Jun 03, 2025 Council Work Session

[1. Call Meeting To Order/Roll Call]

[00:00:11]

>>> GOOD EVENING, EVERYONE. WELCOME TO HUBER HEIGHTS CITY COUNCIL WORK SESSION. TODAY'S DATE IS JUNE 3RD, 2025.

IT IS 6:04. WE'RE GETTING STARTED.

THIS MEETING IS CALLED TO ORDER. IF YOU COULD CALL THE ORDER

PLEASE. >> MR. DAVIDSON, MR.

BAKER. >>

HERE. >> MR.

CAMPBELL. >> MRS. BYRGE.

>> HERE. >> MAYOR GORE.

>> YES.

>> MRS. KITCHEN.

>> YES. >>

>> MR. DAVIDSON AND MR. KIM BALL HAVE INFORMED

[2. Approval Of Minutes]

THEY DID LET US KNOW. NEXT UP IS ITEM 2, APPROVAL OF MINUTES. WE HAVE ITEM 2A, FROM MAY 8TH OF 2025. AS ALWAYS, TONY, IF THERE'S ANY QUESTIONS OR CORRECTIONS, PLEASE LET US KNOW NOW OR FOREVER

[ City Manager Report]

THE CITY MANAGER REPORT.

JOHN. >> MAYOR, AND COUNCIL, HOW ARE YOU?

>> GOOD.

>> COUPLE OF THINGS TO NOTE HERE. THE BIGGEST NEWS, IF YOU WILL, IS THE SUMMER IN THE HEIGHTS PRINTING WENT OUT IN THE MAIL. HAD A LOT OF GOOD FEEDBACK. GOT A LOT OF CALLS LAST FRIDAY AND OVER THE WEEKEND, SO WE ARE GOING TO HAVE -- I TALKED TO SARAH. THOSE THAT DIDN'T GET IT, IT WILL BE DIGITAL. IT WILL BE ONLINE, A REFERENCE GUIDE THAT THEY CAN USE ON THE WEB SITE, AND WE'LL ALSO POST IT TO OUR SOCIAL MEDIA. IT'S A WELL CRAFTED AID AND DOCUMENT FOR THE CITIZENS SO YOU'LL SEE SOME GUIDES IN THERE FOR DIFFERENT PARKS AND WHAT'S GOING ON IN THE PARKS AND UPCOMING EVENTS AS WELL.

I WANTED TO GIVE SARAH A SHOUT OUT, FORESIGHT. IT'S A WELL DONE DOCUMENT.

>> VERY PLEASED WITH WHAT I SEE HERE.

THE OTHER, GO AHEAD, YES.

>> ARE WE PUTTING ANY IN THE LIBRARY OR SENIOR

CENTER. >> WE CAN.

I'LL MAKE A NOTE. I'M SURE SHE PROBABLY HAS SOME AT THE SENIOR CENTER BECAUSE OF WHERE SHE'S AT. THE NEXT ONE IS OUR MONTHLY NEWS LETTER DID GO OUT. IT'S FILLED WITH REALLY GOOD INFORMATION. IT'S ON OUR WEB SITE, AND SOMESOME IMPORTANT DATES, UPCOMING EVENTS, OUR SUMMER CONCERT SERIES LISTED AS WELL.

JUST SOME GOOD EVENTS COMING UP FOR US.

ONE IMPORTANT THING TO NOTE, STARTING TOMORROW, WE ARE GOING ROAD WORK. SANITARY SEWER WORK IN CARRIAGE TRAILS. THIS WENT OUT OVER OUR FACEBOOK PAGE. IT'S ON THE WEB SITE. WE ARE GOING TO HAVE A ROAD CLOSURE FOR TWO TO THREE WEEKS, AND THERE IS A DETOUR ROUTE AROUND THAT. THAT'S BUCKEYE.

NEXT THING WE'VE GOT, WE'VE GOT SOME GOOD NEWS.

ALEX WILL GO OVER SOME OF THESE THINGS LATER, BUT FINANCE-WISE, THE OHIO AUDITOR OF THE STATE AWARDED US THE FOUR STAR AWARD. I KNOW IT DOESN'T SOUND LIKE MUCH BUT I WILL TELL YOU IT HIGHLIGHTS OUR OPEN AND TRANSPARENT PROCESS THAT WE HAVE HERE. THERE'S 2,812 ENTITIES IN OHIO.

ONLY 385 ACHIEVE THIS, AND WE ARE ONE OF THEM, SO A BIG SHOUTOUT, IF YOU WOULD, TO, ONE, TONY'S OFFICE BECAUSE PART OF THAT IS PUBLIC RECORDS AND RETENTION AND WHAT'S GOING ON, SO TONY'S OFFICE DOES AN AMAZING JOB, AND THEN ALSO OUR FINANCE DEPARTMENT, AND JUST THE ABILITY OF US TO HAVE INFORMATION READILY AVAILABLE TO THE PUBLIC. CONGRATULATIONS. THAT'S AWESOME.

YOU'LL GET INFORMATION FROM JASON LATER, TOO. HE'S GOT SOME THINGS ON THE AGENDA. AGAIN, I WOULD LIKE TO BRING A HIGHLIGHT TO WHAT JASON IS DOING IN THE COMMUNITY, AND SOME OF THE THINGS HE HAS BEEN INVOLVED IN.

ECONOMIC DEVELOPMENT IS ACTIVE AND AT FULL THROTTLE HERE. HERE'S MAKING THOSE BR AND E, THE BUSINESS EXPANSION AND RETENTION, BASED ON THE BACK FLOW PREVENTER STUFF WE GET. HELPING US UNDERSTAND THE PROCESS, LEARN ABOUT THE PROCESS, KEEPING THEM UP TO DATE, AND THOSE CERTIFICATES WELL DONE, AND THEN ALSO USING THAT AS A VISIT TO THESE BUSINESSES AS WELL.

HE DID ATTEND SOME CONTINUING EDUCATION COURSES.

HE WAS AT THE DDC FLY- IN AND MADE SOME CONNECTIONS THERE.

SO THAT OFFICE IS WORKING WELL. WE DO HAVE TWO NEW BUSINESSES THAT OPENED HERE IN THE LAST 30 DAYS.

AND THIS IS COMING DUE FRIDAY, SO 5:00 P.M. ON THE 9TH, THE COMMUNITY GARAGE SALE LIST THAT WE PUT TOGETHER WILL BE PUT OUT AFTER THAT, SO IT'S THE FOLLOWING WEEKEND. IT WILL BE JUNE 12TH THROUGH

[00:05:01]

OUR UPCOMING -- OH, SORRY, I WENT TOO FAR.

OUR UPCOMING JUNETEENTH FESTIVAL IS FATHER'S DAY, JUNE 15TH, 4:00 P.M. TO 9:00 P.M. AT EICHELBERGER.

THAT INFORMATION IS ALSO ON OUR FACEBOOK PAGE.

THE SIGN- UPS ARE OVER FOR ALL THE VENDORS AT THE HUBER HEIGHTS, I'LL MAKE SURE EVERYONE IS AWARE OF THE SCHEDULE AND EVERYTHING THAT'S GOING ON DOWN THERE. THE PARADE WILL START AT 10:00 IN THE MORNING.

IT WILL GO DOWN LIKE IT ALWAYS DOES TO NEBRASKA.

11:00, WE'LL HAVE THE CAR SHOW KOUN DOWN THERE, AND THEY WILL START THEIR FESTIVITIES AT NOON.

WE HAVE A FLAG RAISING CEREMONY DOWN THERE AT THE BALL DIAMONDS, AND EVERYTHING CONCLUDED THAT NIGHT AT 10:00 WITH OUR FIREWORKS DISPLAY.

>> I KNOW IT IS. I BROUGHT THIS TO YOU, I DON'T KNOW, A FEW MONTHS AGO. I THINK IT'S IMPORTANT TO KIND OF GIVE YOU QUARTERLY UPDATES ON WHERE WE'RE AT. THE FIRE DIVISION, WE REPORT TO A -- IT'S REALLY A NATIONAL DATABASE CALLS CARES, CARDIAC ARREST REPORT. I WANT TO SHOW YOU AND HIGHLIGHT WHERE HUBER HEIGHTS AND WHERE OUR SERVICES RANK BOTH AGAINST THE STATE AND THE NATIONAL AVERAGES. I KNOW IT'S A LITTLE HARD TO SEE. CARDIAC ARREST OVERALL SURVIVAL.

IN HUBER HEIGHTS WOULD BE THE BLUE COLUMN, WE'RE AT 17.8%. IN OHIO, THE AVERAGE IS 11.3, AND NATIONALLY, THAT AVERAGE IS 10.4. THE NEXT TWO COLUMNS ARE WITNESS DURESS. WHAT IT'S SAYING, IF SOMEONE GOES INTO CARDIAC ARREST WITH OPLE AROUND, SOMEONE THAT CAN ACTIVELY DO CPR, CALL 911, WE'RE AT 50%, WHICH IS PRETTY STELLAR. SO I THINK IT JUST HIGHLIGHTS THE SERVICES THAT ARE GOING ON IN THE FIRE DIVISION A HIGHLIGHTS THE EDUCATION THAT'S OUR COMMUNITY OUTREACH TEAM, TRYING TO EDUCATE PEOPLE. HERE'S A SHAMELESS PLUG, I SAID IT LAST TIME. TAKE A CPR CLASS.

THE LIFE YOU MAY SAVE MAY BE A LOVED ONE.

SO WE'RE DOING AN AMAZING JOB. THERE WE GO.

THE LAST THING FOR US, YOU'VE SEEN THIS A COUPLE OF WEEKS NOW, THE POLICE DIVISION IS GOING TO BE RUNNING THEIR SAFETY TOWN, WHICH IS FOR CHILDREN IN HUBER HEIGHTS ENTERING KINDERGARTEN.

THERE'S FOUR DIFFERENT SESSIONS. ALL OF THAT INFORMATION IS ON OUR WEB SITE. I'LL TAKE YOUR QUESTIONS.

>> THANKS. JUST GOING TO SAY, I ALWAYS APPRECIATE THE UPDATES, I MEAN, THERE'S TONS OF GREAT INFORMATION. JUST A REAL EXCITING TIME.

YOU KNOW, THE SPRING, GOING INTO THE SUMMER WITH ALL THE ACTIVITIES THINGS UPCOMING IN THE PARKS, AND THE DIFFERENT THINGS WE'VE GOT GOING ON.

THIS IS THIS IS A REALLY GOOD, FUN TIME OF YEAR. EXCITED TO SEE THAT THE CITY IS DOING EVERYTHING WE CAN DO TO PUT ALL OF THIS STUFF TOGETHER IN ONE PLACE.

EVERYBODY CAN FIND IT AT, AND AGAIN, I'M JUST REALLY REALLY HAPPY WITH THE MAGAZINE. STUFF THAT WE HAVE TALKED ABOUT FOR A WHILE, AND TO FINALLY SEE THAT COME TO FRUITION, IS

SPECTACULAR. >> I GIVE SARAH MAD PROPS, SHE WOKD HER TAIL OFF AND GOT A GREAT DOCUMENT TOGETHER THERE.

>> ANYONE ELSE?

[ Culture And Diversity Citizen Action Commission Update]

>> OKAY. THANK YOU. NEXT WE'LL GET INTO ITEM 3B, WHICH IS OUR CULTURE AND DIVERSITY CITIZEN ACTION UPDATE.

>> WE HAVE SEVERAL MEMBERS OF THE CULTURAL AND DIVERSITY COMMISSION HERE TONIGHT TO PROVIDE THE UPDATE, WE HAD ORIGINALLY PLANNED TO HAVE THIS IN CONJUNCTION WITH THE FINAL REPORT ON THE CULTURAL DIVERSITY COMMUNITY ASSESSMENT.

THAT HAD TO BE PUSHED OFF TO JULY AT THEIR REQUEST.

SO WE'RE GOING TO MOVE FORWARD WITH THE INFORMATIONAL PIECE RELATED TO THE COMMISSION TONIGHT, AND THIS IS PART OF OUR ONGOING SERIES OF UPDATES FOR THE BOARDS AND COMMISSIONS FOR THE CITY. THANK YOU FOR BEING HERE.

>> THEY GAVE ME A LOT. SO I HAVE TO TAKE

NOTES. >> GOOD EVENING MAYOR GORE, CITY COUNCIL MEMBERS, AND DISTINGUISHED GUESTS.

IT'S AN HONOR AS THE NEWLY ELECTED CHAIR FOR THE HUBER HEIGHTS CULTURAL AND CITIZEN ACTION COMMITTEE, THE COMMISSION WAS DESIGNED TO PROMOTE EQUAL OPPORTUNITY AND CIVIL RIGHTS FOR ALL PERSONS WITHOUT DISCRIMINATION BECAUSE OF RACE, ETHNICITY, COLOR OR NATIONAL ORIGIN TO COMBAT DISCRIMINATION, RACISM AND OTHER BIASES THROUGH EDUCATION, MEDIATION, POLICY, LEGISLATION, AND COMPLETE REVIEW AND/OR RESOLUTION. I WOULD LIKE TO MAKE IT KNOWN THAT 2025, THIS YEAR, MARKS THE

[00:10:01]

AS WELL AS THE CIVIL RIGHTS MOVEMENT.

FOR THE REMAINDER OF 2026, WE HAVE TWO BIG EVENTS, FIRST ONE IS THE JUNETEENTH CONCERT AS THE MAYOR ALLUDED TO, A LITTLE BIT BEFORE OUR JULY 4TH KICKOFF, WE HAVE THE JUNETEENTH CONCERT, SCHEDULED FOR JUNE 15TH, 2025. THAT WILL GO FROM 4:00 P.M.

TO 9:00 P.M. YOU HAVE PROBABLY SEEN, IF YOU HAVEN'T SEEN, WE HAVE FLIERS THROUGHOUT THE CITY AS WELL AS ON ALL OF OUR BOARDS. SOON TO BE YARD SIGNS THAT YOU WILL ALSO SEE POSTED TO PROMOTE THE JUNETEENTH EVENT AS WELL. OUR VENDORS HAVE BEEN SECURED AND÷÷AND CONCERT BAND FROM THAT NIGHT IS SOUL CONCERT OUCH CINCINNATI.

THEY HAVE A HUGE FOLLOWING IN THE AREA.

WE LOOK FOR THAT EVENT TO BE A NICE EVENT ON THAT EVENING.

THE SECOND EVENT IS OUR MULTICULTURAL FESTIVAL WHICH WILL OCCUR ON SEPTEMBER 11TH, 2025. FROM 11:00 A.M. TO 6:00 P.M. CURRENTLY RIGHT NOW WE ARE -- I JUST SAW THE FLIER. WE'RE LOOKING TO SECURE THE VENDORS FOR THAT EVENT. WHETHER THAT BE VENDORS FOR RETAIL, AS WELL AS FOOD VENDORS AS WELL. AND AGAIN, THAT IS ON SEPTEMBER 11TH, 2025.

AS FAR AS RECOMMENDATIONS, WE DON'T -- WELL, WE CURRENTLY HAVE TWO RECOMMENDATIONS THAT WE HAVE PUT BEFORE THE CITY COUNCIL ANDAND ONE WAS FOR DIVERSITY SENSITIVITY TRAINING FOR CITY OFFICIALS AS WELL AS THERE WAS ONE OUT TO ENSURE THAT WE'RE HIRING EQUITABLY. OUTSIDE OF THAT, I WANT TO THANK ALL OUR CURRENT COMMISSION MEMBERS, ERIC RICHARDSON, BYRUM, CHRISTY TROTTER, IB HAM, MIA, YOLANDA STEVENS HERE TONIGHT, MYSELF AND WE CURRENTLY HAVE ONE VACANCY THAT THEY ARE INTERVIEWING FOR, SO IF ANYONE IN THE COMMUNITY IS LOOKING TO GET ON THIS COMMISSION, WE'RE DEFINITELY LOOKING FORWARD FOR THAT. MOVING FORWARD, THE COMMISSION IS ALWAYS LOOKING FOR WAYS TO EXPAND TO REACH THE CULTURAL REACH OF THE COMMUNITY.

WE KNOW THERE'S A HISPANIC COMMUNITY, AND ASIAN POPULATION THAT WE HAVEN'T GOTTEN IN CONTACT WITH. WE'RE LOOKING TO COLLABORATE WITH THOSE COMMUNITIES AS WELL TO MAKE THE COMMUNITY BETTER AND ENRICH THE CULTURAL AND DIVERSITY COMMISSION.

THAT SAID, I WOULD URGE CITY COUNCIL TO CONTINUE TO COLLABORATE AND INVEST IN THE CULTURAL AND DIVERSITY EFFORTS WITHIN THE CITY AND THE COMMISSION.

AT THIS POINT, ARE THERE ANY QUESTIONS FOR ME? I KNOW I WENT PRETTY FAST.

>> THANKS FOR BEING HERE.

APPRECIATE IT. >> NO PROBLEM.

>> DOES ANYONE HAVE ANY

QUESTIONS? >> YES.

>> YOU MIGHT WANT TO REACH OUT TO THE INDIAN COMMUNITY.

THEY HAVE OVER 200 FAMILIES IN THE CITY.

>> WE'LL DO, MA'AM.

THANK YOU. >> AND WHAT IS YOUR

NAME, SIR. >> COREY

OWENS. >> NICE TO MEET YOU.

>> NICE TO MEET YOU TOO.

>> WELCOME, COREY, I DON'T THINK I HAVE HAD A CHANCE TO MEET YOU. COULD YOU TELL ME THE LOCATION FOR THE MULTICULTURAL FESTIVAL?

>> YEAH, I CAN.

>> THANK YOU. THAT WAS THE ONE THING I DIDN'T GET FROM BYRUM.

>> THANK YOU SO MUCH FOR VOLUNTEERING.

I APPRECIATE YOU.

>> ANYONE ELSE.

>> OKAY. THANK YOU VERY MUCH.

APPRECIATE YOU BEING HERE. THANK YOU.

[ Purchase Of Medic - Fire Division]

FIRE DIVISION. >> GOOD EVENING.

>> HOW ARE YOU, CHIEF?

>> GOOD, HOW ARE YOU DONE?

>> GOOD.

>> THANK YOU FOR HAVING ME. WE HAVE ON THE DOCKET HERE TO PURCHASE A MEDIC THAT HAS BEEN IN OUR CAPITAL IMPROVEMENT PLAN. THERE'S BEEN A LOT OF CHANGES WITH MEDICS INCLUDING THE COST INCREASING, BUT ALSO THE DELIVERY TIME. THE LAST MEDIC THAT WE PLACED ON ORDER, WE PLACED ON ORDER OVER TWO YEARS AGO. THE CHASSIS WAS JUST DELIVERED TO THE FACT ORY, AND IT WILL BE BUILT IN JULY.

WE EXPECT DELIVERY IN AUGUST, AND THAT MEDIC WILL BE

[00:15:01]

WE HAVE A DECENT ROTATION IN THE PACK THAT I KIND OF SHOWED YOU THAT IF THIS DIC WERE TO BE PURCHASED IN DELIVERY TIME, THAT WOULD PUT US IN A DECENT POSITION, A 2025 AND 2028, AND YOU CAN SEE HOW THE MEDICS FILTER OUT OF THERE. WE HAVE A LONG STANDING RELATIONSHIP WITH HORTON.

THERE ARE A LOT OF BENEFITS WITH HORTON.

ONE, THEY'RE AN OHIO- BASED COMPANY. THE FACTORY IS ONLY AN HOUR AWAY. IF SOMETHING IS SO BROKEN THAT IT HAS TO GO BACK TO THE FACTORY, PARTS ARE EASILY ACCESSIBLE, AND ALSO THE -- I ALWAYS TRY TO MAKE SURE THAT OUR PEOPLE GET TO GO UP TO THE FACTORY TO SEE HOW THEY'RE BUILT.

I BELIEVE HORTON IS A LEADER IN THE SAFETY OF THE INDUSTRY. AND OUR MEDICS, WE CERTAINLY HAVE A TRACK RECORD WHEREWHERE THEY ARE OUT AT ALL TIMES OF DAY AND ALL WEATHER, AND WE DO OCCASIONALLY GET INTO A PRETTY SERIOUS ACCIDENT.

THE SAFETY FACTOR IS ANOTHER THING.

IT IS A FIRST TERM PRICE. IT HAS BEEN VETTED BY THE STATE OF OHIO, AND WE JUST REQUEST THAT WE BE ABLE TO MOVE FORWARD FOR

THIS. >> THANK YOU, CHIEF. ANY QUESTIONS?

>> CHIEF, QUESTION, HOW LONG DO WE NORMALLY KEEP THESE IN ROTATION? I SEE YOU HAVE A FORECAST HERE, BUT I'M TRYING TO THINK, DO WE USUALLY KEEP THOSE VEHICLES BEYOND WHAT WE HAVE HERE? BECAUSE IT SEEMS LIKE SOMETIMES WE DON'T HAVE ONE ON REGULAR ROTATION, AND S THAT THE PLAN?

>> WE WERE ROTATING. WE UPPED THE ROTATION A LITTLE BIT. SO EVERY COUPLE OF YEARS WE'RE BUYING ONE, AND IT SEEMS LIKE RIGHT NOW THEY'RE RUNNING FIRST OUT FOR ABOUT THREE YEARS. LIKE I SAID, STATION 22 AND STATION 23 ARE RESPONSIBLE FOR THE LION'S SHARE OF THE CALLS. STATION 25 IS RESPONSIBLE FOR ABOUT 19 TO 20% SO THEY USUALLY -- THE BRAND NEW MEDICS GO TO STATION 22, LIKE THIS YEAR, LAST YEAR, STATION 23 GOT A NEW MEDIC AND STATION 22, AND THEN WHEN THE NEXT NEW MEDIC COMES IN, THAT MEDIC WILL GO TO STATION 25. THEY STAY ON THE ROTATION FOR ABOUT TEN YEARS. JUST A LITTLE OVER TEN

YEARS. >> AND YOU WANT THE ONE THAT YOU HAVE COMING IN, YOU HAVE ONE COMING IN IN AUGUST.

HOW MUCH IN ADVANCE DO YOU HAVE TO ORDER THESE?

>> WELL, IT WAS TWO YEARS, AND NOW IT'S THREE.

IT USED TO BE ONE, SO WE'RE STILL ADAPTING.

LIKE I SAID, THERE'S A LOT OF INFORMATION OUT THERE.

PRIVATE EQUITY HAS GOTTENGOTTEN IN APPARATUS MANUFACTURING AND BUYING ALL OF THESE THINGS UP CONGRESS RIGHT NOW IS DOING STUDIES ON THE NEGATIVE EFFECTS ON PRIVATE EQUITY WITH THESE VEHICLES, LIKE I THINK THERE'S A LOT OF ALLEGATIONS AS TO MAXIMIZING PROFITS AND LONG- TERM ORDERS AND THINGS. BUT, LIKE I SAID, CONGRESS IS ACTUALLY LOOKING AT THAT.

SO ARE INTERNATIONAL UNIONS AND THINGS LIKE THAT.

WE'RE AT THREE YEARS NOW.

>> THANK YOU, CHIEF.

>> EXCITED ABOUT GETTING ANOTHER -- CAN YOU IMAGINE GOING AND GETTING A NEW CAR AND HAVING TO WAIT THREE YEARS TO GET IT? ANY OTHER QUESTIONS? OKAY. ANY OBJECTION TO MOVING

[ Thinkgard Data Backup Solution - IT Department]

BACKUP SOLUTION. >> THE MATERIALS WEREN'T READY IN TIME FOR THE MEETING, SO WE'LL PUSH THIS BACK TO THE

[ Shore Drive Stormwater Pump Station Replacement - Award Contract]

>> THE 17TH?

>> YES.

>> OKAY. NEXT ITEM 3EE SHORE DRIVE STORM WATER PUMP STATION REPLACEMENT AND AWARDING THAT CONTRACT. RUSS? MIKE?

>> YES, BASICALLY, AS YOU KNOW, FLOODING FOR THE FIRST TIME IN SEVERAL YEARS. WE HAD TWO STORM WATER PUMP STATIONS DOWN IN THE VILLA TYPE RIFFRAFF AREA THAT WHEN WE REPLACED SEVEN YEARS AGO, AND BASICALLY -- THEY BASICALLY WERE BUILT 30 YEARS AGO, AND NOW THE BIGGER ONE NEEDS REPLACED AS WELL, AND THIS IS KIND OF AN EMERGENCY SITUATION BECAUSE WHAT HAS HAPPENED IS THEY HAVE LASTED THIS LONG, BUT WOULD BE ONE OF THE MORE ADVANCED SYSTEMS TO WHERE WE CAN GET THE NEW PUMPS IN THERE TO REPLACE THE OLDER ONES, LIKE I SAID, THAT ARE 30 YEARS OLD, AND REQUIRE, YOU KNOW, REQUIRE MAINTENANCE AND REPLACEMENT. NOW, JUST DUE TO THE AGE AND THE FAILURE OF THEM.

WE HAVE THE PUMP THERE THAT WE'RE RUNNING MANUALLY NOW BASICALLY, SO WHEN IT RAINS, GOT TO GO CHECK IT AND STUFF LIKE THAT.

SO THIS IS ABOUT -- THAT'S THE REASON FOR THE EMERGENCY.

>> WHAT'S THE TURN AROUND TIME ON THIS?

[00:20:02]

>> WELL, WE HAVE THE PARTS ON ORDER ALREADY BECAUSE THEY WERE ALREADY THERE, AND TWO OF THE PUMPS, WE'RE REPLACING ALL THREE, HOPEFULLY WITHIN THE NEXT 90 DAYS.

>> ANY OTHER QUESTIONS? OKAY. ANY OBJECTIONS? OKAY.

[ Brandt Pike Sanitary Lift Station - Award Contract]

>> THANK YOU.

>> NEXT IS 3F, THE BRANDT PIKE SANITARY LIFE

STATION. >> THE DESIGN AND INSTALLATION OF A NEW BRANDT PIKE SANITARY LIFT STATION PROJECT. THIS IS CURRENTLY, WELL, IN YOUR PACKET, THERE'S A MAP SHOWING THE TWO EXISTING LIFT STATIONS, AND THE LOCATION OF THE NEW ONE. THIS STATION IS TO REPLACE THE OLD BRANDT ONE, NEXT TO THE SHELL STATION.

IT WAS BUILT IN THE 60S. AND NO LONGER BE PARTS.

THIS NEW STATION WILL BE DESIGNED A LITTLE BIGGER THAN THE OLD ONE, IN ORDER TO ELIMINATE THAT PUMP STATION AND ELIMINATE THE ONE IN FRONT OF WALMART.

SO THE NEW ONE WILL REPLACE TWO OLD ONES, WHICH WILL WORK OUT BETTER, AND ONLY HAVE TO MAINTAIN ONE. WE'LL HAVE TO KEEP BOTH STATIONS ONLINE WHILE WE BUILD THE NEW ONE. FOR THIS PROJECT, WE RECEIVED PROPOSALS FROM THREE QUALIFIED ENGINEERING CONSULTANTS TO DESIGN THE PLANS, AND LJP NOW PROVIDE THE PROPOSAL AS DESIGN COSTS $217,000. SECOND LOW BIDDER WAS STRAIN AND ASSOCIATES AT 228,000. LGB HAS DESIGNED MANY PROJECTS FOR THE CITY AND HAVE ALWAYS PROVIDED WORK PROFESSIONAL. NOT TO EXCEED THE DESIGN IS 50,000, AND FUNDS WILL BE -- INAUDIBLE ]

>> AND IT WILL TAKE A COUPLE OF MONTHS TO DESIGN, BUT WILL PROBABLY BUILD BID IT OUT AT THE END OF THE YEAR.

>> THIS IS AWARDING THE CONTRACT TO DESIGN?

>> YES. >> ANY OTHER QUESTIONS? ANY OBJECTION TO MONDAY?

>> I THINK, THE PAPERWORK, I WAS TRYING TO PULL IT UP AGAIN.

DIDN'T THE PAPERWORK STATE IN THERE THAT IT WAS DESIGN AND

CONSTRUCTION? >> NO, THIS WAS JUST FOR DESIGN.

>> JUST FOR THE DESIGN.

>> YEP.

>> OKAY. THANK YOU.

[ Supplemental Appropriations]

NEXT IS ITEM 3G, OUR SUPPLEMENTAL PROPOSITIONS, JIM.

>> GOOD EVENING, MAYOR, AND COUNCIL MEMBERS.

OOICH GOT A LIST OF ITEMS IN THE SUPPLEMENTAL THAT WAS IN YOUR PACKET AND ONE ADDITIONAL RELATED TO WHAT RUSS JUST TALKED ABOUT. LET'S START OFF WITH AT OUR LAST COUNCIL MEETING, WE PASSED THE DEBT POLICY. AND BUDGET STABILIZATION AND RESERVE, AND I TOLD YOU IN JUNE I WAS GOING TO BE BRINGING TO YOU THE FIRST RESERVE AMOUNT, AND THAT'S BASED ON 5% OF THE REVENUES THAT CAME IN IN 2024 AND SO THAT DOLLAR AMOUNT IS $1,999,000. THAT WILL BE A RESERVE ACCOUNT SET UP IN THE GENERAL FUND FOR ANY UNKNOWN OR ECONOMIC ISSUES THAT MIGHT ARISE.

DON'T EXPECT ANY OF THAT, BUT WANTED TO FOLLOW THE POLICY, AND NORMALLY I WOULD BRING THIS TO YOU IN MARCH.

I WANTED TO POINT THAT OUT THAT WE'RE BRINGING IT TO YOU IN JUNE BECAUSE THE POLICY WAS JUST PUT INTO PLACE.

SO IN ADDITION TO THAT, I'VE GOT $36,600 FOR INCREASES IN HEALTH INSURANCE EXPENSES. SOME EMPLOYEES OPTED FOR DIFFERENT COVERAGE THAN WE HAD BUDGETED FOR THAT WE KNEW ABOUT BACK IN OCTOBER.

WE JUST HAVE TO BUDGET AT THE TIME, AND IF PEOPLE CHANGE FROM NO INSURANCE TO FAMILY INSURANCE OR SINGLE INSURANCE, FAMILY INSURANCE COSTS US MORE, SO I HAVE TO BRING IT TO COUNCIL TO INCREASE THE BUDGET FOR THAT. THE NEXT ITEM, $404,293, THESE ARE TRUE-UP COSTS RELATED TO EXCESS ENERGY AND CHEMICAL COSTS EXPERIENCED BY VIOLIA, THEY ARE ABLE TO COME TO THE CITY AND ASK FOR THOSE, BUDGETED A DOLLAR AMOUNT, I THINK THEY HAVE A 10-YEAR CONTRACT WITH US, AND THEY HAD OVERLOOKED THE FACT THAT THEY DIDN'T TELL US ABOUT THOSE FOR THE LAST FOUR YEARS. NOW THEY ARE COMING TO US FOR WHAT WOULD BE A CONSIDERABLY LARGER AMOUNT, BUT IT IS COVERING FOUR YEARS. THAT TRUE-UP IS MAKING THEM WHOLE OVER THE LAST FOUR YEARS.

THE NEXT ITEM I'VE GOT, AS MIKE JUST MENTIONED, $130,000 FOR THE

[00:25:02]

AS SOON AS THE REPAIRS ARE MADE, WE THEN CUT THE CHECK TO SEND THE --SEND BASICALLY THE DEPOSITED MONEY BACK TO THE HOMEOWNER.

SO THAT IS BASICALLY A WASH WITH THE SYSTEM, BUT OBVIOUSLY IT WASN'T BUDGETED. I DON'T BUDGET FOR THINGS I DON'T KNOW ABOUT, SO WHEN THEY COME UP, WE DO THAT, AND THEN THE ONE ADDITIONAL ITEM THAT I WILL HAVE IN YOUR COUNCIL PACKET FOR MONDAY, THE STORM WATER OR I'M SORRY, THE SANITARY SEWER LIFT STATION THAT RUSS JUST TALKED ABOUT, GRANT PIKE, WE HAD A BUDGET FOR DOING THAT IN THE BUDGET, IT WAS 150,000 AND THE PRICES CAME IN AT 250,000.

SO I WOULD NEED TO ASK COUNCIL FOR AN ADDITIONAL $100,000 FOR THAT UNEXPECTED EXPENSE, AND SO I WILL HAVTHAT UPDATED IN TO TONY TOMORROW.

>> THANK YOU, JIM, ANY QUESTIONS? YES. CAN WE PUT IN THE NEXT VIOLIA CONTRACT THAT THEY HAVE A YEAR TO COME BACK AND ASK FOR THIS, INSTEAD OF GIVING A BIG HIT TO US, LIKE FOUR YEARS. THAT'S KIND OF RIDICULOUS IN MY MIND, FOUR YEARS FOR 2021.

>> YES, WE'RE IN THE PROCESS RIGHT NOW OR NEGOTIATING OUR FIFTH AMENDMENT WITH VIOLIA AND PART OF THAT IS AN ABSOLUTE ANNUAL TRUE-UP, SO WE DON'T GET HIT WITH NEARLY HALF A MILLION DOLLARS NEARLY FOUR YEARS AFTER

THE FACT. >> THAT IS UNACCEPTABLE IN MY MIND.

>> I WOULD ADD TO THAT THAT WE HAVE EARNED A LOT OF INTEREST ON THAT MONEY. WE ARE IN THE POSITIVE, IF WE WERE TO HAVE TO PAY THAT, WE HAVE EARNED INTEREST ON THAT, AND INTEREST RATES ARE QUITE HIGH OVER THE LAST TWO YEARS ESPECIALLY, SO WE ARE TO THE POSITIVE.

>> THAT'S A POSITIVE, BUT --

>> I THINK THIS WAS JUST -- HAD TO DO WITH A LOT OF TURNOVER BOTH IN THE CORPORATE OFFICE AND THEN ALSO LOCALLY WITH CHANGE OF LEADERSHIP HERE, AND IT JUST GOT MISSED. IT WAS NOT PART OF THE MONTHLY BILLING CYCLE THAT WE USUALLY

GET. >> DID WE HAVE THAT PROBLEM PRIOR TO 2021?

>> TO MY KNOWLEDGE, NO. THE WAY IT WAS EXPLAINED TO ME FROM THE STAFF IS THAT THE CORPORATE FINANCING, CORPORATE FINANCE STAFF CHANGED, LOCAL STAFF CHANGED.

THIS IS ONE OF THOSE ITEMS THAT GOT PUSHED TO THE SIDE, AND THEY'RE NOW CATCHING UP ON THEIR ACCOUNTING SIDE. I WILL SAY THAT OVER TIME, AS WE'VE MADE IMPROVEMENTS TO THE PLANT, THE CHEMICAL COSTS HAVE STARTED COMING DOWN.

ENERGY IS A WILD CARD. WE ARE RUNNING MORE EFFICIENT, SO WE DO GET SOMETHING LIKE FOR THIS NEXT ROUND, WE DID GET SOME CREDIT AND REDUCTION FOR OUR ENERGY COSTS. BUT AS WE IMPROVE THE PLANT, AND WE IMPROVE OUR EFFICIENCY, AND WE IMPROVED IN OUR OPERATIONAL EFFICIENCY, WE ARE USING LESS AND LESS CHEMICALS.

>> AND THE COST THAT JIM JUST MENTIONED ON -- THAT WENT UP -- DOUBLED ON THE ESTIMATE YOU GOT FOR -- YOU SAID YOU WERE GOING TO --

>> ON THE BRANDT PIPE LIFT STATION?

>> ON THE BRANDT PIPE LIFT STATION.

WHY DID THAT DOUBLE, AND WHY WERE WE NOT ADVISED AHEAD OF TIME, OR WERE WE?

>> I HAVEN'T BUDGETED $150,000 FROM LAST YEAR.

THAT WAS A PURE ESTIMATE ON MY PART.

AND IT CAME IN AT 217. IT'S A LITTLE MORE DESIGN THAN A TYPICAL LIFT STATION BECAUSE YOU HAVE TO DEAL WITH THE TWO OTHER LIFT STATIONS THAT KEEP THEM ONLINE, AND FIT ANOTHER ONE IN THERE, AND IT'S JUST THE COST OF THE DESIGN WAS A LOT HIGHER THAN I THOUGHT.

>> IT WAS THE COST OF THE

DESIGN. >> YEAH, THE COST OF THE DESIGN IS HIGHER.

>> OH, OKAY. ALL RIGHT. I WAS HOPING THAT IF IT WAS EQUIPMENT, WE WOULD HAVE BEEN ADVISED OF A GREAT SIGNIFICANT PRICE INCREASE.

>> THAT WILL COME NEXT YEAR, BEFORE NEXT YEAR'S BUDGET, I'LL HAVE TO KNOW HOW MUCH IT IS FOR

CONSTRUCTION. >> THANK YOU.

>> FRED.

>> JUST A QUESTION, JIM, WHEN IS THE NEXT CONTRACT FOR VIOLA, YOU MENTIONED THE NEXT CONTRACT?

>> WE ARE NEGOTIATING THE FIFTH AMENDMENT.

WE'RE A LITTLE LATE. WE SHOULD HAVE STARTED EARLIER, BOTH PARTNERS. SO THAT WOULD RUN JANUARY OF DECEMBER THROUGH '27, AND 26, OUR CONTRACT ENDS,

[00:30:04]

>> THANK YOU.

>> ANY OTHER QUESTIONS?

>> I ASSUME YOU WENT SECOND.

>> YES, PLEASE.

OBVIOUSLY THESE LIFT STATIONS, ONE OF THOSE IS AN EMERGENCY REPAIR. WE NEED TO GET STARTED ON THAT RIGHT AWAY.

>> ANY OBJECTIONS TO MOVING THIS ON TO MONDAY, MAYBE THE

[ 2026-2030 Capital Improvement Plan (CIP)]

NEXT UP IS HOOIT 34RKS, THE 2026-2030 CAPITAL IMPROVEMENT PLAN OR -- NEXT UP IS THE H, 2026-2030 CAPITAL IMPROVEMENT PLAN.

>> I'M BRINGING THIS TO YOU NOW.

I'M ASSUMING THAT WE WOULD LOOK AT IT AT THIS MEETING, AND THEN ALSO REQUEST THAT COUNCIL WOULD HAVE ANY OF THEIR RECOMMENDATIONS THAT THEY DON'T SEE IN THE LIST OF CAPITAL IMPROVEMENTS THAT WE HAVE OVER THE NEXT FIVE YEARS, YOU COULD FEED THOSE TO JOHN, AND JOHN COULD GET THOSE TO ME, AND I COULD UPDATE IT BEFORE WE APPROVED THE PLAN I WOULD SAY AT THE SECOND COUNCIL MEETING IN JUNE. THIS IS SOMETHING THAT I BRING TO YOU EVERY YEAR. IT'S PART OF OUR CHARTER THAT REQUIRES US TO MAKE SURE WE'RE PUTTING TOGETHER A FIVE-YEAR CAPITAL IMPROVEMENT PLAN.

I PUT ALL OF THE PREVIOUS PLAN OUT TO THE DEPARTMENT HEADS, GAVE THEM THREE WEEKS TO GET THEIR NUMBERS BACK TO ME, WHICH THEY DID. AND SO YOU'VE GOT IN YOUR PACKET, FOR EACH DEPARTMENT, THE ESTIMATES AS OF WHAT WE KNOW RIGHT NOW, WHAT WE THINK WILL BE COMING IN '26 THROUGH 2030.

IF YOU'VE HAD A CHANCE TO LOOK AT THEM, ARE THERE ANY QUESTIONS? ANY TIMING OF ANY OF THE ITEMS THAT ARE LISTED IN THERE? ONCE AGAIN, THIS IS NOT COMMITTING THE COUNCIL TO ANY OF THESE CAPITAL IMPROVEMENTS.

OBVIOUSLY THE ONES FOR 2026, I WOULD BE ENTERING IN THE 2026 BUDGET AFTER WE HAVE ALL OF OUR BUDGET MEETINGS THIS FALL WITH ALL OF THE DEPARTMENT HEADS, AND OF COURSE THE MANAGEMENT TEAM WILL DECIDE WHETHER THESE -- SOME OF THE ITEMS ARE NECESSARY, WHETHER SOME OF THEM CAN MAYBE BE PUT OFF UNTIL 2027, AND ALSO A LOT OF IT IS DEPENDENT ON THE FINANCING MECHANISM FOR EACH ONE. SO SOME ITEMS HAVE A NATURAL FINANCING MECHANISM AND OTHERS DO NOT.

>> I THINK ABOUT KIND OF A TIME FRAME.

THE CAPITAL IMPROVEMENT PLAN KIND OF TIES ALONG WITH THE TAX BUDGET, CORRECT?

>> CORRECT, YES.

>> SO WHEN DOES THAT HAVE TO BE DONE?

>> AT THE LATEST, THE TAX BUDGET IS THE ONE THAT HAS MORE OF A TIME REQUIREMENT THAN THE CAPITAL IMPROVEMENT PLAN.

THE TAX BUDGET, THE LATEST IT COULD BE PASSED IS THE FIRST MEETING IN JULY. I THINK STATUTORILY, IT'S EITHER JULY 15TH OR JULY 20TH IS THE DATE IT MUST GO DOWN TO TO THE COUNTY.

SO IT WOULD BE MY GOAL TO TRY TO GET THAT COMPLETE IN TO COUNCIL IN THE NEXT COUNCIL PACKET.

BUT IF I DON'T HAVE IT TO YOU AT THE NEXT MEETING, IT WOULD BE AT THE JULY MEETING. IF IT WAS AT THE JULY MEETING, WE WOULD HAVE TO PASS IT AT THE FIRST MEETING IN JULY.

>> IS THE CAPITAL IMPROVEMENT PLAN, IS THAT PRIOR TO THE TAX BUDGET?

>> IT HAS TO BE ADOPTED BY THE CHARTER PRIOR

TO THE BUDGET. >> IT CAN BE AT THE SAME

MEETING. >> I'M TRYING TO PICK OUR TIME IN THE FUTURE AND BACK DATE IT SO I KNOW HOW MUCH TIME COUNCIL WILL HAVE TO GO THROUGH THIS AND TAKE A LOOK AT IT, REVIEW IT, MAKE RECOMMENDATIONS TO MAKE SURE IT'S BACK TO YOU IN TIME FOR THE TAX BUDGET.

>> EXACTLY.

>> SO THIS SHOULD BE DONE WHERE WE COULD, YOU KNOW, ADOPT THIS BY THE LAST MEETING OF LAST MONTH, WHAT IS THAT, THE 23RD?

>> IF COL IS OKAY WITH EVERYTHING IN THIS, WE COULD PASS IT AT THE S IF IT HAD TO GO TO THE FIRST MEETING IN JULY, WE COULD MOVE IT FAR. THAT COULD BE THE LATEST WE COULD PASS IT.

>> FOR NOW, FROM A TIME PERSPECTIVE, THEN, SHOULD WE HAVE COUNCIL'S INFORMATIONINFOR MATION TO JOHN?

>> BY THE 12TH OF JUNE.

>> OKAY. THE 12TH OF JUNE?

>> YEAH.

>> SO THE 12TH OF JUNE, AND THAT GETS US TO --

>> I WOULD HAVE TO PUT IT IN THE COUNCIL PACKET BY JUNE 10TH BECAUSE I WILL BE ON VACATION JUNE 11TH THROUGH 13TH . WE COULD ADD THINGS AT THE MEETING, THE NEXT MEETING ON THE

[00:35:03]

17TH. >> SO TAKE A LOOK, REVIEW, AND THEN SOMETIME OVER THE NEXT -- BY THE 10TH, WHICH WOULD BE TWO WEEKS OR A WEEK FROM TODAY, RIGHT, IF THERE'S ANYTHING GLARING OUT OF YOU.

TAKE A LOOK AT THAT. MAKE SURE YOU HAVE ANY OF THOSE THINGS BACK TO TONY AND JOHN BY THE 10TH, AND THAT STILL GIVES US TIME TO MASSAGE, THERE ARE SOME THINGS WE HAVE MISSED OR AFTER WE HAVE SOME DISCUSSIONS AT WORK SESSION.

ARE WE OKAY WITH THAT AT THE 10TH.

>> I HAVE SOME TOP LEVEL QUESTIONS TO MAKE SURE WE'RE ALL ON THE SAME PAGE AS WE'RE REVIEWING THIS.

>> OKAY.

>> FIRST OF ALL, WHAT'S THE DIFFERENCE BETWEEN PARK AND REC AND PARK AND REC 2? .

>> OH. YEAH, SARAH HAD QUITE A FEW ADDITIONS LAST YEAR SO WE WENT FROM ONE PAGE TO TWO PAGES SO THE WAY I ORGANIZED IT THIS YEAR WAS PARKS AND RECREATION 1, LET'S JUST CALL IT, I DON'T THINK THERE'S A NUMBER NEXT TO IT, SO THAT HAS ALL THE ITEMS THAT -- FOR ALL OF THE INDIVIDUAL PARKS ACROSS THE CITY, AND THEN PARKS AND REC 2, I HAVE NARROWED IT DOWN TO THE AQUATIC CENTER AND THE MUSIC CENTER. SO ON PAGE 2, ALL YOU'RE GOING TO SEE ARE THINGS FOR THE AQUATIC CENTER, SUCH AS UMBRELLAS, INNER TUBES, CHAIRS, PUMPS, PAINTING OF DIFFERENT THINGS UP THERE, AND THEN ROSE MUSIC CENTER, CAPITAL IMPROVEMENTS THEY HAVE PUT THROUGH, AND AS YOU KNOW, THOSE CHANGE FROM YEAR TO YEAR, BUT AS WHAT THEY KNOW NOW, THAT THEY ANTICIPATE OVER THE NEXT FIVE YEARS FOR EACH OF THOSE

FACILITIES. >> AND WE'RE ALSO RESPONSIBLE FOR ANY UPKEEP OF THE CHAMBER FACILITIES, RIGHT?

>> DO YOU MEAN THE OLD SENIOR

CENTER? >> YES.

>> YES.

>> SO ARE THERE ANY PROJECTED EXPENSES? I DIDN'T SEE ANYTHING IN HERE FOR LIKE IF WE HAD TO DO PAVING OR ANY OTHER CAPITAL REPAIRS?

>> SO THE PARKING LOT IS DUE TO BE PAVED, AND IT'S IN THE PLAN. WE PUSHED THAT.

IT WAS SUPPOSED TO HAVE BEEN DONE LAST YEAR.

WE DID PUSH IT A YEAR. THAT WILL BE DONE NEXT YEAR.

>> NEXT YEAR?

>> YEAH.

>> THE POLICE AGREEMENT.

>> I DIDN'T SEE IT. THAT'S WHY I -- MAYBE IT IS.

I'LL LOOK AGAIN.

>> YEAH, SHOULD BE IN THERE.

>> OKAY. THE LEASE AGREEMENT IS ANYTHING, WE'RE RESPONSIBLE JUST LIKE ANYTHING ELSE, AT MEADOWS, YOU KNOW, WE'RE RESPONSIBLE FOR THE ROOF, THE BUILDING, MAKE SURE IT DOESN'T LEAK.

THEY'RE RESPONSIBLE FOR REPAIRS UP TO A CERTAIN AMOUNT IN THE LEASE AGREEMENT.

ANYTHING ABOVE THAT, THE CITY IS RESPONSIBLE FOR. IN REGARDS TO COST OF THE LEASE, THERE'S A TRUE- UP AT THE END OF THE YEAR.

SO THEY'RE RESPONSIBLE FOR, YOU KNOW, ALL THE GAS, NATURAL GAS USAGE, ELECTRICITY, ANY OTHER EXPENSES THAT WE HAVE THEY'RE

RESPONSIBLE FOR. >> OKAY.

AND LOOKING AT LAST YEAR'S, IT'S HARD TO TELL WHAT THE PROJECTED ITEMS THAT WERE IN THE LAST YEAR'S CIP. THEY WERE PROJECTED FOR 2025, WHICH ONES ARE DONE OR SCHEDULED TO BE DONE THIS YEAR, SO I DIDN'T SEE SOME OF THEM ON THETHE PROJECTION, ON THE NEW CIP.

SO I CAN -- I CAN PUT THOSE IN THERE, BUT LIKE THE COTTON WOOD PARK PLAYGROUND REPLACEMENT, I DON'T KNOW IF THAT'S DONE. THAT WAS PROJECTED FOR 450 GRAND. SO, I MEAN, I CAN MAKE A LONG LIST OF THESE, AND ASK, DID THEY GIVE THE STATUS BE PROVIDED.

SOME OF THESE MAY ROLL OVER OR WEREN'T DONE AND SHOULD ROLL OVER, AND IT'S KIND OF HARD TO SEE WHEN YOU'RE

REVIEWING THESE. >> RIGHT.

MY -- WITHOUT EXACT KNOWLEDGE OF WHAT YOU'RE TALKING ABOUT, IF YOU MADE A LIST OF THE ITEMS, MY PERSONAL THOUGHT IS THAT THEY ARE IN THE '25 BUDGET, BECAUSE IF THEY ARE NOT ON THIS CAPITAL IMPROVEMENT PLAN, THEY ARE BEING TAKEN CARE OF IN THIS YEAR'S BUDGET. SO IF YOU WANT A STATUS REPORT, AND YOU JUST WANT TO SEND US AN E-MAIL.

>> I WILL. I WILL DO THAT.

>> PROBABLY INCLUDE THE ENTIRE MANAGEMENT TEAM AND MYSELF BECAUSE IT AFFECTS DIFFERENT DEPARTMENTS ON ANY ITEMS THAT YOU ARE NOT AWARE OF WERE JUST CURIOUS AS TO WHAT THE STATUS IS ON THOSE.

>> OKAY. AND JUST FOR CLARIFICATION, ONE OF THE ITEMS WAS THE PA AND WEATHER AT CLOUD PARK,

[00:40:05]

SO. >> YEAH, WE'VE HAD DISCUSSIONS ABOUT THAT. IT'S A PRETTY SMALL COST, AND SO ERR WE'RE JUST GOING TO DO IT THIS YEAR.

>> OKAY. WELL, ANOTHER SMALL COST IS THE SENIOR CENTER WATER FOUNTAIN.

>> ANOTHER ONE THAT'S GOING TO HAPPEN THIS YEAR.

AT LEAST ONE OF THE TWO THAT HAVE BEEN REQUESTED.

>> YEAH, I'M REALLY CONCERNED WITH THE WEATHER GETTING HOTTER AND THEY DON'T HAVE ANY WATER

FOUNTAINS. >> THE WATER FOUNTAINS DON'T HAVE BOTTLE FILLERS. THERE ARE WATER FOUNTAINS, THEY DON'T HAVE BOTTLE FILLERS.

>> PEOPLE DON'T USE WATER FOUNTAINS ANYMORE ANYWAY FOR SAFETY REASONS. SO IF WE DON'T SEE SOMETHING ON HERE THAT WE WANT, THEN WE NEED TO ADD IT, OKAY.

>> I THINK IT NEEDS TO BE A REQUEST FOR A STATUS UPDATE.

>> ABSOLUTELY. AND THE CLOUD PARK SPLASH PAD, THAT WAS IN 2025, I THINK, AND WE'RE TALKING ABOUT DOING A TOTAL REVAMP, SO IS THAT REALLY HAPPENING IN 2025 OR SHOULD THAT HAVE BEEN PROJECTED OUT?

>> AS I RECALL, I DO BELIEVE THERE'S A LINE ITEM IN OUR BUDGET THIS YEAR FOR THE SPLASH PAD IMPROVEMENTS.

BUT ONCE AGAIN, IT WOULD BE THEFL HELPFUL IF YOU LISTED THE ITEMS THAT WERE OF MOST CONCERN FOR YOU, AND WE'LL DEFINITELY BE ABLE TO PROVIDE A STATUS REPORT ON

THIS. >>FINISHED THIS CIP UP PRIOR TO A LOT OF THE OVER INFORMATION ABOUT REDOING CLUB PARK, SO I THINK THAT INFORMATION FOR THE REVAMP OF THE PARK KIND OF CAME UP AFTER WE ACTUALLY PUT THIS PROGRAM TOGETHER IN THE SUMMER. THAT STUFF DIDN'T COME AROUND UNTIL THE FALL, SO IT WOULD MAKE SENSE THAT THAT WOULDN'T -- THAT THOSE TWO THINGS MIGHT NOT BE LINING UP. SO --

>> THE LAST TWO, THE OPERATION AND MAINTENANCE CONTRACT, THAT'S LISTED TWICE.

UNDER ENGINEERING.

>> LET'S SEE.

>> WE'LL LOOK AT THAT.

>> YEAH, AND WHEN YOU TALK ABOUT THE CHAMBERSBURG ROAD WIDENING, LIKE PHASE 4, I KNOW THAT'S EAST, BUT IF WE PUT EAST ON HERE FOR CLARIFICATION, THAT WOULD HELP. BECAUSE WE DO THE WEST, YOU KNOW.

>> OKAY. >> OKAY.

WELL, THANK YOU. I'LL PROVIDE MY

COMMENTS. >> THE REASON VIOLA OPERATION AND MAINTENANCE CONTRACT LISTED TWICE IS BECAUSE PART OF THE EXPENSE IS UNDER WATER, AND PART OF IT IS UNDER SEWER.

WE DO SPLIT THOSE EXPENSES.

>> OKAY. ARE THEY EQUAL AMOUNTS?

>> THEY'RE DIFFERENT AMOUNTS. OBVIOUSLY IT'S MUCH HIGHER CONTRACT FOR WATER, BUT THERE IS AN EXPENSE THAT WE PAY THEM OUT OF THE SEWER FUND AS WELL, SO YOU'RE SEEING IT IN BOTH. ACTUALLY, IT'S ALSO IN STORM WATER TOO.

>> AND THE '26 NUMBER IS BASED ON THE CURRENT NEGOTIATIONS WITH OUR AMENDMENT 5 CONTRACT WITH

VIOLA. >> ALL RIGHT.

AND THAT'S GOING TO BE FINISHED IN --

>> OUR MARKUP WAS SENT TO THEM THIS WEEK OR FRIDAY FOR THEM TO COMMENT, SO WE'RE WAITING ON COMMENTS FROM THEM.

>> OKAY. THANK YOU.

>> FRED.

>> JUST A QUICK QUESTION. I'M JUST KIND OF GLARING HERE, 2026 FOR FINANCE AND ADMINISTRATION, THERE'S ABOUT A $3 MILLION DIFFERENCE THAN ALL OF THE REST OF THE YEARS.

WHAT IS THE CAUSE OF THAT EXTRAORDINARY AMOUNT IN THE NEXT YEAR?

>> WELL, THAT IS IN '26, THAT'S WHEN WE'RE DOING THE RENOVATIONS TO CITY HALL, AND --

>> OKAY. >> AND ACTUALLY, THOSE MIGHT ACTUALLY BECOME BUDGETED IN '25, SO IF THAT'S TRUE, I JUST WANTED TO SHOW IT HERE IN THIS FIVE- YEAR PLAN BECAUSE I DON'T BELIEVE IT WAS IN LAST YEAR'S FIVE-YEAR PLAN BECAUSE WE HADN'T FINALIZED HOW WE WERE HANDLING THE MOVEMENT TO NEW CITY HALL, AND WHAT WAS GOING TO BE DONE WITH THIS BUILDING. SO I LISTED THAT IN 2026. YOU'LL SEE THAT'S IN COLUMN ONE AND IS NOT IN ANY OF THE OTHER YEARS, AND LIKE I SAID, THAT MIGHT END UP BEING ENCUMBERED BEGINNING THE CONSTRUCTION OF THAT LATER THIS YEAR. AND I BELIEVE ALEX HAS AN

[00:45:02]

>> YEAH, TONIGHT WE'LL BE COVERING THAT.

IT'S NOT ON THE AGENDA.

>> I SAW THAT UNDER FINANCE AND ADMINISTRATION.

BUT I ALSO SAW THE FURNITURE AND RENOVATIONS.

THANK YOU.

>> ANY OTHER QUESTIONS?

>> SO AGAIN, POLICE HAVE ANY UPDATES, QUESTIONS, THINGS LIKE THAT, TO TONY AND TO JOHN BY THE 10TH?

[ The Meadows TIF]

MEADOWS TIF. >> JASON IS GOING TO LEAD

THAT. >> OKAY.

GREAT. THANK YOU, ALL, THANK YOU, MR. MAYOR. COUNCIL MEMBERS, TODAY, I'M GOING TO TALK TO YOU ABOUT THE EXISTING MEADOWS TIF. I'M GOING TO TALK ABOUTABOUT AN INCENTIVES AUDIT THAT THE CITY OF HUBER HEIGHTS IS CONDUCTS CONDUCTING RIGHT NOW AND THE NEW MINUTES TIF. WE'LL START WITH A LITTLE BIT OF REVIEW.

>> WHAT IS A TIF, EVERYONE KNOWS THIS, BUT WE'LL GO THROUGH QUICKLY, TAX INCREMENTAL FINANCING. TIFS ARE USED BY LOCAL GOVERNMENTS TO PAY FOR PUBLIC IMPROVEMENTS.

SIMPLY PUT, WHEN A TIF IS CREATED, THE PROPERTY TAXES ON THE LAND ARE FROZEN AT THE CURRENT LEVEL AND AS DEVELOPMENT HAPPENS, PROPERTY VALUES RISE AND THE INCREASE, THAT INCREMENTAL INCREASE IN TAX REVENUE IS SET ASIDE TOPAY FOR THOSE IMPROVEMENTS. IN HUBER HEIGHTS, WE WANT TO MAKE SURE THAT THE SCHOOLS AND OTHER SERVICES RECEIVE THE ORIGINAL TAX AMOUNT. WE KEEP THE SCHOOLS WHOLE.

SO THE CITY OF HUBER HEIGHTS IS DOING AN INCENTIVES AUDIT, AND THAT'S ME.

THAT'S BEEN A BIG THING I'M FOCUSED ON HERE THESE DAYS, AND SO WHAT IS THE AUDIT? WHAT ARE THE OBJECTIVES? WE HAVE FOUR OBJECTIVES IN THE AUDIT. FIRST OF ALL, I'M MAKING SURE THAT THE BUSINESS AGREEMENTS AND THAT THE LEGISLATION THAT WE HAVE DONE IN THE PAST HAS CONSISTENCY AND LEGAL ACCURACY. IF IT WON'T HOLD UP IN COURT, THAT'S A PROBLEM. WE WANT TO FIX THAT.

NUMBER TWO, WE WANT TO ENSURE THAT THE COUNTY HAS THE DOCUMENTS THAT THEY NEED SO THAT THEY CAN ACCURATELY COLLECT TIF REVENUES. SIMILARLY, WE WANTED CONFIRM THAT THE STATE OF OHIO HAS THE NECESSARY DOCUMENTS THAT THEYTHEY NEED, AND IF I DO IDENTIFY, IT'S IMPORTANT THAT I RESOLVE THE DISCREPANCY, WHICH LEADS MEME ISSUES WITH THE CURRENT TIF.

SO THE CURRENT MEADOWS TIF THAT WE HAVE HAS THREE PROBLEMS. THE FIRST PROBLEM IS THAT IT WAS SET UP AS AN INCENTIVE DISTRICT.

INCENTIVE DISTRICT TIFS HAVE TO DO WITH HOUSING.

THEY'RE USED FOR HOUSING DEVELOPMENTS. THE MEADOWS IS NOT A HOUSING DEVELOPMENT.

IT'S A COMMERCIAL DEVELOPMENT. IT'S A STRIP MALL.

SO THAT'S PROBLEM NUMBER ONE. PROBLEM NUMBER TWO AND THREE, BOTH OF THESE FIGURES WERE OMITTED FROM THE EXISTING TIF, AND SO THE FIRST ONE IS THE PERCENTAGE OF THE TAX INCREASE AMOUNT WASN'T SPECIFIED AT ALL, AND TYPICALLY THAT'S 100%. AND THE THIRD THING IS THERE'S NO TIME PERIOD INDICATED, SO TYPICALLY 30 YEARS IS WHAT'S INDICATED, SO THOSE THREE THINGS WERE A PROBLEM. SO WE THINK BACK TO 2023.

I'M SURE EVERYONE REMEMBERS IT VIVIDLY.

IF WE THINK BACK TO 2023, WHAT WAS THE PURPOSE BEHIND THE MEADOWS TIF, WHAT WERE THE REVENUES GOING TO GO TOWARDS? AND THE SAME THINGS THAT ARE LISTED ON THE SCREEN, THOSE THINGS AREN'T GOING TO CHANGE.

SO THE FACADE IMPROVEMENTS OF THE MEADOWS, OTHER CAPITAL INVESTMENTS BENEFITTING THE DISTRICT.

OTHER THINGS AS DETERMINED ARE NECESSARY. RIGHT? STORM SEWER, WATER, STREET MAINTENANCE AND SO ON AND SO FORTH. THE NEW TIF THAT I WANT TO CREATE FOR THE MEADOWS DISTRICT DOESN'T CHANGE ANY OF THESE PRIORITIES.

SO HERE WE HAVE THE MEADOWS DISTRICT. IT'S IN RED. I THINK WE ALL KNOW WHERE IT IS.

CORNER OF FISHBURG AND BRANDT. IT INCLUDES FOUR PARCELS.

I WANT TO STRESS AGAIN, THE HUBER HEIGHTS SCHOOLS AND MIAMI VALLEY CAREER TECHNOLOGY CENTER, THEY'RE NOT AFFECTED BY THE TIF.

THIS WAS THE -- THAT'S EASY TO SAY, RIGHT?

[00:50:02]

AND THIS IS WHAT HAS HAPPENED THIS YEAR, SO APRIL 4TH, I REALIZED THAT THERE'S A PROBLEM WITH THE EXISTING MEADOWS TIF.

ON APRIL 17TH, WE ENGAGE SQUIRE, PATTON AND BOGS, A LAW FIRM OUT OF COLUMBUS TO CREATE THE NEW TIF. MAY 1ST, ALEX AND I WENT AND VISITED WITH MONTGOMERY COUNTY AND EXPLAINED THE SITUATION AND WANTED TO MAKE SURE THAT THEY WERE AWARE AND LET THEM KNOW THAT WE'RE GOING TO MAKE CHANGES. AND MAKE SURE THAT WE'RE NOT GOING TO MISS A BEAT AS FAR AS THE TAX COLLECTION. THEY ASSURED US WE WOULD BE OKAY. MAY 21ST, I NOTIFIED HUBER HEIGHTS SCHOOL AND THE MIAMI VALLEY CAREER TECHNOLOGY CENTER OF THE NEW MEADOWS TIF, AND ON JUNE 9TH WILL BE THE PUBLIC HEARING AND THE FIRST READING OF THE NEW MEADOWS TIF. STAFF IS RECOMMENDING THAT WE WAIVE THE SECOND READING. THAT'S IT.

ANY QUESTIONS?

>> YES. >> WHY IS THE POST OFFICE INCLUDED IN THIS?

>> WELL, THE -- THAT'S A GOOD QUESTION. I'M NOT SURE.

>> THEY'RE ACTUALLY APPROVING THE BUILDING.

I WAS THERE YESTERDAY.

>> WELL, BUT WE AREN'T DOING IT, EVEN PUT A HANDICAPPED ACCESSIBLE DOOR ON

IT. >> THE REASON THAT THE POST OFFICE WAS ORIGINALLY INCLUDED WAS SINCE WE'RE CREATING A RICT FOR 30 YEARS, IT WAS TO JUST CAPTURE IF THAT PROPERTY EVER BECAME TAX PRODUCING, THE FEDERAL GOVERNMENT SUPPOSED THE POST OFFICE AND MOVED SOMEWHERE ELSE, IT WOULD BE PART OF THE DISTRICT, AND CATCH THE INCREMENT FOR ANY NEW USE THAT CAME ON THE TAX ROLLS.

>> BUT WE DON'T EXPECT THEM TO PROVIDE ANY MINIMUM SERVICE PAYMENTS OR ANYTHING ALONG LIKE THE REST OF THE THREE PARCELS?

>> THIS IS JUST SO THE BOUNDARY IS SET UP. LET'S SAY THEY BUILD ANOTHER LOCATION IN THE CITY, THEY SELL THE BUILDING AND IT'S NOW A COMMERCIAL USE.

WE CAN CAPTURE THAT FOR THAT

TIME. >> WHO OWNS THAT LAND?

>> FEDERAL GOVERNMENT.

>> DO THEY? OKAY.

>> SO IT WOULD ONLY BE IF THERE'S A CHANGE IN

USE. >> SURE, SURE.

OKAY. THANK YOU.

JUST A COMMENT ON THE AUDIT. I MEAN, THIS IS -- WE'RE GOING LOOKING AT ALL OF OUR INCENTIVE PROGRAMS, AND I GOT TO APPLAUD JASON FOR FINDING THIS ONE AND CORRECTING IT, AND IDENTIFYING IT REALLY QUICK WITH THE COUNTY. THIS INCLUDES ALSO OUR FINANCE DEPARTMENT STAFF. WE WILL BE DOING QUARTERLY MEETINGS FOR WHAT WE'RE GOING TO CALL AN ECONOMIC DEVELOPMENT REVIEW TEAM TO MAKE SURE THAT THE TIF AGREEMENTS, THE CRA AGREEMENTS, THAT WE HAVE EVERYTHING, AND AS JASON SAID, IT TAZ PASSED ALL OF OUR TESTS, DOT OUR I'S, AND CROSS OUR T'S ON

THIS. >> OUR ORIGINAL LEGISLATION DEFINED THE LENGTH, DIDN'T IT?

>> NO.

>> THE ORIGINAL LEGISLATION DID NOT DEFINE THE LENGTH, DID NOT HAVE A PERCENTAGE, AND ALSO REFERRED TO IT AS AN INCENTIVE DISTRICT, WHICH IS FOR HOUSING

DEVELOPMENTS. >> RIGHT.

>> AND THIS IS A COMMERCIAL DEVELOPMENT. SO IT HAD THREE ERRORS.

>> WOW.

OKAY.

>> DON? >> THANK YOU.

JASON CAN YOU TALK ABOUT THE NUTS AND BOLTS OF REPLACING THE EXISTING TIF WITH A NEW TIF. IN ESSENCE, DO YOU VOID THE FIRST ONE, REPLACE WITH THE SECOND ONE? HOW DOES THAT WORK?

>> IN THE ORDINANCE, IT ADDRESSES THAT IN REGARDS TO THE PRIOR LEGISLATION AND REMOVEREMOVE BOARD WITH THE CURRENT. SO REALLY ALL WE HAVE TO DO IS TO LET THE COUNTY KNOW, AND THEN FOLLOW UP WITH THE STATE, THAT THIS IS THE NEW TIF. HERE IS HOW IT'S COLLECTED.

HERE'S THE TIME FRAME. THOSE FOUR AREAS THAT WE IDENTIFIED TO FIX.

>> AND HAS THERE BEEN ANY REVENUE CAPTURED SO FAR UNDER THE PREVIOUS TIF?

>> THAT'S THE GREAT NEWS ABOUT THIS AUDIT. WE CAUGHT IT BEFORE POTENTIALLY

USING A YEAR REVENUE. >> RIGHT.

GOOD JOB.

>> SO HOW LONG DO YOU ENVISION THE TIME LINE BEFORE WE WOULD GET THIS FINALIZED?

>> SO I'LL GO BACK TO THAT.

>> NEXT MEETING.

>> NO, NO, I MEAN, THROUGH THE STATE, YOU HAVE TO GO THROUGH THE STATE AND EVERYTHING TO GET IT.

>> WE JUST HAVE TO FILE WITH THE STATE.

>> CORRECT. OH, OKAY.

[00:55:01]

>> TECHNICALLY WE HAVE 15 DAYS TO SEND IT TO THE STATE.

>> GREAT.

GOOD CATCH.

>> YES. >> JUST ONE MORE FOLLOW UP.

SO YOU MENTIONED THAT YOU'RE TAKING A LOOK AT ALL OF THE LEGISLATION GOING BACK OVER ALL OF OUR TIFS.

>> CORRECT. OTHER INCENTIVE PROGRAMS THAT WE HAVE. WE DON'T HAVE ANY OTHERS THAT I KNOW OF. WE DON'T HAVE ENTERPRISE ZONES WHICH ARE ALLOWED BY THE STATE OF OHIO, SO WE'RE LOOKING AT EVERYTHING, AND MAKING SURE THAT WE ARE, ON THE FINANCE SIDELLECTING WHAT WE NEED TO, INVOICING WHAT WE NEED TO.

SO I CAN TELL YOU THE SPREADSHEET THAT JASON PUT TOGETHER IS VERY LARGE. IT'S A VERY LARGE WORK BOOK.

AND THEN WE'RE GOING TO INTEGRATE EVERYTHING WITH FINANCE. WE HAVE -- JASON HAS CREATED, NOT TO STEAL YOUR THUNDER, BUT WE'VE CREATED A SHARE POINT SITE. WE'RE KIND OF TESTING, WHICH WOULD BE THROUGH MICROSOFT 365.

SO THAT ALL THE INFORMATION IS IN ONE LOCATION. SO, FOR EXAMPLE, IF AARON NEEDED TO LOOK FOR SOMETHING, IT'S ALMOST LIKE AN INTERNAL WEB SITE. WE'LL BE ABLE TO GO RIGHT THERE, FIND THE INFORMATION NEEDED AND PULL IT OUT.

>> THANK YOU.

>> I'LL GO THERE.

LET'S SPECIFICALLY LOOK FROM 2021 ON.

I THINK YOU ALL FOE KNOW WHAT I PEER.

LET'S SPECIFICALLY LOOK FROM 2021 ON.

>> ABSOLUTELY.

>> THANK YOU.

>> ANYTHING ELSE? YES, NIA?

>> I GUESS I'M GOING TO GO HERE.

HOW DOES ALL OF THIS, AND YOU GUYS MIGHT NOT KNOW THE ANSWERS, IF FOR SOME REASON THIS WHOLE GETTING RID OF PROPERTY TAX AND EVERYTHING ELSE, HOW IS ALL OF THIS STUFF GOING TO BE AFFECTED OR SHOULD WE EVEN GO THERE YET? I'M JUST REALLY NERVOUS ABOUT ALL OF THIS JUST BECAUSE OF THE POTENTIAL

LEGISLATION. >> SO, YES. IT WILL BE AFFECTED, BUT WE'RE, YOU KNOW, OBVIOUSLY LIKE ANY ORGANIZATION, WE HAVE, YOU KNOW, THE MUNICIPAL LEAGUE, WE HAVE THE MAYOR'S ALLIANCE, AND OTHER -- THE TOWNSHIP ASSOCIATIONS, THE COUNTY COMMISSIONER GROUPS.

YOU KNOW, THEY'RE ALL TAKING A LOOK AT THIS.

WE HAVE ALREADY ENGAGED WITH SOME OF OUR LEGISLATORS TO DISCUSS SOME OF THE OTHER IMPACTS THAT THEY HAVE IN THE CURRENT BUDGET BILL. AND BROUGHT UP CONCERNS WITH SOME OF THE OTHER THINGS WE'RE GOING TO DO. MUCH LIKE THE LETTER THATTHAT SIGNED EARLIER THIS YEAR THAT WE SENT OFF TO OUR FEDERAL FOLKS, SOME OF THE THINGS THAT ARE IN THE FEDERAL BILL.

NOW, THE GOOD NEWS IS I DID NOT SEE IT IN THE BIG BILL THAT EVERYBODY IS TALKING ABOUT.

SOME OF THE CONCERNS AND TAKING AWAY THE TAX EXEMPTION ON SOME OF OUR BONDS.

>> I THINK THIS GETS MORE LEGS THAN WHAT IT HAS RIGHT NOW.

EVERY ORGANIZATION IN OHIO THAT HAS SOME PLAY AS IT RELATES TO PROPERTY TAX WILL BE UP IN ARMS AND HAVING A FULL COURT PRESS AGAINST THIS INITIATIVE. LIBRARIES AND SCHOOLS, TOWNSHIPS, YOU NAME IT, THEY'RE GOING TO LINE UP.

>> THERE WILL BE NO SUCH THING AS VOLUNTEER TOWNSHIP FIRE FIGHTING. IF THERE'S NO PROPERTY TAX, EVERYTHING, THE LOCAL TOWNSHIP, ALL OF THAT STUFF GETS WIPED AWAY COMPLETELY, SO.

>> IT'S DEVASTATING.

>> IT WILL BE DONE. NOT DEVASTATED.

IT WILL BE DONE. THE BULK OF THIS, A LOT OF DISCUSSION ABOUT THIS LEGISLATION GOT STARTED ALL BASED BASED AROUND THE IDEA OF PROVIDING SOME TYPE OF PROPERTY TAX RELIEF ON SENIORS.

IS THERE NEGOTIATION, SOME PLAYER ON THERE WHERE IF SOME TYPE OF PROPERTY TAX RELIEF FOR SENIORS STARTED COMING FROM STATE LEGISLATURES THAT THIS WHOLE PETITION THING WOULD JUST

GO AWAY? >> THE ORGANIZERS HAVE SAID OUTRIGHT THAT THIS WAS A SHOT ACROSS THE BOW, THAT IF THE STATE HOUSE WASN'T SERIOUS ABOUT TAX REFORM, PARTICULARLY RELIEF FOR SENIORS, THAT THEY WERE GOING TO DROP, YOU KNOW, BASICALLY THE NUCLEAR BOMB ON LOCAL GOVERNMENTS, AND THAT'S EXACTLY WHAT THIS WOULD DO.

I THINK IT DID GET THE ATTENTION OF THE STATE HOUSE BECAUSE THEY'RE NOW GIVING THIS A LITTLE BIT MORE THAN JUST PASSIVE LIP SERVICE.

>> RIGHT.

>> SO WE'LL SEE WHAT HAPPENS.

[01:00:02]

>> ANYTHING ELSE?

>> JUST THETHE OF WAIVING THE SECOND READING.

>> OKAY. >> ANY OBJECTION MOVING THIS ON TO MONDAY?

>> NO. OKAY.

THANK YOU. AND IF I WASN'T REALLY CLEAR, WE'VE DEFINITELY FROM 2021.

>> WE UNDERSTAND.

>> WE ARE DEFINITELY

PRIORITIZING. >> 2021.

>> AND I -- YES.

>> AND I HOPE EVERYONE UNDERSTANDS WHAT I MEAN BY THAT. OKAY.

[ Economic Development Grant Program]

>> INCLUDING.

>> OKAY. NEXT UP IS ITEM 3J, THE ECONOMIC DEVELOPMENT GRANT PROGRAM.

>> JASON HAS THIS.

>> I'M GOING TO TACKLE THAT ONE AS WELL.

ECONOMIC DEVELOPMENT GRANT PROGRAM.

SO THE ECONOMIC DEVELOPMENT GRANT PROGRAM ESTABLISHES SUPPORT FOR ECONOMIC GROWTH, ENTREPRENEURSHIP, AND COMMUNITY REPRESENTATION.

IN 2025, WE'RE GOING TO ALLOCATE 125,000 TOWARDS THE GRANT PROGRAM.

THE FUNDS ARE COMING FROM THE SALE OF CITY- OWNED PROPERTY. LEASE REVENUE GENERATED IN THE TRANSFORMATIONAL ECONOMIC DEVELOPMENT TED FUND, NO INCOME TAX REVENUE IS TO BE USED FOR THIS PROGRAM. THE FUNDING ALLOCATION IS AS SUCH, SO THERE'S THE $50,000 LOCAL MATCH FOR COUNTY AND STATE GRANTS, SO IF THERE'S A COUNTY OR STATE GRANT UP TO $30,000 AS AN EXAMPLE, THAT SMALL BUSINESS, BETTER KNOWN BUSINESS, WOMEN OR MINORITY- OWNED BUSINESS.

CHECK THAT FOR A SECOND.

>> THE 50,000, WHAT WE'RE RUNNING INTO AS A CITY, A LOT OF OUR STATE AND LOCAL GRANTS, A LOT OF OUR LOCAL JURISDICTIONS ARE BRINGING SOME MONEY TOWARDS THESE PROJECTS, SO, FOR EXAMPLE, A DDC PROJECT OR A JOBS OHIO GRANT, DDC GRANT, EDGE GRANT FROM MONTGOMERY COUNTY, BEING A MEMBER OF THE EDGE, I'VE BEEN ABLE TO SEE THAT SOME JURISDICTIONS ARE BRINGING SOME MONEY, SHOWING THEIR COMMITMENT, HOW IMPORTANT THEY BELIEVE ASKING THE COUNTY FOR MONEY AND THAT'S JUST ONE EXAMPLE, SAME THING WITH THE DDC GRANTS AND ANY JOBS OHIO GRANTS, 50,000 WOULD BE SET ASIDE FOR THAT. THE NEXT ROUND OF FUNDS YOU'LL SEE IS THE 25,000 FOR THE SMALL BUSINESS. VETERAN- OWNED BUSINESSES AND WOMEN-OWNED, AND MINORITY. THE 25,000 SMALL BUSINESS ALSO INCLUDES NONPROFIT ORGANIZATIONS WITHIN

OUR COMMUNITY. >> THANK YOU, ALEX.

THE PART OF MY MIND THAT WAS CAUGHT, MOST OF THIS IS AROUND SMALL BUSINESSES, VETERAN- OWNED BUSINESSES, WOMEN- OWNED BUSINESSES AND I WAS THINKING ABOUT SMALL BUSINESS POINT OF VIEW WHERE AS THE FIRST TRANCHE, THE 50,000, THAT DOESN'T HAVE TO BE FOR A SMALL BUSINESS OR THOSE OTHER THREE CATEGORIES, SO I HAD A BRAIN FREEZE THERE FOR A SECOND.

GOOD NEWS IS THAT THAT APPLICANT MAY APPLY IN MULTIPLE CATEGORIES IF ELIGIBLE. THE APPLICATION IS PRETTY STRAIGHTFORWARD, THE BUSINESS NEEDS TO BE LOCATED IN HUBER HEIGHTS. THEY HAVE TO BE IN GOOD STANDINGSTANDING CITY ZONING, LICENSING, TAX DEPARTMENT, ET CETERA. THEY NEED TO PROVE OWNERSHIP. THEY NEED TO PROVE THEY WN THE BUSINESS WITH REQUIRED DOCUMENTATION, AND DOCUMENTS WITH EXPECTED OUTCOMES.

THE PROGRAM WILL BE ADMINISTERED BY THE ECONOMIC DEVELOPMENT DIRECTOR. THEY WILL BE EVALUATED BY A GRANT REVIEW COMMITTEE, WHICH WILL BE THE CITY MANAGER, ASSISTANT CITY MANAGER AND THE COUNCIL MEMBER.

THE FUNDS CAN BE DISBURSED ALLALL ONCE OR IN INSTALLMENT A FINAL REPORT IS DUE WITHIN 60 DAYS AFTER PROJECT COMPLETION OVER WHAT THE FUNDS WERE USED FOR AND HOW IT ALL WORKED OUT.

>> WHAT DO WE DO ABOUT NONCOMPLIANCE AS REQUIREMENTS?

>> SO THERE WILL BE -- WELL, PART OF APPLICATION PROCESS WILL HAVE AN AGREEMENT WITH THEM. SO IF THEY'RE AWARDED A GRANT, WE'LL BE SITTING UP AN AGREEMENT BETWEEN THE SMALL BUSINESS AND US IN THE CITY OF HUBER HEIGHTS, AND THAT'S HOW WE WOULD ENFORCE

NONCOMPLIANCE. >> OKAY.

>> THERE'S A DRAFT APPLICATION IN YOUR PACKET.

[01:05:03]

>> I DID MAKE A CHANGE, THOUGH, TO THE LEGISLATION TO JUST SAY THAT COUNCIL WOULD APPOINT A MEMBER OF THE GREAT REVIEW COMMITTEE ANNUALLY. THEY WOULD TYPICALLY DO THAT BY MOTION. THAT WAY IF COUNCIL CHANGED OR SOMETHING, WE WON'T HAVE TO GO BACK AND REDEFINE THE LEGISLATION.

>> WE WOULD HAVE THAT NOMINATION MOVE FORWARD.

>> SINCE IT'S MADE HERE NOW, WE WOULD JUST HAVE THAT ON AN AGENDA TO DISCUSS AND APPOINT FOR 2025, AND THEN LIKE WE DO THE OTHER APPOINTMENTS AT THE BEGINNING OF EACH YEAR IN THE FUTURE, WOULD JUST BE DONE AT THAT TIME TO HAVE A COUNCIL

APPOINTMENT. >> DO WE NEED ONE FOR THE REST OF THIS YEAR?

>> YEAH. >> WHEN WOULD BE THE PROPER TIME?

>> THE NEXT MEETING AFTER THIS IS

APPROVED. >>JUST DIDN'T KNOW IF WE HAVE THAT DISCUSSION NOW AND HAVE THIS.

COULD. WE COULD.

WE CAN'T APPOINT SOMEBODY UNTIL THE PROGRAM EXISTS.

IT COULD BE AT THE SAME MEETING OR IT COULD BE, YOU KNOW, AT THE NEXT MEETING.

>> OKAY. NANCY?

>> YEAH. I LIKE THIS.

I LIKE THIS A LOT. I WONDER, THERE'S SO MANY GRANTS OUT THERE, COULD WE POSSIBLY SET UP A PROGRAM SIMILAR TO THIS THAT WOULD BENEFIT LOW INCOME SENIORS WHO WANT TO STAY IN THEIR HOMES. I KNOW KETTERING HAS A SIMILAR PROGRAM, SO WE WON'T BE REINVENTING THE WHEEL.

IT WOULD BE A MATTER OF GETTING GRANTS, AND THEY HAVE A SYSTEM SET UP.

BUT GO AHEAD. >> SO CITY OF KETTERING'S PROGRAM THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT AND IT'S A DISCUSSION THAT WE'VE HAD AT SENIOR MANAGEMENT TEAM TO LOOK AT USING THOSE FUNDS IN THE FUTURE POTENTIALLY. WE ALREADY SUBMITTED AN APPLICATION FOR THIS YEAR FOR ANOTHER PROJECT.

IT'S SOMETHING THAT WE HAVE DISCUSSED AND YOUR MANAGEMENT TEAM HAS DISCUSSED TO LOOK AT PROVIDING THAT TYPE OF PROGRAM THROUGH THE COMMUNITY DEVELOPMENT GRANT PROGRAM.

>> GREAT. AND, YOU KNOW, WE'VE GOTTEN THE GRANTS FROM AARP FOR THE ACTIVE SENIORS. ARE WE GOING TO INSTITUTIONALIZE THAT BECAUSE WE'RE NOT GOING TO KEEP GETTING THOSE GRANTS THROUGH THEM.

>> SO THE LAST FUNDS WE RECEIVED, THE 10,000, IS GOING TOWARDS THE SHORTFALL OF THE PROGRAM FOR SILVER SNEAKERS WITH THE YMCA.

WE HAD SUCH A LARGE AMOUNT OF APPLICATIONS AND WE ONLY HAD A CERTAIN AMOUNT FROM THE PREVIOUS GRANT, SO THANKS TO THE REGIONAL PLANNING COMMISSION AND THE STAFF'S HARD WORK OF APPLYING FOR THE GRANT THROUGH THE REGIONAL PLANNING COMMISSION WE WERE ABLE TO ENSURE EVERYBODY WHO WANTED TO BE A PART OF THE PROGRAM GOT FUNDED FOR THE PROGRAM.

>> THAT'S JUST FOR 2025?

>> CORRECT. >> WHAT ARE WE GOING TO DO FOR

2026? >> WE'RE HOPING THERE'S ADDITIONAL MONEYS THERE. IF THOSE MONEYS DRY UP AND ARE AVAILABLE THROUGH VALLEY REGIONAL PLANNING COMMISSION OR AS MANY COMMUNITIES COME ON BOARD AS AGE FRIENDLY, WHICH THEY ARE. THERE'S SEVERAL COMMUNITIES THAT ARE GOING THROUGH THE PROCESS NOW. LARGE COMMUNITIES LIKE THE CITY OF HUBER HEIGHTS, SO WE CAN EVALUATE THAT AT STAFF LEVEL TO SEE WHAT -- TO SET MONEY ASIDE.

IT IT WOULDN'T BE IN THE FED FUND, BUT WE COULD LOOK AT OTHER SOURCES OF REVENUE. THIS PROGRAM IS NOT A SET AMOUNT EVERY YEAR, SO EVERY YEAR WE'RE GOING TO EVALUATE IT AS PART OF THE BUDGET PROCESS, WHERE THE CITY MANAGER WILL MAKE A RECOMMENDATION TO CITY COUNCIL, HOW MUCH SHOULD BE FUNDED TOWARDS THAT PROJECT.

REALLY DEPENDS ON REVENUE FROM SALE OF PROPERTY AND LEASES, IF WE HAVE OTHER PROJECTS THAT COME UP THAT WE FEEL IS A PRIORITY. IT MAY BE LESS MONEY IN SOME YEARS. IF WE SELL SOME PROPERTY AND GET REVENUE, IT COULD BE HIGHER AMOUNTS.

INSTEAD OF COMING BACK EVERY YEAR, IT WOULD JUST BE PART OF THE BUDGET PROCESS.

>> OKAY. THANK YOU.

>> SO I THINK, I MEAN, LOOKING AT -- I MEAN, GETTING THE START OF THE LEGISLATION IS GOING TO BE MOVED ON TO THAT MEETING, I WOULD -- I WOULD LIKE TO NOMINATE FRED FOR THAT POSITION ON THE -- AS FAR AS THE REVIEW BOARD OR THE COUNCIL MEMBER TO BE ON THE GRANT REVIEW BOARD.

FOR LOOKING AT THAT, SO IF FRED WOULD ACCEPT THAT, THAT WOULD BE WHO I WOULD LIKE TO NOMINATE. IF OTHER PEOPLE ARE

[01:10:03]

>> NO, I'M FINE. YES, DON?

>> YEAH. JASON, I'VE ALREADY GOTTEN FEEDBACK FROM PEOPLE IN THE COMMUNITY ON THIS. THIS WAS IN OUR PACKET, AND IT'S ALL BEEN REALLY REALLY POSITIVE, SO I APPLAUD YOU ON THIS.

I KNOW YOU'RE OUT THERE HITTING BRICKS WITH OUR BUSINESS COMMUNITY, HAVE YOU GOTTEN ANY FEEDBACK OR INPUT REGARDING THIS OR A LOT OF INTEREST?

>> JUST ASKING FOR MONEY. MIGHT HAVE A COUPLE OF BUSINESSES, ONE IN PARTICULAR ON EXECUTIVE, LOOKING FOR GRANT FUNDING.

>> AWESOME. >> I THINK IT WILL BE VERY

BENEFICIAL. >> GREAT STUFF. THANK YOU.

>> AND YOU.

>> I JUST WAS WONDERING WHEN YOU GO TO SCORE THE GRANTS, SO WE KIND OF SPREAD THE WEALTH, WE DON'T KNOW HOW MUCH EACH YEAR THEY WOULD BE, IF SOMEBODY GOT MONEY THIS YEAR THAT THEY WOULDN'T SCORE SO HIGH NEXT YEAR BECAUSE THERE IS A LOT OF DIFFERENT BUSINESSES AND STUFF THAT MAYBE WE HAVE SOME ELEMENT THAT THEY CAN ONLY RECEIVE IT ONCE EVERY THREE YEARS OR SOMETHING, TO KIND OF SPREAD THE WEALTH HERE IN HUBER, NOT JUST THE SAME BUSINESS THAT DOES GOOD GRANT WRITING AND GETS THE SAME STUFF EVERY YEAR.

>> I AGREE. I THINK THAT WOULD KIND OF -- WHEN THE COMMITTEE IS FORMED AND OPERATING, THAT'S THINGS TO EVALUATE. THAT IS WITH THE ECONOMIC DEVELOPMENT DIRECTOR IN THIS CASE JASON IS GOING TO BE LOOKING AT THAT.

IF YOU LOOK AT THE APPLICATION, THERE'S SOME QUESTIONS IN THERE, IS THERE ADDITIONAL FUNDING FOR OTHER SOURCES SO NOT JUST COME AND ASK FOR IT AND GET IT. THERE'S, YOU KNOW, ASKING FOR BUSINESS PLANS, ESPECIALLY IF THEY'RE START- UPS, SO, YEAH, IT'S A VERY FLUID PROGRAM, IF YOU WILL.

AND EVEN THE REVENUE SOURCE IS FLUID, RIGHT, SOMETIMES IT WOULD BE BETTER, SOMETIMES IT COULD BE LOWER.

SO, YEAH, SO WE'LL TAKE ALL OF THOSE THINGS INTO CONSIDERATION.

>> AND ONE OTHER THING, IT KIND OF FITS IN THIS.

WE DID GET NOTICED AT NATO, I WENT TO THE ONE SESSION ON ECONOMIC -- INTERNATIONAL ECONOMIC THING, AND THE GUY FROM PBC THAT WE DID THE EDGE GRANT FOR, AND GOT THE GRANT MONEY

FOR. >> GLAD TO HEAR THAT.

ANY NOMINATIONS OR EVERYBODY OKAY WITH A MOTION FOR FRED ON THE COUNCIL MEETING?

>> THAT'S GREAT WORK. I LOOK FORWARD TO GETTING THAT SET UP FOR PEOPLE THAT NEED IT. ANY OTHER QUESTIONS? ANY OBJECTIONS TO MOVING THAT ON TO MONDAY?

[ Case BDP 25-10 - Brew Team OH - Basic Development Plan - 7605 Old Troy Pike]

>> OKAY. THE NEXT UP IS ITEM 3K, CASE BDP 25-10, BREW TEAM OHIO, BASIC DEVELOPMENT PLAN, OLD TROY PIKE, OTHERWISE KNOWN AS THE 7 BREW,

CORRECT? >> CORRECT.

>> I'LL JUST GO BRIEFLY THROUGH.

IT WILL BE A HALF ACRE, LARGELY SEMIPARKING AT THE MOMENT. IT IS JUST NORTH OF THE BANK.

IT'S ONLY 510 SQUARE FEET. A DRIVE THROUGH ONLY.

THERE IS NOW OUTDOOR SEATING PROPDSED AT THE SITE, AS YOU KNOW, WAS A WHITE CASTLE RESTAURANT, ACCESS TO THE BANK WILL REMAIN.

THE SITE IS ZONED CORRECTLY. IT IS ZONED PLANNED COMMERCIAL.

AND HAS ACCESS TO, THIS IS PROBABLY THE ONLY USE BESIDES A PARKING LOT THAT FITS ON A HALF ACRE. THERE ARE TWO PREFAB BUILDINGS IN THE MIDDLE. THE CUEING WOULD BE AROUND TOWARDS THE BACK.

WELL LANDSCAPED. MUCH MORE OF AN IMPROVEMENT FROM THE PARKING LOT THAT EXISTS RIGHT NOW.

THIS IS THE BUILDING. IT IS CLAD IN BRICK.

[01:15:05]

IF THERE IS OVERFLOW, IT WOULD QUEUE INTO THE EXCESS PARKING OF ROYAL KING, AND WE DON'T THINK THAT'S MUCH OF AN ISSUE.

WE HAVE BEEN WORKING WITH THE APPLICANT FOR QUITE SOME TIME TO MINIMIZE TRAFFIC IMPACTS, AND THEN ALSO IMPACT SOME OF THE ADJACENT PROPERTY OWNERS, PARTICULARLY THE BANK. WE WANT TO MAINTAIN, WELL, WE NEEDED TO MAINTAIN THAT CROSS ACCESS FOR THEM.

IT IS STAFF'S OPINION THAT SECTION 117106 CAN BE MET AND WE RECOMMEND APPROVAL OF THE BASIC DEVELOPMENT PLAN.

TRUTHFULLY, THEY'RE READY TO GO FOR A DETAILED DEVELOPMENT APPROVAL AS WELL. WE WANTED TO BRING A TWO-PART SESSION TO GIVE YOU AND THE PUBLIC AN OPPORTUNITY. PLANNING COMMISSION, RECOMMENDED APPROVAL OF THE BASIC DEVELOPMENT PLAN UNANIMOUSLY AND WITHOUT CONDITIONS.

>> THANKS, AARON, DOES ANYONE HAVE ANY QUESTIONS?

>> THIS ISN'T GOING TO BE LIKE THE BIG B WHERE THEY JUST ROLL THE VUR IN STRUCTURE IN AND SET IT ON THE GROUND?

>> IT'S GOING TO COME IN TWO PREFAB CONTAINERS.

I BELIEVE THEY SAID THAT THEY'RE MANUFACTURED IN MISSOURI, SO THEY'LL BE TRUCKED IN, CRANED IN, AND PRETTY MUCH ASSEMBLED IN

A WEEK. >> OH. AND WHEN DO THEY PROJECT

OPENING? >> TWO

WEEKS. >> SO IT WOULD ALREADY BE READY TO BE OPEN. I THINK THE SITE PREP WILL TAKE LONGER THAN ACTUALLY THE BUILDING PREP AND LOADING UP INVENTORY. BUT THEY ARE ITCHING TO MOVING FORWARD.

>> THIS IS GOING TO PUT A CRUNCH ON STARBUCKS.

THEIR COFFEE IS GOOD. >> IT IS.

>> YEAH.

>> THERE'S SOME DIE HARDS OUT

THERE. >> I KNOW, I KNOW.

>> KATE.

>> THANK YOU, MAYOR.

>> AARON CAN YOU GO BACK TO THE SLIDE AND TELL ME HOW THIS IS GOING TO SITUATE ON THE PROPERTY? I COULDN'T QUITE --

>> SURE, LET ME GO BACK TO THE QUEUEING ONE. SO THIS IS OLD TROY PIKE.

>> YES, AND THIS IS THE ACCESS DRIVE INTO THE SHOPPING CENTER. IHOP WOULD BE UP HERE.

YOU WOULD EITHER COME IN HERE,HERE, AROUND. THIS PARKING IS ALL FOR EMPLOYEES. YOU COME AROUND AND QUEUE IN EITHER LINE OR YOU CAN COME FROM THE NORTH PART OF THE SHOPPING CENTER OR YOU CAN COME FROM ROYAL KING AREA AND QUEUE STRAIGHT IN.

>> CAN YOU GO TO THE FIRST SLIDE ORIENTED TO THE PARKING LOT? LIKE THE OTHER ONE. IT SHOWED THE WHOLE SLIDE.

THAT ONE.

>> SORRY. >> SO IT'S GOING TO COME IN.

AND IT'S GOING TO BE BETWEEN THE COFFEE, THE SEMITRUCKS.

>> THE STRUCTURE WOULD BE RIGHT HERE.

>> OKAY.

>> THE DUMPSTER IS BACK HERE. YOU WOULD COME IN THIS WAY AND AROUND. CUEING PROBABLY STARTS WHERE THE SEMITRUCK IS. YOU CAN EITHER GO OUT THIS WAY OR OUT THIS WAY. BUT BASICALLY THIS IS THE CUEING LINE RIGHT HERE. STRUCTURE, COOLER, THIS PARKING

REMAINS. >> SO HOW MUCH IS IT GOING TO GO INTO THE ROYAL KING PARKING LOT?

>> ON AN EXTREMELY BUSY DAY, MAYBE A HANDFUL OF CARS.

BUT THEIR TERRIFIC STUDY SHOWS THAT, OR WHAT THEY HAVE TOLD US IN THEIR TRAFFIC STUDY SHOWS IS THEY BELIEVE THIS 14 CAR QUEUEING AREA IS ADEQUATE.

IF YOU LOOK AT THEIR POINT OF SALE OF TIME, THEY'RE BUSY AFTER SCHOOL.

SO, LIKE, 3:00, 4:00, THEY'RE BUSY, SO THERE MAY BE SOME CUEING INTO THE PARKING LOT OR INTO THAT PARKING LOT, 2:00, 3:00 IN THE AFTERNOON. BUT THAT WOULD BE ABOUT IT.

>> OKAY. THANK YOU.

THANK YOU, MAYOR.

>> IFIF ARE -- SHOULD THEY GO BACK OUT THAT ACCESS TO GO BACK OUT ON OLD TROY PIKE? CAN WE MAKE THAT A RIGHT TURN ONLY THERE, IF THEY'RE COMING

[01:20:01]

>> SO THERE'S A LEFT TURN CUEING LANE RIGHT HERE. THIS IS THE ONLY AREA WE'RE CONCERNED ABOUT IS IN THE MORNING, AS PEOPLE ARE TURNING INTO THE HIGHWAY. THERE'S ROOM FOR US TO PLAY WITH, THE STRIPING A LITTLE BIT, IF IT'S A PROBLEM.

>> I MEAN PEOPLE COMING OUT OF -- ONCE THEY'VE ALREADY GOT THEIR COFFEE AND NOW THEY'RE LEAVING AND COMING OUT THERE.

>> GOING TO TURN LEFT ACROSS THE TRAFFIC THAT'S HEADING SOUTHBOUND, COULD, I MEAN.

>> THAT REQUIRES US TO RECHANGE THAT ENTIRE INTERSECTION WITH PORK CHOPS AND OTHER THINGS.

JUST A SIGN IS NOT GOING TO DO ANYTHING. WE WOULD NEED TO MAKE PHYSICAL IMPROVEMENTS TO THAT

INTERSECTION. >> I THINK THAT'S SOMETHING WE NEED TO TAKE A LOOK AT.

>> THAT COULD BE SOMETHING DONE AFTER THE FACT. WE WOULD NEED TO HAVE THAT CONVERSATION WITH ROYAL KING, AND THE BANK AND IHOP, THAT WOULD IMPACT MORE BUSINESSES THAN JUST THIS ONE.

>> BRIAN. >> THANK YOU, MAYOR.

I'M AT THAT INTERSECTION EVERY MORNING PRETTY EARLY, AND EARLY, 5:30, 6:00, IT GETS PRETTY BUSY, AND YOU STOLE MY RIGHT TURN COMMENT I WAS GOING TO ASK BECAUSE THAT'S A VERY BUSY ENTRANCE RIGHT THERE.

I MEAN, I'M IN THAT AREA ALL THE TIME.

AND I WAS JUST WONDERING WITH THE CUE, I MEAN, MY CONCERN WOULD BE WITH THE BANK AND WITH THAT ENTRANCE, EITHER COMING IN OR GOING OUT, PEOPLE TURNING LEFT IS JUST GOING TO CLOG EVERYTHING UP. THAT'S PROBABLY ONE OF MY BIGGEST CONCERNS IN THAT AREA.

AND WE'RE NOT GETTING A WHITE CASTLE JUST TO MAKE SURE, RIGHT?

>> NOT ANYMORE.

>> NEVER SAY NEVER.

>> THAT'S ALL I HAD.

>> ANITA.

>> I WAS GOING TO SAY, I HAVE BEEN TO TWO DIFFERENT ONES. THE ONE IN HILLIARD, NOW, I WAS AT LIKE AT 11:00 IN THE MORNING. I BET THERE WAS AT LEAST 20 CARS IN BOTH LANES, AND IT WAS BLOCKING THE MAJOR ROADWAY, SO I DON'T KNOW WHETHER 14 OR IF THAT'S UNTYPICAL UP THERE.

AND THEN WE WERE AT SPRINGBORO A COUPLE OF WEEKS AGO, AND WE WERE PROBABLY AT LEAST 16, 17 DEEP ON A SATURDAY THERE, SO THE 14 KIND OF CONCERNS ME JUST FROM THE TWO I'VE BEEN.

>> OKAY. THE BEAVER CREEK STORE WAS RAISED AS A CONCERN. WHAT THEY HAVE TOLD US IS THAT'S IN THE TOP 1% OF ALL OF THEIR SALES, SO THEY KIND OF CHUCK THAT OFF AS AN ANOMALY.

WE CAN GO BACK AND GET MORE RECENT STORE SALES DATA FROM THEM BECAUSE THEY'VE GOT REALTIME, THEY'RE TRACKING THIS IN REALTIME.

>> AS I SAID, I HAVE BEEN TWICE, AND IT WAS JUST UNBELIEVABLE THE AMOUNT OF LINES THAT WE WERE IN, AND NANCY, I DISAGREE WITH YOU, STARBUCKS IS STILL GOING TO HAVE I HOPE THEY SELL ALL THE COFFEE THAT THEY CAN POSSIBLY SELL. I JUST, MY CONCERN IS COMING OUT OF THERE AND TRYING TO MAKE A LEFT TURN ACROSS TRAFFIC.

>> THE TURN IS GOING TO BE AWFUL. YEAH.

DON. >> I WAS NERVOUS WHEN I FIRST SAW THIS PROPOSAL, JUST THINKING OF THE LOCATION, OLD TROYTROY AND WHERE IT IS. BUT THE MORE I LOOKED AT IT, I THINK THAT THE BUFFERING THAT THE PARKING LOT AND THE DRIVEWAY BEHIND WILL ALLOW US IN ADDITION TO 14 ON SITE STACKING SPACES, DRIVEWAY WILL ALLEVIATE A LOT OF WHAT I HAVE SEEN AT BEAVER CREEK, AND THAT IS IF THEY STACK, THEY'RE NOT GOING TO BE STACKING UP ON A MAJOR THOROUGHFARE, THEY'RE GOING TO BE STACKING IN A PARKING LOT.

>> WHAT IS GOOD ABOUT THIS SITE COMPARED TO, LET'S SAY, MERRY LEE WAY IS THAT THERE ARE MULTIPLE AVENUES FOR PEOPLE TO GET OUT, TO DISTRIBUTE THE TRAFFIC, UNLIKE MERRY LEE WAY, THERE WAS ONE WAY IN AND ONE WAY OUT.

I DON'T THINK WE'RE GOING TO GET THAT SITUATION. YOU CAN ALWAYS GO UP TO THE LIGHT AT BURGER KING AND CUE THERE AS WELL. IF YOU'RE HEADED

NORTHBOUND. >> JUST AS FOLLOW UP, I WOULD HAVE TO SAY, INITIALLY, TRY THE SIGN PUT A SIGN UP, NO LEFT TURN. LET'S START THERE, AND IF WE HAVE TO GO TO RESTRIPING AND WHAT HAVE YOU, THE SIMPLE SIGN THERE, AS THE MAYOR SAID,SAID, I THINK PEOPLE, IF I'M HEADING TOWARDS I-70, AND I YANK IN THERE TO GET A CUP OF COFFEE, WHEN I PULL OUT, MY INCLINATION IS GOING TO BE TO HANG THE FIRST RIGHT AND TRY TO MAKE A LEFT ON TO TROY PIKE, WE NEED TO

[01:25:01]

INCOME. >> AND WE'VE GOT A CONTRACT FOR ACTIVE MONITORING ON THIS ROAD. I WILL SAY THAT I THINK WE'RE CLOSE ON THE WAY THE TIMING IS.

IT'S NOT PERFECT, I STILL THINK THE SOUTHBOUND -- SOUTHBOUND TAYLORSVILLE, AS YOU'RE HEADING EASTBOUND TURNING LEFT, WE DON'T ALLOW ENOUGH TIME FOR PEOPLE TO TURN LEFT IN THE EVENING. YOU'RE ONLY GETTING A COUPLE, TWO OR THREE CARS IN THERE BEFORE YOU START TO GET THE YELLOW.

WE NEED TO INCREASE THAT TIMING A LITTLE BIT BETTER.

SO WE WILL CERTAINLY MONITOR THIS AND MAKE ADJUSTMENTS IF

NECESSARY. >> I THINK ESPECIALLY IF WE HAVE THE STACKING LANE ON OLD TROY PIKE TO TURN LEFT INTO THAT AREA, AND IF I'M OUT, JUST BY THE NAME OF, YOU KNOW, YOU'RE IN THE RIGHT LANE TO COME OUT OF IT, AND YOU GOT PEOPLE COMING IN, THEY'RE GOING TO BE COMING AROUND THE OPPOSITE SIDE OF YOU, AND YOU'RE TRYING TO MAKE FT TURN, THAT'S JUST GOING TO CREATE, I SEE IT CREATING MORE OF A HASSLE FOR PEOPLE ON OLD TROY PIKE, TRYING TO GET IN THAN FOR PEOPLE TRYING TO GET OUT. THAT'S, YOU SERIOUSLY?

>> YEAH. I'M JUST THINKING, YOU SHOW A LOT OF CARS THERE. I THINK THERE'S GOING TO BE ROOM FOR STACKING THAT THOSE CARS

WON'T BE THERE. >> YEAH. IT'S TIME FOR OUR ANNUAL VISIT TO TIDY UP RURAL KING. PREMIER HEALTH DID BUY THAT PARCEL. SO I THINK IT'S TIMELY TO ENGAGE THEM AS WELL.

SO, WE'VE GOT BETTER TOOLS AT OUR DISPOSAL NOW TO ADDRESS THE

ASTETTICS OF RURAL KING. >> I THINK LIKE EVERYBODY SAID, TO REITERATE. THE STACKING ISSUE TO MEON SITE, THAT IS NOT ANYWHERE NEAR A CONCERN OF MINE AS ENTERING AND EXITING OFF OF

OLD TURN PIKE. >> IS THERE ANY WAY TO CLOSE THAT NORTH ENTRANCE AND THEN GO RIGHT IN THERE? CAN WE CLOSE THAT OFF AND HAVE EVERYBODY START ENTERING FROM THE BACK TO ALLOW THEM TO COME BACK TO THE TWO SEMIS?

>> NO. THAT WOULD ONLY. YES. BECAUSE THAT WOULD ELIMINATE THE SECOND POINT OF EGRESS TO THE BANK. THERE'S A CROSS ACCESS EASEMENT TO THE BANK THROUGH THE PARKING LOT, SO WE CAN'T. UNLESS WE WERE TO SOMEHOW FINAGLE A NEW ENTRANCE THROUGH THE BACK FOR A FIFTH THIRD BUT THERE'S A PRETTY DECENT GRADE CHANGE. SO

YEAH. >> OKAY. JUST WONDERING. THANK

YOU, BILL. THANK YOU, MAYOR. >> JUST ONE QUESTION. A PORK CHOP. THAT'S A PIECE OF CONCRETE, RIGHT?

>> I'M GETTING HUNGRY. >> IT'S A TECHNICAL ENGINEERING

TERM. >> ANY OTHER QUESTIONS?

>> SO IN THE INTEREST OF THEIR TIME FRAME, WE WOULD PROBABLY

WAVE THE SECOND RATING ON THIS? >> THEY WOULD APPRECIATE THAT.

>> WHAT ARE THEIR HOURS, BY CHANCE? I'M ON THE WEBSITE AND

I CAN'T FIND IT ANYWHERE. >> EARLY TO LATE.

>> I WANT TO SAY 5:00 A.M. TO 11. SOMETHING LIKE THAT. THE OTHER REASON THIS IS A GOOD LOCATION IS IT'S NOT NEAR ANY RESIDENCE. IT'S A HIGH ENERGY KIND OF PLACE. WE'LL WORK ON THAT.

>> DID YOU NEED ANYTHING ELSE? >> NO, JUST THAT WE NEED TO ADDRESS THE WHITE CASTLE COMMENTS TO JASON IN ECONOMICS.

>> I'M A FAN OF THEM, TOO.

OKAY. ANY OBJECTIONS TO MOVING THIS ON TO MONDAY? NEXT UP IS

[ Canal Heights Development - Bond Authorization * General Bond Ordinance]

>> YEAH. SO THIS IS REALLY TWO COMPONENTS OF THIS ITEM.

THERE'S THE GENERAL BOND ORDINANCE AND THEN THERE'S THE SERIES BOND ORDINANCE. THIS AUTHORIZES THE ISSUE ANSWER OF

[01:30:03]

>> WHAT THE DEVELOPER DOESN'T MAKE THE MINIMUM SERVICE PAYMENTS? SINCE THE BONDS AREN'T SECURED BY THE

CITY, WHAT HAPPENS? >> CAN YOU REPEAT THE QUESTION,

PLEASE? >> IF THE DEVELOPER DOESN'T MAKE THE MINIMUM SERVICE PAYMENT, SINCE THE BOND ISN'T SECURED BY THE CITY, WHAT AFFECT WILL THAT HAVE? WHO'S GOING TO MAKE UP THAT MONEY?

>> IT IS SPELLED OUT IN THE MASTER TRUST AGREEMENT. IF THE MINIMUM SERVICE PAYMENT IS NOT MADE, THE BONDHOLDERS WILL GO AFTER THE DEVELOPER. OR THEY WILL BEGIN THE FORECLOSURE PROCESS ON THAT PROPERTY. BUT AGAIN, IT'S A LOT OF DOCUMENTS.

BUT THE MASTER TRUST AGREEMENT IS VERY SPECIFIC THAT IT IS NOT A DEFAULT ON THE CITY IF THE MINIMUM SERVICE PAYMENTS ARE NOT REMITTED IN A TIMELY MANNER. NOW, IF WE GET THE MONEY AND WE FAIL TO REMIT TO THE BONDHOLDER, THAT'S A DIFFERENT STORY.

LET'S SAY THERE'S A RECESSION AND THE HOUSING MARKET TANKS LIKE IN 2018. THAT IS NOT OUR PROBLEM. THAT IS THE

BONDHOLDER'S PROBLEM. >> SO THE BONDHOLDER ACTUALLY WOULD HOLD THE DEED TO THE PROPERTY?

>> THEY DON'T HOLD THE DEED TO THE PROPERTY. THEY HOLD THE RIGHTS TO BASICALLY THE INCOME STREAM OF THE MINIMUM SERVICE PAYMENTS, WHICH IS SECURED BY THE TIFF.

>> OKAY. BUT THE DEVELOPER WOULD HOLD THE DEED.

>> CORRECT. >> IF HE DEFAULTS.

>> NOT OUR PROBLEM. >> IT'S NOT OUR PROBLEM. AND THERE'S NO ADVERSE AFFECTS TO THE CITY?

>> IT DOES NOT COUNT AGAINST THE BOND RATING. THEY ARE NOT GUARANTEED BY THE CITY. THEY ARE GUARANTEED BY THE PLEDGE OF THE MINIMUM SERVICE PAYMENTS THROUGH THE TIFF.

>> BASICALLY THEN THE PROJECT DIES.

>> THAT'S THE RISK YOU TAKE AS A MUNICIPAL BOND INVESTOR.

SOMETIMES PROJECTS DON'T WORK OUT.

>> RIGHT. ABSOLUTELY. OKAY. GOOD. THANK YOU.

>> I APPRECIATE THE CLARIFICATION. I KNOW THAT WE HAVE A LOT OF PEOPLE IN THE CITY WHO PAY ATTENTION TO WHAT WE'RE DOING, HAVE QUESTIONS. BUT I'LL TAKE THAT A STEP FURTHER. EVEN IF THEY HAVE QUESTIONS, THEY DON'T ASK THE QUESTIONS. THEY MAKE STATEMENTS OF FACT WHEN THEY DON'T ACTUALLY KNOW WHAT THAT IS. SO I APPRECIATE THE CLARIFICATION HERE ON THE FACT THAT THIS ISN'T THE CITY ISSUING THIS DEBT. WE'RE NOT GOING AND BORROWING THE MONEY. WE'RE NOT BECOMING THE BONDHOLDER. THIS DOESN'T AFFECT THE DEBT CAPACITY. THIS DOESN'T AFFECT OUR BOND RATING. WE ARE JUST THE PASS THROUGH ENTITY ON THIS. SO, TO THE PEOPLE WHO HAVE STATED AS FACT THAT WE ARE GOING

[01:35:06]

BEFORE YOU JUST START MAKING CLAIMS THAT WE'RE GOING INTO DEBT ON BEHALF OF A DEVELOPER. IT'S JUST TO THE POINT WHERE IT'S ALMOST LAUGHABLE AND LUDICROUS. AND I COULDN'T LET THIS GO WITHOUT MAKING THAT STATEMENT BECAUSE IT'S JUST GETTING OLD. IT'S JUST GETTING OLD. OKAY. SO IS THAT ON THE GENERAL ORDINANCE OR DO WE NEED TO DISCUSS THE SERIES BOND

ORDINANCE? >> THE SERIES BOND ORDINANCE IS A COMPANION. THINK OF IT AS AN UMBRELLA. THE GENERAL BOND ORDINANCE IS THE UMBRELLA AGREEMENT. THE SERIES BOND ORDINANCE ARE FOR EACH INDIVIDUAL PHASE. THIS IS THE SERIES BOND ORDINANCE IS THE FIRST PHASE, WHICH IS $4.3 MILLION. IT'S THE NITTY GRITTY DOCUMENTS FOR THE PRIVATE PLACEMENT OF THESE BOND PROCEEDS. OR THE SALE THROUGH KEY BANKS, PRIVATE PLACEMENT SERVICE.

>> THANKS, AARON. >> BOTH THE ORDINANCES ARE

EMERGENCY LEGISLATION. >> WITH THIS ONE, THEY ARE.

>> THAT WILL REQUIRE WAVING OF THE SECOND READINGS OF THOSE ITEMS OR CAN THEY GET A SECOND READING?

>> THEY COULD GO TO A SECOND READING, BUT THEY NEED TO BE EFFECTIVE IMMEDIATELY. IT IS AN ORDINANCE. THE PURPOSE FOR THE EMERGENCY IS TO MAKE IT EFFECTIVE.

>> DO WE NEED TWO READINGS? >> WE COULD DO EITHER ONE

DEPENDING ON THE RECOMMENDATION. >> LET ME CHECK WITH ALLISON. I THINK WE'RE FINE WITH TWO READINGS.

>> ANY OTHER QUESTIONS? COMMENTS? OKAY. ANY OBJECTION?

[ Community Reinvestment Area (CRA) #5 - Amendment]

>> YEAH. SO THIS IS AN AMENDMENT TO EXPAND THE BOUNDARIES OF CRA NUMBER FIVE TO COVER THE ANNEX LAND OF CAREY'S TRAIL TWO. THIS IS PART OF THE SETTING UP FOR THE FINANCING OF THE POTENTIAL OF THE NEW COMMUNITY AUTHORITY. WHAT THIS WILL CHANGE IS THE CRA5 WILL GO FROM A PRE94CRA TO A POST 94 CRA. THAT HAS NO BEARING ON THE EXISTING PROJECTS. MOST OF THE LAND EFFECTS COMMERCIAL AND INDUSTRIAL PROJECTS AND ALMOST ALL OF THE AREA OF CRA5 IS EITHER RESIDENTIAL OR THE COMMERCIAL AREA HAS BEEN DEVELOPED.

>> OKAY. ANY QUESTIONS? ANY OBJECTIONS? OKAY. AND NEXT IS

[ Annexation Petition - Carriage Trails Parkway/State Route 201 Intersection - Traffic Signal]

>> THIS ONE HAS BEEN A LONG TIME COMING. THIS IS THE FINAL STEP IN ANNEXING THAT INTERSECTION OF CARRIAGE TRAILS PARKWAY AND 201.

PICKS UP THE LAND FROM THE CORPORATE BOUNDARY ON BRANDT HEADED NORTH TO EFFECTIVELY THAT INTERSECTION. WE WOULD ANNEX THE LAND TO THE EAST SIDE OF GRANT PIKE.

>> ANY QUESTIONS? ANY COMMENTS? NONE.

>> I DON'T KNOW IF STANDING APPLAUSE IS WARRANTED. WELL,

[01:40:01]

AS I TOLD AARON, INHERENTLY, THAT'S NOT THE MOST DANGEROUS INTERSECTION I'VE EVER SEEN. THE PROBLEM IS PEOPLE ARE DOING WELL ABOVE THE 50 MILES AN HOUR SPEED LIMIT COMING DOWN THERE AND THEN THEY HIT THE INTERSECTION. AARON AGREES, AND WE'RE GOING TO MAKE THAT HAPPEN. SO IT'LL GO TO 35 MILES AN HOUR ONCE WE HAVE THAT UNDER OUR JURISDICTION.

>> I KNOW HOW EXCITED AND HAPPY YOU ARE WITH AARON AND THE WORK GOING ON. WE HAVE AN AARON LANE IN HUBER HEIGHTS. WE CAN'T HAVE

TWO. >> SO, IS THIS PART OF CARRIAGE HILL FARM? IS THIS THE SYLER FARM?

>> IT GOES WAY BACK. >> I WAS GOING TO SAY THIS IS ALL LIKE WE COULDN'T DO THE SYLER FARM AND THERE WAS STIPULATIONS AND WE COULDN'T HAVE IT.

>> THIS REALLY IS THE ROADWAY OF 201 FROM THE SOUTH MUNICIPAL BOUNDARY UP TO THE CARRIAGE TRAIL INTERSECTION OR CARRIAGE PARKWAY INTERSECTION. SO IT GOES FROM LITERALLY THE EAST SIDE OF BRANDT PIKE, LIKE THE ROADWAY TO THE CURRENT FENCE LINE THAT'S AT CARRIAGE TRAILS. THAT'S REALLY IT. IT'S ONLY SEVEN ACRES. AND ALL OF THIS WENT DOWN, IS BECAUSE OF A OBSCURE CLAUSE IN A DEED THAT WHEN IT WAS TRANSFERRED ACCEPTED THIS ONE AREA OF THE ROADWAY. AND PART OF IT WAS NEVER DEDICATED TO O-DOT. THAT'S WHY THIS TOOK AN ETERNITY, IT FELT LIKE.

>> OKAY. >> IT'S NOT THE SYLER FARM.

IT'S REALLY JUST THE ROADWAY. >> OKAY. I CAN'T DO THIS AND WE CAN'T DO THAT AND THIS ISN'T ABLE TO HAPPEN. I'M GOING LIKE

WAIT A MINUTE. >> AND OVER TIME, AS WE SOLD PROPERTY, DECK DONATED TO US. WHEN WE SOLD PROPERTY, WE KEPT SOME IN ORDER TO MAKE A BOUNDARY SO WE COULD EXECUTE THIS ANNEXATION. THE PLATTE IS BEING REVIEWED BY MIAMI COUNTY AND ASSUMING THIS PETITION PASSES, WE'LL FILE THAT PETITION WITH

THE COUNTY COMMISSION. >> YEAH, I UNDERSTOOD THE WHOLE WEST SIDE OF BRANDT. I WAS JUST LIKE WHAT IS GOING ON WITH THE WHOLE EAST SIDE. WE WERE TOLD THAT COULD NEVER HAPPEN.

>> IT DOESN'T GO FAR. IT MAY GO A FEW FEET OFF THE SHOULDER OF THE ROAD. IF YOU DRIVE UP THERE, IT'S WHERE.

>> THEY HAVE THE MASKED ARM CONCRETE SET.

>> IT'S ALREADY SET. WHERE METRO PARKS STOPS MOWING, THAT'S EFFECTIVELY WHERE THE ANNEXATION IS.

>> YES. >> THANK YOU, MAYOR. THANK YOU AARON AND STAFF WHO WORKED ON THIS. WE REALLY HAVE BEEN STRUGGLING TO GET THIS DONE. I'M GLAD WE'VE GOTTEN HEADWAY IN '25. WHAT'S THE ESTIMATED TIME IT'LL BE DONE?

>> WE WILL FILE THIS MONTH, AND IT'LL BE 30 DAYS FROM THE DATE THAT WE FILE. AND THEN THE CONTRACTOR WILL START VISIBLE WORK IN JULY OF THE ACTUAL ROADWAY WIDENING AND INTERSECTION IMPROVEMENTS. WE'VE ALREADY AWARDED THOSE CONTRACTS.

THIS IS THE LAST STEP. >> WHEN WILL THE MASKED ARMS BE

IN? >> MAYBE BY THE END OF THE YEAR.

THE ENTIRE PROJECT WILL BE DONE. >> I HAVE IT IN WRITING. THANK

YOU, AARON AND THANK YOU MAYOR. >> I'M SURE YOU'RE GLAD TO

HAVE THIS OFF YOUR PLATE, TOO. >> YEAH. THIS WAS A TOTAL TEAM EFFORT WITH CHRIS AND HIS STAFF AS WELL AS JUST THE PERSEVERANCE FROM THE FOLKS HERE. IT TOOK A WHILE, BUT WE'RE HERE.

>> THANK YOU. >> PEOPLE ARE REALLY EXCITED ABOUT LITTLE STAKES WITH THE LITTLE ORANGE ARMS ON THEM.

SEEING THE LITTLE STAKES IS GREAT.

>> CAN WE BUY EXTRA CONES TO PUT AND YOU HAPPEN THEY CAN KNOCK

THEM DOWN AS THEY DRIVE BY? >> OKAY. I'M ASSUMING THERE'S

NO OBJECTIONS ON MOVING THIS ON? >> OH, ABSOLUTELY NOT.

[ Bike Path Connector - Great Miami Bike Path]

>> WE'LL SEE THAT MONDAY. NEXT UP. I ASKED TONY TO PUT THIS ON

[01:45:02]

I KNOW AARON HAS DONE WORK ON THIS AND LOOKING AT WHAT THIS

MIGHT LOOK LIKE. >> YEAH. WE'VE HAD INITIAL CONVERSATIONS WITH THE CITY OF DAYTON STAFF AND ALSO WITH WARRIOR SOCCER. WHERE WE THINK THE TENTATIVE, LOOSE TENTATIVE ALIGNMENT IS THAT WE WOULD JOIN UP WITH THE CHAMBERSBURG IMPROVEMENTS. WE WOULD COME WEST TO ABOUT OUR COURT BOUNDARY.

PROBABLY HE TREE LINE DOWN ALONG THIS FIELD, COME ACROSS.

WE HAVE TO GO ACROSS THIS DITCH EITHER AT CHAMBERSBURG WHERE WE WOULD NEED TO ENLARGE THE BRIDGE. DAYTON WOULD BECAUSE IT'S THEIR BRIDGE. A BETTER OPTION WOULD BE TO CREATE A BOX CULVERT FOR WARRIOR SOCCER TO GET ATV'S AND EMERGENCY VEHICLES OVER. THIS OPENS UP THE FIELDS FOR USE. THEN WE WOULD COME DOWN THROUGH PROBABLY ALONG THIS GRAVEL OR THIS DRIVE AND THEN GO DOWN FISHBURG. THE REASON THAT WE WOULD GO DOWN FISHBURG IS THERE'S NO DITCHES ON THE NORTH SIDE. SO IT WOULD BE CHEAPER AND EASIER TO PAY THE SEPARATED BIKE LANE. WE DON'T HAVE TO WORRY ABOUT NEW CULVERTS AND CROSS AND CONNECT WITH THE GREAT MIAMI RIVER BIKE TRAIL. THE CHALLENGE IS THAT LIKE IVORY SOAP. 99% IS IN THE CITY OF DAYTON. IT'LL HAVE TO BE A JOINT APPLICATION FOR US AND THE CITY OF DAYTON. OUR LAND IS A VERY SMALL PIECE OF THIS. THE OTHER CHALLENGE IS THERE IS NO DAYTON RESIDENT THAT LIVES UP HERE. SO THEIR MOTIVATION IS TO HELP CONNECT AND BUILD THE REGIONAL BIKEWAY, BUT THERE'S NOT A LOT OF GAIN FOR THEIR RESIDENTS. SO WE'RE THINKING PROBABLY A C-MAC APPLICATION IN OCTOBER THROUGH MIAMI VALLEY REGIONAL PLANNING. THERE'S AN UNLIMITED NUMBER OF C-MAC APPLICATIONS THAT YOU COULD APPLY. SO DAYTON DOESN'T HAVE TO MAKE CHOICES. THIS IS OUR CURRENT THINKING ON THE BEST, MOST EFFICIENT AND ECONOMICAL PATH TO CONNECT OUR RESIDENTS TO

THE BIKE TRAIL. >> CAN I ASK YOU A QUESTION? SEVERAL YEARS AGO, THERE WAS A GRANT OPPORTUNITY OUT THERE THAT WOULD HAVE PROVIDED. IF WE JOINTLY WENT IN WITH DAYTON TO DO THIS, THAT EACH ONE OF US COULD HAVE APPLIED FOR $500,000.

SO I THINK THAT THERE'S OUTSIDE GRANTS. C-MAC WILL TAKE AT LEAST FIVE YEARS IN ORDER TO GET THAT FUNDING.

>> YEP. >> AND I HOPED IN MY LIFETIME TO SEE THIS HAPPEN, YOU KNOW. SO I'M JUST WONDERING, AND I SAW SOME GRANT OPPORTUNITIES TODAY IN THE E-MAIL. I'M JUST THINKING THAT THERE'S SO MUCH EMPHASIS ON SIDEWALKS ON BIKEWAYS THAT THERE OUGHT TO BE MONEY AVAILABLE THAT MAYBE WE COULD EVEN GET AT THE STATE LEVEL VERSUS HAVING TO GO THROUGH C-MAC. SO THAT'S ONE THOUGHT. THE OTHER THING IS WHY WOULD WE NOT TAKE THE BIKE PATH DOWN TO RIP RAP AND HANG A RIGHT AND GO OVER TO THAT PARKING LOT THAT IS USED TO ACCESS THE BIKE

PATH? >> OH, WE COULD. MY CURSOR DIDN'T GO DOWN THAT FAR. THIS IS A GENERAL LOCATION OF WHERE

WE THINK IT WOULD GO. >> BECAUSE THAT'S THE WAY THAT WE GENERALLY GO WHEN WE LOAD UP OUR BIKES.

>> RIGHT. SO WE WOULD PROBABLY PUT THE PATH ON THE NORTH SIDE OF FISHBURG. THERE'S DITCHES ON THE SOUTH SIDE THAT WOULD REQUIRE US. I BELIEVE THERE'S DITCHES ON THE SOUTH SIDE TO REQUIRE US TO PIPE AND FIX THAT. THE UPSIDE IS THAT LAND ON THE SOUTH IS OWNED BY THE CITY OF DAYTON. THEY COULD GIVE US AN EASEMENT FOR IT. THAT WOULD BE PART OF OUR EVALUATION. WHAT'S THE MOST COST EFFECTIVE WAY TO DO IT?

>> THAT WOULD CUT THROUGH THE BALL FIELDS, TOO. THAT WOULD CUT

THROUGH THE BASEBALL FIELDS. >> NOT ON THIS SITE. IT BASICALLY GOES ALONG RIP RAP ROAD HOUSE AND THE ICE CREAM

[01:50:03]

PROPOSING. >> OKAY.

>> THIS IS THE CHEAPER WAY TO GET TO THAT PARKING LOT ON THE SOUTHWEST SIDE OF RIP RAP AND FISHBURG. THIS IS STILL PROBABLY HALF A MILLION TO $750,000 PROJECT.

>> YEAH. FOR SURE. HAVE WE TALKED TO DAYTON ABOUT ANNEXING THAT WHOLE AREA? SINCE THEY REALLY DON'T HAVE ANY.

>> FROM STAFF TO STAFF I MENTIONED IT, AND THEY GAVE ME THE SAME REACTION I WOULD HAVE GIVEN THEM IF I WERE IN THEIR SHOES. AND THAT'S NO. THAT CONVERSATION NEEDS TO TAKE PLACE AT YOUR LEVEL FROM COUNCIL TO COMMISSIONER. THAT'S NOT REALLY GOING TO BE MUCH, I'M NOT GOING TO GET A LOT OF TRACTION AT THE ADMINISTRATION TO ADMINISTRATION LEVEL.

>> WHEN I TALKED TO THE CITY COMMISSIONERS ABOUT IT YEARS AGO, THEY SAID THAT THE REQUEST HAD TO BE INSTITUTED THROUGH OUR

ATTORNEYS. >> WELL, WE CAN CERTAINLY FIRE OFF A LETTER. AND SEE WHERE IT GOES.

>> YEAH. YOU KNOW, THEY'RE INTERESTED IN HELPING US WITH THE PROJECT, WHY NOT JUST ANNEX THE LAND AND PUT THE WHOLE COST

OF THE PROJECT ON US? >> HONESTLY, THE WHOLE COST OF THE PROJECT STILL PROBABLY WOULD BE ON US BECAUSE THIS DOESN'T REALLY BENEFIT THEM AT ALL. SO WE COULD CERTAINLY INITIATE A REQUEST FOR A BOUNDARY ADJUSTMENT. I JUST WOULD NOT EXPECT A POSITIVE RESPONSE. BUT HOPEFULLY I'M WRONG.

>> OKAY. >> ANY OTHER QUESTIONS?

>> REGARDLESS, WE'RE GOING TO MOVE FORWARD WITH REACHING OUT TO WARRIOR SOCCER. WE WOULD NEED A 20 YEAR EASEMENT NO MATTER WHAT PATH. WHICH FUNDING PATH THAT WE TAKE. WE'RE GOING TO

START THE ENGINEERING ON THIS. >> OKAY. THANK YOU.

>> I THINK IT MIGHT BE A WHILE COMING JUST BECAUSE AGAIN, AS PART OF THE CHAMBER'S REQUEST IN IMPROVEMENTS AS WELL. IT'S NOT SOMETHING WE'LL BE STARTING IN THE NEXT SIX MONTHS BUT THIS IS A MOVEMENT FORWARD VERSUS WHAT WE'VE BEEN DOING.

>> THIS IS PROBABLY THE BEST PATH TO GET US THERE. WE STILL HAVE TO FIGURE OUT HOW TO GET THE LANDS NORTH OF 70 CONNECTED OVER TO THE BIKE PATH. THAT'S GOING TO BE A CHALLENGE. MORE OF

A CHALLENGE. >> I THINK THAT'S THE BIG BRIDGE WE'RE GOING TO BUILD OVER I-70. RIGHT?

>> THE LAND NORTH OF 70. >> THERE'S NO GOOD WAY TO CONNECT THE BIKE PATH TO THE BIKE PATH NORTH OF 70 UNLESS YOU BASICALLY TRAVEL DOWN 40 ACROSS. THEY ARE BUILDING SWITCH BACKS ALONG THE TOP OF THE DAMS. MAYBE THAT'S AN OPPORTUNITY IN THE FUTURE. THAT WILL BE ANOTHER AREA WE NEED TO START PLANNING

FOR. >> ISN'T THAT SOMETHING THAT

WOULD FALL ON VANDALIA? >> A LOT OF THE BOUNDARY FOLLOWS 40 OVER THERE. WE CAN GET OVER THERE EASILY ON OUR OWN

PROPERTY. >> WE ROAD THE BIKES OUT TO

TAILORSVILLE DAM. >> YEAH, WE BOUND THAT ON 40.

>> CHRIS, DID YOU HAVE SOMETHING?

>> YOU MENTIONED A 20 YEAR EASEMENT WITH WARRIOR SOCCER.

WHY ONLY 20 YEARS IF IT'S A BIKE PATH?

>> THAT WOULD BE THE MINIMUM THAT C-MAC WOULD REQUIRE FOR THE

FUNDING. >> I WOULD LIKE WE WOULD DISCUSS A PERMANENT EASEMENT FOR THE BIKE PATH.

>> WE CERTAINLY COULD. NOT EVERYBODY WANTS TO GRANT AN

EASEMENT. >> OKAY. THANK YOU.

>> ANY OTHER QUESTIONS? OKAY. APPRECIATE THE WORK ON THIS. THANK YOU. NEXT UP IS ITEM

[ City Hall Renovations]

>> LAST BUT NOT LEAST. THANK YOU, COUNCIL. IN YOUR PACKET,

FIRST OF ALL. >> APPRECIATE YOU HANGING AROUND

HERE. >> IT'S ACTUALLY TIM. TIM IS WITH US. HE'LL EXPLAIN THE PROJECT. I WANTED TO GO IN BEFORE TIM GOES THROUGH THE SLIDES HERE TO DISCUSS THE PROCESS. OBVIOUSLY WITH THE MOVE TO THE NEW GOVERNOR'S CENTER, THERE WAS DISCUSSION ABOUT MOVING WATER AND TAX AND REDOING THE OFFICES HERE WHERE FINANCE WILL STAY. WE ENGAGED APP ARCHITECT. PART OF THIS PROCESS WAS TO MEET WITH STAFF, WALK THROUGH THEIR CURRENT OFFICES SO BOTH THE TAX AND WATER.

INCLUDING OUR FINANCE STAFF. WE DISCUSSED WITH THEM WANTS AND

[01:55:02]

YOU DID APPROVE THE NOTE ISSUE. YOU SAW THAT AS PART OF THE NOTE ISSUE FOR THE RENOVATION OF THIS SPACE.

>> GOOD EVENING, EVERYONE. I'LL WALK YOU THROUGH SOME SLIDES AND JUST TAKE YOU THROUGH THE PROCESS WE'VE BEEN THROUGH AND WHAT WE'VE DEVELOPED IN TERMS OF WHAT THE PLAN IS. THERE'S A LOT OF MOVING PARTS, SO WE'LL JUST TAKE IT A LITTLE BIT AT A TIME HERE. THE FIRST SLIDE IS AN OVERVIEW, A SITE PLAN OF THE EXISTING CITY HALL. AND THE GRAY IS, OF COURSE, THIS BUILDING. SO THE PURPLE PARKING IS JUST IDENTIFYING THE EXISTING PARKING SPACES AVAILABLE FOR USE. AS ALEX MENTIONED, WE'RE LOOKING AT WATER DEPARTMENT, TAX AND FINANCE WILL BE THE THREE DEPARTMENTS THAT STAY HERE. JUST TO GIVE YOU A LITTLE BIT OF A REFERENCE, RIGHT NOW THIS SPACE WILL BECOME THE WATER DEPARTMENT. A LOT OF IT. WE'LL GET THERE. I'LL WALK YOU THROUGH THAT. SO THAT GIVES YOU THE OVERVIEW. THE ORANGE AREA OF THE PARKING IS IN THAT UPPER LOT. THAT IS A LOT OF EMPLOYEES PARK THERE NOW. SHARED WITH THE POLICE DEPARTMENT. WHAT WE'RE DESIGNATING IS THE ORANGE PORTION, EVEN THOUGH IT'S NOT GOING TO BE PHYSICALLY SEPARATED AT ALL. IT'LL JUST BE THE SPACES ALLOCATED FOR EMPLOYEE PARKING. SO AS WE STARTED LOOKING AT THIS BUILDING AND HOW TO BEST ORGIT AS ESSENTIALLY THREE DIVISIONS OR DEPARTMENTS TOGETHER, WE FOUND THAT WHAT MAKES REALLY GOOD SENSE IS WAY FINDING IS GOING TO BE IMPORTANT FOR PEOPLE TO COME WHEN THEY'RE COMING TO PAY BILLS AND DROP THINGS OFF. NIGHT DEPOSIT DROPOFF. IT WORKS REALLY WELL. I'M TURNING BEHIND ME BECAUSE IT'S HAPPENING BEHIND US. YOU HAVE THE ABILITY TO MAKE % THE LOOP AROUND THE ENTRANCE RIGHT THERE THAT ALREADY EXISTS.

WE'RE GOING TO PUT DROP BOXES THERE WHERE YOU CAN EITHER DROP TAX PAYMENTS AND THINGS AND BILL PAYMENTS THERE OR GO INTO THE BUILDING PHYSICALLY. COME THROUGH THE FRONT DOOR AND CREATE A NEW VESTIBULE THAT WILL BE SECURE, AND THEY'LL BE ABLE TO DROP THOSE PAYMENTS OFF. FOLKS COMING FOR THE FIRST TIME, IT'S IMPORTANT FOR WAY FINDING THEY CAN MAKE THEIR WAY AROUND AND KNOW WHERE TO GO. THE FRONT OF THE BUILDING WILL REMAIN THE REPAIN ENTRANCE FOR WATER DEPARTMENT AND FOR TAX. WHAT WE'RE GOING TO CREATE THEN ON THE BACKSIDE, THE OTHER ENTRY THAT'S HERE THAT FACES THAT LOT IN ORANGE, WHICH IS THE OTHER ENTRANCE WILL REALLY BECOME A SECURE EMPLOYEE ENTRANCE ONLY.

SO WE'RE REALLY GOING TO, AND I'LL SHOW YOU IN THE FLOOR PLAN HOW THAT'LL WORK. ALEX, YOU CAN GO THROUGH THIS. WE'LL MOVE TO THE COLORED FLOOR PLAN. THIS WILL BE THE FIRST FLOOR. A NEW LAYOUT. AS YOU COME INTO THE EXISTING FRONT ENTRANCE, WE'RE GOING TO PUSH THAT OUT A BIT AND CREATE A VESTIBULE, A SECURE VESTIBULE. YOU'LL GO TO THE RIGHT, WHICH WILL BE COMING INTO THIS SPACE AND WILL BECOME REALLY ESSENTIALLY THE BILL PAYING AREA AND PEOPLE CUEING UP REALLY STANDING IN THE BACK OF THE AREA. THEY'LL BE CUES WHERE I'M STANDING NOW. PEOPLE COMING IN AND DEALING WITH WATER DEPARTMENT TYPE ISSUES. BEHIND THAT WILL BE THE INNER WORKING OFFICES OF THE WATER DEPARTMENT.

AND SO THAT'S ESSENTIALLY YEAH, WE'VE GOT FOLKS COMING IN AND OUT AND PEOPLE DOING FIELD WORK. THEY CAN COME IN AND OUT OF THE ENTRANCE AND COME INTO THAT SPACE. THE ELEVATOR WILL STAY WHERE IT IS. WATER IS ON YOUR RIGHT AS YOU COME INTO THE MAIN ENTRANCE. ALL THE PURPLE AREA WILL BECOME THE FINANCE OR EXCUSE ME, THE TAX DEPARTMENT. AND THAT WILL BE SET UP THEN FOR FOLKS TO COME IN. WE TALKED A LOT ABWITH EDS, AS ALEX MENTIONED, THE NEEDS OF EACH DEPARTMENT, HOW THE FLOW NEEDS TO WORK. APRIL 15TH IS THAT BIG PUSH. RIGHT AROUND TAX TIME YOU'RE GOING TO HAVE PEOPLE COMING IN. MANAGING THE AMOUNT OF FLOW THAT'S COMING IN WITH PEOPLE D GETTING PEOPLE QUICKLY IN. WE TOURED ALL THE FACILITIES OF THE EXISTING LOCATIONS WHERE EACH DEPARTMENT IS LOCATED AND REALLY TRIED TO OPTIMIZE THE FUNCITY OF EACH OF THE SPACES. WE'RE REALLY STARTING WITH MORE OR LESS A BLANK SLATE ONTHE INTERIOR AND WORKING WITH THE CONFINES OF WHAT THIS BUILDING

[02:00:05]

THERE ARE TWO STAIRS. THE TWO DARK AREAS ARE THE TWO STAIRWAYS EXISTING IN THIS BUILDING THAT GO TO THE SECOND FLOOR. WE MENTIONED THE ELEVATOR WILL STAY. SO THAT IS, IT'LL BE IN THE YELLOW AREA IS AN EMPLOYEE, THE BREAK AREA. WHEN PEOPLE COME DOWN, YOU'LL HAVE A CENTRAL SPOT THERE FOR EATING LUNCH.

THAT KIND OF THING. WE TRIED TO THINK ABOUT WHERE ARE SOME SHARED SPACES THAT ALL DEPARTMENTS CAN USE. THERE'S A LARGERCONFERENCE ROOM ON THE SECOND FLOOR THAT WILL BE ABLE TO USED BY ALL DEPARTMENTS IN A SHARED SPACE. WE HAD JUST THE RIGHT AMOUNT OF SQUARE FOOTAGE TO FIT EVERYTHING IN HERE. WHAT WE FOUND IS THAT IT REALLY GAVE US NO EXTRA SQUARE FOOTAGE FOR FUTURE GROWTH OR EVEN FOR STORAGE NEEDS. SO WE DETERMINED THAT IT MADE SENSE FOR TWO REASONS. TO CREATE AN ADDITION.

WHERE HE HAS, ALEX HAS THE POINTER. WE'RE GOING TO CREATE SOME STORAGE AND FILING AREAS. ALL THE DEPARTMENTS ARE DOING EVERYTHING THEY NEED TO DO TO GO TO ELECTRONIC RECORDS. ALL THAT IS IN PLAY BEING WORKED ON. IT'S JUST AT THIS POINT THERE'S A CERTAIN OF PAPER FILES AND REQUIREMENTS THAT NEED TO BE KEPT FOR THE DIFFERENT DEPARTMENTS. WE'RE CREATING SOME SQUARE FOOTAGE FOR THAT. THAT ADDITION WILL BE BEHIND US HERE. THE OTHER BIG THING THAT WAS A MAJOR COMPLAINT FOR THIS BUILDING WAS THE HVAC. SO THE REASON BEING IS THAT WHEN THIS WAS DESIGNED WAY BACK IN THE 90S, THERE WERE INDIVIDUAL MORE RESIDENTIAL STYLE. LOTS OF SMALLER UNITS SCATTERED AROUND THE BUILDING. AND IT SOUNDS AS IF THAT'S REALLY BEEN A STRUGGLE THROUGH THE LIFE OF THIS BUILDING. JUST NOT REAL GOOD ZONING. EITHER TOO HOT, TOO COLD. WE'RE REALLY STARTING OVER WITH THE MECHANICAL SYSTEM IN THIS BUILDING AND CREATING A MECHANICAL ROOM, WHICH IS THE LARGE WHITE AREA WHERE HE HAS THE CURSOR RIGHT NOW. WE'LL HAVE ESSENTIALLY A CENTRAL TYPE MECHANICAL SYSTEM THAT WILL BE MUCH MORE MODERN AND APPROPRIATE SYSTEM FOR OUR COMMERCIAL BUILDING LIKE THIS WITH OFFICES.

THE CODE REQUIREMENTS REQUIRE MORE FRESH AIR THAT WAS REQUIRED BACK IN THE EARLY 90S. YOU HAVE TO BE TO CONDITION THAT FRESH AIR AND MANAGE THAT FOR THE DIFFERENT TYPES OF SPACES.

THAT WILL BE A GREAT IMPROVEMENT FOR THIS BUILDING OVERALL AND REALLY GIVE IT A NEW LEASE ON LIFE FOR THE NEXT 50 PLUS YEARS.

THAT'S THE FIRST FLOOR. >> ONE MAJOR THING THAT TIM DESIGNED HERE THAT WAS A CONCERN OF OUR STAFF AND THE TAX DIVISION IS CURRENTLY WHEN THEY'RE MEETING WITH RESIDENTS AND SOMETIMES THEY'RE UPSET ABOUT PAYING TAXES, THEY ACTUALLY HAVE TO WALK THROUGH OFFICE SPACE NOW. AND MEET WITH THEM IN AN OPEN AREA. WHAT TIM HAS DESIGNED HERE IS THAT OUR RESIDENTS THAT COME IN, THERE'S A WAITING AREA HERE. THESE FOUR ROOMS ARE SET UP WHERE RESIDENTS WILL COME IN, AND THEY'LL BE A DIVIDER WHICH WILL BE PHYSICAL SPACE WITH A SOLID DESK BUILT

IN. >> YEAH.

>> AND THE STAFF WILL BE ABLE TO ACCESS THOSE ROOMS FROM THEIR SPACE. SO, IF A RESIDENT IS UPSET, THEY WILL BE ESSENTIALLY CONFINED TO THIS AREA AND OUR STAFF WILL BE ABLE TO EXIT AND CLOSE THE DOOR BEHIND THEM. WE WERE DOWN THERE WHEN THEY HAD A COUPLE RESIDENTS WALKING, JUST WALKING THROUGH THE OFFICE AND GUIDED BY OUR CITY STAFF BUT OBVIOUSLY IT WAS A MAJOR CONCERN FROM THEIR CURRENT LOCATION AND TIM WAS ABLE TO INCORPORATE THEIR NEEDS AND I THINK A SAFETY NEED TO KEEP OUR EMPLOYEES SAFE.

>> SO THE SECOND FLOOR WE'RE ESSENTIALLY, IN A SENSE WE'RE GUTTING THE BUILDING. IT'S A LITTLE BIT OF A CRASH TERM, GUT.

WE REALLY ARE REMOVING PRETTY MUCH A LOT OF THE PARTITIONS AND A LOT OF THE SPACE, CEILINGS AND THINGS WILL COME OUT. WE HAVE TO. THE ELECTRICAL SYSTEMS, THE MAJOR SYSTEMS WE DON'T HAVE TO TOUCH BECAUSE THEY'RE IN GOOD SHAPE. IN A SENSE, THAT SECOND FLOOR WILL BE PRETTY MUCH CLEANED OUT AND RETHOUGHT.

BECAUSE JUST TRYING TO GIVE EVERYBODY IN THAT DEPARTMENT INDIVIDUAL SPACE BECAUSE THERE'S A LOT OF SHARED SPACE UP THERE. THEY'RE ALL KIND OF WORKING. A LOT OF FOLKS ARE IN

[02:05:01]

THAT SPACE WILL BE SHARED. CAN BE SHARED THEN BY ALL THREE DEPARTMENTS, DIVISIONS DURING THE COURSE OF A DAY. WE'RE REALLY TRYING TO BE AS EFFICIENT AS WE CAN WITH THE USE OF THE SPACE TO GET MULTIPLE USES OUT. AGAIN, WE WERE RIGHT AT THE LIMIT OF THE SQUARE FOOTAGE REQUIREMENTS THAT THIS BUILDING CAN PROVIDE. SO WE'RE LOOKING FOR THE BEST WAY TO LAY THINGS OUT. AS FAR AS THE WAY THE CONSTRUCTION IS GOING TO GO, IT'S INTERESTING. WE'RE KIND OF LUCKY IN A SENSE THAT BECAUSE WE'RE NOT TOUCHING THE ELECTRICAL SERVICE AND THE WAY THE MECHANICAL SYSTEMS ARE OPERATING, WE'RE GOING TO BE ABLE TO KEEP THE SECOND FLOOR OCCUPIED AS WE RENOVATE THE FIRST FLOOR. WE'RE GOING TO ESSENTIALLY GO WITH THE STAIRWELLS. FINANCE CAN USE THE STAIRS TO GET UPSTAIRS. THE WHOLE FIRST FLOOR IS RENOVATED FIRST. WHEN THAT IS DONE AND THE ADDITIONS ARE PUT ON, THEY'LL MOVE DOWNSTAIRS INTO THE SPACE OVER HERE ON THE LEFT SIDE FOR A SHORT PERIOD WHILE WE RENOVATE THE SECOND FLOOR. THEY'LL BE ABLE TO MOVE BACK UP AND THE OTHER TWO DEPARTMENTS CAN MOVE IN. TRYING TO MINIMIZE THE NUMBER OF PHASES. IT'S REALLY A TWO PHASE PROJECT. IT'S A MAJOR AMOUNT OF WORK, BUT TO BE ABLE TO KEEP THE BUILDING OCCUPIED IS A GOOD THING. YOU DON'T HAVE TO FIND SPACE FOR A NUMBER TO MOVE TO A TEMPORARY LOCATION AND BACK AGAIN.

>> I HATE TO INTERRUPT YOU. FROM THE PERSPECTIVE OF SOME OF US WHO HAVE BEEN AROUND FOR A WHILE, WHAT DID WE DO WITH THE

BIG SAFE UPSTAIRS? >> IT'S STILL THERE. IT'S STILL BEING USE AND HAD IT'S GOING TO STAY. IT'S MARKED ON

HERE. SAFE ROOM. >> YEP. WE'RE NOT MOVING IT.

>> WELL, AND THE TRUTH IS AARON ISN'T THE ONLY ONE THAT HAS JOKES.

AS SOON AS THE REST OF THE STAFF MOVES OUT, THE FINANCE STAFF WILL BE ABLE TO BE IN OFFICES, THE CURRENT OFFICES UPSTAIRS.

THERE'S ONLY A FEW THAT NEED TO BE MOVED FOR THE CONSTRUCTION PHASE. BUT WE WILL ESSENTIALLY TAKE THE FINANCE STAFF OUT OF WHAT I CALL THE BULLPEN AND THEY'LL BE USING THE CURRENT OFFICES ON THE SECOND FLOOR SPACE WHILE WE RENOVATE THE

FIRST FLOOR SPACE. >> REAL QUICK. KATE, DID YOU

HAVE A QUESTION? >> CAN YOU TELL ME WHERE THE RESTROOMS UPSTAIRS AND WILL THEY KEEP THE RESTROOMS DOWN STAIR

THIS IS. >> THE RESTROOMS, THEY'LL BE GOING TO ALL SORT OF UNI SEX RESTROOMS. WE HAVE A PUBLIC RESTROOM WITH A COUPLE STALLS IN EACH ONE CURRENTLY. THIS WAS REALLY DESIGNED, THIS BUILDING WAS DESIGNED TO BE ABLE TO SUPPORT COUNCIL CHAMBERS AND LARGER GROUPS OF PEOPLE. NOW THAT WE DON'T HAVE THAT NEED FOR THIS BUILDING, WE CAN GO TO INDIVIDUAL RESTROOMS. SO WE HAVE TWO ON THE SECOND FLOOR AND THEN THERE ARE ESSENTIALLY TWO DOWNSTAIRS AS WELL. SO THE NUMBER OF FIXTURE THAT IS WE HAVE TOTAL ARE SIMILAR TO WHAT'S IN THE BUILDING, WE JUST HAVE THEM SEPARATED OR DIVIDED UP INTO INDIVIDUAL UNI SEX RESTROOMS SO THEY CAN BE USED

FLEXIBLE THAT WAY, MEN OR WOMEN. >> THANK YOU.

>> SO WE'RE GOING TO HAVE AN ASSISTANT CITY MANAGER LOCATED

HERE? >> YEAH. THAT'S WHAT I KEEP TELLING MY FAMILY. THE MAYOR AND CITY COUNCIL STAYS I HAVE TO HAVE TWO OFFICES. THAT'S GOING TO BE A SHARED SPACE. IF I NEED TO BE DOWN HERE FOR MEETINGS OVERSEEING FINANCE AND TAX DIVISION OR IF AARON COMES UP TO MEET WITH WATER. WE'LL BE ABLE TO HOPEFULLY OUR NEW PHONE SYSTEM AND OUR COMPUTERS WILL JUST BE ABLE TO CALL IN. SO IT WOULD BE LIKE IF THAT WAS OUR DESK. IT'S GOING TO BE SHARED. IT MADE A REQUEST AS WE DO SOME OF THESE REVISIONS AND UPDATES TO SOME OF OUR BUILDINGS THAT THEY HAVE A SPACE WHERE THEY CAN COME AND SPEND THE DAY AND WORK ON ISSUES. HAVE A PLACE TO WHERE THEY CAN GO INTO AN OFFICE. THAT IS CO SHARED SPACE UP HERE EITHER FOR AARON COMING DOWN

DOING WORK. MYSELF OR IT. >> OKAY.

[02:10:07]

>> THERE ARE SOME RENDERINGS. THIS IS THE VIEW OF THE IF YOU WANT TO CALL IT THE PARKING LOT. THE LARGER EMPLOYEE PARKING SIDE. THAT SHOWS THE EMPLOYEE ENTRANCE. ON THE LEFT, IT WOULD BE THE ADDITION. SO WE'RE GOING TO INTEGRATE INTO THE SAME BRICK. IF WE CAN MATCH, AS POSSIBLE. WE'LL HAVE FLAT ROOF ON IT. IT WILL INTEGRATE NICELY INTO THE ARCHITECTURE OF THE EXISTING BUILDING. AND THEN THIS WILL BE ESSENTIALLY, THAT WILL BE THE ENTRANCE AS WE KNOW AT THE FRONT OF THE BUILDING WILL REMAIN. THAT SHOWS THE DROPOFF BOXES THAT WILL BE ON THAT

INSIDE LOOP. >> DO WE HAVE A HANDICAP ACCESS?

>> ABSOLUTELY. YES. THOSE HANDICAP SPACES THAT ARE CURRENTLY JUST TO YOUR LEFT THERE. THERE'S A BROWN CAR.

>> NO, ON THE DOOR. >> ARE YOU ASKING WHETHER IT'LL

HAVE AN OPERATOR. >> LIKE A BUTTON THAT HANDICAP

CAN USE TO GET IN? >> YES. WE CAN CERTAINLY HAVE THAT AS AN OPTION, YES. JUST A LITTLE BIT OF CODE. THAT'S NOT A REQUIREMENT OF THE ADA, BUT IT'S GOING TO BE REQUESTED. IT CAN CERTAINLY BE AN OWNER REQUESTED ITEM. ABSOLUTELY.

>> YEAH. IF WE'RE GOING TO RENOVATE, WE NEED TO MAKE THOSE ACCOMMODATIONS.

>> OKAY.

>> THAT'S THE OVERVIEW. >> SO THE TIMING OF THIS PROJECT IS IN CONJUNCTION WITH TWO THINGS. ONE, THE OPENING OF THE GOVERNOR'S CENTER. WHAT WE'RE ASKING FOR IS WE ENGAGE APP ARCHITECT TO DO THE DETAIL CONSTRUCTION DRAWING AND PREPARE THE BID INFORMATION WHICH WILL BE BROUGHT BACK TO COUNCIL FOR APPROVAL. THE TIMING OF THE PROJECT WE'RE TARGETING A NOVEMBER 1ST START DATE JUST IN CASE THERE'S ANY DELAYS AT THE GOVERNANCE CENTER. WE'RE NOT SEEING ANY. WE GAVE THE ONE MONTH BUFFER SO STAFFS CAN MOVE. THE SECOND TIMING WE'RE LOOKING AT IS THE EXPIRATION OF THE LEASES IN THE CURRENT SPACE. SO OBVIOUSLY IN ONE OF THE SPACES IT'LL BE A MONTH TO MONTH LEASE. AND THEN I THINK I BELIEVE IT'S BEGINNING AT THE END OF '26. AARON AND I MET WITH THE CURRENT OWNER. THEY'RE THE SHOPPING CENTER THAT TAX AND WATER ARE AT. THEY'RE FULLY AWARE OF THE PROJECT AND UNDERSTAND MOVING. THERE IS ANOTHER SPACE THAT WE REALLY DIDN'T TALK ABOUT AT THE SHOPPING CENTER. IT'S WHAT EVERYBODY CALLS COLD STORAGE OR STORAGE SPACE. AND SO WE'LL BE MOVING OUT OF THAT SPACE AS WELL. THE ONLY THING THAT WILL BE KEPT IN THE SPACE HERE WILL BE THE TAX RECORDS FOR CURRENT AND PREVIOUS YEAR AS WELL AS WATERS. ALL THE DEPARTMENTS AND DIVISIONS, AS WE'VE BEEN TALKING ABOUT, WE ARE DIGITIZING. SO YOU'LL SEE OVER NEXT COUPLE BUDGET CYCLES IN REGARDS TO THE NEXT PHASE. PHASE ONE ONE OBVIOUSLY WAS THIS BUILDING IN PREPARATION IN MOVING TO THE GOVERNANCE CENTER IN DIGITIZING THE DOCUMENTS.

PHASE TWO WAS THE COLD STORAGE AREA. I GOT TO HAND IT TO STAFF.

TONY'S STAFF AND ALL THE DEPARTMENTS AND DIVISIONS INVOLVED WITH IT. WE GOT A LOT OF RECORDS, MADE IT A LOT SMALLER. AND WE'RE GOING TO PRESERVE THE RECORDS. THOSE RECORDS WILL BE DIGITIZE AND HAD KEPT IN TWO DIFFERENT DATA CENTERS. BETTER PROTECTION THAN AT THE FACILITY IF THE SPRINKLER SYSTEM GOES OFF, IT'LL RUIN ALL OUR DOCUMENTS.

>> WHAT IS THE STATUS OR WHO OWNS THAT BUILDING, THAT VACANT BUILDING ACROSS FROM MCDONALD'S THAT USED TO BE THE OLD POST

OFFICE. >> LIBRARY.

>> WHATEVER IT WAS. OH, HE OWNS THAT, TOO? OKAY.

[02:15:03]

>> OKAY. ANY OTHER QUESTIONS? >> SO WE'RE STILL ON TARGET TO BE COMPLETED ON THE NEW CITY HALL IN AUGUST?

>> SEPTEMBER. >> SEPTEMBER. OKAY.

>> THANKS MAYOR. >> A WHILE BACK I DISCUSSED SOMETHING THAT I'VE SEEN IN DIFFERENT MUNICIPALITIES AND THAT'S THE INCREASING USE OF SELF-SERVING KIOSK FOR WATER PAYMENTS AND TAX PAYMENTS BUT ALSO FOR PERMITTING. I'M LOOKING AT THE NEW VESTIBULE ON YOUR PAGE SIX. IS THERE, IS THAT WALL TO THE LEFT AS YOU ENTER. YOU CAN'T ZOOM UP THERE BUT THE WALL TO THE LEFT, IS THAT A SOLID WALL WHERE SUCH A KIOSK

COULD BE LOCATED? >> YEAH. YES. I BELIEVE SO. THAT

WOULD WORK PRETTY WELL THERE. >> I THINK WE REALLY NEED TO KEEP THAT KIND OF AT THE FOREFRONT OF OUR THOUGHTS HERE.

THAT NOT ONLY HERE BUT ALSO AT OUR NEW GOVERNANCE CENTER. WE NEED TO THINK ABOUT HAVING SELF-SERVING KIOSKS AT BOTH LOCATIONS. THEY'RE VERY EFFICIENT AND THEY TAKE CARE OF A TON OF THINGS. I NOTICED WE GOT REALLY NICE, I LOVE THE WAY YOU HAVE THE TAX AND WATER DROPOFFS AT THE FRONT OF THE BUILDING. THAT'S WAY COOL. HAVING THE ABILITY TO AT SOME POINT INCORPORATE KIOSKS, SELF-SERVING KIOSKS AT BOTH LOCATIONS WILL BE A BENEFIT TO OUR CITIZENS. MAKE SURE THE VESTIBULE IS SET UP SO THAT A KIOSK WOULDN'T BE OUT OF PLACE

THERE TO THE LEFT. >> IT WOULD BE NICE IF WE COULD ISSUE GARAGE SALE PERMITS FROM THAT KIOSK.

>> YEAH, ANYTHING THAT'S QUICK AND SIMPLE.

>> THAT IS SOMETHING WE'RE EVALUATING RIGHT NOW. WE CAN HELP RESIDENTS DO ONLINE. THEY CURRENTLY USE THE LAPTOP. JUST SITTING OUT HERE. WE HAVE LOOKED AT SOME DIFFERENT OPTIONS. WE ARE LOOKING AT SOME OF THOSE TECHNOLOGIES TO COME ONLINE WHEN WE MIGRATE TO THE NEW FINANCIAL SOFTWARE. AS A PART OF THAT, STEP ONE HAS ALREADY STARTED. WE'RE GOING TO BE WORKING WITH PARKS AND REC TO BRING THEM ONLINE TO THE NEW BILLING SOFTWARE WE'RE GOING TO BE USING. THEN WE'RE GOING TO PHASE ALL THE OTHER DEPARTMENTS AND DIVISIONS. AS A PART OF THE SSI FINANCIAL SOFTWARE THAT WE'RE TRANSITIONING TO, THAT ALSO INCLUDES THE UTILITY PIECE THAT THEY'LL BE USING ONCE THEY MOVE INTO THIS SPACE. WE'LL HAVE IT UP LIVE BEFORE THE MOVE.

SO WE'RE GOING TO BE TRANSITIONING TO ALL THAT. ONCE WE GET EVERYBODY ON THE SAME TECHNOLOGY IN EACH OF THE DEPARTMENTS AND DIVISIONS, IT'S SOMETHING WE CAN DEFINITELY EXPLORE. I'VE SEEN SOME NEAT AI INTERACTIVE KIOSKS.

>> YEAH. AND THE DEMOS I'VE PLAYED WITH. EVERYTHING WE DO HERE AT THE COUNTER, DOG LICENSES, GARAGE SALE PERMITS, REGULAR ROUTINE PERMITS AND UTILITY PAYMENTS AND THINGS LIKE THAT CAN ALL BE DONE AT A KIOSK. THAT SAVES MANPOWER OUT THERE WITH SOMEONE AT THE COUNTER HANDING A PERSON AN APPLICATION FOR A GARAGE SALE PERMIT.

OTHER THAN THAT, I LOVE IT. IT'S BEAUTIFUL.

>> NICE JOB. >> THANK YOU. WE APPRECIATE THE OPPORTUNITY TO CONTINUE TO SERVE THE CITY.

>> ANY OTHER QUESTIONS? >> NONE ON THIS. IF WE'RE DONE WITH THIS, I HAVE A COUPLE QUESTIONS.

>> MAYOR, CAN WE JUST HAVE A LITTLE DISCUSSION. WE DIDN'T TALK ABOUT THE BENEFIT OF VACATING OUR LEASE PREMISES AND MOVING INTO THIS AS FAR AS THE FINANCIAL END OF IT. YOU MENTIONED THE PEOPLE OUT THERE WHO MAKE ASSUMPTIONS. THAT'S

ONE WE NEED TO REENFORCE. >> SO CURRENTLY IF WE TAKE 2025'S NUMBERS, WE'RE AROUND WITH ALL THREE LEASES, WE'RE ABOUT $95,000 A YEAR. THERE ARE IN ONE OF THE LEASES PRETTY SIGNIFICANT INCREASES. THE OTHER LEASE IS FLAT. SO WHERE WE WOULD

[02:20:07]

>> AWESOME. >> THERE IS A RESOLUTION HERE MONDAY RELATED TO THE CITY HALL RESERVATIONS THAT HAS TO DO WITH APPROVING THE AGREEMENT WITH APP.

>> AND THEY'LL PREPARE ALL THE CONSTRUCTION DRAWINGS AND PREPARE ALL THE PAPERWORK AND BE PART OF MANAGING THE PROJECT.

MUCH LIKE THEY DID WITH THE FIRE STATION.

>> ANY OBJECTIONS TO MOVING THAT ON TO MONDAY? OKAY. SO NANCY,

WHAT DID YOU HAVE? >> OKAY. MY TWO COMMENTS. I FORGOT TO ASK WHEN WE WERE TALKING ABOUT THE TIFF. JUDGING BY THE STUFF THAT'S IN HERE, HAVE WE DECIDED THAT WE'RE GOING TO START DOING OUR OWN ASPHALT? THERE'S ASPHALT TRUCKS AND OTHER EQUIPMENT AND STUFF THAT LED ME TO BELIEVE WE'RE PLANNING ON DOING SOME OF THE ASPHALT WORK IN THE FUTURE?

>> YES. THE SPECIALIZED. LET ME REPHRASE THAT. THE NONMAJOR ROADWAY ASPHALT REPAIRS. SO WHAT WE'RE PROPOSING TO PURCHASE IS A SMALLER SCALE PAVING MACHINE THAT WOULD DO PATHS AS WELL AS ALLOW US TO DO BETTER REPAIRS BETWEEN MAJOR STREET REPAVING PROJECTS. SO IT WOULD NOT BE A FULL SIZED ASPHALT SPREADER OR ASPHALT MACHINE THAT SOMEBODY WOULD OWN. IT'S A MUCH SMALLER MACHINE THAT WOULD ALLOW US TO MAINTAIN OUR PATHWAYS AND OUR PARKS BETTER. ALSO BETTER FOR US TO BE ABLE TO DO PATCHING REPAIRS WHEN WE HAVE CUTS IN STREETS THAT ARE REQUIRED BECAUSE OF UTILITIES. MAINLY THE WATER DEPARTMENT. WE WOULD JUST BE BETTER PREPARED TO MAKE BETTER REPAIRS AND KEEP THE

PARKS UP TO SPEED. >> WOULD THIS INCREASE THE

MANPOWER REQUIREMENT? >> AT THE MOMENT, NO. WE CAN DO IT WITH THE EXISTING MANPOWER. I KNOW THERE IS A, MIKE HAS A PLAN TO SLOWLY GROW THE WORK FORCE AS WE TAKE ON MORE AND MORE

RESPONSIBILITIES. >> SO THEY'LL BE TRAINING

INVOLVED INITIALLY? >> YES. YEAH. IT'S NOT A REALLY EXPENSIVE PIECE OF EQUIPMENT, BUT WE DO THINK IT'LL PAY DIVIDENDS IN THE LONG RUN. ESPECIALLY OUR ABILITY TO MAINTAIN OUR ASSETS IN PARKS A LITTLE BIT BETTER.

>> THANK YOU. THAT PUTS US ALL ON THE SAME PAGE. THE OTHER ONE IS FOR JOHN. WHEN ARE WE GOING TO ROLL IN THIS BEAUTIFUL NEW

FIRE TRUCK THAT WE BOUGHT? >> THE TILLER HAS BEEN IN

SURFACE FOR 12 MONTHS. >> I KNOW. AND WE HAVEN'T

ROLLED IT IN YET. >> I MEAN, WE CAN HAVEA CEREMONY IF YOU'D LIKE. I DON'T WANT TO CALL IT SMALL DEPARTMENT BUT WE'RE A PRETTY BIG DEPARTMENT AND ROLLING IN EVERY TRUCK WE EVER GET IS A LITTLE SMALL. WE PUT IT IN SERVICE. WE'RE A PRETTY BIG CITY.

>> I KNOW. THAT WAS A BIG EXPENSE.

>> THEY'RE ALL BIG. YOU SAW HOW MUCH AN AMBULANCE COST.

>> EVERY YEAR. WE'VE DIT IN THE PAST.

>> I'VE NEVER. >> I WAS INVOLVED IN ROLLOUT.

>> IN STATION 25 WHEN WE BUILT IT WE DID. WHEN WE BUILT STATION

25 WE DID. >> WE ROLLED ONE INTO 22.

>> FRED SAID PUSH? OH, NO. >> WELL, THERE'S NOT MUCH

PUSHING. >> IT IS A LITTLE ANTICLIMACTIC AT THIS POINT. WE'VE HAD IT IN SERVICE.

>> IT'S LIKE WHY WOULD YOU JUMP OUT OF A PERFECTLY GOOD

[02:25:01]

AIRPLANE? >> OKAY. THAT'S OKAY.

>> NO, THAT'S GOOD. >> I JUST ASKING.

>> IT'S ALL GOOD. >> OKAY. WE DO HAVE EXECUTIVE SESSIONS THIS EVENING, SO TONY IF YOU WOULD.

>> THERE'S A NEED TO GO INTO EXECUTIVE SESSION TO CONSIDER CONFIDENTIAL INFORMATION RELATED TO THE MARKETING PLANS, SPECIFIC BUSINESS STRATEGIES, PRODUCTION TECHNIQUES OR TRADE SECRETS OF APPLICANTS FOR ECONOMIC DEVELOPMENT ASSISTANCE AND THE EXECUTIVE SESSION IS NECESSARY TO PROTECT THE INTEREST OF THE APPLICANTS. OR THE POSSIBLE INVESTMENT OR EXPENDITURE OF PUBLIC FUNDS TO BE MADE IN RELATION WITH THE ECONOMIC

PROJECTS. >> OKAY. I'LL MAKE THAT MOTION.

IS THERE A SECOND? >> SECOND.

>> WE HAVE A MOTION AND A SECOND. ANY DISCUSSION? TONY.

>> .

>> MOTION CARRIES.

* This transcript was compiled from uncorrected Closed Captioning.