[1. Call Meeting To Order/Roll Call]
[00:00:09]
>>> GOOD EVENING, EVERYONE. WELCOME ONCE AGAIN TO THE CITY OF HUBER HEIGHTS CITY COUNCIL WORK SESSION. TODAY'S DATE IS OCTOBER 21ST OF 2025. IT IS 6:03.
WE ARE NOW GETTING STARTED. THIS MEETING IS OFFICIALLY CALLED TO ORDER. TONY, IF YOU WOULD, CALL THE ROLL, ROLL,
[2. Approval Of Minutes]
>> PRESENT. >> EVERYONE IS HERE THIS EVENING. ITEM NUMBER TWO IS APPROVAL OF MINUTES. THERE'S ONE FROM OCTOBER 27TH, 2025. THOSE HAVE BEEN DISTRIBUTED. ANY QUESTIONS
[ City Manager Report]
OR CONCERNS ABOUT THOSE÷÷ MINUTES? SEEING NONE, THE MINUTES ARE APPROVED. NEXT IS ITEM NUMBER THREE, OUR TOPICS OF DISCUSSION THIS EVENING AND WE WILL GET STARTED WITH ITEM THREE, WHICH OUR CITY MANAGER REPORT.A COUPLE OF THINGS THAT HAVE COME UP OVER THE LAST COUPLE OF WEEKS OR SO AND REMINDERS FOR HAD CITIZENS CALL IN LAST FRIDAY I BELIEVE.
SO WHEN THEY CALLED IN THEY WERE RECEIVING E- MAILS THAT LOOKED LIKE THEY MIGHT BE FROM CITY EMPLOYEES ASKING FOR CERTAIN THINGS THAT WE WOULD NEVER ASK FOR. SO WE DID POST OUT ON SOCIAL MEDIA JUST TO LET EVERYBODY KNOW THAT I.T. CAME OVER, LOOKED AT EVERYTHING.
THERE WAS NO ISSUES OTHER THAN THE FACT THAT WE DO THINK WE SHOULD MAKE THE PUBLIC AWARE THAT THERE ARE PHISHING E- MAILS OUT THERE. THEY MAY LOOK LIKE THEY'RE COMING FROM THE CITY. YOU'RE RIGHT, SOMETIMES, THEY'RE USUALLY NOT. IF YOU THINK THEY ARE, ONE, DON'T TAKE THE BAIT AS THEY SAY.
DOUBLE CHECK THE SENDER'S E- MAIL ADDRESS.
USUALLY THERE'S SOMETHING WRONG ABOUT THE ADDRESS. LOOK FOING FOR SPELLING ERRORS WHICH IS USUALLY IN THERE. DON'T CLICK LINKS.
IF YOU ARE IN DOUBT, CALL IN IT IS AN ISSUE.
I WILL GIVE YOU AN EXAMPLE. WE HAD PEOPLE THAT APPLIED FOR SOMETHING THROUGH ZONING AND ONE GENTLEMAN GOT AN E- MAIL, AND I THINK OUR FEED FOR THAT WAS -- DON'T QUOTE ME ON THIS BUT LET'S SAY IT WAS $75.
HE GOT AN E- MAIL ASKING THEM TO PAY $7,500, WHICH CLEARLY IS NOT FROM US. SO THEY DID WHAT THEY WERE SUPPOSED TO DO. THEY CALLED IN, THEY CONFIRMED.
BUT WE FELT IT WAS IMPORTANT TO LET THE REST OF THE CITIZENS NOW, PLEASE, IF YOU EVER HAVE A QUESTION, IT IS BETTER TO GET SOMEBODY ON THE PHONE, TALK TO US. WE WILL WALK YOU THROUGH WHATEVER THAT SITUATION IS.
>> YOU KNOW, THAT'S HAPPENED BEFORE. I MEAN IT HAS HAPPENED TO ME.
HOW MANY TIMES, HOW MANY OF YOU HAVE GOTTEN E- MAILS SUPPOSEDLY FROM ME.
>> YEAH. >> WHERE I ASKED YOU TO BUY GIFT
CARDS. >> YES, DON'T BUY GIFT CARDS, YEAH. SO ANYWAY WE FELT LIKE WE SHOULD MAKE EVERYBODY AWARE. I THOUGHT I WOULD BRING IT UP AND AT LEAST MAKE PEOPLE AWARE IF THEY'RE NOTNOT FACEBOOK OR WHATEVER THEY AT LEAST KNOW IT IS OUT THERE AND WE WANT TO MAKE YOU AWARE OF IT.
>> TECHNOLOGY IS GREAT, BUT, MAN, SOMETIMES IT IS JUST LIKE --
>> RIGHT. WE HAVE A COUPLE OF THINGS COMMUNICATION WISE. TOMORROW NIGHT WE WILL HAVE ANOTHER CONVERSATION. WE DID OUR FIRST ONE A COUPLE OF MONTHS AGO.
>> IT WAS IN AUGUST. SO WE ARE DOING IT EVERY TWO AN AUGUST ONE. WE ARE ALSO TRYING TO MOVE THE TIME A LITTLE BIT FOR PEOPLE.
WE DID A LUNCHISH TIME FOR THAT ONE.
THIS ONE WILL BE IN THE EVENING. AGAIN, WE ARE GOING TO PROVIDE SOME CUPS AND SOME COFFEE AND SOME REFRESHMENTS FORFOR EVERYONE.
IT IS BASICALLY AN OPEN QUESTION AND ANSWER, PEOPLE BRING UP ISSUES AND CONCERNS AND WE WILL LET THEM KNOW WHERE WE ARE AT ON CERTAIN ISSUES.
MY STAFF, MY ADMIN STAFF, ME AND AARON AND ALEX WILL BE THERE ALONG WITH YOURSELF.
>> THAT'S AT THE SENIOR CENTER
AS WELL. >> APPRECIATE IT GUYS.
>> COMING UP ON FRIDAY, THE 24TH, AND THE 25TH ON SATURDAY SO IT WILL BE TWO DIFFERENT OFFERINGS OF THIS, WE ARE GOING TO TURN COMMUNITY PARK INTO A HAUNTED TRAIL, BUT I WANT PARENTS TO UNDERSTAND WE ARE GOING FOR SPOOKY, NOT SCARY. IT IS VERY KID FRIENDLY.
THERE'S GOING TO BE GAMES. THERE'S GOING TO BE ACTIVITIES FOR THEM. SARAH, AGAIN, HAS JUST CONTINUED TO HIT IT OUT OF THE PARK LITERALLY WITH PARKS AND REC. SHE HAS GOT SOME INFORMATION ON OUR FACEBOOK PAGE. I WOULD ENCOURAGE YOU IF YOU ARE GOING TO GO, THERE'S A LOT OF DETAILS I COULDN'T PUT ON HERE ON THE FACEBOOK PAGE ABOUT PARKING AND OTHER THINGS.
JUST PAY ATTENTION TO THAT AND IF YOU ARE INTERESTED GO TO FACEBOOK AND LOOK AT THOSE LINKS. THEN THE LAST THING, WE ARE GETTING INTO THE HOLIDAY SEASON. SO WE ARE PREPARING FOR CERTAIN EVENTS. WE WILL LET YOU KNOW OTHER EVENTS THAT ARE COMING BUT FIRST ONE WE ARE HOSTING IS AT THE SENIOR CENTER. IT WILL BE A HOLIDAY CRAFT FAIR, SATURDAY, NOVEMBER 1ST FROM 9:00 TO 4:00. AGAIN, THERE'S A LOT OF DETAILS ON THERE ABOUT PAYMENT, HOW TO SUBMIT APPLICATIONS. IF YOU LOOK AT OUR FACEBOOK PAGE IT HAS A LINK ON THERE, BUT IF YOU HAVE QUESTION MGROSS AT HH.ORG CAN ANSWER THEM. THAT'S IT.
>> THANK YOU. ANYONE HAVE ANY QUESTIONS
[00:05:02]
FOR JOHN?>> IS OUR CHRISTMAS TREE GOING TO BE UP
ON TIME? >> I'M GOING TO LET AARON ANSWER THAT.
>> WE NEED TO GET YOU A SIGN LIKE AUCTION THAT JUST SAYS
YES. >> HOW MANY DAYS UNTIL CHRISTMAS TREE? WE NEED A COUNTDOWN?
[ Military And Veterans Commission Update]
OTHER QUESTIONS? GREAT. LET'S GET STARTED THEN WITH OUR OTHER TOPICS HERE. SO ITEM THREE B IS OUR MILITARY AND VETERANS COMMISSION UPDATE.>> SO ON THE ONGOING SERIES OF UPDATES WE HAVE MR. ANTHONY WINDSOR, THE CURRENT CHAIR OF THE COMMISSION TO PROVIDE YOU AN UPDATE, SOME OF THE THINGS GOING AND THEY HAVE PLANNED.
YOU. >> ANTHONY WINDSOR, CHAIRMAN OF THE VETERANS. WE WILL START WITH THE VETERANS PAVERS PROGRAM. WE WILL BE INSTALLING NEW PAVERS FOR VETERAN'S DAY CELEBRATION.
THEY WILL BE READY FOR THAT, FOR THOSE WHO PURCHASED THEY CAN COME SHARE IN THE CELEBRATION AND SEE THEIR LOVED ONES HERE THAT THE MARKERS ARE FOR.
THE COMMISSION ALSO SPONSORED A WRAPPING OF TRAFFIC BOXES ALONG VETERANS PARKWAY. ANYBODY SEEN THEM? WHAT DO YOU THINK.
I THINK THEY LOOK AMAZING AS WELL. I THINK IT SHOWS ANOTHER REASON WHY WE'VE BEEN DISTINGUISHED AS A PURPLE HEART CITY, TOO.
THE WARRIOR BOOT. I DON'T KNOW IF ANYBODY GOT A CHANCE TO SEE THE WARRIOR BOOT DESIGNED BY OUR OWN KEVIN MCDONALD.
>> IT IS ABSOLUTELY AMAZING. IT HAS A PICTURE OF A MILITARY MEMBER'S BOOT. I MEAN IT IS A MILITARY MEMBER'S BOOT THAT'S BEEN BRONZED ON A BEAUTIFUL LACQUER BOX. WE PRESENT IT TO THE WINNER OF THE VETERANS DAY -- OR OUR MILITARY DAY GAME.
I'M TRYING TO THINK WHAT -- YEAH, WAYNE DID WIN, 48-23.
I TOLD HIM BEFORE THE GAME I WASN'T GOING TO TAKE IT OVER TO SPRING BOROUGH IF THEY LOST. NO CHOICE BUT TO WIN THE GAME.
IT WAS ON CHANNEL 2 WHEN THEY DID THEIR LITTLELITTLE THING, IT WAS AWESOME.
GOOD DAY. OUR VETERANS DAY CELEBRATION WILL BE ON TUESDAY, NOVEMBER 11TH, 2025 AT TOM CLOUD PARK. IT WILL BEGIN AT 4:00 OR 1600 HOURS FOR THE MILITARY FOLKS.
WE HAVE DIGNITARY FROM WRIGHT PATTERSON AIR FORCE BASE.
THE DEPUTY COMMANDER WILL BE THERE AS WELL AS THE CHIEF OF STAFF. THE COLORS WILL BE PRESENTED AND DISPLAYING OF FLAGS. WE HAVE BEEN BESTOWED THE PRIVILEGE OF HAVING A FLY-OVER.
IT HAS BEEN A LONG, TEDIOUS TASK, A LOT OF PAPERWORK AND TALKING WITH PEOPLE. I HAVE A MEETING WITH THE BASE COMMANDER AND THEN I HAVE TO MEET WITH THE AOD.
>> I WANT TO SAY ANTHONY HAS DONE A LOT OF WORK IN PURSUING THIS AND DOING ALL OF THE ADMINISTRATIVE STEPS NECESSARY TO MAKE IT HAPPEN. HE GOT REJECTION A FEW TIMES BUT STILL WENT BACK AND ACHIEVED HIS GOAL
THAT'S FANTASTIC. >> DON'T TELL ME I CAN'T DO SOMETHING, YOU KNOW. IT MAKES ME MORE DETERMINED.
I HOPE YOU GUYS ARE PROUD OF THE WORK WE'VE BEEN DOING.
>> WE WILL CONTINUE TO DO THE WORK FOR OUR CITY AND THE VETERANS AND THE MEMBERS OF THIS COMMUNITY. THANK YOU FOR YOUR TIME.
>> WE ARE VERY, VERY APPRECIATIVE OF YOU AND THE WORK THAT YOU DO, AND YOUR COMMISSION. THANK YOU SO MUCH.
JOEY, ALSO -- >> I DIDN'T ADDRESS OBVIOUSLY I HAVE A LARGE MEETING SO DON'T THINK I WORE --
A QUESTION? >> YES, I JUST WANT TO COMMENT THAT FOR THOSE THAT WENT TO THE VETERAN'S WALL AT WAYNE HIGH SCHOOL, IT WAS AN OUTSTANDING
>> IT WAS NICE TO SEE A LOT OF PEOPLE THAT I KNEW ON THAT WALL. SO, YOU KNOW, I GOT HOLD OF A FEW PEOPLE THAT I GRADUATED WITH TO LET THEM KNOW SO THEY ALSO PUT THEIR NAMES THE HAT.
SO WHEN THEY DO IT IN DECEMBER THEY WILL BE ON THERE ALSO AS
>> IF YOU GUYS GET A CHANCE TO COME SEE THAT, THEY DID AN AWESOME JOB WITH THAT.
>> I'M VERY PROUD, YOU KNOW, BEING A WAYNE
I DON'T KNOW THAT I REALIZED THAT YOU WERE A WAYNE ALUMNI UNTIL WE TALKED AND WE SAW EACH OTHER THERE AT THE THING. SO I THINK --
>> I WAS IN CLASS WITH KATE A LOT OF TIME, AND THE PRINCIPAL'S OTHER.
>> I WAS NOT IN THE PRINCIPAL'S OFFICE.
>> OKAY. >> I HELPED YOU GET DOWN
SUNDAY. >> MR. LA MESA DID NOT PLAY.
AND -- >> THAT'S AWESOME. NO, THE FACT YOU ARE FROM HERE, A WAYNE GRAD, I JUST COULDN'T BE MORE PROUD AND HAPPY OF THE WORK YOU GUYS ARE
[00:10:02]
>> YES. >> THAT'S WHY I DIDN'T KNOW YOU. YOU WERE OUT OF THERE
SIR. >> JUST POINTING OUT YOU ARE OLDER THAN ME.
>> THANK YOU, MAYOR. JOHN, I HAVE A QUESTION.
WOULD IT BE POSSIBLE TO CONTACT THE MEDIA AND LET THEM KNOW WE'RE GETTING A FLY- OVER AND MAKE SURE THEY'RE INVITED TO OUR VETERAN'S DAY?
>> THANK YOU. I APPRECIATE YOU, MR. WINTERS.
[ City Staffing Levels/Table Of Organization]
>> ANYONE HAVE ANYTHING ELSE? THANKS SO MUCH. NEXT UP IS ITEM 3C WHICH IS CITY STAFFING LEVELS AND TABLE OF ORGANIZATION. CHIEF, GOOD TO SEE YOU.
>> GOOD EVENING. THANKS FOR HAVING ME. WE'RE HERE TO ASK OUR CURRENT FIRE PREVENTION MANAGER, PLANS REVIEW PERSON, WE HAD I DON'T KNOW, IN 2011 OR 2012 WE FOUND A UNIQUE PERSON WHO WAS WILLING TO WORK PART TIME AND WAS ABLE TO GET A LOT OF WORK DONE. TALKING TO REGINA, SHE'S -- HER HUSBAND RETIRED A COUPLE OF YEARS AGO AND NOW SHE'S READY TO BE DONE.
SHE HAS REVIEWED EVERY BUILDING, EVERY BUILDING MODIFICATION, EVERY BUC- EE'S SMOKE DETECTOR IN EVERY BATHROOM AND SPRINKLER HEADS AND EVERYTHING. SHE DOES A GREAT JOB AND KEEPS OUR ECONOMIC DEVELOPMENT MOVING AND KEEPS EVERYTHING SAFE. BUT WE'VE KIND OF REALIZED THAT IT IS TIME WHEN SHE MOVES ON THAT WE'RE GOING TO NEED A FULL-TIME PERSON TO KEEP UP. SHE'S OVER 700 PLANS THAT SHE HAS REVIEWED ALONE THIS YEAR AND WE'RE GOING TO BE -- SHE THINKS WE WILL HIT 800 BY THE END OF THE YEAR.
>> WOW. >> SO, REMEMBER, IT IS EVERY MODIFICATION TO A BUILDING, NOT NEW CONSTRUCTION AND ALL OF THAT. SO THAT'S WHAT WE'RE HERE TO ASK FOR.
YOU WILL SEE THERE'S TWO LINES, ONE IS THE CURRENT POSITION BECAUSE WE DON'T WANT HER TO LEAVE AFTER -- IF THIS PASSES. SHE DOESN'T WANT TO CONVERT TO FULL TIME, SO TEMPORARILY WE'LL HAVE TWO POSITIONS, ONE FULL TIME AND ONE PART TIME, SO WE CAN START WORKING AT TRYING TO FULL THIS POSITION.
>> AND SHE IS GOING TO -- HAS SHE AGREED TO STAY AND KIND OF HELP IN THE TRANSITION? BECAUSE I THINK EVERYBODY KNOWS WHO HAS DEALT WITH HER HOW GOOD SHE IS AND HOW EFFICIENT SHE IS TO DO THAT KIND OF WORK ON A PART- TIME BASIS, IT IS INCREDIBLE.
>> ABSOLUTELY. >> SO, YEAH, SHE IS GOING TO STAY TO HELP THAT TRANSITION?
>> SHE HAS AGREED TO STAY UP UNTIL
ALL RIGHT. >> SO DEPENDING ON WHO WE GET, IF WE GET SOMEBODY THAT'S FAMILIAR WITH THE WORKINGS IT WILL BE VERY GOOD.
YOU KNOW, THERE'S ALL OF THE ONLINE PLAN REVIEW SOFTWARE THE COUNTY USES AND ALL OF THOSE KIND OF THINGS.
>> CAN YOU GET SOMEONE IN THAT
>> YOU GOT AN IN TO HR AND CAN MAKE THAT HAPPEN.
KNOW SOMEBODY. >> WE HAVE ALREADY BEEN POUNDING THE PAVEMENT, TRYING TO FIGURE OUT WHO IS OUT THERE, WHO IS LOOKING.
>> SO IS THAT KIND OF A POSITION THAT SOMEBODY IS GOING TO SEE IT ADVERTISED AND GO, OH, I CAN DO THAT? OR ARE WE REALLY KIND OF LOOKING FOR SOMEBODY ALREADY IN THE ROLE AND GOING TO POACH SOMEBODY FROM
SOMEPLACE ELSE? >> IT WOULD BE BENEFICIAL TO HAVE SOMEBODY IN THE ROLE.
VERY COMPLEX THINGS. YOU KNOW, FROM SPRINKLER, LOOKING AT SPRINKLER DESIGNS TO, YOU KNOW, SOME OF OUR NEW APARTMENT COMPLEXES THAT HAVE THREE- STORY APARTMENTS, SPRINKLER SYSTEMS IN THOSE AND ALSO FIRE PUMPS AND THINGS. SO, YES, IT IS -- WHEN WE GO AND START LOOKING PEOPLE WILL SEE THE QUALIFICATIONS AND KNOW THAT THIS WON'T BE SOMEBODY THAT ATTENDED A FIRE INSPECTOR CLASS AND WANTS A FULL- TIME JOB THE NEXT DAY.
>> OKAY. GOOD. ANYBODY HAVE ANY QUESTIONS? ANY ISSUES ON MOVING THIS CHANGE OF THE TABLE OF ORGANIZATION ON
[ Chambersburg Road West Improvements Project - Intent To Appropriate]
THANK YOU. NEXT UP IS ITEM 3D, WHICH IS THE CHAMBERS ROAD WEST IMPROVEMENT PROJECT.
RUSS. >> GOOD EVENING, COUNCIL.
THIS LEGISLATION WILL AUTHORIZE THE CITY TO START THE PROCESS OF APPROPRIATING PERMANENT RIGHT-OF- WAY AND TEMPORARY CONSTRUCTION EASEMENTS FOR THE WIDENING OF RS RIDGE ROAD WEST PROJECT.
THIS IS FROM PROPERTY OWNERS THAT HAVE NOT BEENBEEN TO NEGOTIATE WITH OUR ACQUISITION CONSULTANT OR WITH THE CITY. THE CITY MUST SECURE THESE EASEMENTS AND RIGHT-OF- WAYS NEEDED FOR THE ROAD IMPROVEMENTS THE GRANT FUNDING FOR THIS PROJECT. WE ARE CURRENTLY ONLY DEALING WITH APPROPRIATIONS FOR TWO PROPERTIES OUT OF THE 30 TO 40 THAT WE WERE CONTACTED WITH.
ONE PROPERTY IS THE WALGREEN'S DRUGSTORE. IT IS JUST A TEMPORARY EASEMENT. OUR ACQUISITION CONSULTANT CONTACTED THEM MANY TIMES AND THEIR ATTORNEY HAS NEVER MADE AN ATTEMPT TO CONTACT US BACK. THE OTHER IS A RESIDENTIAL PROPERTY, FOR A TEMPORARY CONSTRUCTION EASEMENT IN A PERMANENT RIGHT-OF-WAY, AND THE PROPERTY OWNER HAS REFUSED TO WORK WITH US AT ALL ON THIS, ON THIS PROJECT.
THIS IS JUST THE NOTICE OF INTENT. IN TWO WEEKS I WILL BE BACK WITH COUNSEL TO -- FOR THE LEGISLATION TO FINALIZE THE APPROPRIATIONS. THE CH RIDGE WEST
[00:15:03]
PROJECT IS SCHEDULED TO BID IN THE SECOND HALF OF NEXT WE'RE.>> WHEN WE TALK ABOUT AN INTENT TO APPROPRIATE, AND FOR ANYBODY WHO IS LISTENING I DON'T WANT -- I DON'T WANT THE WRONG IDEA ABOUT WHAT THIS ACTUALLY MEANS. SOMEBODY EXPLAIN WHAT THIS PROCESS IS. THIS ISN'T -- YOU KNOW, WE ARE NOT TAKING SOMEBODY'S PROPERTY, ALL RIGHT. WE ARE OFFERING FAIR MARKET VALUE, ALL OF THOSE KIND IS OPPOSED TO OFFERING FAIR MARKET VALUE FOR ANY OF THE PROPERTY THAT'S IN THE RIGHT-OF- WAY THAT WE NEED, CORRECT?
>> NO ONE IS OPPOSED TO OFFERING FAIR MARKET VALUE FOR A PROPERTY THAT WE NEED TO BE ABLE TO MOVE THE PROJECT FORWARD THAT'S IN THE RIGHT-OF-WAY? THAT'S CORRECT, RIGHT?
>> OKAY. ANY OTHER QUESTIONS? ANY OBJECTIONS TO MOVING THIS ON? OKAY. YOU SAID YOU WOULD COME
[ City Telephone System - Pro OnCall]
BACK FOR THEWEEKS. >> OKAY. NEXT UP IS ITEM 3E, WHICH IS CITY TELEPHONE SYSTEM.
>> GOOD EVENING, MAYOR, COUNCIL. WE ARE IN DESPERATE NEED OF REPLACING AND UPDATE INOUR TELEPHONE SYSTEM. BEST I CAN TELL THE SYSTEM WAS PURCHASED AROUND 2010.
IT WAS LAST UPGRADED OR UPDATED IN 2014. SO WE EVALUATED FOUR OR FIVE DIFFERENT VENDORS AND SYSTEMS AND DECIDED ON GOING WITH A CLOUD- BASED PHONE SYSTEM. BASED ON THE COST THAT WE'VE BEEN PAYING AT&T OVER THE LAST SEVERAL YEARS FOR MANY, MANY COPPER TELEPHONE LINES THAT WERE EITHER OUT OF CONTRACT OR AREN'T EVEN BEING USED WE'RE HOPING THAT -- TO REALIZE ABOUT A $2,000 A MONTH SAVINGS RIGHT OFF THE BAT JUST ON TELEPHONE SERVICE. FOR ALL OF OUR PHONE LINES.
SO I'M ASKING YOU TO APPROVE A -- NOT TO EXCEED LIMIT. THIS CONTRACT WILL RUN FOR THREE YEARS FOR TELEPHONE SERVICE, AND WE'RE INCLUDING OBVIOUSLY NEW HAND SETS AND SOME OTHER EQUIPMENT THAT'S NEEDED TO ROLL THIS OUT CITYWIDE. THAT AMOUNT THAT YOU SEE THERE IS ACTUALLY FOR A THREE- YEAR CONTRACT, PLUS I TRIED TO FIGURE IN A SMALL PERCENTAGE FOR MAYBE SOME RATE INCREASES AND SOME ADDITIONAL EQUIPMENT WE MIGHT NEED TO BIAS UY AS WE BRING NEW
BUILDINGS ONLINE. >> THIOR THIS BUILDING AND THE NEW BUILDINGS AS WELL?
>> ALL CITY- OWNED FACILITIES, YES,
ALL RIGHT. >> DAVE, COULD YOU SPEAK JUST A MOMENT TO HOW THIS IS GOING TO AFFECT COUNCIL IN TERMS OF THEIR USE OF THE --
>> YES. SO WE WILL BE ABLE TO PROVIDE EACH OF YOU WITH AN APP TO INSTALL ON YTELEPHONE -- ON YOUR CELLPHONE THAT WILL ACT AS AN÷÷ EXTENSION OF THE CITY'S PHONE LINE.
SO TO EXPLAIN IT TO YOU PRETTY SIMPLY, YOU CAN OPEN THAT APP AND MAKE A TELEPHONE CALL, AND WHEN YOU CALL THE RECEIVING PARTY OF THAT CALL WILL SEE A CITY TELEPHONE NUMBER AND NOT YOUR CELLPHONE NUMBER. SO YOU WON'T HAVE TO DISTRIBUTE YOUR PERSONAL CELLPHONE NUMBER TO ANYBODY THAT YOU MIGHT WANT TO CONDUCT CITY BUSINESS WITH.
YOU'LL ALSO HAVE AVAILABILITY TO VOICEMAIL VIA YOUR E- MAIL
[00:20:04]
VOICEMAIL IN THE APP. LOTS OF NEWFEATURES. >> SO WHEN WE REDO YOUR BUSINESS CARDS WITH A NEW ADDRESS, WE WILL ALSO BE ISSUING THE NEW NUMBERS TO YOU SO THAT WHEN YOU GIVE OUT YOUR CARD YOU WILL BE ABLE TO USE THE CITY NUMBER MOVING FORWARD RATHER THAN YOUR PERSONAL PHONE NUMBERS. WHEN SOMEONE CALLS TH NUMBER, THEN OUR CELLPHONE JUST RINGS LIKE THEY'RE CALLING A CITY BUILDING?
YES, SCOTT? >> DO WE HAVE ANY REFERRALS FOR THIS SYSTEM, ANY OTHER
GOVERNMENT FACILITIES? >> I'M SORRY.
>> DO WE HAVE ANY OTHER REFERRALS FROM GOVERNMENT BUILDINGS THAT USE THIS CLOUD-BASED --
>> NOT FOR THIS PARTICULAR SYSTEM.
I WILL TELL YOU ONE THING WE DISCOVERED IN EVALUATING THESE SYSTEMS. NEARLY ALL OF THE CLOUD- BASED TELEPHONE SYSTEMS OFFER THE SAME FEATURES. OVER AND OVER AGAIN WE KEPT SEEING THE SAME FEATURES OFFERED BY DIFFERENT PROVIDERS. THE DIFFERENCE HERE, ONE OF THE REASONS THAT WE -- WE ALREADY HAVE AN ESTAD RELATIONSHIP WITH PRO ON-CALL. OUR SALES REP IS A HUBER RESIDENT SO SHE WAS VERY ACCESSIBLE TO US, VERY EASY TO -- WILLING TO COME ON SITE HELP US TO EVALUATE.
AS FAR AS REFERRALS FOR THIS PARTICULAR ONE, NO, WE
DID NOT. >> THAT'S ALL I HAVE.
IS THIS THE SAME THING AS VOIP WHERE IF THEY CALL AND WE DON'T ANSWER÷÷ IT WILL BE TURNED INTO AN E- MAIL OR VOICEMAIL?
>> YES, IF SOMEONE LEAVES A VOICEMAIL FOR YOU AT YOUR EXTENSION, A RECORDED MESSAGE WILL BE ATTACHED TO AN E- MAIL
>> YEAH. WHEN DO YOU ENVISION THIS BEING
IMPLEMENTED? >> WE ARE HOPING TO GO LIVE THE 29TH OF THIS MONTH ACTUALLY.
>> OKAY. SO THIS IS WITHIN YOUR EXISTING BUDGET?
>> YEAH, I DID BUDGET FOR THAT FOR THIS
[ Citizen Academy]
SURE. >> ANY OTHER QUESTIONS? OKAY. THANK YOU. AND NEXT UP IS ITEM
3F. >> SO THIS ITEM WE'RE PUSHING TO THE NEXT COUNCIL WORK SESSION.
[ 2026 Council Work Session/City Council Meeting Schedules]
>> OKAY. >> WE DON'T NEED TO DISCUSS IT THIS EVENING.
>> THAT'S THE CITIZENS ACADEMY. WE WILL MOVE THAT ON.
NEXT UP IS ITEM 3G, 2026 COUNCIL WORK SESSI COUNCIL MEETING SCHEDULES.
TONY. >> SO LIKE I DO EVERY OCTOBER, I BRING YOU THE 2026 PROPOSED ANNUAL MEETING SCHEDULES FOR BOTH THE COUNCIL WORK SESSIONS AND THE CITY COUNCIL MEETINGS, OPERATING ON THE SAME GUIDELINES THAT WE'VE USED FOR PAST YEARS, THE MONDAY COUNCIL MEETINGS AND THE TUESDAY WORK SESSIONS AT 6:00. DID TRY TO ANTICIPATE TAKING INTO ACCOUNT SOME OF THE THINGS AS IN PAST YEARS THAT HAVE CAUSED SOME CHANGES TO THE DULE MID YEAR SO THAT WE CAN REDUCE THE NUMBER OF CHANGES THAT HAVE TO BE MADE ONCE THE SCHEDULES ARE ADOPTED. FOR THOSE OF YOU WHO WANT TO KNOW WHY WE START AT THIS POINT A FEW MONTHS BEFORE THE NEW YEAR, ONCE WE PUT THESE SCHEDULES IN PLACE A LOT OF THE OTHER SCHEDULES FOR BOARDS AND COMMISSIONS AND OTHER PURPOSES THAT ARE BUILT AROUND THESE MEETING SCHEDULES CAN BEBE TOGETHER AND ADOPTED. SO THIS IS KIND OF THE FIRST STEP IN THE SCHEDULING FOR 2026.
HAS EVERYBODY HAD AN OPPORTUNITY TO LOOKTHE ACTUAL MEETING DATES? DOES ANYBODY SEE ANYTHING PROBLEMATIC? ANITA.
>> FOR THE WORK SESSION NOVEMBER LEAGUE OF CITIES WILL BE IN NASHVILLE AND IT STARTS THE MORNING OF THE 18TH. I DIDN'T KNOW IF -- I'M PLANNING ON ATTENDING. I DIDN'T KNOW IF OTHERS WOULD, IF WE COULD PUSH THAT TO MONDAY JUST BECAUSE WE PROBABLY WOULD BE LEON TUESDAY EVENING.
>> OKAY. SO A SUGGESTION TO MAKE THE NOVEMBER 17TH MEETING ON MONDAY, NOVEMBER THE 16TH, IS THAT CORRECT?
>> CORRECT. >> WHY DON'T WE WAIT UNTIL WE SEE WHO IS GOING? IF IT IS ONLY ONE OR TWO GOING -- YEAH, KEEP IT THE WAY IT IS.
>> WOULD IT HURT JUST TO MAKE THE CHANGE AND JUST SAY WE'RE GOING TO HAVE THAT DATE ON A MONDAY? I MEAN IS THE REASON --
>> THE ONLY THING THAT IT WILL AFFECT SOME OF THE OTHER ENTITIES BECAUSE THAT'S THE THIRD -- THIRD MONDAY OF THE MONTH. SO THAT'S TYPICALLY WHEN ARTS WHEN BEAUTIFICATION MEETS IN HERE.
>> AND THAT'S LIKE THE WEEK BEFORE THANKSGIVING. HAVE TO GO
[00:25:03]
OFF THEIR MEETING SCHEDULE TO DO THAT.>> SO CAN WE JUST MAKE A NOTE OF THAT AND THEN MAYBE -- I DON'T WANT TO WAIT UP UNTIL, YOU KNOW, TWO WEEKS BEFORE TO MAKE THAT
NOTICE. >> WELL, PEOPLE REGISTER FAR IN ADVANCE OF THAT.
>> IT WOULD ONLY BE AN ISSUE IF WE ANTICIPATED THERE WOULD BE MORE PEOPLE ATTENDING THAT WOULD PRECLUDE A FORUM IN ATTENDANCE FOR THE WORK SESSION.
>> OKAY. >> SO, YEAH, I COULD MAKE A NOTE.
>> JUST MAKE A NOTE FOR WHEN REGISTRATION HAPPENS, THAT WE LOOK AT THE DATE FOR WHEN REGISTRATION COMES UP.
OKAY. ANYBODY ELSE SEE ANYTHING THAT'S PROBLEMATIC ON THIS?
KATE. >> DID WE TAKE INTO ACCOUNT NATIONAL NIGHT OUT?
>> OKAY. YEAH, NOVEMBER 4TH, THAT'S A WEDNESDAY RATHER THAN WHAT WOULD 3RD, RIGHT?
THAT'S THE WORK SESSION. ANYTHING ELSE ABOUT THE COUNCIL MEETING DATES? ANY PROBLEMS THERE? YES.
>> I KNOW WE'VE THROWN AROUND THE IDEA THIS PAST YEAR POSSIBLY GOING DOWN TO JUST ONE COUNCIL MEETING PER MONTH IN THE SUMMER. I DIDN'T KNOW IF -- I DON'T CARE EITHER WAY, BUT I KNOW IT WAS KIND OF THROWN OUT. I DIDN'T KNOW IF PEOPLE WANTED TO DISCUSS THAT.
>> SO MRS. KITCHEN'S CORRECT AND THAT'S BEEN DISCUSSED SEVERAL TIMES. THE CHARTER REQUIRES THAT COUNCIL MEET AT LEAST ONCE A MONTH IN FORMAL SESSION. SO IT IS POSSIBLE TO REDUCE THE MEETING SCHEDULE IN THE SUMMERTIME IF THAT WAS COUNCIL'S WISH. IF WE WERE GOING TO DO THAT, WE WOULD ALSO HAVE TO MAKE A CORRESPONDING CHANGES IN THE RULES OF COUNCIL WHICH REFLECT THAT CHANGE. BUT IT IS SOMETHING THAT'S FAIRLY COMMON IN OTHER COMMUNITIES, THAT THEY GO ON AN ABBREVIATED SCHEDULE DURING THE SUMMER, JUST TAKING INTO ACCOUNT A LOT OF PEOPLE ARE OUT FOR VACATIONS AND THINGS LIKE THAT.
>> SO IT WOULD BE LOOKING AT THE SCHEDULE, IT WOULD AFFECT THREE MEETINGS, RIGHT? BECAUSE WE HAVE -- WE'RE TALKING ABOUT BASICALLY JUNE, JULY AND AUGUST, BECAUSE THERE'S ONLY ONE MEETING IN MAY ANYWAY.
>> YES, BECAUSE OF THE MEMORIAL DAY HOLIDAY.
>> RIGHT. WE WOULD BE TALKING ABOUT ONE MEETING IN JUNE, ONE MEETING IN JULY AND ONE MEETING IN AUGUST.
>> AND IF YOU WERE TO DO THAT, I WOULD SUGGEST THAT IT BE THE SECOND MEETING OF THE MONTH YOU TAKE OUT BECAUSE THAT'S WHAT MAY IS. YOU WOULDN'T WANT TO GO FROM --
>> END UP BEING SEVEN OR EIGHT
WEEKS. >> SIX OR SEVEN WEEKS BETWEEN
AND THERE WOULD ALWAYS BE THE POSSIBILITY THAT IF AN EMERGENT NEED, YOU KNOW, AROSE THAT YOU D SCHEDULE A SPECIAL MEETING IF IT WAS NECESSARY TO DO SOMETHING DURING THE SUMMER. IF IT DIDN'T FIT THE ESTABLISHED SCHEDULE.
>> MARK. >> YOU KNOW, I LIKE THE IDEA AND I CONTINUE TO LIKE THE IDEA FOR THIS REASON.
IT WOULD EASE STAFF'S SCHEDULING AT BEING AT MEETINGS LIKE THIS AND ALLOW THEM MORE WORK TIME DURING THE DAY. SO I THINK IT PAYS DIVIDENDS IN THAT WAY AS WELL.
>> OKAY. ANY OTHER COMMENTS OR CONCERNS ABOUT THAT OR ANYBODY HAVE ANY HARD FEELINGS ON ONE WAY OR THE OTHER? OKAY. SO HOW ABOUT EVERYONE THINK ABOUT THAT. LET'S COME BACK AT THE NEXT WORK ION AND HAVE A MORE DETAILED DISCUSSION NOW THAT WE KI OF KNOW THAT'S ON THE TABLE.
THEN WE WOULD LOOK AT WHAT TH THREE DATES WERE AND SEE IF WE WANT TO MAKE THAT PART OF THE
ACTUAL SCHEDULE. >> JUST POSTPONING ACTION ON THE SCHEDULE IS GOING TO CAUSE SOME ISSUES INTERMS OF RIPPLE EFFECT TO SOME OF THE OTHER THINGS THAT HAVE TO BE PLANNED OFF THESE SCHEDULES. WE ARE HOPING TO HAVE IT ON THE AGENDA FOR MONDAY.
>> OKAY. SO YOU HEARD THE MAN.
>> YEAH. SO YOU'VE IDENTIFIED THREE MEETINGS THAT WE WOULD TAKE OFF THE SCHEDULE?
>> YES. IT WOULD BE JUNE 22ND WOULD BE GONE, AND THEN JULY 27 TH WOULD BE GONE, AND AUGUST 24TH.
SO JUNE 22ND, JULY 27TH AND AUGUST 24TH WOULD BE THE THREE DATES THAT WE WOULD NOT HAVE IN
THE SUMMER. >> IF THIS WAS A TYPICAL COUNCIL MEETING I WOULD MOVE TO ADOPT.
>> OKAY. >> JUST SO EVERYBODY IS CLEAR THEN, IF WE CANCEL THOSE COUNCIL MEETINGS OR NOT HAVE THOSE ON THE SCHEDULE, THEN THE CORRESPONDING WORK SESSION THAT WOULD BE THE WEEK BEFORE WOULD ALSO BE REMOVED FROM THE COUNCIL
[00:30:03]
SUGGESTION. ANITA, YOU BROUGHT IT UP.IS IT SOMETHING YOU WANT TO -- AND WE'RE NOT FORMALLY VOTING BUT SECOND THAT TO KNOW WE HAVE KIND OF A MOVE AND SECOND TO MAKE THAT CHANGE TO PUT ON THE ACTUAL AGENDA
FOR MONDAY? >> I JUST FOUND OUR SUMMER AGENDA WAS A LOT LIGHTER THIS YEAR.
SO IF THAT'S THE CASE, I THINK EVERYTHING COULD BE MOVED TO ONE MEETING.
I MEAN THAT'S JUST MY TAKE ON IT.
SO -- >> I'M GOING TO -- I THINK I MIGHT KNOW THE ANSWER TO THIS BUT I WILL DEFER TO STAFF, TOO. I MEAN WHAT DO YOU GUYS THINK ABOUT THAT? IS THERE -- AGAIN, KEEP IN MIND, WE CAN CALL A SPECIAL MEETING ANY TIME WE
NEED TO. >> THAT WAS ONE THING I WAS GOING TO SAY. IF SOMETHING COMES UP AND STAFF HAS A DIRE NEED, YOU KNOW, WE CAN DEFINITELY IDENTIFY A TIME AND PUT SOMETHING THE SCHEDULE. I DO LIKE THE IDEA JUST BECAUSE ALL OF THE DIFFICULT, WE CAN MAKE SURE WE PRESS THINGS INTO ONE MEETING. THAT WOULD GIVE STAFF TIME, MY STAFF SOME TIME TOKE OFF AS WELL IN THE SUMMER MONTHS.
YES, ANITA. >> I CAN TELL YOU FROM FIRST TIER WHEN WE TALKED ABOUT THAT, MOST OF THE CITIES ARE LIKE YOU REALLY NEED LIKE EVERY WEEK IN THE SUMMER? I SAID, YEAH.
>> YOU'RE RIGHT. THAT IS HISTORICALLY WHEN I GO TO THESE MEETINGS, THEY ARE KIND OF SHOCKED THAT WE HAVE FOUR WAY ACROSS. THE
>> DID YOU TELL THEM -- ]. HAT'S RIGHT.
TAKING NAMES. >> BUT I WOULD SAY WE WOULD STILL BE OPEN TO, LIKE I SAID, LIKE COUNCILMAN CAMPBELL SAID, IF SOMETHING CAME UP AND WE HAD TO HAVE A MEETING WE COULD GET THAT ON THE SCHEDULE.
>> KATE? >> CAN I GIVE THE IDEA OF MAYBE LEAVE THEM ON BUT MARK THEM WITHWITH AN PROBABLY GOING TO BE CANCELLED?
BETTER TO -- >> I THINK WHAT TONY SAID, MEAN PROBABLY GOING TO BE CANCELLED, THAT LEAVES A LOT TO HAVE TO WORK OUT WITH OTHER MEETINGS.
>> OKAY. >> I THINK WE EITHER MAKE THE DECISION TO DO IT OR WE DON'T.
FOR SURE. >> THIS ROOM IS -- IN WHAT WILL BE OUR NEW ROOM IS PRETTY MUCH USED MONDAY THROUGH THURSDAY
ALL RIGHT. I THINK PEOPLE HAVE SAID THEY'RE GOOD WITH THAT.
I THINK I'M OKAY WITH THAT AS WELL. SOERE'S ANY OBJECTIONS, SPEAK NOW OR FOREVER HOLD YOUR PEACE ABOUT THIS, RIGHT? SO WE WILL MOVE THAT ON TO
MONDAY. >> I'LL HAVE THE REVISED SCHEDULE.
>> TONY WILL HAVE THE REVISED SCHEDULE. SO JUNE 22ND, JULY 27 TH, AUGUST 24TH, AND THE CORRESPONDING WORK SESSIONS WORK TO EACH OF THOSE MEETINGS. THANK YOU, FRED.
SO FRED HAS DENOTED THOSE. THAT WOULD BE WORK SESSIONS OF JUNE THE 16TH, WORK SESSION OF JULY 21ST AND WORK SESSION OF AUGUST THE 18TH.
OKAY. ANY OBJECTIONS TO THAT, HAVING THAT AGENDA ON MONDAY'S COUNCIL MEETING?
>> OKAY. HONEY, I GOT A MEETING. NO, YOU DON'T.
>> TONY, COULD YOU SEND US OUT THE
WILL MOVE THAT SCHEDULE. E AGAIN, HOPEFULLY THAT FREES UP SOME STUFF FOR YOU GUYS, TOO. AGAIN, SO EVERYBODY KNOWS, CERTAINLY IF ANYTHING IS NEEDED WE WILL MAKE SURE THAT WE HAVE A QUORUM READY FOR A SPECIAL MEETING IF THE THE ARISES.
>> ALL OF A SUDDEN TWO PEOPLE ARE GOING, HOW DID I GET THE SHORTENED OF THIS STICK. ALL RIGHT.
OKAY. IF THERE'S NOTHING ELSE, WE ANOW AT 6:37 AND THIS MEETING IS ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.