Feb 18, 2025 Council Work Session

[1. Call Meeting To Order/Roll Call]

[00:00:08]

>> GOOD EVENING, EVERYONE. WELCOME TO THE CITY COUNCIL WORK SESSION .

[2. Approval Of Minutes]

>> WE ARE READY. >> NUMBER TWO IS A MOVABLE PREP APPROVAL OF MINUTES. ARE THERE ANY QUESTIONS OR CONCERNS OR COMMENTS, PLEASE LET US KNOW, IF NOT THOSE WILL BE APPROVED.

[ City Manager Report]

THOSE FEBRUARY 4TH MINUTES ARE APPROVED. >> OUR TOPIC OF DISCUSSION THIS EVENING AND WE WILL GET STARTED WITH OUR ITEM THREE A NUMBER WHICH IS THE CITY MANAGER

REPORT. >> A FEW THINGS. WE CONTINUE TO HIRE EVERYONE. IN THE PAST MONTH, WE HAVE BROUGHT ON A COUPLE OF PEOPLE AND I SHOWED YOU PREVIOUSLY SOME PICTURES OF THE COUPLE OF POLICE OFFICERS AND FIRE HIRES INTERNALLY WITH A COUPLE PEOPLE, AS WELL WITH A NEW PERSON AT TAX, JUST IN TIME FOR TAX SEASON. THAT WILL BE EXCITING. ALSO, WE MOVE FORWARD WITH THE EXPANSION PLAN WITH APPROVING SOME EXTENSIONS TO NOT ONLY ARE CITIZENS, BUT INTERNAL CUSTOMERS. WE HAVE HIRED ANOTHER HR SPECIALIST. BEEF -- BETWEEN HER AND MELISSA, THEY WILL GET THINGS FORWARD AND TRYING TO STREAMLINE PROCESSES AND HOPEFULLY GET SOME QUICKER PEOPLE IN HERE AND FASTER WAYS TO GET PEOPLE TO THE FINISH LINE. WHAT'S THAT? GO AHEAD.

>> DIDN'T WE JUST HIRE AN ASSISTANT ? >> WE SURE DID.

>> I WILL BRING HIM TO THE COUNCIL MEETING ON MONDAY. >> HE DOESN'T WORK FOR ME. HE

WORKS FOR YOU GUYS. >> OKAY. >> HE DID GET THEM TO US FROM FINANCE, SO THAT WAS A GOOD TRANSITION. ADAM IS GOOD. PERFECT.

>> THANK YOU. >> YES, MA'AM. WE DID HAVE THE TALENT SHOW OR ART SHOW, IF YOU WILL, THIS PAST WEEKEND. I KNOW SOME PEOPLE -- I SAW SCOTT'S FACE AND SOME OF THE PICTURES THAT WERE FLOATING AROUND AS WE GET READY FOR SOME SOCIAL MEDIA POSTS, BUT I WANT TO SHOW YOU THAT SARAH DID REPORT SOME OF THE ARTWORK THERE, BUT HAD OVER 200 ATTENDEES IN THE TIME THAT IT WAS OPEN, SO A GOOD TURNOUT AND SOME REALLY GOOD ART, SO THAT'S WHEN WE PROMPTED AND PREPPED IT, SO I JUST WANT TO SHOW THE END RESULT OF SOME OF THE WORK TARGETED. THE LAST TWO THINGS, JUST INFORMATIONAL AND YOU WILL HEAR THIS A COUPLE OF TIMES AS WE LOOK THROUGH THE CITY AND WAYS TO EXPAND SERVICES AND RESOURCES. IT'S IMPORTANT TO MAKE IT KNOWN. AGAIN , I SAW THIS WEEK ON SOCIAL MEDIA, PEOPLE ASKING ABOUT TAXES AND NEWER TAXES. I THINK IT'S IMPORTANT THAT PEOPLE UNDERSTAND THAT THE TAX OFFICES ARE OPEN AND WE HAVE SOME GOOD RESOURCES.

IF YOU ARE SIMPLY FOLLOWING A W-2, THE E-FILE SYSTEM THAT WE HAVE SET UP IS PERFECT. I WAS OVER THERE ON FRIDAY AND TALKED TO THE LADIES, SO THEY ASKED ME TO CONTINUE AND BRING UP THE FACT HOW WE ARE ENCOURAGING THEM. LOOK AT OUR TEXT DEPARTMENTS, IF WE CAN GET PEOPLE TO DO THINGS ELECTRONICALLY AND ONLINE, IT STREAMLINES THE SYSTEM AND HELPS THE EMPLOYEES, AS WELL. JUST SOMETHING THERE. THE LAST THING IS REALLY A PSA, IF YOU WILL. WE DID GET A PHONE CALL TODAY THROUGH ONE OF THE CITIZENS . A SENIOR CITIZEN. I WILL TELL YOU -- I WILL NOT TELL YOU THE SCAM, BECAUSE I DON'T WANT ANYONE TO GET ANY IDEAS, SO WE CAN TALK THAT IN PRIVATE LEADER. THERE ARE SOME LETTERS AND MAILINGS GOING OUT THAT LOOKS TO BE AN OFFICIAL CONGRESSMAN DOCUMENT ASKING FOR MONEY FOR AN ISSUE . I WOULD ENCOURAGE ANYBODY THAT IF YOU GET ANYTHING THAT LOOKS OFFICIAL IN THIS LADY THOUGHT THAT IT WAS DIRECTLY FROM THIS CONGRESSMAN AND I SAID THERE IS NO WAY AND THAT IS NOT AN OFFICIAL DOCUMENT. I TALKED TO SOCIAL MEDIA. WILL PUT SOMETHING OUT AS A REMINDER ON SOCIAL MEDIA TO EVERYBODY , BUT THE TARGET GROUP IS OUR SENIOR CITIZENS AND THEY TARGET PEOPLE AND TRY TO MAKE THINGS LOOK

[00:05:01]

THEY ARE TARGETED OUT OF CERTAIN GROUPS, SO WE WILL DO SOME MESSAGING AFTER THE CITIZENS AND MAKE SURE EVERYONE IS AWARE, BUT WE ARE AWARE OF THE SCAM AND IT'S A MAILING SCAM. THEY MAIL IT TO THEIR HOUSE AND IT LOOKS OFFICIAL. SHE WAS CALLING TO CONFIRM AND I SAID, I'M GLAD THAT YOU CALLED. IF YOU ARE EVER UNSURE, VERIFY IT AND CALL SOMEONE . WE WOULD BE HAPPY TO VERIFY ANYTHING, ESPECIALLY IF IT HAS THEIR NAME ON IT. WE WOULD BE HAPPY TO VERIFY THAT.

>> THANK YOU. >> DOES ANY ONE HAVE ANYTHING ELSE? APPRECIATE YOU. THANK YOU.

[ Traffic Signal/Decorative Lighting Maintenance - Maintenance/Repair/Construction - Solicit Bids]

>> THANK YOU. MEMBERS OF COUNCIL, THIS IS BASICALLY THE 3 TO 4 YEAR RENEWAL FOR THE TRAFFIC SIGNAL MAINTENANCE CONTRACT FOR US AND THE TRAFFIC MAINTENANCE. TRAFFIC LIGHTS AND WE HIRED A THIRD-PARTY CONTRACT FOR. THIS YEAR'S CONTRACT FOR FOUR YEARS WITH A RENEWAL , WHICH IS AN EFFORT TO SECURE BETTER RATES . WE WILL HAVE --.

>> IS A EXPIRING? >> IT EXPIRES THIS COMING FEBRUARY.

>> ANY QUESTIONS? ANY OBJECTIONS TO MOVING THIS? >> THE CONTRACT EXPIRES THIS

FEBRUARY? SO , WE ARE JUST NOW SOLICITING BIDS? >> CORRECT.

>> HOW LONG WILL WE GET THE BIDS IN? >> IN YEARS PAST, THEY HAVE

EXTENDED IT FOR A PERIOD OF TIME FOR RENEWAL. >> OKAY. WE WON'T HAVE A GAP IN

SERVICE? >> WE WILL NOT BE WITHOUT. >> THANK YOU.

[ Fire Station 23 - Construction/Renovation - Award Contract]

>> ANY QUESTIONS? OBJECTIONS? NEXT ITEM IS 3C, FIRE STATION 23, CONSTRUCTION RENOVATION AND

AWARDING THE CONTRACT. >> GOOD EVENING , MAYOR AND MEMBERS OF COUNCIL. THANK YOU FOR HAVING ME. WE WENT THROUGH A COMPETITIVE BID PROCESS . YOU APPROVE THE PROCESS ON JANUARY 13TH . THE BID WAS POSTED ON THE 14TH AND THE ARCHITECT WANTED TO HAVE A MANDATORY MEETING FOR ALL POTENTIAL BIDDERS AND WE HAVE 10 DIFFERENT FIRMS SHOW UP, SO OUR ADVERTISING WORK HAD AN OPENING ON THE VERY 13TH AND WE GOT A TOTAL OF 3B, THEN ON THE SCHEDULE WE CHOOSE TO MOVE ON EVERY 24TH . THE ADVERTISEMENT, I WILL HIGHLIGHT SOMETHING HERE. IT IS IN THE ADVERTISEMENT AND IT SAYS THAT BIDDERS ARE REQUIRED TO SUBMIT A CONTRACTORS QUALIFICATION STATEMENT WITH THEIR BID AND MUST DEMONSTRATE EXISTING -- EXPERIENCE. WE WANTED TO PUT THAT IN TO KIND OF HELP AS A VETTING PROCESS, SO WE GOT THREE DIFFERENT BIDS IN. ONE FROM CONSTRUCTION AND ALL OF THESE PRICES INCLUDE $100,000 ALLOWANCE, SO THE CONSTRUCTION IS 2.56 MILLION AND KEPT CONSTRUCTION IS 2.46 MILLION AND MEGAN CONSTRUCTION WAS $2,736,164. THE ONE THING THAT WAS FLAGGED DURING CONSTRUCTION WAS THAT THEY HAVE NOT CONSTRUCTED A FIRE STATION WITHIN THE LAST 12 YEARS . YOU'LL SEE ON THEIR FORM THAT THEY INITIALLY -- THEY DIDN'T HAVE A FIRE STATION . WHEN WE SAW IT ON THE ARCHITECT SIDE, WE FOUND THAT IT WAS ACTUALLY THEIR WORK IN 2005 . THEIR WORK WAS ACTUALLY AFTER GOING BACK AND FORTH WITH SOME EMAILS WE FOUND THEIR FIRE STATION WAS CONSTRUCTED IN 2006, SO IT'S OUTSIDE THE 12 YEAR WINDOW. THE LOWEST BID WAS $2.46 MILLION , BUT THEY WERE NOT ABLE TO DEMONSTRATE THE REQUIREMENT OF BUILDING A FIRE STATION IN THE LAST 12 YEARS. THE RECOMMENDATION THAT WE HAVE AFTER WORKING WITH THE ARCHITECT AND LOOKING AT EVERYTHING, WE HAD AN ESTIMATED PROJECT COST OF THE ARCHITECT CONTRACTORS FELT THAT IT SHOULD BE $2.5 MILLION PROJECT AND CAME IN 2.46+ THE

[00:10:04]

WHICH IS THE LOWEST INVESTMENT. >> QUESTIONS? >> THANK YOU VERY MUCH FOR YOUR PRESENTATION. JUST A COUPLE OF QUESTIONS. THE 12 YEARS, WHERE DID THAT COME FROM? MAYBE THAT

IS THE INDUSTRY STANDARD? >> I'M NOT CERTAIN ABOUT HOW ARBITRARY IT IS. I WOULD IMAGINE THAT PART OF IT WAS WITH STANDARDS ON VENTILATION AND STANDARDS OF THINGS WITHIN THE FIRE STATION, BUT THEY CAME UP WITH 12 YEARS AND I CERTAINLY WOULDN'T HAVE PICKED OUT 12

YEARS. >> IS THERE A REASON THAT WE WOULD GO WITH 12? AND LOOKING AT THAT ONE MORE YEAR AND THAT 13 YEAR. IS THERE A REASON THAT THE CONSTRUCTION COMPANY DID NOT DO

ONE IN THAT 12 YEARS? DID THEY NOT HAVE CERTIFICATIONS? >> IT WAS MUCH MORE THAN 12

YEARS. IT WAS ACTUALLY COMPLETED IN 2006. >> ALMOST 20 YEARS.

>> 19 YEARS. >> 2006. IT WAS 19 YEARS AGO. >> THANK YOU.

>> ANY OTHER QUESTIONS? >> TWO QUESTIONS. CAN YOU TELL ME THE ESTIMATED START DATE AND

COMPLETION DATE? >> THE START DATE IF WE GET APPROVED, I WOULD IMAGINE WE WILL BE SIGNING PAPERWORK WITHIN A FEW WEEKS AND THEY ARE ESTIMATING THAT ALL THREE

CONTRACTORS ESTIMATE 365 DAYS. THAT IS FOR TOTAL COMPLETION. >> YOU ARE LOOKING AT STARTING

BY JUNE OR MAY? >> I HAVE HIGH HOPES OF APRIL, BUT I'M NOT THE CONSTRUCTION

GUY. I HOPE WE GET STARTED IN APRIL. >> THANK YOU.

>> ANY OTHER QUESTIONS? >> JUST A BRIEF ONE. CAN YOU SPEAK TO WHAT HAPPENS TO THE

PERSON AT THE FIRE STATION WHILE THEY ARE DOING THAT? >> RIGHT NOW, WE ARE LOOKING AT EVERY LOGISTIC FROM WHERE WE ARE GOING TO PARK . THE IDEAL SITUATION WILL BE TWO PHASES.

THE FIRST PHASE IS CONSTRUCTION OF THE NEW BUILDING , THEN PHASE TWO WILL BE DEMOLITION AND RENOVATION OF THE EXISTING . PHASE ONE WILL GET COMPLETED AND WE WILL BE ABLE TO MOVE LIVING AREAS OVER TO THE NEW BUNK ROOMS AND I IMAGINE THE WORKOUT ROOM WILL BE CONVERTED TO A TEMPORARY DAYROOM OF SORTS AND PROBABLY A MAKESHIFT SUPERVISOR'S OFFICE , THEN ONCE PHASE TWO IS COMPLETED, WE WILL MOVE BACK IN. RIGHT NOW, WE ARE WORKING ON TRAVEL PATHS AND HOW WE WILL GET FROM ONE END TO THE NEXT ONCE THAT IS MOVED INTO THE NEW BUILDING , BUT THE ARCHITECTURE IS STARTING TO WORK THROUGH EVERY LITTLE PIECE OF HOW WE WILL DO THAT . IDEALLY, OUR PEOPLE SHOULD NOT HAVE TO LEAVE THE BUILDING TO GET TO ANOTHER, LIKE THE FIRE APPARATUS BE . WE WILL TRY TO MAINTAIN A WALKWAY OR SOMETHING THAT WORST-CASE SCENARIO WILL BE COVER WALKWAY

OR SOMETHING ON CONCRETE. >> I KNOW YOU HAD A PLAN. I JUST WANTED TO HEAR IT. THANKS. ANY OBJECTIONS TO MOVING THIS TO MONDAY? SEEING NONE. THAT IS WHERE WE WILL SEE IT. NEXT IS

[ Supplemental Appropriations]

3-D, SUPPLEMENTAL. >> GOOD EVENING, MAYOR AND COUNCIL MEMBERS. I HAVE A FUSIBLE MOST OF THE 2025 BUDGET . THESE WERE ALL IN THE PACKET AND I HAVE NO ADDITIONS TONIGHT.

THE FIRST ONE BEING $32,142.13 AND THIS IS A TRANSFER FROM MONTGOMERY COUNTY FUND TO THE CAPITAL IMPROVEMENT FUND WHERE WE HAVE THE PROJECT LAST YEAR FOR THE TRADITIONAL LOOK NORTHBOUND LANE. IN THE BUDGET, THERE WAS AN AMOUNT READY TO TRANSFER FROM MONTGOMERY COUNTY OVER TO OBVIOUSLY THE CAPITAL IMPROVEMENT FUND WITH NO FUNDING MECHANISM, SO YOU HAVE TO BRING IT AS A TRANSFER FROM ANOTHER FUND, WHICH WAS USED FOR OTHER TRANSFERS, SO THE REMAINING BALANCE NEEDS TO BE FUNDED AND THAT AMOUNT IS 32,142 AND $.13. THE NEXT ITEM WAS CONSTRUCTION CHANGE ORDERS FOR THE SENIOR CENTER RENOVATION WITH A TOTAL OF $39,000 -- 39,278 . ANY

[00:15:09]

>> THANK YOU. ANY QUESTIONS ? >> I DO. WAS THE ERROR TO BARRETT ON US OR THE VENDOR?

>> THE BARRETT PAVING GAVE US THE WRONG BANKING INFORMATION, SO WE ARE TRYING TO CONVERT THESE CHECKS TO AUTOMATIC, WHICH ARE ACTUALLY CHEAPER THAN RENTING A PAPER CHECK. I HAVE A GOOD ACCOUNTS PAYABLE COORDINATOR THAT IS HANDLING THE PROCESS NOTIFYING ALL OF OUR VENDORS AS SHE CAN , SO HOPEFULLY AS WE GET TO THE END OF THIS YEAR, MY GOAL FOR HER IS

TO GET AT LEAST 50% OF OUR VENDORS PAID BY THE END OF 25. >> TRANSFER THAT FOLLOW-UP, I

WANTED TO MAKE SURE THAT WE WERE BALANCING CHECKS. >> I ASKED BEFORE HE EVEN BROUGHT IT. I WANT TO MAKE SURE THAT IT WAS NOT OUR ERROR AND IT WAS NOT.

>> THANK YOU FOR THE CLARIFICATION. ANYTHING ELSE? ANY OBJECTIONS TO MOVING THIS TO MONDAY? NO OBJECTIONS, THE SECOND READING AND WE WILL SEE THIS ON MONDAY. NEXT UP IS ITEM

[ County Assessments Removals]

3E, COUNTY ASSESSMENT REMOVALS. >> THIS IS THE THIRD YEAR IN A ROW THAT I HAVE HAD TO COME TO COUNSEL AND WE HAVE SITUATIONS WHERE THE HOUSE HAS BEEN INVOLVED IN AN ABATEMENT PROGRAM AND IN THIS CASE, WE HAD TWO THAT CAME TO BE AND WE USUALLY GET NOTIFIED OF THIS AT THE VERY BEGINNING OF THE YEAR WHEN THE FIRST HALF TAXES ARE DUE AND THEY WERE DUE LAST FRIDAY. TWO INDIVIDUALS. ONE AT 7044 HUBBARD DRIVE AND ANOTHER AT 4025 KENNEBEC AVENUE . BOTH OF THESE SITUATIONS ARE WHERE THEY HAD BOUGHT THE HOUSE, THERE WAS AN ASSESSMENT THAT NEEDED TO BE MADE, BECAUSE THE CITY EXPENSED OUT OF OUR OWN BUDGET AND WE FIXED UP THE PROPERTY , THEN WE ASSESS THE PROPERTY AND WHAT HAPPENED IN THE MEANTIME IS WHERE IT CHANGED HANDS AND THE ASSESSMENT. WE ONLY SEND ASSESSMENTS FOR THOSE ONCE A YEAR . IT CROSSED PATHS , SO THERE WAS AN ASSESSMENT WHEN THEY BOUGHT THE PROPERTY AND THE NEW OWNERS DIDN'T KNOW IT. BY THE TIME HE GOT TO THE COUNTY, NOW THEY OWN A HOUSE AND ALL OF THESE TAXES IS LIKE, WHAT IS THIS ASSESSMENT FOR? WE WORKED OUT WITH PROPERTY OWNERS AND THE COUNTY REQUIRES THAT SINCE I BRING TO THE COUNCIL TO APPROVE ANY ASSESSMENTS ON PROPERTIES , I ALSO HAVE TO BRING TO COUNSEL ANY REMOVAL OF THOSE ASSESSMENTS. I'M ASKING IF YOU CAN PLEASE REMOVE THESE

[00:20:02]

PROPERTY THEY BOUGHT HAD FALLEN INTO DISREPAIR . >> THANK YOU FOR THE

CLARIFICATION. ANY QUESTIONS? >> IS THERE ANY WAY THAT WE CAN RECOUP THE COST FROM PREVIOUS

OWNERS? >> I HAVE NOT FOUND A WAY THAT WE CAN DO THAT, BECAUSE IF THEY DON'T OWN THE PROPERTY , THE ASSESSMENTS FOLLOW THE PROPERTY. THAT PROPERTY IS NOW IN NEW HANDS, SO UNLESS THERE IS A LEGAL METHOD THAT WE CAN GO ABOUT DOING THAT OUTSIDE OF THE PROPERTY, IF WE WOULD LOOK UP THE NEW PROPERTY THEY OWN, THAT'S NOT AN AVENUE THAT I'M

AWARE OF. >> HAVE YOU TALKED TO JOHN MCMANUS ABOUT IT?

>> THEY ARE THE ONES THAT ACTUALLY ARE REPRESENTATIVE AND ONE OF HIS FINANCE MANAGERS.

HE'S THE ONE THAT HANDLES ASSESSMENTS OF PUTTING THEM ON. >> CAN WE FIND OUT IF THERE'S A

WAY THEY CAN DO IT LEGALLY? >> I THINK YOU CAN ASK OUR LAW DIRECTOR ABOUT THAT.

>> MY UNDERSTANDING IS THAT THOSE INDIVIDUALS BY ASSESSMENTS OF PROPERTY, SO I WOULD FIND IT

DIFFICULT TO BELIEVE THAT WE CAN GO BACK TO THE PRIOR OWNER. >> I DON'T KNOW IF IT WOULD BE

COST-EFFECTIVE, YOU KNOW? >> SOME OF THESE ARE NOT THAT COSTLY.

>> ONE OF MINE REALLY ISN'T FIXED IN EXCESS HUNDRED $19 AND THE OTHER $3414.

>> THE OTHER QUESTIONS I HAVE, THE MATH ISN'T UP THERE, BUT DOES THE LOWER PORTION GO ALL

THE WAY DOWN TO FITCHBURG? THAT'S THE NEXT ONE? OKAY. >> ANY OTHER QUESTIONS ON THE

COUNTY ASSESSMENTS? >> IS THERE ANYWAY THAT WE CAN GET THESE BILLS OUT TO MONTGOMERY COUNTY AND PUT A FLAG ON IT, SO WHEN THE TITLE BUREAU OR THE LIEN COMPANY DOES SEE

THAT THERE IS A LIEN AGAINST IT? >> THE PROPER PROCEDURE IS THE TITLE COMPANY IS OR A MEMBER OF THE COMPANY'S SHOULD BE CALLING OUR OFFICE AND THEY SHOULD FIRST REACH OUT TO THE COUNTY. IF THE COUNTY DOESN'T HAVE RECORDS, BECAUSE WE HAVEN'T SUBMITTED THEM TO THEM, THERE IS A PERIOD OF TIME BETWEEN FOR INSTANCE AFTER WE SUBMIT IN SEPTEMBER, IF THERE ANYTHING THAT COMES UP AFTER SEPTEMBER, THEN WE COULD SUBMIT NEW ONES TO THEM. THERE IS A TIME PERIOD THAT THEY WOULDN'T HAVE THEM AND WE WOULD KNOW ABOUT THEM, SO THEY CONTACT OUR OFFICE AND WE HAVE ASSESSMENTS AND THE COUNTY GENERALISTS AND FINANCE DEPARTMENT THAT HAS RECORD OF ALL OF THE ASSESSMENTS. SHE COULD LET THEM KNOW AND SHE'S CURRENTLY OUT RIGHT NOW, BUT I OR SOMEONE ELSE ON STAFF WOULD BE ABLE TO LOOK THEM UP FOR THEM. IF THEY CALL US AND ASK US, WE ARE MORE THAN HAPPY TO PROVIDE THAT INFORMATION. I WOULD GET 10 TO 12 CALLS PER

YEAR. >> THAT'S WHY IT'S HARD FOR THE LARGER ONE. DUE DILIGENCE TO

CALL US AND SEE ABOUT THIS PRICE. >> I GET A LARGE NUMBER OF THOSE REQUESTS THROUGH THE PUBLIC RECORDS PROCESS AND WE HAVE TIME COMPANIES CALLING ROUTINELY TO VERIFY IF THERE ARE ANY ASSESSMENTS TASKED TO THE PROPERTIES, THEN WE CONSOLE WITH FINANCE AND ZONING TO SEE IF THERE'S ANYTHING IN THE WORKS AND WE CONVEY THAT, SO THAT THEY CAN FACTOR THAT INTO REAL ESTATE TRANSACTION. TO YOUR POINT, IT REALLY FALLS ON THE COMPANY TO

TAKE THOSE EXTRA STEPS. >> CAN'T THIS FALL BACK ON THE TITLE COMPANY? YOU SHOULD BE

CERTIFYING. >> NOT EVERYBODY USES THAT. THESE PROPERTIES ARE CLOSING SO

FAST. GET IT NOTARIZED AND THEY ARE DONE. >> ONE OF THESE INDIVIDUALS ON THE LEGISLATION TONIGHT CONTACTED ME AND SAID, I WILL BE SELLING THIS IN 30 DAYS. WILL YOU HAVE COUNSEL DO SOMETHING ABOUT IT? LIKE YOU SAID, THEY TURN AROUND THAT FAST.

>> THAT'S JUST MY CONCERN. >> THANKS. ANYTHING ELSE? >> I HATE TO SAY ANYTHING.

>> THIS IS TO THE CITY ATTORNEY. THE TAX FOLLOWS THE PROPERTY. THAT'S CORRECT. THE PERSON THAT

[00:25:04]

OWNS THIS PROPERTY WAS INVOLVED WITH THE TITLE COMPANY. >> THAT'S CORRECT. IT WAS CERTIFIED TO PROTECT THE INTEREST OF THE BUYER AND THE SELLER.

>> IT IS SUBJECT TO THE TERMS OF THE POLICY. TWO DETERMINE MY ABILITY IF IT WOULD FALL WITH

THE INDIVIDUAL DEPENDS . >> THAT PROPERTY STILL HAS A LIEN AGAINST IT .

>> IT'S RECORDED . >> IS IT RECORDED? >> YES.

>> THAT PROPERTY STILL HAS A LIEN. HERE'S WHAT WE ARE GOING TO DO.

>> THAT MAKES THE NEW OWNER >> RIGHT. THE NEW OWNER CAN GO BACK TO THE TITLE COMPANY.

>> USUALLY, ASSESSMENTS ARE PAID. >> YEP.

>> THAT'S USUALLY SOMETHING. >> WHO IDENTIFIES ALL OF THOSE ASSESSMENTS IS A TITLE COMPANY.

OUR DISPUTE ISN'T WITH THE TITLE COMPANY . WE QUITE FRANKLY DON'T HAVE A DISPUTE.

>> THIS IS WHAT I CONSIDER A PRIVATE MATTER. THIS IS MORE OF A PRIVATE MATTER.

>> ABSOLUTELY. >> IS THERE A LIEN AGAINST THE PROPERTY?

>> THERE IS A CURRENT ASSESSMENT. >> IS THERE?

>> YES. >> I WOULD AGREE. WE HAVE DONE SOMETHING TO PUT AN ASSESSMENT ON THAT PROPERTY. IF THE NEW PROPERTY OWNER WASN'T AWARE OF THAT , THAT'S BETWEEN HIM AND THE TITLE COMPANY THAT THEY USED TO VERIFY THAT IT'S A CLEAN TITLE.

>> WHO KNOWS IN THE ROOM IF WE DO PRESELL INSPECTIONS? >> WE DON'T. WE STOPPED THEM A

LONG TIME AGO. >> PRESELL INSPECTION WOULD HAVE CAUGHT THAT.

>> TITLE COMPANIES . >> TRADITIONALLY , THEY WOULD NOT HAVE CAUGHT THAT, BECAUSE WE

ARE LOOKING AT THE PHYSICAL APPEARANCE OF THE PROPERTY. >> THE NEW OWNERS COULD ACTUALLY

TAKE THE TITLE COMPANY TO SMALL CLAIMS COURT. >> A LIEN AGAINST THE PROPERTY THAT NEEDS TO BE SATISFIED. WHAT IF WE DO NOTHING , WHAT WILL THE SELLER OF THE PROPERTY HAVE TO

DO? >> IF YOU DO NOTHING, IF THEY HAVE A CLAIM ON THE POLICY, THEY WOULD BE SUBJECT TO -- IF THERE'S A LOT OF CARVEOUTS IN THE TITLE POLICY FOR ASSESSMENTS, THE COMPANY GOES TO THE PROCESS AND CONTEXT THE CITY . THAT IS USUALLY STIMULATED IN THE POLICY, SO THESE ARE PRIVATE ISSUES BETWEEN THE INDIVIDUAL . I'M NOT SURE NECESSARILY WHAT

THE CITY TO BE INVOLVED IN THAT IS. >> IF WE ASK THE ATTORNEYS GENERAL RECOMMENDED, WHAT DO YOU SUGGEST WE DO? HAVE A PROPERTY THAT THE OWNER IS OBLIGATED TO PAY US AND THEY WILL SELL IT ON MONDAY. WHAT WOULD YOU RECOMMEND WE DO?

>> FROM A LEGAL STANDPOINT, THERE IS NO OBLIGATION . >> AM I MISSING SOMETHING ? DID

WE NOT DO SOMETHING? >> THAT'S WHAT I WAS GOING TO ASK. WAS THE ASSESSMENT FILED AND ACTIVE WHEN THE PROPERTY WAS SOLD OR IS IT IN THAT TIMEFRAME WHERE IT WASN'T RECORDED AND IT

WAS SOLD, SO IT WAS LIKE IT ISN'T REALLY ANYONE'S FAULT? >> IT IS IN THAT PERIOD WHERE THE EXPENSES HAVE BEEN INCURRED BY THE CITY, BUT IT WAS BY THE PREVIOUS OWNER AND IT WAS ON THEM, BECAUSE THE PROPERTY NEEDED TO BE CLEANED UP AND THEY SOLD THE PROPERTY, SO BEFORE WE HAD A CHANCE TO CALCULATE IT AND SEND IT TO THE COUNTY TO ASSESS THE PROPERTY, THAT'S WHEN IT

SOLD. >> IF THIS SOUNDS LIKE A $600 ISSUE, BUT IT ISN'T ? IT'S

MUCH BETTER. >> ESPECIALLY IF IT HAPPENS MULTIPLE TIMES. ONE OF THESE

TIMES, IT MIGHT BE 12,004 FOR WHATEVER CASE. >> IT COULD BE $12,000 RIGHT

NOW. MAYBE WE JUST DON'T KNOW. >> WE JUST DON'T KNOW.

>> IS LIMITED TO THE AMOUNTS I PUT IN THE LEGISLATION, SO ONE OF THEM WAS $619 AND THE OTHER 3000 -- THE -- WE DON'T KNOW IF IT WAS PURCHASED SEPTEMBER WHERE IT WAS SOMETHING CROSSED UP AND

GOING TO SELL A PROPERTY FROM NOW. >> IF THE TITLE COMPANY DOES THEIR DUE DILIGENCE AND THEY TALK TO ZONING OR SOMEONE IN FINANCE , THEN ONE OF US WILL

[00:30:08]

>> IT SOUNDS LIKE THE TITLE COMPANY IS WHO FAILED THE RESPONSIBILITY AND JUST BECAUSE IT WASN'T RECORDED THAT, IF THEY WOULD'VE CALLED US, THEY WOULD HAVE FOUND OUT.

>> CORRECT. >> I WOULD AGREE THAT IT'S ON THE TITLE COMPANY WHO

REPRESENTED THE BUYER OF THE PROPERTY TO MAKE THAT RIGHT . >> IT MIGHT BE HELPFUL TO CONSIDER THIS TO BE A PARALLEL TO WHAT YOU SEE ON PROPERTY TAXES. OFTENTIMES, THEY ARE NOT ASSESSED UNTIL AFTER CLOSING. USUALLY , THE PARTIES AGREE TO SPLIT THE COST FOR FUTURE ASSESSMENTS OF ONES THAT ARE NOT YET OLD. I'M NOT SURE WHAT THESE INDIVIDUALS HAVE SKEWED THE AGREEMENTS, BUT THEY ARE USUALLY HANDLED AS A MATTER TO ALLEVIATE THIS TYPE OF SURPRISE.

>> SCOTT? >> ONE THING I HAVE ABOUT THIS IS THAT THE SECOND ONE OR 3414, IF IT HAD THAT MUCH TRASH OR HIGH GRASS OR ANYTHING LIKE THAT , IT'S BETTER FOR THE FIRE THAT IT WILL HAVE TO CLEAN UP ANYWAYS AND PAY FOR THAT. I STILL THINK THAT WE NEED TO GO BACK TO THE TITLE COMPANY TO DO THAT. THAT IS HOW I FEEL ABOUT IT. THAT IS NOT CHUMP CHANGE OR ANYTHING. IT HAD TO BE A LONG TIME TO DO ASSESSMENTS ON THIS TO HAVE THEM SELL IT OUT RIGHT AND NOT KNOWING WHEN HE SOLD IT THAT HE HAD THIS BILL. IT'S ONE THING IF HE DIDN'T REALIZE OR SOMETHING LIKE THAT , BUT THAT'S A LONG ISSUE RIGHT THERE. THAT IS THE ISSUE WHY.

THAT IS ALL I HAVE. >> THE COUNCIL DOES NOTHING, THEN WE HAVE NO RESPONSIBILITY TO DO THAT OR TO A TITLE COMPANY OR ANYBODY IF WE TAKE NO ACTION AND WE STOP LEANING THAT PROPERTY. IF HE SELLS IT, WE GET THAT MONEY, THEN IT'S UP TO HIM? TO GO BACK TO THE TITLE

COMPANY AND SAY, WHAT HAPPENED? IS THAT CORRECT? >> AS JORDAN SAID, IT'S A LIEN AGAINST THE PROPERTY, SO IT IS AN ACTIVE ASSESSMENT THAT WE HAVE OUT THERE. THE TWO NEW OWNERS OF THESE PROPERTIES ASKED ME TO COME TO COUNSEL TO GET THAT ASSESSMENT REMOVED. IF THE COUNCIL DECIDES NOT TO HAVE IT REMOVED, THEN THAT'S THE COUNCIL'S DECISION.

>> THEY NEED TO GO BACK. >> DOES EVERYONE AGREE? >> JUST ONE MORE WHILE WE ARE ASSESSING THIS. I WANT TO LOOK AT THE PROPERTY CITY OWNERS AND ONE OF THEM HAS -- WE ASSESS FOR

SEWER AND WATER, AS WELL. DOES THAT HAPPEN OFTEN? >> WHERE THERE IS DELINQUENT WATER AND SEWER? YES. I DON'T KNOW IF THEY WERE ON BOTH, BUT I DID NOTICE IT ON THE ONE HAND THEY DID NOT ASK TO HAVE THAT REMOVED, BUT THEY WANTED TO HAVE THE LARGER ASSESSMENT REMOVED

AND I THINK THE DELAY WAS A SMALLER DOLLAR AMOUNT FOR >> $233 , WHICH IS ALSO ASSESSED. JUST SO I UNDERSTAND, WHAT HAS HAPPENED IS THAT THE COUNTY DIDN'T GET OUR BILL

DURING THE SALE AND TRANSFER. >> CORRECT. >> AS COUNCILMAN CAMPBELL STATED, WE COULD HAVE A LOT OF THE STUFF GOING ON IF THE TITLE COMPANIES ARE NOT DOING DUE DILIGENCE OR CALLING OUR STAFF TO MAKE SURE THAT ANY PROPERTY TRANSFER DOESN'T HAVE -- THE REASON THAT THE SEWER AND WATER ASSESSMENT INTERESTS ME IS BECAUSE IT IS PROBABLY FAIRLY COMMON, I WOULD IMAGINE WITH PROPERTIES THAT ARE SOLD, ESPECIALLY DISTRESSED PROPERTIES COULD HAVE DELINQUENTS AND WATER. THERE MIGHT BE A BIG CHUNK WE ARE LOOKING AT.

>> A COUPLE OF QUESTIONS TO BE ANSWERED. DID THE CITY DO WORK AND INCUR AN EXPENSE? AND, WAS THE CITY REPAID FOR THAT EXPENSE? NONE OF THOSE ARE OUR FAULT.

>> THE FEES THAT WERE PAID FOR AND IT WAS SOMEONE ELSE'S FAULT. THAT'S HOW I LOOK AT IT.

>> I AGREE. IT SEEMS LIKE THE RECOMMENDATION WOULD BE FOR THEM TO GO BACK AND LOOK AT THEIR CONTRACT FOR THEIR TITLE COMPANY AND SEE WHAT THEIR COURSE OF ACTION IS.

>> I CAN COMMUNICATE THAT. >> THIS IS A PRIVATE MATTER BETWEEN PROPERTY OWNER AND TITLE

[00:35:02]

>> IF THIS IS THE CASE THEN -- IF WE ARE SUGGESTING, THERE IS ALSO A POSSIBILITY THAT THE PRIOR OWNER HAD NOTICED THESE ASSESSMENTS ARE BOTH COMING AND DID NOT DISCLOSE IT TO THE

PURCHASER . >> THAT IS ALL PRIVATE MATTER BETWEEN THE BUYER AND SELLER.

>> DID THEY NIGHT -- TITLE COMPANY? >> POSSIBLE. POSSIBLE.

>> THAT WOULD DEFINITELY BE A PRIVATE MATTER BETWEEN THE BUYER AND SELLER.

>> IT SOUNDS LIKE THE RECOMMENDATION IS TO NOT REMOVE THIS. DO WE JUST MOVE IT TO

MONDAY AND LET IT GO ? IS THAT THE RECOMMENDATION? >> HOW MANY TIMES HE OR DOES

THIS HAPPEN? I DON'T WANT TO GET IT MIXED UP. >> I DID LOOK BACK AT THE HISTORY OF THIS, BECAUSE WHENEVER I'M PUTTING AN ITEM ON THE AGENDA, AND LOOK FOR IT TO COPY AND BRING IT TO THE NEXT MEETING. ONE IN EARLY 2023. THAT IS WHERE THEY GET THE PROPERTY TAX NOTICES AND WAIT A MINUTE. I SHOULDN'T BE PAYING THIS ASSESSMENT AND THEY COME AND ASK FOR IT TO BE REMOVED. I AGREE WITH COUNSEL. THEY SHOULD HAVE DONE THEIR DUE DILIGENCE OR THEY SHOULD HAVE MADE SURE THEIR TITLE COMPANY REACHED OUT. OBVIOUSLY, THE PREVIOUS OWNER KNOWS THAT WORK WAS DONE . THE PREVIOUS OWNER WILL KNOW THAT. THERE ARE PROBABLY OTHER PROPERTIES THAT BEFORE GOING AHEAD AND PAYING ASSESSMENTS AND NOT REALIZING THAT THEY

SHOULDN'T HAVE AND DIDN'T KNOW IT. >> I'M GLAD WE ARE HAVING THIS DISCUSSION, BECAUSE IN MY FINAL THOUGHT AND I WILL OPEN IT BACK TO EVERYBODY ELSE, BUT I AM A TAXPAYER IN THE CITY , AS EVERYBODY IS. $3500 MIGHT NOT SEEM LIKE A LOT, BUT EVERYBODY IN THE CITY HAS CONTRIBUTED , WHETHER IT'S $3500 OR $12,000 OR $100,000 , WE DESERVE -- TAXPAYERS DESERVE TO GET PAID FOR MONEY THEY SPENT , ESPECIALLY WHEN WE HAVE LEGAL OPINIONS AND IT'S A PRIVATE MATTER. THERE IS NO REASON FOR US TO FORGO FEES OR EXPENSES -- JUST FROM A WHAT'S RIGHT AND WHAT'S WRONG CATEGORY, WHAT'S RIGHT IS LEAVING AND RECOUPING TAXPAYER DOLLARS. THAT IS WHAT FALLS IN THE RIGHT CATEGORY TO ME.

>> JIM, ARE WE SURE THAT IT'S NOT A FORECLOSURE? EITHER ONE OF THESE PROPERTIES?

>> I DO BELIEVE THEY WERE, BUT I COULD LOOK INTO THAT. ARE YOU COMMITTED TO THE FORECLOSURE AND

BUY IT AS IS. THAT WOULD ALSO BE A FACTOR. FOR AUCTION. >> DID YOU HAVE SOMETHING?

>> I THINK ONE OF THESE MIGHT HAVE BEEN A SHERIFF SALE. >> THAT'S ANOTHER. THEN IT'S

DEFINITELY THEN. >> IS LIKE BUYING A CAR WHERE THE WINDOW STICKER SAYS NO

WARRANTY AS IS. >> ABSOLUTELY. >> THE LAST CELL PRICE ,

$50,000. THAT GIVES YOU A CLUE. >> THE ASSESSMENT IS LIKE 30% OF THE PURCHASE PRICE.

>> ON THE OTHER HAND, PAY IT. ENOUGH SAID. AGREED? RECOMMENDATIONS . NEXT IS ITEM

[ Water Line Extensions/Tap In District - Bellefontaine Road Area]

>> YES, THIS IS THE LEGISLATION THAT AUTHORIZES THE PROPOSED BELLEFONTAINE DISTRICT AND IT WOULD ALLOW US TO CHARGE A CONNECTION FEE OF $7500 FOR PROPERTY OWNERS WHO WANT TO CONNECT TO THE PUBLIC UTILITY SYSTEM AS WE BUILD IT OUT. AS YOU HAD ASKED, IT DOES NOT GO DOWN TO FISH BARK, BECAUSE THERE IS WATER SERVICE OUT THERE AND WHEN IT TURNS INTO ADAMS, SO

[00:40:02]

THERE WAS NO NEED TO BRING IT DOWN. >> I HAVE A COUPLE MORE

QUESTIONS IF YOU ARE DONE. >> YES. >> WHAT IS THE CURRENT PLAN TO INCORPORATE THIS? ANY TAPPING TO THE WEST PHASE FOUR PROJECT? I MEAN, EAST PHASE FOUR.

>> THAT WOULD BE INCLUDED IN THIS LEGISLATION , SO IT WOULD AUTHORIZE AS WE BUILD IT OUT AND AUTHORIZE US FOR THAT PROPERTY OWNER TO CHARGE $7500 FOR CONNECTION AS WE BUILD THAT OUT

EAST. >> MY KNOWLEDGE, WE DON'T HAVE CURRENT PLANS OR FUNDING FOR

PHASE FOUR. >> WE DON'T, BUT WE WANT TO BRING IT OUT ALL THE WAY TO ROUTE 4, SO THIS LEGISLATION IS JUST SETTING THE FUTURE STAGE FOR AS WE DO BUILD THAT OUT OVER TAYLORSVILLE AND CHAMBERSBURG , THE LEGISLATIONS IN PLACE TO ALLOW THOSE INDIVIDUALS TO TAP

IN RATHER THAN COMING BACK TO COUNCIL FOR EVERY PROJECT. >> UNDERSTOOD. IF WE ARE LOOKING TO DEVELOP LAND CLOSER AND WANT TO BRING THE WATER OUT THERE FOR FUTURE DEVELOPMENT , WOULDN'T IT BE MORE OF AN URGENT NEED? WE WERE SUPPOSED TO DO PHASE FOUR IN 2025 ORIGINALLY , THEN WE HAVE THE FUNDING APPROVED BY THE RBC , THAT IT WAS CANCELED LAST YEAR.

>> WE WILL GO BACK UP TO THE FUNDING. ONE OF THE CHALLENGES THAT WE HAD IS THAT ODOT DOESN'T SEE THE URGENCY WE DO, SO AS PART OF THAT, THE REALIGNMENT AT NEW CARLISLE PIKE HAS BEEN DELAYED, BECAUSE OF THAT , THEN WE ARE GOING TO GO BACK AFTER AND CONTINUE THAT

WATER SERVICE TO THE EAST. THAT IS HIGH ON OUR PRIORITY LIST. >> THEY HAVE REQUIREMENTS LIST FROM 24 TO 27 AND I CURRENTLY DON'T SEE ANYTHING IN THERE AND I DON'T KNOW THE CHANCES TO GET

ANYTHING ADDED TO IT. >> I WILL CHECK. >> PLEASE. PLEASE DO. DO WE HAVE

ANY IDEA OF THE LEVEL INTEREST WITH HOMEOWNERS . >> WE DO NOT HOLD THE HOMEOWNERS ON , AND LAST WEEK WE SENT TO THE HOMEOWNERS AND WE ARE WAITING TO HEAR BACK FROM THEM.

>> THANK YOU VERY MUCH. >> ERIN, THAT WAS ONE OF MY QUESTIONS THAT NANCY HAD ABOUT HOW MUCH INTEREST. IS THIS A NECESSITY RIGHT NOW UNTIL WE FIND OUT HOW MUCH INTEREST YOU

TAP IN TO. >> I THINK THERE WAS A DESIRE BY SOME OF THE COUNCIL TO MOVE THIS FORWARD AND GOING STREET BY STREET , IT CREATED A LARGER DISTRICT. IS THERE A NEED? ONE OF THE THINGS THIS WOULD DO IS EIGHT DOES EQUALIZE THE COST, BECAUSE THERE IS A TAP IN DISTRICT FOR CHAMBERSBURG AND PART OF CHAMBERSBURG. THERE IS A TAP IN DISTRICT AND THIS WOULD BASICALLY BRING EVERYBODY UNDER ONE MODEL LEGISLATION, SO THAT THIS NORTHEAST AREA OF THE CITY THAT IS CURRENTLY LACKING IN PUBLIC UTILITIES AND WOULD HAVE A UNIFORM COST NO MATTER THE

STREET YOU ARE LIVING ON. >> THANK YOU FOR EXPLAINING THAT.

>> WOULD THERE BE A RATE INCREASE? ALL OF OUR COSTS GO UP EVERY YEAR. I DIDN'T SEE THAT

IN LEGISLATION. WITH THAT BE SOMETHING? >> WHAT WE ARE CHARGING FOR THE COMMODITY IS A DIFFERENT PIECE OF LEGISLATION. THERE IS A CPI ESCALATION RIGHT NOW WITHIN THE

RATE LEGISLATION , SO IT DOES GO UP, BUT IT IS CAPPED. >> NOT EVERYTHING STAYS CAPPED

AFTER 10 YEARS. THEY STILL SHOULDN'T GET TODAY'S RATES. >> IF WE DON'T GET THE UTILITIES EXTENDED DOWN IN CHAMBERSBURG UNTIL 2035 , THEN WE WOULD PROBABLY WANT TO GO

[00:45:04]

BACK AND REVISIT COSTS. >> THANK YOU. THANK YOU, MAYOR. >> WHEN I THINK ABOUT ABOUT CONGRESSMAN -- I WANT TO PREFACE THAT THIS WOULD BE A SEPARATE PIECE OF LEGISLATION. I FEEL LIKE WE HAD A CONVERSATION ABOUT CHARGING MAYBE TWO, CUSTOMERS AND IN THE ACTUAL WATER RATE THAT WE WANT TO TAP IN TO THAT, BECAUSE I THINK YOU BROUGHT THIS UP, BUT I FORGET THE WORDING YOU USED ABOUT HOW WE HAVE UP KEPT AND DO ALL OF THAT. ALL OF THE OTHER CUSTOMERS FROM THE UTILITY HAVE BEEN PAID IN TERMS OF THE WATER RATES FOR A QUALITY OF THE WATER AND SPENT ON WATER AND ALL OF THESE THINGS. THAT IS KIND OF HOW THE CONVERSATION WAS GOING. WE DID HAVE A SURCHARGE ON CUSTOMERS , BUT THE TAPPING FEE THAT THEY WERE GOING TO PAY FROM AN ASSESSMENT PERSPECTIVE, WE

COULD DO THAT, . >> WE CAN COME BACK WITH A SEPARATE SET OF LEGISLATION AND WE HAVE THREE WATER DISTRICTS THAT I CAN TELL BY ORDINANCE. THERE IS THE LARGER HUBER HEIGHTS, VALLEY WATER, THEN A PREMIUM WHERE PEOPLE -- IT'S ON THE BOOKS. WE CAN CHARGE A SIGNIFICANT PREMIUM FOR INDIVIDUALS WHO ARE OUTSIDE OF THE CITY . MUNICIPAL BOUNDARY, BUT ARE LOOKING INTO OUR WATER SYSTEM , BUT THERE IS A PREFERENCE FOR THEM TO ANNEX INTO THE CITY. IF THAT IS THE DESIRE , THEN MY RECOMMENDATION WOULD BE THAT AS WE AMEND THE LATE FEE RATE FEE, WHEN WE LOOK AT THE RATE DISTRICT, WHICH WOULD BE THE BELLEFONTAINE

DISTRICT. >> MY PHILOSOPHY IS THAT THE USERS OF THE SYSTEM HAVE TO PAY FOR THE INFRASTRUCTURE. WE TOOK OVER THE WATER UTILITY , THE PRIVATELY OWNED WATER UTILITY AND EXTEND THE WATER NORTH OF 70 EAST OF CHAMBERSBURG AND THAT IS WHY WE TOOK OVER THE WATER UTILITY. IT IS STIFLING, SO ALL OF THE INFRASTRUCTURE WAS PAID. THE WATER SYSTEM, I THINK THEY DO PAY A PREMIUM FOR THE MONTHLY WATER FEES. TO YOUR POINT, SET PRECEDENT TO DO JUST THAT.

>> WE CAN REVISIT THAT ONCE WE KNOW WHO IT IS , HOW MANY PEOPLE AND WE CAN COME BACK.

>> I WOULD PREFER TO COME BACK WHEN WE HAVE BETTER COSTS IN HAND RATHER THAN TAKING A SHOT

IN THE DARK . >> I JUST WANT TO MAKE SURE WE UNDERSTAND THE PROCESS AND THAT

WOULD BE A SEPARATE PIECE. OKAY. >> IF WE ARE TALKING ALL THE TIME ABOUT STATE REPS AND PEOPLE LIKE THAT , BUT WHILE WE ARE TALKING TO THOSE STATE REPS AND WE ARE TALKING ABOUT GROWTH, THEN REPORT THE EXPENSE AND RISK OF THAT AND WE CONDEMN THE WATER SYSTEM PRIVATELY OWNED WATER SYSTEM MADE PUBLIC, SO WE ARE THE POC OF. WE DID THAT, SO WE COULD EXTEND OUR BOUNDARIES FOR CITIZENS THAT EXISTHAT TIME AND THE CITIZENS THAT CURRENTLY EXIST, SO IF ANYONE WANTS TO WHY WE HAVE GROWN IS BECAUSE WE HAVE THE NECESSARY UTILITIES AVAILABLE TO DO THAT. IF ANYONE WOULD EVER STIFLE THAT LEGISLATION OR AT THE STATE, THEY WOULD DOING OUR CUSTOMERS OR TAXPAYERS ANY FAVORS, BECAUSE WE HAVE ALREADY PAID FOR THAT

INFRASTRUCTURE. >> AGREED. THERE ARE GRANTS FOR THE PUBLIC WORKS COMMISSIR EXTENDING WATER SERVICES TO AREE ACTIVELY GOING AFTER THAT. WE WILL CONTINUE TO THE DO THAT.

>> IT'S ONE OF OUR RICHEST ASSETS, WATER. I DON'T THINK THEY WILL MAKE MUCH MORE OF IT AND IT'S VERY DIFFICULT TO MAKE SURE IT'S DRINKABLE. WE HAVE DONE THAT VERY WELL.

>> WE ARE MAKING SIGNIFICANT UPGRADES TO OUR PLANT TO CONTINUE TO HAVE SOME OF THE

BEST AND SAFEST WATER IN THE REGION. >> THEORETICALLY , MAYBE THIS IS A QUESTION FOR YOU, ALEX. IF ONE WAS ON A WELL AND SEPTIC AND ONE WAS ON THE PUBLIC WATER AND

[00:50:09]

SEWER, WHICH ONE IS WORTH? YEAH, SO THAT'S THE PREMIUM. >> YEAH, THEY WILL SEE AN APPRECIATION AND PROPERTY VALUES BEING ON PUBLIC UTILITIES. I KNOW IF EVERYBODY'S PAYING ATTENTION, BUT MONTGOMERY COUNTY JUST FOR $14 MILLION -- WHEN I LOOK AT WHAT WE HAVE DONE, BASED ON UTILITY SURVEYS, THE LAST THING WE HAVE DONE IS OVERCHARGE OR IMPROPERLY BILL

OVER THE LAST THREE DECADES. >> IF WEWERE TO POLL PEOPLE, THEY THOUGHT MONTGOMERY COUNTY

OWNED THE WATER UTILITY . >> YES. >> IF YOU REALLY START TO THINK

ABOUT THAT, WE ARE -- THATIS ANU >> ABSY.THING THAT MONTGOMERY COUNTY DOESN'T HAVE.

CONTROLLING WATER. REMEMBER BA TORNADOES CAME TONE OF THE MOST POPULAR GS THAT THE CITYHAS DONEIS WE OPENED UP WATE PARK AND HE PROVIDED WATER, DRINKITO YBODTHE REGION THEME THWAS HAVING THE TORNADARE THROUGH. WE OFFERED THAT WE ARE OWN UTILITY T THE CITIE IATIVE OF THAT.

>> WHEN WE ON ADDITIONAL ACRES , CUSTOMERS AND SOMEONE ARE ING THEM WITH THIS COY,R AND SE, THERE'S MORE WITH THAT. P SA AND PUBLIC SERVIAN THOSE S O WAS TALKABOUT, WHAT JURISDICTION IF TH POCKETS ND NEVER DEVELOTHATCORR

BECOME UTTERL >> CAUSE YOU WOULD HAVE TIES IN THE FUTURE THATIS COING THAT DIFFERENT THAND YOU T THEIR LAWOULD AT LOW VALUE. NE WOULD EVER PROPOSE TO DOING SOMETHING LIKE THTHAT'S AT SKNOT ONLY CIPALILIKE US, BUOUR NEIGHR

>> ANYBODY WHO ROPERTY. >> ANY SPECIFIC ANY OBJECTIONS WE HAVE ITEM 3G, WHICH IS THE

[ Secure Cyber Defense - Contract Renewal]

THAT EVERYTHING LIKE IT SH >> THANK YOU. ANY

>> CAN YOU GIVE US AN N VING TY WHAT THIS 200,000 WERE ASKING WILL COVER?

>> WE HAVE A A COUPLE PAID . IT LOOKS ABOUT $22,000 ROUGHLY JUST FOR SOME THINGS THE PLANT AND AT THE TOWERS TO NETWORK . AFTER THAT , JUST WE T NEED AS STAND UP THENGS. HARDWA THISA S AND YOU DON'T SPEND IT, IT DOESN'--

EVEN THOUGH WE APPROVE IT, YOU D WHAT YOU NEED. >> OBVIOU YEAH.

ISEXCEED NUMBER. 'M NOT TO SPEND THAT. REMEMBER WHAT WE HAVE COVE NEW SENIOR CENTER. WEHAVERNMENT CENAND THE PUBLIC WORKS BU. THIS IS WILL COST TO THOSE INLINE WITH WHAT ARE DOIN UP-TO-DATE WITH WHAT WE HAVE.

OUR OBLIGATION WITH REGARD THE OLD SENIORCENTER BUILDING? FAR AS I.T. GOES, NOTHING.

[00:55:11]

>> TOTASCONNECT >> THEY ALL HAVE THEIR OWN , SO WITH THE CHAMCURRENTLY IN THERE , THEY ARE WORKING WITH CHOFFICE AND HAVING SOME MEETINN WAS THAT WE MET TO DISCUSS THIS AND EY HAVE A MESSBOARD LIKE WE HAVE IN THE LOBBY IN THO STILL LIKE SEE THAT. WE ARE WORKING THROUGH TH ENTS GOING ONAND IF THEY HOSTING AN ENT AT THE

CHAMBER. >> THAT WOULD BENEFIT US TO HAVE OTHER NESSES SEEING OUR SCHOOLING MISSIOSO WE ARE TRYIT HAPPEN. THOSE MESSACOUR CITY-OWNED NETWORK AND WEA WAY IT OUT TO OTHER ENTITIES WITHOUT THEM ACTUALLY JOINING OUR NETWWE REMOVED ALL OF

OUR CITY NETWORKING EQUIPMENT FROM THE OLD SENIOR CENTER. >> YES.

>> A GENERAL COMMENT. WITH REI.T., I THINIT'S REALLY GOOD THAT WE ARE ING AHEAD , PLANNING FOR AND PROJECTING AS OPPOSED REACTING , SO I COMMEND JOHN,

YOFF . GOOD THING. >> IT'S DAVE AND THE RELATIONSHIPS HE'S BUILT. AND THINK LIKE MOST OF YOU I'M I.T. ILLITERATE T COMES TO MOST OF THESE THINGS AND HE BRINGS IDEAS AND AS WE LOOK AT THAT AND THE RELATIONSHIP AS WITH SECURE CYBER, I THINK THEY ARE ABLE TO PROVIDE US WITH 20 -- 24 HOUR MONITORING. LIKE I SAID, I LIKE TO BE PROACTIVE INSTEAD OF REACT TO AND WE ALL KNOW WHERE WE HAVE BEEN. NO ONE WANTS TO TALK ABOUT IT, BUT WE GO BACK 18 MONTHS AND THOSE ARE SOME DARK TIMES.

>> I WISH WE HAD THESE CONVERSATIONS IN SUMMER OF 2023.

>> WE MIGHT LOOK A LITTLE DIFFERENT AT THAT POINT. THERE WILL BE SOME INFORMATION OUT LATER ON SOME OF THE I.T. THINGS THAT THEY'RE DOING THAT WE DON' OF PROPRIETARY. WE DON'T WANT THOSE THINGS OUT IN THE OPEN, BUT I WOULD AGREE. NOT BUT THESE GUYS WHO HAVE ALLY LOOKED FOR IT KIND OF DONE THE LEGWUNT WORK TO GET TO WHERE WE ARE TODAY.

>> THANK YOU SO MUCH. >> THANK ANYTHING ELSE? ANY OBJECTIONS TO MOVING THIS ON? NEXT IS ITEM

[ Richard F. Shomper City Governance Center - Furniture/Fixtures/Equipment - Solicit Bids]

>> THIS IS LEGISLATION THAT ALLOWS US TO SOLICIT BID FOR FURNITURE,URES AND EQUIPMENT AND EVERYTHING NECESS FILL OUT THE OFFICE SPACE AND CAN'T'S THAT KIND OF THING. THE ARCHITECTS ES APPROXIMATELY 690,000 . SHOULD BE THE LAST ITEM THATWE TATO BID FOR THE GOVERNMENT CENTER OUTSIDE OF THE PARK AREA TOTHE WEST -- OUTSIDE OF THE BUILDING. WE ARE PRETTY MUCH STILL ON SCHEDULE AND WE LOST A FEW DAYS FOR WEATHER, BUT ONCE THE BUILDING IS SEALED UP, THEY ARE PRETTY CONFIDENT THAT THEY CAN MAKE IT BACK UP.

>> DO WE IT BE OPEN AGAIN OR MOVED IN? >> END OF SEPTEMBER.

>> DOES THIS INCLUDE ALL OF THE I.T. INFRASTRUCTURE? >> IT INCLUDES SOME I.T.

INFRASTRUCTURE AND SOME IS COMING OUT OF I.T.'S BUDGET , BUT IT DOES INCLUDE THINGS LIKE

TVS , VIDEO CAMERAS AND ALL OF THAT STUFF. >> AND THE STUFF UNDER I.T. IS

ALREADY BUDGETED FOR? THANK YOU. >> I THINK THE CONTRACTORS RACING WITH THE CONTRACTORS OF

THE STUDENT CLUB. WE ARE NOT RE >> PROMISE NOT DATE ME, BUT ARE YOU ROLLING IN THE ARTIFICIAL

CHRISTMAS TREE WITH ORNAMENTS? >> WE DO HAVE ESTIMATES FOR THE TREE , BUT IT'S NOT PART OF

THIS, BUT IT WILL BE A SEPARATE ITEM. >> IS NOT SOMETHING WE ARE GOING

TO LOOK AT SOON? >> WE ARE DEBATING THE COLOR OF THE LIGHTS AT THE MOMENT, WHICH

WE WILL BRING BACK TO YOU FOR INPUT. >> THESE ARE SERIOUS DISCUSSIONS. WE DON'T WANT TO RUSH THIS. WE ARE SETTING THE TONE FOR THE NEXT 15 YEARS FOR

CHRISTMAS. >> WE DID DO SOME OF THE DESIGN FEES FOR THE PARK , AS THE LW C

[01:00:07]

>> COUNCILWOMAN . >> IT WILL BE THERE, TOO. I TALKED TO MS. VARGO ON TUESDAY AND SHE HAD A PREFERENCE ON THE PLACEMENT OF THE CLOCK. SHE STATED THAT SHE WANTED TO SEE IT IN THE MOST VISIBLE AREA , SO WE NARROWED IT DOWN TO THREE LOCATIONS, WHICH I WILL BE APPROACHING YOU TO SEE IF YOU HAVE ANY STRONG FEELINGS, BUT ONE IS ESSENTIALLY THE ENTRANCE OF THE GOVERNMENT CENTER AND THERE WILL BE STEPS COMING DOWN TO THE PARKING LOT AND ONE WAS PUTTING IT THERE. YOU WILL SEE AHEAD OF THE CLOCK AND THE OTHER OPTION WOULD BE MOVING IT TO THE NEW PARK, BUT I DO HAVE DRAWINGS AND SHOWING RENDERINGS FROM THE STREET, SO WE JUST GOT THOSE

MAYBE A WEEK AGO. >> WE ARE PROBABLY GOING TO ORDER THE CLOCK NEXT WEEK AND THERE IS ABOUT A SIX MONTH LEAD TIME, SO WE DON'T WANT TO STORE TOO LONG FOR IT TO GET DAMAGED.

THE ARCHITECT IS WORKING WITH THE ELECTRICAL ENGINEER , SO WE ARE MOVING FORWARD.

>> WILL THAT INCLUDE THE SKATING RINK? WE ARE COMING UP WITH ALTERNATIVES TRYING TO BE BUDGET CONSCIOUS. CERTAINLY LARGE GATHERING AREA AVAILABLE FOR US TO BE ABLE TO DO ACTIVITIES AND

THINGS OF THAT NATURE. WE ARE PRICING ON THAT OUT NOW. >> OKAY. IT WILL BE A SPECIAL

PLACE. >> SO THE DAIS TO FOCUS ON , THEY DON'T NEED TWO PEOPLE

RUNNING THE VIDEO. >> THE NEXT MEETING THAT I WANT TO HAVE IN SHORT ORDER BY BRAND,

MODEL ET CETERA. >> CONVENIENCE. WHEN I HAD BEEN HERE THROUGH MEETINGS AND RUNNING, THE PERSON RUNNING THE MEETING DOESN'T KNOW HOW TO GO OVER AND USE THAT CONSOLE.

HAVING IT HERE WITH THE LEAD PERSON IS HERE AND CAN ACCESS IT WOULD BE VERY HELP FULL .

>> HAD TO FIGURE THAT OUT LAST TUESDAY. >> THANK YOU, MAYOR. I

APPRECIATE YOU. >> YOU ARE BUSY. >> I'M JUST SAYING FOR THE

BOARD AND COMMISSIONS. >> THEY DON'T KNOW THAT. >> NO, THEY HAVE ALL BEEN

TRAINED. NOTE AFTER THAT. >> I THINK THE CAMERA MOVEMENT IS A LITTLE BIT MORE DIFFICULT.

>> AS I FOUND OUT , IT CAN BE DONE FROM UP THERE. >> FOR ME, IT'S RELIABILITY AND

THOSE FACTORS. THE REDUNDANT SYSTEMS. >> ANY OTHER QUESTIONS OR

[ City Code - Supplement 20 - Adopting Ordinance]

ORDINANCE. >> OKAY, SO THIS IS SUPPLEMENT 20, AS THE MAYOR SAID. THESE ARE ITEMS I BRING TO YOU PERIODICALLY FOR CODIFICATION AND UPDATE TO THE CITY CODE.

THIS IS FOR THE PERIOD OF THE THIRD QUARTER OF 2024, AS WELL AS CHANGES THAT WERE MADE TO THE CITY CODE AND CITY CHARTER FROM THE CHARTER AMENDMENTS . THIS HAS BEEN APPROPRIATELY LEGALLY NOTICED OF THE SUPPLEMENT AS REQUIRED BY THE HUMAN RIGHTS CITY CHARTER AND IT IS ITEM CAN

GO TO TWO READINGS. >> ANY OBJECTIONS? MOVE ON. 3J, LIQUOR PERMIT, 506-7074 FOR THE

[ Liquor Permit #5067074 - Hampton Inn - 5588 Merily Way]

HAMPTON INN AT 5588 MERILY WAY. >> AND YOU LIQUOR PERMIT FOR THE HAMPTON INN ON MERILY WAY AND IT IS A D1 D2 PERMIT REQUEST . THE REQUEST HAS BEEN REVIEWED BY POLICE AND FIRE DIVISIONS WITHOUT ANY OBJECTIONS , SO WITH COUNCIL APPROVAL, WE ASKED TO HAVE A MOTION ON THE AGENDA ON MONDAY FOR ALLOWING US TO PROCEED THROUGH HER DIVISION CONTROL.

>> ANY OBJECTIONS? SEEING NONE. REMOVE THAT ON. LIQUOR PERMIT 979-2019 FOR THE HIDDEN HEIGHTS

[ Liquor Permit #9792019 - Hidden Heights Campground Resort - 8121 Old Troy Pike]

[01:05:07]

CAMPGROUND AND RESORT MEETING 121 ALT-RIGHT PIKE. >> SIMILARLY, THIS IS A NEW LIQUOR PERMIT FOR THE CAMPGROUND THAT IS GOING UP TO THE NORTHERN PART OF THE CITY AND HIDDEN HEIGHTS CAMPGROUND RESORT , THEY INTEND TO HAVE LIQUOR AVAILABLE ON-SITE AS PART OF THE RESORT EXPERIENCE. IT IS A NEW LIQUOR PERMIT REQUEST , OBVIOUSLY. D1, D2 AND D3. AGAIN, WITH COUNCIL'S APPROVAL, WE WOULD LIKE TO ASK FOR A MOTION ON MONDAY'S AGENDA TO ALLOW THIS

TO MOVE FORWARD. >> ANYTHING? >> THEY ONLY ASKED FOR A D1 AND D2. HOTELS USUALLY SERVE LIQUOR. THAT TO ME IS WEIRD. TO HAVE IT ON CAMPGROUNDS, HOW CLOSE TO THE CAMPGROUNDS THAT THAT DEVELOPMENT SUPPOSED TO BE GOING IN THERE? A BUNCH OF PEOPLE ON

THE CAMPGROUNDS. >> I THINK THEY WILL HAVE A RESTAURANT OR SOMETHING UP

THERE. >> I THINK YOU KNOW MORE ABOUT THAT.

>> MARGARITAS AT THE TIKI BAR BY THE POOL. SERIOUSLY, THEY HAVE AN ENTERTAINMENT AREA PLANNED WITH A GENERAL STORE GOING IN. THERE IS A CLUBHOUSE AND CAMPGROUND GOING IN. IT WILL BE

BASICALLY AN ENTERTAINMENT AREA AT THE CAMPGROUND. >> THEY WON'T HAVE TO DRIVE.

>> I LIVE HERE AND I THINK I WANT TO CAMP THERE. WITH REGARD TO HAMPTON IN, USUALLY AT THE HAMPTONS AS SOMEONE WHO STAYS THERE A LOT WHEN THEY DO SELL ALCOHOL, IT IS USUALLY I DON'T KNOW WHAT TO CALL IT. THE GROCERY THINGS THEY HAVE THERE, SO YOU CAN PICK UP YOUR COORS

LIGHT ON THE WAY . >> $12 FOR A SHOT AND A HALF. >> THEY HAVE THE FULL BARS.

>> I DON'T THINK THEY ARE PUTTING IN A CLUB. >> THANK YOU.

[ Board And Commission Appointments * Parks And Recreation Board - Reappointments]

>> ANY OTHER QUESTIONS OR COMMENTS ON THE CAMPGROUND? ANY OBJECTIONS? WE WILL MOVE ON. THE NEXT STEP IS ITEM 3L, BOARD AND COMMISSION APPOINTMENTS. THAT IS FOR THE PARKS AND RECREATION

BOARD. >> WE HAVE SOME TERMS EXPIRING CURRENTLY ON MARCH 31ST 2025 AND THESE WOULD BE RENEWALS FOR A THREE-YEAR TERM , SO WE ARE RECOMMENDING THE REAPPOINTMENT OF LON EIFERT, WHO IS A SPECIAL LIAISON ON THAT PARTICULAR BOARD AND DENNIS ALL FOR NEW THREE-YEAR TERMS. RON AND DENNIS HAVE SERVED FULL TERMS BEFORE RACHAEL WAS APPOINTED MIDTERM, SO THIS WOULD BE HER REAPPOINTMENT. WHERE APPROPRIATE ON THE ONES THAT WERE HERE LONGER, WE HAVE UPDATED THEIR BACKGROUND CHECKS. WE ASKED TO HAVE THE MOTION FOR

REAPPOINTMENT FOR INDIVIDUALS ON MONDAY'S . >> ANY OBJECTIONS? WE WILL MOVE

[ Ward Map Revision]

THAT ON. NEXT IS ITEM 3M, WARD MAP REVISION. >> GIS RECENTLY HAD TO UPDATE THE MAPS WITH THE CITY WITH THE RECENT ANNEXATION OF LAND FROM BETHEL TOWNSHIP THAT OCCURRED LAST YEAR. THEY UPDATED THE WARD MAPS AND WE JUST ADDED THE ANNEXED LAND TOWARD TWO AND THERE IS NO SIGNIFICANT POPULATION AND THERE MAY BE NO POPULATION, BUT IF THERE IS IT'S JUST A FEW INDIVIDUALS IN THAT LAND, SO WE WENT , BECAUSE OF THE CONTIGUITY OF THAT AND KEEPING ATTACHED TO A PARCEL OR PART OF THE WOODS WHERE THEY MUST LOGICALLY FIT. WE ARE REQUIRED TO DO PERIODICALLY AND WITH THE U.S. CENSUS DATA BEING UPDATED WITH UPDATES TO THE WARD MAPS, WHICH WE HAVE DONE IN THE PAST TO MAINTAIN RELATIVELY EQUAL POPULATION DISTRIBUTION BETWEEN ALL OF THE SIX WARDS OF THE CITY, SO AS IT APPROACHES THAT OR SIGNET GROWTH IN THE NEWLY ANNEXED LAND, THEN WE WOULD HAVE TO REVISIT THAT PROCESS AND MAKE WARD ADJUSTMENTS ACCORDINGLY TO MAINTAIN THAT POPULATION DISTRIBUTION , BUT FOR NOW THIS

[01:10:04]

>> ANY OBJECTIONS? >> NO OBJECTIONS. SINCE DAWN WILL CARRY ALL OF THE WEIGHT --.

>> EXCELLENT SUGGESTION . THANK YOU. >> HE HAS THE DENSEST POPULATION MOVING IN THAT DIRECTION, BECAUSE THAT IS WHERE THE GROWTH HAS BEEN INTO , SO THAT IS WHY IN THE LAST REVISIONS, WE DID SOME MOVEMENT PARTICULARLY THROUGH ONE AND SIX AND SOME

DISTRIBUTION. >> IT'S NOT AS DENSELY POPULATED.

>> YOU NEED ASSISTANCE? OKAY. >> WE HAVE A LOT OF DEVELOPMENT GOING ON FIVE, FOUR, THREE, TWO

. THAT'S THREE. >> THE DISTRIBUTION IS BASED ON POPULATION . WE HAVE A LOT OF DEVELOPMENT THAT ARE GOING UP. THAT IS IN ONE AND FIVE AND FOUR.

>> AS THAT IS CAPTURED IN THE U.S. CENSUS DATA, THEN WE WILL MAKE ADJUSTMENTS. THE COMMON

DENOMINATOR IS WE ARE SUPPOSED TO KEEP IT WITHIN FIVE . >> IN THAT CASE , I WOULD LIKE TO ASSUME THE SUGGESTION OF GETTING AN ASSISTANT, BECAUSE IT SOUNDS LIKE YOU ALL WON'T WANT

TO. >> WE LOOK AT YOU, TOO. >> ANY OBJECTIONS TO MOVING THAT

TO MONDAY OR POSSIBLY THE FOLLOWING ? >> MORE LIKELY THE NEXT WEEK.

OKAY, SO THAT LEADS US TO ADJOURNMENT, BUT BEFORE WE DO THAT WE DO HAVE A NECESSITY FOR SESSION FOR TWO REASONS. THE FIRST IS TO DISCUSS DETAILS OF SECURITY AND EMERGENCY RESPONSE PROTOCOLS FOR A PUBLIC BODY OR PUBLIC OFFICE OF DISCLOSURE OR MATTERS DISCUSSED COULD REASONABLY JEOPARDIZE THE SECURITY OF THE PUBLIC BODY OR PUBLIC OFFICE. SECOND REASON IS TO SECRETS ASSOCIATED WITH CERTAIN LEASES OR 6015, GRAND PRAIRIE , 6007 TO 6053 BRENT PIKE , AS WELL AS 6428, WHICH ARE CONFIDENTIAL UNDER HIRING ADVISED CODE. 1333.61.

>> 20. IS THERE A MOTION? >> SECOND. >> MOTION AND SECOND GRADE ANY

DISCUSSION? >> MS. BAKER?

>> MOTION TO MOVE TO EXECUTIVE SESSION CARRIES 8-0.

>> READY? IT IS NOW 8:

* This transcript was compiled from uncorrected Closed Captioning.