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[1. Call Meeting To Order/Roll Call]
GOOD EVENING EVERYONE, AND WELCOME TO THE CITY OF HUBER HEIGHTS CITY COUNCIL WORK SESSION.TODAY'S DATE IS MAY 7TH, 2024.
WE'RE GETTING STARTED RIGHT AT SIX O'CLOCK.
THIS MEETING IS OFFICIALLY CALLED TO ORDER.
SO TONY, WOULD YOU CALL THE ROLE PLEASE? MR. DAVIDSON? HERE.
AND JUST, UH, NOTE, UH, MR. CAMPBELL DID LET US KNOW AHEAD OF TIME THAT HE WAS NOT ABLE TO MAKE IT THIS EVENING.
[2. Approval Of Minutes]
OKAY.ITEM NUMBER TWO IS APPROVAL OF MINUTES.
THOSE MINUTES HAVE BEEN DISTRIBUTED.
THERE ARE ANY QUESTIONS, COMMENTS, CONCERNS? PLEASE LET US KNOW NOW FROM ANYONE.
SEEING NONE, THOSE MINUTES WILL STAND AS APPROVED.
[ City Manager Report]
IS OUR TOPICS OF DISCUSSION THIS EVENING, AND WE'LL GET STARTED WITH ITEM THREE A, WHICH IS OUR CITY MANAGER REPORT.TONIGHT IS THE, UH, OPENING NIGHT FOR THE ROSE MUSIC CENTER.
UH, OUR PARKS AND PUBLIC WORKS.
UH, STAFF HAVE BEEN WORKING DILIGENTLY TO GET THINGS READY.
SO, UH, WE'RE LOOKING FORWARD TO ANOTHER SUCCESSFUL SUMMER.
UM, WE ARE ALSO TESTING OUT A NEW TRAFFIC PATTERN DURING THE FIRST COUPLE SHOWS, SO LOOKING FORWARD TO THAT.
UM, JUST SO EVERYBODY'S AWARE, UH, FOLLOWING THE CYBER ATTACK, UH, VEOLIA AND OUR UTILITY BILLING DEPARTMENT IS GOING TO START, UH, RESTART, DISCONNECT NOTICES, UH, TO, TO RESIDENTS.
SO, UM, WE WILL PROBABLY OVER THE NEXT THREE MONTHS START WITH THE, UH, THE OLDEST, UH, BILLS AND WORK OUR WAY FORWARD.
BUT, UH, EVERYBODY SHOULD BE AWARE THAT WE ARE GONNA START DISCONNECTING SERVICE AGAIN, UM, NOW THAT WE'RE RECOVERED FROM THAT EVENT.
AND THEN THE FINAL THING IS I JUST WANNA CONGRATULATE TONY ASHLEY.
UH, HE WAS PROMOTED TO OUR, UH, DEPUTY POLICE CHIEF THIS MONDAY.
SO WE'RE LOOKING FORWARD TO, TO HIM SERVING THAT ROLE FOR, FOR A LONG TIME.
ANY QUESTIONS, UH, FOR RICK REGARDING ANYTHING AS REPORT? OKAY.
[ Planning Commission Update]
UH, SO NEXT IS GONNA BE ITEM THREE B, WHICH IS OUR PLANNING COMMISSION UPDATE.YES, WE HAVE, UH, MR. TERRY WALTON HERE, WHO'S THE CHAIR, THE CURRENT CHAIR OF THE PLANNING COMMISSION.
HE'S HERE TO PROVIDE THE, UH, ONGOING UPDATE FOR THE PLANNING COMMISSION.
AND IF YOU HADN'T NOTICED OR HADN'T SEEN, UH, MR. WALTON IS ALSO, UH, OUR VOLUNTEER OF THE YEAR AWARD WINNER.
I'D LIKE TO THANK EVERYONE ON THE D FOR INVITING ME HERE THIS EVENING.
UH, IT'S BEEN ANOTHER WONDERFUL YEAR ON THE PLANNING COMMISSION.
I'VE HAD A LOT OF ZONING CASES.
UH, MR. LLS PROVIDED ME WITH A LITTLE BIT OF A BREAKDOWN.
LIKE THE READ, UH, WE HAD SEVEN, UH, DETAILED DEVELOPMENT CASES, EIGHT BASIC DEVELOPMENT CASES, TWO SPECIAL USES, FOUR MINOR CHANGES, ONE MAJOR CHANGE, SIX REZONES, NINE REPL.
UH, WE APPROVED 39 OF THEM AND ONLY, UH, DENIED ONE.
SO I THINK THINGS ARE REALLY GOING DECENT FOR US.
UH, I CONTRIBUTE A LOT OF THAT TO MR. RELL AND, AND MS. HOSKINS WHO PREPARES ALL THE CASES FOR US.
I THINK THEY DO A REALLY GREAT JOB.
AND, AND, UH, I THINK YOU NEED TO KEEP THAT IN MIND AROUND CHRISTMAS TIME WHEN THE CHRISTMAS BONUSES ARE BEING PASSED OUT.
SO, ANYWAY, UM, SAYING THAT, DO YOU HAVE ANY QUESTIONS? I REALLY APPRECIATE, YOU KNOW, WHAT YOU GUYS DO FOR US.
AND, UM, I'M HERE IF YOU GOT ANY QUESTIONS.
IT CERTAINLY SOUNDS LIKE YOU GUYS HAVE BEEN BUSY.
I'M LOOKING FORWARD TO ANOTHER YEAR AND, UH, MR. SILL TELLING ME TONIGHT THAT 25 WILL EVEN BE A BIGGER YEAR.
DOES ANYBODY HAVE ANY QUESTIONS, UH, FOR, FOR TERRY REGARDING ANYTHING THAT'S BEEN GOING ON IN PLANNING COMMISSION OR YES, DON.
WELL, I THINK IT'D BE REMISS IF I DIDN'T SAY, UH, SO WHAT'S UP WITH BUCKY'S?
BECAUSE I'M SURE EVERYONE ELSE ASKED FOR THAT QUESTION.
WE'LL FIND THAT OUT, YOU KNOW, AND EVERYBODY COME EARLY.
BUT, UH, YEAH, BUCKY'S, IT LOOKS LIKE IT'S ON TRACK.
UH, I'M ANXIOUS TO SEE WHAT O DOTS COME UP WITH AS FAR AS THEIR, UH, UH, TRAFFIC PATTERN AND, AND WHAT THEY'VE GOT COMING IN AND OUT.
AND, AND NEIL, I, I LOOK FORWARD TO THAT CASE, SO IT'LL BE REAL INTERESTING.
AND ALL SERIOUSNESS, UH, UH, JERRY, YOU DO A PHENOMENAL JOB, UH, HAVING SERVED WITH YOU ON PLANNING COMMISSION.
GEE, NOW, BACK IN THE DAY, UHHUH
BUT, UH, UH, YOU DO A GREAT JOB.
AND THE VOLUNTEER OF THE YEAR, UH, AWARD WAS, UH, CERTAINLY WELL DESERVED AND CONGRATULATIONS ON THAT.
ANYONE HAVE ANYTHING ELSE? YES, NANCY? YEAH.
AND TERRY, I WANNA EXPRESS MY APPRECIATION TO YOU AND TO YOUR WHOLE TEAM.
WITHOUT YOU, ALL OF OUR PROGRESS WOULD NOT HAVE HAPPENED.
SO, UM, WE, WE REALLY APPRECIATE EVERYTHING THAT, UH, AND ALL THE WORK YOU GUYS DO.
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YOU.AND, AND AND I, I THANK YOU FOR, FOR OUR TEAM.
'CAUSE THEY, THEY ARE A GREAT BUNCH OF PEOPLE AND, UH, HOPEFULLY THEY'LL CONTINUE TO BE THAT WAY.
[ Arts And Beautification Commission Update]
ARTS AND UNIFICATION COMMISSION UPDATE.WE HAVE, UM, SHANNON TEAK HERE IS THE CURRENT CHAIR OF THE ARTS AND BEAUTIFICATION COMMISSION TO PROVIDE THE UPDATE TONIGHT.
UM, I'D LIKE TO EXPRESS, UM, OUR THANKS, UH, ARTS AND BEAUTIFICATION.
DEFINITELY ENJOYED THE BANQUET THAT YOU THREW FOR US.
IT WAS WELL DONE, AND WE JUST APPRECIATE YOUR THANKS.
UM, THE LAST TIME I WAS HERE WAS IN JANUARY, I BELIEVE.
AND, UM, SINCE THEN WE HAD THE ARCH, UH, EXHIBIT.
UM, A LITTLE LESS ATTENDED THAN BEFORE.
SO WE'RE THINKING ABOUT CHANGING, NOT HAVING IT ON SUPER BOWL WEEKEND, BUT, UM, WE HAD SOME LIVE MUSIC, SOME, UH, DIFFERENT PEOPLE FROM THE COMMUNITY THAT CAME AND PROVIDED THAT FOR US.
AND WE FINALLY FINISHED THE TILE PROJECT, SO THAT SHOULD BE UP SOON FROM WHAT I HEAR FROM OUR, UM, FROM SARAH.
SO, UH, HOPEFULLY IT'LL BE UP IN OUR COMMUNITY CENTER SOON.
UM, GIRL SCOUTS IS ADOPTING THE POTS OUT FRONT, SO THEY'LL HAVE FLOWERS IN THERE STARTING THIS MONTH.
WE DID CANCEL THE MARIGOLD FESTIVAL.
UM, TRIED TO LOOK AT DIFFERENT WAYS OF CHANGING THE DATE.
WE TRIED TO WORK WITH THE HIGH SCHOOL AND THINGS JUST DIDN'T SEEM TO MESH FOR THIS YEAR.
SO WE'RE LOOKING AGAIN AT OUR PURPOSE OF ARTS AND BEAUTIFICATION.
UM, MAYBE DOING SOMETHING TOTALLY DIFFERENT, BUT WE'RE COMING TO YOU BECAUSE, UH, OUR TEAM HAS SOME QUESTIONS FOR YOU.
UM, WHAT WOULD YOU LIKE TO SEE, UM, DATES AND IDEAS AND WHAT IS, WHAT DO YOU CONSIDER SUCCESSFUL FESTIVAL OR EVENT? AND I KNOW I'M JUST THROWING THESE AT YOU, BUT I'D LOVE FOR YOU GUYS TO THINK ABOUT IT IF YOU HAVE ANSWERS NOW.
UM, THAT'S THE KIND OF FEEDBACK WE'RE LOOKING FOR.
UM, SO WE CAN START PLANNING SOMETHING ELSE.
UM, SO OUR YARD BEAUTIFICATION IS UP AND OUR COMMUNITY EVENT PAGE, SO PEOPLE CAN START NOMINATING THOSE YARD BEAUTIFICATION.
AND MR. MAYOR, WE DO HAVE A MAYOR AWARD, AND WE WOULD LOVE FOR YOU TO HELP VOTE FOR THAT, UM, THIS YEAR.
UM, SO WE'LL LET YOU KNOW WHEN WE GET ALL THE NOMINATIONS IN.
UH, WE JUST TALKED AT OUR LAST MEETING.
IT'S STILL IN THE PLANNING STAGE, BUT ONE OF OUR PEOPLE LOVE THE ROCK SNAKE THAT SOME OF THE OTHER COMMUNITIES ARE DOING.
THEY'RE TAKING A ROCK, PAINTING IT LIKE A SNAKE, AND THEN PEOPLE IN THE COMMUNITY PAINT ROCKS AND THEY TRY TO MAKE IT AS LONG AS THEY CAN IN THEIR PARKS.
UM, AND WE THOUGHT WE WOULD LIKE TO DO THAT.
ALSO, WE'RE LOOKING AT WHAT PARKS AND HOW WE'RE GONNA IMPLEMENT THAT, BUT WE'RE EXCITED TO START THAT, UH, GET PEOPLE IN THE PARKS AND, AND JUST TRYING TO DO SOMETHING THAT MAKES IT COLORFUL.
UH, ON MAY 18TH, THERE'S A FESTIVAL WITH CANCER'S KRYPTONITE.
IT'S A GROUP THAT, UH, IS RAISING MONEY TO HELP FIGHT, UM, CHILDHOOD CANCER.
AND THEY'RE GONNA HELP START US OFF WITH PAINTING SOME ROCKS AT THEIR FESTIVAL.
SO, AND THAT'S, UH, UM, MAY 18TH, UM, JUNE 29TH.
WE ARE WORKING HARD ON THAT PARADE.
WE'RE STILL TAKING APPLICATIONS.
SO IF YOU KNOW A BUSINESS OR GROUP THAT WOULD LIKE TO COME, WE ARE STILL TAKING THOSE.
AND, UM, WE TOOK ALL THE NOMINATIONS FOR GRAND MARSHALL AND WE'LL PROBABLY PICK THAT PERSON AT OUR NEXT MEETING.
STAR SPANGLED HEIGHTS, WE'VE GOT, UM, THAT EVENT COMING UP.
OUR FOOD VENDOR TRUCKS, IT'S ALL FULL.
UM, WE ARE ACCEPTING OTHER VENDORS.
WE STILL HAVE SOME SPACES FOR THAT.
UM, SO FAR WE HAVE, UH, GIRL SCOUTS ARE DOING COOKIE DECORATING CONTEST.
WE HAVE A CORNHOLE DECORATE, UH, CHALLENGE, CORNHOLE CHALLENGE DONE BY CANCERS KRYPTONITE.
UM, THE BOY SCOUTS WILL BE RAISING THE FLAG FOR US.
AND STARTING OUT THE DAY WE'LL HAVE A PETTING ZOO, OLD TIME BASEBALL THAT WAS DONATED BY, UM, PEACE AND TRAC TRANQUILITY LAKE AND DAVIDSON GARAGE, AND, UM, THE GREAT LIFE FARM.
UH, WE'LL HAVE GAMES AND RIDES AND, UH, MORE SO THAN WE'VE HAD IN THE PAST.
AND WE'LL HAVE A COUNTDOWN TO THE FIREWORKS.
LOTS OF MUSICIANS AND ARTISTS.
UM, SO WE'RE GETTING REALLY EXCITED ABOUT THAT.
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UM, IT LOOKS LIKE OUR MOVIE NIGHTS ARE PLANNED AND WE'LL HAVE A BITES IN THE HEIGHTS DATES SOON FOR ANNOUNCEMENT.ANY QUESTIONS? YES, NANCY? I DO.
UM, WHEN YOU, I, I'M SURE YOU WILL, THAT YOU'LL WORK WITH, WITH SARAH, BUT WHEN YOU IMPLEMENT THE, UH, THE SNAKE ROCKS, WHICH IS A VERY CUTE IDEA, MAKE SURE THAT WE TAKE INTO CONSIDERATION THE MOWING
PEOPLE'S NOT GONNA WANNA MOVE ROCKS TO MO.
AND YOU, THIS MIGHT SOUND REALLY CRAZY, BUT LOOKING AT ALL THE FESTIVALS IN THE AREA, THE SUCCESSFUL ONES, PORK, STRAWBERRY POPCORN, ITALIAN FOOD RELATED GOES WELL THROWING OUT.
THEY GOT THE NEW, UM, COTTON CANDY THAT'S STARTING IN FAIRBORN.
AND WE ARE THE HOME OF DAYTON'S AREA OF KILLER BROWNIES.
I'M JUST THROWING THAT OUT THERE.
BUT ONE OF OUR, UM, PEOPLE, ASHLEY TALLEY, UM, SUGGESTED BACON
WELL PHRASE DOES A BACON FEST.
ONE OF, UH, UM, I THINK IT WAS GREG FOX SUGGESTED SOMETHING TO DO WITH BRICKS, BRICK FEST, LEGOS, BECAUSE WE'RE THE CITY OF BRICKS.
SO IT JUST SEEMS THAT FOOD DOES VERY WELL IN THIS AREA.
JUST THROWING THAT OUT THERE ALL AND STAYING AWAY FROM THE SECOND WEEKEND OF SEPTEMBER.
THAT'S ALL THE BIG FESTIVALS IN THE AREA.
WE DID LOOK AT ALL THE FESTIVALS.
THEY'RE KIND OF RIGHT THERE ALTOGETHER.
SO SOME PEOPLE MIGHT RECOMMEND A CHICKEN FESTIVAL.
BUT THAT'S FOR SALES, HAS THE POULTRY FESTIVAL AND THEN THERE'S THE WING FESTED PHRASE.
THE, THE, UH, BEAUTIFICATION AWARDS, UM, YOU MENTIONED THEY CAN, UM, NOMINATE FOR THAT ON, UM, THE WEBSITE YES.
IS THERE A CUTOFF DATE ON THAT? THERE IS.
AND I'M SORRY, I DO NOT HAVE THAT DATE.
I'M SURE SARAH KNOWS IT RIGHT OFF THE TOP OF HER HEAD.
CAN YOU SEE? BUT WE DO HAVE A BUSINESS.
YOU CAN NOMINATE A BUSINESS, YOU CAN NOMINATE YOUR NEIGHBOR.
AND, AND OF COURSE WE HAVE THE MAYOR AWARD.
SO, UM, I BELIEVE THAT WE'VE ASKED TO HAVE THEM BACK BY JUNE 15TH.
SO IT'S AN EMAIL ADDRESS LISTED ON THE WEBSITE THAT YOU JUST EMAILED YOUR RECOMMENDATIONS TO.
IT LOOKS LIKE WE GOT A GREAT SUMMER COMING UP HERE.
WE'RE EXCITED ABOUT ANYONE ELSE.
THANK YOU, UM, FOR GIVING US THE OPPORTUNITY TO, SIR.
YOU LIKE THAT? YOU KNOW, YOU DO.
[ Brandt Pike/Thomas Cloud Park - Sidewalk Project]
IS ITEM, UH, 3D, WHICH IS THE BRANT PIKE THOMAS CLOUD PARK SIDEWALK PROJECT.RUSS, LEMME START WITHOUT THAT.
UM, THIS IS JUST AN UPDATE ON THE, UM, RAMP PIKE SIDEWALK, UH, THAT WE'RE TRYING TO PUT IN.
I DID PUT IN YOUR PACKET A MAP FOR A DRAWING SHOWING THE, UH, PROPOSED FIVE FOOT WALK THAT WE WANT TO PUT IN FRONT OF THE, THE PARK, ALONG WITH CURB AND, UH, A, A THREE FOOT GREEN SPACE IN BETWEEN THE CURB AND THE SIDEWALK.
UM, THE LAYOUT IS CURRENTLY WHAT IS BEING USED FOR DESIGN.
UH, THE CONSTRUCTION DRAWINGS ARE PRETTY FAR ALONG RIGHT NOW, ABOUT 75% DONE.
UM, THE LAST TIME I WAS HERE, THE, WE SHOWED THE SIDEWALK ALONG THE ROADWAY, BUT THE, UH, LAST COUPLE HUNDRED FEET, IT ANGLED ACROSS THE EASEMENT THAT WAS THERE.
AND SINCE THAT TIME, WE FOUND THAT THE RIGHT OF WAY IN THAT AREA IS ACTUALLY LARGER THAN WHAT THE COUNTY MAP SHOWED.
SO I, THAT WAS THE REASON THAT ANGLE WAS IN THERE.
'CAUSE THE RIGHT OF WAY WAS SO NARROW.
UM, SO WE ARE GOING AHEAD WITH PUTTING THE SIDEWALK
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ALL THE WAY ACROSS THE WHOLE FRONTAGE ALONG WITH THE CURB ALL THE WAY TO THE ENTRANCE.SO IT'S FROM THE ENTRANCE ALL THE WAY TO, TO KITTRIDGE.
THE, THE DRAWINGS DO NEED TO SUBMIT IT BE SUBMITTED TO THE PETROLEUM COMPANIES YET AFTER WE HAVE COMPLETED THEM AND GET THEIR APPROVAL, UH, 'CAUSE WE'RE SO NEAR THEIR EASEMENTS.
UM, AND AFTER WE HAVE THOSE DONE AND APPROVED, THEN WE WILL BRING THIS BACK TO COUNSEL TO GO OUT TO BID FOR THAT, HOPEFULLY IN THE NEXT TWO MONTHS AT THE MOST.
SO HOPEFULLY YOU CAN LOOK AT THAT LAYOUT THERE.
AND, AND THAT'S, I THINK WHAT WAS, I WAS ASKED TO BRING THIS BACK TO, JUST TO LET YOU KNOW WHERE WE'RE AT WITH IT.
DO WE ANTICIPATE ANY ISSUES WITH THE PETROLEUM COMPANY? IS THAT MARATHON THAT OWNS THAT ONE? UH, THERE'S MARATHON AND I THINK IT'S BP IS THE OTHER ONE.
UH, THE MARATHON LINE IS FURTHER AWAY, SO THERE'S REALLY NO ISSUE WITH THEM.
IT'S GONNA BE BP, WE'RE PRETTY CLOSE TO THEIR LINE, BUT I THINK WE'RE FAR ENOUGH AWAY THAT THEY'LL BE OKAY WITH IT.
ANY QUESTIONS? IS THAT BASICALLY THE MAP YOU SHOWED ME? RU YES.
I DON'T KNOW IF YOU CAN PULL IT UP THERE AND SEE IT, BUT YEAH, YOU SHOULD.
IT'S ALL THE WAY ACROSS THE FRONT.
DO WE HAVE ANY IDEA HOW LONG IT'LL TAKE TO FIND OUT FROM THE PETROLEUM COMPANIES? UH, NO.
I WOULD WOULD ASSUME WITHIN A MONTH.
I'D PROBABLY GET, ONCE I SUBMIT PLANS TO 'EM, I'LL KEEP ON 'EM TO GET AN ANSWER PRETTY QUICK.
THEY'RE, THEY'RE PRETTY GOOD TO WORK WITH ACTUALLY.
COME BACK AND, AND WORKING ON IT.
SO TO BE CLEAR, WE'RE NOT CROSSING OVER ANY PETROLEUM LINES, RIGHT? NO.
AND THIS IS, AND IT LOOKS LIKE IT'S GOING AROUND WHERE CVS IS ON THAT CORNER.
IT'S ON THE OTHER SIDE OF THE STREET.
ALSO, JUST AS MAY I, YEAH, JUST AS A SIDE NOTE, UM, RED PARK LOOKS SO MUCH BETTER WITH ALL THOSE, ALL THE HONEYSUCKLE AND EVERYTHING TORN OUT.
ARE THEY GONNA CONTINUE ON DOWN THE STREET OR, UH, I'M NOT ENTIRELY SURE YET, BUT, UH, WE, WE COULD, YEAH.
DO YOU HAVE PLANS, SARAH, TO, TO TEAR OUT ANY MORE HONEYSUCKLE AT THIS POINT? THEY'RE CURRENTLY TEARING OUT HONEYSUCKLE IMMEDIATELY WHERE THE SIDEWALK WILL GO.
BUT THAT WILL CONTINUE TO BE REMEDIATED SO THAT HONEYSUCKLE DOESN'T TAKE OVER AS, AND IT, AS IT'S INVASIVE NATURE TENDS TO DO.
UM, BUT WE DON'T HAVE SUBSTANTIAL WORK OUTSIDE OF THIS, WHAT'S BEING DONE RIGHT NOW PLANNED.
SO JUST FOR CLARIFICATION, IN FRONT OF, UM, IN FRONT OF THE, UH, CLOUD HOUSES WHERE THAT CLEARING TOOK PLACE TO INCREASE THE VISIBILITY FOR, UH, THE FUTURE TENANT.
BUT THAT REMAINING HONEYSUCKLE THERE WILL STAY AS IT HELPS TO CONTROL SNOW LOAD AND DRIFT IN THE WINTERTIME.
SO THAT THAT WILL CONTINUE TO, UH, IT GOES LOCATED AT THAT LOCATION.
IT GOES AWAY IN THE WINTER TIME.
THE, THE GENERAL GROWTH IN THAT AREA WILL STAY TO HELP MAINTAIN.
LOOK FORWARD TO GETTING THAT BACK.
[ Public Facility Use Policy]
IS THREE E, WHICH IS THE PUBLIC FACILITY USE POLICY.UM, AND I HAVE BROUGHT THIS, UM, POLICY AND ASSOCIATED FREE, UH, FEE SCHEDULE IN FRONT OF YOU TO REPLACE WHAT CURRENTLY EXISTS FOR OUR PUBLIC PARKS AND FACILITIES.
UM, I THINK SOME OF THE MAJOR CHANGES INCLUDE, UM, THAT THIS DOES SET UP THE POSSIBILITY FOR ALL EVENTS TO FUNNEL NOW THROUGH THE PARKS AND RECREATION DEPARTMENT.
SO I KNOW, UM, HISTORICALLY WE HAVE HAD EVENTS KIND OF START WITH DIFFERENT PEOPLE IN DIFFERENT PLACES.
SO IF YOU ARE AN EXTERNAL USER GROUP, SAY YOU'RE THE LIONS CLUB, YOU WANT TO COME HAVE AN EVENT OUT IN ONE OF OUR PARK OR PARKING LOTS, UM, WE, YOU, THEY WOULD START HERE FIRST WITH AN ONLINE APPLICATION, THEN FUNNEL THROUGH THE PARKS AND RECREATION DEPARTMENT SO THAT WE COULD ENSURE, UM, THAT ALL EVENTS ARE BEING MANAGED IN MUCH THE SAME MANNER AND EQUITABLY THROUGHOUT OUR COMMUNITY.
SO, UM, THAT WOULD GIVE EVERYONE A NICE ONE-STOP SHOP.
THERE WOULD BE, UM, NO MORE PEOPLE GOING TO ZONING AND PERMITTING.
THEY WOULD GET DIRECTED TO ME.
AND, AND ALSO, UM, NOBODY STOPPING RANDOM CITY MEMBERS, OUR COMMUNICATIONS COORDINATOR AND SUCH, AND STARTING AN EVENT THERE.
SO, UM, I THINK THAT WILL HELP THE MANAGERIAL LOAD AND HELP US UNDERSTAND WHAT'S HAPPENING IN OUR PARKS AND ACROSS ALL OF OUR PUBLIC SPACES.
UM, ANOTHER CHANGE, THE FEE SCHEDULE DOES OUTLINE QUITE A BIT MORE THAN WHAT OUR EXISTING, UM, FEE SCHEDULES
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HAVE IN THE EXISTING, UM, PARKS, FACILITIES AND USE PROCEDURES.UM, AND IT DOES BEGIN THE PROCESS OF TRYING TO RECOUP SOME MONEY, UM, FOR LARGE SCALE PUBLIC EVENTS.
SO I WOULD SAY, UM, THAT IS A CHANGE.
UM, WE DO KEEP THE ABILITY TO DISCOUNT SIGNIFICANTLY FOR NONPROFITS THAT ARE, UM, JUST HOSTING IT FOR THE PUBLIC BENEFIT.
BUT FOR EXAMPLE, A NONPROFIT THAT WANTED TO USE OUR PARK SPACE FOR A LARGE SCALE PUBLIC EVENT IN ORDER TO FUNDRAISE FOR THEIR OWN NONPROFIT GOALS, UM, WE WOULD LIKELY NOT ISSUE AS SIGNIFICANT A DISCOUNT ON THAT USE AS WE WOULD SOMEBODY JUST PUTTING ON A FREE ONE OPEN TO THE PUBLIC, NOT TAKING ANY VENDOR FEES AND SUCH.
UM, SO THERE ARE MORE FEES ASSOCIATED IN HERE.
IT ALSO DOES INCREASE THE FEES FOR THE COMMUNITY CENTER, WHICH WITH THE REMODEL WAS SOMETHING WE THOUGHT ABOUT BRINGING EARLIER IN THE YEAR.
BUT KNOWING THAT I WAS GONNA BEGIN WORKING ON THIS, WE HELD OFF UNTIL NOW IT DOES MAKE THE MAXIMUM FEE FOR A FULL DAY IN ONE SIDE OF THE COMMUNITY CENTER, UM, $300.
SO, UM, I JUST NOTICED THAT FOR THE ENTIRE FACILITY, THAT'S THE SAME CAP TOO AND THAT NEEDS TO BE ADJUSTED.
UM, AND THEN IF YOU WANT THE WHOLE FACILITY IS WHEN YOU WOULD GET THE KITCHEN.
UM, SO I'LL ADJUST THOSE NUMBERS FOR THE NEXT READING.
AND THEN ALSO AS THE COMMUNITY CENTER, THE NEW COMMUNITY CENTER IS COMING ONLINE UP AT, UM, THE FORMER SINCLAIR SITE.
IT DOES ALLOW FOR THE RENTAL AND RESERVATION OF THOSE ROOMS. SO THAT WOULD, OF COURSE, EVERYTHING IN THIS FACILITY, RENTALS AND RESERVATIONS WOULD BE OUTSIDE OF THE TYPICAL SCHEDULE OF ANY OF OUR USER GROUPS.
SO THAT WOULD INCLUDE THE SENIOR CENTER, UM, NONPROFIT THAT OPERATES THERE.
IT WOULD INCLUDE ANY OPERATIONS OF THE PARKS AND RECREATION DEPARTMENT OR THE OTHER CITY AGENCY OPERATING IN A SPACE.
UM, BUT IT DOES ALLOW US TO BEGIN RENTING AND RESERVING THAT WHICH COULD HELP RECOUP SOME OF THE COSTS ON A LARGE FACILITY ADDITION TO OUR FACILITY LOAD.
ARE THERE ANY SPECIFIC QUESTIONS? I DON'T KNOW HOW, HOW LONG, UM, EVERYONE HAS LOOKED AT IT.
NANCY, UM, SARAH, YOU MENTIONED THAT FOR, UM, NONPROFITS THAT, UM, DO IT JUST FOR THE COMMUNITY.
SO, UM, WHAT WE WOULD, I PUT UP A SAMPLE, I MADE MYSELF A LITTLE SAMPLE EVENT.
SO MAYBE THIS WILL HELP A LARGE SCALE EVENT.
AND ONE OF OUR PARKS THAT WAS GOING TO NEED AN EVENT PERMIT, UM, TWO PARK SHELTERS, FIVE PORTA-POTTIES, FIVE TRASH CANS, EIGHT HOURS OF MAINTENANCE STAFF, 10 NO PARKING SIGNS.
TAKE THE MAXIMUM FOOD TRUCK NUMBER AND THE MAXIMUM SALES VENDOR NUMBER.
THAT ORIGINAL TOTAL WOULD BE $780.
SO IF YOU WERE GONNA RESERVE, UM, LET'S SAY THAT YOU ARE AN ORGANIZATION LIKE THE ROTARY CLUB THAT EXISTS ON PAID DUES.
YOU'RE USING IT TO FUNDRAISE, HOPING TO MAKE $10,000 FOR YOUR CLUB, WE WOULD ASSESS YOU THE FULL FEE IF YOU WERE A NONPROFIT JUST DOING IT FOR THE COMMUNITY, AS YOU SAID, NANCY, THAT WOULD, COULD BE REDUCED ALL THE WAY AS MUCH AS DOWN TO $213 AND 75 CENTS.
SO THERE'S A PRETTY EXTREME DISCOUNT AVAILABLE.
UM, OPERATIONALLY, HOW I WOULD ADMINISTER THAT IS WHEN APPROACHED BY THE EVENT GOER, I WOULD LIKELY SHOW THE TRUE FEE AND SAY, WHAT IS YOUR CAPACITY TO PAY? BECAUSE SOME ORGANIZATIONS MIGHT SAY, ABSOLUTELY, UM, THAT'S THE TRUE FEE, LET'S PAY IT.
THEY MIGHT HAVE A MUCH LARGER BUDGET AND OTHERS MIGHT SAY, NO, WE'RE A SMALL COMMUNITY ORGANIZATION THAT REALLY HAS NO BUDGET WHATSOEVER.
THIS EVENT JUST HAPPENS THROUGH SWEAT, BLOOD, SWEAT AND TEARS.
AND THEN WE'D BE ABLE TO REDUCE IT DOWN SIGNIFICANTLY.
SO, SO THE $213 THAT IT'S THE FLOOR, BASICALLY YOU FIGURE YOU CALCULATE THAT THAT'S PROBABLY WHAT IT COSTS FOR MAINTENANCE, IF YOU WANNA CALL IT THAT FOR CLEANUP, FOR, UM, FOR SUPPORT FOR.
SO IT WOULDN'T BE RECOUPING 100% OF THE COST THAT, UM, DISCOUNTING LIKE THAT WOULD BE BASED ON THE PRINCIPLE OF PUBLIC GOOD.
SO, UH, WE MAINTAIN OUR PARKS AT A COMPLETE DEFICIT AS THEY'RE PUBLIC GOOD.
AS YOU BEGIN TO INCREASE THE EXCLUSIVITY OF THE USER USING THE PARK IS WHEN YOU SHOULD START BEGINNING TO RECOUP A LITTLE BIT MORE OF THE MONEY, UM, THAT GOES INTO THE ENTIRE PARK SYSTEM.
UM, SO BY HAVING A LARGE SCALE PUBLIC EVENT THAT'S, THAT'S OPEN AND YOU'RE NOT MAKING ANY PROFIT OFF OF IT, AND WE SEE IT AS A GOOD FOR OUR COMMUNITY, WE WOULD DISCOUNT IT DOWN SIGNIFICANTLY, BUT IT WOULD GO INTO THE POT THAT WOULD HELP SUSTAIN OTHER PROGRAMS AND EVENTS.
UM, THE COMMUNITY GROUP THAT COMES IN AND CAN PAY FULL PRICE FOR THEIR PORTA-POTTIES, WELL THAT WILL HELP SUSTAIN THE LITTLE GUY THAT CAN'T.
UM, AND IT JUST HELPS BEGIN TO RECOUP SOME OF THAT MONEY BACK THAT THE PARKS CAN
[00:25:01]
USE TO PUT IN BACK INTO THE PARKS, BACK INTO THE PROGRAMMING.I APPRECIATE YOU PUTTING THIS TOGETHER.
I THINK THIS IS LONG OVERDUE AND IT REALLY TAKES A LOT OF THE AMBIGUITY OUT OF, UH, THE SYSTEM AND ALSO PROVIDES A SINGLE POINT OF CONTACT.
SO THIS IS A TREMENDOUS IMPROVEMENT.
YEAH, I WOULD, I WANNA ADD, SO I THINK FROM A POLICY PERSPECTIVE, RIGHT, IT'S DEFINITELY TIME THAT SOMETHING LIKE THIS IS, HAS TAKEN PLACE.
UM, TO FOLLOW UP WITH WHAT NANCY SAID, I THINK JUST THE SINGLE POINT OF CONTACT, UNDERSTANDING THAT WE HAVE A, A POLICY SET OF RULES AND PROCEDURES THAT'S FOLLOWED, THAT'S KIND OF THE SAME.
AND, AND THE STANDARD, UH, I THINK IS, UH, AGAIN, AS NANCY SAID, LONG OVERDUE.
SO, UH, I, I SUPPORT YOU IN, IN WHAT IT IS THAT YOU'RE TRYING TO DO AND EN ENCOMPASS.
I MEAN, I KNOW, I KNOW THE, THIS WAS A, A, A PRETTY BIG JOB IN TAKING IT OVER AND I THINK THERE'S, UM, YOU'VE JUMPED IN WITH BOTH FEET.
I THINK LOOKING AT THE OVERALL SITUATION, STATUS OF THE PARKS AND KIND HOW THINGS HAVE KIND OF BEEN GOING TO TRY TO PULL THEM ALL TOGETHER, I THINK IS COMMENDABLE.
AND I, AND I DO, I THINK YOU'VE DONE A FANTASTIC JOB AND I SUPPORT YOU AND, AND YOUR EFFORTS WITH, WITH THE PARKS.
I THINK ONE OF THE THINGS THAT WE, YOU KNOW, AND ESPECIALLY AS WE LOOK AT OUR GUESTS THAT ARE HERE, UH, FROM, UH, SO IN, IN THIS DISCUSSION MAY BE BETTER FOR, FOR ANOTHER TIME, BUT I WANNA MAKE SURE SO, UH, THAT IF WE HAVEN'T MET, YOU KNOW, SARAH, THE MEMBERS OF THE, UH, THE SOFTBALL AND THEN OBVIOUSLY THE, THE YOUTH, UH, THE NEW, UH, BASE BASEBALL LEAGUE, YOUTH BASEBALL LEAGUE.
SO, SO AGAIN, LAST SUMMER AND KIND OF DURING, UM, THEIR PEAK SEASON, I GUESS, UM, YOU WEREN'T HERE AND, AND RICK REALLY, YOU KIND OF WEREN'T EITHER.
AND SO I JUST WANNA MAKE SURE EVERYBODY'S AWARE OF KIND OF THE EFFORT THAT THEY HAVE ALWAYS PUT INTO THOSE ATHLETIC FIELDS AND, AND THINGS LIKE THAT IN TERMS OF, UM, YOU KNOW, JUST THE DIRT AND THE, AND THE MAINTENANCE OF THOSE FIELDS AND HOW THEY'VE KEPT UP ON ALL THAT.
SO WHEN IT COMES DOWN TO OUR FEE STRUCTURE, I JUST WANNA MAKE SURE THAT WHATEVER POLICY WE PASS, WHATEVER LEGISLATION THAT WE HAVE PUT TOGETHER STILL ALLOWS FOR, UM, YOU AND, AND RICK TO KINDA WORK WITH THEM TO DETERMINE WHAT LEVEL OF COMMITMENT THEY'RE GONNA HAVE IN THE OVERALL USE AGREEMENT.
MM-HMM,
AND WE'VE ALWAYS WORKED WITH THEM IN THE PAST, EVEN THOUGH IT HASN'T BEEN MAYBE AS STRUCTURED AS WHAT WE WANT TO TRY TO GET IT TO NOW.
WE HAVE HAD, UH, FLEXIBILITY AND IN, IN, IN THE WAY THAT WE'VE DEALT WITH THAT BECAUSE OF THEY'VE KIND OF TAKEN OWNERSHIP OF, OF THOSE FIELDS OVER THOSE, OVER THAT PART OF THE SEASON.
SO I JUST WANNA MAKE SURE THAT WE'RE NOT DOING ANYTHING THAT'S GONNA MAKE THOSE BOUNDARIES ANYMORE RIGID BASED ON THE WORK THAT THEY'VE BEEN WILLING TO DO IN THE PAST.
AND, AND ACTUALLY THE NEW FACILITY USE POLICY, UM, THEY ARE, UM, MAYBE THE, THE PRIME EXAMPLE OF THE ATHLETIC FACILITY USE, UM, PO AGREEMENT THAT I WOULD LIKE TO ISSUE INTO.
THEY HAVE AN EXISTING AGREEMENT WITH US, UM, THAT IS A REALLY, UM, THE BETTER WAY TO GO ABOUT RENTING OUT FIELDS.
UM, OUR OTHER USER GROUPS DON'T TEND TO HAVE THAT.
THEY KIND OF SIGN UP AND THEY PAY ONE FEE AND THEN IF THEY PUT MONEY INTO THE FIELDS, WELL THERE'S NO PROTECTION THAT THEY GET ANYTHING AFFORDED FOR THAT.
SO THE GOAL WOULD BE THAT WE PUT ALL OF OUR LONG TERM USERS IF THEY'RE USING IT FOR AN ENTIRE SEASONAL ON AN AGREEMENT, MUCH LIKE THE SOFTBALL ORGANIZATIONS.
SO YOU GUYS HAVE HAD CON COMMUNICATIONS AND, AND YEAH.
UM, EVERYTH, I MEAN ALL, ALL GOOD SO FAR? I'M, I'M, I'M TAKING IT 'CAUSE BUT WHAT ABOUT OUR LEASE RIGHT NOW? YEAH, SO THAT, I MEAN I'VE, WE HAVE A LEASE FOR ANOTHER THREE YEARS.
COULD YOU COME LOOK AT MY YES.
I WON'T BE, UM, I WILL NOT BE REMOVING REVOKING ANY LEASES.
THE CURRENT TERMS OF YOUR AGREEMENT WILL STAND.
YES, WE'LL GO, UM, KATE, AND THEN WE'LL GO JOHN SCOTT.
SARAH, I AM SO IMPRESSED WITH YOU.
YOU HAVE JUST SLAYED EVERY DRAGON THAT YOU'VE COME ACROSS.
SO, UM, I'M THRILLED TO SEE THIS NEW POLICY.
WOULD THERE BE ANY WAY WE COULD NUMBER OUR SHELTERS OR OUR SPACES AND PUT A SIGN UP? IF YOU HAVE A QUESTION ABOUT THIS SPACE, IT DOESN'T MEET YOUR NEEDS THAT YOU'RE RENTING, PLEASE CALL.
AND LIKE, THEY WOULD HAVE A DISPATCH NUMBER OR THEY WOULD EMAIL, UM, AND SAY IT WOULD SAY PICNIC, WE WERE SUPPOSED TO HAVE NINE TABLES, WE HAVE EIGHT.
AND THAT WAY THEY COULD HAVE, LIKE, EVERY FACILITY SLASH SHELTER WOULD HAVE THAT CONTACT.
SO IF YOU SHOW UP FOR A BIRTHDAY PARTY AND THERE'S A PROBLEM, THEY'RE ABLE TO MAKE THE CONTACT.
AND IF THERE'S A PROBLEM WITH THE BATHROOMS, THEY'RE NOT CLEAN, LIKE WHATEVER THE PROBLEM IS, IT COULD BE ADDRESSED WITH THAT.
AND THEN THE OTHER THING WAS, UM, I WOULD, I'M GREAT THAT WE ARE GOING TO ASSESS FEES, BUT I ALSO WOULD LIKE IT TO BE AVAILABLE.
LIKE IF WE'RE GONNA HAVE BOY SCOUTS AND GIRL SCOUTS IN FOUR H AND OTHER CLUB, I CAN'T THINK OF ALL THE OTHER CLUBS THAT HAVE MEETINGS AT OUR PLACES IF THEY COULD BE KEPT AT LOW OR NO COST BECAUSE THEY'RE DOING IT FOR THE CHILDREN.
AND I DO THINK MOST OF 'EM ARE NON-PROFIT.
AND, UM, WE DO HAVE AN OPPORTUNITY FOR A NON-PROFIT MEETING ROOM.
[00:30:01]
I CURRENTLY HAVE THAT AT $10 AN HOUR.IF WE FEEL THAT THAT'S TOO STEEP, THEN I CAN LOOK AT, UM, REVISING IT.
I KNOW THERE'S OTHER, UM, AREAS THAT MIGHT GIVE THE FIRST THREE OR FOUR MEETINGS A YEAR TOTALLY FOR FREE.
AND THEN AFTER THAT, A FEE IS ASSESSED.
SO IF SOMEONE ARE MEETING QUARTERLY, THEY'D GET IT FOR FREE EACH TIME.
OR IF THEY COULD HELP DO CLEAN UP AFTER COMMUNITY CONCERT AT EICHENBERG, THAT WOULD BE LIKE SURE.
LIKE IF SOME KIND OF TRADE, IF THAT LIKE COMMUNITY SERVICE, SOME COMMUNITY SERVICE INEQUITY, AND THAT WAY THEY'RE GETTING A RIBBON OR A PEN OR A PATCH.
IS THAT RIGHT? A BADGE? THEY WOULD, THEY'RE HELPING, THEY'RE LEARNING AND THEY'RE MAKING THEIR, LIKE IT'S, WE'RE ALL WINNING IN THAT SITUATION, IF THAT'S POSSIBLE FOR YOU.
I I, I WANNA SET UP SOMETHING SO THAT WE ARE ABLE TO TREAT ALL OF THESE GROUPS THE SAME.
I WAS GONNA KIND OF TELL ON WHAT KATE WAS SAYING.
I KNOW GIRL SCOUTS, IF THEY, AVERAGE MEETING OF THE OLDER ONES MIGHT BE TWO HOURS, THAT'S $20 AND THEY MEET WEEKLY.
I CAN TELL YOU RIGHT NOW, THERE'S VERY FEW TROOPS IN THE AREA THAT'S GONNA AFFORD THAT.
SO I, I THINK THIS IS ALL GREAT.
THAT'S THE ONE I HAD ISSUES WITH IS THE NONPROFIT THING BECAUSE BOY SCOUTS, GIRL SCOUTS, FOUR H CLUBS, AND I KNOW MY DAUGHTER'S, UH, GIRL SCOUT TROOP MEETS AT THE CHURCH BECAUSE WE'RE PART OF ST.
PETE'S, BUT I KNOW A NUMBER OF OTHER TROOPS THAT ALWAYS USED THE COMMUNITY CENTER AND THEY WERE CALLING ME GOING, WHEN IS IT GONNA BE OPEN AGAIN? WHEN IS IT GONNA BE OPEN? WE HAVEN'T BEEN ABLE TO MEET, THERE'S NOWHERE THAT WE CAN, YOU KNOW, DO THIS.
AND I KNOW THAT'S GONNA BE AN ISSUE WITH $10 AN HOUR.
SO I, I THINK ONE THING WE CAN DO, UM, WHEN WE COME BACK IN A COUPLE DAYS IF WE NEED TO, IS UM, INSERT SOME AMOUNT OF ADMINISTRATIVE DISCRETION, IF THAT MAKES SENSE.
SO, UM, WE TYPICALLY LIKE TO PROVIDE COUNSEL WITH A PRETTY PRESCRIPTIVE POLICY WHERE, YOU KNOW, WHAT WE'RE EARNING, WHAT WE'RE NOT.
UM, BUT IT REALLY DOES SOUND LIKE BASED ON THE DISCUSSION THAT UM, YOU WOULD LIKE SARAH TO HAVE SOME DISCRETION AS IT COMES TO CERTAIN GROUPS AND, UM, I DON'T THINK WE HAVE ANY ISSUE WITH THAT.
SO WE CAN, WE CAN INSERT A LITTLE MORE DISCRETION IN HERE.
UM, IT MAY A ONE SENTENCE SIX IN THE LEGISLATION.
I IT COULD BE, COULD BE VERY EASY.
I JUST WANNA MAKE SURE THERE'S A GOOD DIALOGUE THAT GOES BACK AND FORTH AND FEEDBACK BETWEEN THE GROUPS AND, AND YOU.
SCOTT, SARAH, UH, WHEN DO YOU PLAN ON IMPLEMENTING THIS? OR IS THE PEOPLE ALREADY GRANDFATHERED IN THAT ALREADY RESERVE SOMETHING THIS YEAR OR? YES.
SO PART OF THE MANAGERIAL DISCRETION THAT WE WOULD HAVE, THE PURVIEW TO EXERCISE WOULD BE THAT ANYONE WHO CURRENTLY HA IS HOLDING A PERMIT WITH US OR IN COMMUNICATION WITH US RIGHT NOW, WE WOULD HOLD THEM TO THE POLICY THAT CURRENTLY EXISTS.
SO WE WOULDN'T BE PUTTING ANY NEW FEES ON THEM.
THERE'S GONNA BE NO SURPRISE ATTACKS, NO NEW FORMS TO FILL OUT.
UM, THIS WOULD BE ONLY NEW GROUPS THAT ARE COMING TO US.
SO IT WOULD TAKE PLACE AS SOON AS, AS SOON AS THE LEGISLATION HAS PASSED.
UM, AND THEN EVERYONE IN 2025 WOULD KNOW THE REALM IN WHICH THEY'RE PLAYING.
AND THE SECOND QUESTION I HAD IS, I'VE HAD A COUPLE EMAILS SINCE SINCLAIR LEFT OF Y AND NOW IT'S A SENIOR CENTER.
A COUPLE OF THE PARENTS DID DO THEIR HOMESCHOOLING CLASSROOMS. THERE IS, THAT WOULD BE THE CLASSROOM WHERE A TWO HOUR MINIMUM IS A HUNDRED BUCKS FOR HOMESCHOOL CLASSROOMS. UM, YOU KNOW, AS THEY AREN'T OFFICIAL ORGANIZATIONS, THAT WOULD BE A UNIQUE ONE THAT WE WOULD NEED THE MANAGERIAL DISCRETION AND, UM, NO, I HAVE NO INTENTION OF CHARGING HOMESCHOOLERS A HUNDRED DOLLARS AN HOUR.
THAT, THANK YOU FOR LETTING ME KNOW.
MAKING SURE THAT'S A BIG RELIEF TO A LOT OF PEOPLE.
I THINK ANYBODY UNDER 18 THAT WANTS TO COME AND USE HER FACILITIES AND LEARN, I THINK THAT WOULD FIT UNDER HER PURVIEW OF NEARLY FREE.
JUST ONE OBSERVATION AND, AND THIS IS GREAT JOB.
UM, I THINK YOU DID A GOOD JOB IN OUTLINING, IN, IN POINTING TO THE THINGS THAT WE NEED FOR THE, FOR THE, UH, RENTAL OF THE SPACES.
MY, MY CONCERN IS, UH, THE TWO WORDS, MANAGERIAL DISCRETION, RIGHT? I, I THINK THAT THAT LEAVES ROOM FOR A WHOLE LOT OF, UM, THINGS THAT WE MAY NOT WANT TO SEE HAPPEN.
NOT SAYING THAT YOU WOULD DO THAT, BUT LIKE, FOR EXAMPLE, HOW DO WE SAY THE BOY SCOUTS VERSUS THE GIRL SCOUTS, NOT JUST TO USE THOSE TWO AS AN EXAMPLE.
WE'LL LET THE GIRL SCOUTS DO IT, BUT THE BOY SCOUTS, YEAH, WE'RE GONNA CHARGE OUT TO THEIR KNOWLEDGE.
SO I THINK WE NEED TO PUT SOMETHING IN PLACE MAYBE THAT, UM, KIND KIND OF SEPARATES THOSE GROUPS.
MAYBE IF THEY HAVE LIKE A 5 0 1 C3 OR SOMETHING LIKE THAT IN PLACE, OR THOSE KINDS OF TAX EXEMPT THINGS, MAYBE THAT WOULD BE A GOOD, A GOOD MEASURE ON WHETHER THEY GET THOSE AT ARE DISCOUNTED OR, OR FREE, UH, RATE JUST TO KEEP US OUT TROUBLE SAYING WE'RE NOT PICKING AND CHOOSING WHO WE'RE GOING TO, UM, ALLOW TO USE THAT FACILITY FOR REDUCED COSTS.
ANITA, I'M JUST THROWING THIS OUT THERE.
WHAT WE MIGHT BE ABLE TO DO IS, A LOT OF THOSE GROUPS DO MEET DURING THE WEEKDAYS, LIKE USUALLY AFTER SCHOOL.
[00:35:01]
USUALLY DONE BY SEVEN O'CLOCK.SO MAYBE AS WELL AS, AS LONG AS THEY USE IT FROM SAY THREE 30 TO SEVEN, THAT IT'S AT A CERTAIN RATE.
BUT IF THEY DO A SPECIAL EVENT ON THE WEEKEND, THEN THEY'RE PAYING OR SOMETHING.
I DON'T, I'M JUST THROWING THAT OUT.
BUT A LOT OF THEIR MEETING STUFF IS MONDAY THROUGH, ACTUALLY THURSDAY, NOT EVEN FRIDAY, THAT MAYBE WE COULD SET UP A POLICY KIND OF AROUND THOSE TIMES.
BECAUSE AS I SAID, A LOT OF TIMES THEY AREN'T DOING STUFF.
IF THEY'RE DOING STUFF IT'S OUTSIDE AND WORKING ON BADGES AND STUFF, SO.
UM, RICK, UM, I DIDN'T REALIZE THAT THE HOMESCHOOLERS MET IN THE, UH, SINCLAIR FACILITY.
AS WE MOVE THE SENIOR CENTER IN THERE, ARE WE STILL GOING TO PROVIDE THOSE FACILITIES? YEAH, WE CAN FIND, UM, SOME SPACE.
OBVIOUSLY WE HAVE THE COMMUNITY CENTER.
IF, IF THAT'S A BETTER LOCATION, I DON'T THINK, UH, THE SENIORS WILL BE UTILIZING, UH, THE FULL CAPACITY OF THE SENIOR CENTER.
SO I, I THINK WE CAN EASILY WORK WITH BOTH OUR CITY RESOURCES AND, YOU KNOW, WHAT WE'RE LEASING FOR THE SENIORS TO, TO FIND A SPACE.
I MEAN, I HAVE NO CONCERN THAT WE CAN MAKE SURE THAT STILL HAPPENS.
UH, SARAH, ON YOUR U USER, UH, PRIORITIZATION.
I KNOW YOU'VE GOT, UM, UH, SCHOOLS AS, UM, ITEM B AND THEN, UH, ONTO THE, UH, WHAT I WOULD CALL TRADITIONAL NON-PROFIT ORGANIZATIONS LIKE THE, UH, SOFTBALL PEOPLE YOU SEE BEHIND YOU THERE.
I, I'M HARD PRESSED TO THINK OF SCHOOL USE, UM, OF THE PARKS.
DO WE HAVE ARRANGEMENTS WITH SCHOOLS AT OUR PARKS NOW? RIGHT NOW? NO.
UM, HOWEVER, I DO THINK THAT WE SHOULD KEEP IT, UM, AS AN OPPORTUNITY SO THAT IF THE SCHOOLS DO NEED TO USE US, OUR, ANY OF OUR FACILITIES FOR A PRACTICE, MAYBE THEY'RE UNDERGOING A RENOVATION OR SOMETHING LIKE THAT, THEN THEY WOULD BE ABLE TO USE IT.
OR EVEN THE GREEN SPACE, UM, AT A PARK FOR PRACTICES.
AND ATHLETIC ALSO, IF THEY WERE GOING TO HAVE, UM, A HOMECOMING PARADE AND WANTED TO STAGE UP IN ONE OF OUR AREAS, SOMETHING LIKE THAT, WE WOULD GIVE THEM.
UM, WE'RE OBVIOUSLY NOT CHARGING THEM AND ALL THIS IS DOING IS JUST AFFORDING THEM A LITTLE BIT MORE, UM, FORESIGHT IN HOW LONG THEY CAN SCHEDULE OUT WITH US.
MY, UH, CONCERN WAS THAT I WOULDN'T WANNA SEE THAT MISINTERPRETED AS, UM, UH, THE SCHOOLS GETTING PRIORITY OVER, UH, LIKE I SAY, A LONGSTANDING ORGANIZATION THAT WE'VE HAD IN OUR PARKS.
UM, AND, AND THE AGREEMENTS WE'VE HAD.
SO, UM, A A AGAIN, IT MIGHT JUST BE THE, THE ORDER YOU'VE GOT THEM IN HERE.
UM, BUT I WOULD WANNA MAKE SURE THAT, UM, FOR WHATEVER REASON A SCHOOL COULDN'T COME IN AND BOOK THE FACILITIES AHEAD OF, UH, SOME LONGSTANDING GROUPS THAT HAVE BEEN USING THOSE FACILITIES.
AND THAT WOULD BE BASED ON THE LONGEVITY OF OUR PRIOR RELATIONSHIP WITH THE NON-PROFIT, IF IT WAS THE SCHOOLS AND THE NEW NONPROFIT, BELIEVE IT OR NOT, UH, I GUESS I WAS LOOKING AT IT MORE ALONG THE LINES OF, I'M NOT SURE THAT THEY SHOULDN'T BE SEEN AS A, UH, AS EQUAL OPPORTUNITY PARTICIPANTS.
I THINK OUR NONPROFIT ORGANIZATIONS THAT ARE, UM, UM, HOLDING FUNCTIONS, UH, AND ACTIVITIES IN OUR PARKS AND, AND OTHER AREAS, UM, SHOULD HAVE THE SAME, UM, PRIORITY, SHOULD HAVE THE SAME PULL AS, UH, A SCHOOL ORGANIZATION SCHOOL THAT COMES TO YOU FOR AN ORGANIZATIONAL, UH, THING.
SO, UH, AGAIN, I I JUST KNOW THAT SOMETIMES LANGUAGE CAN GET MISINTERPRETED, MAYBE NOT WHILE YOU ARE HERE OR EVEN, UH, CERTAINLY WHILE, NOT WHILE I'M HERE, BUT UH, SOMEWHERE DOWN THE ROAD I COULD SEE THAT GETTING, UH, A LITTLE WACKER JAW TO WHERE SOMEBODY SAYS, WELL, THE SCHOOLS HAVE PRIORITY OVER THE BASEBALL TEAM.
YEAH, THERE YOU, SO ABOVE THIS POLICY WOULD ALWAYS BE THE EXCLUSIVE USE AGREEMENTS ENTERED IN BETWEEN SAY, SOFTBALL AND THE CITY.
UM, SO I GUESS IT WOULD BE IMPORTANT FOR ME TO UNDERSTAND THE EXPECTATION AT THE EXPIRATION OF A USER GROUPS CONTRACT.
IF THE SCHOOLS CAME AND SAID, WE NEED YOUR FIELDS A FIELD FOR VARSITY BASEBALL NEXT YEAR, BECAUSE OURS IS UNDER CONSTRUCTION, EXCLUSIVITY AGREEMENT IS
[00:40:01]
EXPIRED.PRIORITY GOES TO OUR FORMER USER, NOT TO THE VARSITY BASEBALL TEAM.
I WOULD CERTAINLY HOPE SO, BUT I'LL UH, OPEN THAT UP TO THE REST OF MY COUNCIL PEOPLE HERE.
AND I THINK IN THAT SITUATION I COULD, I WOULD USE MORE THAN MY BRAIN.
I WOULD BE CONSULTING MANY PEOPLE.
BUT YEAH, I MEAN, I THINK THERE'S, I MEAN WE WANT THE POLICY TO BE ABLE TO ELIMINATE AS MANY WHAT IFS AS POSSIBLE, BUT IT'S GONNA BE IMPOSSIBLE TO HAVE ALL THE WHAT IFS TAKEN, YOU KNOW, TAKEN CARE OF IN THAT.
AND I, AND I WOULD IMAGINE THERE MIGHT BE, IF THERE'S SEVERAL, OH CRAP, THIS IS THE A CONFLICT WE HAVE OR THIS IS AN ISSUE THAT WE HAVE.
UM, BUT I THINK, YOU KNOW, DEPENDING ON, ON THIS DISCUSSION, I THINK WHAT I WOULD ASK COUNSEL TO DO IS GIVE UM, SARAH A. LITTLE MORE TIME TO WORK ON THIS BECAUSE OUR MEETING IS THURSDAY BASED ON THE AMOUNT OF DISCUSSION THAT WE'VE HAD AND THE KIND OF THINGS THAT'S GONNA GO IN THIS, THE PACKET FOR THURSDAY'S MEETING HAS GOTTA GO OUT TOMORROW.
UM, AND I'M NOT SURE THAT WHEN I PUT HER IN THE POSITION TO HAVE TO HAVE THIS PACKET READY WITH ALL THESE DIFFERENT THINGS WE'VE BEEN TALKING ABOUT JUST TOMORROW IN ORDER TO GET THE PACKET OUT BY THURSDAY.
SO I'D RATHER HER BE ABLE TO TAKE THE TIME TO BE ABLE TO HAVE SOME INPUT DISCUSS WITH, UM, WITH RICK AND, AND BRIAN AND, AND EVEN A MEMBER OF COUNSEL THAT HAS KIND SOME INPUT ON THAT SOMETIMES PUT THAT TOGETHER AND PRESENT THAT BACK AT A, AT ANOTHER WORK SESSION RATHER THAN HAVE THIS READY FOR THURSDAY'S MEETING.
'CAUSE IT SOUNDS LIKE THERE'S SOME MORE ITEMS NEED TO GO IN HERE, UH, RATHER THAN TRYING TO RUSH THE PACKET OUT FOR THURSDAY, AT LEAST AROUND, AROUND THIS ISSUE.
WOULD THAT BE HELPFUL? YES, I'D BE HAPPY TO BRING IT BACK TO ANOTHER WORK SESSION TOO SO THAT I CAN GET A NEW DRAFT OUT, UM, BRING IT BACK TO ANOTHER WORK SESSION AND THEN SEE IF THERE'S MORE FOLLOW UP QUESTIONS.
I MEAN, I THINK THAT'D BE THE WAY TO GO AS LONG AS COUNSEL DOESN'T HAVE AN ISSUE WITH THAT.
KATE AND I DID A TOUR LAST SUMMER OF THE AQUATIC CENTER AND WE HAD TALKED ABOUT DOING RENTALS OF LIKE THE CABANA LIKE AREAS.
DO YOU KNOW IF THE WISE'S DOING THAT? 'CAUSE WE SAID THAT WOULD BE A WAY TO BRING IN EXTRA MONEY.
DON'T BELIEVE THAT THAT IS PLANNED FOR THIS YEAR.
THEY DO RELY ON US, UM, FOR ASSISTANCE WITH THE CAPITAL IMPROVEMENT, WHICH THAT WOULD FALL UNDER.
UM, SO IT'S SOMETHING THAT I CAN FOLLOW UP ON AND, AND ASK FOR FUTURE YEARS.
WE JUST SAID THAT WAS A NICE SPACE.
IF SOMEBODY WANTED TO DO A LUNCH MEETING, GET TOGETHER OR SOMETHING, THAT, THAT WOULD BE A GREAT SPOT.
CAN I FOLLOW UP WITH MS. ANITA? MM-HMM.
UM, SO I, I ASK SOMETIMES THEY HAVE BIRTHDAY PARTIES AND THEY HAVE A, IN A ROOM AND IT TAKES AWAY FROM THE BREAK ROOM FOR THE EMPLOYEES THERE.
AND I WOULD HATE TO LOSE THAT SPACE.
WELL, SOMETIMES I RAN OUT THE ISLAND AND I SAYS, WELL, CAN WE PUT LIKE, YOU KNOW, AND HAVE IT ON YOUR REGULAR? AND I THINK THEY WERE DOING IT HAVING BIRTHDAY PARTIES THERE.
I JUST DIDN'T KNOW IF THAT WAS SOMETHING THAT YOU WOULD BE UNDER YOUR, YOUR PREVIEW OR I DON'T KNOW.
THE YS, UM, THE FEES FOR THE POOL ARE SET IN COORDINATION BETWEEN TYPICALLY FINANCE AND, UM, THE YMCA WITH THE YMCA BEING THE INITIAL RECOMMENDER, YOU KNOW, UM, BUT IT'S SOMETHING THAT I CAN BRING UP.
WOULD THEY COME TO YOU TO BOOK THE, OR THEY JUST GO TO THE Y THEY JUST GO TO THE Y TO THE PRODUCT CENTER.
AND YOU'D PUT THAT ON THAT SPREADSHEET TOO? UM, I CAN PUT WHAT IS CURRENTLY ON THERE, BUT THAT WOULD, I DON'T KNOW THAT WE WOULD WANNA LEGISLATE THAT IN THE SAME PIECE OF POLICY.
WHATEVER YOU THINK IS BEST, BUT I JUST LIKE, PEOPLE JUST NEED TO KNOW WHERE TO GO AND MAYBE THEY PUT ONE OF THOSE SIGNS TO THE Y IF YOU WANNA RENT THIS AREA CONTACT.
MM-HMM,
WE CAN HAVE THIS ON THE JUNE 4TH, UH, WORK SESSION, WHICH WOULD BE THE NEXT MEETING.
[ CDBG Application - Community Park Revitalization Project - Phase I]
ITEM THREE F, WHICH IS THE CDBG APPLICATION FOR THE COMMUNITY PARKER REVITALIZATION PROJECT FOR PHASE ONE.BRIAN, IS THIS YOU? UH, IT'S ACTUALLY, UH, SARAH, NO, IT'S, UH, IS ALSO, UH, UH, COMMENTING ON THIS ONE.
UM, SO THIS WOULD BE ASKING FOR PERMISSION TO SPEND, UM, UP TO A HUNDRED THOUSAND NOT TO EXCEED A HUNDRED THOUSAND DOLLARS FOR A MATCHING GRANT OF A HUNDRED THOUSAND DOLLARS, UM, FROM THIS FUND.
AND THE INTENTION FOR THAT MONEY WOULD BE TO EXPAND WITH MORE EQUIPMENT AND ITS PHYSICAL FOOTPRINT, THE, UM, PLAYGROUND AT COMMUNITY PARK, INCLUDING RESURFACING SO THAT IT IS, DOES NOT GO FROM THE, UM, MORE ACCESSIBLE ARTIFICIAL TURF TO SUDDENLY DROPPING OFF INTO THE RECYCLED TIRE MULCH.
UM, SO THAT PARK SPECIFICALLY NEEDS SOME TLC AND I SEE IT BEING CONTINUOUSLY ON THE DOCKET FOR A NUMBER OF YEARS, UM, TO GET A NICE FACELIFT THAT THE COMMUNITY DESERVES.
I THINK THAT THIS GRANT COMING ACROSS RIGHT NOW PROVIDES US THE OPPORTUNITY AS I DO HAVE A HUNDRED THOUSAND DOLLARS IN THE CAPITAL IMPROVEMENT BUDGET THAT COULD BE ALLOCATED THERE.
UM, AND STARTING WITH THE PLAYGROUND, I THINK IS THE MOST, UM, OBVIOUS IDEA FOR A UNIQUE
[00:45:01]
REASON IN THAT IT WAS RECENTLY REDONE AND IT WAS GIVEN A PIECE OF PLAYGROUND EQUIPMENT INTENDED FOR CHILDREN THAT USE, THAT ARE VERY PHYSICALLY DISABLED USING WHEELCHAIRS.AND THAT PIECE OF EQUIPMENT REALLY CANNOT BE MOVED, UM, AT ALL.
IT WAS A VERY EXPENSIVE PIECE OF EQUIPMENT AND IT SHOULD REALLY BE A HIGHLIGHT OF A VERY ACCESSIBLE PLAYGROUND.
AND INSTEAD IT IS A VERY ACCESSIBLE PIECE ON WHAT IS OTHERWISE NOT AN ACCESSIBLE PLAYGROUND.
WE KNOW THAT THE PLAYGROUND'S ALWAYS GONNA STAY THERE.
EVEN IF WE GOT, UM, SOME GREAT IDEA TO MOVE AROUND PIECES OF THE DISC GOLF OR CHANGE OF PARKING SPACE HERE OR THERE, WE KNOW WE'RE NOT MOVING THAT GIANT PIECE OF EQUIPMENT BECAUSE EVEN TO DIG IT OUT COULD END UP RENDERING IT USELESS.
SO, UM, IT WAS OBVIOUS TO ME THAT PHASE ONE IS STARTING WITH THE PLAYGROUND, IF THESE FUNDS BECOME AVAILABLE, FOLLOWED VERY CLOSELY BY RESURFACING THE SPORT COURTS.
UM, AND THAT'S ACROSS FROM THE CURRENT PICKLEBALL SO THAT THAT EXISTING BASKETBALL COURT THERE, WHETHER WE DO BASKETBALL, MORE PICKLEBALL, MULTI-USE BASED ON COMMUNITY DESIRES, UM, WOULD PROBABLY BE THE SECOND OBVIOUS PHASE TWO.
AND THEN LOOKING FURTHER OUT, SEEING HOW CAN WE PLAN THAT PARK TO BE MORE CONDUCIVE AND AND BETTER FOR THE COMMUNITY.
WE DO TAKE, UM, THE OCCASIONAL COMPLAINT ON, UM, PEOPLE THERE AFTER HOURS.
SO THERE'S SOME THINGS THAT WE CAN DO WITH DETERRENCE, UM, FOR SECURITY.
THERE'S SOME MORE SIGNAGE THAT WE CAN INVEST IN.
I THINK THAT THE DISC GOLF ALSO COULD BE ADDED TO, TO MAKE IT A MORE ROBUST COURSE AND SEEM THE MORE CHALLENGING, THE MORE PLAY, THE MORE PEOPLE PLAYING, UM, IN THE RECREATION FIELD.
UM, WHAT'S CAUSED POSITIVE RECREATION EXPERIENCES MEANS THAT THEY DON'T DO TABOO RECREATION, WHICH IS OUR DRUG AND ALCOHOL USE AND THAT SORT OF THING.
SO, UM, I THINK IT'S A MULTI-PHASE PROJECT AND THIS MONEY BECOMING AVAILABLE THIS YEAR WAS JUST THE OPPORTUNITY TO START ON THAT PLAYGROUND.
YOU KNOW, I, FOR ANYBODY WHO'S BEEN AROUND THIS COMMUNITY FOR ANY LENGTH OF PERIOD OF TIME, COMMUNITY PARK HAS HAD ITS
WELL, STUDEBAKER NOW, I MEAN, UM, I MEAN IF IF YOU, IF YOU MADE IT ALL 12 YEARS THROUGH HE WRITES CITY SCHOOLS OUT HEARING THE WORDS, YOU WANNA MEET ME AT COMMUNITY PARK, THEN UM, CONSIDER YOURSELF LUCKY.
SO THE IDEA THAT YOU'VE GOT JUST FROM A STANDPOINT OF POSITIVE THINGS HAPPENING IN THE PARK, MORE THINGS WE CAN GET PEOPLE TO DO.
THE MORE WE GET PEOPLE TO SHOW UP DOING THE RIGHT THINGS AT THE PARK, THE LESS PEOPLE ARE DOING BAD THINGS AT THE PARK.
AND WE KNOW SPECIFICALLY THAT THAT WORKS BECAUSE OF A DOG PARK.
WE HAD A A A THAT SPACE THAT THE DOG PARK IS IN NOW.
WE GOT COMPLAINTS FROM HOMEOWNERS BACK, YOU KNOW, BACK THERE OFF OF THOSE TWO STREETS ALL THE TIME THAT THERE WERE BAD THINGS GOING ON IN THE PARKING LOT THERE, PEOPLE WERE MEETING DOING, YOU KNOW, THE WRONG THINGS.
AND SINCE THE DOG PARK HAS BEEN THERE, WE DON'T HEAR THAT THERE ARE PEOPLE THERE USING IT FOR THE INTENDED PURPOSE AND IT HAS CLEANED UP A LOT OF THAT AREA.
SO I THINK WE'VE GOT A VERY SA VERY GOOD SUCCESS STORY IN HOW ACTIVITY, POSITIVE ACTIVITY HAS TRANSFORMED AN ENTIRE AREA IN THE CITY.
AND I THINK, I THINK COMMUNITY PARK BE THE SAME THING.
I, UH, THERE ARE LOTS OF PEOPLE AND WHO HAVE HAVE TOLD ME, I KNOW PEOPLE ON THIS DICE BELIEVE THAT COMMUNITY PARK IS, IS ONE OF THE CENTERPIECES OF THE CITY, IS ONE OF THE NICER PARKS THAT WE HAVE FROM A SHADE PERSPECTIVE.
UH, JUST BE ABLE TO GO THERE AND, AND LOUNGE AROUND.
I MEAN, IF THAT'S WHAT THE THE CASE IS, IT'S UH, IT, IT'S A GREAT PLACE AND A GREAT SPACE TO BE.
I LIKE SOME OF THE IMPROVEMENTS ALREADY THAT I'VE SEEN JUST FROM THE SIGN THE ROCKS AROUND THE, YOU KNOW, THE, AROUND THE SIGNS THAT'S THERE, THE UPDATED SIGNS.
YOU CAN TELL THAT SOME ATTENTION IS STARTING TO BE PAID TO SOME OF THESE MORE OF THE, UH, OF THE LARGER COMMUNITY PARKS.
SO ANYTHING THAT WE CAN DO TO BRING THE, THE RIGHT KIND OF ACTIVITY THERE, I THINK IS GOING TO HELP.
AND, AND I THINK THE PEOPLE WHO LIVE AROUND THE PARK WHO HAVE BEEN HAVING SOME ISSUES WITH HEADLIGHTS THAT ARE PARKED, SHINING INTO THEIR BACK DOORS AT, YOU KNOW, 11 O'CLOCK AT NIGHT WORRIED ABOUT STRANGERS HOPPING THEIR FENCES AND UP IN THEIR BACKYARDS AND CUTTING THROUGH, I THINK A LOT OF THOSE THINGS WILL GO AWAY IF WE HAVE THE RIGHT KIND OF ACTIVITY THAT'S HAPPENING THERE.
SO I AM ALL IN FAVOR OF DOING WHATEVER WE CAN DO TO FIX THE LOOK, THE FEEL AND THE IMAGE OF COMMUNITY PARK JUST FROM, UM, JUST FROM ITS IMAGE AND THE, THE LONG SHROUDED HISTORY
[00:50:01]
PARK IN, IN, IN THE CITY.SO, UM, I, I SUPPORT THAT A HUNDRED PERCENT.
WHATEVER, WHATEVER WE CAN DO TO, TO MAKE THAT IMPROVEMENT, I THINK IS A GOOD THING.
THIS IS BESIDE WATER MAIN BREAKS.
THIS IS MY SECOND LARGEST ISSUE ON WARD FOR, UM, IS THERE CAMERAS THERE? ARE WE LOOKING TO DO CAMERAS THERE? DO WE EVER, WE TALKED ABOUT CAMERAS IN THE PARKS ESPECIALLY, ESPECIALLY AFTER THE, UM, EQUIPMENT BURNED
DID THAT EVER COME TO FRUITION? 'CAUSE WE WERE TALKING ABOUT THE VETERAN'S MEMORIAL, THE PARKS, THAT KIND OF STUFF.
IS THERE CAMERAS? IS THERE NOT CAMERAS? ARE WE LOOKING TO GET CAMERAS? SO YEAH, AS OF RIGHT NOW, THERE AREN'T CAMERAS.
UM, THIS IS A PROJECT THAT I HAVE ASKED OUR NEW IT DIRECTOR, UH, TO LOOK INTO.
SO I WOULD LIKE TO START INSTALLING CAMERAS IN ALL OF OUR PARK FACILITY, ALL OF OUR PUBLIC FACILITIES QUITE FRANKLY.
UM, BUT IT WILL TAKE TIME TO PHASE THAT IN.
SO, UM, THAT IS ONE OF THE NUMEROUS PROJECTS I'VE PLACED ON, UH, MR. WARREN SINCE HE'S, UH, JOINED THE CITY.
SO YEAH, I THINK AS, AS WE HAD TALKED IN THE PAST TOO, AND I KNOW, YOU KNOW, RICK'S BEEN HERE A FEW MONTHS, BUT THERE'S STILL, THERE WAS, I MEAN, A LOT TO GET ACCOMPLISHED AND THEN WHAT ALL THE THINGS THAT WERE ON BRIAN'S PLATE BEFORE WE GOT HERE, BUT WE HAD TALKED ABOUT KIND OF AN ASSET MANAGEMENT PLAN.
UM, AND I WANNA MAKE SURE THAT THAT DOESN'T KIND OF FALL THROUGH THE WAYSIDE, BUT PART OF THAT MANAGEMENT PLAN ON THE, AT, ON THE CURRENT ASSETS OF THE COMMUNITY NEEDS TO BE ABOUT SAFETY AND SECURITY.
AND I THINK IF THERE WAS EVER A TIME THAT WE REALLY WERE GONNA BE SERIOUS ABOUT, UM, MAINTAINING THE SAFETY AND SECURITY, UH, AND THE MAINTENANCE OF OUR, OF THE ASSETS THAT WE HAVE, THAT WOULD BE A PLACE TO DO THAT.
AND A PLACE TO CONSIDER, UM, CAMERAS AND WHAT WE COULD DO TO, TO MAINTAIN THE, THE SAFETY AND SECURITY OF THOSE FACILITIES.
SO, UM, YOU KNOW, MAYBE THAT WOULD BE A, A TOPIC FOR, UH, ANOTHER WORK SESSION COMING UP SOON, BUT WHERE DO WE STAND WITH THAT AND, AND WHAT KIND OF CONTINUATION CAN WE MOVE FORWARD WITH ON AN ASSET MANAGEMENT PLAN? AND CERTAINLY THE, THE, THE PARKS ARE A PART OF THAT.
ON THAT NOTE, UM, AND I KNOW WE, WE, OUR NEW IT GUY IS UP TO HIS ELBOWS AND ALLIGATORS, BUT, UM, CAN WE POSSIBLY PERHAPS, UM, GET HIM SOME ASSISTANCE, UH, THROUGH THE FIRM THAT WE TALKED TO OR SOMEONE ELSE WHO WOULD HELP US MAP, UM, OUR ASSETS AND, AND BECAUSE HE CAN'T DO EVERYTHING ALL BY HIMSELF.
UH, WE UH, HAD A MEETING TODAY, A STAFF MEETING, UM, I'LL PROBABLY BE BRINGING TO COUNCIL IN THE NEXT MONTH OR SO.
UM, SOME RECOMMENDATIONS AS IT RELATES TO IT.
AND SO, UM, I THINK YOU'LL SEE SOME MOVEMENT THERE, UH, NOW THAT DAVE'S ON BOARD, UM, AS IT RELATES TO ASSET MANAGEMENT.
THERE'S A LOT OF SOLUTIONS WE CAN USE AND I THINK HE CAN FIND ONE THAT'LL WORK FOR US.
YOU DID YOU HAVE, DID YOU HAVE ANYTHING ELSE TO CONTINUE WITH THAT? NO, I MEAN I JUST, LAST WEEK THERE WAS A SITUATION WITH A KID AND I JUST FEEL IT'S IMPORTANT WE START GETTING CAMERAS IN THERE AND PROTECTING ALL OF OUR PARKS.
BUT A KID, A 16-YEAR-OLD GOT JUMPED LAST WEEK IN CONCUSSION AND THE WHOLE NINE YARDS.
AND I FEEL IT'S VERY IMPORTANT THAT WE REALLY START MOVING AHEAD.
'CAUSE THE COMMUNITY PARK DOES HAVE A LOT OF ISSUES.
'CAUSE YOU DON'T HEAR ABOUT IT AS MUCH AT SHERMAN AND SOME OF THESE OTHER PLACES AS YOU DO COMMUNITY.
SO I REALLY LIKE TO ADVOCATE THAT THAT KIND OF BE TOWARD THE TOP OF THE LIST.
IT'S SUCH A NICE PARK AND IT'S JUST THIS LOCATION LENDS ITSELF TO, YOU KNOW, TO TO BAD STUFF.
AND, AND, AND I MEAN, MAYBE YOU GUYS KNOW, MAYBE YOU DON'T, BUT YEAH.
THAT'S THE REASON THAT THE NEW PLAYGROUND EQUIPMENT IS THERE.
SO DID WE EVER GET THE SETTLEMENT FOR THAT? UH, YEAH, I'M, YEAH, I'M SURE WE DID.
'CAUSE THE PEOPLE THAT CAME FORWARD ON THE INFORMATION THEY KNEW WERE RIGHT, BUT I THINK WE WERE WAITING AT ONE TIME FOR THE INSURANCE SETTLEMENT TO SEE IF INSURANCE, HOW MUCH WE GOT BACK.
NOW I JUST, UH, I'M GOING TO JUMP ON THE COMMENTS BY, UM, MY FELLOW COUNSEL PERSON HERE.
UH, RICK, I, I KNOW YOU GOT A LOT ON YOUR PLATE, BUT WE'VE BEEN TALKING CAMERAS IN THE PARKS AND MONITORING OUR ASSETS FOR QUITE A WHILE.
I WOULD REALLY LIKE TO SEE THAT BUMPED UP ON THE PRIORITY LIST.
UM, WE HAVE SOME, SOME REALLY NICE ASSETS.
UM, I DO KNOW, UH, BRIAN, YOU CAN CORRECT ME IF I'M WRONG, BUT, UH, WE DID MOVE AHEAD WITH A SECURITY CAMERA AT, UM, THE VETERANS MEMORIAL IF, IF I REMEMBER RIGHT.
AND I THINK WE HAVE IT AT THE KELBERG.
SO, UM, I, I'D LIKE TO SEE THAT HAPPEN.
[00:55:01]
ALL THE, THE THINGS THAT WE'RE TALKING ABOUT HERE ON THE PARK PLAN IMPROVEMENT, WE'RE LOOKING AT, UH, WE'LL START MAKING SURE THAT WE'RE COVERING OUR ASSETS.AND THERE'S A NUMBER OF BENEFITS.
I MEAN, IN ADDITION TO OBVIOUSLY PROTECTING OUR RESOURCES, UM, THOSE CAMERAS REQUIRE INTERNET SERVICE.
IT PROVIDES US AN ABILITY PROBABLY TO PROVIDE SOME PUBLIC PUBLIC WIFI.
SO, UM, YEAH, I'VE BEEN INVOLVED IN THESE PROJECTS BEFORE, SO I'LL, I'LL MAKE SURE DAVE PUTS IT AT THE TOP OF HIS LIST.
I LIKE THE DIRECTION WE'RE HEADED.
SO, UM, THIS WILL BE READY FOR, UH, THURSDAY NIGHT'S MEETING, CORRECT? YES.
ANY OBJECTIONS TO MOVING THIS ON? SO THE ASK IS A HUNDRED THOUSAND DOLLARS NOT TO EXCEED FOR MATCHING GRANT FROM CDBG.
SO IT WOULD BE A $200,000 PROJECT APPROXIMATELY.
[ EMS Billing Services - Award Contract]
3G, WHICH IS THE EMS BILLING SERVICES AND AWARDING THAT CONTRACT.RUSS TOOK, RUSS TOOK HER MICROPHONE FROM US,
UH, I GOT THE, UH, EMS BILLINGS, UH, SERVICES, UH, RFP THAT WAS, UH, UH, AUTHORIZED TO PUT OUT ON MARCH 11TH.
UM, AS YOU KNOW THAT, UH, SOMETIME IN FEBRUARY, SECOND WEEK OF FEBRUARY, OUR CURRENT BILLER, UH, NOTIFIED US, UH, THAT THEY WOULD NO LONGER BE, UH, SERVICING OUR CONTRACT AT THE RENEWAL DATE, WHICH WAS, UH, JULY 1ST.
AND THEN A WEEK LATER, UH, WE FOUND OUT THAT THEY'RE, UH, UNDER A CYBER ATTACK.
AND, UH, THEY HAVE NOT BEEN ABLE TO PROCESS, UH, UH, ANY CLAIMS AT THIS POINT IN TIME.
UH, WE PUT OUT THE RFP, UH, STARTING MARCH 12TH.
WE LEFT IT OPEN UNTIL APRIL 22ND.
WE WOULD'VE HAD EIGHT, BUT, UH, TWO OF THE COMPANIES MERGED.
UH, WE HAD SOME VERY GOOD QUOTES RANGING FROM, UH, 3.05%, UH, OF NET COLLECTIONS TO 6%.
UM, THE, UH, QUITE HONESTLY, THE LOWEST, UH, COMPANY, 3.05, UH, THEY OFFERED A VERY LOW RATE.
THEY'RE TRYING TO EXPAND THEIR SERVICES INTO OHIO.
THEY HAD NO REFERENCES IN OHIO.
UH, ALSO, UH, UH, WHILE THEY ADVISED THAT THEY WERE ABLE TO, UH, WRITE A BILLING INTERFACE WITH OUR SOFTWARE PROVIDER, THEY DO NOT HAVE ONE.
UM, AND THEN SOME OF THE OTHER COMPANIES THAT WE HAD WERE, WERE LARGER AND WERE GROWING.
AND WHERE WE WERE AT NOW WITH OPTUM, WE STARTED OUT IN 2011 WITH, UH, I THINK IT WAS MED 3000, AND THEN IT WENT TO CHANGE HEALTHCARE, AND THEN IT WENT TO OPTUM, WHICH IS OWNED BY UNITEDHEALTHCARE.
SO A LITTLE GUN SHY WITH THE BIG, THE REALLY BIG COMPANIES, UH, ME ACCOUNT.
UM, BUTLER TOWNSHIP AND VANDALIA BOTH WERE IN THE SAME BOAT WE WERE IN.
UH, THEIR DOLLAR AMOUNTS ARE LOWER, SO I DON'T KNOW IF THEY WENT THROUGH A FULL BLOWN, I KNOW BUTLER TOWNSHIP DID NOT.
THEY WENT AND GOT THREE QUOTES.
UH, BUTLER TOWNSHIP, UH, IDENTIFIED MED ACCOUNT AS THEIR VENDOR, VALIA, ALSO IDENTIFYING ME ACCOUNT AS THEIR VENDOR.
UM, UM, SO ME ACCOUNT CAME IN AT 3.95%.
SO THEY WERE THE SECOND LOWEST VENDOR, BUT THEY, UH, WERE KIND OF DETERMINING THEM AS BEING THE, UH, THE LOWEST BEST BID AND WOULD RECOMMEND THAT WE APPROVE THEM.
UH, WE NEED TO GET THEM ON BOARD.
UH, IT'S GONNA TAKE, UH, PROBABLY 45 DAYS TO GET THEM ON BOARD AND START PROCESSING CLAIMS, UH, FOR JULY 1ST.
ANY QUESTIONS? ANY OBJECTIONS? OKAY.
[ Citywide Desktop Printer Lease]
H, WHICH IS THE CITYWIDE DESKTOP PRINTER LEASE.UM, SO, UH, I'VE BEEN WORKING WITH, UH, PERRY PRO TECH, UH, WHICH IS A LOCAL COMPANY, A MEMBER OF OUR CHAMBER OF COMMERCE ON, UH, ASSESSING OUR DESKTOP PRINTERS, UH, THROUGHOUT THE CITY.
THERE'S ABOUT, CURRENTLY ABOUT 60.
UM, WE'RE GONNA REDUCE TO JUST, UH, I THINK ABOUT 54, UM, ENGAGING IN A, UH, A LEASE AGREEMENT WITH THIS COMPANY WILL NOT ONLY BRING IN NEW EQUIPMENT, BUT IT WILL ALSO, UM, ALLOW US TO SAVE ABOUT A THOUSAND DOLLARS A MONTH ON OUR TONER PURCHASES.
SO, UM, I'M ASKING COUNCIL TO CONSIDER THIS, WHILE IT IS BELOW THE REQUIREMENT FOR COUNCIL APPROVAL IN ANY ONE YEAR.
UH, IT WILL BE A FIVE YEAR AGREEMENT, WHICH WILL PUT IT OVER THE, THE BID LIMIT.
ANY OBJECTIONS TO MOVING THIS ON TO THURSDAY? OKAY, THANK YOU.
NEXT UP IS ITEM THREE I, WHICH
[ Board And Commission Appointments * Arts And Beautification Commission - Reappointments]
IS THE BOARD AND COMMISSION APPOINTMENTS, TONY.I HAVE A COUPLE HERE THIS EVENING.
THE FIRST IS REAPPOINTMENTS TO THE ARTS AND BEAUTIFICATION COMMISSION FOR EXPIRING TERMS. UH,
[01:00:01]
WE HAVE TWO CURRENT MEMBERS OF THE COMMISSION, CHERYL BRANDENBURG AND SHANNON TEGO YOU MET TONIGHT, UM, WHO HAVE TERMS ENDING ON JUNE 30TH.THIS, UH, THEY BOTH ARE SEEKING REAPPOINTMENT TO ANOTHER TERM.
UH, SO THE TERM, IT WOULD BE A TERM ENDING JUNE 30TH, 2027.
AND, UH, UPDATED BACKGROUND CHECKS HAVE BEEN COMPLETED ON BOTH INDIVIDUALS.
SO WITH COUNSEL'S APPROVAL, I'D LIKE TO PLACE THIS AS A MOTION FOR REAPPOINTMENT ON, UH, THURSDAY'S AGENDA.
AND THEN I HAVE AN APPOINTMENT TO FILL THE REMAINING VACANCY ON THE ARTS AND BEAUTIFICATION COMMISSION.
UH, THE RECOMMENDATION IS THE APPOINTMENT OF ZACH POE TO THE ARTS OF BEAUTIFICATION COMMISSION BASED ON, UH, THE CITY'S INTERVIEW PANEL.
AND, UH, THAT WOULD ALSO BE FOR A TERM ENDING JUNE 30TH, 2027.
AND THE BACKGROUND CHECK ON, UH, MR. POE WAS ALSO COMPLETED THROUGH HUMAN RESOURCES.
SO I WOULD LIKE TO PLACE THAT ON THURSDAY'S AGENDA AS WELL.
ANY OBJECTIONS? OKAY, WE'LL SEE BOTH OF THOSE ON THURSDAY.
[ Supplemental Appropriations]
IS SUPPLEMENTAL APPROPRIATIONS.JIM? UH, YES, GOOD EVENING, MAYOR AND COUNCIL MEMBERS, UH, HAVE BEFORE YOU, UH, SOME, UH, CHANGES THAT I'D LIKE TO RECOMMEND, UH, TO THE BUDGET.
AND THEN I DO HAVE AT THE END OF, UM, I'LL GO OVER WHAT I PUT IN THE PACKET.
AND THEN I HAVE TWO OTHER SMALL CHANGES THAT HAVE COME UP SINCE I PUT THIS IN THE PACKET.
UH, FIRST OF ALL, UM, WE NEED $10,000 FOR AN INCREASE TO THE COST OF THE RIDES FOR THE STAR SPANGLED HEIGHTS EVENT.
UH, ACTUALLY, THIS IS A, UH, ONCE AGAIN, WE'RE HAVING A SITUATION, A TAX, UH, DIVISION WHERE WE HAVE, UH, LIKE FOUR OPENINGS RIGHT NOW.
SO I'M ASKING, UH, TALK TO RICK ABOUT THIS, ABOUT HAVING A TEMPORARY, UH, WORK THERE, UM, IN THE INTERIM, UNTIL WE GET THESE POSITIONS, UH, REPLENISHED.
UM, BUT WE CAN REDUCE THE SALARY LINE ITEM TO BE ABLE TO PUT THAT MONEY INTO THE OPERATIONAL LINE ITEMS, SO THAT WAY IT'S A WASH.
IT'S NOT REALLY AN INCREASE TO THE BUDGET AT ALL.
THE MONEY THAT WE'RE SAVING BY THOSE POSITIONS NOT BEING FILLED WOULD BE, UH, MADE USE OF, UH, ONE FULL-TIME.
UH, COST FOR THAT IS $46,500 TO GET US THROUGH.
I BELIEVE IT'S THROUGH AUGUST.
AND, UH, THE NEXT ITEM IS, UM, $300,000 FOR INCREASED IT EXPENSES RELATED TO SECURE CYBER DEFENSE AND ALSO SHY INTERNATIONAL.
THIS IS A THREE YEAR HVAC MAINTENANCE CONTRACT.
UH, YOU MIGHT RECALL THAT WE DID SOME ENERGY, UH, ENERGY SERVICE, UM, UH, UM, A, UM, A PROJECT THAT WE RAN, UM, IMPROVING A LOT OF THE, UH, ENERGY EFFICIENCY ACROSS THE CITY.
THAT WAS DONE IN, I BELIEVE, 2021.
AND, UM, AND PART OF THAT CONTRACT INCLUDED A THREE YEAR HVAC MAINTENANCE.
WE'RE NOW AT THE END OF THAT CONTRACT, SO WE NEED TO, UH, BUDGET FOR THE NEXT THREE YEARS OF HVAC.
UH, THE REST OF THAT WAS HANDLED THROUGH A DEBT ISSUE.
AND SO WE'RE PAYING THAT OFF, UH, OVER, I THINK IT'S 10 TO 15 YEARS.
THE, UM, THE NEXT ITEM IS $25,000.
UM, FOR THOSE OF YOU WHO ARE NOT AWARE, WE DID RECEIVE $25,000 OF ARPA FUNDS.
UH, WE RECEIVED IT AS A CITY, 4 MILLION FOR OURSELVES, FOR OUR OWN, UH, NEEDS.
AND THEN, UH, WHEN WE HAD THE CYBER ATTACK, MONTGOMERY COUNTY REACHED OUT TO RICK AND SAID, UH, WELL, WE HAVE $25,000 THAT WE COULD GIVE YOU AS A SUB-AWARD.
AND SO, UM, WE HAVE NOT BUDGETED THAT.
SO I'M BRINGING THAT MONEY INTO THE ARPA FUND, BUT IN ORDER TO TRANSFER THAT OUT TO COVER THE EXPENSES THAT WE HAD TO, THAT WE GAVE TO MONTGOMERY COUNTY, UM, THAT IS NEEDING TO BE A TRANSFER TO THE GENERAL FUND, AS WELL AS THE WATER FUND FOR THE EXPENSES THAT WE TURNED IN, UH, FOR, UM, UM, WHAT WE BOUGHT WITH THAT MONEY AND, UM, A HUNDRED THOUSAND DOLLARS.
UM, AS, UH, YOU KNOW, WE'VE, UH, HAD A REDESIGN TO THE NEW GOVERNANCE CENTER, AND SO CHANGING IT FROM WHAT WOULD'VE BEEN PARTIAL, UM, UM, SENIOR CENTER, IT'S NOW GONNA BE, UM, CITY HALL OFFICES.
AND SO WE NEED A HUNDRED THOUSAND DOLLARS FOR THAT.
AND, UH, $275,000 IS FOR, UH, PRE-FUNDING.
UH, WE GOT AN EDGE GRANT FOR PBS PLASTICS, AND SO A GOOD COMPANY IN TOWN, UM, BEFORE WE GET REIMBURSED BY THE COUNTY, WE HAVE TO PUT THE MONEY UP FRONT AND PAY, UM, PAY THEM DIRECTLY, AND THEN WE NEED TO SHOW THE COUNTY THAT, UH, THEY'VE MET ALL THE REQUIREMENTS FOR THE EDGE GRANT.
AND SO THEN I'LL SUBMIT A REPORT TO THE MONTGOMERY COUNTY, UH, COMMISSIONERS, AND THEN WE'LL GET THE, UH, REIMBURSEMENT OF THAT.
BUT IN ORDER TO PRE-FUND THAT, I'M ASKING COUNSEL TO DO AN ADVANCE FROM THE GENERAL FUND OVER TO THE EDGE FUND, UH, WHICH WE'VE DONE ON OTHER GRANT PROJECTS BEFORE.
AND, UM, AND THEN FINALLY, FOR WHAT I INCLUDED IN YOUR PACKET, UH, $53,000 FOR SPECIAL ASSESSMENT PAYMENTS TO DECK, UH, PLUS COUNTY AUDITOR FEES.
UM, AS YOU KNOW, THE THE NEW WAY THAT
[01:05:01]
WE'RE DOING THINGS WITH, UM, THE DECK AREAS, UM, UM, THEY NOW DO SPECIAL ASSESSMENTS AND THE SPECIAL ASSESSMENTS INSTEAD OF, UM, THE CITY HAS TO DO THEM FOR, FOR DECK.AND SO WHAT HAPPENS IS THAT SPECIAL ASSESSMENT MONEY, LIKE ALL OF OUR OTHER SPECIAL ASSESSMENTS COMES IN TO THE CITY.
AND THEN THOSE THAT ARE SPECIFICALLY RELATED TO THE, THE DECK PROJECTS ARE, UH, THEN NEED TO BE TURNED AROUND AND PAID TO DECK.
AND SO THAT JUST STARTED LAST YEAR.
UH, THIS YEAR WAS MUCH, UM, MUCH MORE MONEY CAME IN THAN WE HAD ANTICIPATED.
SO IN ORDER TO MAKE THAT PAYMENT TO DECK, I NEED TO ASK COUNSEL TO, UH, INCREASE THE BUDGET FOR THAT.
UH, WE HAD OUR FIRST, UM, FIRST HALF SETTLEMENT.
UH, THIS SHOULD BE ENOUGH AS AN ESTIMATE TO GET US THROUGH THE WHOLE OF 2024.
SO WE'RE ESTIMATING THAT THE SECOND HALF SETTLEMENT AROUND JULY, AUGUST TIMEFRAME, UH, SHOULD, UH, THE TWO TOGETHER WILL BE ABOUT $53,000.
AND THEN I HAD, UM, JUST TWO ITEMS, UM, UH, THAT CHANGED, UH, ONE, UM, ON EXHIBIT A, THE, UM, 53, I'M SORRY, THE $25,000 FOR THE EDGE GRANT IN YOUR PACKET.
I HAD SAID THAT IT WAS JUST GONNA BE ALL TRANSFERRED TO GENERAL FUND.
WHEN WE LOOKED AT THE DETAIL OF THOSE EXPENSES, SOME OF THOSE EXPENSES WERE, UM, SOME WERE GENERAL AND SOME WERE WATER.
SO I HAVE CHANGED THE DOLLAR AMOUNT FOR THAT.
AND THE, UH, EXACT TOTAL WAS, UM, 14,000 290 48, UH, AS GENERAL FUND EXPENSES.
AND $10,709 AND 52 CENTS WAS WATER FUND EXPENSES.
SO THOSE MONIES WOULD BE GOING BACK TO THOSE FUNDS AS A REIMBURSEMENT.
AND THEN THE, UH, ONLY OTHER NEW ITEM WAS THAT MANY OF YOU REMEMBER THE, UH, SEWER VAC TRUCK THAT WE, UH, DID A CAPITAL LEASE FOR.
UM, WE HAD HELP FROM, UH, CHRIS MANN'S, UH, SQUARE PATENT BOGS.
UH, HE DID SOME, UH, THE LEGISLATION FOR US ON THAT AND, AND TOOK CARE OF THE LEGALITIES OF THAT BECAUSE WE WERE WORKING WITH, UM, UM, A LEASE, UH, AND, AND LEASING THROUGH BEST EQUIPMENT.
AND SO, UH, HIS FEES FOR THAT WERE $7,500, AND THAT WAS NOT PREVIOUSLY BUDGETED.
UH, NORMALLY HIS FEES ARE, UH, WHEN WE DO A NOTE ISSUE OR A BOND ISSUE, HIS FEES ARE INCLUDED IN THAT WHOLE PACKAGE, UH, IN A CAPITAL LEASE.
SO, UH, SINCE WE DID NOT KNOW WHAT THOSE FEES MIGHT BE, UH, I'M ASKING TO ADD IT.
UH, UH, HE'S ALREADY SUBMITTED AN INVOICE TO ME, SO I'D LIKE TO GET THAT PAID, UM, IN THE NEXT, UH, YOU KNOW, SAY TWO WEEKS.
SO I APPRECIATE, UH, IF, UH, COUNSEL COULD, UH, PASS THIS, UM, UH, WAIVE THE SECOND READING AND PASS IT ON THURSDAY.
ANY QUESTIONS FOR JIM? YES, BRIAN, UM, JUST SO I'M CLEAR, HI, JIM.
UH, THE 275,000, THE, THE PRE-FUND THAT WE, THAT WE'RE PAYING UP FRONT, ARE WE BEING, I GUESS, REIMBURSED, FOR LACK OF A BETTER WORD, THE WHOLE AMOUNT? YES.
AS AS SOON AS, SO BE A WASH AS, YES.
UM, WE HAVE TO PRE-FUND IT, UM, BECAUSE WE'LL PAY, UM, PBS PLASTICS FOR WHAT THEY'VE DONE AS SOON AS THEY MEET ALL THE REQUIREMENTS OF THE EDGE GRANT.
AND THERE IS A, A COMPONENT OF THAT, AND THAT INCLUDES A NUMBER OF, UH, NEW, NEW JOBS, UH, THAT THEY WILL BE ADDING.
UH, THAT'S ONE OF THE REASONS THEY GOT SUCH A, A NICE LARGE, UH, EDGE GRANT.
A LOT OF THE EDGE GRANTS ARE NOT THIS LARGE.
UH, MOST OF 'EM THAT I'VE HANDLED HERE HAVE BEEN UNDER A HUNDRED THOUSAND.
SO, UH, I THINK, I CAN'T REMEMBER THE EXACT NUMBER OF, UH, JOBS THAT THEY PROPOSED TO ADD, BUT, UH, AS SOON AS THAT HAPPENS, UH, WE WILL GET REIMBURSED FOR THAT.
WE MAY BE PUTTING THE MONEY UP RIGHT NOW, BUT, UH, WE'LL GET THAT, UH, PROBABLY WITHIN, I WOULD SAY, UH, WITHIN TWO YEARS.
THE, THE OBLIGATION IS FOR AFTER THREE YEARS, THEY HAVE TO MAINTAIN THEIR JOB COUNT FOR THREE YEARS.
KATE, CAN I CLARIFY ONE QUESTION? SURE.
IS IT MO MAINTAINING THE NEW JOB COUNT FOR THREE YEARS? OKAY, GREAT.
ANY OTHER QUESTIONS? OH, SORRY.
UH, I DON'T KNOW WHO CAN ANSWER THIS QUESTION.
WE GOT THE 10,000 INCREASE FOR A START SPAN BANNER.
IS THAT FOR KIDS OR FOR EVERYBODY? BECAUSE THAT'S ONLY A THOUSAND PEOPLE.
SO YEAH, WE JUMPED, UH, SO THE SUPPLEMENTAL APPROPRIATIONS CAME UP, AND THEN WE'RE GONNA TALK ABOUT CINCINNATI SERVICES.
UM, BUT BASICALLY IT'S, IT'S FREE RIDES IS BASICALLY WHAT WE'RE ASKING FOR THE INCREASE ON, ON THIS ONE.
ANYTHING ELSE, ANITA? THIS IS GONNA SOUND LIKE A WEIRD QUESTION ON KATE'S HERE.
SO IT'S MAINTAINING THOSE JOBS, BUT HOW ABOUT IF THEY'RE THE JOB MARKET, YOU KNOW, YOU CAN'T GET THE JOBS.
IS THERE CONTINGENCIES TO, I'M JUST MAKING SURE THAT WE'RE GONNA GET REIMBURSED BACK, IS WHAT I'M GETTING AT.
IF THEY CAN'T SAY THEY HAVE SAY 50 JOBS, BUT THEY CAN ONLY FILL 30 OF THOSE JOBS, DO WE STILL GET REIMBURSED BACK? THE, THE ARGUMENT CAN BE MADE, AND IT HAS BEEN MADE IN APPLICATIONS IN THE PAST THAT THE EFFORT WAS MADE.
SO, FOR INSTANCE, UH, THERE HAVE BEEN TIMES WHERE,
[01:10:01]
UM, AND IN ADDITION TO THE EDGE GRANT, UH, PVS PLASTICS IS ALSO ENTERED INTO A CRA AGREEMENT WITH THE CITY TO MAINTAIN THOSE SAME NUMBER OF JOBS, AND THAT PROVIDES THEM THEIR A HUNDRED PERCENT TAX ABATEMENT ON THE EXPANSION.UH, EVERY YEAR WE, WE RENEW, LET ME, WE REVIEW OUR CRA AGREEMENTS AND NOT JUST WITH, UM, PVS, WE HAVE SEVERAL.
AND, UH, WE REVIEW TO DETERMINE WHETHER OR NOT THEY'RE MAINTAINING, UH, THEIR COMMITMENT OR WHETHER OR NOT THEY'VE TRIED TO MAINTAIN.
SO IT'S NOT UNCOMMON OVER A PERIOD OF 15 YEARS, YOU MIGHT SEE A COMPANY ADD ALL OF THEIR JOBS, THEN THEY EXCEED ALL OF THE JOBS, THEN THERE'S A DOWNTURN IN THE MARKET AND THEY LAY OFF.
WE DON'T PULL BACK AS A PRACTICE, WE DON'T TYPICALLY PULL BACK ON OUR ABATEMENT OR FAIL TO REIMBURSE UNDER A A EDGE GRANT BECAUSE THOSE CONDITIONS AT THE MARKET IMPACT, WHAT WE REALLY LOOK TO SEE IS DID THEY INCREASE THEIR PAYROLL? DID THEY ATTEMPT TO MEET THEIR PLEDGE AND THEIR OBLIGATION, UH, UNDER THE, UNDER THE TERMS AND CONDITIONS OF THE GRANT.
SO IT'S NOT A, A, UM, SO I, I WON'T SAY THAT A COMPANY HAS TO MEET 100% OF THEIR OBLIGATION FOR THE THREE YEAR PERIOD.
UH, BUT THEY HAVE TO MAKE EVERY, EVERY EFFORT AND EVERY, UM, UM, AND EXHAUST ALL THEIR, THEIR WILL IF YOU, YOU, IF YOU WILL, TO, TO ACCOMPLISH WHAT IT IS THEY'VE PLEDGED TO DO.
UH, THIS PROGRAM, UH, CHANGE CAME AFTER AN APPLICANT SEVERAL YEARS AGO, UM, MADE AT THE TIME, UH, THEY RECEIVED A, A CONTRIBUTION DIRECTLY FROM THE COUNTY, UH, AND THAT APPLICANT ACTUALLY WAS A HUBER HEIGHTS BUSINESS.
UH, THEY HAD MADE AN APPLICATION PLEDGING TO CREATE SO MANY NUMBER OF JOBS.
THE COUNTY MADE A DISTRIBUTION PAYMENT RIGHT UP FRONT.
THAT BUSINESS NEVER CREATED THOSE JOBS NOR ADVANCED, UM, THE BUSINESS PLAN AT THE FACILITY THEY HAD ACQUIRED, AND THEN THEY REFUSED TO UHIT THE MONEY BACK TO THE COUNTY.
AND AS A RESULT, THE COUNTY THEN AMENDED THAT PROGRAM, UH, TO, UH, TO INCLUDE THAT THE CITY MUST MAKE THE REIMBURSEMENT AND THAT TO THE BUSINESS, AND THEN THE CITY SEEKS REIMBURSEMENT FROM THE COUNTY.
SO THAT'S THE NATURE OF THE CHANGE.
THAT'S THE REASON WHY IT EXISTS.
BUT WE ARE NOT REQUIRED, UH, I SHOULDN'T SAY WE'RE NOT REQUIRED, BUT, UH, WE ARE REQUIRED TO MAKE SURE THAT THAT BUSINESS MADE EVERY EFFORT TO MEET THEIR PROMISE AND THEIR COMMITMENT TO SEEK REIMBURSEMENT.
[ Increase Not To Exceed Amount - * Crowe, LLP - Finance Department]
ITEM THREE K, WHICH IS THE INCREASE NOT TO EXCEED AMOUNT.AND THIS IS FOR CROW, LLP, UH, FOR THE FINANCE DEPARTMENT.
SO, UH, COUNCIL MAY REMEMBER, UH, LATE LAST YEAR, WE, UH, ENGAGED CROW TO WRITE AN RFP FOR A NEW FINANCE, UM, HR, PAYROLL, KIND OF EVERYTHING, SOFTWARE.
UM, DURING THAT PROCESS, I THINK JIM AND I HAVE, HAVE COLLABORATED AND, UH, WE THINK THERE'S VALUE IN HAVING THE FIRM COME OUT AND DO, UH, WORKFLOW ASSESSMENTS.
SO, UH, SIT WITH MEMBERS OF THE FINANCE STAFF, SEE THE PROCESS BY WHICH THEY, UH, GO ABOUT THEIR BUSINESS, AND THEN CREATE FOR US, UM, SOME WORKFLOW CHARTS, UH, IN THE EVENT THAT WE EITHER CAN'T FILL A POSITION OR SOMEBODY'S OFF FOR AN EXTENDED PERIOD.
SO, UH, THE INCREASE HERE IS ABOUT $15,000.
UM, THE BENEFIT WE SEE IS THAT, UM, WE'LL HAVE KIND OF A HANDBOOK FOR STAFF WHO MAY NOT TYPICALLY DO PAYROLL TO, TO BE ABLE TO PROCESS PAYROLL IF SOMEBODY'S NOT AVAILABLE.
SO, ANY QUESTIONS, ANY OBJECTIONS? OKAY.
[ * Cincinnati Circus - Parks And Recreation Department]
L, WHICH IS FOR THE CINCINNATI CIRCUS PARKS AND RECREATION DEPARTMENT.TO, UH, COUNCILMAN DAVIDSON'S PREVIOUS QUESTION.
UM, WE'RE ASKING FOR A $10,000 INCREASE.
UH, IT DID APPEAR, UH, BASED ON DISCUSSIONS, UH, UP HERE ON THE DIOCESE THAT THE COUNCIL WOULD PREFER TO PROVIDE RIDES, UH, TO OUR VISITORS FREE OF CHARGE.
UM, THE COST ON, THAT'S ABOUT 10,000 MORE THAN WE APPROVED ORIGINALLY.
SO, UM, I'M SIMPLY BRINGING IT TO COUNCIL, UM, TO LET YOU GUYS DECIDE IF, IF, UH, WE WANNA DO $10 WRISTBANDS OR, UH, OR FREE RIDES.
I THINK YOU HAD, THE DISCUSSION I REMEMBER WAS, YOU KNOW, $10,000 TO OFFER RIDES FOR FREE FOR EVERYBODY WAS, WAS WELL WORTH IT.
UM, THAT'S ALWAYS A SUCCESSFUL EVENT FOR US EVERY YEAR ANYWAY, AND I THINK THAT'S A GOOD THING.
ANY QUESTIONS OR OBJECTIONS? OKAY.
[ * Secure Cyber Defense - IT Department]
WHICH IS THE CYBER, I'M SORRY, SECURE CYBER DEFENSE IT DEPARTMENT, RICK? YEAH.SO, UH, I WORKED WITH, UH, MR. WARREN, OUR IT DIRECTOR TO MAKE SURE THAT WE
[01:15:01]
CAPTURED THE FULL COST FOR THIS VENDOR.UH, AS YOU GUYS RECALL, UM, THEY DID, UH, OBVIOUSLY ASSURE US THROUGH THE CYBER ATTACK, UH, DID A COMPLETE NETWORK REBUILD.
UM, THE REASON WE DO REQUIRE AN INCREASE AND NOT TO EXCEED, UM, IS ACTUALLY TWO UNFORESEEN REASONS.
THE FIRST IS THAT WE DID CONTRACT WITH THEM, UH, RIGHT AFTER THE ATTACK FOR AN INTERIM IT DIRECTOR.
AND SO THAT'S ACTUALLY, WE, WE PAY THEM, THEY PAY THE IT DIRECTOR.
SO, UM, THERE IS A LITTLE BIT OF SAVINGS AND PERSONNEL THERE, UM, BUT NOT THE FULL AMOUNT.
AND THEN, UM, THE OTHER SIDE OF IT WAS, UH, THERE WERE A NUMBER OF UNFORESEEN UPGRADES WE NEEDED TO MAKE TO OUR WATER PLANT.
AND SO, UM, WHILE, YOU KNOW, WE'VE TYPICALLY PAID THEM OUTTA THE GENERAL FUND, EVEN THOUGH THEY'RE, IT'S A UTILITY FUND BUDGET, WE, WE STILL NEED TO INCREASE WHAT WE'RE PAYING, YOU KNOW, WHAT THE NOT TO EXCEED AMOUNT IS FOR THEM.
SO, SO I'M, I'M JUST GONNA LOOK AND SEE THAT WE HAVE, UM, THE NEXT ITEM, UH, FOR SHI INTERNATIONAL IS IT AS WELL? MM-HMM.
SO ARE, ARE WE, I'M JUST GONNA ASK, BECAUSE I THINK, YOU KNOW, UNDERSTAND THE SITUATION, THE ISSUE THAT WE WENT THROUGH, BUT THERE'S GOTTA COME A TIME WHERE THIS KIND OF STUFF IS WINDING DOWN YEP.
WHERE THESE SUPPLEMENTALS AND THESE, YOU KNOW, NOT TO EXCEEDS AND THINGS LIKE THAT WHERE WE REALLY ARE GETTING OUR ARMS AROUND MM-HMM.
AND THEN, SO WE CAN KIND OF, YOU KNOW, OUR GUYS IN, IN PLACE NOW, WHEN CAN WE CLOSE THE DOOR ON THIS CHAPTER AND START MOVING FORWARD WITHOUT CONTINUALLY SEEING ITEMS FOR ADDITIONAL IT SPENDS ON, ON THESE AGENDAS? YEAH.
ARE WE CLOSE? UH, I WOULD SAY WE'RE THERE.
UM, YOU KNOW, THE, THE ORDER I KIND OF GAVE TO DAVE WAS, I DON'T WANT TO COME BACK TO COUNCIL FOR MORE IT EXPENSES SHORT OF POSSIBLY IF WE NEED TO ADJUST STAFFING.
UM, BUT, YOU KNOW, I HAD HIM WORK WITH THE TEAM OVER AT SECURE CYBER TO MAKE SURE THAT THIS CAPTURES THE REST OF THIS YEAR.
UM, I DON'T FRANKLY WANT TO HAVE THIS DISCUSSION,
YEAH, I THINK I, I MEAN, I THINK I'M, I'M OVER IT.
AND I'M OVER, I THINK PROBABLY EVERYBODY ELSE'S TOO.
UM, YOU, WE NEED TO, WE NEED TO PUT A BOW ON THIS.
AND, AND AGAIN, AND NOT, NOT, I'M NOT DISCOUNTING ANY OF THE WORK THAT THEY DID.
WE JUST, WE, THIS JUST DOESN'T COME TO AN END AND WE NEED TO MOVE FORWARD, ESPECIALLY NOW THAT WE HAVE OUR, YOU KNOW, WE, WE HAVE OUR EXPERTS.
NANCY, UH, YEAH, I'M WITH YOU A HUNDRED PERCENT.
BUT I WOULD LIKE TO SEE AT SOME POINT, UM, HOW, I DON'T WANNA SAY HOW ROBUST, BUT WHAT IMPROVEMENTS WE'VE MADE TO, TO HARDEN OUR SYSTEMS TO, TO MAKE SURE THAT, THAT WE'RE SAFE IN THE FUTURE.
SO I'VE ASKED SEAN FROM SECURE CYBER TO COME, UH, IN AN EXECUTIVE SESSION.
OBVIOUSLY WE DON'T WANT PEOPLE KNOWING WHAT OUR IT SYSTEMS LOOK LIKE.
UM, BUT I HAVE ASKED ONCE HE HAS COMPLETED THEIR, THEIR FINAL PROJECT, UM, TO GIVE COUNSEL A BRIEFING.
UH, SO I WILL LET HIM KNOW THAT I WOULD LIKE THAT TO HAPPEN NEXT MONTH.
ANY OTHER, ANYTHING ELSE? ANY OTHER QUESTIONS? DON'T DO IT ON THE FOURTH.
I'LL DO THE SECOND MEETING THEN.
SO, UM, ANY OBJECTION, ANY MOVING THIS ON?
[ * SHI International - IT Department]
OKAY.NEXT IS ITEM THREE N, WHICH IS SHI INTERNATIONAL.
SO, UM, SHI IS, UH, KIND OF A GO-BETWEEN VENDOR THAT WE USE FOR LICENSING FOR A LOT OF OUR SOFTWARE SOLUTIONS.
UM, THE ORIGINAL NOT TO EXCEED AMOUNT WAS CAPTURED, UH, PRIMARILY BY OFFICE 365 SUBSCRIPTIONS WE SHOULD HAVE RENEWED LAST YEAR, BUT DIDN'T GET AROUND TO.
UM, SO THIS IS TO COVER US FOR THE REST OF THE YEAR.
ANY OTHER, UH, SUBSCRIPTION SERVICES WE MIGHT NEED THROUGH, THROUGH THAT VENDOR.
ANY QUESTIONS? OBJECTIONS? OKAY.
[ * Energy Solutions Group - Public Works Division]
IS THREE.WHO ENERGY SOLUTIONS GROUP FOR THE PUBLIC WORKS DIVISION.
SO BRANDON, IS THIS YOU? OR, UH, THAT IS MR. MAYOR.
UH, THIS IS, UH, JUST TO, UH, BRING ABOUT, IF YOU'LL RECALL, COUNCIL DID PASS LEGISLATION EARLIER THIS YEAR, UH, AUTHORIZING ESG TO NEGOTIATE A, UH, SERVICE CONTRACT HVAC SERVICE CONTRACT WITH, UM, UH, WITH REQ.
UH, THIS IS TO ALLOW ESG, UH, HU WILL WE BE CONTRACTING WITH TO MANAGE THAT.
UH, JUST TO LET YOU KNOW, THE FRUITS OF THEIR LABOR, THE LAST CONTRACT, SO THE FIRST THREE YEARS THAT WE HAD THEM IN PLACE, UH, THE TOTAL COST OF THAT HVAC MAINTENANCE CONTRACT WAS $398,422.
THAT'S WHAT WE PAID FOR A THREE YEAR CONTRACT.
UH, THEY WERE ABLE TO, UH, PROVIDE, UH, FOR THE NEXT THREE YEARS, UH,
[01:20:01]
AN AGGREGATED COST OF $345,778.SO ROUGHLY A 13% REDUCTION, UM, IN, UH, THE SERVICE COST FOR, UH, EFFECTIVELY THE, THE, UH, THE SAME SERVICE.
SO THE BENEFIT OF, UH, THE POWER OF ESG AND THEIR RELATIONSHIPS, AS WELL AS, UH, UTILIZING, UH, INSTITUTIONAL KNOWLEDGE OF OUR SYSTEM THROUGH, UH, RE AND ESG.
SO THIS LEGISLATION, UH, WE'RE JUST ASKING, UH, TO ENGAGE ESG, AND OF COURSE, THIS IS ABOVE THEIR, THEIR THRESHOLD, SO THAT REQUIRES COUNSEL PERMISSION.
SO WE WOULD ASK THAT YOU CONSIDER THAT, UH, WHEN YOU ACT ON THURSDAY.
UM, DOES THIS INCLUDE ANY NEW BUILDINGS THAT WE WOULD HAVE OPENED IN THAT THREE YEAR PERIOD, OR IS THAT GONNA BE EXTRA AFTER THIS? UH, THAT WOULD BE EXTRA AFTER THIS.
THAT IS TO SERVICE OUR EXISTING FACILITIES AS, UM, AS THEY'RE CURRENTLY, UH, DESIGNED BY THE ESG PERFORMANCE CONTRACT FROM FOUR YEARS AGO.
ANYTHING ELSE? I WAS GONNA SAY, IS THERE A WAY FROM LOOKING AT THE MECHANICALS AND THE DRAWINGS AND THINGS LIKE THAT, WE CAN GET THEM ENGAGED IN WHAT OUR NEW FACILITIES ARE GONNA BE AND WHAT, WHAT THAT MIGHT REQUIRE, AND AT LEAST GET AN IDEA OF, OF, OF THEM WHEN TO KIND OF MERGE THAT INTO THE NEW CONTRACT.
BECAUSE CLEARLY THOSE BUILDINGS ARE GONNA BE, I THINK FRED BRINGS A GOOD POINT TO, TO BEING ONLINE PRIOR TO THE END OF THIS CONTRACT.
WE CAN HAVE THEM, SO THE ENGINEERING, THE HVAC, UH, AND MECHANICALS AT THE NEW FACILITY ARE NOT YET DONE.
UM, THAT IS, UH, AN ACTION ITEM FOR COUNSEL, UM, ACTUALLY ON THURSDAY.
SO ONCE THAT ENGINEERING WORK IS DONE, WE CAN THEN SEND THAT OVER TO ESG AND ASK THEM TO AMEND, UH, UH, TO GET A PRICE TO AMEND THE SERVICE AGREEMENT WITH REQ TO, UH, TO GET THAT, UM, THAT HVA SYSTEM INSTALLED.
BUT WE HAVE ASKED, UH, LWC AND THEIR SUBS TO LOOK AT THE SAME TYPE OF SYSTEMS THAT WE'VE IMPLEMENTED ALREADY IN OUR FACILITIES AND TO UTILIZE THOSE SAME SYSTEMS, UM, AS THEY'RE MOVING FORWARD WITH THE NEW GOVERNANCE CENTER SO THAT WE HAVE THE SAME EQUIPMENT THERE AS WE DO HERE.
SO WE'RE NOT BUYING SEPARATE PARTS, SEPARATE FILTERS, THOSE KINDS OF THINGS THAT WE'RE TRYING TO KEEP AS MUCH CONSISTENCY IN OUR EQUIPMENT AS POSSIBLE.
NOPE, THAT'S A GREAT POINT, FRED.
I MEAN, THAT'S, I DIDN'T THINK ABOUT THAT, SO, BUT YEAH, WE, WE DO HAVE SOME PRETTY SIGNIFICANT BUILDINGS COMING ONLINE PRIOR TO THE END OF THIS CONTRACT.
SO ANYTHING ELSE? YES, DON? YEAH.
UM, JUST A THOUGHT, UH, FOLLOWING UP ON COUNCILMAN AKINS, WE'LL, PROBABLY, OR WE MAY BE GETTING RID OF A, UM, A SENIOR CENTER BUILDING DURING A PERIOD OF TIME WITH THE INVERSE OCCUR.
WILL THEY REDUCE THEIR PRICE IF THEY'RE NO LONGER COVERING THE SENIOR CENTER? UM, I DON'T KNOW THAT THAT QUESTION WAS ASKED.
UH, BUT UH, I HAVE EVERY REASON TO BELIEVE THAT IF WE ARE GOING TO CHANGE THOSE SPACES RIGHT, WE WOULD OBVIOUSLY SEE A DEDUCTION FOR NOT MANAGING CERTAIN SPACE AND THEN THE ADDITION TO MANAGE NEW SPACE, UH, WE'LL HAVE TO NAVIGATE THAT PORTION OF THE ROAD WHEN WE GET THERE.
UH, AND WE'RE NOT QUITE THERE YET, BUT, UH, I WOULD EXPECT THAT WE'LL SEE SOME REDUCTIONS WHERE APPROPRIATE AND THEN WE'LL SEE SOME ADDITIONS WHERE NECESSARY.
AND OF COURSE, WE WOULDN'T CHANGE THAT CONTRACT NOW FOR BUILDINGS NOT BILLED, SO WE WOULDN'T BE PAYING THAT EXPENSE RIGHT NOW, JUST THE FUTURE OF GETTING A PRICE DIFFERENCE WHEN THAT'S GOING TO HAPPEN.
SO, UM, WE'LL HAVE TO, ONCE WE UNDERSTAND WHAT THE HVAC COMPONENTS ARE OF THOSE BUILDINGS, WE WILL BE ABLE TO SHARE THAT WITH ESG AND HAVE THEM SEEK A MODIFICATION TO THE CONTRACT WITH, WITH RICK.
BUT RIGHT NOW, THOSE SYSTEMS AREN'T DONE.
SO EVEN IF WE KNEW WHAT WE WERE PULLING OFFLINE, WE STILL DON'T KNOW WHAT WE'RE REPLACING IT WITH, AND WE STILL DON'T KNOW WHEN THOSE TRANSITIONS WILL OCCUR.
SO I WAS JUST ASKING, WE WOULDN'T PAY A HIGHER CONTRACT NOW WE'RE GOING TO HAVE TWO MORE BUILDINGS, YOU KNOW, WITH PUBLIC WORKS AND THE GOVERNMENT CENTER PAYING A HIGHER CONTRACT NOW FOR BUILDINGS THAT DON'T.
SO WE WOULD NOT AMEND THE CONTRACT NOW FOR BUILDINGS THAT DON'T EXIST.
[ Case TA 23-26 - City Of Huber Heights - Text Amendment - Self-Storage Facilities]
THREE P, WHICH IS CASE TA 23 DASH 26 OF THE CITY OF HEBREW HEIGHTS TEXT AMENDMENT FOR THE SELF STORAGE FACILITIES.UH, MEMBERS, MEMBERS' COUNSEL.
UH, THIS IS, UH, THIS WILL BE THE PUBLIC
[01:25:01]
HEARING, UH, FOR CASE TA 23, UM, 26, WHICH IS, UM, TEXT AMENDMENT THAT EFFECTIVELY, UM, ELIMINATES NEW, UH, SELF STORAGE FACILITIES.UM, IT WOULD ALLOW EXISTING SELF-STORAGE FACILITIES TO EXPAND WITHIN THE, UH, FOOTPRINT OF THE LAND THAT THEY CURRENTLY, UH, OWN.
UH, IT ALSO THEN MOVES SELF-STORAGE, UH, FACILITIES TO A, UM, SPECIAL USE, UM, PERMIT OR SPECIAL USE CATEGORY.
SO THERE WOULD BE A PURVIEW OF THE, UM, PLANNING COMMISSION, UM, UM, SORT OF, UH, PLANNING COMMISSION REVIEW.
UM, THE OTHER THING I HAVE DONE OR I'VE CHANGED IS IN THE DEVELOPMENT STANDARDS, UM, IT WOULD, WE WOULD NO LONGER PERMIT ANY ACCESS DOORS TO FACE RESIDENTIAL ZONED AREAS.
SO THE, WHAT WE WOULD REQUIRE IS ESSENTIALLY WHAT, WHAT THEY CONSIDER, OR WHAT THEY CALL A FORTRESS, UH, DESIGN.
SO WHAT THE RESIDENTS WOULD SEE WOULD BE THE BACK OF LIKE A MASONRY WALL OR THE BACK OF THE BUILDING, NOT THE ACTUAL, YOU KNOW, ROLL UP DOORS THAT, THAT ARE THERE, UH, ALONG THEIR PROPERTY.
UM, SO EFFECTIVELY WHAT WE ARE DOING IS ELIMINATING NEW SELF-STORAGE FACILITIES WITHOUT, WITH, UH, EXCEPT FOR THE HANDFUL THAT STILL HAVE ROOM TO EXPAND.
THAT WAS THE DIRECTION THAT, THAT WE WERE GIVEN.
ANY QUESTIONS? THERE WILL BE A PUBLIC HEARING ON THIS CASE ON A THURSDAY AT THE COUNCIL MEETING.
I THINK MY RECOLLECTION, THAT SOUNDS LIKE KIND OF WHAT THE, THE DIRECTION WE WERE ALL AIMING FOR.
SO, UM, I HAD, THERE ARE A COUPLE, UH, A FEW MINOR TYPOS THAT, UH, LEGAL COUNSEL CAUGHT.
SO I WILL HAVE A REPLACEMENT, UM, ORDINANCE FOR YOU AFTER THIS MEETING.
WE'RE IN, IN THE MORNING LIKE WE TALKED ABOUT.
[ Case BDP 24-07 - City Of Huber Heights - Basic Development Plan - City Governance Center]
ITEM THREE Q, WHICH IS CASE BDP 24 DASH OH SEVEN.CITY OF HUBER HEIGHTS FOR THE BASIC DEVELOPMENT PLAN FOR THE CITY GOVERNANCE CENTER.
SO ANOTHER PUBLIC, UH, HEARING TO REVIEW THE BASIC DEVELOPMENT PLAN AND APPROVAL FOR THE NEW GOVERNANCE CENTER.
UH, SIMILARLY SIMILAR TO HOW WE, UH, HANDLED THE LIBRARY.
UM, PLANNING COMMISSION VOTED UNANIMOUSLY TO APPROVE THE BASIC DEVELOPMENT PLAN WITH THE CONDITION THAT THE CITY COMPLY WITH THE SECTION, UH, 1189 OF THE, UH, SIGN CODE UNLESS THE PLANNING COMMISSION, UH, DECIDES OTHERWISE.
UM, WE HAD ORIGINALLY, UH, ADVERTISED THIS AS BOTH A BASIC AND UM, DETAILED DEVELOPMENT PLAN, BUT IN MIDSTREAM, UH, WE SHIFTED USES.
SO THE BUILDING FOOTPRINT DOESN'T CHANGE.
UH, THE SETBACKS DON'T CHANGE.
SO WE JUST MOVED FORWARD WITH BASIC DEVELOPMENT PLAN.
UH, WE WILL, ONCE WE, THE COLLECTIVE, WE FIGURE OUT THE PROGRAMMING ON THE EAST SIDE OF THE BUILDING, WHICH WAS GOING TO BE, UH, OUTDOOR COURTYARD AND SOME SPORTS, UH, COURTS FOR THE SENIORS, THAT'S MAY NOT BE WHAT IT IS IN THE FUTURE.
UM, WE WILL THEN MOVE FORWARD WITH THE DETAILED DEVELOPMENT PLAN FOR, FOR THAT AREA.
SO, UM, THERE WAS, UH, NOBODY SPEAK IN FAVOR OR AGAINST, UM, THE, THE BUILDING, UH, MEETS ALL OF THE REQUIREMENTS OF BOTH THE PLAN MIXED USE AND ALSO THE BRANT PIKE OVERLAY.
UM, SO WE ARE, FROM A PLAINTIFF PERSPECTIVE, WE'RE, WE'RE GOOD TO GO.
ANY QUESTIONS ON BOTH THESE CASES? CAN THEY BOTH GO TO A SECOND READING? YES.
I DON'T, YES, THERE'S NO, THERE'S NO RUSH.
I NEED RICK, UM, YOU KNOW, CONTINENTAL CAME IN WHERE, HOW DO WE DO THE NOTICES FOR PUBLIC HEARINGS? BECAUSE I KNOW THE PEOPLE ON LIBEL AND, UM, BERRY, THERE WAS 16 THERE THAT NIGHT, 10 OF THE 16 SAID THEY HAVE NEVER GOTTEN THE FIRST THING ABOUT A PUBLIC HEARING.
IF IT WAS ONE OR TWO, I WOULD'VE BEEN LIKE MAIL SERVICE.
SO I'LL DEFER TO BRIAN AND AARON.
I THINK THEY CAN GIVE US A, A FINAL ANSWER.
BUT TYPICALLY, I, I, I'VE HEARD THIS BEFORE, IT IS ADJACENT PROPERTY OWNERS.
SO IF YOUR TWO PROPERTIES DOWN FROM THE SITE, I, I DON'T KNOW THAT YOU'RE GONNA GET NOTIFIED.
UM, IT'S, WE ONLY NOTIFY, CORRECT ME IF I'M WRONG, ADJACENT PROPERTY OWNERS.
SO IT IS, UH, 200 FEET FROM THE PROPERTY LINE OF THE SUBJECT THAT'S BEING DISCUSSED.
SO, UM, WE, WE FIGURE OUT 200 FEET FROM THE PROPERTY LINE, UH, AND IT'S SENT TO WHOEVER IS THE, UH, OWNER OF RECORD ON THE AUDITOR'S WEBSITE.
[01:30:01]
KNOW, THOSE CAN BE, ESPECIALLY IN TIMES OF, UH, ELECTIONS DISCARDED OR OVERLOOKED 'CAUSE IT'S JUST AN EIGHT BY FIVE POSTCARD.UM, BUT EVERYBODY, AND WE CHECK AND EVERYBODY WITHIN 200 FEET, UH, THE OWNER OF RECORD THAT'S AT LEAST SENT TO, SO RENTERS MAY NOT GET THEM DEPENDING ON HOW THE, THE PROPERTY IS, UM, UH, IS REGISTERED WITH THE AUDITOR'S OFFICE.
'CAUSE I HAD A COUPLE THAT OWNED THEIR HOUSE AND LIVED THERE SINCE 67 AND THEY'RE UP AGAINST IT AND THEY'RE LIKE, WE HAVEN'T SEEN THE FIRST THING.
AND I WAS LIKE, AND, AND WE, WE SEND THOSE OUT.
WE ALSO SEND ONE BACK TO OURSELVES TO MAKE SURE THAT IT WAS ACTUALLY POSTMARKED AND STAMPED AND, AND ALL OF THAT.
UM, SO I MEAN, ONCE, ONCE THEY GO OUT, WE ASSUME THAT THE POST OFFICE DELIVERS THEM ACCORDINGLY, BUT THEY'RE SENT REGULAR MAIL, NOT CERTIFIED.
YEAH, I JUST WITHHELD POSTAL SERVICES.
I WISH WE HAD A BETTER SYSTEM JUST BECAUSE PEOPLE SEEM TO BE SOMEWHAT IN THE DARK ABOUT SOME STUFF.
AND, UM, THAT WAS A LITTLE CONCERNING.
'CAUSE I KNOW POSTAL SERVICE MAIL RIGHT NOW ISN'T THE BEST SOURCE OF GETTING THINGS TO WHERE THEY NEED TO GO.
AND WE HAVE TO SEND THEM, UM, IT'S A 10 DAY NOTICE.
UM, AND YOU KNOW, IT WAS FASTER WHEN WE HAD, WHEN WE HAD A DISTRIBUTION FACILITY IN DAYTON.
NOW IT GOES TO COLUMBUS AND BACK, SO WE PROBABLY LOSE A DAY, BUT WE FOLLOW THE STATE LAW.
AND THE STATE LAW REQUIRES 200 FEET, 10 DAY NOTICE.
THE PUBLIC HEARING NOTICES ARE ALSO ON THE CITY WEBSITE AS WELL AS ADVERTISING A NEWSPAPER GENERAL CIRCULATION.
WELL, THERE WAS COUPLES THERE THAT TECHNOLOGY WAS BEYOND WHAT THEY
ANY OTHER QUESTIONS?
[ Waverly Place - Development Agreement]
R IS THE WAIVER, THE POLICE DEVELOPMENT AGREEMENT.UH, THIS PARTICULAR DOCUMENT, UH, IT REPRESENTS THE LAST, UH, IN THE SERIES OF DOCUMENTS THAT SUPPORTS THE WAVERLY PLACE, UH, PROJECT ON OUN ROAD.
UH, IF COUNSEL WILL RECALL, UH, YOU'VE PREVIOUSLY ADOPTED A DEVELOPMENT PLAN TALKING ABOUT, UM, IF YOU CREATED A TAX INCENTIVE DISTRICT, HOW THAT MONEY WOULD BE SPENT.
UH, YOU'VE THEN, UH, TURNED AROUND AND YOU'VE PUT TOGETHER, UH, AT LEAST THE FIRST COMPONENT OF THE TAX INCREMENT FINANCE DISTRICT, THE INCENTIVE DISTRICT, UH, AND THE PUBLIC HEARING HAS BEEN HELD FOR THAT.
UH, THIS IS THEN THE FINAL COMPONENT OF WHAT WOULD BE OUR PARTNERSHIP WITH CAMPBELL BURLING, UH, FOR THE WAVERLY PLACE DEVELOPMENT.
AND THIS IS THE SPECIFIC AGREEMENT THAT CALLS OUT, UH, THE RESPONSIBILITIES OF BOTH PARTIES.
UH, WE WOULD ASK THAT COUNCIL ENTERTAIN THIS PARTICULAR PIECE OF LEGISLATION ON THURSDAY IN TANDEM WITH THE TAX INCREMENT FINANCING LEGISLATION, UH, WHICH IS FOR ITS, UH, SECOND READING AND FINAL ADOPTION.
ANY QUESTIONS? JOHN? UH, BRIAN, DO YOU HAVE ANY IDEA, UM, WHAT THE TIMELINE IS ON THIS DEVELOPMENT, WHEN THEY'RE GONNA START MOVING DIRT AND STUFF? UH, FROM WHAT WE'VE BEEN TOLD BY, UM, GREG BURLING THAT THEY ANTICIPATE, UH, BEING, UM, ON SITE IN Q3 AND SIGNIFICANT DIRT BEING MOVED, UM, STARTING IN Q4.
AND PRIOR TO ADJOURNMENT, UH, THERE IS A NEED FOR AN EXECUTIVE SESSION THIS EVENING, TONY, IF YOU WOULD.
WE HAVE A NEED FOR AN EXECUTIVE SESSION FOR TWO REASONS.
THE FIRST TO CONSIDER UNDER OHIO REVISED CODE SECTION 1 21 0.2 G FIVE TRADE SECRETS ASSOCIATED WITH CERTAIN LEASES FOR THE FORMER CR CR DAYTON PROPERTY AND THE YMCA, WHICH ARE CONFIDENTIAL AS TRADE SECRETS UNDER A HIGHER REVISED CODE 1 3 3 3 0.61.
THE SECOND REASON BEING TO CONSIDER CONFIDENTIAL INFORMATION RELATED TO SPECIFIC BUSINESS STRATEGY OR TRADE SECRETS OF AN APPLICANT FOR ECONOMIC DEVELOPMENT ASSISTANCE, WHERE THE INFORMATION IS DIRECTLY RELATED TO A REQUEST FOR ECONOMIC DEVELOPMENT ASSISTANCE THAT IS TO BE PROVIDED OR ADMINISTERED UNDER ANY PROVISION OF THE OHIO REVISED CODE CHAPTER SECTIONS SET FORTH IN OHIO REVISED CODE 1 21 0.22 G EIGHT, AND THE EXECUTIVE SESSION IS NECESSARY TO PROTECT THE INTEREST OF THE APPLICANT OR THE POSSIBLE INVESTMENT OR EXPENDITURE OF PUBLIC FUNDS TO BE MADE IN CONNECTION WITH THE ECMO ECONOMIC DEVELOPMENT PROJECT.
SECOND MOTION AND SECOND DISCUSSION ATTORNEY.
[01:35:01]
MR. LOONEY? YES.WE'RE GONNA ENTER EXECUTIVE SESSION AND, UH, PRIOR TO ADJOURNMENT, WE WILL COME BACK OUT AS USUAL AND NOTIFY ANYONE IF ANY DECISIONS HAVE BEEN MADE.
WE'VE COME OUT OF EXECUTIVE SESSION AND THERE WILL BE THREE PIECES OF LEGISLATION ADDED TO THURSDAY'S MEETING.
ONE OF THEM WILL BE FOR, UH, THE H AND R BLOCK LEASE AT, UH, MION MEADOWS.
UH, THE SECOND PIECE OF LEGISLATION THAT WILL BE ADDED WILL BE THE YMCA LEASE.
UH, AND THEN THE THIRD PIECE OF LEGISLATION WILL BE TO HIRE, UH, BRICKLER AND GRAYDEN ATTORNEYS, UH, TO EXECUTE THAT YMCA LEASE.
UH, TO AVOID A CONFLICT OF INTEREST WITH THE CITY LAW DIRECTOR, IT IS NOW EIGHT 14 AND THIS MEETING IS ADJOURNED.