NOW BASED ON WHAT WAS APPROVED IN OCTOBER OF THIS YEAR, ABOUT 392 POSITIONS. FOR POLICE, FIRE, COMMUNICATION, PUBLIC WORKS, GENERAL. IN REGARDS TO THE PERSONNEL BUDGET THAT IS IN THE OVERALL BUDGET, ALL THE POSITIONS ARE FULLY FUNDED BASED ON WHAT WAS APPROVED BY CITY COUNCIL PLUS THE ADDITIONAL RECOMMENDED POSITIONS IN THE PREVIOUS SLIDE. WE ARE PROPOSING A INCREASE OF 5%, CURRENTLY IN CONTRACT NEGOTIATIONS. IT'S A LITTLE BIT OF AN UNKNOWN RIGHT NOW. IT WAS DECIDED BY MANAGEMENT, AND FINANCE DIRECTOR TO BE SAFE AT A 5% INCREASE. AND THEN OF COURSE, COUNCIL ALREADY APPROVED THE HEALTHCARE CHANGES , SO THAT WAS IN THERE. WHEN WE STARTED WE WERE AT A 10, SO WE MADE THOSE

[00:35:02]

THIS IS A BUSY SLIDE, OUT OF THE NEW SOFTWARE. THIS WOULD HAVE BEEN ME, MYSELF, JIM, JOHN, ERIN, IN AN EXCEL SPREADSHEET.

AS WE BUILD ON THE SYSTEM YOU'LL ALSO SEE THIS TRANSPARENCY PIECE GOES LIVE. AND THE TRANSPARENCY PIECE IS VERY INTERACTIVE, IF YOU DON'T LIKE PIE CHARTS, YOU CAN CHANGE IT. AND READ IT.

INTERESTING, WE TALKED ABOUT THIS LAST PRESENTATION WE PUT IT IN THIS YEAR'S, JIM DOES AN EXCELLENT JOB OF MAKING SURE WE'RE FULLY INVESTED STRETCHING THAT TAXPAYER DOLLAR BY BEING FULLY INVESTED. AND I THINK, JUST LOOKING AT THE CHART, HERE, HE'S DONE AN EXCELLENT JOB, AND HIGHLIGHT THAT. WE SEE A LITTLE BIT OF A DECREASE NEXT YEAR, IN THE 2026 BUDGET THAT IS DUE TO THE INTEREST RATES DROPPING. WE ANTICIPATE THE FEDS DOING TWO MORE DROPS, AT LEAST BY JUNE. IS WHAT WE'RE SEEING. SO, YOU'LL SEE THAT'S NOTED HERE. IN ADDITION TO THAT, ALL OF THESE PROCEEDS THAT WE'VE HAD IN WORK FROM NOTES FOR THIS BUILDING, THE CONSTRUCTION, THE CONSTRUCTION OF THE NEW CITY HALL AND PUBLIC WORKS FACILITY, I'VE BEEN INVESTING ALL THOSE DOLLARS , IT'S NOT JUST SITTING SOMEWHERE, IT'S EARNING BETWEEN 4 1/2% WHILE THEY'RE WORKING ON THE PROJECT. AS THOSE PROJECTS COME TO A CLOSE, HERE, THAT WILL BE LESS INCOME TO INVEST. SO THOSE NUMBERS WILL COME DOWN, ONE THING WITH THE KNOWN, I KEEP ABREAST OF THE ECONOMIC DEVELOPMENT MARKETS, AND SO I KNEW THAT THE FED WAS GOIN BE MOVING INTEREST RATES LOWER, I TRIED TO LOCK IN LONGER-TERM INTEREST RATES, I CAN GO AS FAR AS FIVE YEARS, AND WANTED TO MAKE SURE THAT A LOT OF THE INVESTMENTS WERE FOUR OR FIVE YEARS, SO THE DECLINE AS THE INTEREST RATES DROP, THE DECLINE WILL BE LESS, BECAUSE WE'RE CLOCKING IN AT 4% FOR THE NEXT FIVE YEARS. AS DAILY RATES MAY COME DOWN TO 2%, WE'LL STILL BE MAKING 4% ON THOSE LONG-TERM INVESTMENTS ON MONEY THAT IS NO NEEDED FOR READY CASH.

>> WHAT'S THE TERM OF THAT? IS THAT ARBITRAGE? WE CAN ONLY MAKE SO MUCH MONEY ON THOSE PROCEEDS FOR A CERTAIN PERIOD OF TIME?

>> A COUPLE TIMES THIS YEAR, WE'VE PAID BACK THREE OR $400 IN THAT INTEREST BECAUSE WE'VE MADE TOO MUCH, IF YOU'RE MAKING MORE THAN WHAT THE DEBT IS ON THE PROJECT, YOU HAVE TO PAY THE

DIFFERENCE. >> IS THAT THE CORREC?

>> CORRECT. >> SO, THIS NEXT CHART SHOWS THE INCOME TAX, JUST FOCUSING ON THE INCOME TAX REVENUES RECEIVED YOU'LL SEE THE BREAKDOWN, THE TOP LINES, THE OVERALL, AND WE HAVE IT BROKEN DOWN BETWEEN THE LOCAL STREET OPERATING STREET CAPITAL, GENERAL FUND. AND THE FIRE FUND. YOU CAN SEE WE'RE GOING IN THE RIGHT DIRECTION. ONE OF THE THINGS TO NOTE IN REGARDS TO THE INCOME TAX PROJECTIONS FOR 2026, THIS INCLUDES SOME OF THE ITEMS THAT WE DISCUSSED THROUGHOUT THE YEAR, NEW JOBS, AND GROWTH COMING TO THE COMMUNITY. AND WE HAD TWO MAJOR EMPLOYERS, ONE MOVING TO HUBER HEIGHTS. THOSE WERE TAKEN INTO CONSIDERATION AS ADDITIONAL INCOME TAX REVENUE.

AND OF COURSE ALL THE RESIDENTIAL GROWTH THAT WE'RE SEEING AS ADDITIONAL INCOME TAX REVENUE.

>> WE KNOW OUR MEDIUM INCOME HAS BEEN INCREASING, ARE THOSE PROJECTIONS INTO THAT, TOO? DO WE LOOK AT THAT OVER A LONGER

[00:40:04]

PERIOD OF TIME? >> THAT WE GET FROM THE U.S.

CENSUS, AND IT'S UPDATED EVERY FIVE YEARS. THAT WILL BE PART OF THE TRANSPARENCY PIECE. ONCE THAT DATA GOES LIVE, OUR SITE WILL AUTOMATICALLY GO LIVE SO THAT STAFF, COUNCIL, AND RESIDENTS WILL BE ABLE TO SEE THOSE TRENDS. IT BREAKS IT DOWN, ALL THE U.S. CENSUS DATA, AND USES OTHER SOURCES AS WELL. AND PUTS IT ON ONE PAGE, IT'S EASY TO READ.

>> I WOULD ADD, MAYOR, ON YOUR QUESTION ABOUT MEDIAN INCOME RISING, THERE WILL BE A GENERAL INCREASE DUE TO THAT, BUT ALSO REMEMBER THAT WE HAVE RECIPROCITY WITH OTHER COMMUNITIES. IF SOMEONE'S ANNUAL INCOME GOES FROM 80,000 TO 100,000 AND PAYING IT INTO DAYTON, WE'RE NOT SEEING ANY OF

THAT. OKAY. >> JUST ANOTHER BREAKDOWN OF THE PERCENTAGES BASED ON THE PREVIOUS, ONCE AGAIN, SOME PEOPLE LIKE LINEAR, SOME PEOPLE LIKE PIE CHARTS. BUT THAT'S THE PERCENTAGE BREAKDOWN OF HOW INCOME TAX IS DISTRIBUTED. TH IS AVAILABLE RESOURCES, THIS IS AN IMPORTANT ONE. THE BLACK LINE IS REVENUE, AND THE REDLINE 'S EXPENDITURES. ONE OF THE LINES THAT'S PROBABLY THE MOST IMPORTANT TO FOCUS ON IS THE ORANGE LINE AT THE TOP. THAT IS AVAILABLE RESOURCES. WE NEVER WANT TO BE ANYWHERE CLOSE TO THAT LINE OR ABOVE THAT LINE.

SO, YOU CAN SEE THAT SPACE BETWEEN, IF YOU LOOK AT THE BACK -- BLACK LINE, THOSE ARE CARRYOVER REVENUES THAT WE DO A GREAT JOB IN REGARDS TO BUDGETING EVERY YEAR, WHEN WE HAVE THAT CARRYOVER TO COVER PROJECTS THAT ARE KNOWN PROJECTS. IF WE GO BACK TO THE SLIDE WHERE WE PREDICTED SOME OF THE REDUCTION IN SOME OF THE FUNDS, THOSE FUNDS ARE USED IN THAT GAP TO COVER THOSE COSTS. SO, THERE'S THE OVERALL REVENUES , ESTIMATED FOR 2026. AND OUR CURRENT EXPENDITURES FOR ALL FUNDS IN RED, GIVES US A NET AMOUNT THROUGH 3.5 MILLION.

WE'RE NOT BUDGETING FOR THAT, WE'RE NOT SAYING WE'RE GOING TO SPEND 100%, BUT, WE DO HAVE A BALANCED BUDGET.

>> I REMEMBER WHEN THAT NUMBER WAS 115 MILLION. WHILE I'VE BEEN SITTING IN THIS CHAIR. WE'VE CERTAINLY GROWN OUR RESOURCES AND GROWN THE ASSETS OF THE CITY IN THE LAST EIGHT YEARS.

>> IN THE LAST TWO FISCAL YEARS, THE CURRENT ONE WE'RE IN, AND 2026, A LOT OF THE REVENUE INCREASES AND EXPENSES ARE THE NOTE ISSUES, SO THIS YEAR WE GO LONG-TERM DEBT, ESPECIALLY WITH THE INTEREST RATES DROPPING, AND THOSE DISCUSSIONS PROBABLY APRIL, WILL HAPPEN IN APRIL. JIM AND I WILL PROBABLY START

TALKING ABOUT IT. >> I CAN SEE HIM KICKING YOUR

CHAIR FROM BEHIND YOU. >> FEBRUARY ORCH. THAT WAS SIGNIFICANTLY REDUCED THE BUDGET FOR 27. IT'S NOT BECAUSE WE HAVE LESS RESOURCES IT'S BECAUSE WE'RE NOT ISSUING ALL THE NOTES, WE'LL GO LONG-TERM WITH THAT AND THE EXPENSE ON THE NOTES. THIS YEAR AND LAST YEAR WE'RE PAYING, SAY WE'VE GOT 70, $80 MILLION IN DEBT, WE ARE HAVING THAT COME IN AS REVENUE AND IT'S ALL DO. IT'S ALL DO, SO, IT'S INCREASING HER BUDGET ON THE REVENUE AND EXPENSE SIDE BY 70 OR $80 MILLION ON EACH OF THOSE YEARS. THAT'S WHY YOU'RE SEEING IT FOR 26, BUT IN 27, THE TOTAL BUDGET WILL BE PROBABLY MUCH, MUCH LOWER.

>> THIS LIGHT HERE HIGHLIGHTS BROAD AREAS OF CAPITAL PROJECTS AND SOME SMALLER ONES IN THERE. MOST OF THESE WE'VE TALKED ABOUT THROUGHOUT THE YEAR, WE STARTED WITH ENGINEERING AND NOW WE'RE IN THE CONSTRUCTION PHASE. FOR EXAMPLE, THE BIKE

[00:45:02]

SMALL CHUNKS OF THAT WORKING , MOST OF IT IS GOING TO BE ENGINEERING ASPECTS. THE EXPENSE DISTRIBUTION BREAKDOWN OF PERSONNEL, THE OVERALL BUDGETS 17% OPERATIONS IS 14%, CAPITALS 13 , JUST DISCUSS THE DEBT IN REGARDS, 47% ON THAT, AND THEN WHEN WE TALK ABOUT TRANSFERS ADVANCES, THIS IS, FOR EXAMPLE, WE ARE TAKING GENERAL FUND MONEY, AND PUTTING INTO ONE OF THE OTHER FUNDS, SO, IF IT'S AN ADVANCE, WE'RE GOING TO AT SOME POINT PAY IT BACK AND TRANSFER TRANSACTION. WE TALKED ABOUT THIS JUST A LITTLE BIT, WE'VE SEEN THIS A COUPLE TIMES THROUGHOUT A LITTLE BIT AT THE END OF 2024, AND AGAIN IN 2025, HUBER HEIGHTS IS AT A DOUBLE A MINUS WHICH IS GREAT. WE DID MAKE CHANGES HERE BASED ON COUNCIL, THAT POLICY, THAT WAS ALWAYS A NEGATIVE WITH THE SMP PROCESS. THEY WERE PLEASED TO

SEE US MOVING FORWARD WITH THAT. >> THAT'S THE SEPARATE

STABILIZATION FUND. >> THAT RESOLUTION ALLOWS US TO EXPAND IT FOR OTHER FUNDS, AS WE SEE FIT. YOU GAVE THE CITY MANAGER THE AUTHORIZATION TO GO AHEAD. THESE TRANSFERS IN REGARD TO THE DEBT POLICY WILL COME BACK , YOU NEED TO BE COMPLETED BY MARCH 31ST, SO ONCE THE CLOSE OF FISCAL YEAR WE'LL KNOW HOW MUCH WE NEED TO BE TRANSFERRING INTO THE BUDGET STABILIZATION. I LIKE TO POINT THIS OUT BECAUSE, THIS IS AN OUTSIDE GROUP THAT COMES IN AND REVIEWS OUR FINANCES AND OUR ABILITY TO PAY THAT. WHICH I THINK IS GREAT. IT PUTS US IN A GREAT POSITION WHEN WE TALK NEXT YEAR, FIRST QUARTER, ABOUT TAKING SOME OF THE NOTE PROCEEDS. SO, JUST TO WRAP A FEW THINGS UP, INCOME TAX REVENUES , PROJECTED AMOUNT OF YEAR-OVER-YEAR, THAT'S BEEN THE TREND. JIM HAS DONE AN EXCELLENT JOB WORKING WITH TWO SEPARATE COUNTY AUDITORS, OFFICES TO ENSURE THAT WE HAVE THE REVISED PROPERTY TAX DISTRIBUTION , THE BREAKDOWN THERE, WE DO ANTICIPATE AN INCREASE IN THE COUNTY BECAUSE OF THEIR RE-EVALUATION. JUST WENT THROUGH IN THE PAPER WITH MIAMI COWE'VE UPDATED ALL THE PAYMENT SCHEDULES, WE TALKED ABOUT EARLIER, ENSURING THAT WE HAVE ALL OF THE PAYMENTS AND SCHEDULES UP-TO-DATE. THIS INCLUDES GOING BACK AND RE-EVALUATING THE AUDIT THAT WE'VE DISCUSSED IN REGARD TO ALL OUR ECONOMIC INCENTIVES THAT WE HOPE TO HAVE COMPLETED BY THE END OF THE YEAR. OBVIOUSLY THE DELAYS IN THAT AUDIT HAVE BEEN WHEN WE FOUND SOMETHING WE CORRECTED AND BROUGHT IT TO COUNCIL TO MAKE THOSE ADJUSTMENTS. OR HAD MEETINGS WITH THE COUNTY AUDITOR TO MAKE THOSE CHANGES AND MAKE SURE WE ARE COLLECTING THOSE REVENUES. AND THEN WE'VE UPDATED AND LOOKED AT A LOT OF THE TRENDS AND THE SHARED REVENUE, THE HOMESTEAD AND THE OTHER COUNTY AND STATE REVENUE SOURCES. WE TALKED ABOUT THIS, THE 5%, NEGOTIATIONS, HEALTH INSURANCE AS YOU'RE AWARE, WE ARE FULLY FUNDED, AUTHORIZED POSITION THAT CITY COUNCIL HAS APPROVED. NOT ALL OF THEM ARE FILLED, BUT, WE

[00:50:01]

>> ARE WE THINKING TWO QUARTER POINT DROPS?

>> I THINK WE'RE GOING TO SEE TWO, THREE DIFFERENT SOURCES THAT I FOLLOW, SO WE'LL SEE AT LEAST TWO BEFORE JUNE. AND THERE IS SOME POLITICS BETWEEN THE FEDERAL CHAIR , WE DO ANTICIPATE THAT WITH THESE OTHER THAT ARE EVALUATING THE OVERALL ECONOMY AND OUR NATION. INVEST IN INFRA STRUCTURE, WE TALKED ABOUT THAT, PRIORITIES THAT COUNCIL HAS LAID IN REGARDS TO KEEPING OUR INFRASTRUCTURE UP-TO-DATE, BETWEEN OUR ROADS, OUR WATERLINES, OUR SEWER LINES, OUR PLANS, OUR FIRE STATIONS, AND 2026, ONCE WE MAKE THE FINAL MOVE THIS COUNCIL MOVES TO THE NEW FACILITY, WHERE WE WILL BE RENOVATING THIS SPACE AS THE MAYOR MENTIONED TO TAKE EMPLOYEES THAT ARE CURRENTLY LEASED SPACE INTO AN UP-TO-DATE , I DO WANT TO GIVE A SHOUT OUT TO THE FINANCE STAFF, THEY HAVE TO MOVE A COUPLE TIMES. THEY MOVED TO THE NEW OFFICES ALREADY, NEW USED OFFICES. AND THEN RENOVATING THE FIRST LEVEL TO RENOVATE THE SECOND LEVEL AND UPSTAIRS. A LOT OF MOVE, BUT NICE UPDATED, WE DO APPRECIATE THAT , COUNCIL SUPPORTED THAT, IN OUR WORK AREAS.

>> JIM, YOHAPPY WITH ALL THAT? >> I GET TO MOVE INTO JOHN'S OFFICE, THAT'S NOT TOD. I'M NOT LOOKING FORWARD TO ALL THE NOISE DURING THE CONSTRUCTION. HOPEFULLY WE'LL BE ABLE TO MANAGE THAT AND THEY'LL KEEP IT TO A MINIMUM.

WE HAVE ONE HANDICAPPED EMPLOYEE AND THEY'RE MAKING DEFINITE PLANS TO MAKE SURE THERE'S ACCESS DURING THE LOWER LEVEL.

>> THAT RECORDING STUDIO PHONE, STICK IT ON YOUR WALLS. AND

[00:55:01]

SOMETHING, >> LET'S JUST THROW IN NEW FINANCIAL SOFTWARE WHILE WE'RE GOING THROUGH NEXT YEAR. THIS

SHOULD BE INTERESTING. >> I GOT A QUESTION, NOT ABOUT THE BUDGET BUT THE UPGRADES THAT ARE HAPPENING HERE, ARE WE GOING TO DO SOME ENERGY EFFICIENT UPGRADES?

>> ONE OF THE THINGS IN THE PRESENTATION WAS IN REGARDS TO THE ADDITION BACK HERE, IT'S REALLY ALL RELATED TO UTILITIES, STORAGE AREA FOR OUR STAFF, BUT, WE ARE REDOING THE ENTIRE HVAC SYSTEM IN HERE TO A MORE EFFICIENT SYSTEM, IT'S EASY CONTROLLED, RIGHT NOW WE HAVE ZONES, IT'S VERY DIFFICULT TO COOL ONE SPACE, HEAT ANOTHER LOOKING AT ALL THOSE. THOSE ARE ALL INCLUDED IN THE UPDATES , SMART LIGHTING, THOSE ARE ALL

THINGS THAT WE RECOMMENDATION . >> GREAT, THANK YOU.

>> FINANCIAL HEALTH, WE TALKED ABOUT THIS, BUT, THEATH POLICY WE'RE DOING TO CONTINUE TO EVALUATE THAT, MAKE SURE THAT WE ARE PUTTING THE APPROPRIATE FUNDS INTO THE BUDGET STABILIZATION FUND. AND THEN AS WE MODERNIZE THE SOFTWARE UPGRADES AND EVERYTHING ELSE THAT YOU MENTIONED, WE CONTINUE TO EVALUATE THE FINANCIAL TOOLS, LOOKING AT REAL-TIME DATA AND THEN LOOKING TO THE FUTURE AS WELL. AND THEN, CONSTANTLY EVALUATING REVENUE STRATEGIES. OBVIOUSLY WITH THE NEW EMPLOYEE, UR ECONOMIC DEVELOPMENT, WE ARE FOCUSING ON ATTRACTING MORE AND MORE JOBS TO THE COMMUNITY, THAT BRINGS ADDITIONAL INCOME TAX REVENUE AND POTENTIALLY THEY LIVE HERE IN THE RESIDENTIAL PROPERTY TAX. SO WE'RE GOING TO CONTINUE TO DO THAT, CONTINUE TO BE ACTIVE. IN THE REGION AND AT THE STATE LEVEL. ATTRACTING JOBS TO THE CITY. AND THEN, CONSTANTLY EVALUATING OUR STRATEGIES, CONTINUING TO LOOK AT WHERE WE'VE BEEN, WHERE WE'RE AT TODAY AND WHERE WE'RE GOING TO BE. AND WITH THAT, ANY

QUESTIONS? >> I DON'T I HAVE ANY MORE QUESTIONS BUT I'LL MAKE A COMMENT FROM MY PERSPECTIVE. I COULDN'T FEEL BETTER ABOUT WHERE WE ARE. THIS BUDGET, AND LOOK AT OUR SENIOR MANAGEMENT TEAM , THE PEOPLE WHO ARE IN THIS ROOM. I THINK MY OVERALL HAPPINESS AND SATISFACTION AND POSITIVE FEELING THAT I HAVE ABOUT WHERE WE ARE AS A CITY, IT COULDN'T BE ANY BETTER THAN WHERE I, FROM MY PERSPECTIVE, WHERE I SAID. I THINK ALL OF THE HARD WORK THAT YOU'VE DONE TO HELP GET US TO WHERE WE'RE AT, AND I KNOW WE'RE ALL HERE WITH A LOT OF NEGATIVITY FROM SOME PEOPLE, BUT, A MAJORITY OF THE PEOPLE IN THIS CITY KNOW THE HARD WORK THAT HAPPENS, THEY KNOW WHAT GOES INTO IT, MOST PEOPLE ARE VERY PLEASED, AND IF THEY ARE PAYING ATTENND SEEING WHAT WE'RE SEEING, THERE IS NO WAY THAT WE CANNOT FEEL GOOD ABOUT WE ARE AS CITY. THAT IS THANK YOU TO EVERYONE WHO SHARES A SEAT UP HERE WITH ME, THANK YOU TO JOHN, ALEX, AARON, JIM, FOR THE WORK THAT YOU GUYS HAVE DONE. MY CONFIDENCE LEVEL COULDN'T BE ANY HITHAN THIS. THANK YOU. YES.

>> YES. I'D LIKE TO ECHO WHAT YOU SAID AND SITTING HERE THINKING, IN MY ALMOST 10 YEARS ON THIS COUNCIL, I'VE NEVER SEEN ANYTHING AS COMPREHENSIVE AND DETAILED AS THIS HAS BEEN, IT'S OUTSTANDING, AND I CAN'T HELP BUT COMPARE IT TO OTHER CITIES THAT AREN'T DEALING AT SUCH A LEVEL, THAT PROBABLY DON'T HAVE ANY IDEA OF WHERE THEY SIT. IN THEIR FINANCIAL SITUATION, AND SO I AM SO GRATEFUL FOR THE SKILLS, PROFESSIONALISM, AND THE HARD WORK THAT YOU GUYS HAVE BROUGHT TO THE CITY, TO JIM AND HIS STAFF. I KNOW THAT THEY'VE JUST WORKED THEIR BUTTS OFF. WE DO APPRECIATE IT, WE REALLY, REALLY

DO. >> MARK, ANY QUESTIONS?

[01:00:01]

>> YES, IF YOU GIVE ME FIVE MINUTES. ONE OF THE FIRST EVENINGS THAT I WAS A COUNCILMEMBER AFTER GETTING TED, WE TALKED ABOUT THE PROGRESS, WE HAD A PROGRESS UPDATE ON GRAND PIKE WIDENING, PHASE ONE. AND BOY HAVE WE COME A LONG WAY. AND IT'S NOT BEEN WITHOUT BUMPS AND HICCUPS. BUT, GOING ALONG WITH THE DEBT THAT YOU GUYS HAVE WENT OVER, THAT'S NOT SMALL, THAT'S HUGE. I'M NOT EVEN SPEAKING TO WHAT THE FEDS ARE GOING TO DO WITH THE INTEREST RATES. YOUR BOND RATING, AA, WOW. ALL THE STUFF WE'VE DONE, ALL THE MONEY WE'VE SPENT, AND WE HAVE A AA RATING. THAT'S A GRADE BEYOND A LOT OF OTHER COMMUNITIES. SO, EVERY COUNCILMEMBER ON THIS DAY IS HAS CONTRIBUTED TO WHERE HUBER HEIGHTS IS WHERE WE ARE AT TODAY AND THE TAXPAYERS ARE THE BENEFICIARY , AND I WANT TO THANK THE TAXPAYERS FOR ALWAYS SUPPORTING US. WE NEED POLICE AND FIRE INCOME TAX RENEWAL, NO QUESTION. IT'S BIG PERCENTAGES, AND IT'S BECAUSE PROMISES MADE, PROMISES KEPT. MAYOR, FOR THE LAST EIGHT YEARS, YOU HAVE WORKED YOUR BUTT OFF TO MAKE SURE WE DO THAT, AND THAT'S NO SMALL TASK. ONE OF THE BUSINESS UPGRADES BUT WE HAVE SEEN IN THIS COMMUNITY IS WITH OUR PEOPLE. NOT ONLY WITH OUR SENIOR STAFF THAT IS IN THE ROOM, BUT, THE OTHER, WHAT IS IT, 300 EMPLOYEES? MY GOODNESS GRACIOUS.

LOOK AT I.T. WE WERE VULNERABLE THERE, WE JUST DIDN'T KNOW HOW BAD UNTIL THE HITS. IT'S BETTER THAN IT'S EVER BEEN, WE CAN HONESTLY SAY THAT TO OUR 43,000 STOCKHOLDERS. OUR POOL, OUR SWIMMING POOL, I'VE BEEN THERE. IT LOOKS LIKE THE DAY WE BUILT IT. IT'S VERY WELL MAINTAINED. WE HAVE HUNDREDSHUNDREDS OF ACRES OF PARKS. LET'S JUST REFLECT ON OUR PARKS, I REMEMBER 20 YEARS AGO WE BARELY HAD A SWINGSET IN ONE. LOOK AT THE PARKS AND THE CONDITION THEY ARE TODAY. IT'S ABSOLUTELY UNBELIEVABLE. STARTING WITH THE TAXPAYERS, AND IT ENDED WITH STAFF SETTING POLICY AND THEN HANDED OVER TO STAFF WHO'S MADE THAT HAPPEN. LOOK AT OUR MUSIC CENTER. HONEST TO GOSH I SAID TO MY WIFE THIS YEAR, WE ATTENDED OUR FIRST CONCERT, THIS IS AS BEAUTIFUL AS IT WAS WHEN WE BUILT IT. SHE SAID I THINK IT'S PRETTIER. BECAUSE THE TREES ARE ALL MATURE AND THINGS. WE HIRED A PROFESSIONAL MANAGEMENT COMPANY, WE NEVER MENTIONED BUT THEY'RE THE SECRET TO OUR SUCCESS , RIGHT, JIM?

>> ABSOLUTELY. >> OUR SHOPPING CENTER, OUR CITY DECIDED TO TAKE THE BULL BY THE HORNS BASED ON YOUR LEADERSHIP.

AND WE GOT INTO THE SHOPPING CENTER BUSINESS AND I GUARANTEE A LOT OF PEOPLE THAT DRIVE UP AND DOWN GRAND PIKE ARE GRATEFUL AND THANK YOU FOR THAT, IT LOOKS BRAND-NEW. AND WE'RE RENTING THAT SPACE OUT, IT WILL BE RENTED 100%. SOON.

>> IT SHOULD BE 100% LEASED. >> FOR HIGHER DOLLAR PER SQUARE

FOOT THAN EVER BEFORE. >> WE'RE AT NORTHERN. WE HAVE

INCREASED 16.1% MARKET RATE. >> AND NOT ONLY ARE THE CITIZENS HAPPY WITH THAT, LOOK AT THE TENANTS. THEY'RE DOING BETTER BUSINESS. THE ONE COMMENT THAT WAS SAID MAYBE 10 YEARS AGO IS THAT WE HAD NEVER INCREASED THE NUMBER OF PERSONNEL IN THE STREET GARAGE. AND THAT'S NOT BEEN TOO LONG AGO, D NOT ONLY HAVE WE FOCUSED AND DONE MORE WORK THROUGH OUR STREETS DEPARTMENT, WE'VE GONE BEYOND CURB TO CURB, HAVE WE NOT? LOOK AT THE FACILITY WE'VE BUILT. HOW MANY MILLIONS OF DOLLARS WAS THAT? 16 MILLION. THAT TAKES VISION UP FOR A FORTUNE 500 COMPANY TO DO THAT. WE CLOSED OUR POOL THE FIRST YEAR IT WAS OPEN, WE HAD 90,000 KIDS THAT SHOWED UP THAT FIRST YEAR. IT

[01:05:01]

AND THEN THE UPGRADE TO THIS BUILDING. WE'RE GOING TO TAKE A BUILDING THAT'S 25 YEARS OLD, THIS ONE, THAT'S BEEN WELL MAINTAINED, AND REALLY DO A FACELIFT THAT'S STRUCTURALLY SOUND. UPGRADING THE INFRASTRUCTURE, I REMEMBER, ANITA, YOU WERE COUNCIL ELECT. AND WE WERE ABLE TO TALK ABOUT AND APPROVE, I FORGET WHAT THE NUMBER WAS, BUT PUTTING MONEY IN THE GROUND , LOOK AT THE INFRASTRUCTURE UPGRADES THAT WE'VE DONE ABOVE GROUND AND BELOW GROUND. THERE IS NO OTHER CITY INVESTING IN THEIR INFRASTRUCTURE AT THE PACE WE DO. IF YOU DON'T BELIEVE IT, JUST DRIVE AROUND AND THE STUFF YOU CAN'T SEE, WE HAVE THE RECEIPTS TO SHOW WE'VE SPENT IT.

WATER. IN 1995, WE TOOK OVER A PRIVATELY HELD WATER UTILITY, AND THE REASON WHY THREE YEARS EARLIER WE DID THAT, IS THEY WOULDN'T EXTEND THE BOUNDARIES PAST I-70. LOOK AT THAT. WE'RE GOING TO INTRODUCE EVERY DOCUMENT, WHEN IS THAT GOING TO BE MOUNTED ON THE WALL , WHEN DO WE HAVE OUR RIBBON CUTTING AT

THE NEW CENTER? >> DECEMBER 9TH.

>> YOU'RE GOING TO READ IT TO THE TAXPAYERS AND IT'S GOING TO BE A DOCUMENT THAT'S RS OLD. AND 'VE STAYED TRUE TO WHAT WAS RECOMMENDED TO US AT THAT TIME. 40 YEARS AGO, TO RICHARD F TRUMPER, HIS LAST LETTERS THAT HE SENT TO THE COUNCILMEMBERS ON HIS WAY OUT. SO, JEFF'S HAPPY, I'VE TALKED TO HIM AS HE SAID ON SUNDAY, BUT HE'S NOT AS HAPPY AS I AM. THIS IS UNBELIEVABLE TO HAVE WATCHED. GOD BLESSED ME TO BE ABLE TO DISSIPATE IN THIS, AND I HOPE I'VE DONE MORE RIGHT THAN

WRONG. THANKS. >> THANK YOU, MARK, THOSE ARE INCREDIBLE COMMENTS. IT'S BEEN NOTHING BUT A JOY TO BE WITH YOU AND EVERYBODY ELSE ON THIS COUNCIL. AS WE'VE SERVED TOGETHER, IT'S BEEN FANTASTIC AND I JUST CAN'T EXPRESS MY GRATITUDE FOR WHERE WE ARE, THAT HAPPINESS IS GENERATED BASED ON THE CONFIDENCE THAT I HAVE IN YOU GUYS. IF I DIDN'T HAVE THE CONFIDENCE THAT ALL THIS STUFF WAS REAL AND ACCURATE AND TRUE AND ALL THOSE THINGS, WE WOULD BE IN ARENT SITUATION.

>> AND YOU'VE BEEN THERE, WHEN YOU HAVEN'T BEEN ABLE TO TRUST.

>> THAT IS 100% TRUE. >> FRIENDS REMINDED ME, JUST TO EXPLAIN HOW HAPPY I AM, I'M HAPPY. THAT ALL COMES, TRULY, FROM CONFIDENCE IN OUR STAFF, NOT JUST THE SENIOR STAFF MEMBERS THAT WE HAVE, BUT THE EMPLOYEES OF THE CITY. GIVE US THE CONFIDENCE TO BE HAPPY WITH WHERE WE'RE AT. CAN'T THANK YOU

ENOUGH. ANY OTHER COMMENTS? NO? >> THANK YOU. DO YOU HAVE THE ABILITY, I THINK IT'S SLIDE FOUR. IF NOT, IT'S THE GENERAL STATEMENT REGARDING . AFTER THAT.

>> I KNOW WHICH ONE YOU'RE TALKING ABOUT. THERE IT IS.

IT'S THE ONE IN RBOLD PRINT. I THINK THIS IS A GREAT PLACE TO LEAVE THE DISCUSSION. BECAUSE AS ALEX SAID, THE FACT IS, THOSE AREN'T OUR WORDS UP THERE, THOSE WORDS COME FROM HOPE. I THINK THAT'S , A PRETTY IMPRESSIVE STATEMENT FOR ANYTHING TO BE ABLE TO MAKE AND TO HAVE THAT SAID ABOUT US, IS, AS YOU SAID, H APP Y, TOO. EXCELLENT JOB, FOLKS. EXCELLENT

[01:10:05]

>> I'VE BEEN FORTUNATE TO BE ON THE POSITION I'M IN, BRINGING ME INTO THE CITY AS A CITY MANAGER, I COULD NOT DO WITHOUT THE END OF THAT STATEMENT, I APPRECIATE IT.

>> YOU GET APPOINTED AND EVERYTHING TURNS AROUND. SO,

>> I'M . >> THERE'S SOMETHING TO BE SAID FOR THAT, IT'S ALL ABOUT , OK. EVERYBODY WOULD DO IT. AND ALL OF YOU GUYS ARE LEADERS IN THE CITY, THE DEPARTMENTS. AND THERE IS SOMETHING TO BE SAID FOR COHESION, FOR TRUST. WHEN YOU'RE LOOKING FOR ANY. AND, HOW MANY TIMES , YOU GUYS WEREN'T HERE YET, HOW MANY TIMES AS A COUNCIL TO BE HERE WE CAN'T HIRE ANYBODY? WE'VE HAD THIS POSTING ON THE INTERNET, IN ALL THE DIFFERENT GOVERNMENT PLACES, AND WE CAN'T HIRE ODY, WE CAN'T GET ANYBODY. AND I DON'T CARE , I WILL JUST SAY IT, THAT WAS BECAUSE OF SOME LEADERSHIP WE HAD IN THE OFFICES UPSTAIRS.

THE LEADERSHIP IN THE OFFICES UPSTAIRS CHANGED, AND IT BROUGHT ON THESE TWO GENTLEMEN, AND WITH THAT, THE OVERALL ATTITUDE AND MOMENTUM, EVERYTHING ABOUT THE CITY HAS CHANGED. EVERYTHING ABOUT WHAT WE'RE DOING HAS CHANGED FOR THE BETTER, IN WAYS WE CAN'T EVEN DESCRIBE. AND I'M APPRECIATIVE. WITH THE EXCEPTION . NO, HE KNOWS I'M KIDDING. BUT IT'S SUCH A GREAT PLACE TO BE, SUCH A FANTASTIC ORGANIZATION TO BE PART OF.

COULDN'T BE HAPPIER. >> I'M VERY HAPPY WITH THE CULTURAL CHANGE INITIATIVE AS THE MAYOR EXPLAINED. CULTURAL SHIFT THAT EVERYTHING IS RUNNING SMOOTH, AND THERE'S A CONCERN, IT'S ADDRESSED. MANAGED, AND EXECUTED. IN THE WAYS YOU

EXPRESSED. >> HOPEFULLY YOU GUYS REALLY UNDERSTAND OUR GRATITUDE FOR THE WORK THAT YOU DO. WE KNOW IT ISN'T EASY, I KNOW IT ISN'T EASY, I KNOW YOU SOMETIMES SEE SOMETHING ON FACEBOOK AND THE MAYOR IS GOING TO BE CALLING ME.

I GET IT. I KNOW IT'S NOT EASY. BUT I CAN'T EXPRESS MY

GRATITUDE. JIM? >> I JUST WANTED TO TAG ONTO THOSE REMARKS THAT AS THE LONGEST TERM PERSON IN THE ROOM OUTSIDE OF MARK, IT HAS BEEN A BLESSING TO HAVE THE ADDITION OF JOHN RUSSELL AND AARON AND ALEX . I CAN'T TELL YOU WHAT IT'S MEANT TO ME, IT'S MADE MY JOB EASIER, EVEN THOUGH COUNCIL HAS MADE THIS CHALLENGING, WITH ALL OF THE KEEPING UP WITH EVERYTHING THAT WE'RE DOING IN TOWN, BUT, I AM JUST VERY APPRECIATIVE OF OUR MANAGEMENT TEAM, AND ALEX HAS BEEN, OBVIOUSLY, AS MY DIRECT SUPERVISOR, HAS BEEN FANTASTIC TO WORK WITH, AND THE WHOLE TEAM HAS BEEN VERY POSITIVE ORIENTED, THAT IT WAS , EVERYTHING'S JUST BEEN WELL THOUGHT OUT, AND I CAN'T SAY ENOUGH GOOD THINGS. BUT I DO NEED TO ADD ONE THING, AND ALEX, DON'T GET MAD AT ME ABOUT THIS.

>> IS THIS EVALUATION TIME? >> WE HAVE BEEN TWEAKING THE BUDGET UP TO THE LAST FOUR HOURS AGO. AND, I JUST REALIZED SOMETHING AS WE WERE GOING THROUGH THE PRESENTATION TONIGHT. NOW, YOU ONLY APPROVED THE EXPENSES, BUT THERE WAS $2 MILLION OF REVENUE THAT WAS NOT INCLUDED IN THAT BUDGET PRESENTATION IN THE SEWER CAPITAL FUND. WE'RE DOING A LIFT STATION, HE AND I WERE TALKING THIS AFTERNOON, WE COULD NOT FIGURE OUT WHY THAT FUND WAS NEGATIVE. AND I JUST FIGURED IT OUT, AS WE WERE GOING THROUGH THE SLIDES, AND I THOUGHT, WE DIDN'T PUT THE NOTE PROCEEDS IN THERE FOR $2 MILLION FOR THAT LIFT STATION. IF YOU DON'T MIND, ON OUR BOOKS, YOU DON'T APPROVE THE REVENUES BUT WE TELL YOU WHAT THE REVENUES ARE AND I PUT

[01:15:01]

>> THAT'S FINE WITH ME. >> I'M GOING TO ASSUME THERE ARE NO ISSUES WITH THAT. SO IT'LL JUST BE UPDATED ON THE ACTUAL NUMBERS FOR THE MEETING. ALL RIGHT. YES.

>> I WANT TO SAY THANK YOU TO THE THREE OF YOU, BECAUSE THE PAST, I DON'T KNOW, THREE YEARS PRIOR TO YOU GUYS COMING ON, I WOULD HAVE A CITIZEN UPSET, OR NEED SOMETHING DONE, AND I COULD GO DAYS WITHOUT GETTING A PHONE CALL BACK. ALEX, WHEN HE'S BEEN IN CHARGE, AND JOHN, I CALLED, YOU GUYS MIGHT BE IN A MEETING, I GET THAT PHONE CALL AND WE GET THE CITIZENS ISSUES ADDRESSED QUICKLY. AND I APPRECIATE THAT SO, SO MUCH. WHEN YOU WERE GONE I THINK IT WAS OVER FOURTH OF JULY, I'M NEVER GOING TO REACH ALEX, HE'S GOING TO BE BUSY, IT'S FOURTH OF JULY. AND PICKED UP THE PHONE, GET WORKING ON IT. I JUST APPRECIATE HOW RESPONSIVE YOU ARE TO CITIZENS CONCERNS OUT THERE. I REALLY APPRECIATE IT.

>> THANKS. THAT'S WHY WE'RE ALL HERE, ULTIMATELY. THAT'S WHY WE'RE HERE. ANYONE ELSE? OKAY. SO, WE WILL THEN SEE THE BUDGET AT THE MEETING FOR APPROVAL , ANY OBJECTIONS? OKAY, NEXT UP IS

[ Bethel Township - Annexation Agreement]

>> WE'VE TALKED ABOUT THIS IN THE PAST, THIS IS A RESOLUTION THAT AUTHORIZES EXECUTION OF THAT ANNEXATION AGREEMENT WITH BETHEL TOWNSHIP, THIS AGREEMENT DOES A NUMBER OF THINGS. IN EXCHANFOR THE AGREEMENT WILL REMOVE THE EXISTING OVER THE RECENTLY ANNEXED PROPERTY, WE WILL PETITION MIAMI COUNTY TO CONFORM BOUNDARIES OF THAT RECENTLY ANNEXED PROPERTY, BETHEL TOWNSHIP WILL AGREE TO WAIVE ALL COMPENSATION PAYMENTS RELATED TO THE CONFORMED PROPERTY, AND THEN WE WILL AGREE THAT WE WILL NOT FACILITATE THE ANNEXATION OF ANY PROPERTIES NORTH OF 40, AND EAST OF 201 FOR THE NEXT 20 YEARS.

>> THANK YOU, AARON. ANYBODY HAVE ANY QUESTIONS? OKAY, ANY OBJECTIONS TO MOVING THIS? QUESTION?

>> I HAVE A COUPLE. WHAT IMPACT DOES IT CURRENTLY HAVE, OR IT POTENTIALLY HAVE ON THAT ANNEXED PROPERTY?

>> ON THE RESIDENTIAL SIDE, NOT A LOT. IT WOULD COMPLICATE ITEMS WITH, POTENTIALLY COMPLICATE ITEMS, IF THERE WERE EVER COMMERCIAL DEVELOPMENT IN THAT AREA, IT WOULD BE CAPTURED BY THAT, WHAT IT REALLY DOES IS IT CLEANS UP THE INCENTIVE, WE'RE LAYERING A CRA AND THE TIF ADDED ONTO THEIR JUST COMPLICATES THE INCENTIVE STACK, SO TO SPEAK. IT'S MY UNDERSTANDING THAT THAT TIF WAS PUT ON THERE TO BEGIN WITH TO THWART ANY ANNEXATIONS IN THE FUTURE, SO IT JUST, IT MAKES IT CLEAN FOR EVERYBODY, AND ALLOWS US TO PROCEED WITH THE PLANS. IT IS NOT A RESIDENTIAL INCENTIVE TIF, IT'S A STANDARD COMMERCIAL TIF. SINCE THIS IS RESIDENTIAL PROPERTY, IT JUST COMPLETES ITSELF.

>> SO, ITEM THREE, ONE OF THE COMPENSATION PAYMENTS RELATED TO

THAT THAT WE'RE TALKING ABOUT. >> IF WE DON'T HAVE AN ANNEXATION AGREEMENT , STATE LAW LAYS OUT A SERIES OF TIERED PAYMENTS THAT WE WOULD NEED TO MAKE, BASICALLY TO COMPENSATE THE TOWNSHIP, AS WE CAN FORM THE BOUNDARIES WITHOUT AN ANNEXATION AGREEMENT, THE COMPENSATION AGREEMENT WOULD RESULT IN THE CITY PAYING, RIGHT NOW, ASSUMING THAT THE LEGISLATURE DOESN'T DO ANYTHING WITH PROPERTY TAXES, RIGHT AROUND SIX TO $700,000 WOULD BE OWED BY US TO THE TOWNSHIP. THIS , AN AGREEMENT FOR IS NOT FACILITATING THE ANNEXATION, YEAH, BETHEL TOWNSHIP WOULD WAIVE THOSE COMPENSATION PAYMENTS. ALSO CONFORMING THE BOUNDARIES HELPS THEM, THAT'S THE NEXT ITEM. IT DOES PROVIDE CLARITY ABOUT WHO IS RESPONSIBLE FOR THE STREETS,

THINGS OF THAT NATURE. >> EXCELLENT, THANK YOU, MAYOR.

>> THANK YOU, DON. >> THANK YOU. HE MENTIONED SOMETHING HERE, UNDER THE BACKGROUND, THE CITY AGREES NOT TO FACILITATE THE ANNEXATION . YOU MENTIONED 201 IN THAT

[01:20:05]

WHAT THAT MEANS? >> THERE REALLY ISN'T ANYTHING TO ANNEX EAST OF 201, IF YOU THINK ABOUT, IF THERE WERE PROPERTY OWNERS WHO WANTED TO ANNEX INTO THE CITY, IT'S REALLY JUST THE PROPERTY SOUTH OF 40 AND WEST OF 201, EAST OF 201 IS BY AND LARGE METROPARKS. SO THERE'S, THERE'S NO INTEREST OR REASON FOR THEM TO ANNEX INTO THE CITY. THE HARD BOUNDARIES ARE 201 40 AND THAT OUR WESTERN BOUNDARY.

>> THANKS, FRED, ANYTHING ELSE? OBJECTION TO MOVING THIS ON

[ Bethel Township - Conformance Of Boundaries]

CONFORMANCE OF BOUNDARIES. >> RELATED, ASSUMING THE ANNEXATION AGREEMENT IS PASSED, WE WOULD THEN PETITION MIAMI COUNTY TO ADJUST BETHEL TOWNSHIP'S BOUNTIES WHICH TAKES THE TOWNSHIP OUT FROM UNDER THE RECENTLY ANNEXED PROPERTIES.

>> AND THIOMETHING THAT BETHEL WANTS THIS.

>> YES. >> WE'RE DOING THIS BECAUSE THEY HAVE ASKED US TO DO THIS. ANY OTHER QUESTIONS OR COMMENTS?

>> ONLY IF THERE IS AN ANTICIPATED TIMELINE ON ALL

THIS. >> I THINK AS SOON AS POSSIBLE.

THAT'S WHY WE'RE PUTTING IT ON THE AGENDA TODAY. ASSUMING THIS PASSES ON MONDAY, IT WOULD BE IN BETHEL TOWNSHIP TO PASS AND EXECUTE THE ANNEXATION AGREEMENT, AND WE WOULD FILE A PETITION LARGELY THEREAFTER. IT TAKES FOR THAT TO HAPPEN ? ME

>> NOT REALLY, IT WOULD TAKE AN ACT OF MIAMI COUNTY COMMISSIONERS. 30 DAYS, GIVE OR TAKE. BUT, THE SOONER THE BETTER , AS CARRIAGE TRAILS BEGINS TO SELL PROPERTIES, IT MAKES IT SIER WHEN WORKING WITH 10 PARCELS, RATHER THAN 130.

>> THANK YOU. >> THANKS, ANY OTHER QUESTIONS?

[ Charlesgate Road Extension - Donation Agreement]

TO, ESPECIALLY PUBLIC SERVICES. >> YEAH, THIS LEGISLATION AUTHORIZES US TO EXECUTE A DONATION AGREEMENT FOR JUST HALF AN ACRE OF LAND ALONG CHARLESGATE ROAD. IN EXCHANGE FOR THAT DONATION, WE WILL EXTEND WATER SERVICE AND SANITARY SERVICE TO THE EXISTING SINGLE-FAMILY HOME THAT MAKES UP THE BALAOF THAT PROPERTY. SO, FOR US, IT'S PRETTY MUCH A WASH AS FAR AS CROSS BETWEEN IF WE WERE GOING TO APPROPRIATE THIS PROPERTY, WE ALSO AGREED TO WORK COOPERATIVELY IN THE FUTURE, IF WE WERE TO WANT TO EXTEND TO THE NORTH AS WELL. ONE OF THE REASONS THAT THIS HAS TAKEN A WHILE IS THAT THE PROPERTY OWNER OWNS THE EL TORO RESTAURANTS, HE SPENDS TIME IN MEXICO, AND HE DOES HAVE PLANS TO EVENTUALLY SUBDIVIDE SOME OF THE PROPERTY TO WORK WITH HIM IN THE FUTURE AS WELL. HE'S BEEN A GREAT PARTNER TO WORK WITH, WE ARE DESIGNING THE ROAD RIGHT NOW AS WE SPEAK, THE AGREEMENT STATES THAT WE'LL GET STARTED WITHIN 90 DAYS , EXECUTION, WE'D LIKE TO CLOSE BY THE END OF THE YEAR. AND WE'RE WORKING TOWARD THAT.

>> THAT'S GOING TO BE , THAT'S A LONG TIME COMING TO BE ABLE TO CONNECT CHARLESGATE, IT'S GOING TO HELP A LOT. IS THAT ONE OF THE REASONS U'RE HERE TONIGHT?

>> ABSOLUTELY. >> I KNOW IT'S GOING TO MAKE PEOPLE HAPPY, BUT AGAIN, YOU THINK OF THE POLICE SERVICES, THE CALL COMES, THE EASE OF GETTING BACK AND FORTH IN THE GATES, THOSE NEIGHBORHOODS BY HAVING CHARLESGATE ACTUALLY CONNECT E WAY THROUGH IS GOING TO BE A BIG DEAL.

>> SO WILL IT BE A GATE STREET OR A DEER STREET? BIG DECISIONS.

IT WILL, IT'S GOING TO LINK THE GATES WITH THE DEARS.

>> CHARLESGATE, CHARLESGATE. KNOW,

>> AND THE OTHER QUESTIONS OR COMMENTS?

>> ITEM 11, . KNOW, WHATEVER THE 90 DAY THING IS. IS THE 90 DAYS,

[01:25:14]

BEFORE WE BEGIN TO EXTEND? >> IT'S REALLY 90 DAYS FOR US TO BEGIN PLANNING, SO, THEY WANTED US TO MAKE SURE THAT WE WERE WORKING IN A PARTNERSHIP TOGETHER, SO THAT WE DIDN'T JUST DRAG OUR FEET ON THE WATERLINE. REALITY IS, WE PUBLICLY COULD WAIT UNTIL MARCH, WHEN THE GROUND THAWS. BUT WE WILL START THAT PROCESS GOING OUT TO BID AND ALL OF THAT.

>> I KNOW CLOSING IS AND OF THE MONTH, AND THEN, IT'S GOING TO

BE PRETTY COLD FOR A WHILE. >> PART OF THIS IS JUST TO MAKE SURE THERE'S A GOOD FAITH EFFORT ON OUR PART TO GET IT DONE IN A

TIMELY MANNER. >> I KNOW SO -- NOTICE YOU ALSO HAD IN THERE, IN GETTING RID OF THEIR SEPTIC AND THE REST OF

THAT, TOO. >> IT WILL BE LIKELY SEALED ON THIS SITE. THAT DONE IN A MANNER THAT IS APPROPRIATE.

>> JUST A FINAL COMMENT I WOULD LIKE TO SAY THANK YOU, AARON. I DON'T KNOW WHEN IT WAS THAT WE FIRST BROACHED THE SUBJECT, BUT IN TERMS OF CITY TIME, OR GOVERNMENT TIME, IT HASN'T BEEN ALL THAT LONG, YOU'VE DONE AN OUTSTANDING JOB TAKING CARE OF

THIS AND MAKING IT HAPPEN. >> THANK YOU. ANYTHING ELSE?

[ Cybersecurity Program/Mandates]

>> MAYOR, COUNCIL. >> GOOD TO SEE YOU.

>> EARLIER THIS YEAR THE STATE LEGISLATURE PASSED AND THE GOVERNMENT SIGNED HOUSE BILL 96, WHICH MANDATES EVERY LOCAL GOVERNMENT ENTITY ESTABLISHED A WRITTEN INFORMATION SECURITY POLICY . SO WHAT WE'VE DONE IS WE'VE WRITTEN THE POLICY, AND THERE'S LEGISLATION THERE FOR YOU TO ADOPT IT, THIS POLICY WAS WRITTEN WITH THE COOPERATION OF OUR CYBERSECURITY TEAM, REVIEWED BY THE MANAGEMENT TEAM AND DIRECTOR, DRAFTED TO

LEGISLATION. >> THANK YOU, ANY QUESTIONS? WE'VE ALL HAD AN OPPORTUNITY TO SEE IT AND REVIEW IT?

>> IS THERE, IS THERE SOMEONE AT THE STATE LEVEL THAT WE RAN THIS BY, OR NEED TO RUN IT BY, TO SEE?

>> BJECT TO AUDIT, BASED ON THESE POLICIES, THE WORD ON THE STREET IN MY CIRCLES IS THAT NOBODY KNOWS WHO'S LOOKING AT

THESE POLICIES. >> OKAY, THANK YOU.

>> THAT NEXT AUDIT, THAT WAS THE FIRST THING THE STATE AUDITOR, ONE OF THE THINGS THEY HAD TO CHECK TO MAKE SURE.

>> IT'S THERE. >> IT LOOKS LIKE THE CONFERENCES THAT I'VE ATTENDED AT THE STATE AUDITOR'S OFFICE IS THAT THEY E AND MAKING SURE IT'S BEEN APPROVED BY THE LEGISLATIVE

BODY. >> OKAY, THANK YOU.

[ Gas Station Moratorium]

>> ANY OTHER QUESTIONS? NEXT WE'LL MOVE ON TO ITEM 3I, THE GAS STATION MORATORIUM. I ADDED THIS TO THE AGENDA FOR TONIGHT, BECAUSE I THINK WE HAVE, AS WE LOOK AROUND THE CITY AND WE START HEARING, I SAY START HEARING, HEARING FOR A WHILE ABOUT THE NUMBER OF GAS STATIONS. NOW SEEMS LIKE AS GOOD A TIME AS ANY AND THINK ABOUT THE PLACES THAT WE HAVE, CASEY'S, BUCKYS, WE KNOW THAT THE COMPETITION HAS DONE SOME THINGS FOR SOME OF THE OTHER GAS FACILITIES THAT ARE IN THE COMMUNITY, LOOKING TO UPGRADE THEIR PLACES TO MAKE THEM BETTER AND MORE APPROPRIATE, SO COMPETITION IS GOOD. THAT'S GOING TO HELN UP SOME OF THE OTHER PLACES THAT WE HAVE.

BUT IT SEEMS LIKE, NOW I WOULD SAY, AND I WOULD AGREE THAT WE'RE FULL. I DON'T KNOW THAT THERE IS A NEED FOR ANYTHING

[01:30:05]

SO, THAT'S THE REASON THIS EVENING. I'LL LET YOK TO

IT A LITTLE BIT, I GUESS. >> SO, JORDAN, TO DRAFT A ONE-YEAR MORATORIUM ON THE ACCEPTANCE PROCESSING ARE APPLICATIONS FOR FILLING STATIONS, WE ALSO ADDED MO VEHICLE WASHING FACILITIES IN THAT MORATORIUM. THIS MORATORIUM WOULD DOVETAIL NICELY ON THE CODE REWRITE PROCESS THAT WE'RE GOING TO BE UNDERTAKING SHORTLY, SO IT WILL ALLOW US TO TUNEUP OUR ZONING CODE TO MAKE SURE WE ARE LOCATING THESE FACILITIES IN THE APPROPRIATE MANNER. IF JORDAN WANTS TO TALK ABOUT THE SPECIFICS OF THE MORATORIUM, BUT, WE REVIEWED IT, I THINK IT'S MORE THAN ADEQUATE TO DISCUSSIONS THAT HAVE TAKEN PLACE CURRENTLY, AND ALSO A COUPLE YEARS AGO THERE WERE

DISCUSSIONS OF MORATORIUM. >> WE NEEDED A BRIEF REVIEW AND THIS HAS BEEN DONE IN JURISDICTIONS AROUND THE DAYTON AREA. PRETTY CONSISTENT WITH HEY HAVE DONE, IN THE

LEGISLATION ITSELF. >> THANK YOU, ANY QUE?

>> SO, IF ONE OF THOSE GAS STATIONS WENT OUT OF BUSINESS, WOULD IT STILL BE ALLOWABLE FOR ANOTHER ONE TO COME IN IN ITS ' INCREASING THE NUMBER OF GAS STATIONS IN THE CITY?

>> I THINK THAT IF WE HAD AN EXISTING GASTION THAT JUST WENT OUT OF BUSINESS, AND WERE UPGRADING THE EXISTING FACILITIES , WE COULD ALLOW THAT TO OCCUR BECAUSE IT'S T CHANGING USE, IT'S NOT CHANGING THE BASIC DEVELOPMENT AN. THEY WERE JUST UPGRADING THE FACILITIES, ADDING ADDITIONAL SIGNAGE OR CHANGING THE BRANDING, THERE REALLY IS NO CHANGE OF USE , NO ADDITION OR SUBTRACTION. HOWEVER, IF THEY WERE WANTING TO ENLARGE IT, OR IT FELL INTO THE CATEGORY WHERE DEVELOPMENT PLAN, WE WOULD EITHER PUT THAT ON PAUSE, OR COME FORWARD TO YOU WITH IALLY A WAIVER OF THE MORATORIUM FOR THAT PARTICULAR PROPERTY TO APPROPRIATELY MOVE FORWARD. I DON'T THINK WE WOULD WANT TO GET IN THE WAY OF A GOOD IDEA. SO, WE WOULD WORK WITH COUNCIL TO ADEQUATELY ADDRESS

THAT. >> THANK YOU.

>> ANITA? >> THANK YOU, I ASKED FOR THIS TWO YEARS AGO, I BELIEVE. I APPRECIATE THIS. AT THAT POINT, WE WERE OVER THE NUMBER OF RESIDENTS, HOW MANY GAS PUMPS WE HAD IN THE AREA. THE JUSTIFICATION, WE WERE ON 70.

WITH EVERYTHING WE GOT, I AM SO HAPPY TO SEE THIS.

>> AND I THINK OVERALL, I KNOW A LOT OF PEOPLE TALK ABOUT THE NUMBER OF GAS STATIONS, AND THAT'S WHY WE PUT IT ON THE AGENDA FOR TONIGHT, WHEN YOU THINK ABOUT THE DISCUSSION THAT JOHN AND I HAD, BECAUSE OF OUR LOCATION OFF OF ONE OF THE LARGEST EAST-WEST INTERSTATES IN THE COUNTRY, IT WOULD BE INTERESTING TO SEE THE TYPE OF DATA THAT WOULD SHOW HOW MANY PEOPLE, HOW MANY RESIDENTS ARE USING SOME OF THOSE GAS STATIONS, JUST PEOPLE THAT ARE ON THE HIGHWAY, THEY THE SIGNS AND THEY GET OFF BECAUSE THEY NEED GAS? THERE'S NO WAY TO GET THAT DATA, BUT THE FACT THAT WE'RE OFF OF 70, THAT'S WHERE A LOT OF, A LOT OF THAT COMES FROM. BUT ULTIMATELY, IT IS, I THINK, I DON'T WANT ANYBODY HEARING THIS, I'M NOT ASHAMED, I'M NOT SORRY FOR THE BUSINESSES THAT WE HAVE, THE FILLING STATIONS THAT WE HAVE, THEY ARE ALL TOP-NOTCH. THERE'S NOT A SINGLE GAS SON IN THE CITY THAT I DRIVE BY, THERE'S NOT MULTIPLE PEOPLE THERE. AT ALL HOURS OF THE DAY AND NIGHT.

[01:35:01]

IT'S TIME THAT WE DO SOMETHING.

>> SO, THAT WILL BE PRESENTED IN JANUARY? THE LEGISLATION?

>> I THINK WOULD BE, >> THERE IS NO DRAFT LEGISLATION

THERE? >> WE HAVE A DRAFT PREPARED TO

GO IF YOU WANT TO INTRODUCE IT. >> OH, OKAY.

>> SO, MY APOLOGIES, THIS CERTAINLY WAS A DISCUSSION POINT. BUT I WOULD RECOMMEND THAT WE MOVE IT TO MONDAY'S COUNCIL MEETING. IT WOULD TAKE A MAJORITY NON-OBJECTION TO THE ACTUAL LEGISLATION TO BE ON MONDAY'S MEETING. COMMENTS?

>> WE'RE GOING TO LOOK AT THIS IN NOVEMBER EVERY YEAR? RENEW IT

AND EVERYTHING? >> THE ISSUE IS THAT, THIS GIVES US TIME TO LOOK AT OUR ZONING CODE, AND BY THE TIME THIS MORATORIUM EXPIRES, WE WILL PROBABLY BE WELL WITHIN THE REWRITING OF OUR CODE, AND WE CAN DETERMINE IF WE NEED TO EXTEND IT, OR IF OUR CODE TAKES CARE OF IT. THIS GETS US TO THE POINT OF GETTING OUR CODE REDONE.

>> THAT'S WHY I SAID I WANTED BROUGHT UP IN NOVEMBER OR SOMETHING LIKE THAT. ALL RIGHT. THATS ALL I HAVE, THANK YOU.

>> YES, FRED? >> THANK YOU, MAYOR. A COUPLE OF WORDS ARE FLYING THROUGH MY MIND. FREE ENTERPRISE, LIMITED GOVERNMENT, INTERVENTION. ADAM SMITH CONCEPTS, CAVEAT EMPTOR, ALL OF THAT. I'M A LITTLE TORN. I AGREE WITH SCOTT, I WO SUT THIS LEGISLATION WITH A DEADLINE ON IT. AS LONG AS IT'S A 12 MONTH MORATORIUM, NOT NECESSARILY SOMETHING THAT'S OPEN ENDED, I DON'T WANT US TO SET A PRECEDENT FOR ESTABLISHING WHAT KIND OF BUSINESSES CAN, WILL, AND ARE GOING TO BE SUCCESSFUL IN HUBER HEIGHTS. THAT'S WHERE I AM WITH IT. AS LONG AS THAT 12 MONTH MORATORIUM IS THERE, IF WE NEED TO DO IT

AGAIN, WE'LL DO IT AGAIN. >> I APPRECIATE THOSE COMMENTS, I THINK THE ISSUE HERE IS, THAT'S WHAT THE WHOLE PURPOSE OF THE MORATORIUM IS, IT STOPS FROM FINDING OUT THAT YOU'RE UNDERWATER, AND GIVES YOU TIME TO THEN FIGURE OUT HOW TO GO HERE WITHOUT AN ACTUAL MORATORIUM GIVES US TIME TO FIGURE OUT WHAT WE AS A COUNCIL CAN FIGURE OUT HOW WE WANT TO MOVE FORWARD WITH THIS. AND THEN GIVE STAFF DIRECTION FROM THAT POINT. THE 12 MONTH ALLOWS US THE TIME TO TAKE A BREATH. WE KNOW THAT WE'RE NOT GOING TO, LIKE I SAID, WAKE UP ONE DAY AND FIND WE'VE GOT ANOTHER APPLICATION FOR SOMEPLACE. AND ALUS TO MAKE SURE OUR CODE IS WRITTEN IN A WAY THAT ALL OF US ARE COMFORTABLE WITH. BECAUSE, IT IS ONE OF THOSE THINGS WHERE THEY ARE BEING UTILIZED, NO MATTER WHAT WE SEE PEOPLE COMPLAIN ABOUT, I HAVE NEVER, I DRIVE BY ALL THE TIME.

I DON'T REALLY FREQUENT BUT EVERY TIME I GO BY T, THAT'S THE LONGEST LINE. I MEAN, PEOPLE USE IT. PEOPLE USE IT. CALL ME CRAZY. BUT THEY WOULDN'T BUILD HERE, IT'S JUST

THAT SIMPLE. >> THIS ALSO GIVES US A CHANCE FOR 100 NEW PUMPS TO BE SERVICED GOING ONLINE HERE IN THE NEXT FEW MONTHS, TO SEE IF THERE IS A REAL NEED.

>> THANK YOU, MAI GUESS I HAVE TO SAY IT. SHOULDN'T WE BE INCLUDING OIL CHANGE PLACES IN THIS LEGISLATION? IT'S ONE OF

[01:40:02]

EXISTING WILL CHANGE PLACE. >> IT'S ONE OF THOSE SITUATIONS WHERE WE 'T KNOW UNTIL WE KNEW, BECAUSE THE ZONING MATCHED AND IT WAS JUST, WHAT'S GOING ON THERE, AND THEN WE SAW THE VALVOLINE SIGN HANGING ON THE CONSTRUCTION FENCE.

>> TO LEGAL COUNCIL, IS THERE ANY ISSUE WITH INCLUDING OIL CHANGE PLACES IN THIS LEGISLATION?

>> NOT THAT I'M AWARE OF, WE CAN PUT IN FORMAL AS WELL IF

IT'S COUNCIL DESIRE. >> I WOULD LEAVE THAT TO THE PLEASURE OF COUNCIL. I MYSELF WOULD LIKE TO SEE THAT INCLUDED.

>> IS ONE OF THOSE THINGS, TOO, WHERE, I USE THEM TO CHANGE THE OIL IN MY TRUCK, AND MY WIFE'S CAR, AND I CAN TELL YOU EVERY THREE, FOUR MONTHS THAT I GO TO GET AN OIL CHANGE, I HAVE NE ONCE JUST PULLED UP AND WENT RIGHT INTO THE GARAGE, THERE'S SOMEBODY IN FRONT OF ME EVERY SINGLE TIME. SORRY, SCOTT.

THERE'S SOMEBOFRONT OF ME EVERY SINGLE TIME. I UNDERSTAND THE COMPLAINT, PEOPLE WOULD MUCH RATHER HAVE RESTAURANTS AND OTHER BUSINESSES, SHOPS, WHATEVER THE CASE IS, BUT OUR RESIDENTS ARE USING THOSE PLACES. BUT I GET IT, I WOULD LIKE TO BE IN A SITUATION WHERE WE HAVE THE ABILITY TO APPROVE OR NOT APPROVE, NOT JUST FIND THIS IS, WE CAN'T DO ANYTHING.

>> ERIN, YOU AND I HAVE HAD DISCUSSIONS ON THIS, BUT IF YOU COULD FOR THE BENEFIT OF COUNCIL, AND ANYONE LISTENING, WE'RE TALKING ABOUT DRAFTING A NEW ZONING CODE, AND YOU GAVE ME AN OVERVIEW OF WHAT THAT MIGHT LOOK LIKE WITH REGARD TO AUTOMOTIVE SERVICE AREAS. COULD YOU SPEAK TO THAT AGAIN?

>> YEAH. WHERE I THINK WE WANT TO HEAD ON THIS IS, REALLY SPLITTING THE COMMERCIAL DISTRICT INTO TWO DIFFERENT TYPES. ONE IS MORE OF AN AUTO SERVICE ORIENTED DISTRICT THAT DEAL GAS STATIONS, MOTOR VEHICLE REPAIR, OIL CHANGE FACILITIES, AND MAKE A DISTINCTION FROM OTHER RETAIL TYPE ESTABLISHMENTS LIKE GENERAL RETAIL, RESTAURANTS, THINGS OF THAT NATURE. SO WE CREATE THE RIGHT DISTRICT AT THE RIGHT LOCATION, WE ALSO ARE BETTER ABLE TO PROTECT THOSE RETAIL NODES THAT GENERATE PEDESTRIAN ACTIVITY AND MORE OF A MMERCIALG STATION DOES. RIGHT NOW WE TREAT THEM ALL THE SAME.

>> I THINK THAT'S IMPORTANT TO NOTE, BECAUSE WE'RE IN THAT

PROCESS NOW, AM I CORRECT? >> WE'RE GETTING READY TO

RECOMMEND A CONSULTING FIRM. >> MENTIONED, THE ONE YEAR PERIOD GIVES US TIME TO ENACT ALL THIS, THE ZONING CODE ERIN IS TALKING ABOUT. I HAVE NO PROBLEM WITH THE MORATORIUM FOR A YEAR.

>> NANCY? >> I AGREE 100%. WHEN WE HAD A CONTRACTOR COME IN, AND HELP US DO THE REVITALIZATION PLAN, ONE OF THE THINGS THAT CAME OUT OF THERE WAS THAT WE HAD TOO MANY AUTO RELATED BUSINESSES BETWEEN TAYLORSVILLE AND KITTRIDGE. AND WE KEEP G THEM. SO, I AM 100% FOR A MORATORIUM TO LOOK AT THAT. OVER THE NEXT YEAR, SEE WHAT EVOLVES.

>> SO WHAT IS THE OVERALL FEELING? IS THAT A RECOMMENDATION OF ADDING THE OIL CHANGE PLACES TO IT AS WELL?

>> I WOULD LIKE TO MAKE THAT RECOMMENDATION.

>> I AGREE WITH THAT. >> WE HAVE A RECOMMENDATION AND

A SECOND, YES. >> JUST ONE POINT. PART OF THE CONVERSATION WE TALKED ABOUT WHETHER WE DO A MORATORIUM EVERY YEAR, HOW THE MORATORIUM'S ARE BASED ON THE REASONABLENESS FACTOR. USUALLY COURTS WILL ENFORCE IT UP TO 32 MONTHS, YEAR AND A HALF. THIS LEGISLATION IS DRAFTED FOR JUST ONE YEAR, IT WOULD GIVE US THE AUCTION -- OPTION NEXT YEAR TO EXTEND IT FOR SIX MONTHS BUT BEYOND THAT POINT, IT GETS TO BE LEGALLY DICEY TO CONTINUE THE MORATORIUM.

>> APPRECIATE THAT. WE WILL HAVE, WE WILL CLY BE G WHAT OUR ZONING REWRITE IS GOING TO LOOK LIKE, AND HAVE

[01:45:03]

>> THE OTHER POINT I WANTED TO MAKE WAS, BY ELIMINATING THE NUMBER OF AUTO RELATED TYPE STORES, IT OPENS THEM UP TO MORE RESTAURANTS, OR SMALL BUSINESSES OR WHATEVER. AND WOULD REALLY

COMPLEMENT . >> AND LOOK, I AGREE WITH FRED ON THE PERSPECTIVE OF, THINKING ABOUT GOVERNMENT INTERVENTION, I UNDERSTAND, I TOTALLY GET IT. PART OF BEING TORN ON THIS IS THAT, A GAS STATION OR AN OIL CHANGE STATION OR A CAR WASH OR WHATEVER THE CASE IS IS NOT AS FEEL-GOOD OF A BUSINESS, IT'S NOT SOMETHING THAT MAKES US ALL GO, ANOTHER ONE, BUT, THEY ARE SERVING A NEED IN THE COMMUNITY, PEOPLE USE THEM, PEOPLE UTILIZE THEM, THEY TURN A PROFIT. SO, I GET THAT, I AM TORN ABOUT THAT.

BUT I LIKE THE IDEA OF THE MORATORIUM TO TAKE A BREATH, AND FIGURE OUT WHAT THE BEST WAY FORWARD IS WITHOUT ANYTHING LIKE THAT. WE'RE GIVING SOME TIME TO FIGURE OUT.

>> JUST ONE MORE QUESTION . YOU SPOKE OF OVERRIDING IT'S A GOOD IDEA CAME UP. WE HAVE BUCKYS GOING IN , THERE'S SOME PROPERTY OUT THERE, A GREAT IDEA MIGHT COME ALONG. WHAT'S THE

PROCESS FOR YOU? >> WILL NEED TO TALK TO JORDAN ABOUT THAT. THERE'S A COUPLE EXISTING STATIONS THAT HAVE INQUIRED ABOUT UPGRADING THEIR CURRENT FACILITIES BASED ON THE COMPETITION THAT HAS MOVED INTO THE MARKET. SO, THE OLDER MARATHON HAVE ALL EXPRESSED INTEREST IN UPGRAHEIR FACILITIES. WE WOULDN'T WANT TO NECESSARILY IMPEDE THAT. AFTER THIS MEETING AND TOMORROW MORNING.

>> IF WE CAN HAVE THAT BY MONDAY, SO WE HAVE AN IDEA OF WHAT IT LOOKS LIKE TO CHANGE HORSES.

>> ANYTHING ELSE? >> ANY OBJECTIONS TO MONDAY?

[ Board And Commission Appointments * Culture And Diversity Citizen Action Commission - Appointment]

>> FOR A TERM ENDING DECEMBER 31ST, 2028, ALL THE BACKGROUND CHECKS HAVE BEEN PROCESSED HUMAN RESOURCES,

>> THANK YOU, ANY OBJECTION? OKAY, MOVE THAT FORWARD. THAT TAKES CARE OF ALL OF OUR AGENDA ITEM FOR THIS EVENING, THERE IS

A NEED FOR EXECUTIVE SESSION. >> THERE IS?

>> YES, ADAM. >> YES, WE'RE LOOKING AT A MOTION TO GO INTO EXECUTIVE SESSION FOR REASON TO CONSIDER CONFIDENTIAL INFORMATION RELATED TO THE MARKETING PLANS COME A SPECIFIC BUSINESS STRATEGY, PRODUCTION TECHNIQUES OR TRADES ETS OF AN APPLICANT FOR ECONOMIC DEVELOPMENT ASSISTANCE WITH THE INFORMATION DIRECTLY RELATED TO THE REQUEST FOR ECONOMIC DEVELOP THAT ASSISTANCE PROVIDED ADMINISTRATED UNDER THE PROVISION OF THE OHIO REVISED CODE, SET FORTH BY HIGHER REVISED CODE SECTION 121.2 2G8. THE EXECUTIVE SESSION IS NECESSARY TO PROTECT THE INTEREST OF THE APPLICANT OR POSSIBLE INVESTMENT EXPENDITURE OF PUBLIC FUNDS TO BE MADE IN CONNECTION WITH THE ECONOMIC DEVELOPMENT PROJECT.

>> OKAY, IS THERE A MOTION? MARK?

>> I'LL MAKE THAT MOTION. >> I WILL SECOND.

>> I HAVE DISCUSSION, WHERE ARE WE GOING TO HAVE EXECUTIVE

SESSION? >> WE MIGHT HAVE TO STAND UP.

>> JUST DO IT HERE? >> WE CAN DO IT HERE AS LONG AS

WE ARE, >> CAN YOU GUYS KEEP SECRETS?

>> THAT'S A YES. >> SO, ONCE EXECUTIVE SESSION IS OVER THEN WE WILL TURN THE STREAM BACK ON AND LET EVERYONE KNOW. IF ANY ACTION HAS BEEN TAKEN.

>> GOOD QUESTION. >> SO WE HAVE A MOTION. SITTING ON THE FLOOR CROSSLEGGED. BACK TO THE KINDERGARTEN DAYS.

[01:50:03]

>> IN THE MILITARY WE CALL THEM STANDOUTS. YOU GOT THE

DISCUSSIONS OVER REAL QUICK. >> MOTION AND THE SECOND.

>> SO, ONCE EXECUTIVE SESSION IS

>> THANKS, EVERYONE.

>> OKAY. WE HAVE COME OUT OF EXECUTIVE SESSION.

IT IS 8:57 AND THERE WERE NO ACTION ITEMS TAKESO AT

* This transcript was compiled from uncorrected Closed Captioning.