[1. Call Meeting To Order/Roll Call]
[00:00:09]
WELCOME TO THE HUBER HEIGHTS CITY COUNCIL WORK SESSION. WE'RE GETTING STARTED AT 6:10.
WANT TO APOLOGIZE FOR BEING LATE.
WE HAD COUNCIL TRAINING ON THE NEW PHONE SYSTEM THAT JUST HAS BEEN SWITCHED OVER.
THAT IS THE REASON WE'RE GETTING STARTED ABOUT TEN MINUTES LATE THIS EVENING.
THIS MEETING HAS BEEN CALLED TO ORDER.
WE'LL BEGIN BY CALLING THE ROLL.
[2. Approval Of Minutes]
KITCHEN.>> NEXT UP, APPROVAL OF MINUTES. ONE SET OF MINUTES FROM OCTOBER 21ST, 2025, THAT'S ITEM 2A. THOSE MINUTES HAVE BEEN DISTRIBUTED. ANY QUESTIONS OR CONCERNS,
[ City Manager Report]
COMMENTS? OKAY, SEEING NONE, THE MINUTES WILL STAND AS APPROVED. ITEM NUMBER 3, WORK SESSION TOPICS OF DISCUSSION AND WE'LL GET STARTED WITH ITEM A, CITY MANAGER REPORT.>> YOU TOO, SIR. COUPLE OF THINGS TO NOTE HERE AS WE COME INTO THE FALL SEASON. FIRST AND FOREMOST, OUR LATEST MONTHLY NEWSLETTER IS OUT.
IT IS ON THE WEBSITE. SO JUST WANTED TO REMIND EVERYONE TO LOOK FOR THAT AND THEN ALSO JUST TO KIND OF GIVE A PREVIEW OF NEXT YEAR, WE HAVE HAD SOME DISCUSSIONS HERE, WE'RE GOING TO START GOING BACK TO A MAILED NEWSLETTER SO IT WILL BE QUARTERLY.
AND SARAH ALREADY STARTED PREPPING THAT.
SHE STARTED THE WORK AND THE LEG WORK ON THAT.
WE'LL HAVE SOME FURTHER ANNOUNCEMENTS ABOUT THAT AS WELL AS WE GET INTO THE NEW YEAR. SO, PUBLIC WORKS, THEY STARTED YESTERDAY, MONDAY.
SORRY. I'M SO USED TO THIS BEING ON TUESDAY. FOR THE ANNUAL LEAF COLLECTION.
THEY'RE GOING TO MAKE AT LEAST TWO FULL PASSES THROUGH THE CITY. I KNOW EVERYBODY ALWAYS ASKS, WE'RE GOING TO KEEP THE UPDATES ON THE ROUTES ON THE FACEBOOK PAGE AND WE HAVE A HOT LINE.
THAT NUMBER YOU SEE THERE IS IF YOU CALL DAILY T , IT WILL TELL YOU WHAT ROUTES AND WHERE THERE ARE IN THE CITY DAILY. REALLY THE NEXT FEW SLIDES ARE REALLY PRETTY AWESOME TO ME. WE TALK ABOUT HOW WELL STAFF IS AND THE ABILITY TO SEEK GRANTS AND I KNOW, YOU KNOW, WHEN I STARTED THE DIRECTION FROM COUNCIL WAS TO TRY AND DO OUR BEST TO FINAL ALTERNATE SOURCES OF FUNDING AND WAYS TO COST SHARE. THERE IS SOME REALLY NICE HIGHLIGHTS COMING UP HERE.
THE FIRST ONE IS THE FIRE DIVISION.
WE RECENTLY -- LIEUTENANT WALL WAS INSTRUMENTAL IN THE ROLLOUT OF THIS. THE CHIEF AND HIS STAFF, THEY ARE ALWAYS LOOKING FOR GRANT DOLLARS. SO WHAT YOU SEE HERE IS NEW PORTABLE RADIOS, THE CURRENT RADIOS THAT WE HAVE WERE AT THE END OF THEIR LIFE BY OUR MANUFACTURER. SO, THEY WENT OUT, WE GOT NEW PORTABLE RADIOS FOR ALL OF OUR FIREFIGHTERS. WE HAVE NEW MOBILE RADIOS IN ALL OF OUR APPARATUS TO THE TUNE OF $370,000. THAT'S A BIG NUMBER.
BUT KEITH'S GROUP WAS ABLE TO GET ASSISTANCE FIREFIGHTERS GRANT WHICH COVERED 90% OF THAT COST. WE REALLY PAID 10% FOR BASICALLY A NEW RADIO SYSTEM FOR THE CITY AND THE LIFE EXPECTANCY FOR THOSE IS MANY YEARS DOWN THE ROAD. SO, REALLY JUST A GOOD HIGHLIGHT THERE. SECOND, YOU KNOW, I KNOW WE ALWAYS APPRECIATE THE THINGS PARKS AND REC DO. SARAH HAS DONE A PHENOMENAL JOB JUST WITH PROGRAMMING, WITH JUST EVERYTHING THAT GOES ON IN OUR PARKS, BUT TWO REALLY NEAT THINGS TO NOTE, RECENTLY SHE GOT TWO GRANTS AWARDED FROM ODNR.
THE FIRST ONE $100,000 FOR THE REMOVAL OF INVASIVE SPECIES IN OUR RIGHT OF WAYS. THE NICE PART ABOUT THAT IS THOSE WILL BE REPLACED WITH OTHER TREES, SO I KNOW, YOU KNOW, EARLIER THIS WEEK WE SAW ON FACEBOOK SOME PEOPLE -- I WILL SAY THAT OUR STAFF WAS QUICK TO TRY AND START THE PROCESS. WE SINCE SLOWED THEM DOWN UNTIL WE CAN AT LEAST GET AN INFORMATIONAL CAMPAIGN OUT THERE TO NOTIFY EVERYBODY, WE'RE NOT JUST CUTTING TREES DOWN, 'RE TAKING ONES OUT THAT BY STATE LAW NEED TO BE REMOVED AND WE'RE REPLACING THEM WITH SOMETHING THAT IS GOING TO BE A LITTLE BIT BETTER.
>> A FEW PEOPLE ARE CALLING FOR OUR
WE'RE GOING TO PUT SOME INFORMATION OUT AND MAKE SURE THEY UNDERSTAND WHAT THE PROCESS IS.
THE SECOND ONE IS, YOU GUYS PRIOR TO OUR ADMINISTRATION HAD AGREED TO BUY THE NINE ACRES ADJACENT TO CLOUD PARK. WE HAVE BEEN PAYING EARNEST MONEY PAYMENTS ON THAT.
WE HAVE GOTTEN A GRANT FOR OVER $100,000 TO FINISH THAT ACQUISITION. WE'RE BRINGING $100,000 TO THAT PROJECT AS WELL. I COULDN'T BE HAPPIER WITH THE DIRECTION THE ECONOMIC DEVELOPMENT IS GOING AND JASON AND ALEX DO A PHENOMENAL JOB. A LITTLE HIGHLIGHT OF WHAT HAS BEEN GOING ON ECONOMIC DEVELOPMENT.
[00:05:01]
I TRY TO DO THESE EVERY COUPLE OF MONTHS.JASON CONTINUES TO GO OUT AND VISIT OUR BUSINESSES.
I THINK IT IS REALLY HELPFUL WHEN THEY BRING THINGS UP AND THEY HAVE ISSUES OR CONCERNS, JASON IS USUALLY ABLE TO POINT THEM IN THE RIGHT DIRECTION OR AT LEAST GIVE THEM SOME INFORMATION TO HELP.
SO, THE BUSINESS RETENTION AND EXPANSION PROGRAM IS GOING VERY WELL.
THE NEXT SECTION YOU'LL SEE THERE IS WE GOT 32 NEW BUSINESSES THAT HAVE OPEN ED IN THE CITY THROUGH 2025.
30 NEW BUSINESSES OPENED IN 2024.
JASON CONTINUED TO DEVELOP HIS SKILL SET.
HE'S ATTENDED A LOT OF MEETINGS.
HE'S GOING TO A TRAINING TOMORROW IN COLUMBUS. SO, AGAIN, JASON CONTINUES TO WORK HARD. NEXT SLIDE.
THE NCA VIDEO WE SHARED WITH YOU GUYS, WE SHOWED THAT AS WE WERE DOING OUR CUPS AND CONVERSATIONS. IT IS ON THE WEBSITE.
JUST WANTED TO REITERATE TO EVERYBODY THAT, YOU KNOW, THE TOOLBOX FOR US. W TOOL IN WE WANT THE CITIZENS TO KIND OF UNDERSTAND WHAT THAT LOOKS LIKE SO THE VIDEO IS OUT ON THE WEBSITE. SO YOU CAN SEE THAT.
AND THEN ALSO DR. FRED AND ME AND ALEX AND JASON MET YESTERDAY. OUR GRANT PROGRAM IS OFF AND RUNNING IF YOU WILL. WE GOT 29 QUALIFIED APPLICANTS AND THE FOUR OF US ARE TRYING TO WORK THROUGH THAT THAT LOOKS LIKE AND GET THE AWARDS DONE BY THE END OF THE YEAR.
THE LAST ONE IS REALLY AGAIN JUST A TESTAMENT TO ALEX AND JASON. THE DATE AND DEVELOPMENT COALITION, WE WERE ABLE TO APPLY FOR AND AWARD A GRANT FOR $150,000 FOR ONE OF OUR CURRENT BUSINESSES TO EXPAND. THEY'RE EXPANDING AND RETAINING 75 JOBS, BUT ALSO WITH THAT EXPANSION GOING TO CREATE 50 NEW JOBS. AND WITH THAT, THAT'S GOING TO REPRESENT ABOUT 6. 25 MILLION IN NEW PAYROLL. WE TALKED A LITTLE BIT AGO WITH YOU GUYS ABOUT OTHER BUSINESSES MOVING INTO THE CITY.
ONE OF THE BUSINESSES IS COMING TO US WHO WAS ACTUALLY GOING TO GO TO ANOTHER JURISDICTION IN MONTGOMERY COUNTY.
WE WERE ABLE TO FIND A PLACE FOR THEM TO RELOCATE TO AN EXISTING BUILDING.
THAT MOVE FROM THE OTHER JURISDICTION HAD INITIALLY AN EDGE GRANT ATTACHED TO IT AWARDED IN 2024.
WE ACTUALLY -- THIS IS THE FIRST TIME MONTGOMERY COUNTY HAS EVER REOPENED AN EDGE APPLICATION AND REALLOCATED FUNDS TO A BUSINESS THAT MOVED AND WE WERE AUTOMOBILE TO GET ABLE TO GET THAT DONE TO THE TUNE OF $150,000. THE TOP ONE THERE, $150,000 FROM THE DDC, WE ASSISTED AND BEEN IN CONTACT WITH PVS TO EXPAND THEIR OPERATION UP ON EXECUTIVE AND HIGH TECH IS THE BOTTOM BUSINESS. THEY'RE GOING TO MOVE OUT IN -- RIGHT ACROSS FROM -- IT IS ON COCA-COLA BOULEVARD, ACROSS FROM BEST ONE TIRE, WHERE THE OLD AMR FACILITY USED TO BE.
THEY'RE GOING TO TAKE OVER THAT FACILITY AS WELL. AGAIN, WITH THAT MOVE, YOU SEE 67 NEW JOBS COMING IN, REPRESENTING ABOUT 5 MILLION NEW ADDITIONAL PAYROLL AS WELL.
AND THEN LASTLY, JUST BE AWARE, WE ARE CLOSED NEXT TUESDAY FOR VETERANS DAY AND WE DO HAVE OUR VETERANS DAY MEMORIAL DOWN AT CLOUD PARK AT 4:00. WITH THAT, I'LL TAKE ANY
QUESTIONS. >> JOHN, I THINK IT IS IMPORTANT TO HIGHLIGHT, I THINK, WHEN WE TALK -- OVER THE LAST TWO YEARS WE GOT LOOKS LIKE 62 NEW BUSINESSES THAT OPENED IN THE COMMUNITY. I KNOW SOME PEOPLE ASK THOSE QUESTIONS ABOUT WHAT BUSINESSES ARE THOSE.
AND JUST BECAUSE IT ISN'T A BIG BOX÷÷BOX OR BIG RETAILER OR SOMETHING THAT EVERYBODY MIGHT BE FAMILIAR WITH, THAT DOESN'T MEAN THOSE ARE ANY LESS IMPORTANT BUSINESSES AT ALL.
THESE ARE SMALL BUSINESSES, OPEN IN OUR COMMUNITY, THAT'S FANTASTIC. THOSE ARE PEOPLE WHO ARE SPENDING THEIR HARD-EARNED MONEY, MAKING AN INVESTMENT IN HUBER HEIGHTS, TAKING A LOT OF RISK WHEN IT COMES TO OPENING NEW BUSINESS OR BEING ENTREPRENEUR, CHANGING FROMA FULL- TIME EMPLOYEE TO A FULL- TIME EMPLOYEE PLUS A NEW BUSINESS AND THEN MAYBE A PART- TIME EMPLOYEE TO OPENING A NEW BUSINESS. AGAIN, JUST BECAUSE IT ISN'T SOMEBODY THAT IS GENERATING $10 MILLION WORTH OF REVENUE, EVERY BUSINESS THAT OPENS IS A SUCCESS STORY.
WITHOUT A DOUBT. WITHOUT A DOUBT.
>> I WANT TO MAKE SURE PEOPLE ARE AWARE OF THAT.
THEY DON'T HAVE TO BE A BIG BUSINESS TO STILL COUNT AND MEAN SOMETHING IN THE COMMUNITY THAT IF IT IS A SMALL BUSINESS OWNER WHO IS MAKING AN INVESTMENT IN THE COMMUNITY.
AND 62 BUSINESSES IN THE LAST TWO YEARS, I THINK IS PRETTY OUTSTANDING.
>> YEAH. WHAT IS OUR CURRENT VACANCY RATERATE IN HUBER HEIGHTS BUSINESS?
>> THE LAST VACANCY RATE WE WERE AT 3.5, MONTGOMERY COUNTY IS
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11 POINT SOMETHING.>> OPEN OFFISPACE, RETAIL SPACE,
>> THAT'S STRONG. I THINK WE NEED TO -- WHEN WE TALK ABOUT OUR STORY AND OUR NARRATIVE, THOSE ARE SOME THINGS THAT WE ALWAYS NEED TO GET BETTER AT AND SHARING THE -- THOSE TYPES OF SUCCESSES. BECAUSE PEOPLE DON'T HEAR ABOUT THOSE ALL THE TIME.
>> OUR GRANT PROGRAM IS A TESTAMENT TO THAT.
SO, AGAIN, DR. FRED, MYSELF, WE GOT 29 BUSINESSES AND A LOT OF THEM IN THE SMALL BUSINESS CATEGORY, THE MOM AND POP CATEGORY, WHICH WE'RE GOING TO FUNNEL SOME MONEY INTO THEM AS WELL TO KIND OF, YOUYOU KNOW, HELP THEM EXPAND, MOVE, YOU KNOW, GET INTO DIFFERENT LOCATION, DO SOMETHING WITH THEIR LOCATION, SO, YEAH, WE'RE -- WE'RE ALL IN ON ECONOMIC DEVELOPMENT HERE.
>> WHEN SOMEBODY HAS A DECISION TO OPEN A BUSINESS, THEY HAVE A CHOICE.
>> THEY CAN GO SOME PLACE ELSE, RENT OFFICE SPACE SOME PLACE ELSE, DO SOME PLACE ELSE, DO SOMETHING DIFFERENT, BUT THEY'RE CHOOSING TO DO IT HERE.
THAT'S A TESTAMENT TO THE THE AND THE ENVIRONMENT AND THE PRO BUSINESS ATTITUDE THAT WE HAVE HERE AND THAT WE ARE WILLING TO DO WHAT IT TAKES TO MAKE SURE PEOPLE FEEL THAT THEIR BUSINESS IS THEIR HOME AND WELCOME HERE, NOT JUST AS A PERSONAL RESIDENCE. SO, I'M APPRECIATIVE AND THANKFUL FOR EVERYTHING THAT EVERYBODY ON OUR TEAM IS DOING IN THAT REGARD. SO THANK YOU.
>> MAYOR, IT IS NO SECRET WHY WE'RE TALKING ABOUT JOBS AT THIS POINT. WITH YOUR LEADERSHIP, YOU WANTED TO IMPROVE THE QUALITY OF LIFE AND THE IMAGE OF HUBER HEIGHTS AND I THINK YOU'VE DONE NICE JOB WITH THAT.
AND I THINK THAT IS BEEN ENABLED BY THE SUPPORT THAT YOU'VE GARNERED FROM COUNCIL.
YOU. >> ALEX, ON THE COUPLE BUSINESSES THAT WE JUST TALKED ABOUT, WITH MAYBE $12 MILLION PAYROLL TOTAL, WOULD THAT BE ANNUAL PAYROLL?
>> WOULD THAT BE ABOUT A QUAR A MILLION DOLLARS A YEAR INTO OUR BANK ACCOUNT?
>> AND WOULD THAT BE INCLUDING TIF REVENUE OR IN ADDITION TO THAT?
>> ONE PARSELE IS IN A TIF. WE WOULD HAVE ADDITIONAL TIF REVENUE.
>> WOULD THAT BUSINESS BE ON EXECUTIVE BOULEVARD?
>> ALEX, I REMEMBER WHEN YOU FIRST CAME AND THE MAYOR HAD A DISCUSSION WITH YOU, AND THE DREAM WAS TO BLEND JOBS AND ENTERTAINMENT ON EXECUTIVE AND YOU FELT THAT WE COULD BUFFER THAT IN SUCH A WAY THAT IT COULD TRANSITION VERY SMOOTHLY.
IS THAT ONE OF THE FIRST BUSINESSES THAT WE'LL DO THAT WITH?
>> YES. SO OUR DISCUSSIONS WITH THEM IS PRESENTING THE ENTIRE VIEW OF THE CORRIDOR, WHERE WE HAVE THE INDUSTRIAL COMMERCIAL PIECE AND THEN WE HAVE THE ENTERTAINMENT PIECE.
THEY HAVE BEEN VERY OPEN WITH WORKING WITH PLANNING, AARON AND I DISCUSSED SOME THINGS, HOW WE MAKE THAT TRANSITION PIECE, THEY HAVE SIGNED OFF ON ALL OF THAT. THEY'RE GOING TO BE A GREAT NEIGHBOR TO THE ENTERTAINMENT DISTRICT AND GREAT NEIGHBOR TO THE OTHER BUSINESSES UP THERE ON THE OTHER SIDE, IF YOU WILL, WHICH WILL BE THE ENTERTAINMENT SIDE OF IT.
>> AND ALEX, ALL OF THE THINGS THAT JEFF TALK ABOUT IN THE STATE OF THE CITY, THE MUSIC VENUE AND SO ON, YOU'VE IDENTIFIED FUNDING FOR THOSE PROJECTS.
BUT WILL THESE TWO BUSINESSES THAT ARE COMING WITH THEIR PAYROLL, THAT WILL MAKE ABOUT A QUARTER OF A MILLION A YEAR, PLUS THE TIF REVENUE HELP SUPPORT THAT EVEN BETTER?
>> THANK YOU, MARK. ONE THING I THINK THAT IS INTERESTING, WE TALKED ABOUT THE NCA AND ABOUT TIF.
AND I KNOW THAT SOME OF THOSE ITEMS ARE -- THEY STILL HAVE A NEGATIVE CONNOTATION TO A LOT OF PEOPLE. IT IS NOT UNDERSTANDING HOW THEY WORK. BUT WHAT IS INTERESTING, I DON'T KNOW IF ANYBODY ELSE HAD SEEN THE ARTICLE, JUST RECENTLY, THEY GOT AN ENTIRE SHOPPING CENTER ON TIP CITY THAT HAS NOT BEEN SUCCESSFUL FOR A LONG TIME.
THEY DON'T HAVE A GROCERY STORE IN TIP. THEY GO TO TROY OR COME HERE TO DO THEIR GROCERY SHOPPING. I'LL GO BACK AND WE HAD OUR MAYORS AND MANAGERS MEETING UP AT THE VAN CLEVE PLACE IN WHAT WAS A YEAR AND A HALF AGO, AND THE MAYOR OF TIP CITY WAS THERE AND WE WERE AT THE TABLE WITH BROOKS AND WAYNE FROM CENTERVILLE AND AFTER OUR PRESENTATION, THEY WERE TALKING ABOUT HOW ARE WE MAKING A LOT OF THESE THINGS HAPPENING, WE HAD THE DISCUSSION, AND THE TIP CITY MAYOR AND MANAGER WAS THERE AND JUST IN THE PAPER TWO OR THREE DAYS AGO, THEY HAVE BOUGHT THAT SHOPPING CENTER UP THERE,
[00:15:05]
THEY'RE ROLLING THAT WITH AN NCA TO PAY FOR THE INFRASTRUCTURE FOR THE BUILDING, AND GENERATE ALL THE NEW BUSINESSES THAT IS GOING TO COME THERE, GENERATE NEW GROCERY STORE THAT IS GOING TO COME THERE, SO WHAT WE'RE DOING THE RIGHT THINGS.AND WE'RE DOING THINGS THAT OTHER CITIES ARE MODELING SO THEY CAN DO -- AND THEY CAN HAVE THE SUCCESS THEY HAVE SEEN US DO HERE.
AND I'LL SAY IT AGAIN, THE BETTER ECONOMIC VIABILITY WE HAVE AS AN ENTIRE REGION HELPS ALL OF US, DOESN'T JUST HELP HUBER HEIGHTS OR DOESN'T JUST HELP THOSE INDIVIDUAL COMMUNITIES.
THE BETTER WE ARE AS A REGION ECONOMICALLY, THE BETTER IT IS FOR EVERYBODY AND THE BETTER IT IS FOR US HERE.
SO, I JUST COULDN'T BE MORE HAPPY, MORE PROUD THAT WE ARE TAKING THE LEAD AND SETTING AN EXAMPLE OF HOW WE'RE DOING THINGS HERE AND THEN WATCHING OTHER COMMUNITIES DO THE EXACT SAME THING AND I WISH THEM NOTHING BUT SUCCESS IN HOW THEY DO IT.
SO, I CERTAINLY WANTED TO MAKE MENTION OF THAT. THAT'S A BIG DEAL FOR THEM.
AND I THINK THAT PLAN IS GOING TO WORK PERFECT FOR THEM.
ANYONE HAVE ANYTHING ELSE? OKAY.
[ Parks And Recreation Board Update]
THANK YOU, JOHN. APPRECIATE THE REPORT.OKAY NEXT UP 3B, OUR PARKS AND RECREATION BOARD UPDATE.
>> TONIGHT WE HAVE CASEY TAYLOR, WHO IS THE CURRENT CHAIR OF THE PARKS AND RECREATION BOARD HERE TO GIVE AN UPDATE ON SOME OF OF THE WORK IN THE RECENT MONTHS.
>> THANK YOU. I'LL START WITH THE YMCA UPDATES. THEY ARE CURRENTLY SERVING -- SORRY, THEY PREVIOUSLY SERVED 1,698 PRESCHOOLERS, YOUTH, TEENS AND ADULTS IN SWIM LESSONS AND 1,666 YOUTH AND SPORTS THIS YEAR.
THE YMCA CURRENTLY HAS 10,800 ACTIVE MEMBERS AND SUMMER DAY CAMPS SERVED 1 15 KIDS WEEKLY.
THE CHILD CARE IS CURRENTLY PROVIDING THE BEFORE AND AFTER CARE SERVICES FOR WORKING PARENTS IN THE HUBER HEIGHTS SCHOOL DISTRICT, MAD RIVER SCHOOL DISTRICT AND BETHEL LOCAL SCHOOL DISTRICT AND PROVIDE PRESCHOOL AT STUDEBAKER.
THE KROGER AQUATICS CENTER SERVED 34,565 GUESTS THIS PAST SEASON. THEY SERVED 250 KIDS IN THE SUMMER PLAYGROUND PROGRAM. WHICH TOOK PLACE AT SHOALGATE, COMMUNITY AND SHERMAN PARKS.
THE ANNUAL TRUNK OR TREAT EVENT HAD 4,507 VISITORS ON OCTOBER 26TH. ON OCTOBER 27TH, THE BUILDING EXPANSION WAS OPENED UP TO MEMBERS. THE SECOND GYMNASIUM IS BEING USED FOR OPEN PLAY, OLDER ADULT ACTIVITIES AND SPORTS LEAGUE.
THEY WILL BE HAVING AN OFFICIAL RIBBON CUTTING AND DEDICATION CEREMONY ON NOVEMBER 14TH.
AND ON NOVEMBER 12TH, THEY'LL ALSO BE HAVING A VETERANS RECOGNITION LUNCHEON. THE HUBER'S HAPPY HAUNTED TRAIL ON THE 24TH AND 25TH HAD 2,000 VISITORS OVER BOTH DAYS AND THE HOLIDAY CRAFT SHOW HAD 28 VENDORS, 30 TABLES AND 590 SHOPPERS ON NOVEMBER 1ST. THERE WILL BE SURVEYS MAILED OUT TO AREA RESIDENTS REQUESTING THEIR INPUT ON THAT THEY WOULD LIKE TO DONE WITH DIAL PARK, THEY SHOULD BE GOING OUT BY THE END OF THE YEAR.
>> THEY'RE OUT. AND THEN TO TOUCH BACK ON THE BRADFORD PEAR TREE REMOVAL, THEY ARE CURRENTLY BEING IN THE PROCESS OF BEING REMOVED. WE DID REMOVE 11 TREES FROM SHOALGATE AND TEN OF THEM REPLACED WITH A VARIETY OF SPECIES, WHICH INCLUDE REDBUDS, DWARF OAKS, DOGWOODS, MAGNOLIAS AND PINES. THE PROJECT THAT IS SUPPORTED BY THE PARKS BOARD AND WE ALSO AGREED TO FUNCTION AS THE ADVISORY TREE BOARD FOR THE CITY IN THE COMING YEARS.
AND IF THE -- IF THE WORK SUBSTANTIALLY INCREASES, WE'LL LOOK TO FORM A SUBCOMMITTEE OR ALTERNATIVE BOARD BUT WE SEE A LOT OF POTENTIAL IN INCREASES IN SUSTAINABILITY AND ESPECIALLY TREE CANOPY WORK IN THE PARKS AND CITY TO CONTINUE TO ENSURE CLEAN AIR AND A COOLER CLIMATE FOR OUR RESIDENTS. SOME UPCOMING BOARD PROGRAMMING FOR NEXT YEAR INCLUDES SOME PARK CLEANUPS, WE'LL SCHEDULE THE FIRST ONE FOR APRIL 18TH AND THEN THERE WILLWILL A FALL DATE TO BE DETERMINED AT A LATER TIME. WE WILL CONTINUE OUR ANNUAL TREE AND PLANT GIVEAWAY, WHICH WILL BE HAPPENING ON APRIL 25TH. AND WE'LL ALSO CONTINUE OUR HERITAGE TREE PROGRAM. WE ARE WORKING ON A BIKE AND SAFETY EVENT TO BE HELD AT THE BIKE PARK ON MAY 2ND AND BRING BACK OUR SOLITARY BEE PROGRAM ON JUNE 24TH. THERE ARE A FEW PICKLEBALL TOURNAMENTS SCHEDULED AT COMMUNITY PARK, AND INCLUDING A KING AND QUEEN OF THE COURT ON JUNE 12TH AND 13TH,
[00:20:04]
LADDER TEAM IN JULY, DOUBLES AND MIXED DOUBLES IN AUGUST. COUPLE PROGRAMS THAT WE ARE STILL DETERMINING THE DATE ARE THE -- WE ARE REQUESTING THE LITTLE MEERMAN TO RETURN. WE'RE HOPING FOR AUGUST THROUGH SEPTEMBER OF THIS YEAR.AND WE WILL BE DOING SOME CREEK WALKS THROUGHOUT THE SEASONS. SPRING, FALL, AND SUMMER.
WE ALSO MAILED OUT A FLYER TO THE RESIDENTS WITH EVENTS FROM OCTOBER TO FEBRUARY. AND WE HAVE JOINED THE MIAMI VALLEY NO CHILD LEFT INSIDE PROGRAM AS A PARTNER AGENCY. THIS GROUP INCLUDES PUBLIC AGENCIES, PRIVATE BUSINESSES, SCHOOLS, WITH A COMMON GOAL TO GIVE CHILDREN MORE OPPORTUNITIES OUTDOORS.
OTHER MEMBERS OF THIS GROUP INCLUDE BOONE SHOFT, DAYTON METRO LIBRARY, METRO PARKS AND OTHER LOCAL PARK PROGRAMS AS WELL.
>> THE IER YOU SENT OUT IS VERY HELPFUL WITH REMINDING PEOPLE WHAT'S TO COME.
IT IS VERY NICELY DONE. I HAVE A QUESTION FOR JOHN ABOUT THE REMOVAL OF THE BRADFORD PEARS. I THINK THERE IS A STRING OF THEM ALONG 202, KIND OF IN FRONT OF THE PLUMBING SERVICE. ARE THOSE COMING OUT TOO?
>> THERE IS A WHOLE LIST OF THEM. THERE IS A WHOLE LIST OF THEM.
>> WE'LL TRY AND COMMUNICATE THAT TO EVERYBODY SO THEY KNOW WHERE WE'RE TAKING TREES AND WHAT WE'RE DOING WITH THEM.
>> YOU SAID THERE WAS A SURVEY BEING SENT OUT ABOUT DIAL PARK. IS IT POSSIBLE TO LOOK AT THE SURVEY. I WANT TO LOOK AT THE IMPROVEMENTS FOR THAT.
>> THE SURVEY WAS MAILED TO RESIDENTS, ALSO INCLUDED IN OUR NEWSLETTER. WE REALLY WANT TO KNOW WHAT THE PEOPLE IMMEDIATELY SURROUNDING THE PARK WANT TO KNOW, BUT NO ONE IS PROHIBITED FROM TAKING IT. WE HAVE SOME QUESTIONS ABOUT HOW FAR YOU LIVE FROM THE PARK AND THEN WE ARE GOING TO FOLLOW IT UP WITH A MEETING IN DECEMBER ON DECEMBER 3RD WHERE WE'RE INVITING RESIDENTS TO COME OUT AND DO KIND OF A SESSION SIMILAR TO WHAT WE DID WITH CLOUD, WITH SOME STICKERS AND SOME IMAGES AND THINGS PEOPLE WOULD LIKE TO SEE.
I WOULD HAPPY TO GET THAT LINK TO COUNCIL AND YOU'RE WELCOME TO COME TO THE DECEMBER 3RD MEETING AS WELL.
>> WHERE IS THAT MEETING GOING TO BE?
>> AT THE SENIOR CENTER. I DON'T RECALL THE TIME OFF THE TOP OF MY HEAD, I'LL INCLUDE THAT WITH THE LINK.
ANY OTHER QUESTIONS COMMENTS? YES.
>> THANK YOU FOR EVERYTHING YOU'RE DOING.
I JUST HAVE ONE COMMENT, THIS IS FOR FUTURISTIC, BECAUSE I TALKED TO SARAH YESTERDAY. CAN WE -- LIKE, THE HOLIDAY CHRISTMAS LIGHTING THING, CAN WE LOOK AT POSSIBLE FUTURISTIC OF SOME THING THAT FAMILIES CAN DO HOLIDAY- WISE THROUGHOUT THE HOLIDAY SEASON HERE TO HUBER? IT SEEMS LIKE SOMETHING FUN THAT --
>> YES, ABSOLUTELY. WE -- THE REALLY AWESOME THING ABOUT THE TREE LIGHTING THIS YEAR IS THAT WE GOT ALL THE DIFFERENT COMMUNITY GROUPS ON BOARD TO START OFFERING DIFFERENT THINGS AND POOL OUR RESOURCES AND OUR YEAR TWO AND BEYOND PLAN IS TO ADD MULTIDAY OPPORTUNITIES AND EXPERIENCES FOR FAMILIES.
SO, YES. I DON'T KNOW IF IT WILL LOOK EXACTLY LIKE WHAT THE DRAGONS ARE DOING, BUT WE WANT TO EXTEND THE HOLIDAY SEASON A BIT TOO.
>> IT DOESN'T HAVE TO BE LIKE THE DRAGONS, BUT I'M THINKING, PEOPLE GRAB AT THOSE KIND OF OPPORTUNITIES AND EVERYTHING AND THEY SEEM TO BE ABLE TO MAKE MONEY OFF OF THEM AND GET LARGE ATTENDANCE.
SO I JUST THOUGHT WE MAY AS WELL TRY SOMETHING.
>> WE WOULD LOVE TO, YES. THANK
AS YOU SPOKE, I WAS REMINDED OF THE SURVEY THE CITY PUT OUT THAT PUT OUR CITY PARKS RATED THEM SO HIGH AMONG OUR RESIDENTS AND RESPONDED TO THE SU NOT ONLY IN TERMS OF THEIR ENJOYMENT OF THE PARKS, BUT HOW IMPORTANT THEY WERE TO THEM. AND I WANTED TO COMPLIMENT YOU AND STAFF ON WHAT YOU'VE DONE HERE TO JUST KEEP ENCOURAGING AND GROWING THE PROGRAM. I THINK IT IS GREAT.
IN FACT IN THE NEWSLETTER, WHAT SARAH IS REFERRING TO, THE UPCOMING HOLIDAY CELEBRATION DOWN AT THE NEW GOVERNMENT CENTER, SOUNDS LIKE YOU'RE
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KNOCKING IT OUT OF THE PARK. SO, COULDN'T BE MORE PLEASED.>> THANK YOU, DON. ANYTHING ELSE? OKAY. APPRECIATE YOU BEING HERE.
[ Public Tree Ordinance]
>> -- IS THIS WORKING? YOU HAVE BEFORE YOU A RECOMMENDED ORDINANCE TO KIND OF DELINEATE MANAGEMENT OF OUR PUBLIC TREES. SO, ANY TREES ON OUR PUBLIC LANDS THAT WE MAINTAIN, SO THIS IS THOROUGH FARES, PARKS, AND R BUILDING FACILITIES, IT IS ASSIGNING MANAGEMENT, RESPONSIBILITIES TO BOTH MIKE GRAY, THE PUBLIC WORKS MANAGER AND THE PARKS MANAGER. SO, THE LONG- TERM GOAL AS YOU SEE OUTLINED IN THERE IS TO COME UP WITH A TREE MASTER PLAN.
AND WE LOOK TO THE PARKS BOARD TO HEAVILY ADVISE US ON THAT OF WHAT SORT OF INVENTORIES SHOULD WE BE ING ABOUT, HOW OFTEN SHOULD WE BE PERFORMING MAINTENANCE, ARE THERE OTHER GOALS WITHIN PROFESSIONAL ARBORIST COMMUNITIES WE SHOULD BE THINKING ABOUT FOR OUR COMMUNITY. AND GOING FROM THERE.
NOT ONLY IS IT OFFICIALLY SAYING THAT THERE IS SOMEBODY THINKING ABOUT TREES IN OUR COMMUNITY AND WE'RE GOING TO KEEP THINKING ABOUT THEM IN THE FUTURE, BUT IT SETS US UP TO BEGIN A TREE CITY USA CITY.÷÷WHICH WE ARE ALREADY MEETING ALL OF THE QUALIFICATIONS FOR, WE'RE EXCEEDING ACTUALLY.
SO, TO ME, THERE IS NO REASON NOT TO GET THAT RUBBER STAMP OF APPROVAL AND BE ABLE TO HAVE THE RESOURCES FROM THE ARBORIST FOUNDATION GO TO MEETINGS WITH OUR OTHER NEIGHBORING COMMUNITIES AND UNDERSTAND THEIR TREE PROGRAM.
SO, THIS IS THE RECOMMENDATION THAT I HAVE PUT BEFORE YOU.
>> THANK YOU. ANYONE HAVE ANY QUESTIONS? YES, DON.
>> SARAH, WILL THIS ORDINANCE, IF ENACTED, WILL IT HELP US AT ALL WITH WHAT I CONSIDER TO BE THE BUTCHERING OF TREES THAT WE SEE AROUND HUBER HEIGHTS? I DRIVE DOWN SHAW ROAD, THE POWER LINE COMPANY HAS TAKEN HALF A TREE DOWN, JUST CARVING AROUND POWER LINES.
DOES THIS SPEAK TO HOW WE'RE GOING TO ADDRESS PROPER -- I KNOW PRUNING WAS IN THERE.
>> YES, SO, I DON'T KNOW THE SPECIFICS ON THE BEST ANSWER TO STOP THAT. BUT WITHIN THE MASTER PLAN, PRUNING AND MAINTENANCE STANDARDS AND ALL OF THAT WOULD BE ADDRESSED AND WE WOULD BE ABLE TO LOOK TO OTHER COMMUNITIES AND HOW THEY'RE WORKING WITH UTILITY COMPANIES TO GET BETTER RESULTS, DEFINITELY.
>> AND I WOULD LIKE TO SEE THAT. THE POWER LINE COMPANY IS OBVIOUSLY INSTRUCTED TO CLEAR X NUMBER OF FEET AWAY FROM THE POWER LINES AND AS YOU PROBABLY HAVE SEEN AS YOU'VE DRIVEN AROUND TOWN, THEY BUTCHER THE TREES WHILE THEY'RE DOING IT. NOT ONLY ON THE RIGHT OF WAYS, BUT THEY DO THE SAME THING IN PEOPLE'S BACKYARDS. SO, SOME TYPE OF PROGRAM TO ADDRESS THAT WOULD BE WELL
>> YEAH. SARAH, ARE THERE ANY GRANTS THAT WE CAN USE THAT RELATE TO THE TREE CITY EFFORTS THAT WOULD OFFSET SOME OF THE CITY'S COSTS?
>> WELL, SO THE ONLY COST TO THE CITY IS THAT WE PLEDGE TO SPEND $2 PER RESIDENT ON TREES EVERY YEAR. WE'RE SPENDING OVER $90,000.
I DON'T BELIEVE I'VE ACCOUNTED FOR EVHING WE DO WITH TREES.
THAT WAS JUST KIND OF THE EASY THINGS TO COMPILE AND SEE WHY WE'RE HITTING IT OUT OF THE PARK. ABSOLUTELY ANY GRANT MONEY WE WOULD SEE RELATED TO TREES LIKE THIS URBAN TREE CANOPY GRANT WOULD COUNT TOWARD OUR TOTAL.
SO, IT DOES NOT HAVE TO BE DERIVED FROM TAXPAYER FUNDS, JUST BUDGETED. SO WE CAN CONTINUE TO SEEK GRANTS TO HELP OFFSET THAT AND THEN BEING PART OF TREE CITY USA SHOULD WE GO FOR ANY MORE URBAN TREE GRANTS, OR OTHER FORESTRY GRANTS, THEY KNOW WE'RE ALREADY MEETING CERTAIN STANDARDS FOR PLANTING AND PRUNING AND THINGS THAT THEY LOOK FOR BEFORE THEY INVEST IN TREE MONEY FOR YOU. SO IT SHOULD SET US UP NICELY FOR MORE GRANTS TOO.
>> THANK YOU. >> ANYTHING ELSE? OKAY. ANYONE HAVE ANY OBJECTIONS TO MOVING US E ING THIS ON TO MONDAY.
>> THIS IS AN ORDINANCE THAT WOULD GO TO TWO READINGS I ASSUME UNLESS WE NEED TO DO IT QUICKER THAN THAT.
>> TWO READINGS, THEN APPROVED.
>> EFFECTIVE 30 DAYS AFTER THIS --
>> SO I WOULD -- IF WE APPLY FOR TREE CITY USA THIS YEAR, WE NEED TO HATHAT IN BY DECEMBER 31ST, THE END OF THE YEAR.
[00:30:04]
SO SHOULD WE -->> IT WOULD BE DONE ON THE 24TH OF NOVEMBER, AND IT WOULD BE EFFECTIVE 30 DAYS FROM THAT, BUT WE COULD SEND IT OFF STILL.
I THINK IT WOULD BE OKAY TO CONTINUE IT.
>> OKAY. EVERYBODY GOOD? OKAY. SEE THAT ON MONDAY.
[ Rotary Park Agreement/Name Change * Rotary Park Agreement]
NEXT IS ITEM 3D, THE ROTARY PARK AGREEMENT AND NAME CHANGE.>> THIS IS ME AGAIN. SO, THE HUBER HEIGHTS ROTARY CLUB HAS FOR A LONG TIME SUPPORTED THE SHELTER AND HELD AN ANNUAL PICNIC AT THE SHELTER AT RIP RAP PARK ALONG THE BIKE PATH. AND RECENTLY WE HAVE EVALUATED IT AND DETERMINED THAT THE ROOF NEEDS SOME REPAIRS.
SO I ROTARY CLUB AND SAID YOU HELPED WITH THIS OVER THE YEARS, IS THIS SOMETHING YOU WOULD BE INTERESTED IN AND THERE IS ACTUALLY A ROTARY LARGER DISTRICT INITIATIVE TO ENHANCE PARKS AND SPECIFICALLY WITH EMPHASIS ON POLLINATORS.
SO THEY SAID HOW ABOUT WE DO YOU ONE BETTER AND ADOPT THE PARK, FIX THE SHELTER ROOF, AND LOOK TO MOVE AND ADD MORE POLLINATOR INFRASTRUCTURE THERE. SO THEY ARE COLLABORATING WITH SOME LOCAL STUDENTS AND TH JUST GOT RE- ESTABLISHED AT WAYNE TO ADD POLLINATOR PLANTS TO OUR EXISTING WILDFLOWER AND WILD GRASS AREAS THERE.
THEY'RE ALSO GOING TO ADD SOME INTERPRETIVE SIGNAGE AND CONTINUE TO MAINTAIN THAT SHELTER AND THAT POLLINATOR INFRASTRUCTURE IN PERPETUITY. AND EXCHANGE THEY WOULD LIKE THE PARK TO BE NAMED ROTARY MONARCH PARK. I THINK THAT'S A BEAUTIFUL SENTIMENT AND I HOPE THAT WE SEE A LOT OF BUTTERFLIES THERE IN THE FUTURE WITH THE WORK THEY'RE GOING TO BE PUTTING IN. AND SO THE EXAMPLE OF THAT AGREEMENT, LEGISLATION TO -- TO ENTER INTO THE AGREEMENT AND ORDINANCE FOR THE NAME CHANGE ARE ABOUT YOU.
>> CAN YOU GIVE US SOME EXAMPLES, SOME MORE EXAMPLES OF WHAT THE ROTARY HAS DONE OVER THE YEARS AS FAR AS MAINTAINING IT, NOT JUST USING IT?
>> SO I KNOW THAT HISTORICALLY WAY BACK BEFORE MY TIME THAT THEY WERE HELPED IN GETTING THE SHELTER THERE.
>> AT RIP RAP, NOT AT MIAMI VILLA.
>> WHERE THE SOCCER FIELD WAS. >> ON RIP RAP.
>> THAT'S THE ONE -- THAT'S HOW
>> I THINK ONE OTHER ELEMENT WAS GETTING THE PATH FROM THE PARKING LOT TO THE SHELTER.
>> YES, THEY WOULD LIKE THERE TO BE A PATH FROM THE PARKING LOT TO THE SHELTER. BUT WE INTEND TO DO THAT IN HOUSE WITH OUR OWN PAVING CAPABILITIES AND IT IS A NO BRAINER WHEN YOU SEE HOW MUCH FIELD YOU HAVE TO WALK THROUGH TO GET TO THE SHELTER.
>> IT IS WHERE YOU WOULD ACCESS THE GREAT MIAMI BIKE PATH, SO GO DOWN TAYLORSVILLE AND RIP RAP.
I GUESS WHEN I SAW THE RENAMING OF THE PAI WAS THINKING MIAMI VILLA. OKAY.
YOU KNOW, DIAL PARK, IT IS NOT GOING TO MATTER THIS TIME.
>> I THINK ANY KIND OF COLLABORATION WE HAVE WITH INTERESTED ORGANIZATION, NONPROFITS THAT WANT TO HELP MAINTAIN STUFF IN THE CITY --
>> I THINK THAT COLLABORATION IS -- THAT'S WORTH ITS WEIGHT IN
I THINK -- >> I THINK THIS IS SOMETHING WE SHOULD SUPPORT.
>> IT IS GREAT THEY STEPPED UP TO DO THAT.
>> ANYBODY HAVEOTHER QUESTIONS?
>> SO THE RESOLUTION WOULD BE ADOPT IT MONDAY, THE ORDINANCE WOULD HAVE TWO READINGS AS WELL.
>> OKAY. ANY OBJECTION TO MONDAY? OKAY. THANK YOU.
[ 2026 City Employee Health Insurance]
NEXT UP -- I SEE HEALTH INSURANCE, THAT'S GOT TO BE KATIE.>> 3E, 2026 CITY EMPLOYEE HEALTH INSURANCE PLAN, PR SYSTEM, WHATEVER.
>> THANK YOU, MAYOR, COUNCIL. THIS IS OUR ANNUAL LEGISLATION FOR CITY EMPLOYEE HEALTH INSURANCE. SO YOU'LL SEE THE -- WHAT WAS IN YOUR PACKET WAS BLANK. WE WERE NEGOTIATING -- OUR BROKER WAS NEGOTIATING WITH TWO COMPETITORS UP UNTIL ABOUT YESTERDAY. SO, WE HAVE COME DOWN TO
[00:35:03]
A RECOMMENDATION OF MOVING CARRIERS.WE HAD OUR CURRENT CARRIER WHO CAME IN AT 30%, EQUAL TO A MILLION DOLLAR INCREASE WHICH WE WANT TO LOOK AND SHOP IT OUT SO THEY SHOPPED IT OUT. CAME DOWN TO TWO GOOD COMPETITORS, TWO CARRIERS, THAT CAME OUT WITH -- ONE WAS 5%, ABOUT $175,000 INCREASE, AND THEN THE OTHER WAS 7.6%.
SO SAME BENEFITS, SIMILAR BENEFITS FOR EMPLOYEES, NO -- HOPEFULLY NO INTERRUPTION, HUGE INTERRUPTION FOR THEM. THAT CARRIER WILL BE CIGNA.
MY RECOMMENDATION WOULD BE FOR YOU TO APPROVE A CHANGE IN INSURANCE CARRIERS TO CIGNA. AND THEN WE ALSO WOULD SHOPPED OUT OUR DENTAL AND VISION.
OUR DENTAL AND VISION WAS ALL TOGETHER WITH UHC, SO WE'RE KIND OF -- WE'RE NOT WITH THAT CARRIER ANYMORE, HOPEFULLY. SO, WE WENT TO CHANGE OUR CARRIER TO SUPERIOR DENTAL FOR DENTAL INSURANCE AND EYEMED FOR VISION INSURANCE.
IN TOTAL, THE WHOLE INCREASE DENTAL WE'RE GOING TO SEE SAVINGS OF $14,000 AND VISION WE'RE GOING TO HAVE AN INCREASE OF 11.
IT IS ROUGHLY -- KIND OF A WASH. TOTAL INCREASE, I'M GOING TO ASK FOR AN AMOUNT NOT TO EXCEED $4.5 MILLION. I ALWAYS ROUND IT UP IN CASE WE HAVE NEW EMPLOYEES THAT MAY COME ON. WE DON'T USUALLY GET THAT HIGH, BUT IT IS ROUGHLY ABOUT $50,000 ROUNDED UP.
>> SO I KNOW WE -- I HOPE WE DON'T HAVE MUCH DISRUPTION.
DO WE -- WHEN WE THINK ABOUT MAKING THESE CHANGES.
WE HAVE TO KEEP THE BUDGET AND THE FISCAL PIECE OF THIS IN MIND, BUT THIS IS ALSO AFFECTING OUR EMPLOYEES AND THAT'S WHAT -- OUR EMPLOYEE SERVICE, OUR COMMUNITY, THAT IS IMPORTANT. HOW DO -- DO WE DO INTERNAL SURVEYS, THAT UCK ALK TO EMPLOYEES, GET FEEDBACK DO WE KNOW HOW THAT IS GOING TO INTERRUPT OR DISRUPT WHAT IS GOING ON OR --
>> WE DON'T. WE ACTUALLY WITH CIGNA, CIGNA IS NOT A VERY -- THEY'RE NOW TRYING TO GET IN THE MARKET, THEY'RE BIG IN CLEVELAND, COLUMBUS.
SO THEY'RE TRYING TO GET IN THE CINCINNATI MARKET.
SO -- THE DAYTON MARKET, SORRY. WE HAVE ASKED ABOUT THEIR NETWORK AND THEIR NETWORK THEY HAVE COME BACK AND IT IS FAIRLY LARGE, ONE OF THE BIGGER PLAYERS.
WE HOPE THERE IS NOT A WHOLE LOT OF INTERRUPTION.
I THINK THE MAJORITY OF EMPLOYEES WILL BE FINE. BUT, NO- , WE HAVEN'T SURVEYED
EMPLOYEES. >> IF THERE IS ANY CHANGE, IT WOULD BE ACCESS.
>> I WILL REAL QUICK, SO I WILL TELL YOU THAT KATIE AND I SPENT COUNTLESS TIME ON THE PHONE WITH OUR INSURANCE PROVIDER TRYING TO HELP US FIND THE RIGHT FIT. AND ONE OF MY QUESTIONS AND ONE OF MY ASKS WAS THAT AS AN EMPLOYEE, I ALWAYS HATED SWITCHING EVERY YEAR. IT JUST BECOMES CUMBERSOME.
SO, WE WERE LOOKING FOR A -- WE WERE LOOKING FOR A COMPANY THAT WASN'T JUST TRYING TO BUY OUR BUSINESS, IF THAT MAKES SENSE. AND CIGNA REALLY SEEMS TO BE THAT COMPANY. THEY'RE LOOKING FOR LONG-TERM VIABILITY IN THE DAYTON MARKET. THEY ACTUALLY PROPOSED TO A RATE INCREASE CAP FOR THE NEXT YEAR, WHICH WAS ACTUALLY REALLY LUCRATIVE TO US, IT LOOKS LIKE, POTENTIALLY. AND I MADE IT PRETTY CLEAR, I WOULD LIKE TO FIND SOMEBODY WE COULD PARTNER WITH FOR MULTIPLE YEARS.
I THINK THEY'RE THE COMPAN I'LL LET KATIE KIND OF ADD ANYTHING TO THAT. I WAS -- THE OTHER PROVIDER I WAS WORRIED THEY WERE TRYING TO GET OUR BUSINESS FOR ANOTHER YEAR AND THEN MOVE ON. CIGNA CAME IN AT A REALLY COMPETITIVE RATE, HAD SOME -- ALL THE BENEFITS ARE THE SAME. AND KIND OF ADDED IN SOME EXTRA THINGS WE HAVEN'T BEEN GETTING FROM OUR CURRENT PROVIDER ALSO.
>> GOOD. WE HEAR, MY GOSH, THERE IS THIS OUTRAGE, ALL THE EMPLOYEES, SO MANY THINGS ARE DIFFERENT, BUT AS LONG AS THE BENEFITS ARE THE SAME AND WE HAVE STGOOD ACCESS, THINK ABOUT
>> YEAH. IT IS A HUGE DIFFERENCE.
AND WE MAY SEE SOME CHANGE IN PHARMACY, BECAUSE PHARMACY IS RATHER LARGE. BUT EVERY SIX MONTHS USUALLY, EVEN IF YOU'RE WITH THE SAME CARRIER, THEY'RE CHANGINGCHANGING TIERS AROUND THERE IS SOME INTERRUPTION WITH THAT.
>> THE LAST PART ABOUT CIGNA, THEY RUN THEIRS CONJUNCTION WITH GOOD RX. THEY'LL GIVE THE EMPLOYEE WHICHEVER IS THE BETTER PRICE TOO.
THERE IS SOME -- THERE IS SOME REALLY UNIQUE WELLNESS THINGS THAT CIGNA IS OFFERING TOO.
I THINK KATIE HAS DONE AN AMAZING JOB.
THIS TIME OF YEAR STINKS FOR EVERYBODY.
YOU'RE TRYING TO MANAGE COSTS AND MANAGE INCREASE AND WHEN WE SAT DOWN AT THE TABLE THE FIRST TIME AND HEARD 30%, IT TOOK MY BREATH
[00:40:02]
>> IT DID. I THINK KATIE HAS DONE AN AMAZING JOB WORKING WITH OUR INSURANCE COMPANY TO KIND OF MAKE THE RIGHT DECISION MOVING FORWARD.
WE HAD SOME PREMIERE DENTAL IN THE PAST.
GREAT TO GET BACK TO THAT I THINK.
THEY HAVE GOOD OFFERINGS TOO. SO I THINK KATIE HAS DONE AN AMAZING JOB.
>> THANK YOU. AND I HOPE HOPE WASN'T -- I HOPE I DIDN'T COME ACROSS -- I WAS QUESTIONING WHAT YOU WERE DOING.
>> MY QUESTION S MORE IN TUNE WITH ULTIMATELY ARE THE EMPLOYEES GOING TO BE HAPPY WITH THE CHANGES BEING MADE.
I KNOW THAT'S A BIG BALANCE, RIGHT? TRYING TO MAKE SURE WE'RE GETTING -- WE'RE SPENDING THE TAXPAYER DOLLARS AND THE MOST EFFICIENT AND BEST WAY POSSIBLE AND THEN MANAGING EXPECTATION, YOU KNOW, FOR THE EMPLOYEES USING THAT INSURANCE AS WELL. I KNOW THAT'S A TOUGH BALANCING ACT. I APPRECIATE THE WORK THAT HAS GONE INTO IT. I WAS REALLY JUST MORE CURIOUS ABOUT WHAT THAT PROCESS LOOKED LIKE SO TO SPEAK.
>> OUR INSURANCE BROKER IS VERY GOOD ABOUT ASKING US WHAT WE WANT. AND OUR BIGGEST THING IS EVERYTHING HAS TO BE SIMILAR. IF NOT THE SAME, BUT AS CLOSE AS ITBE AND THEY HAVE DONE A ENAL JOB ON HELPING GET THAT DONE TOO.
>> COULD YOU MAKE SURE THAT STAFF, US, NOT ONLY STAFF RECEIVE THE PREMIUMS AND WHAT THE COSTS AND ALSO THE LEVELS, I WOULD LIKE TO KNOW WHAT WE'RE
DOING FOR OUR EMPLOYEES. >> YEAH.
>> I WOULD LIKE TO SEE THAT TOO, SO WE ARE -- JUST SO WE KNOW.
>> AND TOO I WANT TO MAKE SURE YOU KNOW, LIFE INSURANCE, WE'REG TO STICK WITH NEW YORK LIFE, THEY HAD GIVEN US A TWO- YEAR RATE.
WE'LL BE STICKING WITH THEM, NO INCREASE FOR THAT.
>> THAT'S THE STANDARD TERM LIFE POLICY THAT EVERY EMPLOYEE -- DOES ANYONE HAVE ANYTHING ELSE?
>> OKAY. ANY OBJECTIONS TO MOVING THIS MONDAY?
>> OKAY. SEEING NONE, WE'LL MOVE ON.
[ Powell Road S Curve Realignment Project - Award Contract]
>> YES. ITEM 3F, THE POWER ROAD S CURVE REALIGNMENT CONTRACT AND AWARDING THAT
CONTRACT. >> THIS AUTHORIZATION ALLOWS THE CONTRACT WITH INTEGRITY CONTRACTORS.
THIS PROJECT IS A RECONSTRUCTION OF POWELL ROAD TO PROVIDE SAFETY IMPROVEMENTS FOR HORIZONTAL VERTAL REALIGNMENT OF POWELL ROAD AT THE CURVES THAT ARE JUST WEST OF OLD SHORE PIKE AND ALSO STORM SEWER UPGRADES AND SOME ROADSIDE GRADING FOR THE DITCHES.
LOCATION MAP SHOWN IN YOUR PACKET, SHOWS THE PROPOSED ALIGNMENT OF THE ROAD, INTEGRITY CONTRACTORS WAS THE LOWEST AND BEST BIDDER AT THE BID OPENING ON OCTOBER 17TH. AND YOUR BID TAP LAGS BULATION IS IN THE PACKET. AND INTEGRITY CONTRACTOR SUBMITTED A BID . THEY JUST WORKED ON THE GRANT PIKE PROJECT, ALMOST FINISHED OUT THERE, JUST WAITING ON THE -- TO SHOW UP. SO THEY DID A GREAT JOB ON THIS PROJECT. THIS PROJECT IS SCHEDULED TO START NEXT YEAR AT THE BEGINNING OF MARCH AND SHOULD BE DONE BY JUNE 1ST.
SO THE ROAD WILL BE CLOSED FOR APPROXIMATELY TWO TO THREE MONTHS WHEN WE DO THAT.
>> IN THAT AREA. WE USE CAPITAL IMPROVEMENT FUNDS TO PAY FOR THIS NOT TO EXCEED $605,000.
>> SO, I JUST -- I GOT -- THIS IS JUST KIND OF THING THAT CROSSED MY MIND. I REMEMBER WHEN WE FIRST TALKED ABOUT THIS, A YEAR AND A HALF AGO?
>> YES. I TRIED FOR FUNDING ON IT AND I DID NOT GET IT.
>> I THINK JUST FROM A TIME PERSPECTIVE, I THINK ALL OF US UP HERE NEED TO REALLY UNDERSTAND WE HAVE ISSUES AND THINGS THAT COME BEFORE US, AND WE TALK ABOUT THEM FOR AN HOUR OR DURING -- OVER THE COURSE OF A MEETING.
AND, YOU KNOW, WE IMPROVE THOSE THINGS, WE APPROVE THOSE THINGS TO GO OUT TO BID AND THEN WE KIND OF STEP AWAY FROM IT.
I WE ALL NEED TO TAKE THE TIME TO UNDERSTAND THE AMOUNT OF WORKGOES IN BEHIND THE SCENES. AND GETTING THIS STUFF DONE. WE TALKED ABOUT THIS A YEAR AND A HALFAGO. BUT WE HAVE A STAFF THAT HAS BEEN LOOKING AT AT TRACKING IS, RUSS AND YOUR TEAM AND AARON, THIS IS -- WE DON'T TH ABOUT THAT UNTIL WE SEE IT COME BACK ON THE PAPER AGAIN AND, LIKE, OH, , I REMEMBER TALKING ABOUT THAT, THAT WAS ALMOST TWO YEARS AGO, BUT THAT DOESN'T MEAN THAT THE WORK STOPPED SINCE THE FIRST TIME THAT WE SAW THIS AND
[00:45:02]
TALKED ABOUT IT. I JUST THINK WE ARE EXTREMERY LUCKY WE THINK ABOUT ALL THE WORK THAT GOES INTO BRINGING ABOUT THESE PROJECTS, ALL THE THINGS THAT HAPPEN IN THE BACKGROUND TO BRING THEM BACK TO US SO WE CAN GO, OH, YEAH, I REMEMBER THAT. THERE IS JUST SO MUCH THAT GOES INTO THAT. SO, RUSS, THANK YOU.AARON, THANK YOU. THANK YOUR STAFF.
I THINK THAT'S A -- THIS IS A PROJECT THAT DEFINITELY NEEDS TO HAPPEN, NEEDS TO BE DONE. AND I'M GLAD TO SEE IT BACK AND WE'RE AWARDING A CONTRACT AND WE'RE GOING TO GET IT MOVING. I WOULD BE REMISS IF I DIDN'T SAY WHAT WAS ON MY MIND. THANK YOU.
ANYBODY ELSE HAVE ANY QUESTIONS ABOUT THAT PROJECT?
>> RUSS, AS YOU GOT THE EASEMENTS WORKED OUT TO STRAIGHTEN THAT ROAD, WHO DOES THE PROPERTY BELONG TO WHERE THE OLD ROAD WAS AND THE CURVE? I'M LOOKING AT THE MAP HERE.
>> THERE WERE FOUR PROPERTIES. THERE IS THE FOP ON THE NORTH SIDE, AND --
>> AND ON THE SOUTH SIDE, THERE WAS YOUNG, I THINK THERE IS A BIG PROPERTY THERE THAT OWNS THE CORNER. AND THEN THERE IS A STRIP THERE THAT WAS -- AS A NEW PROPERTY OWNER THERE THAT I THINK HE ACTUALLY LIVES IN THE OLD 40 AND 8, I THINK IT IS CALLED.
WE HAD TO GET AN EASEMENT FROM THOSE THREE AND THERE WAS ANOTHER ONE ON THE NORTH SIDE, I DON'T REMEMBER WHO THAT WAS.
>> ASKING ABOUT THE PROPERTY THAT IS BEING --
>> YEAH. THIS IS A COMMUNITY CENTER HERE? THAT'S THE FOP. SO THE ONE IS TO THE LEFT OF FOP. THERE IS A BIG LOT THERE AND THEN WE CUT YOU'VE CUT THROUGH HERE, AND SO WHAT HAPPENS TO WHO OWNS THE PROPERTY NOW WHERE THE ROAD USED TO CURVE?
>> WE TAKE RIGHT OF WAY AND THE LAND ACTUALLY INCREASES THERE. AND THEN WE TAKE AWAY RIGHT OF WAY ON THE SOUTH SIDE. TAKE AWAY LAND FROM THE SOUTH SIDE, WHICH IS THAT BIG PROPERTY ON THE LEFT SIDE, THE YOUNG PROPERTY AND THE STRIP THERE, AND THEN ACTUALLY THERE IS ANOTHER GENTLEMAN THAT LIVES ON THE SOUTH SIDE THAT WE -- HE WILL ACTUALLY GET SOME LAND TOO.
SOME OF THEM INCREASED THEIR LAND.
>> AND THEN SOME ARE TAKEN AWAY. ONES THAT ARE TAKEN AWAY RECEIVED COMPENSATION FOR THAT.
>> THANK YOU. REMISS NOT TO ASK, THOUGH INTEGRITY WAS THE LOW BIDDER, THEY'RE ALMOST TWO AND A HALF TIMES THE LENGTH OF TIME FOR COMPLETION.
>> THEY MADE A MISTAKE ON IT. WE HAD A NEW COMPLETION DATE OF MAY 31ST. THEY SAID THEY WILL HAVE IT DONE BY THAT --
>> I WAS CURIOUS AS TO WHY THEY WERE -- THEM AND I THINK THE TOP -- THE OTHER BIDDER, PERFORMANCE, WAS 180 DAYS.
I DIDN'T KNOW IF THAT FACTORED INTO PRICING OR NOT, WHETHER YOU'RE TAKING MORE TIME, BETTER PRICE, BUT THAT MAKES SENSE, RUSS.
>> WE JUST VERIFIED BEFORE WE SAID WE WOULD AWARD IT THAT YOU HAVE TO -- IN OUR DOCUMENTS, IT STATED IT HAD TO BE DONE BY MAY 31ST AND HE SAID WOULD HAVE IT DONE.
>> RUSS, CAN YOU TELL ME, WHEN DOES IT START?
>> PROBABLY ABOUT MARCH 1ST. USUALLY RIGHT AFTER FEBRUARY, THE WEATHER, MARCH IS WHEN IT USUALLY STARTS.
>> THOSE PEOPLE WILL HAVE ACCESS TO THEIR PROPERTIES EVERY DAY?
>> YES, MIGHT HAVE TO DRIVE ON GRAVEL FOR A LITTLE
>> ANYTHING ELSE? ANY OBJECTION?
[ Chambersburg Road West Right Of Way Acquisition Services - Contract Modification]
OKAY. WE'LL MOVE THAT ON. ALL RIGHT, NEXT 3G, CHAMBERSBURG ROAD WEST RIGHT OF WAY ACQUISITION SERVICES AND CONTRACT MODIFICATION THERE.>> THIS IS A CONTRACT MODIFICATION WITH ENVIRONMENTAL DESIGN GROUP, AND IT WAS THE COMPANY THAT DID THE RIGHT OF WAY ACQUISITIONS FOR THE CHAMBERSBURG WEST PROJECT. AND THAT GROUP WAS -- THEY CONTRACTED WITH THE CITY FOR THE NEEDED RIGHT OF WAY AND PERMANENT AND TEMPORARY EASEMENTS ON CHAMBERSBURG ROAD WEST. THE ACQUISITIONS FOR THE WIDENING, SIDEWALK BIKE PATH INSTALLATION WITH DRAINAGE AND SLOPE ADJUSTMENTS.
THE ORIGINAL CONTRACT FOR DOING ACQUISITIONS ON 30 DIFFERENT PROPERTIES WAS 139,000.
THEY CAME BACK TO US ASKING FOR ADDITIONAL 46,950 FOR TOTAL OF
[00:50:10]
$185,950. THE REASON FOR THE INCREASE OF -- FOR THIS ADDITIONAL MONEY WAS FOR THEIR TIME AND EXPENSES WHICH WERE BASICALLY CAUSED BY SOME OF THE PROPERTY OWNERS THEY HAD A LOT OF NEGOTIATIONS WITH. THEY HAD FIRST OFF 16 OF THE PROPERTIES THEY HAD TO GO FURTHER THAN JUST STRAIGHT GETTING APPRAISALS AND NEGOTIATING. THEY HAD TO TAKE EXTRA TIME WITH THEM. SOME OF THEM THEY PROVIDED SURVEYS FOR, THEY PAID FOR THE SURVEYS OF THEIR PROPERTY AND THE FRONT TO LET THEM KNOW WHERE THIS NEW RIGHT OF WAY -- EASEMENTS WOULD BE AT.THEY ASSISTED IN ESTIMATING FOR THE REVISIONS THAT THEY ASKED FOR.
LETTERS, PHONE CALLS AND ATTENDED MULTIPLE MEETINGS WITH MANY OTHER PROPERTY OWNERS AND THEY ALSO HELPED WITH THE REDESIGN COORDINATION BETWEEN THE CONSULTANTS, WITH MONTGOMERY COUNTY, WITH HUBER HEIGHTS AND WITH ODOT.
IT IS AN ODOT PROJECT. SO, AND THIS INCREASE WE HAVE COVERAGE THROUGH THE CAPITAL FUND.
ANYONE HAVE ANY QUESTIONS? ANY OBJECTIONS?
[ Water Main Improvement Project - Walmac Street/Betal Court - Award Contract]
OKAY, SEEING NONE, I'LL MOVE THAT ON.NEXT UP 3H, THE WATER MAIN IMPROVEMENT PROJECT AT WALMAC STREET AND BETAL COURT AND AWARDING THAT CONTRACT. THIS GOES BACK TO SOMETHING WE SAW A LONG TIME AGO CARRIED FORTH AND HERE WE SEE IT AGAIN.
>> YEAH, THIS IS TO ENTER A CONTRACT WITH C.G.
CONSTRUCTION FOR THE WATER MAIN INSTALLATION ON WALMAC STREET AND BETAL COURT.
ALSO HAVE IN YOUR PACKET, A STREET MAP THAT SHOWS THE TWO STREETS AND THE LOCATION OF THE WATER MAIN BEING INSTALLED.
C.G. WAS THE LOWEST AND BEST BIDDER, BID OPENING ON OCTOBER 17TH. THEY WERE 11 CONTRACTORS THAT SUBMITTED BIDS FOR THIS PROJECT AND WE THE BID TAP BULATION IN THE PACKET.
$317,110 FOR C.G. CONSTRUCTION. IF YOU LOOK ON THE BID TABULATION, YOU'LL SEE WE GAVE THEM TWO OPTIONS OF GETTING IT DONE NOW BEFORE THE END OF THE YEAR, OR TO BID FOR IT IN THE SPRING.
AND C.G. WAS LOW ON BOTH OF THOSE OPTIONS, AND WE DECIDED TO HAVE IT -- GO AHEAD AND HAVE IT PUT IN NOW.
I THINK THERE IS TWO -- ONE OR TWO PROPERTIES OUT THERE HAVING A LOT OF PROBLEMS WITH THEIR WATER. AND THEIR WELLS HAVE DRIED UP.
WE DECIDED TO GO AHEAD WITH IT NOW AND HAVE THEM WORK ON IT, THEY'LL PROBABLY START AS SOON AS AFTER WE GET THIS AWARDED, CONTRACT SIGNED, THEY'LL GET STARTED IN TWO OR THREE WEEKS.
>> THEY'LL BE SOME HAPPY HOME OWNERS DOWN THERE.
>> YEAH, YEAH. AND C.G. PERFORMED MANY PROJECTS WITH THE CITY, BID 16 INCH WATER MAIN INSTALLATION ON BELL FOUNTAIN ROAD TWO YEARS AGO. THIS IS SCHEDULED TO START IN NOVEMBER AND COMPLETED BY END OF THE YEAR.
WATER FUND WILL BE USED NOT TO EXCEED
$360,000. >> THANK YOU, RUSS. ANY QUESTIONS? ANY OBJECTION?
[ Case BDP 25-23 - Dublin 7 - Basic Development Plan - 6900 Executive Boulevard]
OKAY. THANK YOU.WE'LL MOVE THIS ON TO MONDAY. NEXT ITEM, 3I, CASE BDP 23, DUBLIN 7, BASIC DEVELOPMENT PLAN AT 69 EXECUTIVE BOULEVARD.
>> I WILL -- GOOD EVENING, MAYOR, COUNCIL, I'LL JUST GO THROUGH SOME OF THE SLIDES BRIEFLY.
I DON'T WANT TO SAVE -- I WANT TO SAVE SOME OF THE FUND FOR MONDAY.
SO, THIS IS A BASIC DEVELOPMENT PLAN FOR PROPOSED RESTAURANT CALLED DUBLIN 7, AN IRISH PUB-THEMED RESTAURANT, IT IS ON 3. 78 ACRES ALONG EXECUTIVE BOULEVARD ZONED EMPLOYMENT PARK.
THIS IS THE LOCATION WE HAVE BEEN TALK PG THIS FOR A WHILE. IT IS JUST THE EAST OF THE ROSE MUSIC CENTER AND TO THE WEST OF -- THE EXISTING TJ CHOPS. THIS IS THE CURRENT SITE PLAN.
WE ARE IN THE PROCESS OF REPLATTING THIS.
SO ALL OF THE DIMENSIONS AND SETBACKS THAT WE ARE PROPOSING ARE CONSISTENT WITH THE NEW RECORD PLAN THAT WE WILL BE FILING HERE SHORTLY. BUT THE RESTAURANT SITS ON THE WEST SIDE OF THE SITE. THERE IS PARKING TO THE EAST.
THERE IS -- THE RESTAURANT IS I WOULD SAY HALF PERMANENT STRUCTURE AND THEN HALF -- ANOTHER THIRD HAS THE OPTION OF BEING KIND OF A THREE SEASON AREA.
AND THEN THERE IS LAND TO THE SOUTH THAT WOULD BE AVAILABLE FOR SPECIAL EVENTS. THIS IS THE PROPOSED ELEVATIONS.
[00:55:01]
SO THE TOP ONE IS THE EAST ELEVATIONS, THIS IS WHAT YOU WOULD SEE IF YOU'RE IN THE PARKING LOT, LOOKING TO TH WEST. THE BOTTOM IS THE WEST ELEVATION, SO THIS IS WHAT YOU WOULD SEE BASICALLY FROM THE ROSE MUSIC CENTER.AND THEN IF YOU ARE DRIVING IN THE NORTH ELEVATION IS KIND OF THE ENTRANCE. AND WHAT YOU SEE ON THE MIDDLE IMAGE AND THEN THE BOTTOM IMAGE, THAT AREA THAT HAS -- I GUESS FOR LACK OF A BETTER WORD, THE BASE, THAT IS THE OUTDOOR BEER GARDEN THAT WOULD BE AVAILABLE, SCREENED IN THE WINTER, SO, UNFORTUNATELY OUR ZONING CODE ALSO TAKES INTO ACCOUNT THE SEATING THAT COULD POSSIBLY BE IN THE BEER GARDEN. SO, THE -- ACCORDING TO THE ZONING CODE, THIS -- THERE IS NOT ENOUGH PARKING. IT IS STAFF'S OPINION THERE IS PLENTY OF PARKING BECAUSE THERE ARE 1300 SPACES JUST TO THE WEST IN THE ROSE MUSIC CENTER THAT CAN BE SHARED. SO, WE ARE IN THE PROCESS OR WILL BE SHORTLY UPDATING OUR ZONING CODE AND ONE OF THE THINGS WE WANT TO DO IS REDUCE THE REQUIRED PARKING OR HOW THESE ARE -- HOW IT IS CALCULATED.
THERE WAS VERY LITTLE DISCUSSION.
THERE WAS SOME DISCUSSION ABOUT PARKING.
IT WAS PLANNING COMMISSION'S OPINION THAT THERE WAS SUFFICIENT PARKING IN THIS AREA.
THERE WAS NOBODY THAT SPOKE AGAINST THE PROPERTY -- THE PROJECT.
THIS -- IF IT IS APPROVED ON MONDAY, THIS WILL COME BACK FOR DETAILED DEVELOPMENT PLAN BECAUSE WE STILL NEED TO WORK OUT SIGNAGE, LANDSCAPING AND THINGS OF THAT NATURE. BUT PLANNING COMMISSION RECOMMENDED APPROVAL UNANIMOUSLY AND STAFF'S RECOMMENDATION ALSO THAT COUNCIL RECOMMEND APPROVAL OF THE BASIC DEVELOPMENT PLAN AS
SUBMITTED. >> SO IF ALL THIS IS APPROVED AS SUBMITTED, WHAT KIND OF A TIME FRAME TO DIRT MOVING? I KNOW THERE IS A PROCESS TO GET IT BUILT.
START? >> SO, IN OUR DISCUSSIONS WITH THE APPLICANT, ONCE THEY HAVE OUR APPROVALS, THEY WILL QUICKLY TURN AROUND BUILDING PERMITS AND I WOULD IMAGINE ANTICIPATE THEY WOULD BE UNDER CONSTRUCTION PROBABLY SECOND QUARTER OF NEXT YEAR.
>> AARON, I REALIZE WE HAVE ACCESS FPARKING WITH THE ROADS. IF THERE AN ENT GOING ON? BECAUSE WHEN AN EVENT IS GOING ON AT THE ROSE, PARKING IS A PREMIUM. AND THEY WOULD PROBABLY HAVE A BIG BUNCH OF PEOPLE AT THE DUBLIN.
>> THEY WILL. SO THEY'RE COUNTING ON THE FACT THAT THERE ARE EVENTS GOING ON. THEY PLAN TO RUN A SHUTTLE SERVICE BACK AND FORTH BETWEEN THEIR FACILITY AND THE ROSE AND VICE VERSA, SO THEY WANT TO HAVE THAT SYMBIOTIC RELATIONSHIP BETWEEN THE ROSE MUSIC CENTER AND THIS FACILITY.
>> OKAY. THE SHUTTLE ANSWERS THE CONCERNS. OKAY.
>> ANYONE HAVE ANY OTHER QUESTIONS? ANITA?
>> I NEVER NOTICED, IS THIS TWO-STORY?
>> IT IS A SINGLE STORY WITH A
HIGH ROOF. >> I SAW PEOPLE KIND OF UP
THERE. >> THERE IS A ROOFTOP DECK, BUT IT IS NOT TECHNICALLY SECOND STORY.
YOU CAN'T -- THERE WILL BE A STAIRCASE TO THE ROOFTOP DECK. THEY HAVE A SIMILAR FACILITY DOWNTOWN AT THE DUBLIN PUB. THEY HAVE A ROOFTOP DECK THERE.
THERE WILL BE A STAIRWAY UP TO THE ROOF, BUT THERE IS NOT TECHNICALLY A SECOND STORY.
>> I JUST DIDN'T KNOW THAT TO THE LEFT THERE, WHERE THE PEOPLE ARE, IF THAT WAS A SECOND STORY PARTY ROOM OR SOMETHING.
>> NO. THE ONLY ITEM THAT WE WILL NEED TO WORK OUT WITH THEM AND THE DETAILED DEVELOPED PLAN, IS ROOF SIGNS. I DON'T HAVE AN ISSUE WITH IT AS LONG AS I THINK WE'RE GOING TO WORK WITH THEM. MY ONLY CONCERN IS THAT THAT WE DIM IT IF IT IS INTERNALLY ILLUMINATED.
IT WOULD BE FACING THE -- IT WILL FACE THE TRUE BY HILTON AND COULD BE ANNOYING TO THE PATRONS THERE. NOT GOING TO BE ABLE TO REALLY SEE IT FROM 70.
BUT IT IS KIND OF A VERY COOL STATEMENT THAT REALLY ADDS CHARACTER.
SO ONE OF THOSE THINGS WHERE IN MY VIEW WE SHOULDN'T LET THE CODE GET IN THE WAY OF A GOOD DESIGN.
AND SO WE'LL WORK THROUGH THAT.
>> WILL WILL BE A THEME FOR ST. TRICK'S DAY? EL VANT IN EPHANT IN THE ROOM.
[01:00:01]
>> WE HAD DISCUSSIONS ABOUT A ST. PATRICK'S DAY EVENT.
WE'RE WORKING OUT THE DETAILS WHETHER WE HAVE IT IN THE ROSE OR HAVE IT A SEPARATE TENT.
SO I THINK THINKTHERE MANY BENEFITS TO OPENING THE ROSE EARLY FOR THAT, BUT WE'RE STILL HAVING CONVERSATIONS ON THAT.
>> BUT THERE WILL BE AN EVENT.
>> NO, THAT WOULD BE NEXT YEAR.
>> THEY WON'T BE OPEN YET. WE STILL WANT TO HAVE ST.
PATRICK'S DAY FESTIVAL IN '26.
>> A TEASER EVENT FOR WHAT IS TO COME.
>> NICE FOR CULTURE AND DIVERSITY.
>> WHEN DO THEY BREAK GROUND? IF EVERYTHING IS APPROVED, WHEN ARE THEY PROJECTED?
>> I THINK THEY WILL START TO BREAK GOUND GROUND AS SOON AS POSSIBLE.
I IMAGINE PROBABLY DEPENDING ON HOW QUICKLY THEY CAN GET PERMITS THROUGH THE COUNTY, I WOULD SAY FEBRUARY, MARCH.
>> AND THEY'RE GOING GET IT UP THAT FAST?
>> WELL, THE EVENT WOULD BE SEPARATE.
IT WOULD BE HELD WHILE IT IS UNDER CONSTRUCTION.
BUT THIS WOULD BE A LATE '26, EARLY '27
>> NOT A COMPLICATED BUILDING, VERY COOL AND WELL DESIGNED BUILDING, SO I THINK THIS WILL BE BUILT PRETTY QUICKLY.
>> THANK YOU, MAYOR. WHEN WILL WE HAVE A DOOR IN THAT AREA?
>> YES, SO, THAT'S THE OTHER DISCUSSION WE HAD. AS SOON AS THIS IS APPROVED AND THEY'RE ABLE TO A LIQUOR PERMIT FOR THIS SITE, WE WILL BEGIN THE PAPERWORK.
>> LET ME KNOW IF THEY NEED A PIN.
>> AARON, HOW IMPORTANT IS THIS TO OUR ENTERTAINMENT DISTRICT IN YOUR OPINION?
>> I THINK IT IS VERY -- I THINK IT IS VERY IMPORTANT.
IT ADDS ANOTHER OPPORTUNITY FOR ENTERTAINMENT AND DESTINATION ALONG THE EXECUTIVE -- THE HEIGHTS ENTERTAINMENT DISTRICT.
>> AND HOW LONG HAVE YOU BEEN WORKING ON THIS?
>> I THINK WE HAVE BEEN TALKING ABOUT THIS SINCE I'VE BEEN HERE. AND INMORE DETAIL PROBABLY IN THE LAST 18 MONTHS.
>> OKAY. THANKS FOR YOUR HARD WORK.
>> THERE WILL BE A PUBLIC HEARING ON MONDAY.
WILL THIS GO TO TWO READINGS OR --
>> I THINK IN ABSENCE OF TIME, WE PREFER TO HAVE ONE READING, SO THAT WE CAN MOVE THIS TO DEED DEVELOPMENT. THEY'RE ALMOST COMPLETE WITH WHAT THEY NEED TO SUBMIT TO US FOR THE DETAILED DEVELOPMENT PLAN.
>> I HAVE TO SAY, I'M INCREDIBLY EXCITED ABOUT THIS.
THERE ARE -- MY FIRST CONVERSATION WITH THE TIEBERS ABOUT BRINGING THE DUBLIN PUB TO HUBER HEIGHTS TOOK PLACE 30 DAYS AFTER I WAS SWORN IN AS THE MAYOR BACK IN 2018. SO, JANUARY 3RD, 2018, WAS THE FIRST CONVERSATION I HAD WITH THE TIEBERS ABOUT THIS.
THIS, TO ME, IS A LONG TIME COMING.
SO, TO BE SITTING HERE AND SEEING THIS AFTER EIGHT YEARS OF CONVERSATION AND PLANN AND ALL THE THINGS THAT IT TOOK TO GET EXECUTIVE BOULEVARD TO THE POINT THAT THEY WERE CONFIDENT THE ROSE WAS GOING TO BE SUCCESSFUL AND WHERE WE'RE AT AND OTHER THINGS GOING ON, ALL THAT STUFF TO SEE THIS COMECOME TOGETHER, ALMOST NINE YEARS LATER IS PRETTY EXCITING.
>> I HAVE ANOTHER QUESTION. HOW IMPORTANT IS ITIT FACILITIES LIKE THIS FOR US TO OFFER 12 MONTHS OF ENTERTAINMENT?
>> WELL, SO, IT IS IMPORTANT TO THEM BECAUSE IT ALSO PROVIDES, YOU KNOW, ANOTHER CRITICAL MASS OF POTENTIAL CUSTOMERS. AND SO I THINK THIS RESTAURANT IS IN ITSELF A DESTINATION.
BUT AS FAR AS TYPICAL RESTAURANTS AND BARS, HAVING AN ATTRACTION TO HELP BRING THAT CRITICAL MASS OUTSIDE, PARTICULARLY OUTSIDE OF WEEKENDS IS EXTREMELY IMPORTANT.
>> AND HOW BENEFICIAL IS IT TO HAVE THIS ON THE SAME SIDE OF THE STREET AS IT RELATES TO THE DORA?
>> THIS IS -- THIS IS NECESSARY TO HAVE THIS HERE.
>> YEAH, AARON, I WAS GOING TO -- PARKING WAS A CONCERN FOR ME WHEN I FIRST SAW THE DRAWING. THE MORE I THOUGHT ABOUT IT, I LIKE YOUR THOUGHT PROCESS BEHIND THIS.
AND WE DO HAVE MANY MASSIVE PARKING LOT.
NOT ONLY NEXT TO IT, BUT WE'RE GOING TO HAVE PARKING ALL THROUGHOUT. WHAT WILL BE DORA.
I JUST HAVE A FEELING THAT WE HAVE TALKED ABOUT
[01:05:04]
WALKABILITY, BEING ABLE TO TRAVEL FROM POINT TO POINT WITHIN THE ENTIRE ENTERTAINMENT DISTRICT. I APPLAUD YOUR THOUGHT PROCESS ON THE PARKING. I THINK THAT'S A GREAT THING TO DO.>> YEAH. THE CHALLENGE WITH THE PARKING IS THAT OUR CODE REQUIRES ONE SPACE WE ARE SPACE PER TWO SEATS.
THE LIKELIHOOD OF 360 SEATS ALWAYS BEING OCCUPIED, WHICH I HOPE IT IS, BUT THE REALITY IS THAT IS RARE. THAT'S LIKE HAVING, YOU KNOW, YOUR WALMART AND TARGET PARKING LOT SIZED FOR CHRISTMAS EVE. THEY'RE HALF OF THE TIME
EMPTY. >> I WAS GOING TO SAY, IS THAT THE SAME CODE THAT HAS 4,000 PARKING SPACES AT THE MOVIE THEATER? I WAS ABOUT TO MENTION THAT DURING MY PREVIOUS TIME ON THE PLANNING COMMISSION.
WE DESIGNED PARKING LOT FOR A MOVIE THEATER THAT YOU CAN LAND A BLIMP IN NOW.
>> THE WHOLE CITY CAN GO SEE A MOVIE AT THE SAME TIME.
>> EXACTLY. >> THE CODE IS A PRODUCT OF ITS TIME. WE'RE NOT IQUE.
>> AWESOME. ANYONE HAVE ANYTHING ELSE? OKAY. ANY OBJECTIONS TO MONDAY? OKAY. WILL SEE IT THERE.
[ Case BDP 25-24 - City of Huber Heights - Basic Development Plan - 7151 Executive Boulevard]
ITEM 3J, CASE BDP 25- 24, CITY OF HUBER HEIGHTS BASIC DEVELOPMENT PLAN FOR 7151 EXECUTIVE BOULEVARD.>> YES, SO IN THIS CASE WE THE CITY OF HUBER HEIGHTS IS THE APPLICANT. SO THIS IS A BASIC DEVELOPMENT PLAN TO APPROVE THE ZONING AND THE ZONING DENSITY AND ROUGH SITE PLAN FOR AN INDOOR MUSIC FACILITY. IT IS ON 18 ACRES ZONED PLANNED MIX USE. RIGHT NOW WE ARE PROPOSING -- THIS ONE WHERE I'M THE PLANNER AND THE APPLICANT.
WE ARE PROPOSING A 3500 PATRON CAPACITY INDOOR MUSIC VENUE. THIS IS THE SITE THAT WOULD BE REZONED THROUGH THE -- SUBJECT TO THE BASIC DEVELOPMENT PLAN, THE ZONING IS FINE. THIS IS THE PROPOSED SITE PLAN, SO YOU HAVE A VIP LOT ON THE EAST SIDE. THE PROPOSED VENUE THERE ALONG EXECUTIVE BOULEVARD AND THEN A GA LOT THAT OF ROUGHLY 2600 SPACES, REMEMBER CORRECTLY.
ADDITIONALLY, AS PART OF THE BASIC DEVELOPMENT PLAN, WE LOOKING AT STORMWATER MANAGEMENT, SO WE -- NUMBER THREE IS THE EXISTING SHEETZ AND CITY REGIONAL DETENTION POND.
SO IT IS PARTPART THE DESIGN AND EXERCISE OF THIS WE REALLY TOOK ALL OF THE DEVELOPMENTS WHOLISTICALLY AND HOW WE CONTROLLED THE STORMWATER. SO, BASICALLY IF THE PRIDE ONE PROJECT PONDS ONE AND TWO SERVE THEIR KIND OF MOST OF THEIR DEVELOPMENT AND THEN WE ARE KIND OF GOING TO BE CONSTRUCTING A FOURTH LARGER REGIONAL DETENTION POND JUST NORTH OF THE MYER PARKING LOT, WHICH WOULD SERVE THE REMAINDER OF THE SITE.
REGARDLESS OF HOW WE DEVELOP THIS, IN THE FUTURE, WE DO NEED THIS FOURTH POND, SO WE'LL BE PLANNING TO MOVE FORWARD WITH THE DESIGN AND IMPLEMENTATION OF THAT REGARDLESS OF HOW THIS MOVES FORWARD. BECAUSE THE REDEVELOPMENT OF THIS AREA WILL REQUIRE THIS POND REGARDLESS OF WHAT IT IS.
THIS IS THE PROPOSED TRAFFIC ACCESS SO THERE WILL BE THREE ENTRANCES.
THE MAIN ENTRANCE WILL BE A CENTRAL SPINE THROUGH THE GA PARKING LOT, A SHARED ENTRANCE WHERE THE MYER LIGHTED INTERCHANGE IS. AND THEN THERE WOULD BE A VIP ENTRANCE AT LEHMAN DRIVE. THIS IS THE PROPOSED PARKING PLAN, THERE IS ABOUT 1200 SPACES ALTOGETHER. IT IS ROUGHLY THE SAME PARKING RATIO AS THE ROSE. THAT'S THE SWEET SPOT.
THE DESIGNERS WORKED ON THAT. THIS IS THE CONCEPTUAL AREA AT IS BEING PROPOSED. AGAIN, THIS IS THE BASIC DEVELOPMENT PLAN SO WE ARE JUST LOOKING AT GENERAL SITE PLAN PLACEMENT, DENSITY, PARKING, ACCESS, ET CETERA. WE'RE NOT GETTING INTO THE LANDSCAPING OR REALLY MATERIALS OF THE FACILITY YET.
I WON'T GO THROUGH ALL OF THE ITEMS WITH YOU.
SAVE THAT FOR MONDAY. JUST TWO THINGS TO REALLY DRAW YOUR ATTENTION TO.
ON THE PROPOSED DEVELOPMENT STANDARDS, WE'RE PROPOSING PARKING SETBACKS ON THE
[01:10:03]
WEST SIDE OF 25 FEET. ON THE NORTH, EAST AND SOUTH, TEN FEET. AND THEN ONE CAVEAT THAT THE PARKING PAVEMENT WOULD BE NO CLOSER THAN 40 FEET FROM ANY RESIDENTIAL STRUCTUR AND THE BUILDING SETBACK WOULD BE 50 FEET OFF OF IVE. SO WHAT WE WERE -- I WAS C SURE THAT WE HAD VEHICLE AND PAVEMENT SEPARATION AND ADEQUATE BUFFERING BETWEEN THE RESIDENTIAL STRUCTURES, THE RESIDENTIAL BUILDINGS THAT ARE BEING CONSTRUCTED WITH -- AS PART OF PRIDE ONE ON THE WEST, AND THE EXISTING RESIDENTIAL STRUCTURES AS PART OF PARK VIEW ON THAT NORTHEAST SIDE THE REST OF THE AREAS ALONG -- THAT NORTH FRONTATHESE ARE FIVE ACRE LOTS THAT ARE PRETTY DEEP.THERE ARE REALLY NO RESIDENTIAL STRUCTURES THAT WOULD BE IMPACTED BY THAT.
THE BUILDING IS MORE THAN GENEROUSLY SETBACK PAST THAT 50- FOOT SETBACK THAT PROVIDES US PLENTY OF ROOM. OTHER THAN THAT, THIS IS ONE OF THOSE -- THE PARKING IS BASED ON A RATIO OF BASICALLY ONE SPACE PER THREE PARKING -- ONE SPACE PER THREE PATRONS, WHICH IT DOES EXCEED THE ZONING CODE REQUIREMENT.
AND THE ARCHITECTS HAVE SAID THAT'S REALLY THE SWEET SPOT THAT THEY'RE AIMING FOR AS FAR AS WHAT CUSTOMERS ARE LOOKING FO SO, WE'LL DISCUSS LANDSCAPING, SIGNAGE, EXTERIOR MATERIALS AS PART OF THE DETAILED DEVELOPMAN WITH PLANNING COMMISSION SO, ESSENTIALLY WHAT THE LEGISLATION ADOPTS IS THE ORDINANCE ADOPTS A SITE PLAN THAT IS SUBSTANTIALLY SIMILAR TO WHAT IS SHOWN HERE AS WELL AS THE VARIOUS SETBACK REQUIREMENTS FOR PARKING.
THERE WAS VERY LITTLE DISCUSSION, NO OPPOSITION, LITTLE -- THERE WAS DISCUSSION ABOUT ACAND TRAFFIC FLOW ONON EXECUTIVE BOULEVARD.
WE ARE WORKING UGH SOME OF THOSE DETAILS.
BUT WE WANT TO MOVE FORWARD WITH BASIC DEVELOPMENT PLAN APPROVAL SO THAT WE CAN MOVE TO THE NEXT STEPS PARTICULARLY WITH THE SOUTH RETENTION POND.
THIS WAS APPROVED UNANIMOUSLY BY THE PLANNING COMMISSION VOTED TO RECOMMEND BASIC DEVELOPMENT PLAN APPROVAL UNANIMOUSLY.
>> IS THERE ANY PLAN TO EXPAND EXECUTIVE BOULEVARD?
>> NO. THERE IS RIGHT OF WAY THERE.
IF WE NEED TO, IN E FUTURE, BUT AT THE MOMENT WE DON'T FEEL THAT THERE IS A TRAFFIC NEED TO EXPAND IT MORE THAN THE THREE LANE CAPACITY THAT CURRENTLY EXISTS. AS WE TALKED ABOUT BUILDING WALKABLE AND CONNECTED CORRIDORS, WE -- AND WE DO THINK THAT THERE WILL BE A LOT OF PEDESTRIAN ACTIVITY BACK AND FORTH. WE WANT TO MANAGE THE ROADWAY WITH, SO THAT IT IS MANAGEABLE FOR PEDESTRIAN.
WE ALSO THEN ARE CONCERNED ABOUT COMING BACK AND PEOPLE THEN COMPLAINING ABOUT SPEEDING BECAUSE NOW WE HAVE A FIVE- LANE SECTION ALONG EXECUTIVE.
SO, WE THINK THAT THERE IS ADEQUATE CAPACITY.
EXECUTIVE, IT WORKS FINE FOR THE ROSE MUSIC CENTER.
THE TRAFFIC WOULD BE ACTIVELY MANAGED LIKE IT IS NOW.
SO DURING AN EVENT, ESPECIALLY THE EXIT OF AN EVENT, THE TRAFFIC SIGNAL WITH EXECUTIVE AND BRANT WILL BE MANUALLY OPERATED BUT OUR POLICE DEPARTMENT. ON THE RARE INSTANCES -- I SHOULDN'T SAY RARE, ON THE OCCASION WHERE THERE IS A SHOW BOTH AT THE ROSE AND THIS NE VENUE, THERE IS GOING TO NEED TO BE STAGGERED START TIMES.
IT IS THE SAME MANAGEMENT COMPANY, SO THEY WILL WORK THAT OUT. BUT I THINK WE WILL -- WE CAN EFFECTIVELY MANAGE THE TRAFFIC WITHIN THE EXISTING ROADWAY CAPACITY THAT WE HAVE.
I JUST WOULD HATE TO GET TO A SITUATION WHERE AFTER THE VENUES ARE BUILT, THEN WE HAVE TO DO SOMETHING WITH THE ROADS.
>> YEAH NO, I THINK -- IF WE -- I THINK IF WE HAVE TRAFFIC CONGESTION, WE CAN ACTIVELY MANAGE THAT AND I WOULD RATHER HAVE THAT PROBLEM THAN EXCESSIVE SPEEDING ALONG EXECUTIVE BOULEVARD DURING THE REMAINDER OF THE DAY.
>> THANKS. AARON, DO WE HAVE A HOTEL LOCKED IN FOR THAT NORTHEAST LOCATION?
>> IT IS NOT LOCKED IN. WE'RE -- I BELIEVE ECONOMIC DEVELOPMENT IS STILL IN DISCUSSIONS WITH A PROVIDER ALONG THE EXECUTIVE BOULEVARD AREA. BUT THAT NORTHEAST CORNER IS NOT LOCKED IN YET.
[01:15:02]
AM I CORRECT ABOUT THAT?>> DO YOU KNOW WHEN WE WOULD FIND THAT OUT?
WE'RE MOVING FORWARD WITH -- AS PART OF WHAT WE ARE DOING IS WHEN WE BUILD THAT SOUTH RETENTION POND, WHICH WILL BE NEEDED REGARDLESS, WE ARE USING SOME OF THE SOILS TO BUILD UP THAT PAD AT THE NORTHEAST CORNER BECAUSE THERE IS A SIGNIFICANT SLOPE THAT WILL NEED TO BE ADDRESSED EITHER WAY. WE STILL CONTINUE TO ACTIVELY MARKET THAT SITE AND WORK THROUGH ALL AVENUES.
BUT, I THINK IN THE FEW MEETINGS THAT I WAS IN WITH, YOU KNOW, THE -- A HOTEL THAT WAS IN DISCUSSIONS, THEY WANT TO SEE MOVEMENT ON BOTH THE RESTAURANT AND THE ENTERTAINMENT FACILITY BEFORE -- THEY WANT TO SEE WE'RE ALL MOVING FORWARD TOGETHER.
SO IT IS KIND OF, YOU KNOW, EVERYBODY GETS TO THE FINISH LINE, AND THEN JUST SORT OF HOVERS OVER AND WAITING FOR THE NEXT
STEP. >> TO MAKE BOTH THINGS WORK, YOU NEED BOTH PIECES, RIGHT? BOTH PIECES OF THE PUZZLE, HAVE TO HAVE THE HOTEL AND HAVE TO HAVE THE INDOOR --
>> THE INDOOR MUSIC CENTERS ARE REGARDLESS OF THE HOTEL.
IT IS COMPLETELY INDEPENDENT OF THE HOTEL.
THE HOTEL WOULD BE NICE TO HAVE ON THAT SITE, BUT THE SUCCESS OF THIS INDOOR VENUE DOES NOT HINGE ON A HOTEL AT ALL.
>> THANK YOU, MAYOR. AARON, COULD YOU SPEAK TO -- WOULD INTEREST BE AN AREA FOR UBER DROP JOB OR LIMOUSINE DROPOFF, RIDE SHARE?
>> THERE WILL BE. SO, THERE ARE -- THOSE KIND OF DETAILS HAVEN'T BEEN WORKED OUT YET. BUT THERE IS AN OPPORTUNITY FOR BASICALLY KIND OF IN THAT NORTH WEST TOP AREA. BUT, YEAH.
THAT WOULD CERTAINLY BE -- THAT'S TOP OF MIND.
AS RIDE SHARE BECOMES MORE AND MORE --
>> THANK YOU, MAYOR. APPRECIATE THAT.
>> AARON, JUST TO CONTINUE THE DISCUSSION THAT SCOTT BROUGHT UP, I'VE HAD PROBABLY A LITTLE BIT DIFFERENT OPINION AND THAT IS KNOWING HOW THE HOTEL HAPPENED NEXT TO THE ROSE, AND THE MONEY THAT WE WERE ABLE TO GARNER PER ACRE FROM THE HOTEL. I'M IN NO BIG HURRY TO CLOSE A DEAL ON A HOTEL THERE. NUMBER TWO, I'M NOT 100% CONFIDENT THAT ONCE WE GET THE ROSE MUSIC CENTER OPEN, THAT THERE MIGHT NOT BE SOMETHING BETTER THAN A HOTEL IN OUR ENTERTAINMENT DISTRICT. AND I'M NOT OPPOSED TO A HOTEL.
AND I'M NOT OPPOSED TO SIGNING A HOTEL. BUT I'M PRETTY CONFIDENT RIGHT NOW IS NOT THE TIME. THAT'S MY TWO CENTS.
>> THERE IS ALSO ANOTHER FIVE ACRE PARCEL THAT WE HAVE IN ADDITION TO THE POTENTIAL HOTEL SITE THAT IS ALSO BEING MARKETED, SO THERE ARE OTHER DEVELOPMENT OPPORTUNITY SITES ON -- ALONG EXECUTIVE BOULEVARD.
ANITA. >> WITH THIS NEW INDOOR MUSIC CENTER, WOULD THERE BE OPPORTUNITIES, I KNOW THE MAYOR AND I HAD SAID SOMETHING LIKE, HIGH SCHOOL GRADUATIONS COULD BE IN IT OR LOCAL, DON'T KNOW, LIKE WE HAVE AT THE EICHELBERGER, THE THEATER, THE SHAKESPEARE THING.
WOULD IT BE ABLE TO BE USED FOR STUFF LIKE THAT WITHOUT CHARGING AN ARM AND A LEG?
>> SO THERE IS CAPACITY FOR THOSE TYPE OF EVENTS AS PART OF THE DISCUSSIONS WHEN WE WERE IN THE INITIAL PROGRAMMING PHASE OF THE INDOOR FACILITY. WE WANTED TO SEE A DUAL USE FOR BOTH BANQUET FACILITY, BECAUSE WE HEARD THAT LOUD AND CLEAR FROM THE HOTEL COY. THERE REALLY IS NOT A ENOUGH BANQUET OR CONVENTION SPACE IN THIS PARTICULAR AREA OF TOWN. WE MADE SURE THE ARCHITECTS BUILT IN THAT DUAL USE OPPORTUNITY IN THIS FACILITY. SO THERE IS THE OPPORTUNITY FOR 3500 SEATS, BOTH FLOOR AND FIXED SEATING FOR GRADUATION TYPE EVENTS OR OTHER LARGE SCALE GATHERINGS. AND AS FAR AS CONVENTION SPACE OR CONFERENCE SPACE, BANQUET SPACE, I BELIEVE IT IS --
>> THDOESN'T INCLUDE USING POTENTIALLY THE STAGE AREA FOR, YOU KNOW, ADDITIONAL TABLES IF THERE WAS AN EVENT WHERE, YOU KNOW, THE GUEST SPEAKERS
[01:20:05]
AREARE AT THE VIP TABLE AND EVERYBODY IS ON THE FLOOR.>> SO SINCE WE'RE ONLY TALKING ABOUT THE BASIC DEVELOPMENT PLAN, I DIDN'T HAVE THE INTERIOR IMAGES TO SHOW FOR THIS, BUT WE HAVE A LARGER KITCHEN AREA TOTO ABLE TO HAVE SWING SPACE FOR CATERING AND THINGS OF THAT NATURE.
>> THIS WILL -- THIS -- IT IS A ZONING CHANGE SO THIS WILL COME BY COUNCIL FOR ZONING CHANGE AND THEN ALSO INCLUDE TWO READINGS AND PUBLIC HEARING.
SO WE'LL HAVE, YOU KNOW, THERE WILL BE LOTS OF OPPORTUNITY TO CONTINUE DISCUSSIONS AND QUESTIONS AND THINGS LIKE THAT
>> AARON, HOW LONG DO YOU THINK IT WILL BE BEFORE THEY'RE READY TO SUBMIT THEIR DETAILED DEVELOPMENT PLAN?
>> SO, I'LL GIVE YOU A BETTER ANSWER AFTER TOMORROW'S MEETING. BUT I WOULD ANTICIPATE SO WHAT WE ARE TALKING ABOUT DOING IS MOVING IN A NUMBER OF PHASES.
WE WOULD START TRYING TO DO SOME SITE PREP WORK EARLY IN THE NEXT, YOU KNOW, FEW MONTHS. I WOULD ANTICIPATE BASED ON THE DISCUSSIONS AND WHERE I KNOW WE ARE WITH THE DESIGN THAT WE WOULD BE ABLE TO DO DETAILED DEVELOPMENT PLAN APPROVAL AT LEAST FOR THE SITE WORK WITHIN A COUPLE MONTHS.
AND THEN MOVING FORWARD WITH BUILDING PROGRAMMING, EXTERIOR MATERIALS, AND WE MAY TAKE THESE INTO TRANCHES, SIGNAGE, THINGS OF THAT NATURE.
>> ANYONE HAVE ANY OTHER QUESTIONS OR ANY OTHER COMMENTS?
>> IT WOULD BE HELPFUL TO HAVE THIS GO TO TWO
READINGS. >> TWO READINGS AND PUBLIC HEARING WOULD HAPPEN --
>> OKAY. ANY OBJECTION TO MONDAY? PUBLIC HEARING? OKAY.
[ Case MC 25-25 - Simms Development - Major Change/Basic Development Plan - Gable Way/State Route 201]
THANK YOU. NEXT 3K, CASE MC 25- 25 SIMMS DEVELOPMENT AND MAJOR CHANGE TO THE BASIC DEVELOPMENT PLAN GABLE WAY AND STATE ROUTE 201.>> YES. SO, LAST OF MY SHOW TODAY.
SO, WE ARE -- THE SIMMS DEVELOPMENT HAS REQUESTED A MAJOR CHANGE TO THE BASIC DEVELOPMENT -- OR TO THE BASIC DEVELOPMENT PLAN TO INCREASE THE DENSITY OF THEIR DEVELOPMENT FROM 74 UNITS TO 91 UNITS.
REALLY WHAT THEY'RE DOING IS THEY ARE TAKING FIVE BUILDINGS AND MAKING A FEW SMALLER UNITS, THEY'RE A LITTLE BIT TALLER, BUT THAT INCREASES OVERALL DENSITY.
THE REAL FOOTPRINT THE IMPACT OF THE BUILDINGS TO THE SURROUNDING NEIGHBORHOOD IS REALLY MINIMAL.
SO THIS IS THE LAST PHASE THIS IS THE REAR OF THE SITE.
THEY BUILT THE OTHER BUILDINGS, THE ROAD TO THE EAST IS BRANT PIKE.
THERE IS ONE ENTRANCE INTO THE FACILITY.
WHAT IS OUTLINED IN RED IS REALLY THE AFFECTED PART.
ONE THING TO NOTE IS PRIOR TO THE SIMMS COMING IN WITH THISTHIS DEVELOPMENT, AREA WAS APPROVED FOR AROUND 130 UNITS AND THEN SIMMS CAME IN FOR A LOWER DENSITY, THE MARKET NOW SHOWS THAT THEY -- THE MARKET REALLY WANTS A SMALLER UNIT, SQUARE FOOTAGE. SO WITHIN THAT SQUARE FOOTAGE -- WITHIN THAT SAME FOOTPRINT OF THE BUILDING, THE NUMBER OF UNITS INCREASES. THIS IS TOUGH TO SEE.
BUT BASICALLY -- HERE, HERE, HERE THERE.
THE BUILDINGS ARE GETTING SLIGHTLY TALLER, BUT THEY ARE GETTING LESS -- MORE SHALLOW. SO ACTUALLY THE SETBACK TO THE AFFECTED PROPERTIES IN -- TO THE REAR ARE REALLY ACTUALLY THAT SETBACK IS GAINING. SO THE DISTANCE BETWEEN THE STRUCTURE AND THE EXISTING STRUCTURES IN THE NEIGHBORHOOD TO THE NORTH ACTUALLY INCREASES THAT SEPARATION INCREASES.
SO THIS IS WHAT WAS ORIGINALLY DISCUSSED WITH THE BASIC DEVELOPMENT PLAN AND THE DETAILS. THESE ARE WERE TO-TWO- STORY, ONE AND A HALF STORY UNIT. THEY'RE PROPOSING THE TOWNHOUSE MODEL THAT SIMMS DEVELOPMENT HAS BEEN BUILDING AROUND THE REGION. PARKING RATIOS STAY THE SAME, TWO- CAR UNIT, IT IS JUST THEY'RE ADDING A THIRD -- RT OF A THIRD FLOOR.
THE BUILDING GOES -- GETS A LITTLE HIGHER, GETS ABOUT 6 1/2 FEET HIGHER, GOES FROM 33 FEET FROM THE RIDGE TO 39 1/2. LIKE I SAID, THEY -- THE BUILDING DOES GET -- IS SET BACK FURTHER FROM EXISTING STRUCTURES.
THERE WAS NO OPPOSITION FROM ANY NEIGHBORS.
[01:25:05]
PLANNING COMMISSION DID RECOMMEND APPROVAL OF A MAJOR CHANGE WITH NO CONDITIONS.>> IN THE FIRST PRODUCT THAT HE BUILT, THERE WAS A LOT OF DISCUSSION AROUND THE PROPERTY TAX ABATEMENT. AND AGREED TO PROVIDE THE BUILDER THE FIRST TEN YEARS THAT HE WAS AFFORDING THE BUYER. AND THEN WE WERE KEEPING THE LAST FIVE YEARS. IS -- HAS THERE BEEN ANY DISCUSSION ON HOW THAT WILL BE NEGOTIATED THIS TIME?
>> FROM OUR PERSPECTIVE, AND OUR DISCUSSIONS THAT WE HAD WITH SIMMS, THEY WOULD LIKE TO KEEP THAT SIMILAR ARRANGEMENT FOR THE ADDITIONAL UNITS.
>> THE CLOCK HAS BEEN RUNNING ON EXISTING UNITS?
>> SO, THE CLOCK STARTS THE WHEN UNIT IS SOLD.
THERE ARE -- I FOTHE NUMBER OF UNITS SOLD, BUT WE HAVE AGREEMENTS WITH A NUMBER OF HOME BUYERS, HOMEOWNERS, THAT ARE UNDER CRA AGREEMENT. WE WOULD JUST CARRY FORWARD THAT SAME AGREEMENT WITH THESE NEW UNITS.
>> SO JUST STARTS THE CLOCK AGAIN EACH TIME.
>> YES. SIMMS HAS ASKED WHETHER OR NOT WE NEED TO AMEND THE DEVELOPMENT AGREEMENT FOR THAT.
I HAVE NOT HAD A CHANCE TO REVIEW THAT YET AND I WOULD -- I WAS GOING TO CONFER WITH OUR LAW DIRECTOR ON THAT ISSUE.
>> THIS DOESN'T REQUIRE A PUBLIC
HEARING. >> TECHNICALLY IT DOES.
>> YEAH. IT WILL NOT NEED -- IT WILL NOT NEED TO GO BACK FOR DETAILED DEVELOPMENT PLAN APPROVAL. BUT IT IS JUST -- BECAUSE OUR CODE, THE WAY OUR CODE READS IS REALLY ANY INCREASE IN THE NUMBER OF HOUSING UNITS IS A MAJOR CHANGE TO THE BASIC DEVELOPMENT PLAN.
SO PUBLIC HEARING ON MONDAY, TWO READINGS.
>> YEAH. LESSON LEARNED, WE'RE GOING TO WRITE THE ORDINANCES A LITTLE DIFFERENT TO GIVE US SOME MORE
FLEXIBILITY. >> ANY OTHER QUESTIONS? SCOTT?
>> BEING TALLER, THE LIGHTING IS NOT GOING TO BOTHER THE NEIGHBORS OR ANYTHING LIKE THAT, BEING
TALLER? >> NO, THERE IS NO LIGHTING ON THE UNITS OTHER THAN WHAT THE AMBIENT LIGHT YOU WOULD GET FROM SOMEBODY'S BATHROOM OR BEDROOM
THAT'S ALL I HAD, MAYOR. THANK YOU.
>> OKAY. ANY OBJECTS TO MOVING THIS ON TO MONDAY? PUBLIC HEARING? OKAY. THANK YOU.
WE'LL SEE YOU MONDAY. ITEM 3L, CITY HALL REMODELING
[ City Hall Remodeling Project - Solicit Bids]
PROJECT AND SOLICITING THE BIDS.>> THANK YOU. THANK YOU, MAYOR.
>> THANK YOU, MAYOR, COUNCIL. AS WE GO OVER, I WANT TO INTRODUCE DOUG WILLIAMS WITH APP ARCHITECT WHO HAS BEEN INVOLVED OF WITH THIS.
BRIEF HISTORY AS WE GO THROUGH SOME OF THE PLANS HERE WITH YOU TONIGHT.
AS YOU KNOW, WE CITY COUNCIL APPROVED HIRING APP ARCHITECT TO LOOK AT DESIGNING THE RENOVATION OF THIS SPACE EAR WE'RE CURRENTLY IN TO HOUSE FINANCE, WHICH IS ALREADY HERE ON THE FLOOR AND MOVE WATER, DIVISIONAL WATER AND DIVISIONAL TAX FROM THEIR LEASE SPACE.
TO THIS LOCATION. IT WILL BE A PHASED IN PROJECT.
SO AS CITY STAFF MOVES OUT OF THIS FACILITY INTO THE NEW GOVERNMENT CENTER, FINANCE WILL MOVE INTO THE EXISTING OFFICES ON THE SECOND FLOOR. AND IT IS PHASED ONCE WE GET A BID APPROVED TO START CONSTRUCTION.
CONSTRUCTION WILL START ON THE FIRST FLOOR.
ONCE THE FIRST FLOOR IS COMPLETE, STAFF, FINANCE STAFF WILL MOVE THEN DOWN TO FIRST FLOOR AS WE RENOVATE THE SECOND FLOOR SPACE. FINANCE WILL THEN MOVE BACK UPSTAIRS TO THE VIEW SPACE. IN THE MEANTIME, WATER WILL MOVE IN WITH THE MOVE OF FINANCE COMING TO THE FIRST FLOOR. AND THEN ONCE FINANCE MOVES BACK UP, TAX WILL MOVE INTO THEIR NEW OFFICES.
WE MET WITH STAFF, VEOLIA AND TAX AND FINANCE.
MET WITH EACH OF THE EMPLOYEES THAT WORK IN THAT SPACE -- ALL THE SPACES.
LOOKED AT THEIR WANTS AND NEEDS, AND SOME OF THEIR ALSO SAFETY CONCERNS.
BASED ON THEIR CURRENT LOCATION WHICH IS THE LEASE SPACE. WE TOOK ALL THOSE CONCERNS INTO CONSIDERATION. ONCE THAT WAS COMPLETE, WE THEN DID A VR VIRTUAL WALK THROUGH WITH STAFF SO THEY
[01:30:02]
WOULD ACTUALLY BE ABLE TO WALK THROUGH THE SPACE AND SEE HOW IT OPERATES. THAT WARRANTED SOME CHANGES BECAUSE AS YOU WALK THROUGH AND SEE THAT A MICROWAVE MAY BE TOO HIGH IN THE BREAK ROOM AND CAN'T REACH IT IN THE VR SETTING, YOU'RE PROBABLY NOT GOING TO REACH IT IN THE LIVE SETTING.THERE WERE THINGS LIKE THAT THAT WE MADE ADJUSTMENTS TO.
WHAT I'LL HAVE FOR YOU TONIGHT ON THE SCREEN IS JUST A FEW OF THE STILL PICTURES OF THE RENOVATIONS. BUT THE VR SESSIONS WITH STAFF WENT VERY WELL. STAFF PICKED OUT THE COLORS, THE FLOORING. ONE THING I WILL POINT OUT IN CURRENT OPERATIONS IN THE TAX DIVISION IS WHEN WE ARE WORKING WITH RESIDENTS, REGARDING TAX RETURNS, WE ARE ACTUALLY TAKING THEM INTO OFFICE SPACE THROUGH DIFFERENT SECURE AREAS AND OBVIOUSLY TAX, THERE IS A LOT OF PROTECTED INFORMATION WE NEED TO KEEP PROTECTED.
BUT WE ALSO HAVE RESIDENTS WALKING THROUGH THE STAFF AREA.
SO ONE THING WE DESIGNED IN THE RENOVATION IS THAT THERE WILL BE AN ACCESS ONLY FOR RESIDENTS.
AND A BARRIER BETWEEN STAFF COMING FROM THEIR OFFICES TO OFFICES THAT RESIDENTS WILL BE ABLE TO INTERACT WITH STAFF, BUT NOT HAVE ACCESS TO THE REST OF THE BUILDING.
AS WELL AS A PUBLIC RESTROOM. RIGHT NOW, OUR STAFF CURRENTLY SHARES RESTROOMS WITH -- BETWEEN STAFF AND THE PUBLIC.
THIS WILL BE SEPARATED IN HERE. WE ALSO ADDED SEVERAL AMENITIES TAKING ADVANTAGE OF WHAT I LIKE TO CALL THE ROUNDABOUT OUT FRONT. THERE WILL BE TWO DIFFERENT -- ESSENTIALLY TWO SETS OF DROPBOXES FOR RESIDENTS, THEY'LL BE ABLE TO COME IN, DROP OFF EITHER THINGS FOR WATER OR FOR TAX OR BE ABLE TO WALK UP TO THE BUILDING AND DO THE SAME THING OR WALK INSIDE THE OFFICES. EVERYTHING YOU'RE GOING TO SEE HERE TOOK INTO CONSIDERATION OUR RESIDENTS COMING TO DO BUSINESS WITH US AS WELL AS SAFETY.
I'LL TURN IT OVER TO DOUG WHILE WE GO THROUGH SOME OF THESE SPACES AND JUST LET ME KNOW --
YES, SO, IT HAS BEEN GREAT TO WORK WITH THE CITY OF HUBER HEIGHTS AND THE GREAT FOLKS IN THE TAX, WATER AND FINANCE DEPARTMENTS.
THEY WERE INSTRUMENTAL IN COMING UP WITH THIS DESIGN, VERY INVOLVED WITH THE FINISHED ELECTIONS AND AS ALEX MENTIONED VR PROCESS WHICH I THINK IS VERY HELPFUL AND THEN UNDERSTANDING HOW THE SPACE IS GOING TO FUNCTION.
AS YOU'RE LOOKING AT FIRST RUNG HERE THIS IS THE FIRST R. TALKING ABOUT RENOVATING THIS EXISTING BUILDING WE'RE IN. FOR E MOST PART, THE EXISTING BUILDING IS 9,000 SQUARE FEET AND WE ARE DOING A SMALL ADDITION ON WHAT WOULD BE THE SOUTHEAST SIDE AND FOR THE NEW ENTRY, THE PUBLIC ENTRANCE, AND THEN WE DO HAVE A LARGER ADDITION ON THE NORTHWEST SIDE, WHICH IS MOSTLY MECHANICALMECHANICAL THE -- AND AT'S ABOUT A 13, 1400 SQUARE FOOT EDITION ON THE NORTHWEST SIDE. THE INTERIOR RENOVATION IS PRETTY MUCH GUTTING ALL THE EXISTING WALLS, FINISHES THROUGHOUT THE EXISTING BUILDING, WE ARE MAINTAINING THE RTICAL CIRCULATION STAIR WELLS, ELEVATOR IN, BUT FOR THE MOST PART, IT IS REMOVING ALL THE INTERIOR FINISHES AND THE EXISTING BUILDING TO CREATE THE NEW YOUT. AS YOU CONNELL COME OUT THROUGH THE NEW ENTRY, THE NEW PUBLIC ENTRANCE, THAT'S WHERE THE CUSTOMER WILL HAVE A CHANCE TO MAKE A DECISION EITHER TO GO TO THE WATER DEPARTMENT OR TO THE TAX LOBBY. THE TAX -- TAX OFFICES ARE TO THE LEFT. AND THE WATER DEPARTMENT IS TO THE RIGHT. IF YOU WANT TO GO TO THE NEXT LEVEL. AND THEN THE FINANCE DEPARTMENT BASICALLY TAKES UP THE ENTIRE SECOND LEVEL. GO AHEAD AND GO TO THE NEXT.
THIS IS A VIEW FROM OBVIOUSLY THE PUBLIC ENTRANCE SIDE, AS I MENTIONED THERE IS A SMALL ADDITION ON THE SIDE OF THE BUILDING BASICALLY CREATING A COVERED ENTRANCE.
AND EXPANDING THE LOBBY. JUST THAT'S WHERE THE DROPBOXES ARE, THIS IS WHERE THE TURN AROUND THAT ALEX MENTIONED IS. AND DROPBOXES WILL BE OUT ON THE SIDE AS WELL. SO THIS WOULD LEAD YOU INTO THE LOBBY, VESTIBULE, IF YOU CAN GO TO THE NEXT SLIDE, OKAY.
SO THIS IS THE OTHER SIDE ADDITION.
THIS ADDITION HOUSES THE MECHANICAL ROOM AND SOME STORAGE SPACE FOR THE BUILDING. TO THE LEFT YOU CAN SEE THERE IS A SCREEN WALL THAT HAS THE MECHANICAL UNITS SCREENED OFF. ALL THE EXISTING -- ALL THE ADDITIONS WILL MATCH THE EXISTING FINISHES.
I THINK THE -- WE'RE MATCHING THE BRICK, MATCHING THE EXISTING
[01:35:07]
COLORS. NO REAL REASON TO CHANGE OR TRY TO MAKE A DESIGN STATEMENT THERE.ANY SORT. SO WE'RE MATCHING THE EXISTING DESIGN. THERE YOU GO. SO THE -- THIS WOULD BE THE TAX LOBBY. SO WHEN YOU COME THROUGH THE PUBLIC SIDE, AND YOU KEEP GOING STRAIGHT, THIS WILL TAKE YOU INTO THE TAX WAITING AREA. ALL OF THE COUNTER AREAS HAVE BULLET RESISTANT GLASS OR SECURED SPACES FOR THE EMPLOYEES VERSUS THE PUBLIC SIDE. STILL VERY INVITING AND VERY OPEN. THE NEXT SLIDE SHOWS YOU, IF YOU COME INTO THE RIGHT, THIS WILL BE THE WATER LOBBY, AND THE THREE COUNTERS THAT THEY HAVE NOW WE'RE BASICALLY CREATING SIMILAR TRANSACTION COUNTERS FOR THE WATER DEPARTMENT. ALL THE DEPARTMENTS ARE SECURE.
BUT THEY ALSO SHARE COMMON SPACES.
LIKE ALEX SAID, THE RESTROOM, THE KITCHEN BREAK AREAS, WE HAVE A SHARED CONFERENCE ROOM ON THE SECOND LEVEL FOR ALL DEPARTMENTS TO USE, WHICH I BELIEVE IS THE NEXT SLIDE.
SO THIS WOULD BE THE LARGE SHARED CONFERENCE ON THE SECOND LEVEL. SO --
>> WE'RE ASKING TO GO AHEAD AND PASS A RESOLUTION AT MONDAY'S MEETING TO GO AHEAD AND SOLICIT BIDS TO START CONSTRUCTION.
SO SOLICIT BIDS, AND THEN COME BACK TO COUNCIL FOR AWARDING THE BID AND WE'RE STILL IN THAT TIME FRAME, SO THIS WAS A LOT OF COORDINATION AT THE MANAGEMENT LEVEL WITH THE CONSTRUCTION AND TIMING AND THE GOVERNMENT CENTER OPENING. SO WE'RE WITHIN THAT WINDOW AND WITHIN THE WINDOW OF THE EXISTING TWO LEASES THAT ARE CURRENTLY IN PLACE FOR TAX AND VEOLIA. WATER, I SHOULD SAY.
HAPPY TO ANSWER ANY QUESTIONS.
>> REAL QUICK, ALEX, WHAT IS THE COST SAVINGS FROM THE CURRENT SPACES WE'RE LEASING AND THEN WHAT ARE WE GOING TO DO WITH THE COST SAVINGS?
>> CORRECT, SO, AS WE DISCUSSED PREVIOUSLY, YOU KNOW, WE LIKE TO IDENTIFY FUNDING SOURCES FOR PROJECTS LIKE THIS. CITY COUNCIL ALREADY APPROVED REVENUE TO COME IN. THE ACTUAL COST WHEN WE GO WITH THE DEBT AND THE REVENUE SOURCE IS GOING TO BE THE ACTUAL SAVINGS THAT WE HAVE OF NOT HAVING A LEASE SPACE.
SO, WE'LL TAKE THE LEASE PAYMENTS AND WE'LL TAKE THAT TOWARDS PAYING OFF THIS PROJECT AND÷÷AND RENOVATION AND WE'LL TAKE ABOUT 30 YEARS AND AFTER 30 YEARS IT IS 100% OURS. AND WE HAVE DESIGNED THESE BUILDINGS TO LAST LONGER THAN 30 YEARS. SO THIS DEFINITELY IS, I THINK, A FINANCIAL DECISION. THERE ARE A LOT OF UNKNOWNS WITH LEASE SPACE, LIKE WHAT ARE THE INCREASES GOING TO BE, WHAT ARE THE LONG- TERM RATES.
BY RE- USING THIS SPACE, WE'RE GOING TO BE ABLE TO CAPTURE THOSE DOLLARS IN THE FUTURE AND USE THOSE DOLLARS TO PAY OFF OUR DEBT FOR OUR
REMODEL. >> WOULD IT BE YOUR OPINION, ALEX, WE'RE SERVICING THE CUSTOMER, THE CITIZEN BETTER?
>> YES. WHEN WE LOOKED AT THE DESIGN AND TOOK INTO CONSIDERATION STAFF'S COMMENTS OF HOW THEY INTERACT WITH THE COMMUNITY, YES, I THINK THIS IS GOING TO BE BETTER FOR THE RESIDENTS AS WELL AS OUR EMPLOYEES THAT WORK IN THIS SPACE.
>> SO, THIS IS GOING TO SOUND A LITTLE ODD, BUT WITH THE SOFTWARE YOU INTRODUCED IN FINANCE, WHICH WILL INCORPORATE, YOU KNOW, ALL THE CITY DEPARTMENTS, THAT AND THIS, SHOULD BE A MAJOR COST SAVINGS OVER THAT 30- YEAR PERIOD. AND AT THE END OF THAT, WE OWN
CORRECT. >> WE HAD THIS BUILDING PAID OFF FOR A NUMBER OF YEARS. AND HAVEN'T PAID RENT OR BUILDING PAYMENTS. SO, WITH THE FINISHES AND THE APPEARANCE AND THE LOOK BE SIMILAR TO WHAT WE'RE USED TO IN HERE OR WOULD IT BE UPGRADED?
>> IT BE UPGRADED IN THE IMAGES. THESE ARE THE COLORS THAT THE STAFF PICK. SOME OF THE STAFF WOULD LIKE THE TWO-TONE LIKE THE ACCENT WALLS. SO WHAT WAS VERY INTERESTING IS IF A STAFF IDENTIFIED AN ACCENT WALL THEY WOULD LIKE TO SEE IN THEIR OFFICE, WE PUT THAT IN A VR AND THEY WERE ABLE TO WALK INTO THEIR OFFICE AND SEE WHAT IT WOULD LOOK LIKE. THE CARPETS ARE ALL VERY SIMILAR.
WHAT WE'RE USING IN OTHER FACILITIES INCLUDING THE GOVERNMENT CENTER.
THE COLORS ARE DIFFERENT, BUT THE SQUARES ARE GOING TO BE USING SQUARES INSTEAD OF OVERLAY, LIKE YOU SEE HERE OR
[01:40:01]
IF YOU'VE BEEN UP TO THE SECOND FLOOR, WHERE THE CITY MANAGER'S OFFICE AND FINANCE AND HR IS, YOU KNOW, IT HAS SEEN ITS TIME, I THINK.>> THEY'RE NICER FACILITIES, COULD RETAIN OUR EMPLOYEES LONGER, ATTRACT BETTER QUALITY OF EMPLOYEE.
>> YES. BETWEEN ALL THE TECHNOLOGY THINGS WE'RE DOING TO HELP THEM, AND, OF COURSE, YOU KNOW, OUR CONTRACT WITH VEOLIA, THEY WERE PART OF THE PROCESS.
EVEN THOUGH THEY'RE NOT OUR EMPLOYEES, WE WANTED TO HAVE THEIR INPUT TO SEE WHAT THEIR WORK SPACES WOULD LOOK LIKE. THEY'RE ALSO INVOLVED IN, AS YOU MENTIONED, THE FINANCIAL SOFTWARE.
THEY WERE PART -- WE HAD THEM INVOLVED.
BECAUSE ONE OF THE THINGS THAT WE DO IS BUILD AND THEY'RE INVOLVED WITH THAT. AND SO WE HAD THEM PART OF THATTHAT AS WELL.
>> ANY OTHER QUESTIONS OR COMMENTS? ANITA?
>> WE HAD SAID SOMETHING I THINK IT WAS KATE THAT BROUGHT IT UP ABOUT HAVING KIOSKS THEY COULD PAY AT. ARE WE DOING THAT STILL?
>> WE'RE EVALUATING KIOSKS TO LOOK AT THE INTEGRATE CREDIT CARD MACHINES. NOT ONLY POTENTIALLY THIS FACILITY, BUT AT THE GOVERNMENT CENTER AS WELL.
IT IS A TECHNOLOGY THING. WE'RE LOOKING AT SOME OF THE OPTIONS THAT WILL HELP. RIGHT NOW WHAT CUSTOMERS DO AT LEAST IF THEY COME TO CITY HALL, AND OTHER LOCATIONS, WE HAVE A LAPTOP SITTING ON A DESK AND JUST TURN IT AROUND AND ASK THEM TO GO THROUGH IT.
VEOLIA HAS CREDIT CARD MACHINES AND EVERYTHING IN PLACE.
THEY WILL BE TRANSITIONING. ONE THING WE'RE WORKING ON CITYWIDE IS TO GO TO ONE VENDOR THAT INTEGRATES WITH OUR FINANCIAL SOFTWARE TO MAKE THINGS EASIER WHERE IT CREATES EFFICIENCY FOR STAFF THAT THEY CAN WORK ON OTHER THINGS.
SO RIGHT NOW, WHAT WE CURRENTLY HAVE IS STAFF NOT TO GET ON THE FINANCIAL SOFTWARE SIDE OF THINGS, BUT STAFF WILL HAVE TO REMANDER THIS INFORMATION.
ONE THING THAT WAS STAFF WAS CLEAR IN REGARDS TO MANAGEMENT, CITY MANAGER AND AARON AND I IS THAT, YOU KNOW, EVERYTHING HAS TO TALK TO EACH OTHER AND INTEGRATE. THOSE ARE SOME OF THE CONVENIENCE THINGS.
WE STILL HAVE RESIDENTS WHO -- MY PARENTS ARE ONE OF THEM THAT STILL LIKE TO GET OUT AND PHYSICALLY HAND A CHECK TO SOMEBODY. SO IT IS PART OF THEIR, YOU KNOW, THEY'RE IN THEIR 80S. PART OF THEIR THING.
WE STILL HAVE RESIDENTS AND WE WANT TO ACCOMMODATE THOSE RESIDENTS AND RESIDENTS WHO TAKE ADVANTAGE OF ONLINE BILLING AND TAX THAT WE CAN DO WITH OTHER
SOFTWARE. >> DON, DID YOU HAVE YOUR HAND UP?
>> I WAS GOING TO FOLLOW ON SOMETHING, I WAS FORTUNATE ENOUGH TO PUT ON THE VR GOGGLES SO LIKE DEJA VU.
I WALKED THROUGH THE BUILDING ALREADY. I COULD TELL YOU I THINK FROM OUR RESIDENTS AND OUR CUSTOMERS PERSPECTIVE, IN THIS NEW FACILITY THEY HAVE MORE OF A ONE ON ONE EXPERIENCE.
IT REALLY FEELS LIKE, WELL F YOU'VE BEEN TO THE EXISTING TAX AND WATER DEPARTMENT, SIT IN A BIG ROOM WITH PEOPLE, HERE IT REALLY FEELS LIKE YOU'RE BEING -- GETTING ONE ON ONE SERVICE, YOU'RE THERE AT A KIOSK OR I DON'T KNOW WHAT TO CALL IT, AN AREA WHERE THAT PERSON IS RIGHT ACROSS FROM YOU AND IT IS YOU, YOU HAVE PRIVACY, SO I THINK OUR RESIDENTS ARE GOING TO SEE REAL BENEFIT IN HOW THIS BUILDING FEELS TO THEM WHEN THEY'RE HERE. THEY'RE HERE FOR TAX PROBLEMS AND WATER PROBLEMS. I THINK THE BETTER WE CAN SERVE THEM, THE BETTER WE'LL ALL BE. YEAH.
I REALLY APPLAUD THE DESIGN. I THINK IT WORKS GREAT.
>> I THINK ONE THING THAT I THOUGHT WAS INTERESTING IS IN THE CONVERSATIONS ANDAND OF HOW THAT INTERACTION HAPPENED, FOUND OUT THAT YOU HAD DONE SOME DESIGN WORK IN HOSPITALS AND THINGS LIKE THAT.
WHAT THAT TAX EXPERIENCE LOOKS LIKE TO ME IS WHEN YOU GO TO THE HOSPITAL, YOU'RE GOING TO REGISTER, YOU GO INTO A ROOM AND YOU'RE DOWN, YOU GOT THE -- YOU'RE ON ONE SIDE OF THE TABLE, YOU'RE TALKING TO SOMEBODY ON THE OTHER SIDE.
AND YOU GOT ENCLOSED SPACE AND WALLS HERE, YOU'RE HAVING A PRIVATE CONVERSATION AT A HOSPITAL ABOUT WHAT ARE YOU THERE FOR, NOBODY ELSE IS HEARING YOT'S WHAT I PICKED UP LOOKING AT THE WAY THIS SETUP IS AND TO FIND OUT, BECAUSE THEY DESIGNED HOSPITALS TOO. THAT'S HOW THAT -- I SAW THAT EXPERIENCE HAPPENING. I THINK THAT'S GOING TO BE REALLY GOOD.
>> I THINK -- TALK ABOUT THE EMPLOYEES' INPUT.
ONE THING, ESPECIALLY ON THE TAX SIDE, YOU'LL SEE ON THE IMAGE, WE REDESIGNED ONE OF THE ROOMS TO ACCOMMODATE THE
[01:45:02]
RESIDENTS THAT BRING CHILDREN OR FAMILY AND THEY HAVE NO OTHER CHOICE BUT TO SET UP A MEETING AND BRING FAMILIES SO WE HAVE A LARGER ROOM THAT WILL ACCOMMODATE NOT ONLY WHEELCHAIR ACCESS WHICH ALL THE ROOMS DO, THIS WILL ALSO ACCOMMODATE IF A RESIDENT COMES AND SAYS I JUST -- I NEED HELP WITH THE FILING, AND BRINGS FAMILY MEMBERS WITH THEM, OR THEY'RE WITH FAMILY MEMBERS IN ASSISTING THEM, SO WE HAVE -- THAT WAS ONE OF THE THINGS THAT GOING THROUGH THE VR CAME BACK AND SAID, MAYBE WE NEED TO DO THIS A LITTLE BIT AND WE WERE ABLE TO ACCOMMODATE THE CHANGES.>> YES. I CAN'T TELL BY THE PICTURE, BUT DOES THE ENTRANCE OR THE ENTRANCES TO THESE DIFFERENT OFFICES FROM THE OUTSIDE HAVE A -- LIKE AN AUTOMATED HANDICAP PUSH BUTTON?
>> YES, ALL THE ENTRANCES INTO THE BUILDING HAVE THE PUSH BUTTON AUTOMATIC DOORS. THAT'S CORRECT. INTO THE PUBLIC SPACES.
>> AND THE TAX ROOMS THAT YOU SEE AS YOU COME IN HERE, SO YOU SEE THE DOOR AND THAT IMAGE, ON THE OTHER SIDE OF THE RECEPTIONIST, THE RECEPTIONIST THERE HAS THE ABILITY TO UNLOCK THOSE DOORS WHEN IT IS RESIDENTS TURN AND THEN WILL HAVE THE DOORS MARKED, LIKE, ROOM A, B, 1, 2, 3, THAT YOU'RE GOING INTO 1, ABLE TO GO IN THERE AND THERE ARE ALSO DOORS ON THE OTHER SIDE, SO THAT IF ONE OF OUR TAX EMPLOYEES HAVE TO GO BACK INTO THEIR OFFICE AND GET SOMETHING, AS THE DOOR SHUTS, FROM THE TAX PREP ROOMS, IT WILL AUTOMATICALLY LOCK TO PREVENT ANYBODY COMING INTO THE CITY SPACE.
>> SO, YEAH. WE TOOK A LOT OF THINGS INTO CONSIDERATION FROM STAFF.
>> ANYONE ELSE? ALEX, THOUGH I THINK YOUR DAD WOULD PROBABLY STILL BRING A CHECK, HE WOULD BE VERY PLEASED
WITH US. >> I THINK YOU'RE RIGHT.
>> YEAH, YEAH. OKAY, ANYTHING ELSE? THANKS A LOFOR ALL YOUR HARD WORK.
>> THANK YOU. VERY IMPRESSIVE.
>> JEFF, I'LL TURN OVER TO YOU.
>> SO THIS PARTICULAR AGENDA ITEM WAS TO SOLICIT BIDS FOR THIS PROJECT. SO WE GOT THROUGH THE QUESTIONS, SO IS THERE ANY OBJECTION TO MOVING THIS ON TO MONDAY FOR THE
[ Citizen Academy]
BIDS? SEEING NONE, WE'LL MOVE THIS ON. NEXT UP IS 3M, THE CITIZEN ACADEMY. SARAH?>> THANK YOU. WE WORKED -- WE WORKED LONG ENOUGH TOGETHER NOW.
>> I HAD TO SAY SHE'S BEEN A TREMENDOUS, TREMENDOUS HELP FOR ME IN MAKING SURE THAT WE GET OUR MAYOR'S MINUTE AND THINGS LIKE THAT DONE AND UPDATED. SHE ACCOMMODATED MY SCHEDULE.
SHE STAYED LATE. SO, I JUST PUBLICLY NOW WANT TO THANK SARAH FOR ALL THE WORK SHE'S DONE WITH ME.
IT HAS BEEN NICE GETTING TO WORK WITH YOU MORE ONE ON ONE AND REALLY SEEING ALL THE DIFFERENT TYPES OF THINGS SHE'S INTERESTED IN AND WHAT SHE'S BRINGING TO THE CITY.
I'M APPRECIATIVE OF YOU. THANK YOU SO
GOOD EVENING, MAYOR AND MEMBERS OF THE COUNCIL.
THANK YOU FOR THE OPPORTUNITY TO PROVIDE AN UPDATE.
I HAVE BEEN HERE FOR SIX YEARS AND THIS IS ONLY THE SECOND TIME I'VE HAD TO COME HERE.
SO TONIGHT I'M GOING TO BRIEFLY SHARE WHERE WE ARE WITH OUR NEW PROGRAM, THE HUBER HEIGHTS CITIZEN ACADEMY. WHAT IT INCLUDES AND WHAT IS NEXT AS WE PREPARE TO LAUNCH THE PROGRAM IN 2026. THIS IS DESIGNED TO INCREASE TRANSPARENCY, COMMUNITY CONNECTION AND CIVIC UNDERSTANDING.
THE CITIZENS ACADEMY GIVES HANDS ON LOOK ON HOW THE CITY WORKS.
EACH WEEK PARTICIPANTS LEARN DIRECTLY FROM CITY STAFF COVERING EVERYTHING FROM BUDGETING TO PARKS AND PUBLIC WORKS AND EVEN PUBLIC SAFETY.
THE GOAL IS TO MAKE CITY OPERATIONS MORE TRANSPARENT, UNDERSTAND HOW DECISIONS ARE MADE AND CREATE STRONGER RSHIPS BETWEEN STAFF AND THE COMMUNITY AND ALSO HAVE A LITTLE BIT OF FUN.
THE PROGRAM WILL RUN JANUARY 29TH THROUGH MARCH 19TH OF 2026.
AND IT WILL INCLUDE 7 SESSIONS PLUS A GRADUATION BECAUSE YOU GOT TO HAVE A PARTY AT THE END. SO EIGHT WEEKS IN TOTAL.
EACH CLASS WILL MEET ONCE A WEEK ON THURSDAY EVENINGS FROM 6:00 TO 8:00 P.M. OPEN TO HUBER HEIGHTS RESIDENTS WHO ARE 18 YEARS -- OR 18 AND OLDER, AND THERE IS NO COST TO PARTICIPATE.
WE WANT IT TO BE ACCESSIBLE, PRACTICAL AND MEANINGFUL FOR EVERYBODY INVOLVED.
[01:50:03]
SO THE GOAL OF THE CITIZEN ACADEMY IS SIMPLE. FIRST, EDUCATE RESIDENTS ABOUT CITY OPERATIONS, DEPARTMENTS AND DECISION- MAKING PROCESSES BECAUSE WE ALL KNOW IT IS QUESTIONED ALL THE TIME. SECOND, TO ENCOURAGE CIVIC PARTICIPATION AND LEADERSHIP BECAUSE WE NEED TO GET MORE PEOPLE INVOLVED IN EVERYTHING TO DO WITH THE CITY.THIRD, TO BUILD TRUST BETWEEN THE CITY AND OUR COMMUNITY, BECAUSE NOBODY TRUSTS GOVERNMENT.
AND FINALLY, TO INSPIRE FUTURE SERVICE ON BOARDS, COMMISSIONS AND VOLUNTEER PROGRAMS BECAUSE THE PEOPLE ARE WHERE IT'S AT. THIS PROGRAM IS REALLY ABOUT GIVING OUR RESIDENTS THE RIGHT TOOLS TO MAKE THE DIFFERENCE, MILWAUKEE A DIFFERENCE RIGHT HERE IN HUBER HEIGHTS. SO, ON THE SCREEN, NOT REALLY GREAT, YOU CAN SEE THE CURRICULUM HIGHLIGHTS WHAT THE TOPICS WILL BE EACH WEEK. SO, IT WILL FOCUS ON DEPARTMENTS OR FUNCTIONS OF GOVERNMENT.
PARTICIPANTS WILL VISIT FACILITIES, MEET WITH DEPARTMENT HEADS AND STAFF, AND EVEN EXPERIENCE SOME HANDS ON DEMONSTRATIONS. AND ACTIVITIES.
SESSIONS INCLUDE TOPICS LIKE CITY COUNCIL AND ADMINISTRATION, FINANCE AND BUDGETING, PUBLIC WORKS AND INFRASTRUCTURE, PLANNING, ZONING AND ECONOMIC DEVELOPMENT, UTILITIES AND ENVIRONMENTAL SERVICES, PARKS AND RECREATION AND COMMUNITY ENGAGEMENT AND PUBLIC SAFETY. WE'LL CONCLUDE WITH A GRADUATION PARTY AND COUNCIL RECOGNITION NIGHT ON MARCH 19TH OF 2026. APPLICATIONS WILL OPEN TOMORROW WITH SELECTION AND CONFIRMATION OF PARTICIPANTS IN EARLY DECEMBER.
COUNCIL WILL BE INVITED TO THE GRADUATION CEREMONY, OF COURSE, BECAUSE EVERYBODY LOVES A PARTY.
YOU ARE INVITED TO STOP IN EACH WEEK. THIS WILL BE A GREAT OPPORTUNITY TO CONNECT DIRECTLY WITH RESIDENTS WHO WANT TO LEARN MORE ABOUT THE CITY AND SEE WHAT IS ALL ABOUT THE BUZZ OF THE CITIZEN ACADEMY.
SO, LAST BUT NOT LEAST, CITIZEN ACADEMY WILL STRENGTHEN TRANSPARENCY, CONNECTION AND PRIDE IN OUR CITY.
A CHANCE TO SHOW RESIDENTS HOW HUBER HEIGHTS WORKS AND HOW THEY CAN PLAY A PART IN SHAPING ITS FUTURE. WE'RE READY TO LAUNCH THE PROGRAM AND BEGIN PREPARES FOR THE 2026 FIRST EVER COHORT. I LOOK FORWARD TO SHARING UPDATETHE PROGRAM TAKES PLACE.
THANK YOU. AND THANK R YOUR TIME AND CONTSUPPORT OF THIS PROGRAM.
>> THANK YOU, SARAH. JUST ONE QUESTION I'VE GOT. IN TERMS OF DO WE HAVE A -- I HOPE WE GET INUNDATED WITH PEOPLE WHO WANT TO DO THIS.
DO WE HAVE A CAP ON THE CERTAIN AMOUNT OF PEOPLE WE COULD --
>> YES, SO RIGHT NOW -- RIGHT NOW OUR TARGET IS 25 WE'RE GOING TO HAVE AS OUR CLASS SIZE.
SO, HOPEFULLY WE'LL HAVE MORE SELECTION OF 25, WE'RE HOPING TO DO IS ONE OF THE QUESTIONS ON THE APPLICATION IS WHAT WARD DO YOU LIVE IN? WE'RE LOOKING AT HOPING TO GET GOOD PARTICIPATION FROM EACH WARD.
>> WILL THEY HAVE TO GO THROUGH BACKGROUND CHECK?
>> SO, IT IS ON THE APPLICATION THAT THEY'RE WILLING TO, SO IT HAS BEEN DISCUSSED.
BUT IT IS OPEN, CURRENTLY. THAT'S UP TO HIM TO MAKE THAT FINAL DECISION.
>> YES, SO, ONE OF THE EVALUATION TOOLS WILL BE ONCE WE GET THE APPLICATIONS TO DETERMINE WHAT KIND OF CHWE'RE GOING TO BE DOING. THERE WILL BE SOME THINGS THAT THE -- EACH OF THE RESIDENTS THAT PARTICIPATE HAVE TO SIGN WITH DISCLAIMERS BECAUSE THEY'LL BE -- THIS INTERACTION IS JUST NOT GOING TOBE SITTING, FOR EXAMPLE, BUDGETING. WE'RE NOT JUST GOING TO SIT UP THERE AND GO THROUGH A E SHOW PRESENTATION LIKE I DO WITH YOU GUYS REGARDING IT.
THIS IS GOING TO BE AN INTERACTIVE.
WE'LL BE PLAYING DIFFERENT GAMES.
FOR EXAMPLE, ONE OF THE GAMES IDENTIFIED IS PRICE IS RIGHT.
WE'RE GOING TO TAKE THE GAMES AND WE'RE GOING TO TAKE A LOOK AT, FOR EXAMPLE, LET'S LOOK AT A STREET SWEEPER AND SAY, OKAY, WHAT IS THAT COST? AND PLAY THE DIFFERENT GAMES AND IT WILL BE INTERACTIVE FOR THAT SESSION. SO, FOR EXAMPLE, SOME OF THE PUBLIC SAFETY IS GOING TO BE HANDS ON, SAME WITH PUBLIC WORKS. SO THERE WILL BE -- WE DO HAVE A -- SOME FORMS TO SIGN SAYING WE UNDERSTAND THERE WILL BE PHYSICAL PARTICIPATION. NOT REQUIRED.
IT IS NOT GOING TO SAY YOU'RE NOT GOING TO GRADUATE IF YOU DON'T GO THROUGH -- IF YOU DON'T PICK UP THE, YOU KNOW, TOOLS OR HOSE OR REFUSE TO PARTICIPATE IN PRICE IS RIGHT WHEN TESTIMONY IT COMES TO THE CITY'S
[01:55:02]
BUDGET. >> WE HAVE THEM SUPPORTING THE POLICE? AND DIFFERENT ACTIVITIES? LIKE AT THE ROSE. AND FOR OUR COMMITTEES, WE ARE REQUIRED TO HAVE BACKGROUND
THIS IS COMPLETELY DIFFERENT THAN THE POLICE WHEN THEY DO THEIR -- THIS ISN'T LIKE THE CIT PATROL.
>> THIS IS COMPLETELY DIFFERENT. THIS IS ALL ABOUT LEARNING ABOUT
THE CITIZEN ACADEMY. >> WHAT HAPPENS AFTER THEY GRADUATE.
>> THEY GET ON THE BOARDS, THEY PARTICIPATE MORE AND BE AN ADVOCATE FOR THE COMMUNITY.
IF THEY'RE OUT IN THE COMMUNITY AND SOMEONE SAYS, HEY, YOU KNOW, FIRE ENGINE COSTS US $20 MILLION, AND THEY SAY, NO, I SAT THROUGH THE CITIZEN ACADEMY CLASS AND THIS IS HOW MUCH IT COSTS OR THIS IS HOW MUCH IT COSTS FOR OUR K9 UNIT.
THOSE ARE THE TYPES OF THINGS. THEY BECOME -- OTHER COMMUNITIES HAVE DONE CITIZEN ACADEMY. WE'RE NOT REINVENTING THE WHEEL HERE. OTHER COMMUNITIES HAVE REPORTED.
VERY SUCCESSFUL AND WAITING LISTS FOR THE NEXT ONES.
LEARN MORE ABOUT CITY OPERATIONS, BUDGETS, HOW TAXES WORK IN THE COMMUNITY D T ADVOCATE AND GETTING THE MESSAGE ACROSS AS
>> THEY WOULD STILL HAVE TO GO THROUGH THE PROCESS.
IF THEY WANT TO GET ON THE BOARD AFTER THAT, THEN WE WOULD FOLLOW THE NORMAL PROCESS FOR THE BOARD.
>> ABSOLUTELY. I WAS THINKING IN TERMS OF THE CITIZENS PATROL.
>> SO THIS IS A WONDERFUL PROGRAM.
>> AND PART OF THIS TOO IS THAT WE'LL BE MAKING SURE THAT, YOU KNOW, THIS COHORT IS AWARE OF OPPORTUNITIES TO BECOME INVOLVED, WHETHER IT IS CITIZEN PATROL, OR DOING THE CITIZENS POLICE GROUP.
IT IS ALL ABOUT GETTING PEOPLE ACTIVE AND AWARE AS TO HOW CITY GOVERNMENT WORKS.
WE TALKED SO MANY TIMES ABOUT THE EDUCATION PIECE AND HOW, YOU KNOW, PEOPLE -- THIS IS HUMAN NATURE, RIGHT? PEOPLE CRITIQUE WHAT THEY DON'T UNDERSTAND AND THE WHOLE GOAL IS TO GET PEOPLE TO UNDERSTAND AND, YOU KNOW, THEN ALL OF A SUDDEN, HEY, NOW I GET IT, NOW I UNDERSTAND.
NOW IT IS THE EDUCATION PIECE, BUT THEN ABSOLUTERY LY ALLOWS THEM TO HELP WITH THE NARRATIVE ABOUT THE THINGS THAT ARE GOING RIGHT AND CERTAINLY THIS HELPS US, HELPS THEM.
AND, AGAIN, OTHER CITIES HAVE DONE THIS.
AND REPORTED GREAT SUCCESS WITH IT AND I JUST -- I THOUGHT WE CAN SIT UP HERE AND TALK ABOUT THINGS AND HAVE IDEAS AND PEOPLE THAT JUST DO -- THAT RUN WITH IT AND MAKE SURE E THINGS HAPPEN ON ALL THE OUTSIDE THE BOX THAT WE TALK ABOUT.
>> ARE WE ADVERTISING AT THE HIGH SCHOOL.
>> WE'LL BE ADVERTISING SOCIAL MEDIA AND ALL OUR OUTLETS AND TALK ABOUT -- WE'RE ALNG TO DO A PRESS RELEASE THAT WILL BE THE FIRST EVER HUBER HEIGHTS CITIZEN ACADEMY.
>> HERE TO SCOTT AND WORK OUR WAY BA
JUST TO GIVE YOU A PLUG, COUPLE YEARS AGO MYSELF AND TWO OTHER COUNCIL MEMBERS, YOU KNOW, WHEN WE GOT NEWLY ELECTED, WE HAD ORIENTATIONS ABOUT -- JUST ABOUT EVERYTHING AND HERE. SO I IMAGINE EVERYTHING WE WENT THROUGH ORIENTATION WOULD BE ABOUT THE SAME THING WITH THE CITIZENS ARE GOING THROUGH. MYSELF, I LEARNED SO MUCH IN THAT ORIENTATION WHICH WAS CRAMMED IN A COUPLE OF DAYS NO THE EIGHT WEEKS. BUT WE WENT THROUGH -- FOR DIVISIONS AND ALL THAT, SO MYSELF, I LEARNED SO MUCH ABOUT THE CITY AND JUST THOSE TWO DAYS. SO I THINK THEY'RE GOING TO GET SO MUCH MORE OUT OF, YOU KNOW, SEVEN TO
EIGHT WEEK CLASS THERE. >> AND IT WILL BE
FUN. >> THEY DIDN'T GIVE US THAT.
>> I WASN'T IN CHARGE OF THAT. SO --
>> THAT'S THE OLE OBJECT. IT IS, YOU KNOW, YOU GOT TO MAKE IT FUN BECAUSE THEN PEOPLE RETAIN IT, AND THEN THEY WANT TO COME BACK FOR MORE.
>> YEAH. IT IS VERY INTERESTING, SO I THINK THIS SAY GREAT IDEA. SO, THANK YOU VERY MUCH.
>> THANK YOU, MAYOR. SARAH, COULD YOU TELL ME WHERE WOULD THE IDEAL CLASSROOM BE?
>> IT IS GOING TO BEALL OVER THE CITY.
SO, WE'RE GOING TO MOVE LOCATIONS FOR EACH ONE OF THE THINGS.
WE'LL BE AT DEPARTMENTS AND ALL OVER THE
YOU. >> WHEN THE WATER DEPARTMENT DOES THEIRS, WE'LL BE AT THE WATER DEPARTMENT.
>> THANK YOU, SARAH. THANK YOU,
MAYOR. >> MARK, YOUR HAND WAS RAISED?
>> YES, SINCE YOU ONLY PRESENTED TWICE, SINCE YOU'VE HERE, I'M HOPING THAT YOU'LL BE THE
[02:00:02]
PERSON THAT KEEPS US UPDATED THROUGHOUT THEYOU'LL COME TO COUNCIL, BRIEF US.
>> YEAH. AND YOU'LL SEE ALL THE FUN ON SOCIAL MEDIA TOO.
>> WE'LL TRY TO DOUBLE THE NUMBER OF TIMES YOU --
>> GREAT. I THINK SCOTT, I WANT TO ECHO WHAT SCOTT SAID WHEN CAME IN, IT WAS, LIKE, THE MAYOR WAS ECHOING HERE HIMSELF, DRINKING OUT OF A WATER -- OR A FIRE HOSE. I LIKE THE IDEA AND I THINK YOU HAVE DONE A GREAT JOB WITH THE ACTIVITIES. AND IT IS LIKE A TWO- MONTH OR SO CRASH COURSE AND THE THING THAT YOU NEED TO LEARN ABOUT CITY GOVERNMENT.
I THINK THERE IS A WHOLE LOT OF PEOPLE OUT THERE THAT WOULD BE INTERESTED IN ARE ATIS ED IN PARTICIPATING ON THIS PROGRAM.
YOU SAID 25 PEOPLE IN THE SIZE OF THE CLASS.
MIGHT TAKE A LITTLE ORGANIZATION, OTHER THAN WALKING AROUND, STANDING BEHIND SOMEBODY AT A DESK.
>> MAYBE USE THE COMMUNITY CENTER OR YMCA, SENIOR CENTER FOR CLASSES OR THINGS LIKE THAT, GET THEM ALL TOGETHER AND TAKE THE FOLKS OVER TO THEM MIGHT BE A LITTLE MORE EFFECTIVEEFFECTIVE THANK YOU.
>> I HAVE THREE QUESTIONS, HOW MANY TIMES A YEAR ARE YOU PLANNING ON DOING THIS, LIKE SPRING AND FALL?
>> SO, WE ARE PLANNING ON DOING THIS RIGHT NOW ONCE A AR.
AND REALLY IT WILL BE DURING THE GRAY OF WINTER WHEN EVERYBODY IS LOOKING FOR SOMETHING TO DO, TO GET PEOPLE ACTIVE AND ENGAGED. RIGHT BEFORE ALL THE P STUFF HAPPENS DURING SPRING AND SUMMER.
SO, RIGHT NOW THAT IS THE PLAN.
>> OKAY. NEXT ONE IS KIND OF JOB RELATED.
SO, KIND OF WITH THAT I'VE BEEN PUSHING FOR YEARS FOR THE VOLUNTEER PART- TIME COORDINATOR SO THERE IS AS YOU'RE DOING THIS, HEY, I HAD THE CITY PLAN, WHICH IS BASED OFF OF KETTERING ALSO, SAY YOU HAVE AN ELDERLY NEIGHBOR THAT JUST REALLY NEEDS HER YARD MOWED OR GUTTERS CLEANED BUT JOE THAT LIVES THE NEXT STREET OVER IS, LIKE, I WOULD LIKE TO VOLUNTEER. LET ME DO THAT.
>> WE ARE ACTIVELY INVOLVED IN THAT AND JASON IS INVOLVED IN THIS. WE HAD A COUPLE OF MEETINGS.
SO CITY MANAGER GAVE A DIRECTIVE BASED ON COUNCIL' QUESTIONS AND WE'RE WORKING ON THAT. FIRST THING WE'RE WORKING ON IS THE DATABASE. OF EVERYBODY WE CAN COLLECT THAT WE CAN GO OUT.
AS THESE INDIVIDUALS TELL US WHAT THEY WOULD LIKE TO DO AND BE PART OF EITHER IN THE CLASS OR THE END OF THE CLASS, WE WILL ADD TO THAT LIST AND REGARDS TO THE VOLUNTEER ACTIVITIES THAT ARE GOING TO BE AVAILABLE THAT ARE CURRENTLY AVAILABLE FOR THE CITY AS WELL AS SOME ACTIVITIES YOU WERE TALKING ABOUT AS WELL, SOMEONE NEEDS HELP CUTTING THE GRASS, CAN WE SEND THAT OUT TO THE DATABASE. WE'RE WORK ON THE DATABASE.
IT IS LARGE. WE'RE WORKING DILIGENTLY TO PUT IT ALL TOGETHER. AND THEN PUT OUT A MASS EMAIL TO THE GROUP, THANKING THEM FOR BEING PART AND VOLUNTEERING SO WHEN WE DO GET A PHONE CALL OR CITY COUNCIL MEMBERS OR MAYOR GETS A PHONE CALL OR CITY HALL GETS A PHONE CALL, THE GOVERNMENT CENTER AS IT COMES UP, WE'LL BE ABLE TO ADDRESS THOSE THINGS. AND HELP AND HOPEFULLY THESE RESIDENTS THAT ARE PART OF THE CITIZEN ACADEMY WILL GO OUT AND BE PART OF THAT AS WELL.
>> AND MY NEXT ONE IS, COO WE LOOK COULD WE LOOK AT IN THE FUTURE DOING A SCHOOL AGE -- I SAW FOR THIS -- WE USED TO DO A SCOUTING SCHOOL AGE PROGRAM, CAN WE LOOK AT THAT BECAUSE JUST BECAUSE SO MANY KIDS DO NOT GET A PROPER EDUCATION ON GOVERNMENT THAT WE OFFER TO OUR SCHOOLS, DIFFERENT THAN ELEMENTARY LEVEL, JUNIOR HIGH LEVEL, HIGH SCHOOL LEVEL PROGRAM THAT WE CAN GO IN FOR, YOU KNOW, AN HOUR, LIKE, EVERY YEAR OR SOMETHING, TO EDUCATE KIAND MAKE IT FUN LIKE YOU'RE TALKING ABOUT, TO WHERE THEY WANT TO GET INVOLVED IN GOVERNMENT, WHEN THEY TURN 18 THAT THEY'LL BECOME REGISTERED VOTERS THAT THEY'LL UNDERSTAND WHAT IS GOING ON BECAUSE I JUST DON'T REALLY FEEL THAT NOT JUST HUBER, BUT IN THE COUNTRY IN GENERAL, WE DON'T HAVE THAT.
CONTINUE AS THINGS GO. AND OF OTHER PLACES. SO, YOU KNOW,
[02:05:18]
THERE IS DEFINITELY ROOM FOR, LIKE, A JUNIOR CITIZENS ACADEMY TYPE OF THING, SO, BUT WE'LL GET THIS ONE UNDER OUR BELTSFIRST. >> AND THEN MY LAST QUESTION IS, THIS IS JUST FOR FUTURISTIC AS WELL. KETTERING DOES THERE'S, BECAUSE THEY PRESENTED IT FIRST TIER. THEY HAVE THEIR GROUP WHEN THEY DO IT. COME UP WITH A PROJECT THAT WILL HELP THE CITY THAT THEY CAN HELP PLAN THAT THEY CAN POTENTIALLY, THE CITY, PICK UP IN THE FUTURE TO CONTINUE. DOESN'T MEAN THEY WILL OR WON'T, BUT IT HELPS SOME KIND OF BE CREATIVE OF HOW THEY CAN HELP THE CITY. JUST AN IDEA.
>> SO THAT WOULD PROBABLY MEAN THAT WE WOULD HAVE, PROBABLY, A 10 WEEK PROGRAM, SO IT WOULD BE A LOT LONGER, SO IT
>> THAT, THAT WAS, AND WE HAD A FULL, LIKE, TWO HOURS THING OF KETTERING'S -- THAT WAS ONE OF THEIR THINGS, WAS THAT THEY HAD TO -- AND IT REQUIRED THEM TO MEET KIND OF OUTSIDE OF THE TWO HOURS TO WORK ON THIS PROJECT BUT THEY HAD PEOPLE COME IN TO FIRST TIER THAT HAD GONE THROUGH THE PROJECT, AND THEY SAID IT REALLY MADE IT FUN FOR THEM TO KNOW THAT THEY HAD DONE SOMETHING FOR THE CITY THAT SOME OF THEM CONTINUED, SOME OF THEM DIDN'T. IT'S JUST KIND OF A FUN WAY DO IT.
>> OKAY, SO -- I DON'T WANT TO JUMP THE GUN.
>> SO THIS ITEM IS JUST INFORMATION.
>> THERE IS NO LEGISLATION, JUST A CONTINUE TO SHOW OVERALL, YOU SEE, WE HAVE BEEN A VERY PROACTIVE COMMUNITY ENGAGEMENT BETWEEN VIDEOS NOW THAT WE'RE OPERATING IN PLACE, ALL THE WAY BACK TO THE STATE AND CITY. THE INTERACTION, KIND OF SOCIAL MEDIA IS WHERE PEOPLE ARE LIVING RIGHT NOW, SMALLER THINGS OUT THERE UNTIL YOU GUYS -- IT'S JUST THE NEXT STEP. HAVE -- COME
IN AND -- >> AWESOME. SO THIS IS, THIS
GETS LAUNCHED MORROW, RIGHT? >> GETS LAUNCHED ON SOCIAL MEDIA
TOMORROW. >> PERFECT. AND I, I, I REALLY AM EXCITED FOR THIS, AND I HOPE THAT, I, I JUST, I HOPE WE HAVE MORE PEOPLE WHO CAN POSSIBLY HANDLE ONE ASSIGNMENT.
>> DIDN'T WE DO THIS IN HIGH SCHOOL? THEY COME HERE FOR A DAY
FOR GOVERNMENT. LIKE -- >> WE USE TO COME TO COUNCIL
MEETINGS -- >> THE ELEMENTARY SCHOOLS HERE -- THEY WOULD SCHEDULE WITH US -- I WAS INVOLVED -- ANITA MENTIONED FOR ORGANIZATIONS AND STUFF WHERE THEY COME IN --
>> WHAT HAPPENED TO THE SENIOR, THE SENIORS COMING IN HERE TO COUNCIL? THAT'S GOVERNMENT CURRICULUM.
>> WHEN YOU GUYS SEE THE POST TOMORROW, MAKE SURE YOU SHARE IT WITH YOUR CONSTITUENTS. BRAG ALL ABOUT IT
[ 2026 Montgomery County Public Defender Agreement]
>> THANKS A LOT. >> OKAY, NEXT UP, IT LOOKS LIKE TONY HAS A LOT FOR US. ITEM 3N IS A 2026 MONTGOMERY COUNTY
PUBLIC DEFENDER AGREEMENT. >> MAKEUP FOR THE LAST TIME WE HAD -- KNOCKINGOFF A BUNCH OF ITEMS IN SHORT ORDER. SO FIRST UP WE HAVE THE 2026 MONTGOMERY COUNTY PUBLIC DEFENDER AGREEMENT I BROUGHT TO YOU SEVERAL MEETINGS AGO. THE MIAMI COUNTY PUBLIC DEFENDER AGREEMENT FOR NEXT YEAR. SO THIS IS JUST THE ANNUAL RENEWAL OF THAT AGREEMENT THAT I -- EACH YEAR. THE ONLY CHANGE IN THIS AGREEMENT FOR MONTGOMERY COUNTY IS THE READ FOR 2026 FOR THE SERVICES WILL BE $252.12 PER CASE. THAT'S AN INCREASE IN $6.15 PER CASE OVER THE 2025 RIGHT. SO WITH COUNCIL'S APPROVAL, I'D LIKE TO PLACE THIS ON THE AGENDA FOR ADOPTION ON MONDAY. ALL OF THESE COSTS FOR THE PUBLIC DEFENDER
ARE PAID -- >> QUESTIONS? OBJECTIONS TO
[ Board And Commission Appointments * Parks And Recreation Board - Appointment]
[ * Board Of Zoning Appeals - Reappointment]
MONDAY? OKAY, NEXT I -- WHICH ARE THE BOARD AND COMMISSIONAPPOINTMENTS. >> QUITE A FEW BOARD AND COMMISSION APPOINTMENTS AND REAPPOINTMENTS -- RUN DOWN THE INDIVIDUAL APPOTS -- SO IN ALL OF THESE CASES, FOR BOTH THE
[02:10:01]
APPOINTMENTS AND THE APPOINTMENT WITH BACKGROUND CHECK WAS APPROPRIATE, THESE HAVE BEEN PROCESSED THROUGH HUMAN RESOURCES. SO WE JUST HAVE ONE TODAY, WHICH IS A APPOINTMENT TO THE PARKS AND RECREATION BOARD. MICHELLE FISHER FOR A TERM IN THE PACKET. SO I KNOW SHE'S EXCITED ABOUT GETTING ON BOARD.AS FAR AS THE REAPPOINTMENTS, WE HAVE THE REAPPOINTMENT OF GREGORY MACH TO THE BOARD ZONING APPEALS FOR A TERM ENDING JANUARY 31ST, 2031. WE'RE TALKING -- 31. THE REAPPOINTMENTS OF THREE INDIVIDUALS TO THE CITIZEN WATER AND SEWER ADVISORY BOARD, AND THAT'S MICHAEL MULLEN, EDWIN PETTICREW, AND SAMUEL ROBINSON. THOSE WILL ALL BE TWO TERMS ENDING JANUARY 1ST, 2029. THE CULTURAL AND DIVERSITY CITIZEN ACTION COMMISSION REAPPOINTMENT OF CHRISTY TROTTER, HER TERM ENDING DECEMBER 31ST, 2028. A FIRE APPEALS BOARD REAPPOINTMENT OF TERRY WALTON, TERM ENDING DECEMBER 1ST, 2026. THAT JUST ON EARLIER THIS YEAR. THIS IS A RENEWAL. FOR THAT. PLANNING COMMISSION REAPPOINTMENT OF JANE VARGO, RETURNING JANUARY 31ST, 2031. ON THE PROPERTY MAINTENANCE REVIEW BOARD, WE HAVE REAPPOINTMENTS OF THREE INDIVIDUALS, A REQUEST FOR DARRIN, JOHN ROBERTS, RICHARD WINKLER, TWO TERMS ENDING DECEMBER 31ST, 2028. AND LASTLY, A REAPPOINTMENT TO THE TAX REVIEW BOARD OF SAMUEL RICHARDSON FOR A TERM ENDING DECEMBER 31ST, 2027. SO WITH COUNCIL'S APPROVAL, REFLECT
THOSE MOTIONS ON THE AGENDA. >> ANY OBJECTIONS? ANY DISCUSSION ON ANY OF THOSE? GUESS I SHOULD ASK THAT FIRST.
>> TELL ME, THERE S ONE WHEN YOU MENTIONED THREE OF THEM --
THE WATER AND SEWER ADVISORY. >> YES.
>> IS THAT THREE DIFFERENT PIECES?
>> IT WOULD JUST BE ONE MOTION. I MEAN, WE CAN DO THEM INDIVIDUALLY IF YOU WANTED. IT'S NOT -- TYPICALLY WE WOULD JUST WORK THEM TOGETHER BY THE BOARD. ALL THESE APPOINTMENTS AND REAPPOINTMENTS -- WE WOULD HAVE THE THREE PEOPLE FOR ONE
BOARD. >> WHAT, WHAT IF SOMEONE HAS A PROBLEM WITH ONE BUT NOT THE OTHER?
>> I, I DON'T. I'M JUST SAYING WHAT IF --
>> -- MOTION. THERE COULD, LIKE I SAID, YOU CAN ASK AT THE WORK SESSION HERE IF THAT CAN BE GROUPED INDIVIDUALLY. SO --
>> OH, SEEMS LIKE YOU ARE -- >> TELLING YOU TO SHUT UP.
>> GEEZ! >> WE'LL SEE YOU ON SUNDAY. ALL RIGHT. ANY, ANY -- THERE WAS NO OBJECTIONS TO ANY OF THOSE.
OKAY. NEXT UP, BEFORE WE URN, THERE IS A NEED FOR EXECUTIVE SECTION THIS EVENING, SO TONY.
>> I MAKE A MOTION TO GO INTO EXECUTIVE SESSION TO DISCUSS DETAILS OF SECURITY ARRANGEMENTS AND EMERGENCY RESPONSE PROTOCOLS FOR PUBLIC OFFICE. DISCLOSURE OF THE MATTERS DISCUSSED REASONABLY BE EXPECTED TO JEOPARDIZE THE SECURITY OF A PUBLIC BODY.
>> IS THERE A MOTION? >> I MOVED TO GO TO EXECUTIVE
SESSION. >> WE HAVE A MOTION IN SECOND.
IS THERE A DISCUSSION? OKAY. TONY?
>> 8:46, AND WE COME OUT OF
* This transcript was compiled from uncorrected Closed Captioning.