[1. Call Meeting To Order/Roll Call] [00:00:07] >> GOOD EVENING, EVERYONE, AND WELCOME TO THE HUBER HEIGHTS CITY COUNCIL WORK SESSION, MARCH 18TH , 2025, APOLOGIZE FOR THE LATE START. IT'S 6:05. THIS MEETING IS OFFICIALLY CALLED TO ORDER. IF YOU WOULD CALL THE ROLL, PLEASE. >> MR. DAVIDSON. . >> PRESENT. . >> MR. BAKER? . >> MR. WEBB? . >> PRESENT. >> MR. LOONEY? . [2. Approval Of Minutes] >> HERE. >> MS. BYRGE. >> PRESENT. . >> HE WOULD NOT BE ABLE TO ATTEND THIS EVENING. NEXT UP IS ITEM NUMBER TWO, APPROVAL OF MINUTES. WE HAVE ITEM 2A FROM MARCH 4TH , 2025. THOSE MINUTES WILL STAND AS APPROVED. . >> IT WASN'T THEY WERE NOT LEGIBLE. THEY WERE JUST TOO LARGE TO SEND BY EMAIL BECAUSE OF THE SIZE OF THE FILE, MARCH 4TH , AND SO I DID SEND A LINK THAT ALLOWED YOU TO ACCESS THEM THROUGH THE WEBSITE. ] >> I'LL CHECK THE LINK, BUT THEY WERE COMPLETED AND SUBMITTED. ANY OTHER QUESTIONS, [ City Manager Report] CONCERNS? OKAY. THOSE MINUTES APPROVED. NEXT UP ITEM NUMBER 3, 3A. . >> MAYOR AND COUNCIL, GOOD EVENING. WE HAVE HAD SOME IT ISSUES. I APOLOGIZE. WE'VE BEEN SWITCHING OUT COMPUTERS AND DO HAVE THE MAIN SCREEN UP FOR THE REPORT. I APOLOGIZE FOR THE REST. JUST A FEW THINGS, FIRST ONE, THE MAYOR AND COUNCIL MEMBERS ATTENDED THE YMCA OF GREATER DAYTON'S ANNUAL AWARDS DINNER LAST WEEK AND I THOUGHT IT WAS NOTEWORTHY. I REALLY THOUGHT IT WAS INTERESTING. WE WERE AWARDED THE E.L. CONNELLY AWARD AND IT'S ONLY THE SECOND TIME EVER SINCE ITS INCEPTION THAT IT HAS GONE TO AN ORGANIZATION AND NOT AN INDIVIDUAL. VERY NICE DINNER, VERY NICE AWARD, REALLY HIGHLIGHTS OUR PARTNERSHIP WITH THE Y AT THE HEIGHTS WITH THE SENIOR CENTER, AQUATIC CENTER AND OPENING OF THE Y AT THE HEIGHTS, THOUGHT THAT WAS WORTH NOTING. NEXT, AS I'VE DONE IN THE PAST NOW THAT ALEX HAS BEEN HERE AND JASON IS ON BOARD, ECONOMIC DEVELOPMENT ACTIVITY WE'VE DONE. I THINK YOU REMEMBER LAST TIME I TALKED ABOUT THIS WE WORKED WITH VEOLI AND HAD SOME BUSINESSES UNDERREPORTING AND NOT REPORTING, BACK FLOW PREVENTERS. WEAPON USE THAT AS AN OPPORTUNITY TO MEET WITH THE BUSINESSES, FIND THE GLITCH. MOST OF THE TIME IT'S THEY DON'T REALLY KNOW THE WHOLE PROCESS IN SUBMITTING THE PAPERWORK THEY NEED TO. THEY'VE DONE WHAT THEY NEED TO. JASON WENT OUT AND HAD EIGHT BUSINESSES VISITED. HE WORKED ON UPLOADING THE BACK LOAD CERTIFICATIONS AND SO WE'RE USING THAT AS A STEPPING STONE TO START GETTING INTO SOME OF OUR CURRENT BUSINESSES AND KIND OF DO SOME BUSINESS RETENTION FOR THEM. HE ALSO ATTENDED THE HUBER HEIGHTS CHAMBER OF COMMERCE ANNUAL MEETING. HUBER HEIGHTS WAS AWARDED AN AWARD FOR 35 YEARS OF MEMBERSHIP WE'LL BRING YOU AT THE NEXT COUNCIL MEETING. MASON IS GOING TO BE HERE. AND THEN WE DID HAVE LAST WEEK ALEX AND JASON BOTH, ONE OF JASON'S FIRST EVENTS, THE I-75 DEVELOPMENT ASSOCIATION MADE AN ECONOMIC DEVELOPMENT PRESENTATION AND I ACTUALLY HEARD -- I WENT TO A MEETING TODAY AT THE COUNTY AND HAD SOMEBODY THERE AND SAID WHAT A WELL RUN PRESENTATION IT WAS AND THAT WAS FROM ANOTHER CITY MANAGER FROM ANOTHER CITY. KUDOS TO THEM. WE ALSO HAVE A PARTNERSHIP WITH THE DAYTON BUSINESS JOURNAL AND THEY'LL FOCUS ON HUBER HEIGHTS AND THEIR JUNE 2025 ISSUE. WE'LL HIGHLIGHT SOME OF OUR UPCOMING ECONOMIC DEVELOPMENT PROJECTS LIKE THE ENTERTAINMENT DISTRICT, 10TH ANNIVERSARY OF THE ROSE. I'LL PRESENT THAT TO YOU WHEN WE GET IT. THEY ALSO HAD -- JUST A SECOND. SO THEY ALSO MET WITH SOME BUSINESSES THAT WANT TO RELOCATE TO HUBER HEIGHTS. WE'VE GOT A COUPLE IN THE WORKS. I DON'T WANT TO SPEAK FOR JASON, BUT HE'S BEEN ON THE GROUND RUNNING SINCE HE GOT HERE. IT'S BEEN A BREATH OF FRESH AIR TO SEE HIM COMING IN AND OUT DOING WHAT HE'S DOING. HE ESTABLISHED CONNECTION WITH THE DAYTON PORT PORT FOR PACE FINANCING AND [00:05:01] WE'RE TRYING TO PREVENT WATER SHUTOFFS, MAINTAINING OPERATIONS, STRENGTHENING BUSINESS RELATIONSHIPS, PROMOTING THE PEOPLE HERE AND TRYING TO GET REGULATORY COMPLIANCE. ONE THING ON HIS SLIDES THAT DON'T SHOW UP AND I WAS AT THE COUNTY TODAY FOR A MEETING, WE FOUND OUT RECENTLY THE EDGE GRANT FUNDING THAT USUALLY GOES SPRING AND FALL HAS BEEN RESCINDED FOR THE SPRING. IS THAT THE BEST WAY TO SAY IT, GUYS? YEAH. THEY DID NOT RESCIND THE FALL GRANT CYCLE, BUT THE SPRING GRANT CYCLE, ALEX, YOU WANT TO SPEAK TO THAT? . >> YEAH, I DO. THE COUNTY MADE THE DECISION BASED ON SOME OF THE THINGS GOING ON AT THE FEDERAL LEVEL AS WELL FOR POTENTIAL FUNDING CUTS AND SOME THINGS AT THE STATE LEVEL THAT'S BEING TALKED ABOUT ON FUNDING CUTS IN THE NEXT BUDGET CYCLE IS THAT THEY WANT TO PUT A KIND OF PAUSE ON THE SPRING APPLICATIONS. SO WE HAVE ONE APPLICATION PENDING. WE NOTIFIED AS SOON AS WE HEARD, WE NOTIFIED THAT APPLICANT. WE'RE MEETING -- SORRY. WE HAVE ALREADY REACHED OUT TO THE COUNTY TO DISCUSS IF THERE'S ANY OTHER OPTIONS OR GRANTS WE'RE NOT AWARE OF THE COUNTY COULD PROVIDE FOR THIS BUSINESS. SO WE'RE AHEAD OF THE GAME. WE'RE ALSO GOING TO MEET AT THE STATE LEVEL WITH DDC TO SEE IF THERE'S ANYTHING THAT THEY CAN HELP WITH IN THE SHORT TERM. WE'LL SEE WHAT HAPPENS IN THE FALL. WE'RE HOPING, YOU KNOW, WE'RE NOT SEEING FUNDCUTS ON CERTAIN PROGRAMS AT THE FEDERAL AND STATE LEVEL AND THIS PROGRAM CAN CONTINUE TO OPERATE AT A LOCAL LEVEL AND THAT WE COULD GET AN APPLICATION FOR THE FALL CYCLE. . >> ALL RIGHT. NEXT, A COUPLE THINGS OF NOTE THAT I FOUND REALLY JUST NEAR AND DEAR TO ME BECAUSE OF MY BACKGROUND, THIS WEEK THE FIRE DIVISION IS HONORING TUESDAY, WEDNESDAY, AND THURSDAY ALL SHIFTS. THEY'VE HAD SOME RECENT INCIDENTS THAT WERE REALLY ABOVE AND BEYOND AND SOME NOTEWORTHY INCIDENTS. THE THREE I'LL TALK ABOUT REALLY, THE CREWS YOU SEE HERE WHICH INCLUDE DISPATCHERS AND POLICE OFFICERS BECAUSE AGAIN WE'VE GOT SUCH GREAT FIRST RESPONDERS. DISPATCH TALKS THE CREWS THROUGH WHAT THEY NEED TO DO BEFORE THEY GET THERE. THEY TALK THE PATIENTS THROUGH WHAT TO EXPECT. OUR POLICE OFFICERS ARE A LOT OF TIMES THE FIRST ONES THERE. THEY'RE DEALING WITH THE PATIENT GETTING INFORMATION FOR US AND THE FIRE CREWS SHOW UP AND MAINTAIN EVERYTHING. TWO WERE HEART ATTACKS TAKEN TO LOCAL FACILITIES AND WERE SUCCESSFUL. THEY HAD A STEMMY, WENT IN AND OPENED UP THE ARTERIES. THE OTHER WAS A CARDIAC ARREST SAVE. IF YOU REMEMBER LAST YEAR, I SPOKE THE LAST BULLET POINT THAT WE HAVE ACHIEVED GOLD STATUS FROM THE AMERICAN HEART , ASSOCIATION BECAUS OUR CARDIAC CARE. WE HAVE THE THREE OFFICERS AND THE FIRE CREWS, CHIEFS AND A COUPLE LIEUTENANTS AND OUR FIREFIGHTER PARAMEDICS THAT MAKE THINGS WORK, FIREFIGHTERS COOK, GEPHARDT, LODGE, PUTNAM, SHEER, SLATER AND STEIN. SAY THAT FAST. >> SOUNDS LIKE A REALLY BIG LAW FIRM. >> IT DOES. THEY'RE ALL PARTNERS. JUST SOME OTHER HIGHLIGHTS THAT WE HAVE COMING UP I WANT PEOPLE TO BE AWARE OF, CITIZENS PARK AND REC BOARD HAVE A TREE GIVE AWAY. IF YOU WANT TO SIGN UP, YOU CAN USE THE QR CODE FOR THAT AS WELL. PUBLIC WORKS WANTED ME TO MAKE SURE EVERYBODY KNOWS WE ARE GETTING TO SPRING SEASON. WE ARE GOING TO OPEN UP THE YARDWAY SITE APRIL 3RD . REMEMBER, PLEASE, IT IS A NEW LOCATION OFF 7225 BRIDGEWATER ROAD OPEN THURSDAYS FROM 7:30 TO 11:30 AND THE FIRST AND THIRD SATURDAYS FROM 11:30 TO 1:00. A LOT OF PEOPLE ARE LOOKING FOR FINISHING UP OUR PROJECT. I JUST WANTED TO INCLUDE THIS, NANCY. BRANDT PIKE AND THE CLOUD PARK SIDEWALK IS GOING TO FINISH TOMORROW. A LOT OF EXCITING THINGS HERE, A LOT OF THINGS ARE HAPPENING. SO I JUST WANTED TO HIGHLIGHT THAT AS WELL. . >> GETTING GOOD FEEDBACK ON IT. >> IT'S LONG OVERDUE AND ADDS ACCESSIBILITY TO THE PARK. ANOTHER HIGHLIGHT REALLY BECAUSE IT IS A TIME SENSITIVE EVENT, WE HAVE SPOTS AVAILABLE STILL FOR THE MILITARY HONORS BANNERS. THOSE APPLICATIONS HAVE TO BE SUBMITTED THROUGH THE WEBSITE BY MARCH 31ST , SHAMELESS PLUG, FOUR WEEKS TILL TAX DAY. PLEASE EITHER FILE ONLINE, YES, JIM, WE WANT THEM TO FILE ONLINE OR SET UP A FREE APPOINTMENT THAT YOU CAN HAVE IN THE OFFICE WITH THE LADIES. THAT'S ALL I HAVE. [00:10:03] >> THANKS, JOHN. ANYONE HAVE QUESTION WITHS? >> JUST A COUPLE QUESTIONS. CONGRATULATIONS ON THE GOLD STATUS FROM THE AMERICAN HEART ASSOCIATION. WHAT DOES THAT ENTAIL? I WANT THE FOLKS TO KNOW WHAT OUR POLICE OR FIRE FOLKS ARE DOING. >> ONE, I'LL HIGHLIGHT BOTH OF THEM IN TWO SEPARATE THINGS. ONE, POLICE HAS BEEN GOING THROUGH REACCREDITATION. I MET WITH SOME OF THOSE ASSESSORS LAST WEEK, HAD INTERVIEWS. THEY MET WITH EVERYBODY FROM HR TO ME WHICH HIGHLIGHTS HOW IMPORTANT OUR POLICE OFFICERS ARE IN THE WORK THEY DO AND THE FACT THEY GET HIGH MARKS ON EVERYTHING THEY DO. I THINK OUR SURVEY HIGHLIGHTED THAT. FROM THE FIRE SIDE WHAT THE GOLD STATUS FOR AMERICAN HEART DOES IS IT LOOKS AT OUR CARDIAC ARREST NUMBERS, WHO HAS THEM AND HOW MANY SAVES WE HAVE AND OUR HEART ATTACK NUMBERS AND THOSE PATIENTS THAT ARE HAVING WHAT WE CONSIDER IN THE FIRE SERVICE ST SEGMENT, A TRUE HEART ATTACK HAPPENING, HOW DO THOSE PATIENTS FARE? HOW QUICKLY DO WE GET THEM TO THE FACILITIES. THE AWARD IS ALL ENCOMPASSING. IT LOOKS FROM THE TIME THE PERSON CALLS 911, SO THE DISPATCHER HAS A COMPONENT. IF THEY PROCESS THE CALL IN LESS THAN 60 SECONDS AND GET IT OUT, THAT'S A POINT FOR US. IF THE CREWS CAN THEN GET THE CALL AND GET OUT THE DOOR IN 60 SECONDS, THAT'S A POINT FOR US. IF CREWS CAN GET ON SCENE IN LESS THAN FIVE MINUTES, THAT'S A POINT. IT'S A 100 POINT SCALE, BUT THERE'S SO MANY DIFFERENT COMPONENTS TO US GETTING THE CALL WHICH SEEMS MUNDANE TO A LOT OF PEOPLE. HOW'S DISPATCH PLAY INTO IT? ONE, THEY PROCESS THE CALLS QUICKLY, GET CREWS EN ROUTE AND TALK TO THE PATIENT. THAT'S WHY WE LIKE TO HIGHLIGHT THE DISPATCHERS AND THE POLICE OFFICERS. IT'S NOT JUST THE FIRE CREWS SHOWING UP. IT'S EVERYBODY INVOLVED IN THE PROCESS. >> ONE OTHER QUESTION IN REGARD TO THE HONORS BANNER, I KNOW SOME OF THOSE LOOK A LITTLE FADED AROUND TOWN. DO WE HAVE A PROGRAM WHERE WE'RE REPLACING THOSE? >> MIKE, YES? >> YES. BASICALLY THERE'S A TWO-YEAR RENEWAL FOR THE PROGRAM. IF DURING THAT TWO YEARS THE PERSON OR INDIVIDUAL THAT'S SPONSORING THAT PARTICULAR BANNER, IT'S TWO YEARS AND IT RENEWS AFTER THAT. THEY HAVE THE OPPORTUNITY TO COLLECT OR RENEW TO MAKE THEM KEEP FROM FADING. SOME OF THEM WITH DIFFERENT WEATHER ASPECTS DO BECAME FADED AND THINGS LIKE THAT. THERE'S A TWO-YEAR RENEWAL LIMITATION UPON THE PROGRAM. >> IS IT THE SAME COST FOR RENEWAL AS FOR THE ORIGINAL? >> YES. >> OKAY, THANK YOU. >> THAT'S A GOOD QUESTION. I WANT PEOPLE TO UNDERSTAND WE'RE NOT MAKING A DIME OFF THESE BANNERS. IT'S BASICALLY THE COST OF THE BANNER AND TO HANG THEM. SOMEONE HAD A QUESTION ON FACEBOOK I SAW TODAY. IF WE COULD CUT THE COST, WE WOULD. IT'S JUST BASICALLY THE COST OF THE BANNER AND COST TO HANG IT IS WHAT WE'RE CHARGING THEM FOR. >> THAT'S CORRECT. >> DO WE KNOW WHAT THAT COST IS ROUGHLY? 165? I'M SHOOTING IN THE DARK. >> I COULDN'T GIVE YOU EXACT COSTS MYSELF EITHER. THE RESIDENT OR PROGRAM SPONSOR IS RECEIVING A GOOD SERVICE. >> I DID THE APPLICATION FOR MY DAD AND I WANT TO SAY IT WAS 165. SCOTT? >> DO THE FAMILIES GET THE BANNERS ONCE IT'S DONE? >> YES. THEY DO. THEY HAVE THE OPPORTUNITY TO PICK THEM UP FOR A PERIOD OF TIME. AFTER THAT THEY'RE AVAILABLE TO PICK UP AT CITY HALL IF THEY DECIDE NOT TO RENEW. >> THANK YOU. THEY'D APPRECIATE THAT, TOO. THAT'S ALL I HAD. >> SOME PICK THEM UP AND SOME DO NOT. >> ANITA. . >> THANK YOU, MAYOR. DOES THE FAMILY STILL HAVE TO LIVE IN HUBER OR WHAT IF THE VETERAN PASSED AND THE CHILDREN WERE OUT OF THE AREA? CAN WE SPEAK TO THAT? >> I CAN'T SPEAK TO THE PARTICULAR GUIDELINES QUALIFICATIONS, BUT THE VETERANS COMMISSION DECIDED UPON THOSE GUIDELINES. THAT COULD BE DISCUSSED AMONG THEM. >> I HAVE IT HERE. IT SAYS ACTIVE DUTY MILITARY PERSONNEL OF THE U.S. ARMED FORCES AND CURRENT RESIDENT OF HUBER HEIGHTS OR THE HUBER HEIGHTS IS THEIR INDIVIDUAL HOMETOWN OR AN IMMEDIATE FAMILY MEMBER OF A HUBER HEIGHTS RESIDENT BEING A PARENT, SPOUSE, CHILD, SIBLING, GRANDCHILD, CHILD-IN-LAW. THE ONE THING THAT IS NOT ON HERE ON THE FRONT PAGE AND IT PROBABLY COMES UP AFTER YOU FILL UP THE APPLICATION IS -- OH, HERE IT IS, THE COST PER BANNER IS $165. [00:15:03] >> THANK YOU. ANITA? >> MIKE, DO YOU GUYS HANG THOSE OR DO WE HAVE A COMPANY HANG THEM? >> PUBLIC WORKS DOES THEM. . >> CITY OF DAYTON YOU HAVE TO CONTRACT A COMPANY AND IT'S VERY, VERY PRICEY. >> WE DO THEM ALL IN-HOUSE. THE COMPLICATION, THERE'S CERTAIN UTILITY POLES. THAT'S THE AVAILABILITY OF IT AND THE TWO-YEAR RENEWAL PROCESS BECAUSE THEY BECOME WORN OUT AND THAT UTILITY POLE BECOMES -- IT'S A PROCESS. ALSO IT'S A GROWING PROCESS AS WELL. [ Cleaning Consumables/Uniform Rentals - Solicit Bids - Public Works Division] >> ANY OTHER QUESTIONS? OKAY. WE WILL MOVE ON TO ITEM 3B, WHICH IS THE CLEANING CONSUMABLE UNIFORM RENTALS, SOLICITING THOSE BIDS FOR THE PUBLIC WORKS DIVISION. >> THIS IS FOR THE PURCHASE OF CLEANING CONSUMABLES AND UNIFORM SERVICES FOR THE NEXT THREE-YEAR PERIOD OF TIME. THE UNIFORM SERVICES COMPANY USUALLY WANT A MULTIPLE-YEAR CONTRACT. THAT'S TO EXPLORE THAT AND SOME OTHER OPTIONS. BASICALLY IT'S JUST DOING DUE DILIGENCE OF PURCHASING CONSUMABLES AND CLEANING CONSUMABLES AND THE UNIFORM SERVICES WITH YOUR PERMISSION. >> ANY QUESTIONS? ANY OBJECTIONS? MOVING ON TO NEXT [ Cottonwood Park Playground Equipment - Award Contract] ITEM 3C, THE COTTONWOOD PARK PLAYGROUND EQUIPMENT AND AWARDING THAT CONTRACT. >> UP ON THE SCREEN NOW IS SHOULD PLAY. YOU ALSO HAVE PICTURES IN YOUR PACKET, I BELIEVE, OF A PROPOSED PLAYGROUND FOR COTTONWOOD PARK. I'M PROPOSING TO MOVE FORWARD TO CONTRACT TO PROVIDE THE PLAYGROUND BEFORE YOU, FOR A COUPLE OF REASONS, WE'RE ABLE TO CONTRACT THEM ON THE SOURCE AND THUS RECEIVE COMPETITIVE PRICING. SECOND, WE DON'T HAVE ANY MIDSTATES RECREATION PRODUCTS IN OUR PARK LINEUP. SO THIS BRINGS A LITTLE VARIETY AND DIFFERENT OFFERING TO OUR SYSTEM. MAYBE REFRESH THE PAGE. THERE YOU GO. THIS WILL USE A TURF SURFACING AND WE'LL BE ABLE TO BUILD THOSE ARTIFICIAL MOUNDS UNDERNEATH IT WHICH IS SOMETHING WE DEFINITELY DON'T HAVE IN OUR SYSTEM. THIS IS COTTONWOOD PARK. SO WE HAVE FOUR DIFFERENT CATEGORIZATIONS OF PARKS IN OUR SYSTEM AND THIS WOULD BE OUR SECOND LARGEST TYPE OF PARK, THE COMMUNITY PARK. IT SEES SIMILAR USE TO SCHULLGATE. IT'S A LARGE GROUP DUE TO THE PRESCHOOL AND THERE'S BEEN A NUMBER OF MOM GROUPS HAVE THEIR COORDINATED MEET-UPS OUT THERE. THIS PLAYGROUND FEATURES ITEMS WE JUST DON'T HAVE ELSEWHERE IN THE SYSTEM. IT'S A LARGE PLAY AREA. SO IT WILL BE ABLE TO ACCOMMODATE MANY CHILDREN AND ADDS QUITE A FEW ATTRACTIVE PRESCHOOL ELEMENTS. I'M SORRY, THAT'S NOT MOVING QUICKER. THERE YOU GO. >> ARE THE BALL FIELDS STILL OUT THERE, SARAH? >> THE BALL FIELDS ARE NOT OUT THERE. UPON INSPECTION LAST YEAR, THEY HAD COMPLETELY GROWN OVER AND WERE JUST GRASS FIELDS AND HAD SIGNIFICANT TRIP HAZARDS BECAUSE OF WHERE BASE PEGS, WHICH IS WHAT YOUR BASEBALL BASES SIT DOWN ON, HAD BEEN. MIKE'S CREW RIPPED OUT THOSE PEGS AND FILLED THOSE TRIP HAZARDS AND WE REMOVED THE BACK STOP SO THERE WAS NO QUESTION THIS IS NOT A BASEBALL FACILITY WE MAINTAIN ANYMORE. IT'S ACTUALLY COME IN HANDY BECAUSE WITH THE UPCOMING WORK AT CLOUD PARK, WE'LL BE ABLE TO SERVE MORE FOOTBALL YOUTH THERE. A NUMBER OF ULTIMATE FRISBEE GROUPS ARE LOOKING AT THAT SPACE AND IT OPENED UP THE FIELD FOR MORE UTILITY. >> LOOKS NICE. >> A LOT OF GOOD MEMORIES AT THAT PARK. YOU AND I ARE ABOUT THE SAME AGE, JOHN. I REMEMBER PLAYING TEE BALL IN THAT PARK [00:20:10] AND WE HAD OUR TEE BALL TEAM AWARDS, 1981. THAT WAS SOME GOOD TIMES AT COTTONWOOD PARK >> SARAH, IS THAT A PATH AROUND THE OUTSIDE OF THE PARK? >> YES. THERE IS AN EXISTING PAVED PATH THAT CUTS KIND OF STRAIGHT ACROSS COTTONWOOD PARK. THIS IS INCLUSIVE, THIS QUOTE OF DOING THE SIDEWALK WORK AROUND THIS PAD. SO YOU WILL BE ABLE TO GO ALL THE WAY AROUND IT ON THE SIDEWALK AND TRAVERSE ONTO THE TURF WHICH MAKES IT VERY ACCESSIBLE FOR PEOPLE PUSHING STROLLERS OR IN WHEELCHAIRS OR OTHER ACCESSIBILITY MOBILITY DEVICES. I THINK IT REALLY ADDS TO THE AESTHETIC OF THE PIECE. >> WOULD THERE BE A PIECE WITH AN ADA COMPLIANT PIECE? >> ALL PIECES OF THIS ARE CONSIDERED INCLUSIVE. >> THANK YOU. THANK YOU, MAYOR. >> SARAH, ARE WE GOING TO HAVE SOME BENCHES ON THE PERIMETER OF THE WALKING PATH? >> SO THE BENCHES THAT ARE INCLUDED IN THIS QUOTE ARE THE ONES THAT ARE PUT THERE IN THE IT EVERYBODY AND THEN THERE'S ONE UNDER A SHADE STRUCTURE IN THE BACK. THEY'RE INSIDE THE TURF AREA SO THEY'RE UNDER THE SHADE STRUCTURES. THERE'S NOT ANYTHING KEEPING US FROM ADDING MORE BENCHES AFTERWARDS. >> BECAUSE IF YOU GO INTO THE DOG PARK, THEY'RE SPREAD OUT MORE AROUND THE WALKING PATH AND A LOT OF SENIORS USE THEM AND LIKE TO USE THEM TO REST. LOOKSVERY NICE. >> THANK YOU. >> YEAH, FRED? >> THANK YOU, MAYOR. THERE'S AN EXISTING LIKE A LITTLE PICNIC AREA. WILL THAT REMAIN WITH THE RESTROOMS OR ARE WE GETTING RID OF THAT? >> THAT'S WHAT I THINK THEY'RE TRYING TO DEPICT IN THAT LITTLE SHELTER RIGHT THERE. THAT SHELTER STRUCTURE THAT IS CONNECTED TO THE RESTROOMS WILL REMAIN AND THEN WE HAVE FUTURE WORK ON BASKETBALL COURT SURFACING AND THINGS IN FUTURE CIP, TOO, TO KEEP CLEANING UP COTTONWOOD. >> IT'S RIGHT ACROSS THE STREET FROM THAT DEVELOPMENT. I KEEP SEEING KIDS RUNNING ACROSS THE STREET. IS IT POSSIBLE TO PUT IT A CROSSWALK THERE IF WE MAKE THAT MORE ATTRACTIVE FOR KIDS, DO SOMETHING WITH THAT? >> I DO KNOW THAT IS HIGH ON AARON'S RADAR, AS HE TALKED TO ME ABOUT IT ALREADY BECAUSE IF WE WERE GOING TO STRIPE A CROSSWALK THERE, HE WANTED TO KNOW A PAVING PLAN. I CAN TELL HIM IT'S BEEN REVISITED HERE. >> THANK YOU. >> ANITA? >> I HAD A COUPLE THINGS. HOW MUCH IS THAT SWING SET? PEOPLE STILL COMMENT THEY WANT THE SWING SET. THAT WAS WHAT I WAS PICTURING IS JUST THAT SWING SET. >> I DON'T HAVE THAT BROKEN ALL THE WAY DOWN. I CAN ASK, BUT SWINGS ARE TYPICALLY NOT THAT EXPENSIVE, LET'S SAY $20,000-ISH. WHAT WILL BE EXPENSIVE IS PUTTING IN SURFACING UNDERNEATH BECAUSE YOU HAVE TO HAVE A FALL ZONE THE APPROPRIATE DISTANCE AROUND. THAT'S WHERE THINGS START TO GET PRICIER TO PUT IN JUST A SWINGSET. >> PEOPLE HAVE COMMENTED TO ME GOING I JUST WANT A SWINGSET. I DON'T WANT ANYTHING FANCY OR BIG. I JUST WANT TO TAKE MY KIDS AND SWING. THAT'S WHAT I WAS ENVISIONING IS EXACTLY THAT. THAT'S THE FIRST THING. SECOND THING HAS NOTHING TO DO WITH THIS. WHEN IS SHAW PARK GOING TO BE DONE BECAUSE FACEBOOK HAS BEEN LIGHTING UP? >> YES. EXTREMELY UNFORTUNATE. THAT PLAYGROUND, WE MET WITH THE SALESMEN THIS MORNING AND THEY SUBCONTRACTED ALL THE WORK. HE IS ORGANIZING A FEW SUBCONTRACTORS TO GET THROUGH SOME SERIOUS REPAIRS THAT HAPPENED OVER WINTER AS THINGS ADJUSTED AND SETTLED. ONCE THOSE REPAIRS ARE COMPLETED WE'LL BE ABLE TO OPEN WITH SAFETY IN MIND. WE'RE OPTIMISTIC THAT'S HAPPENING IN THE NEXT WEEK OR SO. HE WAS GOING TO TRY TO GET PEOPLE OUT THERE BY FRIDAY. >> SO PROBABLY BY APRIL 1ST? >> I THINK THAT IS A SAFE BET. >> THAT'S THE ONE THING I NOTICED ON FACEBOOK IS WHEN'S SHAW PARK GOING TO OPEN? >> WITHOUT BEING ABLE TO GIVE YOU AN EXACT DATE, I THINK APRIL [00:25:01] 1ST IS PRETTY SAFE. >> NANCY? >> TO FOLLOW UP WITH FRED'S COMMENT, I KNOW IT'S BEEN A YEAR SINCE I ASKED ABOUT THAT CROSSING, NICE TO HAVE A NICE SOLAR FLASHING CAUTION LIGHT LIKE THEY HAVE IN FRONT OF CHILDREN'S HOSPITAL. I'D LIKE TO REMIND AARON AND EVERYBODY THAT THERE IS A RESIDENT OVER IN THE OAKS THAT PUSHES HIS ADULT PARAPLEGIC SON OVER TO COTTONWOOD QUITE FREQUENTLY TO GET HIM OUT IN THE FRESH AIR. IT WOULD BE REALLY NICE IF WE HAD A SAFETY FEATURE THERE TO FACILITATE THAT CROSSING, PLUS ALL THE KIDS THAT GO OVER TO PLAY BASKETBALL. NOW THOSE BASKETBALL NETS ARE STILL GOING TO BE OVER THERE, AREN'T THEY? . >> WE'RE NOT REMOVING THOSE. THE FUTURE WORK IS JUST REPAVE AND GIVE A FACELIFT. >> THANK YOU. >> ANYTHING ELSE? YES, MARK. >> SARAH, I KNOW YOU HAVEN'T HEARD THIS PROBABLY, BUT WE ARE REALLY GLAD WE HIRED YOU. >> THANK YOU VERY MUCH, MEANS A LOT. >> ANYONE ELSE? ANY OBJECTIONS? WE'LL SEE THIS MONDAY. NEXT UP [ City Park Security] ITEM 3D, CITY PARK SECURITY. SPEAK TO THAT, DON? >> THIS IS A FOLLOW-UP TO A CONVERSATION DON AND I HAD AFTER OUR LAST MEETING. HE MET WITH A VENDOR WHO WE'RE TRYING TO EXPLORE WHAT OPTIONS WE HAVE. WE HAVE HEARD THE NEEDS. I KNOW ANITA, I KNOW YOU, DON, I MEAN CAMERAS IN PARKS ARE OF A NEED. WE'RE TRYING TO FIND THE MOST COST EFFECTIVE WAY TO MAKE THAT HAPPEN WITHOUT HAVING FIBER AND POWER TO CERTAIN AREAS. ONE OF THE OPTIONS WE HAVE -- AND, DON, IF YOU WANT TO SPEAK TO THIS SINCE YOU SPOKE TO THE GENTLEMAN -- IS THIS STYLE OF CAMERA WE'VE GOT AS AT LEAST A TEMPORARY OPTION UNTIL I HAVE ALEX WORKING ON A COUPLE OTHER OPTIONS LONG TERM, BUT YEAH, YOU WANT TO SPEAK TO THAT, DON? >> SURE. AS YOU'LL RECALL, COUNCIL MEMBER KITCHEN BROUGHT UP THE FACT WE'RE STILL NEEDING SOME TYPE OF CAMERA SECURITY SYSTEM AT COMMUNITY PARK AND, JOHN, YOU CORRECTLY ANSWERED CAMERAS ARE NOT A DETERRENT. CAMERAS ARE REALLY GREAT FOR A FAIRLY BLURRY IMAGE OF SOMEBODY RUNNING AWAY FROM A CRIME SCENE, BUT THEY AREN'T A DETERRENT. TAKING THAT TO HEART, I STARTED DOING SOME RESEARCH INTO WHAT IS A DETERRENT AND FORTUNATELY WE HAVE ONE OF THOSE DETERRENTS LOCATED IN FRONT OF DICK'S SPORTING GOODS UP IN THE SHOPPING CENTER. I'VE LOOKED AT SEVERAL DETERRENT SYSTEMS. THIS IS BY A COMPANY CALLED LVT. THIS SYSTEM IS TOTALLY INDEPENDENT. IT ISN'T SOMETHING THE CITY HAS TO PURCHASE. IT'S A 12-MONTH LEASE. IT'S ALL INCLUSIVE, NO ADDITIONAL CHARGES. WE DON'T HAVE TO WORRY ABOUT FINDING A CELLULAR PROVIDER OR ANYTHING LIKE THAT. THE SYSTEM IS A PACKAGE UNIT, COMES WITH ALL THE TRAINING, SOFTWARE AND IT'S VERY SOPHISTICATED IN THAT NOT ONLY DOES IT PROVIDE A DETERRENT, IT HAS THE ABILITY TO ADDRESS SITUATIONS AS THEY OCCUR. SO, FOR EXAMPLE, IT CAN SEND FEEDBACK TO DISPATCH. PREVIOUSLY WHEN WE LOOKED AT CAMERA SYSTEMS, ONE OF THE BIGGEST ISSUES WE HAD, WHO IS GOING TO SIT AND WATCH A CAMERA SYSTEM? CERTAINLY NOT OUR DISPATCHERS WHO ARE PRETTY BUSY TAKING CARE OF HEART ATTACKS AND EVERYTHING ELSE. THE LVT SYSTEM WILL BY SETTING UP THESE PARAMETERS WITHIN IT, THE LVT SYSTEM CAN ACTUALLY NOTIFY DISPATCH IF IT SEES X HAPPENING WITHIN THE PARK. X COULD BE THREE CARS PULLING IN AFTER MIDNIGHT AT COMMUNITY PARK IN THE DARK PULLING UP SIDE BY SIDE OR X COULD BE A GROUP OF PEOPLE HEADING TOWARDS LET'S SAY OUR GAZEBO. X MIGHT NOT BE A NEIGHBOR WALKING THEIR DOG PAST DUSK. THE SYSTEM CAN RECOGNIZE THE DIFFERENCE BETWEEN THE TWO. SO I THINK THE DATA, FIRST OF ALL, THE ABILITY FOR THIS THING [00:30:04] TO RECOGNIZE A SITUATION AND NOTIFY DISPATCH. SECONDLY, THE SYSTEM CAN RECOGNIZE AND NOTIFY ON ITS OWN. CAR PULLS INTO COMMUNITY PARK AFTER DUSK AND PULLS IN AND SITS THERE FOR A PERIOD OF 30 SECONDS SAY. AT THAT TIME THE SYSTEM CAN TURN ON A FLOODLIGHT AND A RECORDED MESSAGE CAN ALERT THE PERSON THAT THE PARK CLOSES AT DUSK AND PLEASE LEAVE THE PARK. IT CAN ESCALATE. IF THE PERSON DOESN'T LEAVE, DISPATCH CAN BE NOTIFIED. ADDITIONALLY, WITH THIS SYSTEM EVERY POLICE OFFICER HAS THE ABILITY TO LOOK AT WHAT'S GOING ON THERE. IT'S JUST A TOOL TO SECURE, OUR POLICE AND CITY CAN USE TO IDENTIFY SITUATIONS IN THE PARK AND HOPEFULLY BE A DETERRENT. THE SECONDARY ISSUE AND IT'S A REAL BENEFIT IS IT ALLOWS YOU TO GATHER ALL THAT DATA. SO BECAUSE OF THAT, WE HAVE THE CAPABILITY TO LOOK BACK AND SEE HOW MANY TIMES DO WE HAVE PEOPLE GOING INTO THE PARK AFTER DUSK? HOW MANY TIMES DO WE HAVE PEOPLE PULLING IN IN CARS LATE AT NIGHT SIDE BY SIDE? I THINK IT'S A REALLY NEAT TOOL. FORTUNATELY, IT'S A 12-MONTH LEASE AND NO COMMITMENT ON OUR PART. EVEN THE MAINTENANCE OF THE UNIT, REPAIRS, DAMAGE, ANYTHING THAT HAPPENS TO IT IS TOTALLY ON THE COMPANY THAT'S PROVIDING IT. I HAVE A LOT OF INFORMATION ON THE PROGRAM IF YOU GUYS HAVE ANY QUESTIONS. FEEL FREE TO FIRE THEM AT ME. >> THANKS, DON. APPRECIATE THE EXPLANATION. KATE? >> WITH THE STROBE LIGHT GOING DURING DARK HOURS, DAYTIME, TOO, HOW MUCH WOULD IT BOTHER OUR NEIGHBORS, DO WE THINK >> THE NICE THING ABOUT IT IS YOU SET IT UP SO IT DOES NOT BOTHER THE NEIGHBORS. IT MAY BE PLAINLY VISIBLE FROM CHAMBERS PARK ROAD. EVERYTHING ON IT IS DIRECTIONAL, EVEN THE CAMERAS. WE DON'T WANT TO LOOK IN PEOPLE'S BACKYARDS. WE WANT TO SEE WHEN SOMEBODY IS SITTING ACROSS FROM THE TENNIS COURTS. I CAN TELL YOU IF IT DOES DETECT A DRUG DEAL GOING DOWN IN COMMUNITY PARK, THERE'S EVERY POSSIBILITY THE FLOODLIGHT MAY COME ON AND A MESSAGE COMES ACROSS THE SPEAKER THAT THE PARK CLOSES AT DESK AND PLEASE LEAVE THE AREA. I DON'T THINK THE NEIGHBORS WOULD REALLY MIND THAT AT ALL. THEY WOULD LIKE TO SEE SOMETHING IN THERE THAT'S PROACTIVE. I'LL GO BACK TO THE DETERRENCE PART. THAT'S THE REASON FOR THE BLUE STROBE LIGHT. WHEN YOU SEE IT, YOU SEE A BLUE STROBE LIGHT ON A CAMERA. JOHN MENTIONED CAMERAS AREN'T A DETERRENT. THAT BLUE STROBE LIGHT IS BECAUSE IT'S SAYING TO PEOPLE -- HOW MANY OF YOU KNOW THERE'S A CAMERA AT THE VETERANS MEMORIAL AT CLOUD PARK? HAVE YOU SEEN IT? IF YOU HAVEN'T, IT'S NOT VERY NOTICEABLE ON A POLE AT THE EDGE OF THE PARK. IT'S NOT MEANT TO BE A DETERRENT. IT IS MEANT TO GIVE US A BLURRY IMAGE OF SOMEBODY THAT MIGHT BE VANDALIZING. THIS THING TELLS PEOPLE THERE'S A CAMERA IN THE PARK. WATCH WHATYOU'RE DOING >> THANK YOU. . >> NANCY? >> IT DOESN'T HAVE NIGHT VISION? >> IT DOES HAVE NIGHT VISION. >> BUT YOU'RE SAYING IT'S BLURRY? >> NO, NO. I'M TALKING ABOUT THE CAMERA AT CLOUD IS BLURRY. THIS USES THREE CAMERAS, A FISH EYE THAT COVERS THE ENTIRE PARK. IT HAS ANOTHER ONE THAT GOES DOWN AND COVERS ITSELF SO SHOULD SOMEONE TRY TO DAMAGE IT, IT CAN ALERT TO THAT AS WELL. >> WE'RE TALKING PRIMARILY ABOUT THINGS THAT MIGHT HAPPEN AFTER DUSK. WHAT ABOUT THE KIDS GETTING OUT OF HIGH SCHOOL GOING OVER THERE CREATING MISCHIEF OR WHATEVER? WHAT'S IT DO FOR CAPTURING THAT AND SENDING A MESSAGE TO DISPATCH? >> THE PARAMETERS ON THE UNIT ARE TOTALLY CUSTOMIZED. SO WE CAN SAIF IT'S A GROUP OF X OR MORE, WE WOULD LIKE PD THROUGH DISPATCH TO HAVE A NOTIFICATION. THE SYSTEM IS SO SOPHISTICATED IT CAN TELL THE DIFFERENCE BETWEEN SOMEBODY WALKING THEIR DOG OR TWO GIRLS WRESTLING. IT RECORDS EVERYTHING AND NONE OF [00:35:02] THAT IS KEPT ON ANY CITY SERVERS ON ARE ANYTHING. IT'S A TOTALLY INDEPENDENT SERVER THAT'S BASED IN THE COMPANY'S HOME STATE, UTAH, AND THE VIDEO LIBRARY AND DATA IT COLLECTS ARE ACCESSIBLE TO THE CITY 24/7 365. >> HOW LONG DO THEY KEEP THAT VIDEO? >> FOREVER. SO WE CAN -- LIGHT FOR INSTANT REVIEW AND THINGS LIKE THAT, WE CAN GO BACK AND LOOK AT A YEAR'S WORTH OF DATA. IT WILL ALSO TRACK EVERY ALERT. IF YOU CAN PICTURE, IF YOU HAVE A RING DOORBELL AND SET UP ZONES WHERE YOU WANT TO SEE WHEN SOMEBODY IS ON YOUR DRIVEWAY BUT NOT NECESSARILY ON YOUR SIDEWALK, THIS SYSTEM KIND OF WORKS THE SAME WAY ONLY MUCH MORE SOPHISTICATED. THIS SYSTEM CAN TELL YOU THAT YOU HAD I'LL SAY LARGE GROUPS OF KIDS BETWEEN 3:00 AND 5:00 EVERY DAY. IT WILL RECOGNIZE THOSE AS A PATTERN. IT WILL SEE THAT'S THAT SAME GROUP OF KIDS THAT'S ALWAYS GOING THROUGH THE PARK AT THAT TIME EVERY DAY. AFTER A 30-DAY REVIEW PERIOD -- THE 30-DAY REVIEW PERIOD IS FREE. WE IS SET THIS UP AND TRY IT FOR A MONTH. IF WE FIND OUT THIS ISN'T DOING US ANY GOOD OR THE DATA IS NOT USEFUL, NO OBLIGATION. IT'S A NEAT BENEFIT. LVT, I'M NOT A SALESMAN FOR LVT, BUT I LOOKED AT ALL THE DIFFERENT SYSTEMS. ONE OF THEM IS A CLOSE COMPETITOR, WE HAVE TO PROVIDE THE CELLULAR SERVICE. WE HAVE TO PROVIDE ALL THAT AND THE INTERFACES TO DISPATCH ARE ONLY WHAT I CAN -- I'LL USE THE IT TERM -- IT'S KIND OF INVASIVE. THIS IS NOTHING MORE THAN SHOULD THE CITY MANAGER DECIDE THAT -- ANITA, IS THAT YOUR WARD? IT IS, ISN'T IT? ANITA CAN LOOK AT THE VIDEO FROM THAT ON A LIMITED BASIS ON HER CELL PHONE. IT WILL DO TEXT ALERTS TO THE CITY MANAGER IF IT SEES A SITUATION WE DEEM IN THESE PARAMETERS TO BE SOMETHING JOHN WANTS NOTIFIED ABOUT. IT'S REALLY VERY SOPHISTICATED. AGAIN, ALL IN ONE PACKAGE. THAT'S THE REASON WHY I LOOKED AT LVT. SOME OF THE OTHER ONES YOU WERE RESPONSIBLE FOR THE EQUIPMENT. >> THIS IS 36,000 A YEAR? . >> YEAH >> I THINK IT'S 2,800 A MONTH. >> IT CAN BE MOVED AROUND? >> IT'S TOTALLY PORTABLE. JUST FOR EXAMPLE, I THINK OBVIOUSLY THE ISSUE WE MIGHT HAVE AT COMMUNITY PARK MIGHT BE THROUGH THE SCHOOL YEAR. WE'LL LET THE DATA TELL US THAT, BUT IF WE FIND OUT IT IS ONLY DURING THE SCHOOL YEAR AND SUMMER THINGS ARE LESS NEEDED, WE CAN MOVE THIS THING AND PUT IT AT THE DOG PARK, GATHER DATA THERE. PUBLIC WORKS OR THE PD CAN LOWER THE MAST, RAISE UP THE ARMS AND HOOK IT TO A UNIT, TOW IT TO A NEW LOCATION, 15 MINUTE TEARDOWN AND SETUP AND THEY TRAIN YOU COMPLETELY. >> IT'S OBVIOUS THIS SYSTEM IS THERE. >> YEAH. >> AFTER MAYOR GORE CONTACTED ME LAST TUESDAY AND TOLD ME ABOUT THE SYSTEM, I TALKED TO SOME OF THE RESIDENTS AND THEY WERE REALLY EXCITED. THEY'RE LIKE OKAY, IF IT FLASHES A LIGHT FOR A COUPLE MINUTES AND GETS EVERYBODY OUT, THAT'S BETTER THAN LISTENING TO IT FOR AN HOUR WHILE THEY'RE TRYING TO GO TO BED. THEY'RE LIKE WE ARE FINE WITH THAT. THE FENCE LINE AGAINST COMMUNITY PARK, ALMOST EVERYBODY ALONG THAT FENCE LINE IS 60 PLUS YEARS OF AGE. WHEN IT GETS TO BE DUSK, THEY'RE READY FOR IT TO START CALMING DOWN. SO IT'S BEEN VERY FRUSTRATING. I GET A LOT OF TEXTS. I'M OFTEN TEXTING JOHN GOING WE'RE AT IT AGAIN. I JUST THINK THIS WOULD BE A GREAT SYSTEM TO TRY OUT. I DID LIKE THE FACT IT IS PORTABLE. SO AS WE HAVE OUR FOURTH OF JULY BIG EVENTS, IT CAN BE MOVED. SO IT CAN KIND OF BE A VISUAL OF STUFF THAT MIGHT BE HAPPENING THERE IF WE WANT TO MONITOR IT. I THOUGHT THIS WAS A GREAT SYSTEM. [00:40:02] >> TO KEY IN ON THAT, MY FIRST THOUGHT WAS THE STAR SPANGLED HEIGHTS CELEBRATION. WE'RE STRETCHED PRETTY THIN WITH OUR PD AND ALL THE EXPLORERS AND EVERYONE ELSE. THIS UNIT COULD BE EASILY MOVED DOWN THERE DURING STAR SPANGLED HEIGHTS TO GIVE US AN EYE IN THE SKY. THE BOOM IS 22 FEET HIGH. BELIEVE IT OR NOT, SET IN THE MIDDLE OF CLOUD PARK. THE RESOLUTION ON THIS UNIT WOULD ALLOW YOU TO RECOGNIZE FACES OVER ON THE BASEBALL FIELD. IT'S PRETTYAMAZING. >> MARK? >> WE'RE TALKING ABOUT MOVING IT, DO THEY ONLY HAVE ONE OF THESE FOR SALE? >> NO, SIR. I BELIEVE IT'S THE CITY OF AKRON HAS A DOZEN OR MORE IN USE. OHIOSTATE UNIVERSITY IS PENDING 15 YOU'LL IN IT'S FOR AROUND CAMPUS. I THINK BABY STEPS. WE TAKE A LOOK AT THIS THING AND SEE IF IT REALLY IS AS COOL AS IT SOUNDS. I THINK OUR PD WILL HAVE PROBABLY A MAXIMUM AMOUNT OF INPUT ON THIS TO TELL US WHETHER OR NOT IT'S DOING ITS JOB OR NOT, BUT IF THE FUTURE HOLDS MORE UNITS FOR US, IT MAY BE AN EXCELLENT WAY TO GO. MARK, WE'VE TALKED MANY TIMES ABOUT THE CITY NEEDS TO TAKE A CLOSER WATCH OVER OUR ASSETS, EVERYTHING FROM THE COMMUNITY CENTER TO OUR PARKS TO EVEN THE ROADS. WE HAVE SO MANY IDENTIFIED CITY ASSETS THAT THE BEST WE'RE DOING NOW LIKE WE DID WITH OUR VETERANS MEMORIAL IS STICKING A CAMERA UP. I REALLY DO THINK THERE'S AN OPPORTUNITY HERE FOR DETERRENCE TO KEEP STUFF FROM HAPPENING. WE'VE HAD INCIDENTS AT COMMUNITY PARK. I DON'T KNOW THE SYSTEM WOULD HAVE ABSOLUTELY PROHIBITED THAT, BUT I THINK IT MIGHT. IF KIDS ARE GOING TO COMMUNITY PARK AND FIGHT, I THINK THEIR ATTITUDE MIGHT BE DIFFERENT KNOWING THEY'RE ON A HIGH RESOLUTION CAMERA THAT'S GOING TO ALERT IF IT SEES THAT KIND OF ACTIVITY GOING ON. >> IS THIS SOMETHING THAT YOU FEEL WE WOULD PROMOTE TO THE COMMUNITY? >> YEAH. INTERESTINGLY ENOUGH, WHEN WE HAVE THE DISCUSSION ABOUT DETERRENT, I THINK IF CAMERAS WERE DETERRENTS, MY GOSH, HOW MANY PEOPLE HAVE A RING DOOR BELL, IF CAMERAS WERE DETERRENTS WE WOULDN'T HAVE PEOPLE TRYING TO BREAK INTO OUR CARS AT NIGHT BECAUSE THESE PEOPLE KNOW THEY'RE ON CAMERA BECAUSE THEIR FACES ARE HIDDEN OR THEY HAVE HOODS PULLED UP OVER THEIR HEAD. THEY DON'T CARE, BUT IF SOMEONE CAME INTO MY DRIVEWAY AND A FLOODLIGHT WENT OFF AND AN ALARM SYSTEM STARTED TELLING THEM YOU BETTER GET THE HELL OUT OF HERE OR I'M CALLING THE POLICE, THE MORE PEOPLE KNOW SYSTEMS LIKE THAT EXIST, THAT'S A DETERRENT. THE ACTION IS THE DETERRENT. THAT'S WHAT I LIKE ABOUT THIS SYSTEM. IT HAS THE ACTION PIECE TO IT. WOULD WE PROMOTE IT'S THERE? HECK, YEAH. IF YOU MESS AROUND OUR PARKS, DOING SOMETHING ILLEGALLY, COPS WILL GET CALLED AND YOU'LL BE HELD RESPONSIBLE. YES, ABSOLUTELY PROMOTE THIS. >> DON, I DON'T SAY THIS ENOUGH, BUT YOU KNOW I APPRECIATE YOU. >> THANKS. >> AND HUBER HEIGHTS IS LUCKY TO HAVE YOU ON THE CITY COUNCIL. IF THIS WAS THE ONLY THING YOU EVER BROUGHT, IT WOULD BE OVERWHELMING. THIS IS ONLY ONE OF SEVERAL THINGS THAT YOU'VE INTRODUCED TO COUNCIL. SO I APPRECIATE YOU. >> THANKS, MARK. I CAN'T TELL YOU HOW MUCH WHEN JOHN ANSWERED ANITA, HOW MUCH THAT TRIGGERED IN ME I THINK JOHN IS 100% RIGHT. CAMERAS ARE GREAT FOR LET'S GO BACK AND SEE IF WE CAN FIGURE OUT WHO DID IT, BUT THE WORD DETERRENT IS REALLY WHAT PROMPTED ME TO GET OUT THERE. IF WE CAN MAKE SOMETHING PROACTIVE OUT THERE LIKE FOR THESE RESIDENTS ESPECIALLY, IF WE CAN MAKE IT PROACTIVE SO THE SYSTEM ALERTS AND LETS THEM KNOW, THE SYSTEM SAYS THE PARKS ARE CLOSED AT DUSK, I JUST HAVE A FEELING WE CAN USE THAT TECHNOLOGY AND MAYBE SAVE SOME OF OUR OFFICERS TIME HEADING THROUGH THE PARKS TRYING TO DO ALL THIS STUFF. I [00:45:01] APPRECIATE YOUR COMMENT, MARK, THANKS. >> SOMEBODY IN THAT PARK WHO IS THERE WHO SHOULDN'T BE AND THEY HEAR A MACHINE SYSTEM TELL THEM THEY BETTER GET OUT, THEIR FIRST THOUGHT IS THIS IS NEW. MAYBE I SHOULD LEAVE BECAUSE THEY DON'T KNOW WHAT ALL'S BEING FILMED, VIDEOED, AND THE ESCALATION PIECE. THEY DON'T LEAVE WITHIN GIVEN SPECIFIED TIME, THE FLOODLIGHT GOES OFF AND THEY'RE WARNED AGAIN DISPATCH IS GOING TO BE NOTIFIED. NOW OKAY, THEY'RE SERIOUS. NOW I SHOULD LEAVE. I THINK THAT'S THE DETERRENT PIECE WE'VE BEEN MISSING. I THINK IT'S IMPORTANT THAT WE GET A SOLUTION NOW RATHER THAN LATER. >> THANK YOU, MAYOR. IT'S $2,800 A MONTH TIMES 12 MONTHS, LIKE $33,600. WE'LL KNOW BY JUNE 1ST IF THIS IS GOING TO WORK FOR US. I'D LIKE IT TO BE PUT BACK ON THE AGENDA TO SEE IS IT WORKING AND HOW MANY MORE PARKS DO WE HAVE, SARAH? 10 OR 12. POSSIBLY 14 MORE COMING. LET'S REEVALUATE THIS ON THE AGENDA JUNE 1ST . >> DON BROUGHT THIS UP. WE PROBABLY UNDERSTAND REALLY HOW WELL THIS WOULD WORK IS IN THAT SPECIFIC PARK WE'VE GOT RESIDENTS TELLING US WE'VE GOT A PROBLEM THERE. WE'RE ONLY HEARING ABOUT THE TIMES THAT THEY NOTICE IT OR THEY SEE IT. THERE COULD BE A LOT OF OTHER STUFF HAPPENING THERE THAT WE AREN'T AWARE OF THAT THIS WOULD THEN BE ABLE TO TRACK THAT DATA THAT WE COULD SEE. HEY THIS, PROBLEM IS BIGGER THAN WHAT WE THOUGHT. WE MIGHT FIND OUT IT'S A PROBLEM BUT NOT AS BIG AS WE THOUGHT, RIGHT? THE MACHINE WILL BE ABLE TO GIVE US ALL THAT DATA THAT WE CAN THEN MAKE THAT DETERMINATION DOES THIS MAKE SENSE? I THINK FROM THAT PERSPECTIVE, JOHN, WE'D HAVE TO HAVE YOU AT THAT TIME AND THE CHIEF LOOK IN AND SAY THESE CALLS SENT THESE PEOPLE HOME. THIS WAS A CALL THAT NORMALLY POLICE WOULD HAVE BEEN DISPATCHED TO AND NOW DIDN'T HAVE TO GO. WHAT KIND OF TIME SAVINGS DO WE HAVE ON POLICE? I THINK ALL THOSE THINGS NEED TO BE FIGURED INTO THAT COST BENEFIT ANALYSIS VERSUS WHAT KIND OF POLICE TIME ARE WE SAVING WITHIN THE PARKS ON THOSE CALLS THIS IS HELPING GET RID OF. WHETHER OR NOT THAT'S JUNE WE HAVE ENOUGH DATA, I DON'T KNOW, COULD BE. I CERTAINLY THINK TIME WILL TELL HOW BIG OF A PROBLEM WE HAVE IN OUR PARKS AND CAN THIS SYSTEM HELP US. >> DELIVERY TIMELINE, LIKE IF WE ORDERED IT THIS WEEK, WOULD WE HAVE IT BY MAY 1ST OR APRIL 1ST? >> JOHN COPIED ME ON ON THE RESPONSE TO THE VENDOR AND COUNCIL WILL HAVE TO TAKE THIS UP MONDAY AND UPON APPROVAL WE'LL START THE PILOT PROGRAM WHERE THEY TAILOR THE EQUIPMENT TO OUR NEEDS AND COME DOWN AND MEET WITH PROBABLY OUR PARKS MANAGER, JOHN, THE CHIEF, AND THEY'LL SET UP THE PILOT PROGRAM AND THE EQUIPMENT IS ALREADY AVAILABLE. SO THEY'LL TAILOR THE EQUIPMENT TO OUR NEEDS, NUMBER OF CAMERAS WE WANT ON THE UNIT, HOW LOUD WE WANT THE LOUDSPEAKER. THEY PROGRAM THE MESSAGES. ALL THAT STUFF TAKES PLACE AND THEN THE 30-DAY PERIOD STARTS ONCE THEY PUT THE UNIT IN THE PARK. 30 DAYS IS MINIMAL. HE SAID 30 TO 60 FOR A TRIAL PERIOD. >> PROBABLY KNOW BY JUNE 1ST. >> JOHN, THAT'S UP TO YOU GUYS. >> DEPENDS HOW MUCH DATA WE WANT. THERE WILL BE DATA AVAILABLE BY JUNE 1ST, BUT IS IT ENOUGH TO MAKE A DECISION? I DON'T KNOW. >> THEY WALKED ME THROUGH THE DEMO ON IT. THE PROGRAMMING IS RELATIVELY EASY. IT'S SETTING UP PARAMETERS LIKE ON YOUR RING OR NEST DOORBELL. TELL IT WHERE YOU WANT PEOPLE AND WHERE YOU DON'T, TELL THEM WHAT TYPE OF ACTIVITY WILL TRIGGER IT. IT'S FASCINATING TO ME THAT IT KNOWS THE DIFFERENCE BETWEEN ONE OF THE NEIGHBORS WALKING THEIR DOG THROUGH THE PARK AFTER DUSK AND IT SAYS THAT'S OKAY VERSUS FOUR KIDS GETTING OUT OF A CAR HEADING TOWARDS THE GAZEBO WHICH IT SAYS IS NOT OKAY. IT SAYS MARK CAMPBELL MAKING A U-TURN IN COMMUNITY PARK IS FINE BECAUSE HE PULLED IN AND BACK OUT, DIDN'T DO ANYTHING, BUT IF TWO CARS PULL IN SIDE BY SIDE AND PARK ACROSS FROM THE TENNIS [00:50:03] COURT FOR TEN MINUTES, IT KNOWS SOMETHING'S GOING DOWN. ALL THAT WILL BE TRAINED AND IT'S ALL PART OF THE PACKAGE. SO NO SOFTWARE TO BUY, NO CELLULAR BILLS TO PAY, RELIES ON SOLAR, HAS A BACKUP GAS GENERATOR, A BATTERY PACK, HAS 97% UP TIME, PRETTY INCREDIBLE UNIT. THEY EVEN HANDLE THE FUEL FOR THE BACKUP GENERATOR. IT WILL TELL IT HEY, WE RAN THE BACKUP GENERATOR. YOU NEED A GALLON OF GAS IN THIS. THEY COME AND DO IT. WE DON'T HAVE TO TOUCH THE THING EXCEPT TO LOOK AT THE SCREEN, SEE WHAT IT'S DOING AND THEN MOVE IT WHEN WE WANT TO MOVE IT. >> THANK YOU. >> SURE. NANCY? >> DON, IF WE WERE TO MOVE IT PARK TO PARK, THE PARAMETERS MIGHT BE VERY DIFFERENT. >> YEAH. YOU SET IT UP FOR EACH. PICTURE MOVING THE RING DOORBELL TO THE BACKDOOR. >> IT WOULD CHANGE THE PARAMETERS BASED ON WHAT WE ASK THEM TO DO. >> ACTUALLY WE WILL BE ABLE TO CHANGE THE PARAMETERS. IT'S A VERY SIMPLE COMPUTER WEB-BASED INTERFACE. IF WE TAKE IT DOWN TO -- I'LL JUST SAY THE STAR SPANGLED CELEBRATION, WE SET IT UP DOWN THERE FOR THE WEEKEND, WE MAY BE LOOKING FOR A CERTAIN TYPE OF ACTIVITY. I DON'T KNOW WHAT THAT WOULD BE, BUT WHATEVER IT IS. SO WE WOULD SET UP THAT PARAMETER FOR THAT. >> OKAY, GREAT. THANK YOU. >> ANY OTHER QUESTIONS OR DISCUSSION? YEAH, FRED. >> I'VE SEEN A COUPLE OF THESE I WANT TO SAY IT WAS MAIN STREET AND I SAW ANOTHER ONE ON BURKHART OVER THAT WAY. IT'S THE BLEW UP LIGHTS YOU COULD SEE FOR LIKE A HALF MILE, MILE DOWN THE ROAD. I THINK YOU SAID -- AND ANITA MAY HAVE MENTIONED THE LIGHTS WOULDN'T BOTHER THE RESIDENTS, BUT ARE THESE LIGHTS FLASHING CONSTANTLY OR DO THEY ONLY FLASH IF SOMETHING COMES IN THE AFFECTED AREA? >> THE BLUE LIGHT AND AGAIN, FLASHING OR NOT FLASHING, CAN THIS BE LIT UP OR NOT LIT UP, BUT IN THIS CASE SAY AT COMMUNITY PARK, THAT LIGHT WOULD FACE CHAMBERSBURG ROAD, THE HIGH SCHOOL. IT WOULD FACE OUT THAT WAY AND EVERYTHING ABOUT IT'S PROGRAMMABLE. WE CAN TILL IT HOW OFTEN, HOW MUCH, HOW BRIGHT. WHAT YOU DO WANT IT FOR IS I'LL PICK ON THE HIGH SCHOOL KIDS AGAIN. YOU WANT THE HIGH SCHOOL KIDS TO COME OUT AND GO LOOK, THERE'S A CAMERA THAT WASN'T THERE BEFORE. YOU WANT THEM TO SEE IT. WE CONTROL WHERE WE WANT THE FLOODLIGHT AND IT CAN DO VARIABLE INTENSITY. YEAH, WE MIGHT WANT A FLOODLIGHT. IT MAY LIGHT UP ALONG THE FENCE LINE BACK THERE, FOR GOOD REASON. WE WANT THE NEIGHBORS TO FEEL PRETTY GOOD ABOUT THE FACT THIS THING HIGHLIGHTED SOMEBODY TRYING TO DO SOMETHING ALONG THE FENCE LINE. SO EVERYTHING ABOUT THE THING IS TAILORED TO THE NEIGHBORHOOD. WE DON'T HAVE TO HAVE -- I WAS VERY CONCERNED ABOUT CAMERAS POINTING IN SOMEBODY'S BACK PATIO. I WAS CONCERNED ABOUT THE LIGHTS BLINDING SOMEBODY TRYING TO LOOK OUT THEIR BACKDOOR. USTOMIZABLE >> THIS ANYTHING ELSE? ANY OBJECTIONS TO MOVING THIS ON TO [ Moral Obligation Claim - 6997 Charlesgate Drive] MONDAY'S MEETING? OKAY. NEXT UP IS ITEM 3E, MORAL OBLIGATION CLAIM AT 6997 CHARLESGATE DRIVE. >> YOU'VE SEEN SOME OF THESE BEFORE. THE MOST RECENT ONE IS THE GENTLEMAN ON TAYLORSVILLE WITH A BIG GAPING LEAK IN HIS YARD. OUR CREWS DO A GREAT JOB, BUT SOMETIMES THEY INADVERTENTLY CAUSE DAMAGE TO RESIDENCES. THIS WOULD BE ONE OF THOSE CASES. WE HAD A MOWING CREW CREATE DAMAGE TO A PROPERTY AT 6997 CHARLESGATE DRIVE. WE WORKED THROUGH OUR INSURANCE, WENT THROUGH A COUPLE ROUNDS OF APPROVAL PROCESSES AND HE HAD AN ESTIMATE, WE HAD AN ESTIMATE. WE BASICALLY LANDED AT WHAT INSURANCE WILL PAY. THE LEFTOVER HERE IS WHAT WE'RE ASKING TO PAY MR. AND MRS. BOWIE TO MAKE THEM WHOLE ON DAMAGE TO THEIR HOUSE. >> KS, JOHN. ANY QUESTIONS? ANITA. [00:55:10] >> YOU SHOULD HAVE SEEN HIS ESTIMATE. AGAIN, MIKE'S GONE NOW. WE USED A CONTRACTOR WE USED PREVIOUSLY AND HIS ESTIMATE WAS SUBSTANTIALLY LOWER. IT'S STILL -- YOU GOT TO REMEMBER, TOO, IT'S A DOUBLE DOOR. YOU CAN'T REPLACE A DOOR. IT'S A DOUBLE DOOR WITH TWO SIDE LIGHTS AND A TOP LIGHT, TOO. WE COULDN'T HIT A SINGLE ENTRY DOOR, NO. WE HAD TO HIT THE GRANDMOTHER OF DOORS TO CREATE THE WHOLE FACADE. IT IS NOT A CHEAP DOOR, NOR IS THE LABOR TO PUT IT IN. >> I SAW THAT AND I WAS LIKE WOW. >> DIDN'T EVEN KNOW DOORS THAT BIG EXISTED, BUT THEY DO. >> DOUBLE DOOR, TWO SIDE LIGHTS, BIG OPENING. ANY OTHER QUESTIONS? >> I HAD A QUESTION ABOUT HOW WE HIT THE FRONT DOOR, BUT WE'LL LEAVE THAT TO YOU. >> WE DIDN'T. WE WERE MOWING THE KROGER AQUATICS CENTER, THE BACKSIDE, AND HIDDEN PROJECTILE, LAUNCHED IT INTO HIS DOOR. >> MY OTHER QUESTION, THIS HAPPENED IN JULY 2022. WHAT'S TAKEN SO LONG? >> THE INSURANCE AND BASICALLY GOING BACK AND FORTH WITH INSURANCE AND WHAT WE WANTED -- HIS ESTIMATE WAS SUBSTANTIALLY HIGHER THAN OURS. WE GOT SOMEBODY TO LOOK AT IT. I GOT DEALT THIS. HE MET WITH ME AND ALEX WHEN YOU ANNOUNCED US. GOSH, HOW LONG AGO WAS THAT? THIS IS THE BACK AND FORTH WITH INSURANCE AND ESTIMATES TO GET TO THIS POINT, YEAH. >> SO NOW WE'RE MOWING INWARD TOWARD OUR PROPERTY INSTEAD OF OUTWARD TOWARD THE NEIGHBORS, CORRECT? >> OUR CREWS DO A GREAT JOB. . >> I THINK SOMETHING MY DAD TOLD ME WHEN I WAS 9, THE THING THAT FLIPS UP ALWAYS GOES AWAY FROM THE HOUSE. >> WE MOW A LOT OF STUFF AND DON'T CREATE TOO MUCH DAMAGE. WE JUST HAPPENED TO HAVE A BAD DAY THIS DAY. >> ANY OTHER QUESTIONS? ANY OBJECTIONS TO MONDAY? OKAY. NEXT [ Supplemental Appropriations] IS ITEM 3F, SUPPLEMENTAL APPROPRIATIONS. JIM? >> GOOD EVENING, MAYOR AND COUNCIL MEMBERS. I HAVE A FEW CHANGES I'D LIKE TO RECOMMEND FOR THE BUDGET. FIRST ONE BEING $158,000 TRANSFER FROM STATE HIGHWAY FUND FOR THE FUNDING FOR THE ADDITIONAL MAST ARM SIGNAL AT BRANDT AND FISHBURG, $194,000 FOR THE INITIAL SETUP AND FIRST YEAR SERVICE FOR THE NEW FINANCE SOFTWARE TO INCLUDE ACCOUNTING, PAYROLL, BUDGETING, FIXED ASSETS AND UTILITY BILLING AND THE BUDGETING SOFTWARE. THAT'S GOING TO BE PRESENTED ON THE AGENDA NEXT. ONE THING I FOUND INTERESTING, I WAS LOOKING UP LAST YEAR'S CAPITAL IMPROVEMENT PLAN FOR THE FINANCIAL DEPARTMENT. MY ESTIMATE FOR THIS YEAR WAS 200,000 AND HERE IT'S 194. VERY PROUD THAT WAS THAT CLOSE. $35,000 FOR THE LANE LIGHT SOLAR CROSSWALK SYSTEM ON CHAMBERSBURG AND ON OLD TROY PIKE TO GO IN FRONT OF THE MIDDLE SCHOOL AND HIGH SCHOOL, $30,000 FOR WHAT WE JUST TALKED ABOUT, MOBILE SECURITY CAMERA RENTAL FOR PARKS AND COMMUNITY EVENTS, AND WHEN I TALKED TO SARAH ABOUT THIS, SHE SAID WE COULD MAKE THIS WORK INSIDE HER BUDGET. SHE SAID THERE WAS $30,000 OF SEASONAL EMPLOYEES SHE DID NOT NEED WE HAD MAYBE OVERBUDGETTED. SHE SAID WHY DON'T YOU USE THAT SO IT'S NOT ASKING COUNCIL FOR AN INCREASE WITH THIS CAMERA. IT'S WORKING WITH OUR CURRENT BUDGET. I WAS VERY PROUD OF HER FOR RECOMMENDING THAT. ANY OF TEEN $15,000 REPAIRS FOR THE STREET SWEEPER. IT'S VERY EXPENSIVE EQUIPMENT. THAT WAS NOT ANTICIPATED. MIKE ASKED IF WE COULD INCREASE THE BUDGET BY $15,000 TO REPAIR THE OLDER STREET SWEEPER, NOT THE ONE WE BOUGHT TWO YEARS AGO. >> THANKS, JIM. ANY QUESTIONS? FRED? >> SECOND FROM THE LAST ITEM, 30,000 FOR MOBILE SECURITY CAMERA, IS THAT THE SAME ONE WE WERE JUST TALKING ABOUT? THAT NUMBER WAS HIGHER THAN WHAT YOU HAVE HERE. . >> IT WON'T BE A FULL YEAR, THOUGH. IT'S NOT TRULY 12 MONTHS. DOES THAT MAKE SENSE? 20 SOME THOUSAND PROBABLY IF WE LOOK AT THE TOTAL. I'M GUESSING MAYBE IF WE DECIDE TO GO WITH THIS BY JUNE WE START THAT CONTRACT, WE'RE ONLY LOOKING AT SEVEN MONTHS OF THAT. IF YOU LOOKED AT A TRUE 12-MONTH PERIOD, YOU'RE RIGHT, IT WOULD BE THE 36 OR WHATEVER WAS ON [01:00:01] THERE. IT'S NOT GOING TO BE THAT MUCH. >> YES, ANITA? >> I'M HAPPY TO SEE MORE LIGHTING IS GOING THERE AT THE SCHOOLS. I THINK WE'VE TALKED ABOUT THIS THE WHOLE TIME I'VE BEEN ON COUNCIL TO GET SOMETHING THERE. I AM SO GLAD TO SEE THAT'S HAPPENING. >> AGREE. YES? THANK YOU FOR KEEPING THAT ON THE RADAR, ANITA. ANYTHING ELSE? >> OF COURSE, I WOULD LIKE THIS APPROVED MONDAY NIGHT BECAUSE OF SOME OF THE ITEMS NEEDING TO BE PURCHASED VERY SOON. >> SECOND? ANY OBJECTIONS TO MOVING THIS TO MONDAY AND [ ClearGov - Award Contract] WAIVING SECOND READING? WE'LL MOVE IT ON. NEXT UP ITEM 3G, CLEARGOV, AWARDING THAT CONTRACT. ALEX? . >> THANK YOU, MAYOR, COUNCIL. WE TALKED ABOUT THIS DURING BUDGET MEETINGS AND WHEN YOU APPROVED RIGHT STUFF LAST MONTH THAT WE WERE BRINGING FINANCIAL SOFTWARE, THESE NEXT TWO ITEMS ARE RELATED TO THAT PROJECT AS JIM WAS TALKING ABOUT, GOOD JOB BRINGING IT IN UNDER WHAT YOU EXPECTED. I HAVE AN OVERVIEW IN YOUR PACKET. THIS FIRST PIECE, CLEARGOV, IS A TRANSPARENCY SOFTWARE. WE CURRENTLY USE OPENGOV. THERE'S A LITTLE DIFFERENCE BETWEEN OUR CURRENT VENDOR AND THE ONE WE'RE RECOMMENDING TONIGHT AND EVENTUALLY PASSED NEXT COUNCIL MEETING. I'VE GOT A LITTLE POWERPOINT. I PUT A LOT OF STUFF IN THAT OVERVIEW. I CAN ANSWER ANY QUESTIONS ON THAT. CLEARGOV IS A CLOUD-BASED SYSTEM IT. DOES HAVE INTERACTIVE DASHBOARDS, MONDAY LIKE OUR CURRENT VENDOR WITH OPENGOV. SO WHEN WE'RE LOOKING AT THE TRANSPARENCY PIECE OR BUDGETING PIECE, THAT WILL BE EVENTUALLY ONLINE. ANY RESIDENT, ANYBODY THROUGH OUR WEBSITE, WILL BE ABLE TO INTERACT WITH IT. WE CAN DRILL DOWN TO WHAT WE'RE PAYING ON PENS AND PENCILS. WE'LL BE ABLE TO LOOK AT REVENUE, ALL SORTS OF THINGS. IT'S CUSTOMIZABLE. CLEARGOV IS CUSTOMIZABLE. IF YOU LIKE TO LOOK AT PIE CHARTS OR BAR GRAPHS, YOU CAN CHANGE THA AS A RESIDENT OR ANY ONE OF US LOOKING AT IT. IT ALSO HAS THE ABILITY TO EXPORT SOME OF THAT AS WELL. WE CAN AND I KNOW OTHER CITIES WHEN WE WERE DOING REFERENCE CHECKS WITH THOSE CITIES THAT USE CLEARGOV, IT'S RIGHT THERE. THEY DON'T HAVE TO RECREATE A GRAPH. THEY CAN JUST EXPORT IT AND IMPORT IT INTO A DOCUMENT OR REPORT. AND IT WORKS SEAMLESSLY WITH THE NEXT ITEM WE'LL TALK ABOUT, OUR FINANCE SOFTWARE. THEY DO COMMUNICATE. IT'S PART OF THE SOFTWARE SOLUTIONS ERP. THEY SAID WE HAVE THIS OTHER GOVERNMENT WE WORK WITH THAT OFFERS THESE TYPES OF SERVICES AS WELL AND IT'S INTERACTION BETWEEN TWO SOFTWARE. ALL WE HAVE TO DO IS PUSH THAT NOTIFICATION. WE WANT TO UPDATE REPORTS AND FINANCIAL REPORTS FOR THE TRANSPARENCY PIECE OR THE MODULES WE'LL TALK ABOUT SHORTLY ONE CLICK OF A BUTTON. IT'S NOT DOWNLOADING IT, MANIPULATING THE DATA, UPLOADING IT INTO ANOTHER SOFTWARE, MUCH LIKE WITH OUR CURRENT SOFTWARE SYSTEMS. THE AREAS WE'RE LOOKING AT IN REGARDS TO THE OVERALL SOFTWARE, I TALKED ABOUT THE TRANSPARENCY AND ENGAGEMENT. IT WILL DO CAPITAL BUDGETING, OUR CAPITAL IMPROVEMENT BUDGET WILL BE PART OF THIS. STAFF WILL HAVE INTERACTION WITH IT, WILL BE ABLE TO REVIEW IT. NOW WE DO EVERYTHING BY SPREAD SHEETS, SEND IT OUT TO STAFF, UPDATE IT AND THEN FINANCE STAFF HAS TO THEN PUT IT IN OUR FINANCIAL SOFTWARE. THEY'LL BE ABLE TO LOG IN, WORK THROUGH THE PRODUCT, MAKE ANY BUDGET ADJUSTMENTS OR WE CAN OPEN IT UP IN THE MIDDLE OF THE YEAR. FOR EXAMPLE, IF I SAID WE MAY WANT TO DO SOMETHING IN '28 IN THE CAPITAL IMPROVEMENT BUDGET, WE CAN PUT IT IN NOW. IT CAN BE JUST SAVED AS WE UPDATE OUR CAPITAL IMPROVEMENT PLAN AT LATER DATES. PERSONNEL BUDGET, SAME THING. WE'LL BE ABLE TO OPEN THIS UP. IF WE SAID HEY, WE THINK WE NEED TO MAKE SOME ADJUSTMENTS FOR NEXT YEAR, WE CAN PUT THAT IN AS A TICKLER WAITING FOR WHEN WE DO THE BUDGET. THIS CAN BE USED ALL YEAR-ROUND BY STAFF. WE'LL SET THE PARAMETERS. ONCE WE COMPLETE AND GO THROUGH THE BUDGET PROCESS, IT GOES TO TWO [01:05:02] LOCATIONS AND THE OPERATING BUDGET. IT WILL GO TO TWO LOCATIONS. WE CAN UPLOAD IT TO THE FINANCIAL SOFTWARE IN REGARDS TO THE TRANSPARENCY PIECE. THAT WILL BE A LINK TO OUR WEBSITE OR YOU CAN GO DIRECTLY TO CLEARGOV AND TYPE IN HUBER HEIGHTS AND GO RIGHT TO ESSENTIALLY THE DASHBOARD AND IT UPLOADS AND LINKS WITH OUR FINANCIAL SOFTWARE WHICH I'LL BE PRESENTING HERE. JIM AND I SAT THROUGH THE PRESENTATIONS AND WE DID A LOT OF REFERENCE CHECKS WITH OTHER MUNICIPALITIES AND WE THINK IT'S A PRODUCT THAT WE DO WANT TO MOVE FORWARD WITH. CURRENTLY YOU CAN SEE THE NUMBERS IN REGARDS TO OPENGOV. WE HAVE TO PAY SOMEBODY LISTED THERE AS PROFESSIONAL SERVICES TO CHANGE THE DATA AND BE ABLE TO PUT IT UP IN OPENGOV. WE WON'T NEED THAT ANYMORE. WE'LL GET UNLIMITED SUPPORT FROM CLEARGOV. THE OTHER THING WE CAN DO WITH CLEARGOV IS CREATE A PUBLIC SAFETY DASHBOARD AS PART OF OUR TRANSPARENCY PIECE. ALL WE HAVE TO DO IS WE HAVE THE ABILITY NOW THROUGH DISPATCHING SOFTWARE TAKE A MONTHLY REPORT, SEND IT TO THEM. NOT ONLY WILL YOU BE ABLE TO LOOK AT FINANCIALS THROUGH THE DASHBOARD FOR THE CITY, BUT WE ADD THE PUBLIC SAFETY COMPONENT AND LOOK AT POLICE, FIRE, AND EMS AT NO COST. WE CAN SAY WE WANT TO DO IT. WE CAN LOOK AT RESPONSE TIMES, NUMBERS OF CALLS. SAME THING. IF I DON'T LIKE PIE CHARTS, I CAN SWITCH IT TO GRAPHS OR DO LINEAR. I CAN DRILL DOWN WHAT WE'RE LOOKING AT. THEY UPLOAD TO DO THAT RIGHT NOW FOR US. WE ARE RECOMMENDING GOING WITH CLEARGOV. THERE IS A ONE TIME SETUP FEE YOU SEE THERE, THAT $39,438.75 AND THEY MADE SOME ADJUSTMENTS THERE AND YOU CAN SEE WHAT THE COST IS. I PUT YEAR SIX IN THERE. THERE'S A DROPOFF. WE DO RECOMMEND MOVING FORWARD WITH THIS. IT'S GOING TO REDUCE OPERATIONAL COSTS BY ELIMINATING STAFF TIME, TAKES A LOT OF STAFF TIME TO CREATE SOME OF THESE. IN YOUR OVERVIEW AND ONE OF THE SLIDES IT TALKS ABOUT OPEN CHECKBOOKS, WHICH IS THE STATE VERSION THAT WE DO PARTICIPATE IN AS A CITY. SHOYU CAN GO TO OPEN SO YOU CAN GO TO OPEN CHECKBOOKS. IT INTERACTS WITH OPEN CHECKBOOKS AS WELL. ENHANCED TRANSPARENCY, WE'LL BE ABLE TO PUT A LOT OF THINGS AVAILABLE, INCLUDING OUR BUDGET INTERACTION ON THE TRANSPARENCY PIECE. IT'S A LITTLE MORE USER FRIENDLY IN MY OPINION THAN OUR CURRENT VENDOR BECAUSE WE CAN DRILL DOWN AND LOOK AT PRETTY MUCH ANYTHING. ANY RESIDENT IN THE COMMUNITY, ANYONE OUTSIDE OUR COMMUNITY, CAN LOOK AND SEE WHAT EXACTLY WE SPENT ON THE CAMERA AT THE PARK. WE DID LOOK AT THAT VENDOR THROUGH THERE. OBVIOUSLY ON COST EFFICIENCY, WE KNOW WHAT OUR LONG TERM COST IS FOR THE NEXT FIVE YEARS. IT'S VERY NICE SOFTWARE. I HAD SOME IMAGES THERE WHAT IT LOOKS LIKE. IT IS ALSO MOBILE FRIENDLY, MEANING IF SOMEONE WAS GOING TO LOOK AT THE DASHBOARD, IT DOESN'T HAVE AN APP, BUT IF YOU LOOKED AT IT ON YOUR MOBILE DEVICE, WHETHER IPAD OR CELL PHONE, IT WILL AUTOMATICALLY CHANGE MUCH LIKE OUR WEBSITE DOES, SO YOU CAN VIEW IT AS WELL. QUESTIONS? >> HOW ARE WE INTEGRATING OUR WATER DEPARTMENT AND TAX DEPARTMENT INTO THIS SOFTWARE? >> I'LL TALK ABOUT THAT ON THE NEXT ONE, SOFTWARE SOLUTIONS, BUT IT WILL INTERACT. THERE'S THINGS I'LL MAKE NOTE OF IN SSI, BUT WE WILL HAVE A UTILITY PIECE AS PART OF SSI AND WATER WAS INVOLVED IN SOME OF THE PRESENTATIONS BECAUSE WE WANT IT THERE IN PLAY EVEN THOUGH THE CONTRACT SAYS WE WILL PROVIDE SOFTWARE TO THEM. THEY'RE WORKING IN EVERY DAY. WE WANT TO MAKE SURE THEY'RE COMFORTABLE WITH IT. IN REGARDS TO THE TAX SOFTWARE, I'LL TALK ABOUT THAT. I'VE GOT A NOTE IN THE NEXT PRESENTATION ON THAT. >> THE SECURITY OF THE SYSTEM? >> SOFTWARE, MUCH LIKE SOME OF THE OTHER CLOUD BASED LIKE RIGHT STUFF. IT AND DAVE WAS INVOLVED AND PART OF THE COMMITTEE TO LOOK AT THAT. WE HAD A WHOLE SECTION ON ALL THE RFP [01:10:05] PRESENTATIONS. WE FEEL CONFIDENT. IT'S OUR DATA. THEY HAVE THE SECURITIES AND BACKUPS. WE'RE VERY CONFIDENT WITH RIGHT STUFF THAT COUNCIL PASSED AND CLEARGOV AND SSI. >> HOW LONG WILL IT TAKE TO INTEGRATE, TO EXECUTE THE PROGRAM TO GET IT UP AND RUNNING? >> ONCE WE GET THE CONTRACT SIGNED, OUR GOAL ANDVILLE AND JIM AND I MADE THIS CLEAR TO THE BUDGET TO DO NEXT YEAR'S BUDGET, UP AND RUNNING BY AUGUST SO WE CAN PUT IT OUT TO STAFF AND START PUTTING BUDGET NUMBERS TO 2026. WE CAN EXPORT A LOT OF THIS. HERE'S THE OTHER THING I DIDN'T MENTION. WE CAN BRING AS MUCH DATA AS WE WANT IN AND THERE'S NO COST. CLEARGOV SAYS IF YOU WANT TO BRING IN TEN YEARS WORTH OF DATA, BRING 10 YEARS WORTH OF DATA. AS A FINANCE GUY BEING THROUGH THIS PROCESS, AS MUCH DATA WE PUT IN, THE MORE WE CAN LOOK AT FORECASTING AND HISTORY. JIM AND I WERE VERY PLEASED WITH THAT BECAUSE WE'LL PROBABLY BRING AT LEAST TEN YEARS OF DATA INTO IT. WE CAN BRING MORE. IT'S AN EXPORT. WE'LL GIVE EVERYTHING TO THEM, UPDATE IT, MAKE SURE IT'S GOOD. THE PRIORITY IS GOING TO BE THE BUDGET MODULE. >> THAT'S GREAT. THIS SOUNDS WONDERFUL. IT SOUNDS LIKE A DREAM COME TRUE. >> THIS IS A CLOUD-BASED SOFTWARE WHICH OUR CURRENT ACCOUNTING SOFTWARE WAS NOT AND WHEN WE HAD THE CYBERATTACK, WE HAD TO START DOING A HYBRID CLOUD VERSION OF THEIR SOFTWARE. I APPRECIATE THAT THEY WERE WILLING TO DO THAT, BUT THEY HAVE BEEN TOO SLOW TO COME OUT WITH A CLOUD-BASED SOFTWARE WHERE OTHER COMPANIES HAVE. ONE THING ALEX DIDN'T MENTION, A COUPLE THINGS, WAS WE'VE BEEN WORKING ON THIS SINCE FEBRUARY OF '24. WE TOOK A LONG TIME TO PUT IN ALL THE COMPONENTS OF NOT ONLY THIS, BUT THE NEXT SOFTWARE HE'S GOING TO TALK ABOUT, REALLY LOOKING CAREFULLY AT AN RFP THAT TOOK OVER AN YEAR TO GET TO THIS POINT. ALSO WITH CLEARGOV, BY BUNDLING AND HAVING THOSE FOUR DIFFERENT CHOICES, WE WERE BASICALLY ABLE TO GET THE TRANSPARENCY FOR FREE. THERE WAS A $28,000 DISCOUNT BY TAKING THAT TRANSPARENCY IN ADDITION TO THE BUDGETING SOFTWARE FOR OPERATIONAL CAPITAL. REALLY IT'S LIKE PAYING FOR ITSELF. >> WHAT DO YOU SEE AS CHALLENGES TO GOING FROM THE ONE SYSTEM TO THE OTHER? >> WITH OPENGOV TO CLEARGOV I DON'T SEE ANY CHALLENGES. WE'LL CONTINUE TO OPERATE OPENG.OV WHILE WE'RE USING CLEARGOV AND THEN THAT DROPS OFF I DON'T HAVE TO PLAY WHAT IF'S IN THE FINANCIAL SOFTWARE OR CREATE SPREADSHEETS TO SAY BUDGET IMPACT IF WE DO A PROJECT OR WE WANT A PERCENTAGE INCREASE TO OUR STAFF. I CAN DO THAT IN CLEARGOV AND IT DOESN'T AFFECT ANYTHING. I CAN TAKE THE PERSONNEL BUDGET, FOR EXAMPLE, AND JUST CREATE A WHAT IF CATEGORY AND SAY WHAT IF WE DID X AND PUT THAT PARAMETER IN AND IT'S ALMOST LIKE HAVING A SANDBOX WHICH YOU'LL HEAR ME TALK ABOUT IN THE NEXT ONE. WE CAN PLAY IN THE SANDBOX WITHOUT BREAKING A LOT OF STUFF. WE CAN TEST A LOT OF THINGS IN THIS SOFTWARE AND THE NEXT ONE I'M GOING TO TALK ABOUT. >> AS A COUNCIL PERSON, WOULD I BE ABLE TO GO IN AND SAY HOW MANY MORE YEARS DO WE HAVE TO PAY ON THE ROADS OR SOMETHING THAT WE BONDED OUT? WOULD I BE ABLE TO GO IN AND DO THAT THROUGH THIS? >> IT DOES HAVE A FORECASTING PIECE. I DON'T THINK IT HAS THAT CAPABILITY TO SAY, BUT YOU'LL SEE WHAT YOU CAN GO BACK AND LOOK AT THE PAST, RIGHT, TO SEE OUR EXPENSES AND REVENUES AND EXPENSES. YOU'LL BE ABLE TO COMPARE ALL THAT. GOING FORWARD IN THE TRANSPARENCY PIECE MUCH LIKE IN OPENCHECKBOOKS AT THE STATE LEVEL, YOU'LL BE LOOKING AT CURRENT AND PAST DATA. WE CAN DO A LOT OF ANALYTIC FORECASTING WITH THE NEXT SOFTWARE WE'LL TALK ABOUT. CAN WE PUT IT ON THERE? I DON'T THINK WE CAN PUT IT ON THE DASHBOARD. WE'LL ASK. I THINK IT JUST LOOKS AT PAST [01:15:04] HISTORY AND CURRENT HISTORY AND ALLOWS ANYBODY TO LOOK AT, FOR EXAMPLE, THE ROADS. >> I'M ALWAYS CURIOUS HOW MANY MORE YEARS DO WE HAVE ON THIS BOND. I DIDN'T KNOW IF WE COULD JUST GO IN WITHOUT GOING YOU GUYS AND OH, WE'VE GOT 18 MORE YEARS OR 12 YEARS ON THAT. >> WE WOULD HAVE TO CREATE ANALYTICS. YOU COULD DO THAT WITH THE OTHER SOFTWARE, BUT IT WOULDN'T BE USER INTERFACED. I WOULD HAVE TO SIT DOWN AND CREATE THAT DOCUMENT OR REPORT FOR COUNCIL. >> ANY OTHER QUESTIONS? ANY OBJECTIONS TO MOVING THIS ON TO [ Software Solutions Visual Intelligence Portfolio (VIP) - Award Contract] MONDAY? OKAY. ALEX, YOU WANT TO ITEM WITH ITEM 3H, SOFTWARE SOLUTIONS VISUAL INTELLIGENCE PORTFOLIO AND AWARDING THAT CONTRACT? >> YES. THIS IS THE MEAT AND POTATOES. FEBRUARY YOU DID THE TIME KEEPING PIECE WITH RIGHT STUFF THAT INTEGRATES WITH SSI. WE JUST TALKED ABOUT CLEARGOV AND THE BUDGETING AND TRANSPARENCY PIECE. IT CONNECTS TO ESSENTIALLY THE MOTHER SHIP, WHICH IS THE HEARTBEAT OF THE FINANCIAL SYSTEM WHICH IS SSI. JIM STOLE MY THUNDER A LITTLE BIT. THIS IS A LONG PROCESS. I LAID OUT HOW LONG WE'VE BEEN WORKING ON THIS. WHEN THE RPF CLOSED, WE HAD 11 RESPONSES. AS I MENTIONED, WHEN WE DID RIGHT STUFF, RIGHT STUFF PUT IN A PART OF THEIR PROCESS WITH SSI AND THEY PUT ONE IN SEPARATELY IN CASE WE WENT WITH A DIFFERENT FINANCIAL SOFTWARE BUT STILL WANTED TO USE THEIR TIME KEEPING PIECE. REALLY WE HAD TEN WHEN IT CAME JUST TO THE FINANCIAL SOFTWARE. YOU SEE THE IMPLEMENTATIONS. EVERYBODY THAT WAS ON THE IMPLEMENTATION TEAM FROM IT TO FINANCE TO CITY MANAGER, MYSELF, HR, THIS WAS AN END OF YEAR PROCESS. WE WERE SITTING THROUGH MEETINGS AROUND THANKSGIVING AND CHRISTMASTIME DOING THESE INTERVIEWS AND DEMOS WITH THE SOFTWARE. WE KNOW IT'S IMPORTANT TO THE CITY. I WANT TO APPLAUD STAFF FOR ALL THEIR HARD WORK. IT WAS A TIGHT TIMELINE AND I KNOW IT WAS DIFFICULT BECAUSE IT DID TAKE AWAY FROM THINGS WE COULD BE DOING AT THE END OF YEAR PROCESS AND THEN OPENING THE BOOKS FOR 2025. IN THIS PIECE WE STARTED DOING INITIAL NEGOTIATIONS IN FEBRUARY. AS YOU SEE IN THE RESOLUTION AND I'LL POINT THIS OUT, JOHN AND I, CITY MANAGER AND I, HAD A LIST OF THINGS WE WANTED TO SEE IN THE SSI AGREEMENT. THEY AGREED TO EVERYTHING WE ASKED THEM. NOW WE'RE IN THE PHASE OF OUR LAW DIRECTOR AND SSI SOFTWARE SOLUTIONS GOING BACK AND FORTH ON SOME LANGUAGE. IT'S NOT GOING TO CHANGE THE OVERALL PROJECT OR OVERALL COST. IT'S JUST SOME OF THE LEGAL TERMINOLOGY. WE THINK IT'S MOVED FORWARD. LET THE ATTORNEYS CONTINUE TO WORK, BUT IT'S NOT GOING TO CHANGE THE DIRECTION WE'RE GOING IN AND THE PROCESS. JUST GOING TO GIVE YOU HOW MANY OF THE TEN -- THERE'S 11 ON THERE RIGHT STUFF -- WAS PART OF THE SSI SOLUTION, RFP AND SEPARATELY. YOU CAN SEE THE COST THERE. AFTER THE INITIAL REVIEW WE RANKED THEM AND SUPPORT THEM BASED ON ALL THE RFPS AND WE BROUGHT TWO TO INTERVIEW AND THEN WHICH WAS BSNA SOFTWARE AND RIGHT STUFF AND AT THE END OF THE DAY STAFF SCORED AND RECOMMENDED MOVING FORWARD WITH RIGHT STUF -- >> YOU MEAN SOFTWARE SOLUTIONS. >> SORRY. SOFTWARE SOLUTIONS. WE ALREADY DID RIGHT STUFF LAST MONTH. THERE IS AN INCH AN INCH AN IMPLEMENT COST THERE. WE'LL LOOK AT THAT IN A MINUTE. WE HAD A LOT TO LOOK AT IN THESE R FPS. WHAT'S VIP GOING TO DO? IT'S A CLOUD-BASED SYSTEM, TOUCHED ON THOSE A BIT. IT DOES THE ENTIRE ACCOUNTING PIECE. HERE'S EVERYTHING THAT'S INCLUDED THAT WE TALKED ABOUT. FLEXIBLE REPORTING, IT'S ALSO KIND OF TIED TO THE NEXT SLIDE. WE HAVE [01:20:04] CUSTOM REPORTING THAT WE'D BE ABLE TO DO. SO WE CAN LOOK AT CUSTOM REPORTS ON A DAY-TO-DAY BASIS. ANYBODY THAT STAFF-WISE HAS ACCESS TO THE SOFTWARE WILL BE ABLE TO CLICK ON IT. THIS DOES NOT HAVE AN APP, BUT IT'S MOBILE FRIENDLY. IF I'M LOOKING AT IT ON AN IPAD OR COMPUTER ORE AUTOMATICALLY SO I CAN VIEW IT. IT WILL SPEND EMAIL NOTIFICATIONS THAT I HAVE THINGS PENDING. IF THERE'S SOMETHING I NEED TO APPROVE IN MY BOX, I'LL GET AN EMAIL NOTIFICATION AS SOON AS I APPROVE IT. JIM WILL GET AN EMAIL NOTIFICATION BACK IT'S APPROVED TO THE NEXT LEVEL OR IT WILL GO ALL THE WAY BACK DOWN IF I'M THE LAST APPROVAL PROCESS IN THAT CHAIN. IT WILL GO BACK TO THE ORIGINAL PERSON AND SAY IT'S BEEN APPROVED. AT ANY POINT I CAN LOOK AT ANY PROCESS THAT IS IN THE SYSTEM TO SEE WHERE IT'S AT AND IT WILL ALLOW IF I WANT TO SAY, FOR EXAMPLE, I'M GOING TO SPEND $500 OUT OF A LINE ITEM, BUT THERE'S ALREADY RECOLLECT REQUISITIONS, YOU CAN SIT IT O IT OR IF ONE IS DENIED, IT WILL SEND ME AN EMAIL SAYING YOU MAY PROCEED WITH YOUR $500 PURCHASE BECAUSE IT'S NOW WITHIN THE APPROVED AMOUNT IN THE LINE ITEM. SO THERE'S A LOT OF THINGS IT'S ABLE TO DO. WE TALKED ABOUT THIS DURING THE BUDGET MEETING AND WE WERE DOING RIGHT STUFF. IT DOES PAYROLL AS WELL. SO WE'LL HAVE A PAYROLL COMPONENT. IT DOES INTERACT SEAMLESS. ONE PART OF THE MODULE'S IN THE SOFTWARE AND IT WILL AUTOMATICALLY CALCULATE WITH THE BUDGET. SO AFTER A PAYROLL, MAKE ALL THE ADJUSTMENTS IN THE BUDGET AND PERCENTAGES, HOW MUCH IS USED OUT OF LINE ITEMS . VIP ANALYTICS IS KIND OF THAT FORECASTING PIECE I DISCUSSED. THIS IS A VERY ROBUST SOFTWARE THAT INTERACTS WITH SSI AND WE'LL BE ABLE TO CREATE ANY REPORTS. WE CAN SAVE THEM, RUN AUTOMATIC REPORTS. ANY REPORT WE WANT TO THINK OF TO CREATE, WE CAN DO IT IN VIP ANALYTICS. IF I LOG IN, I'LL BE ABLE TO SEE ALL THE UTILITY, THE PAYROLL. FINANCE WILL BE ABLE TO SEE EVERYTHING. AS A USER, I'LL BE ABLE TO SEE DIFFERENT THINGS IF I WAS A DEPARTMENT OR DIVISION HEAD. IT DOES COME WITH THE SANDBOX. OUR DATA, WE CAN PUSH THE SANDBOX DATA EITHER DIRECTION. IN OTHER WORDS, IF WE HAVE A NEW EMPLOYEE AND WANT TO SHOW THEM HOW THE SYSTEM WORKS, WE CAN GO INTO THE SANDBOX, CREATE RECOLLECT AND UPDATE THE SANDBOX WITH CURRENT NUMBERS AND LET THEY EMPLOYEE. WE CAN ALSO DO WHAT IF. IF WE'RE ABOUT TO IMPLEMENT SOMETHING AND WANT TO TEST IT, WE WILL TEST IT IN THE SANDBOX, MAKE SURE IT DOESN'T BREAK THE SYSTEM AND PUSH IT LIVE INTO THE SSI SOFTWARE. THERE WERE ONLY ONE OF A COUPLE VENDORS THAT HAD HAD. I LIKE THAT IDEA AND SO DOES STAFF. IT LOOKS ALL THE SAME, BUT IT'S I' [01:25:02] AFFECT LIVE DATA. SO WE DID LIKE THAT AND THEN TO TOUCH ON THE TAX SIDE OF IT, THERE WAS ONLY A FEW VENDORS THAT OFFERED TAX SOFTWARE. THE TWO THAT WE NARROWED DOWN DID NOT OFFER TAX. THE REASON A LOT OF THE FINANCIAL SOFTWARE COMPANIES OUT THERE DO NOT PLAY OR OFFER IN THAT WORLD THE TAX SOFTWARE IS OBVIOUSLY EACH STATE IS DIFFERENT, BUT IN REGARDS TO OHIO, A LOT OF MUNICIPALITIES OUTSOURCE TAX AND A LOT OF COMPANIES ARE CONCERNED ABOUT INVESTING TIME AND MONEY INTO A TAX MODULE WHEN OUR STATE LEGISLATURE ALWAYS TALKS ABOUT ELIMINATING LOCAL INCOME TAX AND HAVING IT ALL REPORT TO THE STATE AND THEN DISTRIBUTED BACK TO US. SO I UNDERSTAND WE ASKED A LOT. SO WE WILL STAY WITH CIVICA TAX FOR OUR TAX DEPARTMENT DIVISION AND THERE ARE OTHER SOFTWARES WHEN WE WENT THROUGH SOME OF THE INTERVIEW PROCESS. WE ASKED THE OHIO MUNICIPALITY THAT USE SSI WHAT CLIENTS -- FIRST DO THEY HAVE A TAX DIVISION AND IF YES, WHAT SOFTWARE THEY HAVE. WE CAN LOOK AT THOSE SOFTWARES LATER THAT WILL INTERACT WITH SSI, BUT SHORT TERM WE WILL STAY WITH CIVICA TAX WHILE WE MOVE FORWARD WITH THAT. WE WERE ABLE TO NEGOTIATE THE ONE TIME COST OVER THE TERM OF THE CONTRACT AND IT DROPS OFF IN 2030. THE VIP ARCHIVE DATABASE, PART OF THE CONTRACT ONLY TAKES A CERTAIN AMOUNT OF DATA INTO THE CURRENT SYSTEM. WE FEEL WE NEED TO BRING SOME MORE DATA. SO VIP ARCHIVE DATABASE IS FOR ALL THE OTHER DATA. WE'LL TAKE AS MUCH DATA AS WE CAN, EVERYTHING WE CAN AND PUT IT IN THAT VIP ARCHIVE DATABASE. WE'LL BE ABLE TO USE THE SOFTWARE TO LOOK AT THINGS LET'S SAY BACK IN 2000 IF WE GO BACK AND UPLOAD ALL THAT. THAT'S WHY WE CHOSE TO PAY A LITTLE EXTRA TO HAVE THE DATABASE SO WE CAN LOOK AT WHERE WE CAME FROM AND OUR SOFTWARE. YOU SEE THE SANDBOX IS PART OF THE PROCESS THERE. WE DEFINITELY BELIEVE THE SANDBOX IS IMPORTANT AS WE MOVE FORWARD, ESPECIALLY WITH TESTING NEW THINGS AND LETTING NEW EMPLOYEES WORK IN THE SYSTEM. WE RECOMMEND MOVING FORWARD WITH SOFTWARE SOLUTIONS, THE VIP PLATFORM AND LIKE I MENTIONED WITH THE AGREEMENT, THE REASON WHY WE'RE KIND OF MOVING FORWARD IS I DON'T KNOW THE SOFTWARE VENDOR, BUT A COUPLE OF THEM JUST GOT BOUGHT OUT BY FOREIGN COMPANIES. SO A LOT OF THE OHIO CLIENTS ARE STARTING TO MOVE CHANGING RIGHT NOW BECAUSE OF THIS BUYOUT. TWO ADDITIONAL COUNTIES HAD JUST SIGNED ON WITH SOFTWARE SOLUTIONS AND THEY SAID WE WANT TO GET HUBER HEIGHTS IN LINE. YOU GUYS HAVE GONE THROUGH THE PROCESS, VETTED. WE WANT TO MAKE SURE YOU'RE AHEAD OF THE OTHER COUNTIES MOVING QUICKLY BECAUSE OF THIS SOFTWARE BEING BOUGHT OUT BY A FOREIGN COMPANY. >> NANCY? >> YEAH. WHAT'S THE TRAINING TIMELINE? >> SO AS PART OF IT, WE'LL HAVE TWO OPPORTUNITIES OF TRAINING. SO IN-PERSON TRAINING AND THEY'RE JUST DOWN THE STREET, SO THERE'S NO COST FOR THEM TO COME UP HERE. THEN THERE WILL BE SOME VIRTUAL TRAINING. THEN THERE'S GOING TO BE TRAINING THE TRAINER. AS WE MOVE FORWARD WITH THIS, THERE'S GOING TO BE SOME ADDITIONAL POLICIES THAT COME OUT AND HOW THE USERS INTERFACE WITH THIS SOFTWARE, BOTH BETWEEN RIGHT STUFF, CLEARGOV, A BUDGETING PIECE AND THE TRANSPARENCY STUFF. THAT'S KIND OF A PLUS WITH THAT SOFTWARE AND HOW WE OPERATE WITH SSI, WHO IS PUTTING REQUISITIONS IN, WHO IS REVIEWING IT, ALL THE LAYERS. WE ALSO HAVE UNLIMITED LIBRARY WHEN IT COMES TO SOFTWARE SOLUTIONS. SO THEY HAVE A WHOLE LIBRARY SYSTEM. IF YOU AREN'T A VIDEO PERSON AND WANT TO READ WORD DOCUMENTS AND PDF DOCUMENTS, THEY HAVE THAT FOR YOU. IF YOU'RE VIDEO, THEY HAVE VIDEOS. IF WE BRING SOMEBODY ON BOARD, WE'LL TRAIN THE TRAINERS AND AS WE ROLL IT OUT TO THE EMPLOYEES, OUR STAFF WILL BE ESSENTIALLY TRAINING OTHER STAFF HOW TO USE THIS SYSTEM AND WHEN WE BRING NEW EMPLOYEES ON, WE CAN DO A COMBINATION BETWEEN TRAIN THE TRAINER AND ALL THE LIVE VIDEOS PLUS ALL THE [01:30:05] DOCUMENTS AND DOCUMENT FOLDER. ALSO WE ALSO GET A SEAT AT THE TABLE AS ONE OF THEIR CLIENTS AND ALL THEIR USER CONFERENCE. SO WE -- AND THEY HAVE A LOT OF OHIO CLIENTS BETWEEN CITIES, TOWNSHIPS, AND COUNTIES. WE'LL HAVE A SEAT AT THE TABLE OF CHANGES OR RECOMMENDED AND CHANGES. A LOT OF CITIES TOLD US THEY PUT SOME OF THEIR FINANCE STAFF ON CERTAIN COMMITTEES AND THEY GO TO THE USER CONFERENCES. THEY'RE AN OHIO-BASED COMPANY. GUESS WHERE ALL THE CONFERENCES ARE, HERE IN OHIO. IT'S NOT LIKE WE'RE FLYING SOMEBODY ACROSS THE UNITED STATES TO GO TO A USER CONFERENCE. THEY MIGHT BE IN NEAT LOCATIONS LIKE THE BAY OR SOMETHING. >> WILL WE RECEIVE TRAINING SO WE CAN ACCESS DATA AVAILABLE ON THERE? >> WE WILL DO IT THROUGH CLEARGOV, BUT THIS WILL BE MORE USER-FACED INTERNALLY IN REGARDS TO LIKE PUTTING REQUISITIONS IN, AP, PAYROLL, THE DAY-TO-DAY. >> RIGHT, RIGHT. I THANK YOU FOR THIS EFFORT. YOU'VE DONE A SPECTACULAR JOB, JIM. I KNOW IT'S BEEN LONG WAITED, APPRECIATE ALL YOUR WORK IN GETTING IT DONE. >> THIS WILL BE MY THIRD ONE AND HOPEFULLY MY LAST WHEN IT COMES TO CONVERTING FINANCIAL SOFTWARES. THIS YEAR'S GOING TO BE TOUGH. A LOT OF WORK FROM STAFF WORKING THE OLD SYSTEM, TRYING TO LEARN THE NEW SYSTEM AND WORKING WITH VIP, CLEARGOV, AND RIGHT STUFF. WHAT I'D LIKE TO REPORT IN '26 AFTER A FULL YEAR OF OPERATING MAYBE AT THE END IS THE EFFICIENCIES THAT WE'RE SEEING BECAUSE I KNOW WE WERE TALKING AT THE RIGHT STUFF, THE QUESTION CAME UP FROM COUNCIL HOW MUCH TIME ARE WE GOING TO SAVE? THIS YEAR I CAN'T USE '25 BECAUSE WE'RE WORKING IN AN OLD SYSTEM AND OPERATING IN A NEW SYSTEM, BUT ONCE WE HAVE A FULL YEAR OF BEING LIVE, WE'LL BE ABLE TO PROVIDE ALL THAT INFORMATION. >> RIGHT. >> AND SCVU WHICH IS ANOTHER SOFTWARE. WE'RE REDIGITIZING A LOT OF OUR PROJECT. TONY AND I, SMALL COMMITTEE, HAVE BEEN WORKING WITH TAKING ALL OUR OLD DOCUMENTS AND DIGITIZING THEM AND IT'S KEPT IN TWO DIFFERENT DATA CENTERS. WE ALWAYS HAVE ACCESS TO THIS. IT'S FIREPROOF AND IN TWO DIFFERENT DATA CENTERS. SO IF SOMETHING HAPPENED IN ONE DATA CENTER, WE HAVE ALL THOSE DOCUMENTS AND IT'S EVERYTHING FROM CONTRACTS TO PERMANENT RECORDS. IT'S ANOTHER BIG PROJECT THIS YEAR. WE HAVE A LOT OF PAPER. >> WE'RE DOING OUR ZONING AND PLANNING? >> OH, YES. WE'RE DIGITIZING. >> WONDERFUL, ANOTHER THING THAT'S LONG OVERDUE. >> NOT ONLY ARE WE ASKING STAFF TO LOOK AT NEW SOFTWARE AND TRAIN, WE'RE GOING THROUGH A MAJOR DIGITIZING OF ALL OF OUR RECORDS AND WHICH WE'LL HAVE AN INTERFACE WITH THE PUBLIC AT SOME POINT. >> GREAT. GLAD TO HAVE YOU ON BOARD. >> THANK YOU. >> ANY OTHER QUESTIONS? MARK? >> JOHN, THIS WAS NECESSARY LONG AGO? . >> OH, YES. >> AND, MAYOR, YOU HAVE COMMENTED SEVERAL TIMES THE TEAM THAT WE'VE ASSEMBLED AND THE FOLKS THAT JOHN HAS BROUGHT ON BOARD, WE OBVIOUSLY, ALEX, WOULDN'T HAVE DONE THIS HAD YOU NOT JOINED OUR TEAM AND I DON'T BELIEVE YOU COULD HAVE DONE IT WITHOUT JIM'S HELP. >> IT'S A TEAM EFFORT. >> I REALLY DO RECOGNIZE JIM BELL AND YOU'VE BEEN HERE HOW LONG? >> 13 YEARS. >> AND I THINK YOU AGREE ALEX HAS BEEN A FINE ADDITION. >> ABSOLUTELY, YES. >> SOMETIMES IT'S ALMOST LIKE THERE WERE ROADBLOCKS PUT UP IN FRONT OF FINANCE AND HOPEFULLY WE'VE TAKEN THOSE AWAY AND WE'VE PROVIDED EXPERTISE AND KNOWLEDGE AND I THINK IN THE NEXT COUPLE YEARS YOU'LL HAVE A LOT OF THE INFRASTRUCTURE UP TO DATE AND IT REALLY PUT US IN THE NEXT PHASE OF WHAT WE'RE DOING. I'M VERY IMPRESSED. >> THANK YOU. ANY OTHER QUESTIONS, COMMENTS? YES, DON? >> I'M GOING TO PUT JIM BELL ON THE SPOT. OVER THE YEARS WE'VE HAD THE DISCUSSION MANY TIMES ABOUT WHAT A PAIN PAYROLL IS AND WHAT IT TAKES YOUR DEPARTMENT EVERY PAY PERIOD TO ASSEMBLE [01:35:03] PAYROLL. CAN YOU SPEAK TO WHAT RELIEF THIS IS GOING TO GIVE YOU IN THAT REGARD? THIS SOFTWARE IS GOING TO PROVIDE A LOT OF EFFICIENCIES FOR US. PAYROLL IS NOT GOING TO BE EASY. THIS WILL ALLOW IN COMBINATION WITH THE NEW TIME SHEET SOFTWARE FROM RIGHT STUFF, I SEE A LOT OF EFFICIENCIES WITH THOSE TWO COMBINED TOGETHER. THE GO LIVE DATA YOU DIDN'T MENTION, ALEX, MAY NOT BE IN TILL VERY LATE THIS YEAR, EARLY NEXT YEAR. WE'LL GET THERE AS SOON AS POSSIBLE. THEY HAD ONE OF THE MORE AGGRESSIVE SCHEDULES, NINE TO 12 MONTHS. I ALSO WANT TO GIVE CREDIT TO STAFF IN FINANCE DEPARTMENT. MANY, MANY, MANY HOURS WERE PUT INTO THIS RFP AND MAKING SURE IT WAS VERY -- THEY PUT A LOT OF EFFORT AND DILIGENT HOURS INTO IT AND I APPRECIATE THE STAFF. ONE PERSON COMING ON BOARD IS CURRENTLY USING THIS PAYROLL SOFTWARE IN HER CITY. I WON'T MENTION WHERE SHE'S COMING FROM, A LOCAL CITY. SO WE'RE VERY HAPPY SHE'S ALREADY GOING TO HAVE THAT BACKGROUND. THAT WILL HELP OUR STAFF, REALLY APPRECIATE THE NICE COMPLIMENTS. >> I'D ALSO JUST ECHO COUNCILMAN CAMPBELL. THIS IS GREAT WORK, PEOPLE, COULDN'T BE HAPPIER WITH WHAT STAFF PUT TOGETHER HERE. IT'S A REAL SOLUTION. THANK YOU. >> THANK YOU, DON. ANY OTHER QUESTIONS OR COMMENTS? ANY OBJECTIONS TO MOVING THIS ON? WE'LL SEE IT ON MONDAY. NEXT UP IS ITEM 3I, THE DUBLIN 7 PROJECT. . [ Brandt Pike/Fishburg Road Mast Arm Traffic Signal Installation Project - Award Contract] >> I THINK THIS ITEM WILL BE DISCUSSED IN EXECUTIVE SESSION. >> NEXT UP ITEM 3J, THE BRANDT PIKE PUSHBERG PROJECT. >> GOOD EVENING, COUNCIL. THIS LEGISLATION IS FOR THE BID AWARD OF CONSTRUCTION OF NEW TRAFFIC SIGNAL AT THE INTERSECTION OF BRANDT PIKE AND FISHBURG ROAD. THE WORK INCLUDES A TOTAL UPGRADE OF THIS INTERSECTION, A NEW ADA COMPLIANT HANDICAP RAMPS, NEW ASPHALT PAVEMENT OVERLAY, NEW PAVEMENT MARKINGS, DECORATIVE STAMPING OF THE CROSSWALKS, AND INSTALLATION OF THE MAST ARM TRAFFIC SIGNALS, INCLUDING SIGNAL PREEMPTION AND LIGHTED STREET NAME SIGNS. WE HAD TWO BIDDERS AND TWO MAIN ONES IN THE LOCAL AREA, CAPITAL ELECTRIC AND CONSTRUCTION. CAPITAL ELECTRIC WAS THE LOW BID ON THIS, BUT THE 210 CALENDAR DAYS TO COMPLETE THE PROJECT. THE BID TABULATION IS SHOWN IN YOUR PACKET, I BELIEVE. BANZEL CAME IN ABOUT $20,000 HIGHER. WE WOULD LIKE TO GIVE THIS TO CAPITAL ELECTRIC. THEY HAVE PERFORMED MANY PROJECTS IN THE CITY AND ARE CURRENTLY THE CONTRACTED COMPANY THAT DOES OUR STREET DEPARTMENT WORK FOR OUR TRAFFIC SIGNALS. NOT TO EXCEED ON THIS WOULD BE $650,000 AND THE WORK SHOULD BE COMPLETED NEAR THE END OF THE YEAR. THIS IS CONSIDERING THE APPROXIMATE SIX-MONTH DELIVERY TIME STILL FOR MAST ARM POLES. THE STREET CAPITAL FUND WILL SED TO FUND THIS PROJECT. >> THANK YOU. ANY QUESTIONS? ANY OBJECTIONS? OKAY. NEXT ITEM 3K, [ 2025 Rehabilitation Of Sewer Lines Project - Award Contract] THE 2025 REHABILITATION OF OUR SEWER LINE PROJECT AND AWARDING THAT CONTRACT. >> THIS LEGISLATION IS AUTHORIZING AN AWARD FOR CONTRACT TO VISU-SEWER OF OHIO FOR THE LINING OF EXISTING SANITARY SEWERS. THIS PROCESS OF LINING THE OLD SEWERS HAS NOW BECOME A YEARLY PROGRAM FOR US AND HAS BEEN USED EIGHT TIMES NOW IN THE PAST ALMOST EVERY YEAR AND IT'S WORKED WELL TO PROLONG THE LIFE OF OUR SEWERS. THE TOTAL LENGTH OF PIPE THIS YEAR IS 6,700 LINEAR FEET. BID OPENING THIS WAS FEBRUARY 28TH AND THERE WERE FOUR CONTRACTORS SUBMITTED BIDS. ALSO IN YOUR PACKET IS THE BID RESULTS, $342,298.95 FOR VISU-SEWER AND A 300 CALENDAR DAYS TO COMPLETE THE WORK. THEY PRETTY MUCH SAID [01:40:02] THEY'LL BE WORKING THIS SUMMER, SO MOST OF IT WILL BE DONE BY FALL. NOT TO EXCEED AMOUNT IS 376,500 AND THIS COMPANY HAS NOT WORKED IN HUBER HEIGHTS, BUT THEY DID WORK IN TIP CITY THE LAST COUPLE YEARS AND THEY GAVE ME A GOOD RECOMMENDATION FOR THEM. THIS IS FUNDED THROUGH THE SANITARY SEWER FUND. >> THANK YOU. ANY QUESTIONS? >> IF THEY SAID THEY WOULD WORK ALL SUMMER AND BE DONE IN THE FALL, WHY DID THEY BID 300 CALENDAR DAYS? >> BECAUSE THEY HAVE A NUMBER OF OTHER CITIES TO WORK AT AND JUST PUT A HIGHER NUMBER OF CALENDAR DAYS JUST TO MAKE SURE THEY DIDN'T GO OVER. THEY FEEL FEEL BE DONE BY FALL. >> SO WE'RE CONFIDENT -- >> THEY CAN DO THIS ANY TIME -- I BELIEVE THE TEMPERATURE IS 40 OR 50 DEGREES IT HAS TO BE OUT. THEY PLAN ON BEING DONE BY LIKE OCTOBER. THE >> I DON'T DOUBT YOUR JUDGMENT. I JUST LOOK AT THIS AND SAY FOR $3,000 MORE WE COULD GET IT DONE IN 150 CALENDAR DAYS, HALF THE TIME. >> THERE'S NO HURRY ON THIS. >> STILL I MEAN WHY WOULD YOU DRAG SOMETHING OUT FOR TWICE THE TIME IF YOU COULD GET IT DONE? YEAH. >> THAT'S UP TO YOU. WE FELT THE COMPANY HAD THE GOOD REFERENCES THAT WE FELT TO STAY WITH THEM. >> OKAY. I DON'T HAVE A PROBLEM WITH IT. I JUST WAS CURIOUS. >> THEY DON'T DO THAT MUCH DISRUPTION TO PEOPLE. THEY WORK SOMETIMES IN THEIR FRONT YARDS, BUT THEY GET DONE IN LIKE A DAY IN THEIR FRONT YARDS. >> OKAY. THANK YOU. >> A LOT OF TIMES IT'S HARD NOT TO PICK THE LOW BIDDER, BUT YOU NEVER KNOW. IF I DON'T HAVE A GOOD ENOUGH REASON, YOU'LL HEAR ABOUT IT. >> ANY OTHER QUESTIONS? ANY OBJECTIONS? OKAY. NEXT IS THE [ 2025 Water Main Replacement Project - Award Contracts] 2025 WATER MAIN REPLACEMENT PROJECT AND AWARDING THAT CONTRACT. >> BEFORE I START THIS ONE, THE MAP I HANDED OUT, I CAN GO OVER IT REAL QUICK. ALL THE RED LINES ON THIS MAP SHOW THE STREETS THAT WE HAD DESIGNED THIS PAST YEAR AND WE DID WORK TO SEE WHAT AREAS WERE BEST TO GO WITH AS FAR AS COSTS WERE CONCERNED AND HOW TO BREAK IT UP INTO DIFFERENT PROJECTS FOR DIFFERENT CONTRACTORS. WHAT WE WOUND UP GOING WITH IS AREA A ON TOP PHASE I AND AREA A PHASE II AND AT THE BOTTOM AREA C PHASE I. THE FUTURE AREAS SHOWN THERE WILL BE DONE IN THE NEXT PROBABLY TWO YEARS. WE'LL BE STARTING THOSE WITH THE NEXT PROGRAM. SO WHAT THOSE THREE SECTIONS ARE SHOWING I CAN GO THROUGH HERE, BUT ROUGHLY IT'S ABOUT THREE MILES WORTH OF WATER MAIN REPLACEMENTS AND WE'RE LOOKING AT ABOUT 5.2 TO $5.3 MILLION OF WORK. I DID HOLD BACK A LITTLE BIT ON WE HAD ROUGHLY 6 MILLION SCHEDULED FOR THE BUDGET. THE PROJECT I BELIEVE AARON BROUGHT HERE FOR WALMACK WAS ABOUT 400,000 WE ESTIMATED. WE WANT TO USE THE WATER MONEY THIS YEAR TO DO THAT PROJECT. WE'RE STAYING UNDER THE 6 MILLION RIGHT NOW. FOR THIS PROGRAM, THIS LEGISLATION IS AWARDED CONTRACT TO PERFORM SITE DEVELOPMENT AND M AND T EXCAVATING FOR REPLACEMENT OF ALL THESE WATER MAINS ON 13 DIFFERENT STREETS IN THE TWO DIFFERENT AREAS SHOWN. THE STREET MAP YOU HAVE SHOWS ALL THE DESIGN STREETS WE HAVE NOW. THE ONES IN SOLID RED ARE THE ONES WE ARE REPLACING. WORKING AREA C CONTAINS THREE SECTIONS AND IT'S LOCATED ON THE SOUTHERN PART OF THE CITY ON REY, BERNARD, BERGEN, NAUGHTON AND NEYER. THERE WERE TWO CONTRACT SUBMITTED BIDS FOR THIS PHASE OF WORK AND PERFORMANCE SITE DEVELOPMENT WAS THE LOW BIDDER. HE'S THE ONLY ONE THAT [01:45:03] WOULD BID ON ALL THREE SECTIONS, WHICH WAS KIND OF A REQUIREMENT. HIS BID WAS $1,635,088 AND 20. WE'D LIKE TO AWARD THAT SECTION TO THEM HAD IF A NOT TO EXCEED AMOUNT OF $1,799,000. THIS WORK WILL START IN APRIL AND BE PERFORMED THROUGH THE SUMMER AND HAS TO BE COMPLETED BY SEPTEMBER BEFORE WE PAVE THOSE ROADS. THE WORK FOR AREA A, THE PROJECT WAS BID IN TWO PHASES. EACH HAVE FOUR SECTIONS AND THE FIRST PHASE INCLUDES KIRKVIEW, PINEVIEW, TROY MANOR AND MONDAY VILLAS. THERE WERE THREE CONTRACTORS THAT SUBMITTED BIDS AND M AND T WAS THE LOWEST AND BEST AT $1,612,268. WE'D LIKE TO AWARD THAT SECTION TO THEM NOT TO EXCEED $1,773,500. THAT PART OF THE WORK IS SCHEDULED NOT TO START TILL ROUGHLY JULY OR AUGUST. THAT'S THE TIME THE CONTRACTOR GETS STARTED. WE DIDN'T GIVE A DEADLINE TO FINISH THAT WORK UNTIL LATE SUMMER NEXT YEAR. THAT'S WHY WE'RE HOPING TO GET SOME BETTER PRICES AND WE PUT THAT IN. SINCE WE HAVE A YEAR AND A HALF TO DO THE PROJECT, WE GAVE THEM MORE TIME. THE SECOND PHASE FOR AREA A ALSO CONTAINS FOUR STREETS, LEAWOOD, LEYCROSS, MENLO AND M AND T WAS THE BEST BIDDER AGAIN. WE WOULD LIKE TO GIVE THAT AWARD TO THEM THE TO EXCEED $1,702,000. THAT WORK THEY PLAN ON BEGINNING IN MARCH NEXT YEAR AND COMPLETED BY JULY. THAT ONE, THE ACTUAL HAS TO BE DONE BY SEPTEMBER 1ST, ALSO, SO WE CAN PAVE THE STREETS. ALL THIS MONEY FOR THIS PROJECT IS OUT OF THE WATER FUND. >> IS THERE SOME REASON M & T DIDN'T BID AREA C SECTION 20 AND 21? >> WE HAD A DEADLINE SEPTEMBER 1ST THIS YEAR AND THEY HAD TOO MUCH WORK GOING ON. THEY SAID THEY COULD GET ONE SECTION DONE, BUT WE TOLD THEM THEY HAD TO BID ON ALL THREE OF THEM. >> AND THE FIRST ONE IN AREA C SECTION 17, 18, 19. OKAY. I SEE WHERE 17 IS HERE. THEY'RE BIDDING FOR ONLY ONE PORTION OF IT. >> YEAH. THEY ONLY DID ONE PORTION. PART OF THE GUIDELINE WAS THEY HAD TO BID ALL THREE PORTIONS. >> WHAT ARE WE DOING? YOU'VE GOT THE FIRST BLOCK, YOU'VE GOT THREE OF THEM IDENTIFIED. WHO IS GOING TO DO AREA C SECTION 20 AND 21? >> WE'RE NOT DOING THAT AT THIS TIME BECAUSE WE ARE UP TO $5.2 MILLION IN COST. WE DECIDED TO HOLD OFF ON THAT SECTION TILL PROBABLY LATER NEXT YEAR WE'LL REBID IT. >> OKAY. ALL RIGHT. THANK YOU. >> YES, ANITA? >> YOU WERE SAYING THAT MENLO, THAT AREA'S NOT GOING TO START TILL NEXT MARCH. >> YES. >> MENLO'S THE CROSSROAD IN FRONT OF MONTICELLO. ARE WE GOING TO DO THAT AFTER SCHOOL'S OUT AND HAVE IT DONE BEFORE SCHOOL STARTS NEXT YEAR? THAT WILL IMPEDE ON TRAFFIC GOING IN THERE. >> YEAH. I HAD THAT DOWN FOR THEM STARTING ROUGHLY NEXT MARCH AND WE WILL MAKE SURE THEY WORK ON THAT IN THE SUMMERTIME. >> ANY OTHER QUESTIONS? ANY OBJECTIONS? THAT'S A LOT OF WORK, APPRECIATE EVERYTHING YOU'VE DONE TO GET THIS READY. >> THANK YOU. [ 2025 Sidewalk Program And Concrete Portion Of The 2025 Street Program - Award Contracts] >> WE'LL SEE THAT ON MONDAY. NEXT ITEM 3M, THE 2025 SIDEWALK PROGRAM AND THE CONCRETE PORTION AND AWARDING THAT CONTRACT. >> THIS IS ALSO OUR YEARLY PROGRAMS FOR CURB AND SIDEWALK. SECTION A ON YOUR BID TAB FOR THE SIDEWALK PROGRAM WHICH IS REPLACING SIDEWALKS AND DRIVE APPROACHES IN THE AREAS OF THE PROGRAM ESTABLISHED LAST YEAR. FOR THESE AREAS, THEY'RE ONES [01:50:04] RESIDENTS DID NOT REPLACE. THEY HAD UNTIL ROUGHLY THE END OF THE YEAR AND THESE ARE THE ONES WE COME IN AND HIRE A CONTRACTOR TO DO TO FINISH THE PROGRAM. THERE WERE THREE BIDDERS ON THIS SECTION. THE LOWEST BIDDER AND BEST WAS COBURNS CONCRETE AT $116,693. THIS COMPANY DID OUR SIDEWALK PROGRAM TWO YEARS AGO AND DID A GOOD JOB. NOT TO EXCEED IS $129,000. THEY WILL START THAT PROBABLY THE NEXT FEW WEEKS. SECTION B ON THE BID TAB WAS FOR LEVELING OF UNEVEN SIDEWALK. THE LOWEST BEST BIDDER WAS A-1 CONCRETE LEVELING FOR $2,970 $2,970 AND IT'S NOT FOR THAT LEGISLATION. THEY PUT SMALL HOLES IN THE CONCRETE AND LEVEL IT BY INJECTING GROUT AND CONCRETE UNDERNEATH TO BRING IT UP TO THE RIGHT LEVEL. WE JUST GOT A PO AND TOOK CARE OF IT. THAT'S NOT PART OF THIS. SECTION C IS THE CURB REPLACEMENT PROGRAM OF THE STREET PROGRAM AND THIS IS REPLACING ANY BAD CURBS ON THE STREETS WE WILL BE PAVING. THERE WERE THREE BIDDERS ON THIS SECTION AND COBURNS CONCRETE WAS THE LOW BIDDER AT 756,600. COBURN HAS NOT DONE CURB REPLACEMENT IN THE CITY BUT HAVE DONE IT IN OTHER CITIES. WE'RE FAMILIAR WITH THEIR WORK FROM THE SIDEWALK PROGRAM. THEY WILL START THIS AFTER THEY'RE DONE WITH THE SIDEWALK WHICH USUALLY THE SIDEWALK TAKES ABOUT TWO MONTHS, USUALLY APRIL, MAY, AND JUNE THEY TAKE THE CURB. THAT'S ALL DONE PRIOR TO PAVING, USUALLY IN SEPTEMBER AND OCTOBER. THIS IS FUNDED THROUGH THE CAPITAL FUND AND THE CONCRETE PORTION OF THE PROGRAM IS FUNDED THROUGH THE STREET CAPITAL STORM AND GAS TAX FUNDS. >> THANKS, RUSS. THIS MIGHT SEEM SILLY, BUT QUESTIONS WE GET ONCE WE START MILLING THE STREETS BEFORE WE REPAVE THEM, THE AT OF PEOPLE THAT CALL ME AND MESSAGE ME AND EMAIL ME WANTING TO KNOW IF THEY'RE GOING TO LEAVE THEIR STREET LIKE THAT. IF THERE'S A NICE BIG STARBURST THAT COULD GET PUT ON THE WEBSITE OR SOMETHING LIKE THAT TO LET PEOPLE KNOW THAT'S PART OF THE PROCESS, WE'RE NOT GOING TO LEAVE YOUR STREET TORE UP, YOUR CURB'S NOT GOING TO BE SETTING FOUR INCHES ABOVE THE PAVEMENT. WE'RE GOING TO COME BACK AND REPAVE IT. IT'S JUST PART OF THE PROCESS. I ANSWERED MORE EMAILS AND TEXT MESSAGES AND PHONE CALLS ABOUT THE STREETS ONCE THEY'RE MILLED BEFORE WE GO BACK AND REPAVE THEM BECAUSE THAT'S A FEW WEEK TIME DIFFERENCE. >> USUALLY WE TRY TO DO IT RIGHT AWAY. ONE OF THEM DOES A BETTER JOB THAN THE OTHER. >> IF THERE'S NOT AN ASPHALT TRUCK BEHIND THE MILLER, PEOPLE WANT TO KNOW IF WE'RE LEAVING THEIR STREET LIKE THAT. >> THE QUESTION ABOUT THE SIDEWALK PROGRAM THAT WE EMAILED, DO YOU KNOW WHAT STREETS WILL BE IN 2026? >> NOT COMPLETELY, NO. HANANE PUTS THESE TOGETHER TOWARDS THE END OF THE YEAR. SHE HAS A ROUGH IDEA. THIS YEAR WE ARE GOING OUT TO BID FOR A COMPANY TO GO AROUND AND READY ALL THE STREETS AGAIN FOR PAVING. WE DO THAT EVERY FIVE OR SIX YEARS. WE DO THAT AS THE WORST STREETS IN THE CITY AND WE DRIVE THEM ALL, THE ONES WE PICKED OFF THE LIST, AND WE ADD INTO THAT ANY COMPLAINTS PEOPLE HAVE MADE ABOUT THE STREETS. WE DON'T GET A LOT. ONCE IN A WHILE THEY COMPLAIN THEIR STREET NEEDS PAVED. WE ADD THOSE AND DRIVE THOSE, BUT WE CAN'T REALLY FINALIZE IT UNTIL FALL. SHE PROBABLY HAS A ROUGH LIST MAYBE AT THIS TIME. >> I WAS THINKING IF WE HAVE THIS LIST, MAYBE NOT SENDING OUT THE LETTERS UNTIL SEPTEMBER, BUT MAYBE PUTTING SOMETHING ON THE WEBSITE SO IF PEOPLE WANT TO THIS SUMMER BE GETTING THEIR CURBS OR WHATEVER ELSE DONE, THEY CAN GET IT DONE SO THEN THEY DON'T HAVE TO WORRY ABOUT IT WHEN WE ACTUALLY DO THE LIST. >> THE CITY DOES THE CURBS. >> SIDEWALKS. >> THE LIST OF STREETS IS NOT AFFECTED BY THE SIDEWALK. >> OKAY. DO WE KNOW WHAT SIDEWALKS ARE GOING TO BE DONE IN 2026? IS THERE ANY WAY WE CAN PUT SOMETHING ON THE WEBSITE [01:55:04] SAYING FOR 2026 WE'RE LOOKING AT THESE SIDEWALK STREETS TO BE REPLACED? PEOPLE CAN GO OUT AND LOOK AND GO I'M PROBABLY GOING TO HAVE TO GET THIS ONE RIPPED UP OR REDONE AND THAT WAY IT'S GIVING THEM A CHANCE TO GET THE WORK DONE. WHEN I HAD THIS DONE AND I STARTED CALLING PEOPLE, BY SEPTEMBER THEY WERE LITERALLY WE CAN'T TAKE ANYBODY. WE'RE FINISHING UP. OUR CONTRACTS WE HAVE WITH PEOPLE FOR THIS YEAR AND THEN THEY WEREN'T REDOING ANYTHING TILL ONCE WE'RE ALREADY DOING IT. I'M JUST TRYING TO BE MORE USER FRIENDLY SO PEOPLE HAVE THAT OPPORTUNITY TO DO THE WORK THEMSELVES IF THEY CHOOSE TO. >> WE COULD PROBABLY TELL YOU WHAT AREA WE'LL BE DOING, BUT HANANE DOES THIS MARKING OF THE BAD SIDEWALKS. SHE USUALLY CAN'T GET TO THAT TILL I BELIEVE IN THE SPRING SHE DOES THAT. SHE MIGHT KNOW A COUPLE MONTHS AHEAD OF TIME BEFORE WE SEND LETTERS OUT. BY THE TIME SHE'S DONE WITH THAT WE CAN'T FINALIZE IT TILL JULY, I BELIEVE. THEY HAVE TILL THE END OF THE YEAR TO FIND A CONTRACTOR IF THEY WANT TO. >> THAT'S IMPOSSIBLE. >> WE DON'T PUT IT IN THE LETTER. WE LET THEM KNOW AS LONG AS THEY GET A CONTRACTOR AND GET A PERMIT BY DECEMBER 31ST , THE CONTRACTOR, IF HE'S TOO BUSY, CAN COME BACK IN MARCH AND DO THE WORK PRIOR TO US STARTING. THEY'RE GIVEN SIX MONTHS TO DO THE WORK. . >> IT'S JUST IN THE WEATHER TIME THAT STARTS GETTING IFFY IN SIX MONTHS. >> THAT'S THE REASON WE DECIDED TO ALLOW THEM TO DO IT IN MARCH IF THEY COULDN'T GET IT DONE. >> ONCE WE WOULD HIRE THIS OTHER ENGINEER, IS THAT SOMETHING THAT POSSIBLY COULD BE MOVED AHEAD? >> POSSIBLE. IF WE CAN GET THE MARKINGS DONE EARLIER, WE COULD PROBABLY DO THAT. >> I'M JUST TRYING TO BE AS CUSTOMER FRIENDLY AS WE POSSIBLY CAN THROUGH THIS PROCESS BECAUSE IT IS -- I LOOK AT MY NEIGHBOR, A SINGLE PARENT AT THE TIME, AND SHE HAD THREE MARKINGS AND WE COULDN'T FIND ANYBODY BECAUSE WE WERE GOING TO GO TOGETHER GOING HEY, WE CAN JUST -- I KNOW CEMENT TRUCKS LIKE TO DO A GREAT BIG LOAD. WE COULD NOT FIND ANYBODY BECAUSE THEY WERE ALREADY BOOKED UP. >> THE OTHER PROBLEM IS IF YOU ONLY HAVE THREE SQUARES OF SIDEWALK, MOST CONTRACTORS WOULDN'T TAKE THE JOB BECAUSE THEY HAVE TO GET A CERTAIN LOAD OF I THINK IT'S FIVE YARDS OF CONCRETE AND IT'S WAY TOO MUCH. THEY HAVE TO PAY EXTRA FOR IT. A LOT OF THEM WON'T BOTHER DOING IT BECAUSE IT WON'T MAKE ANY MONEY. >> WE WERE TRYING TO GO TOGETHER BUT COULD NOT FIND ANYBODY AT THIS POINT. >> THEY CAN CALL US. WE CAN SUGGEST A FEW CONTRACTORS THAT DO THAT. >> WHEN WE LOOK AT THE OVERALL NUMBERS, OUT OF THE 190 LOTS THAT WE DID THIS YEAR IN THE 2025 PROGRAM, THERE'S ONLY NINE PEOPLE TO HIRE TO DO THE WORK OUT OF THE 190. SO IT'S NINE OUT OF 190. A BIG REASON I THINK PEOPLE DON'T WANT TO PAY UP FRONT IS BECAUSE I WOULDN'T THINK A COUPLE THOUSAND DOLLARS OUT OF FRONT TO DO A SIDEWALK AND IF I END UP MOVING, IF I CAN PUT IT ON MY ASSESSMENT IF I SELL MY HOUSE, THEY'LL FINISH PAYING FOR IT. ULTIMATELY OVERALL AND I UNDERSTAND BEING CUSTOMER FRIENDLY AND KIND OF WANTING TO GET PEOPLE AS MUCH NOTICE AS THEY CAN, BUT WHEN YOU LOOK AT OVERALL NOW WE'VE GOT A SYSTEM IN PLACE WE'VE HAD FOR MANY, MANY YEARS THAT GIVES PEOPLE SEVEN MONTHS TO GET IT DONE, IF WE GET THE OTHER ENGINEER FROM A WORK PERCEPTION IF THAT'S POSSIBLE TO TRY TO MOVE THAT SCHEDULE AHEAD, I'M ALL FOR THAT. THE RESTRAINTS WE HAVE NOW, SEVEN MONTHS IS PLENTY OF TIME TO FIGURE OUT WHETHER OR NOT YOU WANT TO DO YOUR SIDEWALK OR NOT. I IMAGINE THE COST FOR SOMEONE DOING IT WITH THE CITY IS PROBABLY JUST AS GOOD, IF NOT BETTER AS SOMEBODY ON THE OUTSIDE BECAUSE OF THE EXTRA FEES AND COSTS. WHEN THE CITY'S DOING IT, THEY'RE DOING A TON OF WORK, PROBABLY GETTING A MASSIVE BULK DISCOUNT OF WHAT THE CITY IS ABLE TO DO IT FOR AND AN ASSESSMENT THEY DON'T PAY OUT OF POCKET UP FRONT. MOST PEOPLE WOULD PROBABLY KNOW IF THEY'RE MOVING. THEN WHEN YOU JUST LOOK AT THE DATA, NINE OUT OF 190 CHOSE TO DO IT THEMSELF. >> A LOT OF TIMES I TELL PEOPLE WHY DO IT YOURSELF. YOU GOT TO FIND SOMEBODY, WATCH THEM, WORRY ABOUT THEM SKIPPING OUT. [02:00:02] TYPICALLY WE BID OUT $130,000 WORTH OF WORK AND THE CONTRACTOR OBVIOUSLY IS GOING TO GIVE A BETTER PRICE PER SQUARE FOOT FOR YOUR CONCRETE. YOU DON'T HAVE TO DO ANYTHING. WE'LL DO EVERYTHING FOR YOU, INSPECT IT, TAKE CARE OF ALL THE WORK. IF YOU FIND A SAVINGS, YOU WON'T FIND VERY MUCH. >> MY NEXT-DOOR NEIGHBOR HAS DONE CONCRETE A LONG TIME. I'VE TALKED TO HIM ABOUT EXTENDING MY DRIVEWAY, THE GUY'S SO BUSY, EVEN NOW TRYING TO GET THAT DONE AND THE JOBS HE'S DOING, I'M NOT TRYING TO BEING RUDE, BUT IT'S NOT WORTH IT. >> TELL ME WHO YOUR NEIGHBOR IS. >> LEE SHELLHOUSE. BUT THE KIND OF WORK THAT HE DOES AND HE'S HIM BY HIMSELF AND VERY WELL KNOWN, GREAT CONCRETE GUY, BUT THE WORK THEY DO IS -- THEY'RE ALL REQUIRED OR NEEDED TO DO MASS WORK AND TRYING TO FIND SOMEONE TO DO A SMALL SECTION OF SIDEWALK IS NOT WORTH IT TO THEM. THAT'S PROBABLY WHAT A LOT OF THESE RESIDENTS ARE RUNNING INTO. THERE'S ONLY SO MANY PEOPLE THAT DO IT AND THEY'RE DOING A LOT OF OTHER STUF THAT'S A LOT MORE PROFITABLE TO THEM. I'M CERTAINLY NOT AGAINST THE IDEA OF ONCE WE'VE GOT MORE MANPOWER IN OUR ENGINEERING DEPARTMENT LOOKING TO SEE IF WE CAN ADD 35 OR 40 DAYS TO THAT PROCESS. I'M CERTAINLY NOT OPPOSED TO THAT. MARK? >> RUSS, I'M GOING TO JUMP AROUND A COUPLE TIMES MAYBE, BUT IS THE SIDEWALK AND CURB IN THE RIGHT-OF-WAY? >> YES. >> AT MY HOME TONIGHT IF I WENT HOME AND HAD THREE SQUARES OF SIDEWALK REPLACED AND YOU'RE NOT SCHEDULED TO COME FOR THE NEXT TEN YEARS, CAN I HAVE THOSE THREE SQUARES REPLACED? >> YOU MEAN THROUGH THE PROGRAM? >> NO. CAN I REPLACE MY THREE SQUARES? >> YOU NEED A RIGHT-OF-WAY PERMIT FOR $30 AND HANANE TYPICALLY INSPECTS THE CONCRETE BEFORE THEY POUR IT. >> IF I'M IN A PROGRAM AND YOU'VE NOTIFIED ME I HAVE THREE SQUARES, I'M HAVE TO DO THE SAME THING, CORRECT? >> YEAH. IF YOU DID IT YOURSELF. >> SO THERE'S NO DIFFERENCE. HERE'S GIVING THE CITIZENS SOME TIME. YOU COULD HAVE TEN YEARS AHEAD OF SCHEDULE AND YOU'RE NOT REPLACING CONCRETE BECAUSE I SEE CURB THAT IS 50 FEET LONG AND YOU REPLACE THREE SECTIONS AND THE REST IS ORIGINAL. SO YOU'RE ONLY REPLACING WHAT'S OBVIOUSLY BAD, RIGHT? >> YES. >> SO ANY RESIDENT COULD SEE WHAT SECTIONS OF SIDEWALK NEEDS REPLACED. >> YES. >> I DON'T KNOW WHAT IT IS WE'RE NOT GIVING THE RESIDENTS. I WANTED TO SPEAK OUT TONIGHT BECAUSE I AM MISSING SOMETHING APPARENTLY AND I DIDN'T KNOW THERE WERE HOW MANY OUT OF HOW MANY? . >> WE DID 190 LOTS AND NINE PEOPLE DID IT THEIRSELF. >> IF I WANTED TO, I COULD DO MY SIDEWALK TODAY. >> YOU COULD OR HIRE SOMEBODY. >> I COULD DO MY DRIVEWAY APRON, MY DRIVEWAY. >> YOU JUST GOT TO GET A PERMIT IN THE RIGHT-OF-WAY OF THE SIDEWALK AND DRIVE APPROACH. >> I'M GOING TO HAVE TO GET THAT PERMIT IF IT'S IN THE RIGHT-OF-WAY WHENEVER IT'S DONE IF I'M IN THE SCHEDULE OR NOT IN THE SCHEDULE. >> YES. CURBING OBVIOUSLY IS VERY EXPENSIVE AND THE CITY PAYS FOR IT ALL. A LOT OF TIMES PEOPLE WON'T SPEND THAT MONEY. >> THAT'S T WHAT WE'RE TALKING ABOUT ANYWAY, GIVING PEOPLE EXTRA TIME. >> YES. THIS IS JUST SIDEWALK. >> SO WE'RE NOT STIFLING SOMEONE FROM DOING THEIR OWN CONCRETE, YES, ON ARE NO? . >> NO, NO. THEY CAN DO IT IF THEY WANT. >> I DON'T KNOW WHAT IT IS IF WE GIVE PEOPLE ALL THE TIME IN THE WORLD. >> FROM THE TIME THEY GET THE LETTER NOTIFYING THEM. IT'S JUST THE LETTER. ANYBODY WOULD BE ABLE TO ASSESS WHETHER OR NOT THEIR SIDEWALKS ARE BAD. >> THAT'S THE POINT. AM I MISSING SOMETHING? IF I HAD A PIECE OF SIDEWALK HEAVED UP, WOULD I CALL YOU AND SAY RUSS, THIS IS A SAFETY HAZARD AND WOULD YOU REPLACE THAT? >> NO. THE RESIDENT IS REQUIRED TO REPLACE HIS OWN SIDEWALK. WE WOULD NOT -- WE HAVE HAD IT BEFORE WHERE WE FIND TRIP [02:05:02] HAZARDS AND PAINT THEM ORANGE AND WE'LL SEND A LETTER ASKING THE RESIDENT TO FIX IT THEMSELVES. >> OKAY. AND THE CITY'S NOT INVOLVED AT ALL? >> NO. EXCEPT FOR THE INSPECTION BEFORE THEY POUR. >> ANITA? >> IF YOU GUYS FIND OUT IN JULY, JUST PUT IT ON THE WEBSITE. THAT DOES GIVE THEM A COUPLE EXTRA MONTHS. >> YOU COULD EVEN DO A VIDEO ON THE WEBSITE, HONEST TO GOSH. IS HANAOING TO MARK THEM THIS YEAR? >> SHE MARKS THEM EVERY YEAR. >> COULD YOU HAVE HER DO A VIDEO, GIVE SIX EXAMPLES WHY YOU WOULD REPLACE THE SIDEWALK? YOU WOULDN'T DO YOUR OWN CURB, SO IT'S ONLY SIDEWALK. COULD YOU DO A VIDEO AND PUT IT ON THE WEBSITE AND PEOPLE COULD LOOK AT THAT AND SAY BOY, MY SIDEWALK LOOKS LIKE THAT. MAYBE I WANT TO GET THAT REPLACED VERSUS WAITING TILL IT'S MARKED? THE MARKING SHOULDN'T BE WHAT ALERTS SOMEONE THAT THEY HAVE CONCRETE THAT NEEDS TO BE REPLACED. >> RIGHT. SHE ONLY MARKS ONES THAT HAVE MAJOR CRACKS OR TIPS OR CRACK THROUGH IT. IF IT'S VERY MINOR, A LOT OF TIMES SHE'LL LET IT GO. >> OR YOU MIGHT GRIND THAT TO MAKE IT EVEN? >> THAT'S FOR A TRIP HAZARD. YOU CAN HAVE A COMPANY COME IN AND GRIND IT. IF IT'S NOT A LOT OF WORK, THEY PROBABLY WON'T COME BECAUSE IT'S NOT WORTH IT TO THEM. AND THEY WOULDN'T COME IF IT'S PART OF THE PROGRAM OR NOT. IF IT'S PART OF THE PROGRAM, I WANT ONE PIECE GROUND DOWN, THEY'LL WAIT AND DO IT WITH THE CITY. >> WE HAVE A1 CONCRETE COME IN AND LEVEL IT. WE DO THAT ANYWAY. WE'LL BILL THEM FOR IT, BUT IT'S VERY MINOR. >> INSTEAD OF SPEEDING UP THE TIME WE NOTIFY SOMEONE WE'RE GOING TO MARK IT, WE COULD DO SOME VIDEOS AND FOLKS COULD EDUCATE THEMSELVES BECAUSE WE HAVE A WHOLE BUNCH OF CONCRETE SIDEWALKS I'M RESPONSIBLE FOR AT MY HOME. >> ON THE WEBSITE UNDER THE SIDEWALK PROGRAM I COULD PUT PICTURES OF SIDEWALKS WE'RE REPLACING TO GIVE THEM AN IDEA OF WHAT -- OR VIDEO. >> IT'S EDUCATION SO SOMEONE IS NOT BOUND BY YOU REPLACING THEIR CONCRETE. THAT'S THE ISSUE. IF THEY KNEW WHAT TO LOOK FOR, THEY COULD DO IT FIVE YEARS BEFORE THEY'RE EVEN IN THE SCHEDULE. >> YES. >> SORRY TO TAKE SO MUCH TIME. >> ANY OTHER QUESTIONS, COMMENTS? ANY OBJECTIONS? NEXT [ Brandt Pike Improvement/Carriage Trails Parkway - Award Contract] UP IS ITEM 3N, THE BRANDT PIKE IMPROVEMENT AT CARRIAGE TRAILS PARKWAY AND AWARDING THE CONTRACT. DON? >> TO AWARD A CONTRACT FOR THAT INTERSECTION AT BRANDT PIKE AND CARRIAGE TRAILS. THIS PROJECT INCLUDES THE WIDENING OF BRANDT PIKE FOR SAFER ACCESS AND EXIT. THERE WOULD BE A NEW LEFT TURN LANE INTO THE DEVELOPMENT AND NEW RIGHT LANE OUT OF THE DEVELOPMENT, ALSO INCLUDED, NEW SIGNAGE, STORM SEWER AND NEW MAST ARM TRAFFIC SIGNAL. WE HAD A BID OPENING ON FEBRUARY 21ST AND INTEGRITY CONTRACTORS WAS THE LOWEST BEST BIDDER. THERE WERE EIGHT CONTRACTORS THAT BID THE PROJECT AND THEY WERE LOWEST AT $1,266,391.51. BARRETT PAVING WAS SECOND AT ROUGHLY 1.35 MILLION, WHICH IS ABOUT $80,000 HIGHER. THEN YOU CAN SEE THE REST WERE RIGHT BEHIND THAT. NOT TO EXCEED IS 1,425,000. THE ENGINEER'S ESTIMATE AND BUDGETED AMOUNT FOR THIS PROJECT WAS 1.5 MILLION. WE ARE UNDER THAT. THE CONTRACTOR SHOWS THE COMPLETION TIME OF 153 DAYS, BUT WE HAVE CONTACTED THEM AND THEY ASKED FOR A SMALL EXTENSION BECAUSE OF THE MAST ARM TOOK LONGER THAN THEY THOUGHT. THEY'LL BE WORKING THROUGH THE SUMMER, BUT THEY MIGHT HAVE TO STOP AND WAIT FOR THE MAST ARMS TO ARRIVE TO FINISH THAT PORTION OF IT. IT WILL BE DONE, SHOULD BE, BEFORE THE END OF THE YEAR. THAT'S WHAT WE TALKED ABOUT EARLIER LAST YEAR. >> IT SEEMED LIKE THERE WAS A BIG MARKET SOMEONE COULD TAKE ADVANTAGE OF FOR BUILDING MAST ARMS. WE WAITED SEVEN, EIGHT [02:10:07] MONTHS FOR THE ONES AT OLD TROY AND IT WAS LIKE SOMEBODY NEED TO START A COMPANY MAKING SOME MORE MAST ARMS, FILL THE GAP. >> ALL THAT STARTED WHEN COVID HIT, EVERYTHING WAS OBVIOUSLY BEHIND. FOR SOME REASON THE MAST ARMS NEVER REALLY RECOVERED, STILL SIX MONTHS. THE CONTRACTOR IS SCHEDULED TO BEGIN IN MAY. HE'LL BE WORKING THROUGH THE SUMMER TO GET THE ROAD WIDENED. IT WILL JUST BE THE TRAFFIC LIGHT WE'RE WAITING ON. >> I THINK WE'RE ALL EXCITED TO SEE SOMETHING HAPPENING AT THAT INTERSECTION. >> COULD WE GIVE THEM THE COMPLETION BONUS? >> WE TYPICALLY DON'T. >> HE CAN'T GO ANY FASTER. HE SAYS HE'LL BE WAY AHEAD OF THE TRAFFIC SIGNAL SHOWING UP. HE CAN'T REALLY GET IT DONE FASTER IN ANY WAY BECAUSE HE'LL BE WAITING ON THOSE POLES. >> THANK YOU. >> ANY QUESTIONS? DON? . >> FEELS LIKE CHRISTMAS. THANKS. >> WE HAVE A CHRISTMAS TREE, PUT IT DOWN THERE? >> I THINK A LOT OF THE PROBLEMS AT THAT INTERSECTION WILL BE VASTLY IMPROVED WITH JUST THE LANE IMPROVEMENTS. SO EVEN THOUGH THE MAST ARMS ARE GOING TO HOLD IT UP, ANTICIPATE GETTING THE LANES OPEN AND AVAILABLE FOR TRAFFIC SOONER THAN THAT. >> WELL, THE WIDENING, THE LEFT TURN LANE WILL BE IN. THEY'LL BE ABLE TO USE ALL THAT. JUST THE SIGNAL ITSELF WON'T BE IN YET. >> THAT'S KIND OF WHAT I WAS ENVISIONING. >> THE COMING OUT KIND OF SWOOPING RIGHT TURN OUT WILL NOW HAVE ITS OWN LANE, WHICH WILL MAKE IT A LOT SAFER NOT MERGING IN WITH PEOPLE IN THE OTHER LANE. >> MY OTHER QUESTION WOULD BE CAN WE GET THE RENDERING OF THE INTERSECTION UP ON THE CITY WEBSITE OR, MAYOR, PERHAPS ON YOUR MAYOR PAGE TO LET PEOPLE UP THERE KNOW IT'S FINALLY COMING AND THIS IS WHAT IT'S GOING TO LOOK LIKE? >> VISUAL WOULD BE A KEY PIECE TO THAT. >> THANK YOU. >> ANITA? >> I ALMOST FEEL LIKE GIVING THE LET'S NOT APPROVE THAT AND GET THE MAST ARM UP THERE TO GET THE PROJECT DONE BECAUSE THERE'S ALREADY A LIGHT ON BRANDT AND FISHBURG NOW AND THEY TAKE THAT LATER. THAT'S JUST A THOUGHT. >> THEY'RE ALL CUSTOM DESIGNED. I AGREE. >> GOOD THOUGHT, THOUGH. OKAY. ANY OBJECTIONS? BETTER NOT BE, RIGHT? [ East Water Main Extension Project - Contract Modification] >> I HAVE NO OBJECTION. >> WE'LL SEE THAT ON MONDAY. NEXT UP ITEM 3O, THE EAST WATER MAIN EXTENSION PROJECT, CONTRACT MODIFICATION FOR THAT? >> YES. THAT EAST WATER MAIN PROJECT INVOLVED THE EXTENSION OF A 16-INCH WATER MAIN ON BELLEFONTAINE ROAD, STARTED AT BELL PLAIN ROAD AND RAN NORTH APPROXIMATELY 8,000 FEET TO CERTAINTY POINT 70 AND MAKES A CONNECTION TO THE EXISTING WATER MAIN IN CENTER POINT 70. THIS PROJECT PROVIDES WATER TO PORTIONS OF THE EAST SIDE OF HUBER HEIGHTS WHERE CURRENTLY THERE'S NO WATER MAIN EXISTS. IT WILL BE USED TO SUPPLY THE WATER MAIN AT THE WALMACK AND BETTLE PROJECT AND WILL EVENTUALLY SUPPLY 70. WE USED GRANT MONEY AND RECEIVED $4 MILLION FROM THAT GRANT. WE PUT 3 MILLION TOWARDS THIS PROJECT. THAT WAS THE COST OF THIS PROJECT. IT WAS JUST UNDER 3 MILLION. THE REMAINING MILLION WAS DONE FOR THE SANITARY PROJECT. THE CONTRACTOR WAS CG CONSTRUCTION. THE PROJECT IS FINISHED. WE DID GO $8,000 OVER ON COST. AT THE END WE ADDED ANOTHER VALVE OUT THERE RIGHT AT THE CLARK COUNTY LINE AND THAT WAS ABOUT $50,000 TO ADD THAT VALVE. WE NEED IT WHEN WE TURN ON THE WATER UP THERE AT CENTER POINT 70. THIS VALVE WILL BE NEEDED. WE DECIDED TO PUT IT IN NOW, SO WHEN WE'RE READY TO DO THAT, IT WILL BE JUST OPENING AND CLOSING VALVES. SO WE WENT OVER AND THAT'S THE 8,000 WE'RE ASKING FOR NOW. >> ANY QUESTIONS? YES, ANITA? >> NOT SPECIFICALLY TO THIS, BUT, JOHN, CAN YOU REMIND AARON, WE WERE TALKING ABOUT WATER EXTENSIONS AND STUFF TO GET WHAT [02:15:05] AREAS OR WHAT RESIDENCES CURRENTLY DON'T HAVE CITY WATER THAT WE CAN KIND OF LOOK AT THAT? IT JUST MADE ME THINK OF THE WATER MAIN EXTENSION, BUT I'D ASKED FOR WHAT RESIDENTS DID NOT HAVE CITY WATER A FEW MONTHS AGO AND I HAVE NOT GOTTEN IT YET. >> I BELIEVE WE HAVE A MAP. I THEY WE ALREADY HAVE A MAP THAT SHOWS THAT. WE CAN GET THAT TO YOU. >> I WAS CURIOUS HOW MANY PEOPLE DON'T HAVE IT THAT WE CAN OFFER THAT IN THE FUTURE SINCE WE HAVE THE FEW THAT WERE GOING TO THAT HAVE WELLS, IF THAT COULD BE A POTENTIAL PROJECT IF PEOPLE WANT IT. [ Chambersburg Water Tower Painting - Award Contract] >> ANY OBJECTIONS? SEE IT ON MONDAY. 3P IS THE CHAMBERSBURG WATER TOWER PAINTING AND AWARDING THAT CONTRACT. >> YES. THIS IS MY LAST ONE. THE CHAMBERSBURG WATER TOWER -- >> SOMEBODY'S BEEN BUSY. . >> -- THIS IS THE TOWER NEAR THE INTERSECTION OF BRANDT PIKE AND CHAMBERSBURG BEHIND ST. PETER'S SCHOOL. IT'S A STANDPIPE TYPE OF TOWER BUILT IN 1957 AND HOLDS 1.5 MILLION GALLONS OF WATER AND THE TOWER'S INTERIOR AND EXTERIOR ROOF WERE LAST PAINTED IN 2011. IT'S BEEN ROUGHLY 14 YEARS. THE INTERIOR WALLS WERE LAST PAINTED IN 1994. WATER TOWERS ARE TYPICALLY REPAIRED AND REPAINTED AS NEEDED, BUT THIS WORK USUALLY FALLS ON A 12 TO 17-YEAR CYCLE. WE'RE KIND OF IN THE MIDDLE OF THAT. THE TOWER IS INSPECTED IN SEPTEMBER AND THE REPORT SHOWS THE TOWER IN NEED OF PAINT AT THIS TIME. THE WORK WILL INCLUDE ABRASIVE BLAST CLEANING AND PAINTING OF THE INTERIOR AND EXTERIOR AND THE CITY LOGO WILL BE REPLACED AFTER THE TOWER PAINTING IS COMPLETED. THERE WERE SIX BIDDERS FOR THIS PROJECT. L & T PAINTING OUT OF MICHIGAN WAS THE LOW BIDDER AT $518,600 AND COMPLETION TIME OF 28 TO 38 DAYS. THAT'S SHOWN ON THE BID TAB IN YOUR PACKET. WE CHECKED FIVE DIFFERENT REFERENCES FROM DIFFERENT CITIES NEAR THE DAYTON AREA THAT USED THIS COMPANY AND THEY ALL GAVE US VERY GOOD AND GREAT REFERENCES. THE NOT TO EXCEED AMOUNT IS 575,000. THE PAINTING WILL BE DONE THIS SUMMER AND THE COMPLETION DATE IS REQUIRED TO BE DONE BY AUGUST 1ST . WE WILL HAVE A NELSON TANK COMPANY DOING THE INSPECTION ON THE PAINTING. >> ANY QUESTIONS? YES, ANITA? . >> I JUST WENT IN THE WRONG BUSINESS EVERY TIME WE GET THESE. I'M AMAZED HOW MUCH THAT COST. [ Kroger Aquatic Center - Naming Rights] >> ANY OBJECTIONS? OKAY. NEXT IS ITEM 3Q WHICH IS THE KROGER AQUATIC CENTER NAMING RIGHTS. ALEX? >> THANK YOU, MAYOR, COUNCIL. WE TALKED ABOUT THIS LAST WORK SESSION. WE DIDN'T HAVE THE AGREEMENT BACK YET FROM KROGER. OUR LAW DIRECTOR SUBMITTED ALL THE CHANGES TO KROGER'S. THE GOOD NEWS IS WE WERE GOING TO MOVE FORWARD WITH IT BECAUSE ONCE AGAIN, IT WAS ONE OF THESE RESOLUTIONS THAT IT'S NOT GOING TO CHANGE THE DOLLAR AMOUNT, BUT KROGER'S DID COME BACK AND SAY THEY AGREED TO ALL THE CHANGES THAT OUR LAW DIRECTOR RECOMMENDED. SO WE ARE READY TO MOVE FORWARD WITH THIS. I DID, LIKE I MENTIONED IN THE LAST WORK SESSION, IT DID INCREASE FROM 7,000 FOR THE FIVE-MONTH PERIOD TO 8,000. FOR THE TERM OF THE AGREEMENT, IT'S GOING FROM 175,000 TO 200,000 FOR THE NAMING RIGHTS. [ Ward Map Revision] >> ANY QUESTIONS? ANY OBJECTIONS? WE'LL SEE IT MONDAY. NEXT IS ITEM 3R, THE WARD MAP REVISION. TONY? >> OKAY. I BROUGHT THIS ITEM TO COUNCIL A COUPLE MEETINGS AGO AND SAID I'D BE BACK WITH THE ACTUAL LEGISLATION TO ADDRESS THE ISSUE. AS A REFRESHER, THERE WAS A NEED TO UPDATE THE CITY'S WARD MAP TO REFLECT THE LAND ANNEX FROM BETHEL TOWNSHIP IN 2024. AS I MENTIONED AT THE TIME, THERE'S NO SIGNIFICANT POPULATION IN THE ANNEXED AREA AND AT THIS TIME THE SUGGESTION WAS THAT THIS PORTION OF LAND BE ATTACHED TO WARD 2 BECAUSE IT'S CONTIGUOUS TO WARD 2 AND PLACING IT IN THAT AREA ON THE WARD MAP AT THIS TIME AS THE POPULATION INCREASES IN THIS AREA, THE WARD [02:20:02] MAPS WILL BE REVISITED, AS IN PAST YEARS, AND BASED ON ANY INCREASES IN POPULATION IN ALL THE WARDS WE'LL LOOK AT THAT TO CONTINUE TO INSURE A RELATIVELY EQUAL POPULATION DISTRIBUTION AMONG ALL SIX WARDS OF THE CITY AND MAKE ANY CHANGES TO THE WARD MAPS OVERALL AS NEEDED. THIS LEGISLATION FORMALIZES THE WARD MAP WITH THE CURRENT CITY BOUNDARIES REFLECTING THAT ANNEXED LAND AND MAKES THE CHANGES TO REFLECT THOSE CHANGES IN THE CITY CODE. JORDAN WAS INVOLVED IN DRAFTING THE LEAPS AND BOUNDS CHANGES FOR OUR CITY CODE. YOU GOT SOME EXPERIENCE DOING THAT. BECAUSE THIS IS A REALITY ALREADY AND IS AN ORDINANCE, I ASK THE SECOND READING BE WAIVED MONDAY AND IT BE ADOPTED SO WE CAN GET THIS INTO PLACE IN THE CODE. >> THANKS. ANY QUESTIONS? ANYOBJECTION? [ City Council Compensation] OKAY. NEXT UP IS ITEM 3S, WHICH IS CITY COUNCIL COMPENSATION. >> THERE WAS AN INITIAL INTENTION TO DISCUSS THIS IN SOME DETAIL TONIGHT. THE LAW DIRECTOR'S OFFICE IS STILL REVIEWING THIS ISSUE AND NOT FINALIZED THE LEGISLATION FOR DISCUSSION TONIGHT. BASICALLY IN A NUTSHELL WHAT IS BEING PROPOSED IS LEGISLATION TO ADDRESS THE ISSUE OF COUNCIL COMPENSATION TO INSURE AS THE OPERS MINIMUM SALARY, WHICH IS THE RETIREMENT SYSTEM FOR PUBLIC EMPLOYEES AND ELECTED OFFICIALS, INCREASES OVER TIME, THAT COUNCIL COMPENSATION IS ADJUSTED TO INSURE A FULL YEAR SERVICE CREDIT FOR A YEAR OF SERVICE IN A POSITION AS ELECTED OFFICIAL. WE HAVE NOT KEPT PACE WITH THAT OVER TIME. THE LAST TIME COUNCIL'S COMPENSATION WAS ADJUSTED WAS IN 2019. PRIOR TO THAT HAD IT BEEN NEARLY 30 YEARS SINCE IT HAD BEEN ADJUSTED. SO WE'RE WANTING TO CREATE A SYSTEM THAT PROVIDES EQUITY TO COUNCIL IN TERMS OF COMPENSATION AND ALLOWS FOR THAT SERVICE CREDIT TO BE MAINTAINED IN AN EQUITABLE SYSTEM OF COMPENSATION. SO I'VE BEEN TOLD BY THE LAW DIRECTOR THAT THEY NEED A LITTLE MORE TIME TO FINALIZE THE DRAFTING OF THAT LEGISLATION. SO WE ANTICIPATE HAVING A DRAFT AT THE NEXT COUNCIL WORK SESSION FOR SOME ADDITIONAL DISCUSSION. >> THANKS, TONY. OKAY. NEXT UP IS -- WELL, THAT'S ALL FOR THE MEETING, BUT THERE IS NEED FOR EXECUTIVE SESSION THIS EVENING. SO, TONY, IF YOU'LL READ THAT. >> YES. THERE WILL BE NEED FOR EXECUTIVE SESSION TO CONSIDER CONFIDENTIAL INFORMATION RELATED TO THE MARKETING PLAN, SPECIFIC BUSINESS STRATEGY, PRODUCTION TECHNIQUES, TRADE SECRETS, OR PERSONAL FINANCIAL STATEMENTS OF AN APPLICANT FOR ECONOMIC DEVELOPMENT ASSISTANCE OR TO NEGOTIATIONS WITH OTHER POLITICAL SUBDIVISIONS RESPECTING REQUESTS FOR ECONOMIC DEVELOPMENT ASSISTANCE WHERE THE INFORMATION IS DIRECTLY RELATED TO REQUESTS FOR ECONOMIC DEVELOPMENT ASSISTANCE THAT IS PROVIDED OR ADMINISTERED UNDER ANY PROVISION OF THE CODE CHAPTER SECTION SET FORTH IN HIGHER REVISED CODE 121.22 G-8 AND THE EXECUTIVE SESSION IS NECESSARY TO PROTECT THE INTERESTS OF THE APPLICANT OR POSSIBLE INVESTMENT OR EXPENDITURE OF PUBLIC FUNDS TO BE MADE IN CONNECTION WITH THE ECONOMIC DEVELOPMENT PROJECT. >> IS THERE A MOTION? KATE? . >> MAKE A MOTION TO GO INTO EXECUTIVE SESSION. >> SCOTT? . >> SECOND. . >> MOTION AND SECOND. IS THERE ANY DISCUSSION? >> MR. BAKER? . >> YES. >> MR. CAMPBELL? . >> YES. . >> MS. BYRGE? >> YES. . >> MAYOR GORE? . >> YES. . >> MRS. KITCHEN? . >> YES. . >> IT'S NOW 8:29. WE'LL MOVE INTO >> IT'S * This transcript was compiled from uncorrected Closed Captioning.