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WITH THAT,[ AGENDA ARTS AND BEAUTIFICATION COMMISSION City Hall - Council Chambers 6131 Taylorsville Road September 15, 2025 6:30 P.M. ]
I WILL CALL THE MEETING TO ORDER.I AM CHAIR OF COMMISSION, AND IT IS SIX 30 AND I WOULD LIKE TO INITIATE A ROLL CALL STARTING ON MY LEFT.
I'M ALYSSA GLENN, CHERYL BERG MASON, KNICKERBOCKER, GREAT FOX HAVING ALL OF OUR ACTIVE MEMBERS PRESENT.
WE HAVE A QUORUM AND WE ARE EXCITED TO START THIS MEETING.
I WILL TRY AND DEBRIEF, BUT I JUST WANT TO TAKE A MOMENT AND WALK DOWN MEMORY LANE.
SO IF YOU WEREN'T HERE THEN, BUT IN JANUARY WHEN CHERYL SHANGHAI, ME, I MEAN, ENCOURAGED ME TO BECOME THE THE CHAIR, UM, WE HAVE SINCE CHANGED OVER MEMBERSHIPS.
WE HAVE HAD A REALLY SUCCESSFUL, UM, LAW AND BEAUTIFICATION AWARDS SEASON.
WE HAVE ACTUALLY GOTTEN REALLY CREATIVE WITH NEXT YEAR'S IDEAS.
AND WE ARE ALL SET TO SUBMIT TO COUNCIL A FULL BUDGET FOR NEXT YEAR, WHICH WE'RE GONNA LOOK AT TODAY AND JUST MAKE SURE WE'RE ALL KINDS OF GOOD WITH IT.
AND WE KNOW WHAT WE ARE DOING A YEAR IN ADVANCE.
WE STILL HAVE SOME THINGS HAPPENING, UH, THROUGH THE END OF THE YEAR THAT WE'RE GONNA WORK ON, BUT I JUST WANNA TAKE A MOMENT AND LIKE SAY THANK YOU TO EVERYONE FOR HELPING ME GET UP TO SPEED FOR YOUR KINDNESS AND MY WACKY IDEAS.
AND, UM, I'M VERY EXCITED ABOUT WHERE NEXT YEAR'S GONNA TAKE US.
I SEE NO CITIZENS IN THE ROOM.
HAVE YOU RECEIVED ANY EMAIL OR SUBMITTED TO COMMENTS? NO.
UM, I ASKED FOR AN UPDATE ON OUR PUBLIC ART PIECE.
WHERE DO WE STAND ON THAT? UM, SO THE CONTRACT HAS BEEN SIGNED AND IS ON ITS WAY BACK TO THE PLANNING FIRM.
UM, SO IF YOU GUYS ARE ON BOARD, I'D LIKE TO INVITE THEM TO OUR NEXT MEETING.
AND THE MAIN TOPIC OF DISCUSSION WE'LL HAVE TO HAVE IS THAT I THINK WE'LL NEED TO COME WITH SOME IDEAS OF WHERE PUT IT.
UM, AND THEN AFTER THEY HAVE THAT, THEN WE SHOULD BE ABLE TO GET THEM ROLLING ON GIVING US A TIMETABLE OR, UM, YOU KNOW, A GANTT CHART OR SOMETHING SHOWING US WHAT WE'RE WORKING ON NEXT.
SO OUR HOMEWORK IS A LOCATION FOR THIS PIECE OF ART.
FROM ATHLETICS NOW? UM, I HAVE ONLY HEARD, NO.
SO, UM, I THINK WE NEED TO COME COMPARE WITH SOME OTHER IDEAS.
WE HAVE, UH, A RELATIVELY FIRM NO.
FROM THE ATHLETICS ORGANIZATION, AND WE ALREADY KNOW THAT THE, UM, SIDE OF THE SHOPPING CENTER THAT FACES THE NEWLY TO BE CONSTRUCTED CITY HALL NEXT TO DOGTOWN IS GOING TO BE A NO.
SO THOSE TWO ARE OFF THE TABLE.
OUTTA CURIOSITY, IS THAT A FOREVER? NO.
OR IS IT JUST A NO, THEY DIDN'T PARTICULARLY LIKE OUR IDEA.
NO, FOR WHICH ONE? FOR THE SITE OF THE SHOPPING CENTER BUILDING, THAT'S A NO, IT'S NOT OUR IDEA.
IT'S, THERE ARE OTHER DEVELOPMENT THINGS HAPPENING, SO THEY DON'T WANT THAT.
IF YOU HAVE CONTACTS, YOU WANNA FILL SOMEBODY OUT AND ASK ABOUT IT, UM, I'M GONNA TALK TO THE MASONS AND, YOU KNOW, SEE WHAT WE CAN DO.
AND IF YOU KNOW SOME FOLKS HISTORICAL SOCIETY.
ANY QUESTIONS ON THAT RIGHT NOW? UH, JUST REFRESH ME IF YOU DON'T MIND, SARAH.
WHAT, WHAT'S THE SIZE OF THIS GOING BE WHEN COMPLETED? OR IS THAT GONNA BE DEPENDENT ON THE PICK TO HAVE? I THINK, I BELIEVE IT'S GONNA BE DEPENDENT ON THE LOCATION THAT'S AVAILABLE.
UH, BECAUSE IT'S, IT'S BEING PAINTED.
WE CAN FLEX SLIGHTLY BIGGER OR SLIGHTLY SMALLER.
THERE IS SOME GIVE IN THIS ONE, SO IT COULD BE EIGHT BY 12.
DO WE HAVE LIKE A MAXIMUM THAT IT WOULD BE, I HAVE A SNEAKING SUSPICION I'M GONNA START ASKING AROUND AND THEY'RE GONNA, I THAT'S GONNA BE THE FIRST QUESTION IS GONNA BE, OR ONE OF THE FIRST QUESTIONS.
WHAT SIZE IS THIS? I WOULD SAY IF ANYONE SAYS, WELL WHAT SIZE DO YOU NEED? SAY WHAT SIZE DO YOU HAVE AVAILABLE? 'CAUSE WE CAN PROBABLY WORK WITH IT.
UM, THE ATHLETIC FOUNDATION OBVIOUSLY HAS A VERY LARGE, VERY TALL WALL, BUT THEN THERE ARE OTHER BUILDINGS THAT ARE, YOU KNOW, IN THE PARKS THAT ARE SINGLE STORY.
SO ANYWHERE FROM SAY THE SIZE OF A
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ONE SIDE OF A STRUCTURE PLANT, WALL OF SHELTER TO PROBABLY NOT GONNA BE MAKING IT MUCH MORE THE ABOVE 60 TO 24 WIDE BY, YEAH.12 FEET, WHATEVER, WHATEVER'S AVAILABLE.
ANY OTHER QUESTIONS? IT'S A GREAT ONE.
UM, THEN OUR 2026 DETAILS AND SUGGESTED BUDGET.
UM, DO YOU HAVE I DON'T HAVE IT ON PAPER.
SO BEFORE WE GET THERE, UM, WE'RE GONNA TALK SOME NUMBERS, BUT I ALSO WANT TO IN PARTICULAR, UM, PICK AN ART SHOW CHAMPION.
'CAUSE THAT'S ONE OF THE FIRST THINGS.
AND A YARD BEAUTIFICATION CHAMPION CHERYL WAS OUR CHAMPION OR YARD UNIFICATION.
CHERYL WAS OUR CHAMPION THIS YEAR.
AND WHAT A CHAMPION MEANS IS NOT YOU WERE EXPECTED TO DO ALL OF THIS.
IT MEANS IF SARAH HAS A QUESTION, SHE'S AT THE STORE AND THERE ARE NO BLACK TABLE CLAWS AND THERE ARE THREE COLORS,
IT IS STILL IN SUPPORT OF THIS ORGANIZATION, FOR INSTANCE, BUT YARD BEAUTIFICATION SIGNS, CHERYL, WE HAVE THESE TWO THINGS.
YOU GET TO PICK THAT KIND OF THING.
IT IS STILL A, AN EFFORT OF THE COMMITTEE AND THE COUNCIL.
YOU CANNOT HAVE A SUBCOMMITTEE UNLESS YOU WANT TO POST PUBLIC MEETINGS AND POST THINGS.
YOU CAN HAVE AN ASSISTANT THAT YOU TALK TO YOUR ASSISTANT ABOUT IT.
AND SO I WOULD, IF SOMEBODY FEELS REALLY PASSIONATELY ABOUT THE ART SHOW, ESPECIALLY SOMEONE WHO MADE SOME SUGGESTIONS ABOUT PURCHASING, I WOULD REALLY VERY MUCH LIKE TO SEE THEM RESPOND OR VOLUNTEER.
I CAN BE THE CHANCE THE ART SHOW.
I KNOW, I THINK THAT'S A GREAT IDEA.
NOW AGAIN, I KNOW YOU SAID YOU WANTED TO GO THROUGH ONE OF OUR ART SHOW SEASONS AND SEE HOW WE DO IT.
YOU ARE KIND OF, IF SOMEBODY'S GOT A QUESTION LIKE, HEY, WHAT TIME DID VOLUNTEERS SHOW UP? YOU KNOW, WHAT TIME ARE TABLES? I MIGHT LOOK TO YOU TO ANSWER THOSE KIND OF THINGS.
DO WE HAVE A DATE PICKED UP FOR, WE TALKED ABOUT APRIL.
WE DO NOT YET HAVE A DATE ON THAT.
AND SO THAT IS SOMETHING THAT WE SHOULD CONSIDER FOR OUR NEXT MEETING IS LOOKING AT NEXT YEAR'S, UH, SCHOOL OR YEAH, NEXT YEAR'S SCHOOL, UH, SCHEDULED.
THAT WAS A WORD I COULD NOT COME UP WITH.
LOOKING AT SOME, UH, SCHOOL SCHEDULES AND VARIOUS EVENTS AND SORT OF COME UP WITH A DAY, WHEN'S MOTHER'S DAY? ALL OF THOSE THINGS.
WE, UH, WE GOT A NEW CONTRACT THIS YEAR.
I CAN BRING IT IN INTO OUR NEXT, BUT THE
WELL, SOMETHING I MIGHT SUGGEST.
WE HAVE SATURDAYS IN MAY OUR SECOND NINTH AND 16TH.
WE'RE NOT GONNA DO IT THE 23RD BECAUSE THAT'S MEMORIAL DAY WEEKEND.
SO ONE OF THOSE 3, 2, 9 OR 16TH WOULD BE AND WHEN IS MOTHER'S DAY? UH, THAT'S GONNA ACTUALLY BE ON THE 10TH.
WE DON'T WANNA DO, DON'T GO TO JUST TAKE THE SECOND.
I WOULD SAY IT'S UNLIKELY CONFLICT WITH ANYTHING.
PLUS WE KNOW SCHOOL WILL STILL BE IN SESSION.
WHEN DOES EASTER HAVE, AH, WHEN IS EASTER NEXT YEAR? IF IT'S A LATE ONE, THAT'S A APRIL THE FIFTH.
AND WE WILL, UH, WE WILL TENTATIVELY BOOK THAT AND YOU KNOW, JUST DO A QUICK CHECK ON SCHOOL CALENDARS, BUT I THINK THAT'S, THAT'S A GREAT DECISION.
WE'RE UP BY MEMORIAL DAY THIS YEAR, THIS STUFF.
WE DON'T WANT IT TO BE PROM OR SOMETHING.
THAT'S USUALLY APRIL, BUT YEAH.
BUT I DO WANT IT TO BE WHILE THE KIDS ARE IN SCHOOL, BECAUSE WE MIGHT GET SOME OF THE, THE HIGH SCHOOL OR ELEMENTARY ART TEACHERS ENCOURAGING STUDENTS WE SUPPLIERS TO THE SCHOOL.
AND I BELIEVE, MELISSA, YOU HAD RECOMMENDED A BUDGET AROUND $4,000 FOR THE SUPPLIES, UM, AND ITEMS. SO I WAS JUST GONNA ENCOURAGE YOU BECAUSE IT IS THE TWO 50 BECAUSE WE WANT BLOW IT OUT OF THE WATER BECAUSE YOU MIGHT WANNA HIRE A MUSICIAN OR SOMEBODY OR ELSE LIKE THAT, BUT MAYBE TO MAKE IT 5,000.
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THIS IS, YEAH, THIS IS, WE'RE GO, WE'RE GONNA ASK AND, UM, I AM, I AM COMING TO COUNCIL TOMORROW AND MENTIONING SOME OF OUR NEXT YEAR STUFF AND BEING ABLE TO SAY, AND YOU'RE GONNA SEE OUR BUDGET ASK, AND IN PARTICULAR, OUR SHOW IS TIED TO OUR AMERICA TWO 50 PROJECT.I THINK WE HAVE, UM, A, A LIKELIHOOD OF SEEING SOME GENEROSITY NEXT YEAR.
I THINK THAT BUDGET CAN DECREASE YEAR AFTER YEAR TWO PHYSICAL HEALTH SUPPLIES, WHICH IS CORRECT.
BUT THAT'LL ALLOW US TO GET WHAT WE NEED TO MAYBE ROUTINELY HAVE IT AT THE SENIOR CENTER, SENIOR PHYSICAL COMMISSION AND MOVING IT TO THAT DATE WAS BECAUSE OF THE OR THAT'S OUR MONTH, RIGHT?
I HAVE TO REGROUP WITH ALL MY DIFFERENT NEEDS.
LIKE I MEET WITH HER ON FRIDAYS, UH, OR LIKE AT LEAST ONCE A MONTH IF NOT EVERY OTHER.
AND I SAY, OKAY, WHAT ARE WE TALKING ABOUT? YEAH.
AND YOUR BEAUTIFICATION, UH, DO WE HAVE SOMEONE WHO WANTS TO CHAMPION IT FOR NEXT YEAR? I, I DON'T MIND DOING IT AGAIN.
I WILL SAY THAT IS ALSO A CENTRAL COMPONENT OF MY, UH, SPEECHIFYING TO THE COUNCIL TOMORROW.
UH, THE, WHEN I WAS THERE EARLIER THIS YEAR, I PROMISED THEM THAT OUR APPROACH, WE WOULD BE DATA DRIVEN AND HERE'S WHAT WE MEASURED.
AND I'VE GOT SOME DATA FOR THEM AND I'M VERY EXCITED.
I ACTUALLY HAVE GONE OUT TO TRY TO PICK UP OUR NON SIGNS.
I'VE ONLY FOUND ONE, SO PEOPLE PULLED THEM OFF.
I'VE ALREADY PULLED THEM BACK.
BUT, YOU KNOW, I ALSO HAVE SEEN, I PROBABLY WAITED TOO LONG.
UM, THERE'S A FACEBOOK GROUP, THE ARTISTS OF 9 3 7 AND THE BICENTENNIAL BARN POSTED THEIR BEFORE AND AFTER PICTURES OF THEIR LANDSCAPING AND A PICTURE OF THEIR AWARD.
I'VE ALREADY HAD LIKE TWO DIFFERENT PEOPLE ASK ME, HOW DO I GET THAT? HOW DO I GET NOMINATED AS THEY JUST NOMINATE YOURSELF
OKAY, SO THEN WHAT KIND OF BUDGET DID WE SET ASIDE FOR THAT? UM, SO IF YOU WANT TO REUSE THE SAME NOMINEE SIGNS AND BRACKETS AND HOLDERS, I THINK WE SHOULD REORDER THE WINNING SIGNS.
UM, ESPECIALLY THEN IT WOULD GIVE YOU THE OPPORTUNITY AS WE GET CLOSER TO THE BEST IF YOU WANNA CHANGE CATEGORIES OR SOMETHING DIFFERENT.
UM, BUT IF WE REUSE THOSE, THEN $500 SHOULD BE MORE THAN SUFFICIENT TO OH YES.
GET SOME WINTER SIGNS AND THEN, YOU KNOW, MAYBE WE, WHEN WE TAKE UP THE STAKES, WE BREAK ONE OF THE HOLDERS OR SOMETHING.
SO $500 THERE AND THEN, UH, IT'S NOT LISTED AS A LINE ITEM, BUT WE ALSO APPROVED, AND YOU'LL SEE IN THE MINUTES SOME, UH, FUNDS FOR T-SHIRTS.
AND WE ARE, WE DID A LINE ON TAKING ON A PROJECT OF, YOU KNOW, CITIZEN ADVOCACY AROUND BRADFORD PAIR REMOVAL, WHETHER WE WANNA USE THE T-SHIRTS FOR THAT.
I IRON REMOVED BRADFORD PAIR AND OH MY GOD, WAS THIS GREAT T-SHIRT, YOU KNOW.
AND I THINK THAT, I SHOULD THINK THAT'D BE A SUPER POPULAR T-SHIRT.
SO, UM, WHAT WAS OUR RECOMMENDED NUMBER THAT WE'RE PUTTING IN THE BUDGET FOR THAT? SO IF, IF T-SHIRTS ARE A PART OF, OF THAT, THEN I WAS THINKING $5,000 SO THAT YOU COULD CHOOSE TO USE THAT IN WHATEVER WAY YOU WANT.
IF YOU WANT USE MARKETING MATERIALS.
IF YOU WANT TO HAVE A, A BLOCK PARTY JAMBOREE, THEN YOU WOULD BUY PEOPLE TAKING DOWN TREES, CEREAL, BUYING HOT DOGS IF YOU WANNA BUY T-SHIRTS OR STICKERS OR PERHAPS, UM, EVEN WANT TO USE IT TO BUY SOME TREATY SAPLINGS TO GIVE AWAY OR SOMETHING LIKE THAT.
UM, THAT WOULD SEEM LIKE THE RIGHT NUMBER TO ME.
IF YOU THINK THAT 5,000 FOR ALL OF OUR BRADFORD P ENDEAVORS.
AND, UM, THAT MAY SEEM, YOU KNOW, HIGHER THAN NORMAL, BUT YOU KNOW, FOR EXAMPLE, WHAT WAS THE NEIGHBORHOOD SOUTH IN SOUTH C THAT YOU WERE MENTIONING, UM, BY THE CREDIT UNION ANYWAY, THERE'S A NEIGHBORHOOD OH, ALONG OLD TROY PIKE.
ALONG, THERE'S A NEIGHBORHOOD ALONG OLD TROY PIKE THAT HAS A NUMBER OF BRAD FOR CARES.
AND, UM, IT MIGHT BE WORTHWHILE TO ASK, AND I'M JUST, JUST SPITBALL HERE.
WE'RE NOT GONNA MAKE A MOTION ON THIS TO DO IT, BUT THIS IS THE KIND OF THINKING WE MIGHT WANNA DO TO ASK THE CREDIT UNION IF WE COULD HAVE THEIR PARKING LOT AFTER HOURS AND PROVIDE
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SOME SORT OF LIKE, YOU KNOW, THAT COOKOUT YEAH.A COOKOUT, SOME SORT OF UPDATE ON WHAT'S HAPPENING WITH YOUR BRADFORD REPAIR.
SO ONE DAY THEY DON'T WAKE UP AND JUST SEE THESE TREES FALLING BECAUSE THIS IS A, IN PARTICULAR IS A COMMUNITY WHO MAYBE ISN'T READING THE MINUTES, WHO MAYBE ISN'T SEEING THINGS.
SO WE WANNA GET IN FRONT OF SOME OF THOSE ISSUES AND NOT CREATE ANY ACTIVITY FOR OUR COUNCIL.
WELL, I WILL ADMIT, WHEN THEY ALL DISAPPEARED DOWN THE TRI, I WAS QUESTIONING WHAT WAS GOING ON THAT I HAD.
IT WAS BEFORE, YOU KNOW, WE HAD HAD OUR, OUR SHARK TANK AND ALL OF THAT.
I DIDN'T REALIZE WHAT WAS GOING ON.
SO, YOU KNOW, CREDIT UNION, THAT IS RIGHT PATH, RIGHT PATH.
JUST BASICALLY ACROSS TROY HERE.
THAT'S MORE GARDEN WEST, SORRY, SOUTH OF TAYLORSVILLE.
I WENT FOR A GRANT TO HELP PROVE TREES.
AND THE REGION IT WILL AFFECT IS SOUTH OF TAYLORSVILLE BASED ON A TWO MILE RADIUS OF OUR MEDIA CENSUS TRACT.
SO THAT'S WHERE IT REACHES TO, TO ABOUT TAYLORVILLE.
SO, UM, I THINK THAT'S WHY I REALLY IGNORED HIMSELF THAT WAY.
WE TALKING SARAH, BUT, AND IF MY MEMORY SERVES ME, THERE'S A LOT OF THEM IN LIKE LEXINGTON PLACES.
UM, THERE'S A LOT OF, I DON'T KNOW HOW MANY STREET STREETS ARE IN THERE OFF HAND.
OH, MAJORITY OF THE ONES THAT I THINK ARE OURS.
OH, NOT ON HOA OR PRIVATE LAND ARE ON 2 0 1.
I, BUT I WAS JUST THINKING THAT, THAT THAT HOUSING DEVELOPMENT CAME ALONG AT A TIME.
SO I, THERE'S A LOT OF RESIDENTS WITH IN THAT'S REALLY TO KNOW.
MAYBE THAT'S WHERE WE HAVE A BLOCK TOO.
ANOTHER ONE WE COULD INVITE RESIDENTS YEAH.
TO START THEIR PROJECT WITH RA.
SO RIGHT NOW OUR BUDGET, IT LOOKS LIKE IT IS 5,000 FOR SUGGESTED FOR ART SHOW, 5,000 FOR OUR CITIZEN ADVOCACY.
500 FOR OUR, UH, YARD BEAUTIFICATION.
THOSE ARE, THAT IS OUR MAJOR BUDGET.
I'M GONNA RECOMMEND IF WE HAVE A MOTION 'CAUSE WE WANNA APPROVE IN THE MINUTES AND WE JUST ROUND IT UP TO A NICE 11, NOT TEN FIVE.
I MOVE THAT WE PROPOSED A BUDGET OF 11.
I HAVE A MOTION AND A SECOND ON THE FLOOR.
A BUDGET OF 11,000 SPLIT ACROSS OUR, UM, PROJECTS WITH A PADDING FOR ADDITIONAL MARKETING AS NEEDED.
IT IS 6 48 AND UM, WE BLEW THROUGH THAT MEETING.
BUT THAT'S HOW ORGANIZED WE HAVE BEEN.
AND I JUST WANT TO SAY NOW WE'VE GOT, UM, WE'LL HAVE A DISCUSSION ON OUR UPCOMING MEETINGS.
ARE THERE ANY ADDITIONAL BUSINESS OR ANNOUNCEMENTS WE WANT TO TALK ABOUT? SAY TWO 50 AND WE'RE ALREADY TALKING ABOUT DOING THE, UH, ART SHOW MM-HMM
DURING THAT, THAT IS OUR COMMITMENT.
ARE THERE ANY OTHER THINGS THAT WE WANNA BE INVOLVED WITH? WE HAVE DEFINITELY, UH, THERE IS AN ENTERTAINMENT COMPONENT IN THE MONTH OF MARCH.
DO WE WANT TO SEE IF WE CAN TIE WITH THE, UH, HIGH SCHOOL DRAMA CLUB FOR EXAMPLE? WELL, THERE'S ANOTHER COMMITTEE THAT'S, YEAH.
THERE IS AN AM AMERICAN TWO 50 THAT'S OWNING THAT.
BUT BE AS A PARTS OF UNIFICATION COMMISSION ON TIE WITH THAT.
WHATEVER GROUP IS DOING THERE.
WE DON'T HAVE TO DECIDE, BUT WE NEED TO IN THE NEXT MONTH, I THINK WE WOULD DEFINITELY PROVIDE SOME SWEAT EQUITY, VOLUNTEERISM, UH, COMMUNICATION CHANNELS.
I DON'T KNOW IF WE WANT TO TAKE ON ANOTHER COMMITMENT.
WOULD YOU, LIKE, AFTER THE NEXT TWO 50 MEETING, IT SHOULD BE HAMMERED A LITTLE MORE IN STONE WHAT'S HAPPENING EACH MONTH.
SO I CAN BRING THAT BACK AND, UM, BE A LITTLE MORE WELL VERSED IN WHAT GROUPS MIGHT BE OPEN TO SOME MORE ASSISTANCE AND THEN JUST, YOU KNOW, HEY, THESE PEOPLE SAID THEY WANTED TO DO THIS, BUT I, I KNOW FOR EXAMPLE, MARCH WE WERE TRYING TO PURSUE, UM, THE MOVIE THEATER CINEMA HAS, UH, IS INVOLVED IN THE STATEWIDE EFFORT.
SO TRY AND HOST LIKE A MOVIE NIGHT.
SO WE JUST WANT TO BE THERE AND TALK ABOUT FILM AS ARTS OR, OR SOMETHING, YOU KNOW.
THAT COULD BE A WAY THAT WE COME ALONGSIDE THEM, BUT I WOULD HAVE MORE DETAILS ON WHAT EXACTLY IS HAPPENING.
FOR THE NEXT TWO 50 OR JUST OKAY.
HOW DO YOU THINK WE SHOULD, WE SHOULD REALLY COMMIT
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TO SOME VOLUNTEER SUPPORT.SOME OF THESE C HAVE AS MUCH SUPPORT AS OTHERS.
I MEAN, HISTORICAL SOCIETY FOR EXAMPLE, WE HAVE A, WE HAVE A GOOD BOARD, BUT THEY'RE ALL
SO UNFORTUNATELY I DID SAY THAT OUT LOUD, BUT THEY, THEY KNEW THAT THEY'VE SAID IT
SO WE WILL ADD THAT TO OUR NEXT MEETING AS A TOPIC.
DID WE JUST BREAK THE RECORD? NOT YET.
DON'T, YEAH, DON'T LOOK AT THE CLOCK.
UM, WE HAVE THE NOTES THAT WERE PROVIDED IN EMAIL AND IN PAPER IF, UH, ASSUMING YOU HAVE READ THROUGH THEM, WERE THERE ANY CORRECTIONS OR ADDITIONS OR DO I HAVE A MOTION TO APPROVE THEM AS PROVIDED I MOVE THAT WE ACCEPT THE MINUTES AS WRITTEN.
OKAY, SO OUR UPCOMING MEETING, THE NEXT THING FOR US TO TACKLE, AND THIS WILL BE A LARGE TOPIC AT OUR NEXT MEETING, I'D ASKED SARAH TO TABLE IT EARLY IN THE YEAR AS WE HAD SO MANY SUMMER ACTIVITIES.
BUT THERE'S A QUESTION OF POLICY AND PROCEDURE RELATED TO THE ARTS HERE IN HUBBERT.
FOR EXAMPLE, IF SOMEBODY DONATES ART, DO WE HAVE A POLICY THAT SAYS IN 50 YEARS WHEN WE WANT TO GET RID OF THIS PAINTING OF A COW, DO WE HAVE TO TRACK DOWN YOUR DECEDENTS OR CAN WE JUST PUT IT SOMEWHERE, YOU KNOW, THOSE, THOSE KINDS OF THINGS.
THERE'S ALSO, WE HAVE DISCRETION.
THERE'S ALSO A POLICY AROUND, UM, WHAT IF SOMEBODY WANTS TO DONATE ART THAT MAY BE CONTROVERSY AND DO, AND THESE ARE THE KIND OF POLICIES WE WANT TO GET AHEAD OF IN ADVANCE.
SARAH'S GONNA BRING US MORE INFORMATION ABOUT THAT AT OUR NEXT MEETING.
BUT WHAT WE WANNA DO IS WE WANT TO SET HOW WE WANT THAT TO LOOK.
SARAH CAN PULL SOME SAMPLE POLICIES AND PROCEDURES, BRING IT TO THE MEETING AND WE JUST GO, COOL, THESE LOOK GOOD.
LET'S TAKE THEM AWAY AND WORKSHOP THEM AND MAKE THEM RIGHT FOR HUMOR.
WE COULD SAY WE WANT TO DO THAT AS COMMITTEES AND COME AND SUGGEST POLICIES AND PROCEDURES.
WE WANT TO SEE, DOES ANYONE FEEL PASSIONATELY ABOUT THE APPROACH WE TAKE TO THE EXCITING WORLD OF POLICIES? OH MY GOODNESS, UHHUH.
UM, I GUESS I WOULD BE, I WOULD BE IN FAVOR OF ADOPTING SOME KIND OF A STANDARD PROCEDURE THAT'S ALREADY WORKED FOR SOMEONE ELSE.
THAT'S WHERE I LEANED AS WELL.
BUT I DON'T WANT TO SPEAK FOR EVERYONE.
SO GREG, YOU LOOK ON HAVE THOUGHTS, DO WE HAVE ANYTHING REMOTELY SIMILAR THAT THE CITY IS FOLLOWING NOW? NO.
WHICH IS WHY WE'RE TAKING THAT ON.
I'LL SAY FOR THE HISTORICAL SOCIETY THAT WE HAVE NOT BEEN DILIGENT, DILIGENT ABOUT IT IN THE PAST, BUT WE HAVE A FORM WHEN SOMEBODY DONATES SOMETHING TO THE SOCIETY, IT INCLUDES WHAT WAS DONATED AND HOW DO YOU WANT IT DISPLAYED AND WHAT ARE WE TO DO WITH IT 50 YEARS NOW.
SO I MEAN YOU COULD KIND OF HAVE THAT ENOUGH FLEXIBILITY THAT YOU COULD DO IT, YOU KNOW, YOU KNOW, ONE THING AT A TIME.
BUT I HONESTLY POLICY POLICY, YEAH.
I DON'T KNOW THAT WE'VE HAD ANYTHING EVER DONATED SINCE I'VE BEEN ON THE BOARD, BUT I HAVEN'T BEEN ON THE BOARD.
WE'RE ABOUT TO DO A PUBLIC ART PIECE WITH A STUDENT ARTIST.
IS THAT HER ART OR IS THAT HER
BUT AS FAR AS YOU KNOW, WHAT'S, CAN WE PAINT OVER IT AT ANY TIME? YEAH.
WELL I MEAN WHOEVER, IF YOU INSTALL THAT ON A PRIVATE, PRIVATE LOAN BUILDING, I MEAN AT A CERTAIN POINT THEY WISH TO PAINT OVER IT.
SO THAT IS, YOU'RE VERY, YOU'RE RIGHT ABOUT THAT.
AT THE END OF DAY WE GOT SOME KIND OF PROCEDURE IN PLACE.
AT THE END OF THE DAY, THE, THE FULL STATE COUNCIL WILL HAVE TO SAY, OKAY, WE AGREE ON YOUR POLICIES.
IT'S NOT ON US TO SET IT FOR EVERYTHING, BUT WE ARE, WE ARE THE ARTS AND UNIFICATION MISSION, IT FEELS LIKE AN OUTAGE THAT THERE AREN'T TWO OR THREE POLICIES AND A HOW
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TO SUBMIT, HOW TO DONATE ART THAT EXISTS IN A SMALL HANDBOOK SUPPLEMENT OR SOMEWHERE OBVIOUSLY, UNLESS I SEE THIS GOING BACK AND FORTH A FEW TIMES.SO, WHICH IS WHY I ASKED TO TABLE IT IN THE SUMMER WHEN IT WAS ORIGINALLY BROUGHT UP.
THIS IS VERY MUCH A FALL EFFORT.
CHERYL, DO YOU HAVE A COPY OF THE ONE THE HISTORICAL SOCIETY IS USING? YOU COULD, WE DON'T REALLY HAVE A WRITTEN POLICY.
I CAN, WELL EVEN THAT WOULD, THAT'D BE A STARTING POINT FOR US.
I I WOULD SAY THAT IF THE HISTORICAL SOCIETY WOULD BE ALRIGHT WITH US THERE.
'CAUSE WE'VE HAD THINGS DONATED BEFORE AND THAT PEOPLE WILL SAY, BUT DON'T DISPLAY IT.
I'M LIKE, WHY DIDN'T WE EVEN TAKE IT? WE CAN'T DISPLAY IT.
WHAT'S THE POINT OF EVEN HAVING IT IN OUR BUILDING OTHER THAN TO GET IT OUTTA YOUR BASEMENT, YOU KNOW? SO YEAH.
BUT THOSE THINGS, THERE'S VERY PARTICULAR, YOU KNOW, SO IT SOUNDS LIKE WE WANT A HYBRID APPROACH WHERE YEAH, I THINK WE, YEAH.
WHERE YOU BRING THE POLICIES YOU WANNA SUGGEST, BUT WE ALL DO HOMEWORK AND BRING OUR EXPERIENCE.
AND THEN WE'LL HAVE A FULLER DISCUSSION AT OUR NEXT MEETING.
SO THEN THE NEXT MEETING, WE DO NOT HAVE A QUORUM FOR OCTOBER.
THERE'S ONE OF OUR TEAM THAT HAS TO BE GONE.
WE HAVE TWO CHOICES IN FRONT OF US.
ONE IS TO JUST CANCEL AND KICK THE CAN TO NOVEMBER ONE IS TO MOVE THE WEEK.
BUT WHEN I STARTED LOOKING AT THE CALENDAR, WHAT I THOUGHT MAYBE WE SHOULD DO, I'D LIKE TO PROPOSE IS THAT WE QUOTE UNQUOTE CANCEL BOTH THE, UH, OCTOBER AND NOVEMBER MEETING AND MOVE THE NOVEMBER MEETING VERY EARLY, A MONTH AWAY FROM THANKSGIVING AND ALL OF THE HOLIDAY TRAVEL.
AND SO WE HAVE ONE MEETING IN THE MIDDLE OF THOSE TWO.
I WILL SAY I AM GOING TO BE GOING THE WEEK BETWEEN THE 17TH, OCTOBER AND THE 26TH.
SO YEAH, THAT IS, I'LL BE GONE.
SO IF WE KICK IT ANOTHER WEEK AHEAD, THEN I'M GONNA BE GONE.
SO, WELL, NO, I'M, I'M SAYING UH, CANCEL OCTOBER.
OH YEAH, THAT'S WHY I JUST, WHEN YOU WERE INITIALLY SAYING MOVING THE OCTOBER MEETING, I WON'T BE THERE AT THE END OF THE MONTH.
SO, SO YOU'RE GONNA LOOK UP IF THE COUNCIL ROOM IS AVAILABLE, LOOK AT MONDAY THE THIRD NOVEMBER.
THAT'S NOT, IF THAT WORKS FOR OUR NEXT DAY IS ELECTION DAY.
IF THAT'S THAT, I I CAN DO BOTH
I COULD GO TO A MEETING ON MONDAY NIGHT AND VOTE THE NEXT DAY.
DOES THE THIRD WORK FOR EVERYONE ON, IF ANY OF US HAVE VOLUNTEERING WORK? THE ELECTIONS? IT'S, OH, I GOTCHA.
ARE YOU, ARE YOU VOLUNTEER? I'M NOT VOLUNTEERING.
I'VE BEEN ASKED, BUT I, YEAH, I'M, I'M AVAILABLE NOVEMBER 3RD.
OUR ROOM IS BOOKED ON THE 10TH.
SO THE THIRD IS OUR BEST DATE FOR A MONDAY.
SO, UH, SARAH WILL WORK ON COMMUNICATING THAT BECAUSE IT HAS TO BE POSTED AND ALL THE STUFF.
BUT DURING THAT TIME, SIX, UH, SIX 30 AND WE WILL DO THE THING.
CAN YOU MAKE A MOTION? OH, WE DO NEED IT.
I AS THE CHAIR, I PROBABLY SHOULDN'T MAKE THAT MOTION, BUT I WOULD LIKE TO MOVE THAT WE DO THE THING MOVE THAT I, I WILL MOVE THAT WE CHANGE, WE MOVE, WE COMBINED THE OCTOBER AND NOVEMBER MEETINGS AND HOLD IT ON NOVEMBER 3RD, A SECOND AND I'LL PR ALL IN FAVOR SAY AYE.
OPPOSED? CARRIE MADE A REALLY GOOD SECOND.
AND THEN, UH, THE NEXT MEETING AFTER THAT IN DECEMBER IS THE 15TH OF DECEMBER.
UM, SOMETIMES THIS GROUP WILL CANCEL A DECEMBER MEETING.
I'M, I'M LEANING TOWARD HOLDING IT BECAUSE WE HAVE A NUMBER OF THESE AMERICA TWO 50 ACTIVITIES AND THINGS THAT ARE HAPPENING THAT SHOULD BE FAR ENOUGH AHEAD OF THE HOLIDAY WEEK.
BUT AS YOU'RE LOOKING AT YOUR HOLIDAY SCHEDULES, IF YOU KNOW YOU'RE GONNA BE AWAY, LET'S GET AHEAD OF ANY WARRANT ISSUES.
WELL, IT'S THE 15TH, IT'S 10 DAYS BEFORE
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CHRISTMAS.AND WITH THAT, WE HAVE SET A RECORD FOR THIS MEETING.
MAY, HAVING COVERED ALL OUR BUSINESS.
UM, I MOVE THIS MEETING ADJOURNED.