[00:00:01]
WAS, IS GONNA GET LOCKED OUT.[1. Call Meeting To Order/Roll Call]
LET ME SEE HERE.I'VE GOT THE WRONG AGENDA UP HERE.
THIS IS C IF HE WRITES CITY COUNCIL WORK SESSION.
TODAY'S DATE IS JANUARY THE 16TH, 2024.
AND WE ARE GETTING STARTED AT 6 0 2.
THIS MEETING IS OFFICIALLY CALLED TO ORDER.
SO TONY, WOULD YOU CALL THE ROLE PLEASE? MR. DAVIDSON? HERE.
MR. AKINS? PRESENT? MR. LOONEY? HERE.
[2. Approval Of Minutes]
APPROVAL OF MINUTES.WE HAVE TWO SETS OF MINUTES THIS EVENING.
ONE FROM, UH, SO ITEM TWO A WILL BE NOVEMBER 21ST, 2023.
ITEM TWO B IS FROM JANUARY 2ND, 2024.
BOTH THOSE SETS OF MINUTES HAVE BEEN DISTRIBUTED TO EVERYONE.
UH, FOR YOUR REVIEW, ARE THERE ANY QUESTIONS OR CORRECTIONS? IF NOT, THOSE MINUTES WILL STAND AS APPROVED.
SEEING NONE, THOSE MINUTES ARE APPROVED.
NEXT UP AS ITEM NUMBER THREE, WHICH ARE IS OUR WORK SESSION TOPICS OF DISCUSSION THIS EVENING, AND WE'LL GET STARTED.
[ City Manager Report]
THE CITY MANAGER REPORT.RICK, HOW ARE YOU THIS EVENING? DOING ALL RIGHT.
UH, WANTED TO GIVE A QUICK UPDATE ON THE IT DIRECTOR HIRING PROCESS.
UM, WE HAVE SCHEDULED INTERVIEWS FOR, UH, STARTING THE WEEK AFTER MONDAY.
UH, WE HAVE EIGHT CANDIDATES COMING IN FOR THAT.
UM, WE DO HOPE TO, UM, WHITTLE DOWN THE LIST TO ABOUT TWO OR THREE FINALISTS FROM THERE.
UM, THE GOAL IS TO HAVE A, UH, IT DIRECTOR, UH, HIRED AND STARTED BY THE END OF FEBRUARY.
THE REMODELED COMMUNITY CENTER IS SCHEDULED TO OPEN WITH THE ARTS AND BEAUTIFICATION ART SHOW ON FEBRUARY 10TH.
UH, PRIVATE PARTY RENTALS CAN BE MADE NOW FOR ANY TIME AFTER PRESIDENT'S DAY, AND THEN, UH, AS MANY COUNCIL MEMBERS SHOULD HAVE NOTICED AND MAYBE OUR COMMUNITY MEMBERS AS WELL.
UM, WE HAVE ROLLED OUT THE NEW CITY WEBSITE.
UM, I FIND IT VERY, UH, USER-FRIENDLY WITH THE ABILITY TO GET TO CITY SERVICES MUCH EASIER.
UM, BUT AS MANY HAVE NOTED, THERE ARE SOME, UH, BUGS WE'RE WORKING OUT AS IT COMES TO INFORMATION AND THINGS THAT MIGHT NOT HAVE TRANSFERRED OVER.
SO STAFF CONTINUES TO WORK THROUGH THAT.
IF THERE IS SOMETHING, UM, COUNCIL MEMBERS NOTICE THAT THEY WOULD LIKE US TO MAKE SURE WE FIX, PLEASE JUST SHOOT ME AN EMAIL AND I'LL MAKE SURE IT GETS FIXED.
AND THAT'S ALL I HAVE TONIGHT.
ANY QUESTIONS FOR RICK REGARDING THE CITY MANAGER'S REPORT THIS EVENING? BEFORE WE GET STARTED? OKAY.
SO, AS EVERYONE KNOWS, WE, UH, ARE STARTING, BASICALLY, WE, UH, INVITE EACH ONE OF OUR BOARDS AND COMMISSIONS TO COME AND PROVIDE AN UPDATE, UH, TO COUNCIL, KIND OF ONE PER QUARTER.
AND, UH, THIS EVENING WE'RE GONNA START WITH ITEM THREE B, WHICH IS THE ARTS
[ Arts And Beautification Commission Update]
UNIFICATION COMMISSION UPDATE.UH, TONIGHT WE HAVE, UH, THE CHAIR OF THE ARTS AND UNIFICATION COMMISSION.
UM, MRS. SHANNON TEAGUE HERE TO GIVE AN UPDATE ON THAT COMMISSION.
HI, COUNCIL MEMBERS AND BOARD, UH, WELCOME NEW COUNCIL MEMBERS.
WE LOOK FORWARD TO WORKING WITH YOU, UH, UH, GOING FORWARD.
I'M THE CHAIR OF ARTS AND BEAUTIFICATION.
AND, UM, I JUST WANTED TO JUST TAKE THIS OPPORTUNITY AGAIN AND SAY THANK YOU FOR ALLOWING OUR BOARD TO DO WHAT WE DO.
UH, WE LOVE SERVING OUR COMMUNITY IN THIS CAPACITY.
IT'S, IT'S BEEN A GREAT EXPERIENCE.
UM, THIS IS MY THIRD YEAR, SO I'M REALLY ENJOYING IT.
UM, THIS TEAM HAS ALREADY STARTED MAKING PLAN.
WE HAVE CHERYL BRANDENBURG, TINA DANIEL, UM, GREGORY FOX, AMANDA HENRY STELLA, HIRE LORI WOODRUFF.
AND OUR VICE CHAIR IS GWENDOLYN UPSHAW.
IT'S A GREAT TEAM AND WE HAVE GREAT GUIDANCE FROM SARAH WHO KEEPS US ON OUR TOES.
UM, SHE'S A GREAT LEADER TO HELP WITH US.
UM, LAST YEAR WE FINISHED UP WITH LIGHTS IN THE HEIGHTS AND THE TREE LIGHTING.
UM, THAT NIGHT WAS A BEAUTIFUL WEATHER WITH LOTS OF FAMILIES THAT VISITED.
UM, THE GREAT LIFE FARM HOSTED THE HAY RIDES FOR US.
UH, REMIX EDUCATION DID THE MCING AND THE LARGE GROUP GAMES.
SO FAMILIES GOT TO HANG OUT AND PLAY TOGETHER.
UH, FIRST CHRISTIAN CHURCH AND TRANQUILITY POND DONATED CAKE POPS AND COOKIES FOR THE NIGHT TO HAND OUT TO THE FAMILIES FOR FREE.
MON MONTICELLO ELEMENTARY SANG FOR US.
AND, UM, DOLLAR SWAP DONATED ALL THE BOOKS THAT WE WERE ABLE TO GIVE AWAY, UM, TO THE KIDS.
[00:05:01]
CITY CHURCH, UH, PARTNERED WITH US THIS YEAR TO BRING THE CHRISTMAS PARADE DOWN TO AND DROP SANTA OFF.SO THANKS TO THEM FOR JOINING US THIS YEAR.
UM, THANKS TO THE MAYOR FOR LIGHTING THE TREE.
UM, WE ALSO HAD DC BURGERS THAT CAME AND DID ALL THE HOT CHOCOLATES FOR US, AND THEY ALSO GAVE, UH, FREE FOOD TO THE VOLUNTEERS.
UM, WE HAD A LOT, A LARGE TEAM THAT CAME TOGETHER FROM THE COMMUNITY.
UM, THANKS COUNCIL MEMBERS THAT CAME TO JOIN THE FUN AND THANKS TO COMMUNITY CARES FOR ORGANIZING THE SANTA CREW FOR US.
UM, ALL THE GREAT CHARACTERS THAT CAME OUT, AND THE KIDS REALLY LOVED HAVING ALL THAT.
UM, OUR NEXT BIG EVENT, AS YOU HEARD, IS THE ART EXHIBIT, AND THAT'S FEBRUARY 10TH, TWO TO SEVEN.
WE INVITE YOU ALL AND WE INVITE ANY ARTIST THAT, UM, MIGHT WANT TO SHOW OFF THEIR ART.
UM, THERE'S STILL SOME SPACES LEFT, SO ANY QUESTIONS? WHAT WAS THE TIME ON THE ART EXHIBIT AGAIN? UM, IT IS TWO TO SEVEN.
TWO TO SEVEN ON FEBRUARY 10TH.
UM, IT'S AT THE COMMUNITY CENTER.
BUT ON FEBRUARY 10TH, RIGHT? YES, SIR.
MAKE SURE I HAD THE RIGHT DATE.
YEAH, I JUST WANNA SAY THE, UM, YOU KNOW, THE TREE LIGHTING, THAT WAS ALWAYS, I MEAN, THAT, THAT'S A, THAT'S A, A GREAT EVENT.
AND, UH, I THINK THIS YEAR, YOU KNOW, PROBABLY IT, I THINK I SAW MORE PEOPLE THERE PARTICIPATING THIS YEAR THAN I HAD IN, IN, IN RECENT MEMORY.
BUT YEAH, THAT WAS, THAT WAS A GREAT EVENT.
SO THAT WAS, IT WAS A FUN NIGHT.
ANY OTHER QUESTIONS, COMMENTS? YES.
ANITA, DO YOU HAVE, WHAT'S YOUR PLANS FOR THIS YEAR SO FAR? SO, I DON'T HAVE THE CALENDAR IN FRONT OF ME, BUT WE'RE PLANNING MOVIE NIGHTS, AGAIN, FREE FOR FAMILIES ONCE A MONTH.
WE HAVE, UM, THE 4TH OF JULY PARADE AND THE 4TH OF JULY CELEBRATION.
WE'VE GOT SOME REALLY BIG PLANS FOR THAT.
WE'RE EXCITED TO, UM, OFFER MORE RIDES, BIGGER RIDES THIS YEAR.
UM, PARTNERING WITH MORE PEOPLE TO BRING MORE TO THE COMMUNITY.
UM, WE HAVE THE MARIGOLD FESTIVAL.
WE HAVE, UM, OH, I CAN'T THINK OF ANYTHING ELSE OFF THE TOP OF MY HEAD, BUT THAT'S SOME OF THE BIGGEST ONES.
ANYONE ELSE? YES, FRED, ARE YOU STILL FIRST? LEMME SAY, GREAT JOB WITH THE, UH, WITH THE TREE LIGHTING.
THAT WAS MY FIRST TREE LIGHTING AND OH, THANK IT WAS AWESOME.
I, I, IT'S JUST A LOT OF ENGAGEMENT.
THE KIDS WERE BOUNCING ALL OVER THE PLACE.
UM, ARE YOU STILL ACCEPTING VOLUNTEERS FOR YOUR, YOUR COMMITTEE FOR THE EVENTS? AND IF SO, UH, CAN YOU PROVIDE, UH, CONTACT INFORMATION SO THEY COULD THEY CAN SIGN UP? YES.
WE, UH, LOVE PARTNERING WITH PEOPLE IN THE COMMUNITY, AND IF THEY GO TO THE CITY WEBSITE, THERE'S A PLACE FOR VOLUNTEERS TO, UM, SIGN UP.
AND IF, IF THEY KNOW ME, THEY'RE ABSOLUTELY WELCOME TO CONTACT ME OR ANYONE ON THE BOARD.
NANCY, WHAT WAS, WHAT WAS THE NAME OF THAT GROUP THAT, THAT, UH, WAS THE INTERACTIVE, SO THAT'S REMIX EDUCATION.
UM, THEY DO, ARE WE CAN USE THEM AGAIN.
THEY EVEN HAVE DONE SOME, UM, SCHOOL ASSEMBLIES IN OUR COMMUNITY.
IT WAS, I THINK THAT, THAT THE INTERACTION WITH THE KIDS REALLY, REALLY MADE IT.
UH, ONE OF THE THINGS WE ARE TALKING ABOUT IS HAVING THEM BACK FOR THE 4TH OF JULY.
SO IF WE CAN ARRANGE THAT, WE WILL.
CAN YOU TELL US HOW MUCH THAT COSTS? UM, SOME ROUND NUMBERS.
UM, REMIX IS ABOUT, UM, THEY DID IT FOR 3000, I BELIEVE.
AND THEY HAD A GOOD TURNOUT? YES, WE DID.
I THINK THE MORE WE PARTNER WITH PEOPLE AND THE MORE WE BRING AND HAVE TO OFFER, WE'LL DEFINITELY BRING MORE PEOPLE.
CAN WE MAKE SURE THAT THE MOVIES AREN'T
THEY ARE PLANNED FOR FRIDAY NIGHTS.
UM, THAT'S SOME, BUT NOT SEPTEMBER OR OCTOBER, I HOPE.
UM, I THINK OCTOBER'S A SATURDAY.
UM, BUT SEPTEMBER I THINK IS A FRIDAY.
OKAY, NEXT ITEM THREE C, WHICH IS THE MUNICIPAL
[ Municipal Services Statement - Carriage Trails - Phase II - Annexation]
SERVICES STATEMENT FOR CARE TRAILS PHASE TWO ANNEXATION.UH, AND FOLLOW UP TO THE INFORMATION THAT IS CONTAINED IN THE PACKET.
UH, I DO WANNA SHARE WITH COUNSEL THAT, UH, A UH, PETITION WAS FILED TODAY AT APPROXIMATELY, UH, NINE 40 THIS MORNING IN MIAMI COUNTY, UH, TO BRING IN, UM, SEVERAL HUNDRED ACRES ABOUT, UH, JUST
[00:10:01]
UNDER 300, UM, INTO THE CITY OF HUBER HEIGHTS.UH, THIS IS, UH, I'LL CALL IT A SECOND IF YOU WILL PETITION, UH, FOR WHAT IS, UH, POTENTIALLY THE SECOND PHASE OF CARRIAGE TRAIL SUBDIVISION.
UH, THIS PARTICULAR, UM, UM, EXERCISE, UH, REQUIRES UNDER THE STATUTE THAT, UH, THE CITY ADOPT A LETTER OR A STATEMENT OF SERVICES THAT IT WOULD PROVIDE, UH, TO THE PROPERTIES PROPOSED TO BE ANNEXED, IF THAT ANNEXATION, UH, WERE TO MOVE FORWARD.
UH, THIS IS THE FIRST STEP, OR I GUESS I SHOULD SAY IT'S PROBABLY THE SECOND OR THIRD STEP IN A MULTI, UH, IN, IN A MULTI-STEP PROCESS.
AND THIS IS, UH, A PARTICULAR ACTION THAT IS REQUIRED BY COUNSEL, UH, UNDER THE STATUTE.
UH, THE LETTER THAT'S BEEN INCLUDED, UH, FOR YOUR REVIEW THIS EVENING THAT WE WOULD, UH, RECOMMEND THAT COUNSEL ADOPT, UH, ON MONDAY, UH, IS A DUPLICATE, UH, TO THE LETTER THAT WAS PREVIOUSLY PUT BEFORE THIS BODY.
AND I BELIEVE THAT LETTER WAS A ADOPTED, UH, UM, SEVEN TO ONE AT THE TIME THAT THAT WAS PRESENTED.
UH, THIS LETTER IS IDENTICAL WITH THE EXCEPTION OF, UH, TWO ITEMS. UH, ONE, THERE IS A CHANGE IN ACREAGE, UH, RELATIVE TO, UH, THE LETTER THAT COUNSEL SAW, I WANNA SAY BACK IN, UH, SEPTEMBER OF 2021, I THINK IS WHEN THE, THE FIRST ONE CAME IN.
UH, AND THEN IT ALSO INCLUDES SOME DIFFERENT PROPERTY OWNERS.
UH, SOME, UH, PROPERTIES CHANGED HANDS, AND THERE'S BEEN SOME, UH, MOVEMENT AMONGST, UH, THE, THE LANDOWNERS.
BUT, UH, BEYOND THAT, THIS PARTICULAR LETTER, UH, THAT, UH, COUNCIL IS BEING ASKED TO, UH, ACT ON, ON, UH, MONDAY, UH, PROVIDES FOR ALL OF THE CI CITY SERVICES THAT WE CURRENTLY PROVIDE.
UH, ALL PROPERTIES WITHIN THE MUNICIPAL BOUNDARIES, UH, SAVE TWO EXCEPTIONS.
UH, AND THAT IS A MUNICIPAL WATER SERVICE AND MUNICIPAL SEWER SERVICE.
UH, THE VAST MAJORITY OF THE AREA PROPOSED AS PART OF THIS, UH, ANNEXATION, UH, IS ACTUALLY WITHIN, UH, SERVICE AREAS FOR A PUBLIC WATER SYSTEM, UH, REGISTERED OUT OF MIAMI COUNTY, AS WELL AS, UH, THE, UH, FPA OR THE FACILITIES PLANNING AREA, UH, FOR MIAMI COUNTY.
AND THAT IS WITH RESPECT TO THEIR WASTEWATER TREATMENT, UH, RESPONSIBILITIES.
SO, UH, WE WOULD ASK THAT COUNSEL, AGAIN, ADOPT THIS PARTICULAR MEASURE ON MONDAY.
UH, ACTING ON THIS MATTER IS NOT A VOTE IN FAVOR OF OR IN OPPOSITION TO, UH, ANNEXATION, BUT THIS IS A REQUIRED ACTION UNDER THE, UH, STATE STATUTE.
SO THIS IS SOMETHING THAT THIS CITY COUNCIL HAS TO DO.
SO, UH, FAILURE TO ADOPT THIS MEASURE COULD RESULT IN, UH, LEGAL ACTION.
UH, BECAUSE OF OUR, UM, OBLIGATORY, UM, RESPONSIBILITY ON THIS MATTER, UH, I'M HAPPY TO ANSWER ANY QUESTIONS OR CONCERNS THAT COUNSEL MAY HAVE.
UH, AND AGAIN, I'D LIKE TO REITERATE THAT THIS IS, UH, ONE OF THE BEGINNING STEPS OF A MULTI-STEP PROCESS, UH, THAT WILL PLAY OUT OVER THE NEXT SEVERAL WEEKS AND MONTHS TO COME.
UH, AND THERE WILL BE AN OPPORTUNITY FOR DISCRETIONARY VOTES BY CITY COUNCIL ON THIS PARTICULAR ISSUE, ON THE ISSUE OF ANNEXATION, UH, AS PART OF THOSE, UH, AS ONE OF THOSE STEPS, UH, WHEN WE REACH THAT POINT IN TIME, UH, IN THE FUTURE.
BUT AGAIN, UH, THIS PARTICULAR MATTER IS JUST, UH, FOR A LACK OF BETTER TERMS, HOUSEKEEPING THAT IS REQUIRED BY THE OHIO REVISED CODE.
SO, HAPPY TO ANSWER ANY QUESTIONS OR CONCERNS.
UH, IS THERE ANY QUESTIONS, UH, FROM COUNCIL MEMBERS TO, TO BRIAN? FRED? THANK YOU, UH, BRIAN.
UM, JUST ONE QUESTION, AND IT'S ABOUT THE STATEMENT THAT YOU MADE.
YOU SAID, IF WE DON'T VOTE ON THIS TONIGHT, THEN IT COULD RESULT IN LEGAL ACTION.
UM, JUST KIND OF WONDERING, WHAT WOULD THAT LEGAL ACTION OR COMPLAINT BE? SO IN THIS PARTICULAR MATTER, THE VOTE ON MONDAY, AS I SAID, THIS IS, UM, OBLIGATORY.
THIS IS A, AN OBLIGATORY OR DIRECTED ACTION BY THE STATE STATUTE.
SO IF COUNSEL WERE TO FAIL TO ACT IN ACCORDANCE WITH THE STATUTE, THEN EFFECTIVELY A, A COURT WOULD ORDER YOU TO DO SO, AND THEN FAILURE TO ACT IN, IN ACCORDANCE WITH THE COURT ORDER WOULD, WOULD HOLD YOU OR THE BODY IN CONTEMPT.
UH, BUT, UM, UH, THE LAW DIRECTOR COULD GO INTO GREATER DETAIL IF, IF THAT'S WHAT YOU DESIRE.
BUT EFFECTIVELY, THAT'S WHAT WOULD HAPPEN BECAUSE THIS IS, UM, A REQUIRED ACTION OF COUNSEL.
ANY FOLLOW UP OR, I WAS, I WAS WAITING TO SEE SOME KIND OF CONFIRMATION.
I MEAN, BRIAN SUMMED IT UP PRETTY WELL.
ANY OTHER QUESTIONS? YES, SCOTT.
HAVE WE EVER DONE A COST ANALYSIS OF WHAT THIS IS GOING TO ENTAIL FOR THE CITY TO TAKE ON, YOU KNOW, CLOSE TO 300 ACRES? UH, WE WILL PROVIDE A DETAILED, UH, A DETAILED COST ANALYSIS OF WHAT IMPACTS THIS WOULD HAVE TO THE CITY, UH, AS WE GET TO THE POINT WHERE THERE IS A DISCRETIONARY VOTE, UH, BY CITY COUNCIL ON THIS MATTER.
SO AT SOME POINT IN TIME, COUNSEL WILL BE GIVEN THE OPPORTUNITY TO CHOOSE WHETHER OR NOT IT WOULD OR WOULD NOT ACCEPT THIS PARTICULAR ANNEXATION APPLICATION,
[00:15:01]
UH, OR ANNEXATION PETITION.AND AT THAT POINT IN TIME, WHEN WE REACH THE, THE, UM, DISCRETIONARY VOTE, WE WILL PROVIDE, UH, COUNSEL WITH ALL OF THE, THE RELEVANT INFORMATION, THE DUE DILIGENCE EFFORTS, IF YOU WILL, TO TALK ABOUT, UH, YOU KNOW, WHAT ARE THE PROJECTED, WHAT ARE THE PROJECTED REVENUES, UH, WHAT ARE THE ANTICIPATED EXPENSES? HOW, UH, WOULD THIS PARTICULAR DEVELOPMENT, UM, IF IT WERE TO PROCEED AS THE DEVELOPER, UH, INTENTS, HOW WOULD THAT IMPACT OUR, OUR ORGANIZATION AND OUR OPERATION? SO WE'LL HAVE ALL OF THAT AVAILABLE FOR COUNSEL IN THE COMMUNITY WHEN THE TIME COMES.
SO, IN THE FOLLOWING, IF THE ATION FAILED, THIS WOULD NOT AFFECT US IN ANY WAY FOR STILL SUPPLYING RESOURCES OR ANYTHING THERE? UH, CORRECT.
WE CONTINUE TO DO WHAT WE DO FOR OUR, OUR 43,300, UH, RESIDENTS TODAY, AND WE'D CONTINUE TO DO THAT TOMORROW.
ANY OTHER QUESTIONS? YES, BRIAN, UH, UM, THE COST ANALYSIS AND EVERYTHING THAT GOES ALONG WITH IT, HOW, HOW LONG DOES THAT TAKE? SOMETHING LIKE THAT TAKE FOR SOMETHING LIKE THIS? UH, FULL-TIME ATTENTION? A COUPLE, A FEW WEEKS, BECAUSE WE HAVE TO BREAK DOWN, UM, SEVERAL DIFFERENT PIECES OF INFORMATION WE HAVE TO UTILIZE, UH, DATA THAT WE HAVE AVAILABLE TO US, UM, THAT WE'RE GOING TO RECEIVE FROM THE COUNTY, UH, FOR WHAT THESE, UH, PARTICULAR PROPERTIES AND, AND, UM, UH, WHAT THESE, UH, UH, LOCATIONS, WHAT'S THEIR CURRENT DEMAND FOR SERVICE? WHAT ARE THEY CURRENTLY FACILITATING? AND THEN WE'RE GOING TO LOOK AT TREND DATA AS WELL.
WE'RE GONNA LOOK FOR, UH, DATA TRENDS WITHIN CARRIAGE TRAILS ITSELF, CARRIAGE TRAILS, PHASE ONE.
IT'S GONNA TELL US SOME INFORMATION THAT WE'RE GONNA HAVE TO LOOK AT THE ENTIRE COMMUNITY AS WELL, UH, RIGHT.
SO, UM, ALTHOUGH WE MAY HAVE, UM, A SERVICE AREA THAT'S ASSIGNED TO, LET'S SAY, FIRE STATION 23, MAYBE.
WE HAVE A CERTAIN NUMBER OF POLICE OFFICERS THAT ARE ASSIGNED TO PATROL, UH, THE NORTH SIDE OF, OF THE CITY.
UM, THOSE UNITS RESPOND TO CALLS ALL OVER WHEN THE DEMAND REQUIRES.
SO WE HAVE TO LOOK AT THAT KIND OF INFORMATION AS WELL.
UH, AND THEN WE'LL LOOK AT UPDATED TAX INFORMATION, UH, TO PROJECT OUT, UH, WHAT SOME OF, UH, THE REVENUES MIGHT BE AS WELL.
SO, UH, IT'S A TIME CONSUMING PROCESS.
IT INVOLVES MULTIPLE DEPARTMENTS AND DIVISIONS.
BUT, UH, WE'LL, UH, WE'LL LOOK THROUGH THAT DATA AND TRY TO BREAK THAT DOWN AS QUICKLY AS WE CAN SO THAT WHEN WE GET TO THE DISCRETIONARY VOTE, UH, YOU'RE WELL INFORMED IN ADVANCE TO KNOW, UH, WHAT'S THE BEST DECISION FOR YOU AND CAST ON YOUR VOTE.
YOU ACTUALLY ANSWERED TWO OTHER QUESTIONS I HAD, SO THAT'S ALL I HAD.
ANY OTHER QUESTIONS I NEED? SO, SO DAVE, IF WE HAVE NO INTENTION WHATSOEVER, I'M JUST SAYING OF PASSING THIS ANNEXATION, WHY WOULD WE PASS THE SERVICE AGREEMENT IS BRIAN, EXCUSE ME.
AS BRIAN POINTED OUT, THE STATUTE ACTUALLY REQUIRES THE CITY TO PASS A SERVICE AGREEMENT.
UM, IT IS A MANDATED PROVISION WITHIN THE ANNEXATION PROCESS.
THE CITY HAS DISCRETION AS TO WHAT SERVICES IT WILL PROVIDE.
UM, BUT PASSING SOMETHING, UH, IS REQUIRED WITHIN THE TIME PERIOD, WHICH IS 20 DAYS FROM THE DATE THE PETITION WAS FILED.
BUT, UM, HOW SHOULD I PUT THIS? I MEAN, THIS, YOU KNOW, I MEAN, IF I CAN EXPAND ON THAT, 'CAUSE THIS MAY LEAD INTO YOUR NEXT QUESTION YOU'RE GONNA ASK.
SO, UM, AS, AS BRIAN INDICATED, AND I THINK AS THE STAFF MEMO INDICATED, THIS ISN'T AN AFFIRMATIVE, WE ARE GOING TO ANNEX OR A NEGATIVE, WE'RE NOT GOING TO ANNEX.
IT IS SIMPLY THE COMPLIANCE WITH THE STATUTE.
SO IT'S IF, I MEAN, IF YOUR QUESTION IS, YOU KNOW, IF THIS ISN'T GOING ANYWHERE, WHAT'S THE POINT IN DOING IT? UH, I UNDERSTAND THE NATURE OF THE QUESTION, BUT THE OHIO LEGISLATURE HAS SAID THE CITY SHALL, OR THE MUNICIPAL CORPORATION SHALL, AND THAT'S WHERE WE FIND OURSELVES.
SO WE CAN SET WHAT WE WOULD PROVIDE, I'M SORRY, WE CAN SET WHATEVER WE WOULD PROVIDE.
AND YEAH, SO IT COULD BE AS MINIMAL AS WE'LL CLEAN ONE STREET.
I'M JUST SAYING WE'LL CLEAN ONE STREET IF IT SNOWS, AND WE CAN PASS THAT Y YEAH, I MEAN, YOU DON'T GET QUITE THAT SPECIFIC.
I MEAN, WHAT YOU DO IS YOU WOULD SAY, HEY, WE WOULD PROVIDE, YOU KNOW, ROADWAY MAINTENANCE AND ROADWAY CLEARING.
RIGHT? I MEAN, BECAUSE WE DON'T KNOW WHAT THAT STREET, THAT SINGLE STREET WOULD BE.
BUT YEAH, I MEAN, I MEAN, YES TO YOUR QUESTION.
AND, AND, AND AGAIN, THE CITY HAS DISCRETION AS TO WHAT THOSE SERVICES MAY BE.
DON, DID YOU HAVE A QUESTION? YES, SIR.
ANY OBJECTIONS TO MOVING THIS ON TO MONDAY'S MEETING? OKAY, SEEING NONE, I'LL MOVE THIS ON TO MONDAY.
[ 2024 Abatement/Mowing Program - Award Contract]
3D, WHICH IS THE 2024[00:20:01]
ABATEMENT MOWING PROGRAM AND AWARDING THAT CONTRACT.UH, COUNSEL, THIS IS OUR ANNUAL ASK.
THE CITY STAFF IS REQUESTING COUNCIL APPROVED LEGISLATION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH T AND W GENERAL SERVICES LLC FOR THE 2024 NUISANCE ABATEMENT AND NUIS MOWING PROGRAM THAT IT COST NOT TO EXCEED $45,000.
THE PRIVATE PROPERTY NUISANCE ABATEMENT FUND WILL BE UTILIZED FOR THIS PROGRAM.
IF THERE ARE ANY QUESTIONS, I CAN ANSWER THEM.
ANY QUESTIONS FOR DON REGARDING THE ABATEMENT PROGRAM? YES, SCOTT.
MR. MILLARD, DOES THIS GET, UH, APPLIED TO PEOPLE'S TAXES IF THEY DON'T MOW THEIR GRASS AND WE CHARGE 'EM FOR THAT, THAT COULD BE THE END.
UH, SIR, WHAT WE DO IS IF WE CUT THE GRASS, WHEN WE CUT THE GRASS, I'M, I RECEIVE AN INVOICE FROM MY CONTRACTOR.
I CALCULATE THE FEES AND DO AN ASSESSMENT WORKSHEET, WHICH GOES TO THE FINANCE DEPARTMENT, THE FINANCE DEPARTMENT INVOICES, THE PROPERTY OWNER, PROPERTY OWNER HAS 10 BUSINESS DAYS IN WHICH TO PAY.
IF HE DOESN'T, THEN IT GOES INTO A BASKET, IF YOU WILL, AND CAN THEN BE ASSESSED PROPERTY TAXES A FEW TIMES A YEAR, WHICH COUNSEL HAS TO AUTHORIZE.
SO THIS AUTHORIZATION CAN BE REFUNDED BACK BY GETTING MONEY BACK FROM THE LANDOWNER OR TAXES, CORRECT? UH, I CAN'T ANSWER THAT QUESTION.
I, THAT WOULD PROBABLY BE BE QUESTION FOR THE FINANCE DEPARTMENT TO DO THE ASSESSMENTS.
OUR HOPE IS ALWAYS THAT THE PROPERTY OWNER WILL PAY THE INVOICE WHEN THEY RECEIVE IT.
BUT WE HAVE THIS IN OUR BUDGET EVERY YEAR.
ANY OTHER QUESTIONS? ANY OBJECTIONS TO MONDAY'S MEET? OKAY, SEEING NONE, WE'LL MOVE THIS ON TO MONDAY.
[ City Staffing Levels/Table Of Organization]
THREE E, WHICH IS CITY STAFFING LEVELS IN OUR TABLE OR ORGANIZATION, RICK.SO AS, UH, COUNCIL HEARD AT OUR BUDGET PRESENTATION, UH, LAST WORK SESSION, THERE ARE A NUMBER OF ADDITIONAL, UH, POSITIONS THAT WE ARE SEEKING TO HIRE FOR IN 2024.
UH, I'LL GO THROUGH THOSE VERY QUICKLY AND THEN ANSWER ANY QUESTIONS COUNSEL MIGHT HAVE.
SO, UH, THE FIRST POSITION WOULD BE AN ADDITIONAL HUMAN RESOURCES SPECIALIST FOR KATIE'S DEPARTMENT.
UM, YOU KNOW, WITH THE LABOR MARKET THE WAY IT IS, WE'RE DOING A LOT OF HIRING NOW, AND, UM, WE'D REALLY LIKE TO GET, UH, A LITTLE BIT QUICKER WITH GETTING POSITIONS FILLED.
UM, KATIE AND I HAVE TALKED, AND I THINK WE'D LIKE TO FOCUS A PERSON SPECIFICALLY ON PUBLIC SAFETY TO MAKE SURE WE'RE GETTING THOSE POSITIONS FILLED.
UM, MORE QUICKLY, WHEN IT COMES TO FINANCE, UH, WE'D LIKE TO HIRE A PROCUREMENT SPECIALIST.
THIS PERSON WOULD BE RESPONSIBLE FOR DEVELOPING AND PUTTING TOGETHER ALL THE CITY'S BIDS, UH, AS WELL AS ANY OTHER COMPETITIVE, UH, BIDDING, UH, AND THEN ALSO ASSIST THE FINANCE DEPARTMENT WHEN, UH, THERE AREN'T ANY BIDS TO BE PUT OUT.
UH, JIM HAS ASKED FOR AN ADDITIONAL TAX ANALYST, UH, THAT DOES NOT REQUIRE A CHANGE TO THE, UH, TABLE OF ORGANIZATION, BUT I DID WANNA MENTION THAT WE BUDGETED FOR THAT THIS YEAR.
UM, JIM HAS MENTIONED THAT AS HE'S ASSIGNED TAX ANALYSTS BEFORE TO COLLECT, UH, DELINQUENCIES, UM, WE'VE ACTUALLY BEEN ABLE TO INCREASE OUR REVENUE SOMEWHERE BETWEEN, UH, 500,700 $50,000, UH, PER YEAR.
UH, WE DO WANT TO GO OUT TO SEARCH FOR AN ECONOMIC DEVELOPMENT DIRECTOR.
AGAIN, THAT DOESN'T REQUIRE A CHANGE TO THE CHART.
UM, BUT WE DID BUDGET FOR THAT POSITION THIS YEAR.
SO WE WILL BE DOING A SEARCH FOR A, UH, ECONOMIC DEVELOPMENT DIRECTOR.
UM, RUSS HAS ASKED FOR A ASSISTANT ENGINEER AN ADDITIONAL, UM, THIS WOULD BE A PROFESSIONAL ENGINEER, UM, SOMEBODY THAT COULD, UH, REALLY TAKE SOME OF THE WORKLOAD OFF OF HIM AND ALLOW HIM TO FOCUS ON SOME OF THE MORE MAJOR PROJECTS FOR THE CITY.
UM, MIKE GRAY HAS ASKED FOR AN ADDITIONAL CREW LEADER AS WELL AS AN ADDITIONAL MAINTENANCE TECHNICIAN.
UM, CHIEF LEY HAS ASKED, ASKED FOR THREE ADDITIONAL CAPTAINS.
UH, THIS WILL ALLOW HIM TO HAVE SOME SUCCESSION PLANNING, BUT ALSO ASSIGN AN OFFICER TO HIS ALTERNATE RESPONSE UNIT, UM, THAT THEY'VE ESTABLISHED THAT HANDLES THEIR DRONE, AS WELL AS, UH, JUST OTHER, YOU KNOW, UM, ADDITIONAL RESPONSE TO INCIDENTS THAT HE MIGHT HAVE.
AND THEN, UH, CHIEF LIGHTNER HAS ASKED FOR, UH, A DEPUTY CHIEF, UH, HE PLANS TO TRANSITION ONE OF HIS LIEUTENANT POSITIONS TO DEPUTY CHIEF.
SO THAT'S KIND OF A, A LATERAL TRANSFER.
UM, AND THEN THE PLAN IS TO ADD TWO ADDITIONAL OFFICERS, ONE DISPATCH SUPERVISOR, AND ONE ADDITIONAL DISPATCHERS.
SO CHIEF AND I SAT DOWN WITH THE UNION LAST WEEK AS WE DO MONTHLY.
UH, UNION LEADERSHIP, UH, EXPLAINED TO THEM THAT WHILE COUNSEL HAD APPROVED FOUR PATROL OFFICERS LAST YEAR, UM, WHEN WE GOT THE STUDY BACK, THAT WASN'T THE FINAL RECOMMENDATION.
SO THE FINAL RECOMMENDATION WAS FOR TWO ADDITIONAL PATROL OFFICERS AND THEN, LIKE I SAID, A, A DISPATCH SUPERVISOR AND ADDITIONAL DISPATCHERS.
[00:25:01]
UH, KATIE AND I HAVE WORKED TO CORRECT THE ORG CHART, UH, TO REFLECT THAT.UM, WHEN I SPOKE WITH UNION LEADERSHIP, I EXPLAINED TO THEM THAT I STILL HAVE TEMPORARY AUTHORIZATION FOR ANY, UM, LONG-TERM, UM, YOU KNOW, ABSENCES FROM THE DEPARTMENT.
UH, AND I WOULD INTEND TO UTILIZE THAT TEMPORARY AUTHORIZATION FOR AT LEAST ONE, UH, INDIVIDUAL WHO'S ON LONG-TERM MILITARY LEAVE.
SO, UM, YOU KNOW, THAT'S BASICALLY WHAT I HAVE.
ANY QUESTIONS? ANY QUESTIONS FOR RICK ON THE ORG CHART? YES, ANITA, CAN YOU REPEAT THE POLICE ONES AGAIN? A DEPUTY CHIEF, TWO OFFICERS A DISPATCH.
AND WHAT WAS THE OTHER ONE? UH, SO IT IS A, UH, MOVING A LIEUTENANT TO DEPUTY CHIEF.
SO WE'LL, UH, ABOLISH A LIEUTENANT'S POSITION AND CREATE A DEPUTY CHIEF POSITION.
THIS WILL BE A NON-UNION POSITION AND SOMEBODY THAT COULD SERVE IN THE ABSENCE OF THE CHIEF.
SO TWO PATROL OFFICERS, ONE DISPATCH SUPERVISOR, AND ONE ADDITIONAL DISPATCHER.
UM, YOU KNOW, DEBORAH HAS ASKED TO TRY AND CREATE A DISPATCH SUPERVISOR ALMOST ON EVERY SHIFT.
SO THIS WOULD GET US TO THREE DISPATCH SUPERVISORS, AND THEN CURRENTLY AT SOME HOURS OVERNIGHT WE'RE AT TWO DISPATCHERS.
THEY WOULD LIKE TO GET US TOWARD THREE DISPATCHERS OVERNIGHT.
SO THAT'S WHAT WE'RE WORKING TOWARD.
AND WHAT, WAS THIS THE STUDY YOU DID, OR WHAT, CAN YOU REPEAT WHAT STUDY THIS WAS? SO THIS WAS A STUDY, IT'S IN THE PACKET, UM, I FORGET THE NAME OF THE FIRM, BUT IT WAS, UH, INDEPENDENT FIRM.
UH, THE PERSON WHO CONDUCTED THE STUDY, UH, DOES HAVE A PHD.
HE WAS ALSO A POLICE CHIEF, UH, NORTHERN OHIO.
UH, BRIAN, DO YOU REMEMBER THE NAME OF THE COMPANY? I FORGET.
I WANNA SAY IT'S, UH, GOV CONSULTS, I THINK IS, OH, GOVERNMENT CONSULTANTS.
THEY ALL SOUND VERY GENERIC AND VERY MUCH THE SAME.
I'M SORRY, MY LAPTOP'S NOT WORKING HERE, SO I CAN'T GET THE STUFF.
IT'S LOCAL GOV CONSULTS, UH, CONSULTANTS IS THE NAME OF THE COMPANY.
I'M GETTING READY TO, IS THERE ANY OTHER, ANY OTHER QUESTIONS OR FOLLOW UP ME YET? OH, IF I COME UP WITH AN, I'LL GO AHEAD AND KATE.
MARK, CAN YOU TELL ME IF THEY'LL NEED EQUIPMENT? WILL THEY NEED MORE CRUISERS? CAN YOU SPEAK TO THAT? UH, THEY HAVEN'T INDICATED THAT THEY WOULD NEED ANY MORE EQUIPMENT, AT LEAST ON THE FIRE SIDE.
THEY ALREADY HAVE THIS, UH, ALTERNATE RESPONSE UNIT, UH, SET UP ON THE POLICE SIDE.
AGAIN, WE'RE TRYING TO SUPPLEMENT STAFFING TO MAKE SURE THAT WE HAVE ENOUGH OFFICERS ON THE ROAD TO REDUCE OVERTIME AND ENSURE WE HAVE ENOUGH, UM, PERSONNEL.
AT THIS POINT, WE ARE NOT INTENDING TO INCREASE OUR MINIMUM STAFFING, WHICH IS THE POINT AT WHICH WE NEED MORE, MORE CRUISERS FOR THAT.
CAN YOU SPEAK TO A, WE'RE GONNA BE, DO THEY HAVE A FORECAST OF WHO'S GONNA RETIRE IN THE NEXT SIX MONTHS, A YEAR, MONTH, YEAR, TWO YEARS? YEAH.
I KNOW I MENTIONED THE PIPELINE.
YEAH, I MENTIONED LAST MEETING.
WE HAVE ONE RETIREMENT THIS YEAR.
I DON'T THINK WE HAVE ANYBODY ELSE IN THE PIPELINE RIGHT NOW.
UM, BUT WE USUALLY GET AN IDEA ABOUT SIX MONTHS BEFORE RETIREMENT, IF, IF ONE'S GONNA COME.
AND AT THAT POINT, I WOULD TRY TO APPOINT SOMEBODY TO, TO GET THROUGH THEIR, UH, FTO, UH, FIELD TRAINING OFFICER, UH, PROCESS BEFORE THAT
ANY OTHER QUESTIONS? YES, ANITA? I KNEW I'D COME UP WITH IT.
UM, ARE WE HAVING, ARE WE GONNA GO BACK AND DO, WE DID THE 2002 INTERNATIONAL ASSOCIATION OF CHIEF CHIEF OF POLICE STUDY, AND I THINK WE TALKED ABOUT HAVING THAT DONE AGAIN AT OUR MEETING BACK IN OCTOBER OR NOVEMBER.
ARE WE GOING TO DO THAT AGAIN? BECAUSE THAT GIVES A LOT DIFFERENT SCENARIOS VERSUS WHAT WE GOT.
AND I THINK WE ALL TALKED ABOUT HAVING THAT REDONE.
UH, WHAT I CAN DO FOR COUNSEL IS I CAN, UH, CONTACT THE ASSOCIATION, UM, GET A COST ON THAT AND, UM, BRING IT BACK TO COUNSEL.
I'M GUESSING IT WOULD BE MORE THAN MY AUTHORITY.
UM, BUT WE CAN DEFINITELY LOOK INTO DOING THAT.
ANY OBJECTIONS TO MOVING THE, UH, STEPPING LEVELS AND TABLE OF ORGANIZATION ON TO MONDAY'S MEETING? OKAY.
[ City Salary Ranges/Wage Levels]
F, WHICH IS THE CITY SALARY RANGES.KATIE, THANK YOU, MAYOR AND COUNSEL.
SO THIS LEGISLATION BEFORE YOU THIS EVENING, UM, ESTABLISHES THE SALARIES AND WAGE LEVELS FOR ALL THE NON-UNION EMPLOYEES.
UM, THE AMENDMENTS IN THIS LEGISLATION, UM, WE'VE TAKEN THE DATE OUT OF IT SO THERE'S NO DEADLINE.
SO THIS LEGISLATION WILL ONLY BE UPDATED AS WE NEED IT.
UM, SO THERE'S NO SENSE IN BRINGING IT BACK EVERY YEAR UNLESS IT'S ABSOLUTELY NECESSARY.
UM, AND THE POSITIONS THAT MR. ZICK MENTIONED THIS EVENING, THOSE ARE ALSO INCLUDED IN HERE, AND THEY'RE IN CERTAIN PAY RANGES.
AND THEN WE HAVE MOVED THE, UM, PAY RANGES, BOTH MINIMUM AND MAXIMUM, WHAT, 2.75%? THAT'S THE INCREASE THAT IS DUE FOR THIS YEAR.
[00:30:01]
THAT YOU'RE GONNA SEE IN HERE, INCLUDING, UM, I KNOW THERE WAS A SECTION FROM LEGISLATION THAT WAS PASSED THAT MR. ZICK BROUGHT FORWARD, UM, THAT ALLOWED HIM TO BRING SOMEBODY IN, WHETHER THERE WAS RETIREMENT OR, UM, MEDICAL LEAVE OR WHATEVER THAT MIGHT BE.THAT'S INCLUDED NOW IN THIS LEGISLATION, AND IT'S ADDED IN SECTION SIX J.
ALSO, I'D LIKE TO RECOMMEND THIS FOR MONDAY NIGHT.
ANY QUESTIONS? ANY OBJECTION TO MOVING THE SAW RANGES AND WAGE LEVELS ONTO MONDAY? OKAY, NEXT UP IS ITEM 3G, WHICH
[ Chambersburg Road West Improvements Project - Contract Modification]
IS THE CHAMBERSBURG ROAD WEST IMPROVEMENT PROJECT AND CONTRACT MODIFICATION.RUSS, HOW ARE YOU? YEAH, GOOD, GOOD EVENING COUNSEL.
UH, YEAH, WHAT THIS IS IS, UH, LEGISLATION FOR CONTRACT MODIFICATION WITH CHOICE ONE ENGINEERING.
UM, THIS INCREASES FOR ADDITIONAL SERVICES NEEDED FOR THE CHAMBERSBURG ROAD WEST IMPROVEMENT PROJECT.
UH, THIS PROJECT IS BEING PARTIALLY FUNDED BY M-V-R-P-C, WHICH MEANS THAT IT HAS FEDERAL FUNDING INVOLVED AND IT REQUIRES MANY ODOT REVIEWS AND APPROVALS.
UM, THE PROJECT CURRENTLY IS UP TO ABOUT FIVE TO $6 MILLION TO DO THE WHOLE PROJECT, AND THAT IS, UH, A 2026 PROJECT.
SO WE'RE, WE'RE ABOUT A YEAR AND A HALF INTO THE PROJECT.
WE STILL HAVE LIKE TWO TO TWO AND A HALF YEARS TO GO ON, UH, GETTING THROUGH ODO T'S REVIEWS AND, UH, ANY OTHER THINGS THAT THEY REQUIRE.
UH, BUT WHAT I'D LIKE TO DO IS GO THROUGH A LITTLE BIT ON WHAT'S HAPPENED IN THE PAST YEAR AND A HALF.
UH, WE ORIGINALLY STARTED OFF WITH A CONTRACT OF, UH, 260,000 WITH CHOICE ONE TO DESIGN THE PROJECT.
AND WE HAD A NOT TO EXCEED OF 290,000.
SO THERE WAS THREE 30,000 FOR US TO USE IN THERE IF WE NEEDED IT.
UH, WHAT HAD HAPPENED IN THE YEAR AND A HALF WAS, UH, GEOTECHNICAL SERVICES THROUGH BOWSER MOURNER.
UH, WE ORIGINALLY HAD IT IN THE CONTRACT WITH CHOICE ONE OF $15,000 TO DO THAT WORK.
UH, THEY HAD SINCE COME BACK TO US SUGGESTING THAT WE EXPAND OUR BORINGS OUT THERE BECAUSE OF ALL THE ROCK THEY WERE FINDING, AND THAT WE SHOULD DO ADDITIONAL BORINGS OUT THERE, UH, TO VERIFY THE DEPTHS ON THOSE.
SO WHEN WE CONSTRUCT THE PROJECT, WE KNOW WHAT WE'RE DEALING WITH.
AND THAT WAS ENDED UP BEING $19,500.
AND THEN WE HAVE AN ECOLOGICAL SURVEY THAT, UH, IS BEING DONE BY CLOONEY CONSULTING SERVICES FOR $9,100.
THAT'S AN ENVIRONMENTAL HABITAT SURVEY OR STUDY.
AND THAT WAS NOT IN THE ORIGINAL CONTRACT WITH, UM, CHOICE ONE.
SO WE ADDED THAT, UH, AFTER WE STARTED THE PROJECT.
UM, SO TO PAY FOR THESE ITEMS, WE DID GO THROUGH CHOICE ONE ENGINEER'S CONTRACT.
UM, SO THEY WEREN'T TOTALLY DIRECTLY TO, UH, CHOICE ONE, THEY WERE TO OTHER, OTHER VENDORS.
UH, THE TWO EXPENSES BROUGHT US TO 290,000 ROUGHLY, AND THAT'S PRETTY MUCH THE ANTIC SEED AMOUNT.
SO WHERE WE'RE AT NOW, THE REASON I'M COMING BACK FOR 30,000 INCREASE IN THE CONTRACT, UH, IS DUE TO AN ADDITIONAL ITEM THAT CAME UP THROUGH CHOICE ONE.
AND THEY NEED ADDITIONAL 15,000 FOR THE DESIGN OF FOUR RETAINING WALLS ON THIS PROJECT.
UH, THE RETAINING WALLS ARE SPECIALIZED WALLS THAT HAVE TO BE APPROVED BY ODOT FOR THE MANUFACTURER TYPE AND FOR THE DESIGN.
UH, BECAUSE OF THE HEIGHT OF THE WALLS, THE DESIGN WILL NEED TO BE PERFORMED BY THE MANUFACTURER.
AND THIS 15,000 IS A MANUFACTURER'S QUOTE FROM READY ROCK, UH, WHICH IS THE RETAINING WALL COMPANY WE'RE USING.
UM, IN THE ORIGINAL PROPOSAL WE GOT FROM CHOICE ONE, IT DID NOT STATE THAT THEY, THAT THE RETAINING WALL DESIGN WOULD REQUIRE A SEP, THAT IT WOULD REQUIRE A SEPARATE SCOPE AND FEE BECAUSE THEY DID NOT KNOW THE WALL HEIGHT AT THE TIME.
UH, WHAT THEY SAID WAS IF THE RETAINING WALLS ENDED UP BEING FOUR FOOT OR LESS, THEY WOULD NOT NEEDED THAT DESIGN.
BUT, UH, NOW THAT THEY'RE MORE FURTHER INTO THE DESIGN, THEY'RE FINDING OUT THAT SOME OF THESE WALLS ARE SIX TO EIGHT FEET TALL AND REQUIRE A DESIGN.
AND LIKE I SAID, THAT'S FROM THE MANUFACTURER.
UM, CHOICE ONE HAD I ALSO STATED IN THERE ABOUT POSSIBLE STUDIES IN THE FUTURE.
THAT'S WHY I WAS ASKING FOR 30 INSTEAD OF 15.
I DON'T KNOW WHAT'S GONNA COME UP IN THE NEXT TWO YEARS OF THESE REVIEWS, AND I MAY NEED A LITTLE MORE MONEY, UH, IF SOMETHING COMES UP.
CHOICE ONE HAS DONE A FEASIBILITY STUDY, A CORRIDOR STUDY, AND A CORRIDOR STUDY FOR THIS PROJECT.
AND AN ENVIRONMENTAL STUDY IS BEING DONE BY ODOT.
AND AS I SAID, WE'RE DOING AN ECO ECOLOGICAL STUDY.
UH, WE DON'T THINK THERE'S ANY MORE THAT'S GONNA BE REQUIRED, BUT, UH, WE'RE NOT POSITIVE ON THAT.
SO THEY, UM, WE SHOULD BE, WE DONE WITH THE STUDIES WE'RE HOPING.
UM, SO LIKE I SAID, THIS 15,000 EXTRA WAS FOR ANY ODOT EXPENSES THAT COULD OCCUR IN THE NEXT TWO AND A HALF YEARS OF REVIEWS.
UH, THE INCREASE IN COST IS COMING FROM THE CAPITAL IMPROVEMENT FUNDS.
RUSS, ARE THERE ANY QUESTIONS FOR RUSS ON THIS? ON YOU? IS THERE, I MEAN, IT'S JUST SEEMS LIKE WE'RE JUST GETTING NICKED AND DIMED ALONG THE WAY, EXCEPT IT'S THOUSANDS OF DOLLARS EACH TIME,
[00:35:01]
SO RIGHT.IF THIS IS A YEAR AND A HALF OUT, HOW MUCH MORE DO YOU THINK PAST THE 30,000 THIS MIGHT BE? I, I'M HOPING I DON'T COME BACK AGAIN, BUT, UH, THEIR CHOICE ONE'S SCOPE WAS PRETTY THOROUGH.
UM, THEY DO, THEY'VE DONE NUMEROUS PROJECTS WITH ODOT AND THEY SHOULD KNOW WHAT THEY REQUIRE, BUT EVERY ONCE IN A WHILE SOMETHING COMES UP.
I MEAN, IT'S A FIVE OR $6 MILLION PROJECT IN DESIGN.
ODOT WILL REQUIRE SOMETHING OR THEY'LL CHANGE THEIR RULES BECAUSE THIS IS, LIKE I SAID, IT'S A FIVE YEAR PROJECT AND THEY DO, THEY DID CHANGE THE BIKE PATH ONE WE WERE DOING ON CHAMBERSBURG, UH, GOING THE EAST WAS ONLY AN EIGHT FOOT PATH, AND NOW IT'S, UH, I THINK UP TO 11 FOOT THAT THEY'RE REQUIRING.
AND THEN THEY ALSO REQUIRED SIDEWALK ON THE OTHER SIDE OF THE ROAD ON THE, ON THE SOUTH SIDE OF THE ROAD, WHICH WE DIDN'T HAVE THAT REQUIREMENT FOR EITHER.
SO ODOT ISS CHANGING THEIR RULES ALSO.
I DON'T KNOW IF THEY ALWAYS CHANGE 'EM IN THE MIDDLE OF THE PROJECT, THEY FORCE YOU TO DO IT, BUT, UH, WHEN THEY DO THAT, THE NEXT PROJECT HAS TO BE DONE THAT WAY.
AND THAT'S WHY THIS PROJECT'S GETTING SO EXPENSIVE IS, 'CAUSE ORIGINALLY WE DIDN'T KNOW THAT THE SIDEWALK FIRST OFF ON THE SOUTH SIDE WAS REQUIRED.
AND IF YOU KNOW THAT ROADWAY, IF YOU GO DOWN FROM OLD TROY GOING WEST ON THAT ROAD, ONE SIDE, MOST OF IT AT THE BEGINNING THERE, ONE SIDE GOES WAY UP AND THE OTHER SIDE JUST DROPS OFF PROBABLY 10 TO 15 FEET ON EACH SIDE.
AND AS YOU MAKE THIS WIDER, YOU HAVE TO PUT THESE RETAINING WALLS IN AND YOU HAVE MORE FILL TO, TO DO FOR THE SIDEWALKS.
SO YEAH, SOME OF THIS COST WE DIDN'T KNOW AHEAD OF TIME AND NOW IT'S COMING UP THAT IS DRIVING THE COST OF THE PROJECT UP.
ANY OTHER QUESTIONS? YES, KATE.
RUSS, CAN YOU TELL ME, UM, HOW WIDE THE ROAD WILL BE AFTER THIS PROJECT? UH, IT'S GONNA BE THE SAME AS GOING EAST.
IT'S 39 FEET FROM BACK TO BACK, AND IT'LL HAVE, LIKE I SAID, A, IT'S EITHER 10 OR 11 FOOT, UH, BIKE PATH, CONCRETE SIDEWALK OR BIKE PATH ON THE NORTH SIDE.
IS WIDE ENOUGH FOR AND HOW WIDE, HOW MANY LANES WILL BE ON THE ROAD? THREE LANES.
SO THERE COULD BE MIDDLE TURN LANE? YES.
HOW FAR WEST IS IT GOING TO GO? UH, IT STARTS AT OLD TROY AND GOES ALL THE WAY DOWN JUST PAST ENDICOTT WHERE THE CITY LIMITS END.
SO THE SIDEWALK TO TO TO THE END OF THE CITY? YES.
IT'S NOT GONNA CONNECT DOWN TO THE BIKE PATH? NO, IT, THAT'S, THERE'S A SECTION OF CITY OF DAYTON THROUGH THERE THAT WE CAN'T, YOU CAN'T GET A HOLD OF.
I APPRECIATE YOUR, THANKS RUS.
AND NANCY, JUST FOR CLARIFICATION, I DO OWN PROPERTY ON CHAMBERSBURG.
I DIDN'T KNOW IF I HAVE TO RECUSE MYSELF FROM THIS VOTE OR NOT.
NO, I THINK THAT WOULD BE, UH, THAT WOULD BE UP TO PROBABLY THE, THE LAW DIRECTOR TO ISSUE A LEGAL OPINION BASED ON, UH, WHAT THE VOTE IS, THE PROPERTY YOU OWN, WHERE THE PROPERTY'S AT, AND IF THAT, IF HE PERCEIVES IT TO BE A CONFLICT.
YEAH, WE COULD TAKE A, I MEAN THESE, THESE, UM, OPINIONS ARE SUPER FACT SENSITIVE.
SO INSTEAD OF RENDERING AN OPINION RIGHT THIS SECOND, I CAN GET YOU SOMETHING BEFORE MONDAY, IF THAT'S FINE.
AND THEN I CAN GET SOME INFORMATION FROM YOU.
SO YEAH, IF A TENDER, AN OPINION THAT YEAH, YOU WOULD NEED TO, THEN YOU'D HAVE CERTAIN OPPORTUNITY TO BE ABLE TO DO THAT PRIOR TO THIS SPECIFIC VOTE.
UM, I BROUGHT THIS UP ONCE BEFORE AND I DON'T KNOW IF, IF RUSS MIGHT'VE ACTED ON IT OR, OR YOU HAVE, WE SPOKE WITH DAYTON TO SEE IF THEY WOULD WANT TO GO AHEAD AND FINISH THE, UH, TO HELP US FINISH THE, UH, THE PATHWAY TO THE, TO THE BIKEWAY DOWN THERE.
WE'VE SPOKEN ABOUT THIS AT THE PUBLIC SERVICE DIVISION LEVEL, AND THE NEW PARKS MANAGER SARAH MCPHERSON IS WORKING WITH, UH, IS WORKING THROUGH M-V-R-P-C TO GET ALL OF THE APPROPRIATE PARTIES TOGETHER TO TRY AND FIGURE OUT HOW WE CAN LINK WHAT WILL BE THAT DEAD END OF OUR SIDEWALK, UH, ALL THE WAY DOWN TO THE, UH, MIAMI VALLEY, THE GREAT MIAMI TRAIL THERE.
UM, SO, UH, WE ARE WORKING TO MAKE THAT CONNECTION HAPPEN AS PART, IT WON'T BE DIRECTLY ASSOCIATED WITH THIS PROJECT.
BUT WE ARE WORKING TO MAKE THAT CONNECTION.
SO WHEN OUR PROJECT IS COMPLETED, UH, EITHER THAT BIKE PATH SEGMENT WILL FOLLOW SHORTLY THEREAFTER, OR, OR AT LEAST WE'LL KNOW WHEN IT'S GOING TO FOLLOW THEREAFTER.
SO WE ARE WORKING TO MAKE THAT CONNECTION.
WELL, SINCE IT'S 2026, WHEN THAT'S PROJECTED TO BE DONE, IT SEEMS LIKE MAYBE, HOPEFULLY THAT DAYTON COULD ENGAGE IN SUCH A WAY THAT WE COULD HAVE IT ALL DONE AT THE SAME TIME.
AGAIN, I, NOT KNOWING WHAT FUNDING SOURCE THEY'LL UTILIZE IF THEY UTILIZE CMAC, I MEAN THAT'S A FIVE YEAR LEAD TIME ON A FEDERAL PROJECT.
SO, UM, IF IT'S GONNA BE DIRECT FUNDING FROM, UH, THE COFFERS OF METRO PARKS, UH, OR WHETHER OR NOT THAT'S GONNA
[00:40:01]
BE, UH, YOU KNOW, DAYTON, CITY OF DAYTON PARK FUNDING, THAT REMAINS TO BE SEEN.BUT WE ARE WORKING THROUGH THAT.
WE ARE HAVING THAT CONVERSATION.
ANY OTHER QUESTIONS? YES, DON.
RUSS, UM, WASN'T SURE IF I HEARD CORRECTLY.
ARE WE DONE BORING? UM, DO THEY HAVE ALL THE DATA FROM THAT OR ARE WE, UH, LOOKING AT MONEY TO, UH, CONTINUE DURING THE, THE COURSE? UH, THAT MONEY WAS, UM, WE ALREADY HAD A PO FOR THAT MONEY EARLY ON.
I'M NOT SURE IF THEY'RE TOTALLY DONE, BUT I THINK THEY ARE WITH THE BORINGS CAN FIND THAT OUT.
I GUESS MY QUESTION JUST DEALT WITH, UM, UM, HAVE THEY FOUND WHAT THEY'RE GONNA FIND OR IS THERE, UH, MORE LEFT TO FIND? I'LL HAVE TO FIND OUT, BUT I KNOW THEY, AT THE BEGINNING UP BY THE FIRST HILL YOU GO OVER, THERE'S ROCK ABOUT FOUR FEET DOWN ALL THROUGH THERE.
SO IT'S GONNA BE A PROBLEM 'CAUSE WE'RE TRYING TO CUT THAT HILL DOWN.
SO WE HAVE TO LOWER THE WATER MAIN AND, UH, WORK THROUGH ROCK TO GET THE BASE OF THE, OF THE ROAD PUT THROUGH THERE.
ANYTHING ELSE? ANY OBJECTIONS TO MOVING TO, SO TO MONDAY? OKAY, SAY NONE.
[ Veolia Water - Contract Modification - 2024 Capital Projects]
H, WHICH IS IS THE VEOLIA WATER CONTRACT MODIFICATION OUTTA THE 2024 CAPITAL PROJECTS.AND THIS IS ALSO RUSS THIS EVENING.
UM, THIS LEGISLATION IS YEARLY A LEGISLATION I BRING TO COUNSEL AUTHORIZING A CONTRACT MODIFICATION WITH VEOLIA TO INCREASE THE CONTRACT FOR 2024 BY THIS $1,047,000.
UH, THIS INCREASES TO COVER ADDITIONAL SERVICES AND EXPENSES THROUGHOUT THE YEAR.
UH, IN YOUR PACKET, IF YOU, YOU MIGHT WANNA LOOK AT THE CHART, THE, UH, OR THE, UH, SPREADSHEET I GAVE THERE, SHOWING ALL THE ITEMS THAT HAVE COME UP THROUGH, UH, VEOLIA.
UM, THESE ARE FOR RE REPAIR REPLACEMENT, MOSTLY AT THE WATER PLANT, BUT THERE ARE ITEMS WITHIN THE WATER SYSTEM AND THE SANITARY SEWER DISTRIBUTION SYSTEM.
THIS LIST WAS PUT TOGETHER THROUGHOUT LAST YEAR BY THE WATER TREATMENT PLANT, UH, OPERATOR AND BY THE DISTRIBUTION SYSTEMS MANAGER.
UM, THIS IS TO COVER NOT EMERGENCY ITEMS, BUT ALSO IN HERE WE DO HAVE, UM, SOME MONEY SET ASIDE FOR UNKNOWN EMERGENCY ITEMS THAT COME UP DURING THE, UH, YEAR THAT WE NEED SOMETHING FIXED IMMEDIATELY FOR, UM, ALL THESE ITEMS ARE OVER $7,500, WHICH THAT NUMBER IS THE MAXIMUM ALLOWED FOR AN EXPENDITURE THROUGH THEIR MAINTENANCE CAP.
SO ANYTHING UNDER 75 THEY JUST TAKE CARE OF AND PUT IT ON THEIR MAINTENANCE CAP.
SO THESE ARE ALL ITEMS THAT THEY'VE DISCOVERED THAT NEED FIXED.
AND UM, LIKE I SAID, THEY'RE ALL OVER 7,500.
LAST YEAR WHEN I DID THIS, I THINK IT WAS LIKE SEVEN OR 800,000.
UH, ONE OF THE REASONS IS WE ARE HAVING PROBLEMS DOWN THERE WITH OUR PRESSURE FILTERS.
UH, WE'RE HAVING SOME, UH, SOME OF THE MEDIA IN 'EM, IT'S GRAVEL MEDIA THAT'S SOME OF IT'S GETTING LOST OUT OF THE SYSTEM AND IT IS AFFECTING THE IRON LEVELS DOWN THERE.
SO, SO, UH, WE HAVE A CONSULTANT COMING IN TO INVESTIGATE THAT AND WE MAY HAVE TO EITHER REPLACE OR, UM, PROBABLY REPLACE PART OF THE MEDIA IN SOME OF THESE LARGER FILTER.
THERE'S FIVE LARGE FILTERS DOWN THERE, SO THAT'S A BIGGER ITEM THAT'S ON THIS LIST.
UH, BUT MOST OF THESE ITEMS ARE JUST GENERAL MAINTENANCE ITEMS THAT, UM, THEY'VE DISCOVERED OVER THE YEAR.
QUESTIONS ANITA? COUPLE A COUPLE THINGS.
ONE, CAN I GET A COST ANALYSIS OF HOW MUCH WE SPENT THIS PAST YEAR VERSUS THE PREVIOUS YEAR ON WATER MAIN BREAKS THAT HAVE BEEN REPAIRED? I'M WANTING TO KNOW WHEN POSSIBLY THAT NUMBER'S GOING TO START REALLY FLIPPING AND THE AMOUNT IT'S FLIPPING.
WELL, THE WATER MAIN REPAIRS FALL UNDER THE MAINTENANCE CAP 'CAUSE THEY'RE ALL UNDER $7,500.
BUT DO WE HAVE A DOLLAR AMOUNT OF THAT? UH, PAM CAN PRO COME, COME UP THE LIST BASED OFF OF EVERY WATER.
I THINK EVERY WATER MAIN BREAK SHE SHOULD HAVE A COST ON.
AND THEN ALSO I'VE BEEN GETTING, READING FACEBOOK AND ALSO GETTING SOME PHONE CALLS AND TEXTS AND STUFF THAT IN THE LAST COUPLE WEEKS, THE WATER PRESSURE IS NOT THAT GOOD IN AREAS AND ALSO IT'S VERY BROWN WATER.
AND I DON'T THINK WE'RE FLUSHING HYDRANTS RIGHT NOW.
UH, I REALLY DOUBT THE PRESSURE.
IT NEVER REALLY CHANGES BASED OFF THE, THE WATER TOWERS WE HAVE.
SO WATER PRESSURE SHOULDN'T CHANGE.
A LOT OF TIMES PEOPLE HAVE WATER PRESSURE PROBLEMS IN THEIR HOUSE.
UM, I ALWAYS TELL PEOPLE TO, TO BYPASS YOUR WATER SOFTENER, IF YOU KNOW HOW TO DO THAT, SHUT IT DOWN, LET IT RUN WITHOUT IT AND SEE IF THE PRESSURE COMES BACK UP TO NORMAL.
[00:45:01]
THAT MEANS YOUR WATER SOFTENER PROBABLY NEEDS REPLACED.BUT, UM, OTHER THAN THAT PRESSURE, I HAVEN'T HEARD ANYTHING ABOUT PRESSURE BEING LOW AND, AND I REALLY HAVEN'T HEARD THE BROWN WATER ISSUES.
I DON'T KNOW WHETHER PEOPLE ARE REPORTING THOSE TO, UH, VEOLIA OR NOT.
THEY'LL COME OUT AND CHECK IT.
YEAH, THERE WAS ACTUALLY ABOUT A WEEK AGO, THERE WAS A PRETTY LARGE THREAT ON FACEBOOK OF CERTAIN AREAS JUST SAYING, MY WATER PRESSURE'S REALLY BAD HERE, AND THEY'RE LIKE, MY WATER'S BEEN BROWNED, DA DA DA DA DA DA DA.
AND IT WAS A GOOD NUMBER OF PEOPLE THAT WAS REALLY CAN COME OUT TO ANY HOUSE THEY CALL AND THEY CAN CHECK THE WATER PRESSURE.
SO IT MADE ME THINK IT WASN'T JUST ONE OR TWO HOUSES, IS WHAT I'M SAYING.
SO HAVE YOU BEEN IN COMMUNICATION WITH, IF YOU'VE BEEN IN COMMUNICATION LIST, CAN YOU GET WHICH STREETS SPECIFICALLY THAT IT WAS AND GET SOME ADDRESSES? SO WE COULDS THE OAK, WE CAN GET PEOPLE SEEM TO HAVE SEEMED TO BE THE MOST OF WHAT WAS GOING ON THAT FACEBOOK THREAD.
SO IF YOU LIVE IN THE OAKS AND YOU'RE HAVING ISSUES WITH WATER PRESSURE, PLEASE LET US KNOW WHAT YOUR ADDRESS IS SO WE CAN GET VIOLA OUT THERE AND CHECK IT OUT.
SO IN, IN YOUR EMAILS THAT YOU SEND US, LET US KNOW YOUR ADDRESS.
ANYTHING ELSE? DON DID YOU HAVE SOMETHING? UH, JUST AS AN ASIDE, I, I SAW SOME OF THE STRING THAT, UH, ANITA IS REFERRING TO.
UH, ONE OF 'EM WAS A RESIDENT THAT'S ON TAYLORSVILLE ROAD AT WILDCAT, UH, IN THAT VICINITY THERE.
AND, UM, UH, THAT PERSON, UH, COMPLAINED OF, UH, BOTH PRESSURE AND BROWN WATER.
THAT AREA HAS VERY HIGH WATER PRESSURE.
YEAH, I KNOW WE HAVE PRESSURE REDUCING VALVES THERE.
MOST OF IT'S STILL LIKE 80 OR 90.
LET US KNOW 'CAUSE WE CAN, OR LET ME KNOW.
WE CAN GET SOMEBODY OUT THERE.
THAT'S ANYTHING ELSE? ANY OTHER QUESTIONS? OKAY.
ANY OBJECTIONS TO MOVING THIS, UH, CONTRACT MODIFICATION ONTO MONDAY? NEXT IS ITEM THREE I, WHICH IS THE PUBLIC
[ Public Works Mutual Aid Contract]
WORKS, UH, MUTUAL AID CONTRACT.YEAH, I KNOW WE DISCUSSED THIS, UH, IN LENGTH AT THE LAST WORK SESSION.
UM, THE ONE CHANGE HERE, UH, WAS AT THE REQUEST OF COUNCILMAN UH, DAVIDSON.
UH, UNDER SECTION TWO WE'VE ADDED A SENTENCE SAYING THAT THE CITY MANAGER SHALL NOTIFY CITY COUNCIL, UH, WHEN SUPPORT'S BEEN PROVIDED OR RECEIVED UNDER THE TERMS OF THE CONTRACT.
UH, THIS IS REALLY A EFFORT TO PROVIDE SOME GUARDRAILS FOR COUNCIL, UM, AS WE ENGAGE IN THIS CONTRACT.
UM, FOR MEMBERS OF THE PUBLIC WHO MIGHT NOT RECALL, UH, THIS IS A WAY FOR BOTH US TO PROVIDE PUBLIC WORK SERVICES TO NEIGHBORING COMMUNITIES AS WELL AS THEM TO PROVIDE IT TO US IN TIMES OF PRIMARILY EMERGENCY, BUT OCCASIONALLY, UH, NON-EMERGENCY.
ONE EXAMPLE I CAN THINK OF IS, UH, IF A COMMUNITY'S VAC TRUCK, UM, FAILS, WE CAN SEND OURS UP THERE TO, TO PROVIDE SUPPORT TO THEM.
ANY QUESTIONS? OR I GUESS I'LL JUST GO TO SCOTT AND IS THAT AMENDMENT, UH, SATISFACTORY TO WHAT YOUR QUESTION AND AND ISSUE IS? YEAH, THAT'S FINE.
ANY OTHER QUESTIONS, DON? JUST BRIEFLY, RICK, UH, WOULD YOU ONCE AGAIN, UH, TOUCH ON IT FOR THOSE WHO MIGHT NOT HAVE HEARD, UM, REGARDING, UH, CITY INSURANCE? UM, YEAH.
ONE OF THE BIG PURPOSES OF THIS CONTRACT IS, UM, OUR INSURANCE COMPANY REQUIRES THAT WE BE ACTING, UH, FOR CITY PURPOSES.
UH, TYPICALLY THAT WOULDN'T INVOLVE US ACTING WITHIN THE BOUNDARIES OF THE CITY.
UM, BUT AS LONG AS WE'RE UNDER CONTRACT, UH, OUR INSURANCE WOULD CONSIDER US ACTING IN OTHER COMMUNITIES AS US ACTING, YOU KNOW, UNDER THE AUSPICES OF, OF THE CITY.
SO IT DOES PROVIDE US INSURANCE PROTECTION SHOULD SOMETHING GET DAMAGED, UH, IN THE COURSE OF OUR WORK THERE.
ANY OBJECTIONS TO MOVING ON? OKAY, NEXT UP IS ITEM THREE J, WHICH IS
[ Sale Of Property - 1 Wildcat Road]
SALE OF PROPERTY, UH, ON WILDCAT ROAD AND KAI.UH, THIS PURCHASE AND SALES AGREEMENT INCLUDES, UH, 13 ACRES OF REAL PROPERTY LOCATED AT ONE WILDCAT ROAD, UH, WHICH IS CURRENTLY THE YARD WAY SITE.
UH, UPON EXECUTION OF THIS AGREEMENT, THE, THE DEVELOPER INTENDS TO INCLUDE THIS PARCEL WITHIN THE EXISTING HIDDEN HEIGHTS CAMPGROUND.
UH, I THINK IT'S ALSO IMPORTANT TO MENTION THAT UPON EXECUTION OF THIS AGREEMENT, THE CITY WILL HAVE ACCESS TO THIS SITE FOR 18 MONTHS, UH, TO HELP FACILITATE THE TRANSITION TO THE NEW SITE.
ANY QUESTIONS? IT'S PRETTY STRAIGHTFORWARD.
ANY OBJECTIONS TO MOVING TO MONDAY? OKAY, SEEING NONE.
[ Economic Development Plan - Waverly Place]
K, WHICH IS THE ECONOMIC DEVELOPMENT PLAN FOR WAVERLEY PLACE.BRIAN, UH, THANK YOU, MR. MAYOR.
[00:50:01]
UH, IF COUNSEL WILL RECALL BACK IN, UH, 2023, UH, THE, UH, CITY, UH, APPROVED, UH, BASIC DEVELOPMENT AND DETAILED DESIGN PLANS FOR A, UH, SUBDIVISION ON BELL FOUNTAIN ROAD ACROSS THE STREET FROM THE OAKS.UH, THROUGH THAT PURPOSE, UH, EXCUSE ME, THROUGH THAT PROCESS, UH, THERE WERE, UH, SEVERAL, UH, NEGOTIATION SESSIONS, UM, INVOLVING THE DEVELOPER IN QUESTION AS WELL AS, UH, QUESTIONS, UH, THAT, UH, WERE IN RESPONSE TO QUESTIONS AND CONCERNS, UH, FROM, UH, THE, UH, THE COMMUNITY, UM, AT, AT THE OAKS, UH, THIS PARTICULAR PROJECT.
UM, AND THE RESULT OF THAT WERE A COUPLE OF DIFFERENT CONCESSIONS THAT THE DEVELOPER, THAT THE DEVELOPER BROUGHT TO THE TABLE, EXCUSE ME, UH, FOR FINAL APPROVAL BY CITY COUNCIL.
SO THOSE INCLUDED THINGS LIKE, UH, A LOWER DENSITY PER ACRE RATIO.
UH, THERE WAS SOME, UM, UH, IMPROVEMENTS WITHIN THE BELL FOUNTAIN, UH, ROADWAY, UH, WHICH WERE NOT, UH, REQUIRED OR WHICH WERE NOT SPECIFICALLY CALLED OUT WITHIN THE TRAFFIC, UH, STUDY THAT WAS ASSOCIATED WITH THE PROJECT.
UH, THERE WAS SOME EXTENSIVE, UM, UH, LANDSCAPING AND BERING REQUIREMENTS, UH, THAT WERE INCLUDED AS PART OF, UH, THAT PROJECT AS WELL AS IN AND AROUND THE ENTRYWAY INTO THAT, UH, PROJECT.
UH, AND THEN ADDITIONALLY, UH, THERE'S A LIFT STATION THAT THE DEVELOPER, UH, IS REQUIRED TO PUT INTO SERVICE THEIR PARTICULAR ESTABLISHMENT.
UH, IN, IN TALKING WITH, OR THIS PROJECT IN, IN TALKING WITH THE DEVELOPER, UH, THERE IS SOME SIZE CAPACITY WITHIN THAT LIFT STATION TO FACILITATE SOME ADDITIONAL DEVELOP IN AND AROUND THAT SITE, UM, IN THE EVENT THAT IT OCCURRED.
SO BASED ON THE CONVERSATIONS, UH, THAT THE DEVELOPER HAD HAD, UH, WITH COUNCIL AND WITH THE COMMUNITY, UH, ONE OF THE THINGS THAT THE DEVELOPER ASKED THE CITY TO CONSIDER, UH, WAS TO UTILIZE TAX INCREMENT FINANCING TO HELP OFFSET THE ADDED EXPENSES INCURRED BY THE DEVELOPER, UH, TO REACH THE COMPROMISE BETWEEN, UH, THE RESIDENTS OF THE OAKS, UH, AND CITY COUNCIL.
AND SO WHAT WE'VE DONE IS, UH, PRESENT, UH, AS PART OF, UH, THIS PARTICULAR DEVELOPMENT PLAN, UH, THE CUMULATIVE EFFECT OF THOSE ITEMS. UH, I BELIEVE THE TOTAL INCLUDED IS ABOUT ONE, UH, $0.08 MILLION, I THINK IS THE TOTAL GROUPING, UH, OF THOSE EXPENSES BASED ON THE INFORMATION THAT'S BEEN PROVIDED, UH, TO, UH, THE, UH, CITY FROM THE DEVELOPER BASED ON ANTICIPATED PRICE POINTS FROM THIS PROJECT, UH, THE CITY WILL STILL NET APPROXIMATELY $4.3 MILLION, UH, THROUGH THE UTILIZATION OF THIS PARTICULAR, UH, TAX INCREMENT FINANCE ACCOUNTING FOR, UH, THE, UH, THE EXPENSES THAT WE'VE TALKED ABOUT EARLIER.
UH, WE WOULD ASK THAT COUNCIL ADOPT THIS PARTICULAR LEGISLATION, UH, ON MONDAY, UM, AS THIS IS THE FIRST STEP OF SEVERAL IN THE TAX INCREMENT FINANCE PROCESS.
SO THIS DOES NOT CREATE OR ESTABLISH THE TAX INCREMENT FINANCE, UH, DISTRICT, NOR DOES IT OBLIGATE CITY COUNCIL TO DO SO.
BUT THIS IS THE SPRINGBOARD, IF YOU WILL, FOR SOME LEGISLATIVE CONTENT, UH, THAT COUNCIL WILL HAVE TO ACT ON IN THE FUTURE AS WE BRING FORWARD THE TAX INCREMENT FINANCING DISTRICT.
UH, AND IT IS THE INFORMATION THAT WE WILL SHARE WITH, UH, THE RESIDENTS IN AND AROUND THE COMMUNITY.
UH, AS, AS IT'S PROPOSED, UH, IT SHOULD BE NOTED THAT, UH, THE REVENUE, THAT $4.3 MILLION, UH, BASED ON HOW WE HAVE THE DEVELOPMENT PLAN STRUCTURED, UH, WOULD BE, UH, EFFECTIVELY SPENT ON CAPITAL IMPROVEMENTS, UH, WITHIN DISTRICT THREE, UH, OF THE, UH, CITY'S INFRASTRUCTURE RELIANCE STUDY THAT WE HAD COMMISSIONED, UH, WITHIN, UH, OR EXCUSE ME, THAT WE HAD COMMISSIONED BY LJB, UH, THE ENGINEERING FIRM.
SO THIS WOULD INCLUDE, UH, DEDICATION TO, UH, SEVERAL OF THE MAIN THOROUGH AFFAIRS IN AND AROUND THE AREA.
IT WOULD ALSO INCLUDE, UH, WATER MAIN REPLACEMENT, UH, IN AND AROUND, UH, THIS PARTICULAR AREA.
AND, UH, AS WELL AS STORM WATER, UH, IMPROVEMENTS.
THE SPECIFIC AREAS, UH, THAT WOULD BE, UH, BENEFITING FROM THIS $4.3 MILLION, UH, CAN BE, UH, FOUND UNDER THE, UH, UH, DISTRICT THREE, UH, SHEETS, UH, WITHIN THE STUDY.
AND THAT STUDY IS INCLUDED IN YOUR PACKET INFORMATION TONIGHT.
SO AGAIN, WE WOULD ASK THAT COUNSEL INCLUDE THIS PARTICULAR LEGISLATION AND ACT ON SAID LEGISLATION ON MONDAY, UH, AS THIS IS THE FIRST OF SEVERAL PIECES OF LEGISLATION IN THE TAX INCREMENT FINANCE DISTRICT PROCESS.
UH, IF THE CURRENT CALENDAR CONTINUES, UH, ON SCHEDULE, COUNSEL WILL BE ACTING ON VARIOUS PIECES OF LEGISLATION THROUGH MAY 13TH, I BELIEVE, UH, IS THE LAST DATE ON WHICH, UH, COUNSEL WOULD HAVE AN OPPORTUNITY TO ACT DISCRETIONARILY ON THIS MATTER.
SO, HAPPY TO ANSWER ANY QUESTIONS OR CONCERNS THAT ANYBODY HAS SIR, UH, ON THIS PARTICULAR ISSUE.
SO, ANY, UH, QUESTIONS ON THIS ECONOMIC DEVELOPMENT PLAN, ANITA, IS THERE ANY WAY INSTEAD OF US GIVING THEM THE TAX BREAK, THEY COULD PUT THAT BACK ONTO THE HOUSES AND THE PROPERTIES THEY'RE SELLING DIVIDED IT OUT? WELL, THE ISSUE IS GOING TO
[00:55:01]
BE WHETHER OR NOT THERE IS, UH, VALUE IN THE MARKET FOR THAT PRICE POINT.AND I'M GOING TO VENTURE THAT BASED ON THE RESEARCH THAT THE DEVELOPER'S DONE, BASED ON THE PRICE POINT THAT THE DEVELOPER'S GIVEN, UH, TO US.
AND BASED ON, UM, THE EXPENSES AND THE ITEMS THAT WE'RE TALKING ABOUT, UH, THAT WOULD MOST LIKELY MAKE THIS DEVELOPMENT UNTENABLE FOR A SUCCESSFUL OUTCOME BY INCREASING THOSE PRICE POINTS.
SO IF THESE WERE INCENTIVES THAT CITY COUNCIL DID NOT WANT TO PROVIDE THROUGH THE TAX INCREMENT FINANCE PROCESS, THE COUNCIL COULD AMEND THE DETAILED DEVELOPMENT PLAN TO ALLOW FOR A HIGHER DENSITY SO THAT THE DEVELOPER CAN OFFSET THE ADDED INCREASE OF THOSE EXPENSES AGAINST ADDITIONAL PROPERTIES, OR COULD REDUCE THE ADDED REQUIREMENTS, UH, TO APPEASE THE DESIRES OF THE RESIDENTS OF THE OAKS WHEN, UH, THE DETAILED DEVELOPMENT PLAN WAS, UH, ADDITIONALLY APPROVED, UH, TO ACCOUNT FOR THE HIGHER LANDSCAPING CONTENT, THE INCREASED SCOPE OF THE ENTRY, UH, AS WELL AS THE, UH, INCREASED COMPONENTS OF THE GREEN SPACE.
SO THOSE ARE OTHER WAYS THAT COUNSEL COULD AMEND THIS PARTICULAR ITEM GOING FORWARD, UH, WITHOUT PROVIDING FOR, UH, SUCH AN EXTENSIVE BENEFIT.
ANY OTHER QUESTIONS? YES, NANCY? YOU SAID THE, UH, THE, UH, RETURN ON THAT WOULD BE ABOUT 4 MILLION, IS THAT WHAT YOU SAID? UH, CORRECT.
WE CALCULATED BASED ON THE INFORMATION THAT WE'VE BEEN PROVIDED.
WELL, THE REASON I ASKED BRIAN IS BECAUSE EVEN IF WE WERE TO PUT IN A SET OR, OR NOT USE THE TIP, THERE'S NO WAY THAT WE WOULD EVER BE ABLE, OR THE, THE DEVELOPER OR THE BUILDER WOULD EVER BE ABLE TO RAISE THE COST OF THE HOME TO RECOUP THAT $4 MILLION IT WOULD NEVER SELL.
SO YEAH, YOU'D BE ADDING, THEN IT'S, UM, LEMME SEE HERE.
FOLDER FOR, UH, YEAH, FOR 97 HOUSES, THAT, THAT WOULD TAKE A LOT.
SO YOU'RE SPREADING OUT THAT, YOU KNOW, 12,000 ADDITIONAL DOLLARS TO, UH, EACH ONE OF THOSE UNITS, GIVE OR TAKE.
UH, BRIAN, IF WE HAD THE, UH, PUBLIC HEARINGS ON THIS, UH, NO.
ALL OF THOSE PARTICULAR ITEMS WILL BE FORTHCOMING, UH, BASED ON THE COUNTS OR BASED ON THE, UH, CALENDAR THAT'S BEEN PROVIDED, UH, WITHIN THE PACKET.
SO, UM, IF YOU'RE LOOKING AT, UH, THE LEGISLATIVE CALENDAR, UH, WITHIN THE PACKET, AND I'LL REFERENCE THIS FOR THOSE THAT, THAT DON'T OTHERWISE HAVE ACCESS TO IT, UH, COUNSEL WOULD HOLD, UM, A PUBLIC HEARING, UH, ON OR ABOUT APRIL 16TH.
UM, THAT WOULD BE, UH, EXCUSE ME, UH, APRIL 16TH, APRIL 22ND, UH, WOULD BE THE PUBLIC HEARING WHERE, UH, RESIDENTS WHO, UH, LIVE IN PROXIMITY WOULD BE GIVEN THE DIRECT NOTICE TO ATTEND, UH, THE PUBLIC HEARING AND OFFER THEIR COMMENT.
AND THEN, OF COURSE, WE WOULD PROVIDE FOR THE GENERAL NOTICE, UH, AS WELL, IF THERE WERE FOLKS WHO WANTED TO COME AND, UH, AND OFFER COMMENT, THAT'S WHEN THE PUBLIC HEARING WOULD OCCUR BASED ON THE, THE SCHEDULE WE'VE PUT TOGETHER.
SO IN THIS DEVELOPMENT, WE'RE GOING TO BE SPLITTING THE TIF REVENUE, AND IT WILL GO TO THE CITY PARTIALLY AND TO THE DEVELOPER, PARTIALLY, UH, CORRECT.
SO THE, UH, TOTAL NET TIF CAPTURE, UM, IS 5.46 MILLION.
THAT'S APPROXIMATELY WHAT, WHAT WE'VE ESTIMATED.
UM, AND THEN, UH, LIKE I SAID, UH, ABOUT A MILLION DOLLARS OF THAT WILL GO TO OFFSET, UH, IMPROVEMENTS THAT THE DEVELOPER'S GOING TO MAKE, UH, NOTABLY FOR THE LIFT STATION.
UM, AND THEN, UH, WITHIN THE, THE BELL FOUNTAIN ROAD RIGHT OF WAY ARE THE TWO, UH, GENERAL BENEFITS, UH, IMMEDIATE TO THE PUBLIC.
UH, AND THEN THE REMAINING $4.37 MILLION, GIVE OR TAKE, WILL BE, UH, REVENUE FOR US TO DISSEMINATE ON CAPITAL INVESTMENTS, UH, WITHIN, UH, WHAT'S BEEN IDENTIFIED AS REGION SIX WITHIN THE CITY, STU, EXCUSE ME, REGION THREE, UH, WITHIN THE CITY STUDY.
AND, AND SOME OF THE MONEY, OR ALL OF THE MONEY THAT'S GOING TO THE DEVELOPER IS GOING TO PAY FOR ENHANCEMENTS TO THE DEVELOPMENT THAT MIGHT TYPICALLY NOT BE THE CASE.
AND SOME OF THOSE ITEMS, IF NOT ALL OF THOSE ITEMS CAME OUT, OR FROM PUBLIC HEARINGS OF ADJACENT PROPERTY OWNERS, AND IT WAS A COMPROMISE TO GET THE PROJECT MOVING FORWARD.
IS THAT CORRECT? THAT IS CORRECT, MR. CAMPBELL, YES.
SO YOU'RE GIVING US A MAY DATE WHERE WE WOULD PASS THE LAST
[01:00:01]
PIECE OF LEGISLATION NECESSARY.SO THE PUBLIC HEARING AND FIRST READING ON ACTUALLY ESTABLISHING THE TIF DISTRICT, UH, WOULD OCCUR RIGHT NOW ON APRIL 22ND.
AND THEN THE SECOND AND FINAL READING TO ESTABLISH THE TIF DISTRICT WOULD BE ON MAY 13TH, AND THE DISTRICT WOULD FORMALLY EXIST THEN ON OR ABOUT JUNE 14TH.
AND, AND I KNOW THAT ADMINISTRATIVELY WE HAVE A PHILOSOPHY FOR ENTERPRISE ZONES TO, UH, CAPTURE THEIR OWN REVENUE AND SPEND FROM WITHIN.
BUT COULD SOME OR ALL OF THAT MONEY THAT'S GENERATED FROM THE TIF THAT THE CITY IS GOING TO RECEIVE, BE PUT INTO INFRASTRUCTURE THROUGHOUT THE CITY? UH, YES.
THE, UM, AGAIN, FOR THE, THE FOLKS AT HOME, UM, IN THIS PARTICULAR, UH, IN THIS PARTICULAR INSTANCE, UH, THE, UM, THE CITY INFRASTRUCTURE RELIANCE STUDY, UH, IS INCLUDED AS AN ATTACHMENT.
UM, AND IT'S EXHIBIT B, UM, IN THE PACKET, THE DISTRICT IN WHICH THIS PARTICULAR, EXCUSE ME, THIS B IT IS, UM, IT IS EXHIBIT A, ATTACHMENT B IS HERE.
IT IS, IS THE ONE IN QUESTION.
UM, SO THE RESOURCES GENERATED FROM THIS PARTICULAR DISTRICT, UH, COULD BE UTILIZED.
UH, IT NEVER WORKS THE WAY YOU WANT IT TO.
UM, THIS COULD BE UTILIZED TO, UH, PAY FOR, FOR INSTANCE, I, I'LL JUST TALK STREETS.
BUT IN THIS PARTICULAR INSTANCE, UH, IT COULD BE USED TO, UH, COVER THE REPAVING EXPENSE OF, UH, BRANT PIKE FROM CITY LIMIT TO CITY LIMIT.
IT COULD BE USED TO REPAVE, UH, OR TO COVER EXPENSES RELATIVE TO REPAVING, UH, UM, BELL FOUNTAIN ROAD FROM CITY LIMIT TO CITY LIMIT, UH, AS WELL AS FISHBURG FROM BELL FOUNTAIN TO FOUR, UH, CHAMBERSBURG, UH, FROM BELL FOUNTAIN TO FOUR, UH, AND TAYLORSVILLE TO BELL FOUNTAIN AND FOUR, AND, AND, UH, WATER MAINS AND DISTRIBUTION LINES ALONG THOSE SAME SYSTEMS LEADING ALL THE WAY BACK TO THE, UH, WATER PLANT, INCLUDING THE WELL FIELD IN AND OF ITSELF.
UH, AND THEN FOR ALL OF OUR STORM WATER UTILITY NEEDS, UH, IN THAT AREA AS WELL, BETWEEN BELL FOUNTAIN AND THE CITY'S EASTERN LIMIT, UH, IS THE AREA WHERE THAT MONEY COULD, UH, COULD EFFECTIVELY BE, BE DISTRIBUTED IN ACCORDANCE WITH, UH, THE STATUTES.
MY QUESTION WAS RELATED TO, UH, PUBLIC HEARINGS, AND I SEE THAT ON THE CALENDAR HERE.
UM, I, I JUST WANTED TO MAKE SURE THAT THE VOICE OF THE RESIDENTS WHO, UH, MADE ADDRESS TO THIS BODY, UH, WERE, UH, ADHERED, UM, IN THE, UH, CHANGES THAT WE MADE IN, IN THIS, UH, IN THIS PROPOSAL THAT WE SEE IN FRONT OF US.
SO, WOULD YOU HAPPEN TO KNOW THE DATE THAT THAT MEETING OCCURRED? I JUST WANNA GO BACK AND LOOK AND SEE WHAT THEY WERE ASKING FOR THE RESIDENCE OF HUB HEIGHTS AND, AND SEE THAT THOSE THINGS ARE ACTUALLY IN THE PLAN HERE, NOT THAT ANYONE, YEAH.
SO IF, UH, MEMBERS OF THE COMMUNITY WANTED TO SEE WHAT WAS DISCUSSED AND WHAT WAS INCLUDED, UH, I WOULD ENCOURAGE THEM TO VISIT THE CITY'S WEBSITE, UM, UNDER THE AGENDAS AND MEETINGS, UH, SECTION AND SEARCH FOR ADDINGTON PLACE.
SO IF YOU WERE TO LOOK BETWEEN, UM, 2021, I BELIEVE, UM, IN 2023, ADDINGTON PLACE, A DDI, UH, N-G-T-O-N IS WHAT IT WAS ORIGINALLY INTRODUCED AS.
UM, IT'S ALSO, UM, UM, CAMPBELL BURLING, UH, IS THE APPLICANT.
UM, THAT'S THE NAME OF THE DEVELOPER AS WELL.
SO, UH, CAMPBELL, LIKE THE, UH, UH, CAMPBELL, LIKE THE SUP, UH, BURLING, LIKE THE AVIATION TEAM.
UM, SO IF YOU WERE TO SEARCH, UH, THOSE TERMS AS WELL, YOU WOULD BE ABLE TO, TO PULL UP THE, UH, VARIOUS MEETINGS, PLANNING COMMISSION, AND CITY COUNCIL MEETINGS, UH, WHERE WE HEARD COMMENT FROM THE COMMUNITY, UM, AND DISCUSSED WHAT, UH, ENHANCEMENTS, UM, WOULD LEAD TO AN APPROPRIATE COMPROMISE FOR THIS PROJECT TO MOVE FORWARD.
ANY OBJECTIONS TO MOVING THIS ON TO MONDAY'S MEETING? UH, BRIAN, YOU HAD MENTIONED THAT YOU WANTED TO HAVE THIS ADOPTED ON, UH, MONDAY, BUT IT IS AN ORDINANCE, UH, REQUIRING TWO READINGS.
THE LEGISLATIVE CA CALENDAR INDICATED A FIRST READING ON MONDAY AND A SECOND READING ON FEBRUARY 12TH.
AND ADOPTION AT THAT MEETING IS, IS, IS, ARE WE GONNA GO BY THE LEGISLATIVE CALENDAR BY YOUR COMMENTS TONIGHT? UH, I'M, I'M SORRY.
UH, IT WOULD BE BY THE LEGISLATIVE CALENDAR.
MY, MY APOLOGIES FOR THE CONFUSION.
OKAY, NEXT UP IS ITEM THREE L, WHICH
[ City Code Amendment - Chapter 171 - Purchasing/Bidding]
IS CITY CODE AMENDMENT CHAPTER 1 71 FOR PURCHASING AND BIDDING, RICK.SO, UM, JIM AND I HAVE BEEN WORKING ON AMENDMENTS TO THE, UH, PURCHASING POLICY AS WELL AS THE BID LIMIT FOR THE CITY.
[01:05:01]
JUST A LITTLE BACKGROUND.UH, THE CITY'S COMPETITIVE BIDDING LIMIT WAS $25,000, UH, UP UNTIL THERE IS, UP UNTIL TODAY.
UM, THE STATE OF OHIO'S BID LIMIT, WHICH, UH, IMPACTS THE STATE AS WELL AS STATUTORY CITIES, UH, WAS $50,000 UP UNTIL LAST OCTOBER.
SO THIS, UH, LEGISLATION HASN'T BEEN UPDATED SINCE 2011.
UM, AND WITH THE STATE FURTHER INCREASING THEIR COMPETITIVE BIDDING LIMIT TO $75,000, UH, AS OF LAST OCTOBER, JIM AND I THOUGHT IT WOULD BE A GOOD OPPORTUNITY, UH, FOR US TO RECONSIDER OUR LIMITS HERE IN THE CITY.
SO I'LL DO A QUICK RUNDOWN, UM, OF SECTION ONE.
UM, IN SECTION A, UH, WE INCREASED THE, UM, BASICALLY THE AMOUNT THAT A DEPARTMENT HEAD IS REQUIRED TO SEEK CITY MANAGER AUTHORIZATION FROM $7,500 TO $10,000.
UM, WE WILL NOW REQUIRE, UM, DEPARTMENT HEADS TO GET A VERBAL OR A FEW VERBAL QUOTES BETWEEN 10,020 $5,000.
UM, BETWEEN 25,000 AND THE BID THRESHOLD FOR THE STATE, THEY'LL HAVE TO GET, UH, THREE, UM, WRITTEN BIDS FOR US TO CONSIDER.
AND THEN OVER $75,000, UM, AT LEAST AS OF TODAY, UH, THAT IS WHEN WE WOULD START BEING REQUIRED TO COMPETITIVELY BID A PROJECT.
SO, UH, AGAIN, THIS ALIGNS WITH THE STATE OF OHIO.
UM, THE REASON WE DIDN'T INSERT $75,000 IN THERE IS AN EFFORT TO, UH, AVOID HAVING TO READDRESS THIS EACH YEAR.
UM, THE STATE OF OHIO HAS BASICALLY ADDED A, UH, 3% INCREASE, UH, STARTING IN 2025, UH, TO KEEP UP WITH INFLATION, UM, AND TO AVOID HAVING TO, YOU KNOW, SIT ON THE BID THRESHOLD.
SO, UH, I'M OPEN TO ANY QUESTIONS, BUT, UM, BASICALLY IF COUNCIL PASSES THIS, AT LEAST FOR THIS YEAR, THE BID THRESHOLD WILL BE $75,000.
ANY QUESTIONS, COMMENTS? YES, NANCY? I DO, UM, RICK, AND, UM, ON PAGE ABOUT, I DUNNO IF YOU HAVE IT IN FRONT OF YOUR HONOR.
AND, UH, PARAGRAPH 1 71 0 2 D, I'M SORRY, SECTION 1 71 0 2 D.
UM, IS THAT, IS THAT RIGHT? FOR 20, THAT'S THE LOWEST ONE WHERE THEY'RE BUYING MATERIALS OR WHATEVER ELSE THAT, UH, THEY JUST, I JUST WANNA MAKE SURE THAT AMOUNT WAS RIGHT, THE 25,000 YOU SAID 1 71 0 2 DD.
ON PAGE TWO, IT SAYS IF A COST OF PURCHASE IS ESTIMATED, IT'D BE $25,000 OR MORE.
PURCHASING AGENTS SHALL RESORT TO A FORMAL BIDDING, A FORMAL COMPETITIVE BIDDING PROCEDURE WITH SUCH AS EXCEPTIONS, BLAH, BLAH.
BUT IS THAT 25,000, RIGHT? I MEAN, THEY GO INTO A FORMAL NO, THE BIDDING, UH, FORMAL BIDDING SHOULD BE OVER THE BID LIMIT, BUT I'M ALSO NOT SEEING THE 25.
I WILL LOOK THROUGH IT, UH, AND MAKE SURE IT'S ACCURATE BEFORE OUR SESSION ON MONDAY.
I THINK, ARE YOU LOOKING AT THE EXISTING CODE, THOUGH? YEAH, ONLINE IT'S, OH, SORRY.
I THINK YOU'RE LOOKING AT THE EXISTING CODE RATHER THAN OKAY.
YEAH, THE PROPOSED AMENDMENT IN D SAYS IF IT EXCEEDS THE BID THRESHOLD FOR THE STATE OF OHIO.
SO BASICALLY WE'LL GO WITH WHATEVER THE STATE OF OHIO GOES WITH.
UM, THEN I'M GONNA GENERALIZE MY OTHER QUESTIONS.
UM, ON WHAT I THINK IS, UM, UNDER THE FORMAL BIDDING PROCUREMENT PROCEDURE.
MM-HMM,
UH, THAT STATED THAT THE CITY MAY ALSO DISTRIBUTE AND PUBLISH THE ADVERTISEMENT, NEWSPAPERS, PROFESSIONAL AND TRADE PUBLICATIONS, SOCIAL MEDIA, AND ANY OTHER APPROPRIATE PUBLICATIONS.
UM, THIS, YOU KNOW, I, I'VE TALKED TO YOU ABOUT THIS BEFORE.
I MEAN, THERE WAS, THERE WAS, UH, SUBJECT, THERE WAS DISCUSSION IN HERE ABOUT, WE USED TO HAVE A LOCAL NEWSPAPER.
WE DON'T HAVE IT ANYMORE, BUT YOU SEE BIDS ALL THE TIME IN THE DAYTON DA NEWS AND TO GET GREATEST EXPOSURE.
I THINK THAT ESPECIALLY IF THE CONTRACT IS $75,000 OR MORE THAT WE, THAT WE SHOULD BE DOING THAT, THAT SHOULD BE A SHALL.
UM, AND, UM, AND UNDER, UH, THE NEXT, THE PROCUREMENT OF DESIGN BUILD CONSTRUCTION PROJECT, WHICH IS 1 71 0 3 1,
[01:10:02]
UM, I THINK IT'S PARAGRAPH A.THERE'S A, A STATEMENT IN THERE ABOUT THE SCOPE OF WORK STATEMENT MAY INCLUDE PRELIMINARY CRITERIA, DESIGN CRITERIA, BUDGET PARAMETERS, AND SCHEDULE AND DELIVERY REQUIREMENTS FOR PUBLIC IMPROVEMENT.
THAT HAS GOT TO BE A, SHALL WE, WE SHOULDN'T BE PUTTING OUT ANY BIDS WITHOUT, WITHOUT, UH, ALL THE SPECIFICATIONS INCLUDED.
I WILL GET THOSE, UM, AMENDMENTS MADE, UM, FOR NEXT MEETING.
UH, I WILL SAY ONE THING I, I FORGOT TO MENTION, UM, COUNSEL HAS THE AUTHORITY TO AUTHORIZE, UH, ADMINISTRATION TO BOTH BID AND AWARD, UM, UP TO $75,000 TODAY.
UM, WE HAVE INCREASED THAT AUTHORIZATION TO BID AND AWARD TO $150,000.
SO, UM, IF COUNCIL WANTED TO PASS LEGISLATION TO DO THAT, THEY COULD, UM, BUT THEN ANYTHING OVER $150,000, WE WOULD HAVE TO BRING, UM, A BID RESOLUTION TO COUNCIL.
AND THEN ONCE WE RECEIVED THE BIDS, WE WOULD'VE TO BRING AN AWARD RESOLUTION TO COUNCIL.
SO, UH, WE DID DOUBLE THAT AMOUNT.
UM, JUST TRYING TO KEEP UP WITH, WITH INFLATION THERE.
SO WOULD THIS PREVENT US FROM COMING TO WHAT WE VOTED AT THE LAST TIME OF KIND OF BUSINESS AS USUAL, WE ALWAYS USE THESE PEOPLE, WE'RE JUST GONNA GO AHEAD AND GIVE A BLANK CHECK TO THIS.
WOULD THIS LEGISLATION PREVENT THAT? IT WOULDN'T COMPLETELY PREVENT IT.
I THINK IT WOULD REMOVE A NUMBER OF THOSE ITEMS OFF OF THAT LIST.
UH, ANYTHING UNDER 75,000, RIGHT? YEAH.
UM, BUT THERE WOULD STILL BE SOME ITEMS THAT, UM, AT LEAST AS FAR AS, UH, OUR EXPERIENCE HAS BEEN, UM, YOU KNOW, WE'VE GOT THE BEST QUALIFIED VENDORS IN PLACE AND WE WOULD BRING IT TO COUNCIL.
AGAIN, IT'S ALWAYS COUNCIL'S PREROGATIVE TO STRIKE ANY OF THOSE VENDORS IF THEY WISH.
UM, BUT GENERALLY EACH YEAR WE'VE ALWAYS BROUGHT A LIST OF, UM, WE CALL IT THE ANNUAL LEGISLATION, A LIST OF VENDORS THAT WE INCREASE ABOVE THE BID AMOUNT, THE, UH, THE NOT TO EXCEED LIMITS.
SO A NUMBER OF THOSE WOULD FALL OFF.
BUT NOT, NOT ALL OF THEM FOR SURE.
WELL, I JUST THINK ANYTHING OVER 75,000, I MEAN, ESPECIALLY, I MEAN, WE'RE UP HERE AND WE'RE SAYING WE WANT MINORITY OWNERS.
I ALSO WANNA GIVE, IF THEY LIVE IN THE, IF THE BUSINESS IS WITHIN THE CITY OF HUBER HEIGHTS, I WANNA GIVE THEM A GOOD CHANCE.
I MEAN, THAT'S REVENUE BACK TO US.
SO I THINK THEY OUGHT TO GET SOME PRIORITIES AND BOOST AS WELL.
SO THAT'S WHERE I'M GOING WITH THIS.
IT'S NOT THAT I DON'T TRUST THAT YOU GUYS LIKE THESE COMPANIES OR WHATEVER ELSE, BUT I THINK IT NEEDS TO BE COMPETITIVE AFTER A CERTAIN THRESHOLD.
AND I THINK WE NEED TO GIVE SOME PRIORITY TO THIS.
WELL, AND WHAT I WILL SAY IS, IS, UM, WE CAN LOOK AT OUR BID, UM, REQUIREMENTS, AT LEAST AS IT RELATES TO AN RFP IF WE WANT TO CONSIDER LOCAL BUSINESSES.
I DON'T KNOW THAT THE BID PROCESS IS THE BEST WAY TO DO THAT, BECAUSE WE'D BE OBLIGATED TO AWARD THE LOWEST AND BEST BID.
UM, SO IT WOULD ACTUALLY BE BETTER IF COUNCIL WANTED TO AWARD A LOCAL BUSINESS IF WE DID IT THROUGH THAT ANNUAL LEGISLATION, JUST BECAUSE WE CAN'T CONTROL WHETHER IT'S A LOCAL OR OUT-OF-STATE BUSINESS WHEN WE GO THROUGH THE BIDDING PROCESS.
SO, YEAH, I MEAN, I JUST, AND THIS WAS WELL BEFORE YOU, THIS WAS A GOOD 10 YEARS AGO BEFORE A LOT OF THEM ON COUNCIL.
I KNOW SOMEBODY WHO ASKED IF THEY COULD BID FOR PRINTING AND OTHER THAN THE BIG BOX PRINTING PEOPLE, THEY WERE THE ONLY ONES IN TOWN THAT PRINTED.
AND THEY WERE TOLD, NO, WE ALWAYS USE THIS COMPANY.
AND I THOUGHT, THAT IS NOT RIGHT.
YOU'RE THE ONLY LOCAL FAMILY OWNED PRINTING COMPANY IN TOWN.
AND SO THAT'S WHERE I'M GOING WITH THIS.
I THINK WE NEED TO, YOU KNOW, SERIOUSLY LOOK AT THE BUSINESSES WITHIN HUBER, AND IF WE CAN UTILIZE 'EM AND THEY'RE AT A COMPETITIVE PRICE, WE NEED TO USE THEM.
ANY OTHER QUESTIONS, COMMENTS? YES, BRIAN? I'M JUST NOT SURE WITH, UH, WITH ANY OF THESE SERVICES AND STUFF, I'M SURE THERE'S CONTRACTS INVOLVED.
HOW LONG ARE CONTRACTS? ARE THEY A YEAR, TWO YEAR? ARE THERE SOME CONTRACTS THAT HAVE MULTIPLE YEARS AT THAT TIME? IT DEPENDS ON THE PROJECT.
MOST CONSTRUCTION PROJECTS ARE MULTI-YEAR.
UM, A LOT OF OUR CONTRACTS ARE, ARE SINGLE YEAR.
UM, WHEN IT COMES TO A BID THRESHOLD, IT'S BASICALLY THE AMOUNT WE WOULD SPEND WITHIN A YEAR.
SO IF WE'RE GONNA SPEND 75,000 WITH A VENDOR ON A PROJECT OR MORE THAN THAT, WITHIN A YEAR, WE WOULD BE REQUIRED TO BID THAT PROJECT UNLESS COUNSEL WAIVE THAT REQUIREMENT.
ANY OBJECTIONS? MOVING THIS ON TO MONDAY, YOU SEEING NONE? AND THIS WOULD HAVE TWO READINGS AS WELL.
SO FIRST READING ON MONDAY, NEXT EXHIBIT ITEM 3M,
[ Sanitary Sewer Rates]
WHICH IS SANITARY SEWER RATES.[01:15:01]
BEFORE YOU, UM, RECOMMENDATION TO MICROPHONE, IT'S ON.I GUESS I NEED TO BE CLOSER TO THE MIC,
UM, UH, SO I HAVE BEFORE YOU A RECOMMENDATION TO INCREASE THE SANITARY SEWER RATES BY 8%.
AND THE REASON I'M BRINGING THIS TO COUNCIL IS BECAUSE OF THE, UM, INCREASES THAT ARE BEING PASSED ON TO US, UH, IN EXPENSES BY TRI-CITIES, AS WELL AS VEOLIA.
VEOLIA INCREASES THEIR, UH, RATE TO US EACH YEAR BY THE CPI.
UM, UNLESS THE CPI GOES ABOVE 5%, LIKE LAST YEAR, AND THEN IT'S, IT'S LIMITED TO 5%.
UM, THE, AS YOU'RE AWARE, AS, UH, AS SOME OF YOU ARE AWARE, UM, WE'VE HAD DANNY KNIFE HERE BEFORE FROM THE, THE GENERAL MANAGER FROM TRI-CITIES, AND I BELIEVE HE'S SCHEDULED AGAIN TO COME NEXT MONTH TO, UH, DESCRIBE MORE IN DEPTH ABOUT THE A HUNDRED MILLION DOLLARS PROJECT THAT'S COMING UP FOR THE IMPROVEMENTS TO THE PLANT.
AND, UM, WE BEGAN, UM, THE BOARD APPROVED 10% INCREASES TO THE MEMBER CITIES, UH, BEGINNING LAST YEAR.
AND, UH, SO LAST YEAR, UH, WAS, UH, MY RECOMMENDATION TO ABSORB IT FROM OUR CARRYOVER BALANCES.
BUT MOVING FORWARD, UH, WHEN WE'RE GOING TO BE LOOKING AT, UH, A SERIES OF 10%, UH, RATE INCREASES TO THE MEMBER CITIES, UH, I WOULD RECOMMEND, UM, PASSING, UM, NOT THAT EXACT 10% IN ORDER TO RAISE THE AMOUNT OF, UM, REVENUE TO COVER THOSE EXPENSES.
I'VE CALCULATED THAT THAT WOULD REQUIRE AN 8% RATE INCREASE TO OUR RESIDENTS AND BUSINESSES FOR SANITARY USE IN THE, UM, CITY.
AND, UH, AS I'VE, I'VE STATED IN THE, UH, PACKET THAT I SENT OUT, THE, UM, 8% REVENUE INCREASE WOULD BE APPROXIMATELY, UH, BRING IN ABOUT $233,000.
UM, THE EXPENSE INCREASES ARE, UH, 226,000 AND CHANGE FROM, UH, TRI-CITIES.
AND I'VE ESTIMATED ABOUT A $35,000 INCREASE, UH, FROM VEOLIA.
AND SO THE 233,000 REVENUE, UH, DOESN'T QUITE GET US THERE, BUT IT'S, IT'S, UH, MUCH CLOSER.
AND, UH, UH, I DID INCLUDE THIS, UH, REVENUE ESTIMATE IN THE, UM, BUDGET FOR 2024.
UM, AND, UH, THE SEWER FUND, EVEN WITH A SEWER RATE INCREASE, UH, STILL I PROJECT A, UH, DEFICIT, UM, EATING INTO THE RESERVES BY ABOUT $140,000.
SO, UM, UM, THAT'S, UH, THAT'S MY RECOMMENDATION TO YOU TONIGHT.
I'D BE HAPPY TO TAKE ON ANY QUESTIONS THAT YOU HAVE.
SO JUST SO 8%, UH, RELATES TO AN AVERAGE MONTHLY UTILITY BILL, UH, INCREASE OF A DOLLAR 62 PER MONTH, RIGHT? YES.
THANK YOU FOR BRINGING THAT UP.
SO, UH, WE WOULD EXPECT TO SEE ABOUT AN AVERAGE DOLLAR 62 INCREASE IN THE ACTUAL WATER BILL THAT WOULD COVER THAT SEWER.
I GOT THOSE ESTIMATES FROM, UH, VEOLIA THEMSELVES.
ANY QUESTIONS, SCOTT? MR. BELL, EVEN AT 8%, ARE WE STILL GONNA BE THE LOWEST AROUND HERE IF I DID A CALCULATION RIGHT ON YOUR SURVEY? YES, I DID INCLUDE IN YOUR PACKET THE, UM, THE, UH, ANNUAL SURVEY OF, UH, SEWER RATES, UH, WE'RE CURRENTLY AT, UM, YEAH, $75, UM, UH, A QUARTER I BELIEVE IT IS.
AND SO THAT WOULD STILL KEEP US BELOW THE NEXT LOWEST, WHICH IS AT, UH, 86.
YEAH, I COME UP WITH 81 ON THAT.
WHICH TIP CITIES AT 86? IS THAT ENOUGH INCREASE SINCE WE'RE STILL THE LOWEST AND NOT EVEN CLOSE TO THE LOWEST? WELL, AND, AND THAT'S COMPLETELY UP TO COUNCIL.
UH, AS I SAID, WE ARE GOING TO BE, UM, HAVING THESE ANNUAL INCREASES FROM TRI-CITIES.
UM, IF YOU CHOOSE TO RAMP THAT, UH, UP FASTER, I'M JUST SAYING IN ORDER TO KEEP UP WITH OUR CURRENT EXPENSES, UM, THAT WOULD BE, UH, MY RECOMMENDATION TO GO 8%.
NOW, UM, THE, UM, OH, THE OTHER THING I WANTED TO MENTION WAS THE, UM, LAST TIME WE HAD ANY TYPE OF SANITARY SEWER RATE INCREASE WAS 2006.
SO 18 YEARS AGO, AND ACTUALLY IN 2022 BECAUSE OF SOME NEEDS FOR A WATER RATE INCREASE, THE COUNCIL, UH, CAME TO ME AND SAID, WHAT CAN WE DO WITH THE SEWER RATES IN ORDER TO MAKE IT NOT AS IMPACTFUL ON THE RESIDENTS? AND SO AT THAT TIME, IN 2022, UM, I PROPOSED A, A SEVEN AND A HALF PERCENT DECREASE IN SEWER RATES TO EQUATE WITH THE INCREASE IN WATER RATES THAT YEAR.
AND SO THAT WAS A, A MINIMAL IMPACT, I THINK, JUST PENNIES TO THE, UH, RESIDENTS AT THAT TIME.
ANY OTHER QUESTIONS, ANITA? I GUESS I'M TAKING RICHARD'S SPOT UP HERE.
UM, ANYHOW, MY QUESTION REALLY ISN'T ABOUT THAT.
MY QUESTION IS, HAS EVERYTHING BEEN RESOLVED WITH THE WATER AND THE CYBER ATTACK AND EVERYTHING? BECAUSE I'M GETTING
[01:20:01]
COMMENTS AND I KNOW MY WATER BILL, I PAID LIKE LAST MONTH, I DIDN'T GET MY WATER BILL IN TIME WHEN I NORMALLY PAY IT.I PAID WELL AHEAD AND MY WATER BILL WAS WAY HIGHER.
SO HAS EVERYTHING GOTTEN RESOLVED WITH THE CYBER ATTACK AND WATER BILLS 'CAUSE MM-HMM.
AND I'M JUST WONDERING IF THAT HAS TO DO WITH THE CYBER ATTACK OR WHAT'S GOING ON WITH THESE BILLS THAT IT WAS SO MUCH HIGHER.
I MEAN, MINE WAS LIKE $30 MORE A MONTH THAN WHAT IT NORMALLY IS.
LET ME, UM, DOUBLE CHECK WITH PAM OVER AT VEIA.
UM, THE CYBER TECH ISSUES HAVE BEEN RESOLVED.
UM, BUT I CAN CHECK TO SEE IF THERE WAS A MISSED BILL CYCLE THAT MIGHT'VE ADDED, UH, COST TO A LATER BILL.
BUT AS OF RIGHT NOW, NOTHING RELATED TO CYBER TECH SHOULD BE IMPACTING BILLS.
'CAUSE AS I SAID, I WENT AHEAD AND PAID WELL ABOVE NORMAL JUST TO MAKE SURE IT WAS COVERED LAST MONTH.
AND THEN WHEN I GOT MY BILL THIS MONTH, IT WAS LIKE, WHOA, THIS IS LIKE $30 MORE.
AND I'VE EVEN PAID MORE THE PREVIOUS MONTH JUST IN CASE EVERYTHING WASN'T WORKED OUT.
AND I'VE HEARD OTHER RESIDENTS COME COMING BACK WITH THOSE KIND OF RESPONSES.
YEAH, LET ME, LET ME CHECK IN ON THAT.
ANY OTHER QUESTIONS? YES, MARK.
JIM, I APPRECIATE THE COMPREHENSIVE RECOMMENDATION THAT YOU'VE TAKEN INTO CONSIDERATION, THE DECREASE IN 22, THE FACT THAT WE HAVEN'T RAISED RATES FOR DECADES.
UM, SO I DO APPRECIATE YOU HAVING AN EASY PROPOSAL TO THE RESIDENTS AND STILL ACCOMPLISH WHAT WE HAVE TO.
ANY OTHER COMMENTS, QUESTIONS? OKAY.
ANY OBJECTIONS TO MOVING THIS ON TO MONDAY? OKAY.
SEEING NONE, WE'LL MOVE IT ON.
NEXT ITEM THREE IN WHICH IS THE 2024 CITY BUDGET.
JIM, AND, AND JUST ONE MORE THING TO ADD ON.
UH, I WOULD APPRECIATE THAT WOULD BE APPROVED ON MONDAY NIGHT.
I THINK IT MIGHT TAKE TWO READINGS TO APPROVE THAT ON MONDAY NIGHT, BUT IT'S, SO YEAH, WE'D HAVE TO WAIVE THE SECOND READING.
AND, UH, IN ORDER TO GET THE, THE, THE RATES ON THE MARCH ONE BILLING, UH, VEOLIA TOLD ME THAT THEY NEED, UM, APPROXIMATELY A MONTH TIME PERIOD TO GET THAT DONE.
AND MY ESTIMATES WERE BASED ON, UH, A MARCH ONE, UM, START OF THAT.
AND JUST FOR CLARIFICATION TOO, I DON'T KNOW IF THE NEW COUNCIL MEMBERS ARE AWARE ANYTIME THAT WE, UH, THERE'S A MOTION AND A SECOND TO WAIVE THE SECOND READING.
IT REQUIRES SIX VOTES OF COUNCIL TO WAIVE THE SECOND READ, OTHERWISE IT REMAINS AT TWO.
YOU SHOULD KNOW THAT FROM ORIENTATION.
SO, UH, SO WE WILL MOVE THIS ON TO MONDAY, UH, WITH A, UH, A WAIVING OF THE SECOND READING THAT WILL BE PART OF THE LEGISLATION.
SO WE'LL LEAD MOTION AND SECOND FOR THAT.
[ 2024 City Budget]
IN WHICH IS THE 24 BUDGET.JIM? UH, YES, I, UH, PUT SOME NUMBERS IN YOUR PACKET.
AND I ALSO WANTED TO DO A, A BRIEF PRESENTATION TONIGHT ON THE 2024 BUDGET, WHICH THIS PRESENTATION WOULD NORMALLY HAVE BEEN GIVEN AROUND OCTOBER, NOVEMBER TIMEFRAME, UH, BARRING ANY CYBER ATTACK.
BUT, UH, THAT HAS, UH, SERIOUSLY IMPACTED OUR ABILITY TO BRING THIS TO YOU, UM, IN A MORE TIMELY MANNER, UH, THAN IT IS RIGHT NOW.
UM, THIS WILL BE THE, UM, SECOND AND WHAT I WOULD RECOMMEND IS THE FINAL READING ON THE BUDGET SO WE CAN HAVE A, UM, 2024 BUDGET TO WORK WITH FOR CITY, UM, STAFF.
AND, UM, AS I SAID IN YOUR PACKET, THERE WERE SOME, UM, INCREASES BOTH ON THE REVENUE SIDE AND THE EXPENSE SIDE FROM READING ONE UNTIL THE, UH, FINAL READING.
AND, UH, EVEN THOUGH THAT'S A LARGE NUMBER, IT'S APPROXIMATELY $4 MILLION, UH, CHANGE.
UH, BUT THAT IS RELATED TO, UH, ADVANCES THAT, UM, MANY OF YOU ARE AWARE THAT, UH, WERE MADE BY THE GENERAL FUND IN ANTICIPATION OF CAPITAL PROJECTS.
UM, REMEMBER WE DID THE NOTE ISSUE IN NOVEMBER.
SO A LOT OF THOSE, UH, ADVANCES TO THE, TO THE GENERAL FUND, UH, NEED TO BE PAID BACK, UM, IN, UM, UH, IN 2024.
THIS IS GONNA GIVE ME TROUBLE AGAIN.
EXCUSE ME WHILE I RELOAD THIS.
THE, UM, SO SOME OF THIS IS GONNA BE, UM, REPETITIVE, BUT
[01:25:01]
TONY, AM I POINTING THIS IN THE RIGHT DIRECTION? IT APPEARS SO YOU HAVE IT ON, ON THE SIDE.YEAH, MIGHT HAVE TO HAVE IT IN PRESENTATION WHEN YOU TALK.
I APPRECIATE YOUR HELP TONIGHT.
UM, BRIAN, SO JUST TO, UM, UH, SINCE WE HAVE, SINCE WE HAVE THREE NEW COUNCIL MEMBERS, I WANTED TO, UH, GO BACK AND, UH, DO WHAT I NORMALLY DO AND, AND GIVE KIND OF A, UH, OVERVIEW OF THE ENTIRE BUDGET PROCESS.
UM, SOME OF THIS WAS, UH, SHARED DURING YOUR ORIENTATION AND, AND SOME OF IT WE DIDN'T QUITE GET TO.
SO WE START THE ENTIRE BUDGET PROCESS BACK IN MAY, UH, OF 2023.
THAT'S WHEN THE COUNCIL APPROVED THE 2024 TO 2028 CIP.
AND, UM, IN JUNE, THE TAX BUDGET IS, UH, PREPARED AND BROUGHT TO COUNCIL, AND THAT HAS TO BE TURNED INTO THE COUNTY BUDGET COMMISSION IN JULY.
AND THEN IN AUGUST, UH, THE COUNTY BUDGET COMMISSION, UH, CERTIFIES TO ME WHAT THE, UM, ANTICIPATED RATES, PROPERTY TAX RATES WILL BE.
UH, THOSE BILLS WILL BE COMING OUT SHORTLY.
AND, UM, AND THEN THE COUNCIL HAS TO FORMALLY ACCEPT THOSE RATES EVERY SEPTEMBER.
AND THEN RIGHT AFTER SEPTEMBER, THEN WE GET INTO THE, UM, UH, OCTOBER TIMEFRAME, WHICH IS WHEN WE START APPROVING THE, UM, UH, THE, UH, I START BRINGING PRESENTATIONS TO YOU ON THE BUDGET.
AND SO THE, UH, JUST WANTED TO GIVE AN UPDATE ON, UH, WHERE WE'RE AT IN 2023.
UM, THIS IS, UM, WE'RE, UM, UH, REMAINING ON OR UNDER BUDGET, UH, INCOME TAX COLLECTIONS.
UM, UH, WE DON'T HAVE ALL THE COLLECTIONS PROCESSED QUITE YET, BUT WE'RE RUNNING BETWEEN FIVE AND 7%, UH, HIGHER.
SO THAT'S, UH, ALWAYS GOOD AND INTERESTING INCOME AS, UH, MANY OF YOU'RE AWARE, UH, WITH THE, THE WAY THE ECONOMY IS, IS SIGNIFICANTLY HIGHER, UH, THAN WHAT IT HAS BEEN IN THE LAST, UH, YEARS.
I'VE BEEN ABLE TO, UH, MAKE SURE INVESTMENTS ARE, UH, DONE AT, UM, IN MANY TIMES, UH, 5% OR GREATER ON THE THINGS THAT, UH, I AM PERMITTED TO INVEST IN.
OBVIOUSLY, WE CAN'T GO INTO THINGS THAT CAN LOSE MONEY.
SO IN THE, UH, OPTIONS THAT I DO HAVE, UH, THAT HAS BEEN GREATLY, UH, INCREASED, UH, IN INTEREST INCOME IN 23, AND THAT SHOULD CONTINUE IN 24 AS WELL.
THE, UH, BOND RATING WAS LAST INCREASED IN 2021.
AND, UH, ONCE AGAIN, THIS IS MORE OF OUR TIMELINE.
UH, WE, UM, UH, IN AUGUST DISCUSSED, UH, GOALS, UH, AND IN SEPTEMBER, RICK AND I MET WITH ALL THE DEPARTMENT HEADS TO FINALIZE THEIR, UH, REQUESTS, UH, IN A NORMAL YEAR.
OCTOBER WOULD BE WHEN WE WOULD BRING THIS, UH, SOME DISCUSSIONS TO COUNCIL AND, UH, AND THEN ASK FOR ANY COUNCIL INPUT AS TO WHAT THEY WOULD LIKE TO SEE IN THE BUDGET.
AND THEN, UH, NOVEMBER IN A NORMAL YEAR WAS WHEN WE WOULD HAVE, UM, DISCUSSIONS AND READINGS OF THE, UH, BUDGET AND APPROVAL, UM, NO LATER THAN THE DECEMBER MEETING IN A NORMAL YEAR, JUST SOME BUDGET BASICS.
WE HAVE, UH, OPERATING FUNDS, ENTERPRISE FUNDS, AND OTHER FUNDS.
AS YOU CAN SEE THERE, THE OPERATING FUNDS ARE THE PRIMARY FUNDS THAT WE USE.
UH, GENERAL POLICE, FIRE, UH, PARKS, UM, UH, STREETS, DEPARTMENTS, ENTERPRISE FUNDS ARE THOSE THAT WE COLLECT MONEY FOR TO, UH, OPERATE FROM.
AND THEN OTHER TYPE FUNDS ARE THE CAPITAL IMPROVEMENT FUND, DEBT SERVICE FUNDS AND OTHER RESTRICTED FUNDS SUCH AS TIFF FUNDS, UM, ARPA FUNDS, THINGS LIKE THAT.
UM, WE HAVE A, UH, STRONG AND STABLE FINANCIAL CONDITION.
UH, WE HAVE, UM, PROJECTED, UH, IN THE BUDGET THAT I'M ASKING YOU TO APPROVE ON MONDAY NIGHT, UH, THERE'LL BE FUND BALANCE GROWTH IN THE FUND BALANCES OF THE GENERAL FUND, MOTOR VEHICLE FUND, GAS TAX FUND, POLICE, FIRE PARKS, STREETS, STREET CAPITAL, WATER, AND STORM WATER.
AND THEN THERE'S OTHER FUNDS WHERE, AS I'VE MENTIONED BEFORE, UH, WHERE WE WILL BE SPENDING DOWN MONEY.
WE'RE LIKE IN ARPA, WE'VE COLLECTED ARPA MONIES IN 2021 AND 2022.
AND IN 23 WE STARTED SPENDING, UM, UH, SOME OF THAT, I THINK THERE'S ABOUT 586,000 REMAINING.
SO OF THE $4 MILLION WE'VE RECEIVED, AND, UM, THAT'S GONNA LOOK LIKE A, UM, A FUND THAT'S NEGATIVE IN 24 BECAUSE THE REVENUE'S ALREADY BEEN RECEIVED.
SO ALL WE'LL BE DOING IS SPENDING THE MONEY IN 2024.
UH, I DO EXPECT US TO HAVE THAT FINISHED IN 2024.
AND, UM, THE, THE FINAL REQUIREMENT IS 2026.
SO I THINK WE'RE GONNA BE WAY AHEAD OF THE GAME ON THAT, UH, WHICH IS WHAT I HAD, UH, PLANNED.
AND, UH, UH, DIDN'T WANT TO GET INTO ANYTHING THAT WOULD BE TOO CLOSE TO THE DEADLINE.
UM, THE OTHER, UM, FUND BALANCE REDUCTIONS, CAPITAL IMPROVEMENT FUND, THAT'S ANOTHER FUND WHERE, UH, THESE CAPITAL PROJECTS THAT WE HAD THE NOTES FOR IN NOVEMBER, THE REVENUES CAME
[01:30:01]
IN IN, UH, NOVEMBER IN 2023.AND THEN IN 2024, WE'LL BE SPENDING THAT.
SO THAT'S GONNA LOOK LIKE A, A, A NEGATIVE BALANCE, BUT YOU'RE JUST SPENDING INTO THE RESERVES THAT HAVE ALREADY BEEN BILLED UP.
UH, SAME WITH THE WATER CAPITAL FUND.
WE'RE DOING, UM, YOU KNOW, WE'VE GOT NOTES IN FOR WATER MAIN, UM, IMPROVEMENTS AS WELL AS NEW WATER WELL.
AND SO THOSE EXPENSES WILL BE HITTING IN 24.
BUT THE REVENUE CAME IN AT THE END OF 23.
UH, SAME THING, AS I MENTIONED EARLIER TONIGHT WITH THE SEWER FUND.
UM, OTHER TYPES OF, UH, RESTRICTED FUNDS ARE LIKE THE TED FUND, WHICH IS TRANSFORMATIVE ECONOMIC DEVELOPMENT FUND.
UM, BRIAN IS INVOLVED IN A LOT OF THAT WORK WHERE WE'RE, UM, TAKING REVENUE FROM SALE OF, UH, PROPERTIES AND, UM, AND THEN USING THAT TOWARD ECONOMIC DEVELOPMENT, UH, PURPOSES, POSSIBLY, UM, BUYING, UH, ADDITIONAL LAND AS WE'VE BROUGHT TO COUNCIL BEFORE.
UM, OTHER FUNDS ARE FOR, UH, ONE-TIME REVENUES SUCH AS ARPA.
UM, AND SO, UH, AS YOU KNOW, WITH THE ARPA FUNDS, THAT IS, UM, UH, AS WE ARE, UH, WE'VE IDENTIFIED THE WATER EAST WATER EXTENSION PROJECT AS OUR MAIN PROJECT FOR THOSE, UH, ARPA FUNDS.
SO AS THOSE EXPENSES COME IN, I TRANSFER THE MONEY FROM THE ARPA FUND OVER TO THE WATER FUND TO COVER THAT EXPENSE.
UM, THIS IS HOW, UM, A, UM, PUBLIC FUND, LOCAL CITY GOVERNMENT, UM, UH, FUND ACCOUNTING IS TAKEN CARE OF.
SO THE BUDGETARY LEVEL OF DETAIL, YOU HAVE PERSONNEL COSTS, THEN YOU HAVE, UH, OPERATIONS AND MAINTENANCE, UH, CAPITAL EXPENDITURES, DEBT SERVICE, AND THEN, UM, EVERYTHING ELSE, WHICH IS TRANSFERS, ADVANCES, AND SUBSIDIES TO OTHER FUNDS.
AS YOU KNOW, THE GENERAL FUND HAS TO SUBSIDIZE, UH, POLICE, FIRE, PARKS AND REC.
AND SO WHENEVER I BRING A SUPPLEMENTAL TO YOU, UM, I'M PERMITTED TO MOVE MONIES AROUND INSIDE OF PERSONNEL, INSIDE OF OPERATIONS AND MAINTENANCE, INSIDE OF CAPITAL, INSIDE OF DEBT SERVICE OR TRANSFERS AND ADVANCES.
BUT I CANNOT MOVE BETWEEN THOSE CATEGORIES.
WHENEVER I NEED TO MOVE MONEY BETWEEN THE CATEGORIES OR JUST ADD TO THOSE EXPENSE CATEGORIES, THAT'S WHEN I COME TO COUNSEL WITH WHAT I CALL A SUPPLEMENTAL APPROPRIATION TO THE BUDGET.
UM, NOW JUST GOING, UH, INTO A LITTLE BIT MORE DETAIL UNDER PERSONNEL.
SO THE PERSONNEL LINE ITEMS IN EACH BUDGET IN EACH FUND ARE, UH, RELATED TO SALARY, HEALTHCARE BENEFITS AND EMPLOYMENT TAXES.
UM, COSTS FOR PERSONNEL ARE, UH, USUALLY ALLOCATED TO, UH, SEVERAL DIFFERENT FUNDS AND DEPARTMENTS WHERE THE SERVICES ARE PERFORMED.
NOW, UM, POLICE AND FIRE, THOSE EXPENSES FOR THE POLICE, UH, PERSONNEL ARE IN THE POLICE FUND.
FIREFIGHTERS ARE IN THE FIRE FUND, BUT, UH, OTHER EMPLOYEES LIKE MYSELF, CITY MANAGER, ASSISTANT, CITY MANAGER, THOSE ARE SPREAD OUT OVER DIFFERENT FUNDS, UM, SUCH AS FINANCE, TAX, ENGINEERING, IT, AND PUBLIC WORKS.
WE TOUCH SEVERAL DIFFERENT FUNDS IN AND ACROSS THE CITY.
SO THOSE EXPENSES, THOSE PERSONNEL EXPENSES ARE, UH, RECOGNIZED ACCORDING TO THOSE DIFFERENT FUNDS.
UM, 2024 PERSONNEL COST ASSUMPTIONS.
UM, ALL CURRENTLY OCCUPIED POSITIONS ARE FULLY FUNDED, NO ATTRITION IS ASSUMED.
UM, AS YOU'RE AWARE, THE CBA COLLECTIVE BARGAINING AGREEMENTS HAVE BEEN APPROVED THROUGH 12 31 25.
SO WE KNOW WHAT THE COLA INCREASES THIS YEAR, 2.75%, UH, EXCEPT FOR PUBLIC WORKS.
PUBLIC WORKS TOOK, UH, THEIR ALL THREE YEARS OF THEIR 2.75 ALL IN THE FIRST YEAR.
SO, UH, THEY WOULD NOT BE, UM, RECEIVING, UH, COLA THIS YEAR.
AND, UH, HEALTHCARE COSTS, UH, WERE, UH, THEY CAME IN AT 6.9% INCREASE, SO VERY GOOD, UH, YEAR FOR THAT.
UH, WHEN THE MARKET TYPICALLY IS MUCH HIGHER THAN THAT.
SO WE HAVE, UM, APPROX, UH, OVER A HUNDRED REVENUE ACCOUNTS.
UH, THOSE ARE ROLLED UP INTO CATEGORIES SUCH AS TAXES, THAT CAN BE INCOME TAX, PROPERTY TAX, HOTEL, MOTEL, TAX.
UH, WE'VE GOT INTERGOVERNMENTAL.
THOSE ARE MONIES THAT COME TO THE CITY THROUGH THE, UH, FEDERAL GOVERNMENT, STATE GOVERNMENT.
UM, YOU KNOW, WE GET A CERTAIN, UM, UH, LOCAL GOVERNMENT FUND IS WHAT'S, UH, WHAT WE, A PORTION OF THE STATE BUDGET COMES TO US.
AND, UM, UH, COUNTY MONIES THAT COULD BE GRANT MONIES.
WE ALSO GET, UH, ASSESSMENTS AS YOU'RE AWARE OF, UH, FEES AND CHARGES, UH, FINES, UH, INTEREST REVENUE AS I MENTIONED EARLIER.
AND THEN, UH, DEBT PROCEEDS IS ANOTHER, UH, REVENUE SOURCE.
THIS IS A LOOK AT OUR GENERAL FUND.
UH, I'VE, UH, TAKEN IT DOWN INTO DIFFERENT CATEGORIES.
SO YOU CAN SEE, UM, THE AMOUNT OF INCOME TAX THAT'S GENERATED, WHICH IS, UM, APPROXIMATELY $27 MILLION.
OF THAT 27000009.8 I ESTIMATE WILL COME IN, UH, TO THE GENERAL FUND, UH, PROPERTY TAXES, 1.2 MILLION AS YOU CAN SEE.
THEN THE FEDERAL, STATE, LOCAL MONIES THAT COME IN, UH, OTHER.
AND THEN, UM, AS I MENTIONED, THOSE RETURNS OF ADVANCES, UM, I ESTIMATE WILL BE $7.6 MILLION FOR A TOTAL REVENUE FOR THE GENERAL FUND OF 25.7 MILLION,
[01:35:01]
UH, COMPARED TO THE EXPENSES, UH, 21.7 MILLION.AND THOSE EXPENSES ARE, AS YOU CAN SEE, UH, RELATED BETWEEN SALARIES, FRINGE BENEFITS, UH, OPERATION AND MAINTENANCE, UH, CAPITAL, UH, DEBT SERVICE AND TRANSFERS AND ADVANCES.
THOSE ARE TRANSFERS AND ADVANCES GOING OUT TO OTHER FUNDS.
UH, MOST OF THAT IS, UH, IN THE WAY OF SUBSIDIES.
THEN I'VE GOT HERE A, UM, UH, A LOOK AT OUR, UM, INCOME TAX DISTRIBUTION, UH, BETWEEN 2122 ARE, LIKE I SAID, OUR 2023 NUMBERS ARE NOT FINALIZED YET.
UM, THE ONE THING THAT REALLY STICKS OUT HERE IS THAT IT LOOKS LIKE, UH, I'M EXPECTING A HUGE INCREASE BETWEEN 23 AND 24.
UM, WHAT HAPPENS WHEN WE PUT THE, PUT THE BUDGET TOGETHER, THE, THE 23 ESTIMATE? UM, PERSONALLY, I BELIEVE THAT THAT WILL COME IN CLOSER TO 26 MILLION FOR THE END OF 2023.
AND WHEN I HAVE TO GIVE THE BUDGET TO COUNCIL, LIKE WHEN I GAVE THE 2023 BUDGET TO COUNCIL, I HAVE TO ESTIMATE THE REVENUES AS WHAT I'M LOOKING AT AS OF, UH, AROUND OCTOBER TIMEFRAME, MAYBE END OF SEPTEMBER, EARLY OCTOBER.
AND SO WHAT HAPPENS IS, IF YOU GET A GOOD AMOUNT OF COLLECTIONS OVER MY ESTIMATE, THEN, UM, MY ESTIMATE FOR 23 ENDS UP BEING, YOU KNOW, 2022 IS A GOOD YEAR.
SO 20 THREE'S ESTIMATE, UM, I'M ONLY GO, I'M ONLY GIVING YOU WHAT MY ESTIMATE WAS IN THE BUDGET.
THE ACTUAL IS TURNING OUT TO BE CLOSER TO 26 MILLION.
SO THE JUMP FROM 24.8 TO 26, AND THEN 26 TO 27.3 WOULD OBVIOUSLY BE MORE, UH, GENERALIZED AND MORE, UH, RECOMMENDED.
AND, UH, PART OF THE REASON WHY I'M VERY, UM, UH, POSITIVE ON THE PROJECTION FOR REVENUES IN 24 IS, UH, AS, UH, RICK MENTIONED EARLIER, UM, ADDING A NEW TAX ANALYST POSITION WHERE I WANNA DEDICATE THAT PERSON'S, UM, WORK TO SIMPLY LOOKING AT, UM, UM, BUSINESSES THAT MAYBE HAVE COME INTO TOWN CONSTRUCTION PROJECTS IN TOWN THAT WE, UM, THE CURRENT STAFF HAS NOT BEEN ABLE TO KEEP ON TOP OF ALL OF THEM.
SO WE WANT TO, UH, REALLY FOCUS ON THAT AND TRULY DRAW IN ALL THE, UM, UH, INCOME THAT'S DUE, UH, TO THE CITY.
SO, AS A, UM, UH, BUDGET SUMMARY, WE HAVE A LEGALLY, UH, A LEGALLY BALANCED BUDGET IS ONE WHERE THE RESOURCES ARE AVAILABLE TO COVER THE ANTICIPATED EXPENSES.
SO, UM, THAT IS OPPOSED, UH, AS, AS, UH, DIFFERENT FROM A STRUCTURALLY BALANCED BUDGET.
SO STRUCTURALLY BALANCED BUDGET IS ONE WHICH THE ANNUAL REVENUES EQUAL OR EXCEED THE ANNUAL ANTICIPATED EXPENSES.
AND AS I MENTIONED EARLIER, THERE'S SEVERAL FUNDS, UH, DOWN HERE.
BELOW THAT, THE REVENUES WILL EXCEED THE EXPENSES.
UM, BUT LEGALLY YOU ARE ALLOWED TO APPROVE A BUDGET WHERE THE REVENUES DON'T EXCEED THE EXPENSES IN THE CASE WHERE YOU'RE USING, UM, EXCESS RESERVES.
SO, AS I MENTIONED IN SOME OF THE FUNDS LIKE THE, UM, WATER CAPITAL FUND, THE CAPITAL IMPROVEMENT FUND, WE BROUGHT IN REVENUES IN NOVEMBER FROM NOTE ISSUES, AND WE'RE GONNA EXPEND IT IN 24.
SO THOSE WOULD BE LEGALLY BALANCED AS OPPOSED TO STRUCTURALLY BALANCED.
STRUCTURALLY BALANCED MEANS YOUR REVENUES EXCEED YOUR EXPENSES.
LEGALLY BALANCED MEANS YOU HAVE ENOUGH BETWEEN THE REVENUES YOU ANTICIPATE IN 24 PLUS YOUR RESERVES ARE MORE THAN THE EXPENSES YOU ANTICIPATE IN 24.
AN OVERALL SUMMARY, THE, UH, ANTICIPATED REVENUES ESTIMATED OF 117 MILLION, 180 3, 434 EXPENSES.
THIS IS FOR ALL FUNDS, ONE 717 MILLION 753 3 7 2 FOR AN ESTIMATED, UH, NET DEFICIT OF $569,938 OVER ALL FUNDS.
AND, UH, ONE THING I STARTED DOING A COUPLE YEARS AGO WAS, UM, SHOWING YOU THE DISTRIBUTION OF HOW OUR BUDGET IS SPENT.
AND SO APPROXIMATELY 25% IS ON PERSONNEL, 17% IS OPERATIONS AND MAINTENANCE.
UH, 19% IS CAPITAL, WHICH IS A LITTLE, UM, INCREASED RECENTLY BECAUSE OF OUR, OUR CAPITAL PROJECTS THAT WE'RE GOING THROUGH, UH, DEBT AT 15% AND TRANSFERS AND ADVANCES AT, UH, 24%.
AND, UM, FINALLY I WANNA MENTION, UH, JUST SUMMING IT ALL UP, WE'RE, UM, LEVERAGING OUR STRONG AND STABLE FINANCIAL POSITION, UM, A GOOD FINANCIAL, UH, DEBT RATING THAT WE HAVE FROM S AND P, UH, FOR OUR LONG-TERM GAINS.
UH, AND THAT'S REALLY IMPORTANT TO KEEP THAT BOND RATING UP.
AND, UM, BECAUSE IT ALLOWS US TO BORROW AT, ESPECIALLY WITH INCREASED, UH, INTEREST RATES, RIGHT NOW, WE CAN BORROW AT A LOWER INTEREST RATE BY HAVING A STRONG, UH, BOND RATING.
UH, WE'RE TRYING TO REDUCE OUR DEBT AS APPROPRIATE, UH, EACH YEAR, UM, AND, AND PINPOINT.
AND, UH, AS WE'VE SAID, WE'RE GONNA HAVE A MEETING COMING UP HERE IN FEBRUARY WITH OUR,
[01:40:01]
UM, UH, UH, FINANCIAL ADVISOR, MUNICIPAL ADVISOR, AND, UH, WE'LL HAVE A VERY CLEAR EXPLANATION OF, UH, WHERE ALL OF OUR DEBT IS, UM, PAID FOR, UH, A LOT OF, MOST OF IT FROM THE TIFF FUNDS.UM, ALSO IN THIS BUDGET IS A COMMITMENT TO THE NEW PUBLIC WORKS AND THE GOVERNANCE CENTER FACILITIES.
AND THAT I JUST WANTED TO REMIND COUNSEL THAT EVEN THOUGH WE WENT TO THE VOTERS IN, UM, 2023 FOR THE LEVY THAT WAS EXPIRING IN 24, UM, THERE ARE TWO MORE LEVEES.
SO WE'LL WANT TO GO BACK TO THE VOTERS AGAIN THIS YEAR.
AND THEN FIVE YEARS FROM NOW IS, UH, A VERY SMALL LEVEE THAT ONLY COMES UP EVERY 25 YEARS.
AND, UH, UM, THAT ONE IS, I BELIEVE, POINT 0.05, UH, PERCENT.
AND THAT WAS BASED ON, UH, A VERY OLD, UH, LEVY THAT WAS, UH, PUT INTO PLACE.
UH, SO THAT WILL BE COMING UP IN 2030, BUT THE IMMEDIATE NEED IS IN 25.
SO WE'LL WANNA, UM, GO TO THE VOTERS AGAIN IN 24.
IT WOULD NOT BE, UH, INCREASE, UH, IN ORDER TO KEEP OUR BUDGET AT, UH, THE LEVEL THAT IT IS AND BE ABLE TO PROVIDE ALL THE SERVICES TO OUR RESIDENTS THAT THEY EXPECT.
AND I KNOW THAT WAS A LOT OF INFORMATION, UH, I'D BE HAPPY TO ENTERTAIN, UH, ANY QUESTIONS, CONCERNS THAT YOU WOULD HAVE.
SO, JIM, JUST SO FOR SOME CLARIFICATION, I KNOW, UM, SO A LOT OF PEOPLE LISTENING, YOU KNOW, PROBABLY AS I DIDN'T REALLY BEFORE I STARTING THIS POSITION, WAS REALLY KIND OF UNDERSTANDING WHERE ALL THE CITY MONEY WAS, WAS AT, WHERE IT WAS LOCATED.
UM, YOU KNOW, FROM AN IN TAX INCOME TAX REVENUE PERSPECTIVE, LOOKING AT WHAT THE REVENUES ARE.
UM, BUT THEN WE SEE A, A BUDGET OF $117 MILLION WHERE WE HAVE REVENUES OF, YOU KNOW, 25 OR $30 MILLION IN INCOME TAXES.
OBVIOUSLY THE CITY DOESN'T COLLECT ALL THE MONEY FROM AN INCOME TAXES THAT IT COSTS TO ACTUALLY RUN THE CITY.
SO WE HAVE ALL THESE EXTRA FUND BALANCES THAT HAVE BEEN GENERATING MONEY AND GROWING OVER THE LAST 40 YEARS THAT THE CITY HAS BEEN AN ACTUAL CITY.
SO, SO I JUST KIND OF, YOU KNOW, I 'CAUSE KNOW PEOPLE EVEN ASK ME ABOUT THAT, WELL, YOU KNOW, WE'RE SPENDING MONEY, BUT WE ONLY HAVE X AMOUNT OF REVENUE COMING IN AND, AND INCOME TAX DOLLARS, BUT WE HAVE A LOT MORE MONEY THAN JUST THE MONEY THAT WE RECEIVE THROUGH INCOME TAX COLLECTIONS.
SO WE KNOW WE'VE GOT FUND BALANCES AS, AS YOU KIND OF TALKED ABOUT IN, YOU KNOW, WATER FUNDS, CAPITAL IMPROVEMENT FUNDS, SEWER FUNDS.
I MEAN, THERE'S MULTIPLE DIFFERENT FUNDS THAT THE CITY HAS MONEY IN THAT WE CAN OPERATE OUT OF.
SO AS PART OF THAT, CAN YOU JUST GIVE US A, AN ESTIMATE, IF YOU DON'T HAVE IT ON THE TOP OF YOUR HEAD, JUST AN ESTIMATE OF WHAT OUR CASH CARRY OVER, SO TO SPEAK, FROM 23 TO 24 IN THE COLLECTIVE BUCKETS OF ALL THOSE FUNDS ARE THAT WE LOOK AT A STRONG FINANCIAL SITUATION.
'CAUSE THEN A LOT OF PEOPLE QUESTION.
WE'VE, WE'VE, WE'VE TAKEN A LOT OF DEBT.
WE'RE, WE'RE BUILDING A LOT OF THINGS.
WE'VE GOT, AGAIN, THE GOVERNANCE CENTER, UM, IN THE PUBLIC WORKS FACILITY, THAT STUFF IS IN THE BUDGET, BUT THAT'S NOT BEING PAID FOR OUT OF MONEY, THAT'S JUST COMING IN IN INCOME TAX COLLECTION OR BEING PAID OUT.
I MEAN, WE'VE TAKEN BONDS FOR THOSE THINGS, BUT, UM, THERE'S LOTS OF MONEY THAT'S THERE TO BE ABLE TO PAY WHAT OUR EXPENSES ARE.
AND I'M JUST NOT SURE THAT EVERYBODY QUITE GRASPS THAT OR UNDERSTANDS WHERE THE CITY MONEY COMES FROM.
SO WHAT, SO YOU'RE TALKING ABOUT CARRYOVER RESERVES THAT ARE IN YES, YES.
SO THE MONEY THAT WE'RE NOT SPENDING, EVEN THOUGH IT'S IN ALLOCATED FUNDS, AND IT'S MEANT TO BE USED FOR THOSE SPECIFIC AREAS THAT, WHERE THOSE FUNDS ARE AT, WHAT IS THAT RESERVE CARRYOVER THAT WE'RE BRINGING INTO 2024 FROM 2023 ON TOP OF ALL OF OUR ESTIMATED INCOME TAX COLLECTIONS AND ALL THE REVENUE STREAMS THROUGH DEVELOPMENT PROJECTS, THE TED FUNDS, YOU KNOW, LAND SALES, UM, ALL THE OTHER AREAS OF REVENUE THAT WE HAVE, EVEN THAT'S NOT JUST WHERE WE HAVE REVENUE.
WE HAVE A RESERVE OF CASH IN THE BANK.
THAT'S WHAT I WANT TO GET PEOPLE TO KNOW WHAT THAT IS.
AND THE RESERVE OF CASH IS WHAT I, UM, INVEST IN, YOU KNOW, UM, WE HAVE AN INVESTMENT ADVISOR THAT I WORK WITH, UH, AND, UM, THAT RUNS APPROXIMATELY BETWEEN 60 AND $70 MILLION.
AND THAT'S SPREAD OUT OVER, UM, MANY, WE HAVE, UM, LIKE 40, 45 FUNDS.
SO IT'S, UM, IT'S, IT'S NOT JUST WHAT I TALK ABOUT ARE THE MAJOR FUNDS.
WHEN I TALK ABOUT GENERAL POLICE FIRE, IT'S THE BIG ONES THAT, YOU KNOW, ARE, ARE FIVE TO $10 MILLION OR MORE.
AND, UH, BUT WE HAVE A TOTAL OF 44 DIFFERENT FUNDS.
AND ONE THING THAT I ALSO TRY AND GET ACROSS, UH, TO COUNCIL, AND WE HAVE THESE DISCUSSIONS AND IN, IN SUPPLEMENTALS IS THAT, UM, THE WAY LOCAL GOVERNMENT WORKS THERE, THERE ARE, YOU KNOW, INDIVIDUAL FUNDS FOR DIFFERENT EXPENSES.
LIKE, I, I CAN'T, WITHOUT COMING TO COUNCIL, I CAN'T MOVE JUST GENERAL FUND MONEY OVER THE WATER FUND.
I CAN'T MOVE BETWEEN WATER AND SEWER.
[01:45:01]
THAT.AND SO EACH FUND HAS ITS OWN, UM, CARRYOVER.
AND SO WHEN THOSE CARRYOVERS START TO DROP, THAT'S WHEN I COME TO COUNCIL AND SAY, YOU KNOW, WE'VE GOT INCREASED EXPENSES WE NEED TO LOOK AT MAYBE RAISING RATES TO COVER.
UM, BECAUSE I, I WOULDN'T WANT US TO GET INTO A DIRE NEED.
LIKE, UM, UH, I THINK BACK WHEN I FIRST STARTED IN 2011, UM, AROUND 12 AND 13, UH, THE GENERAL FUND BALANCE, UH, RESERVE WAS GETTING VERY LOW DOWN AROUND THE $3 MILLION MARK, WHICH IS EXTREMELY LOW FOR A CITY OUR SIZE.
UH, WHEN YOU HAVE A $117 MILLION BUDGET, SOMETHING CAN COME THROUGH AT TWO, THREE, $4 MILLION AND WIPE OUT THAT RESERVE AND ONCE WELL SWOOP.
SO IT'S VERY IMPORTANT TO BUILD THOSE, UM, BUILD THOSE RESERVES BACK UP.
SO IT'S NOT $70 MILLION SITTING IN THE GENERAL FUND NO.
THE GENERAL FUND THAT MAKES UP PART OF THOSE OVERALL FUND RESERVES.
BUT YEAH, I JUST, AND WE DID DIG INTO THE GENERAL FUND RESERVES THIS YEAR IN ANTICIPATION OF PAYING IT BACK WITH THOSE NOTE PROCEEDS.
WHICH WE HAVEN'T QUITE DONE YET, BUT, UM, IT'S BEEN RUNNING BETWEEN 15 AND $18 MILLION, UH, RESERVED FOR THE GENERAL FUND, WHICH I STILL FEEL IS, IS SLIGHTLY, UH, I I WOULD RATHER IT TO BE A LITTLE BIT HIGHER THAN THAT, BUT, UH, I THINK THAT'S A, A GOOD RANGE, UH, FOR THIS SIZE BUDGET.
SO YEAH, I, SO AGAIN, I I DON'T KNOW WHO ALL, UM, UNDERSTANDS THAT PROCESS AND, AND WHERE THE MONEY COMES FROM.
WE DON'T JUST OPERATE THE CITY BASED ON INCOME TAX REVENUE.
WE HAVE ALL THESE RESERVE FUNDS THAT ARE THERE AND CASH CARRY OVER SOMEWHERE BETWEEN 60 AND 70 MILLION.
SO, SO WHEN YOU SAY THAT WE'RE IN A STRONG AND STABLE FINANCIAL POSITION, YOU KNOW, THE CITY'S GOT $70 MILLION SITTING IN THE BANK AND THOSE FUNDS GROW AND SOMETIMES WE HAVE TO TAKE SOME OUT OF THOSE FUNDS, RIGHT? MM-HMM.
SO, SO IT, IT SHOULD BE CLEAR TO EVERYBODY AND ESPECIALLY, YOU KNOW, THOSE OF US ON COUNCIL AND, AND THOSE NEW MEMBERS OF COUNCIL THAT STATING THAT THE, THE CITY IS IN A STRONG AND STABLE FINANCIAL POSITION IS, IS VERY ACCURATE WHEN YOU LOOK AT, UH, THE AMOUNT OF MONEY AND CASH CARRY OVER THOSE RESERVES THAT WE CARRY, YOU KNOW, FROM, FROM YEAR TO YEAR.
AND YOU KNOW, I, I KNOW THERE ARE, THERE ARE LOTS OF OTHER MUNICIPALITIES IN OUR SURROUNDING AREA IN THIS COUNTY WHO WOULD SALIVATE AT HAVING THE TYPE OF FINANCIAL POSITION THAT WE ARE IN AND THE FUND BALANCE CARRY OVER AND OUR CASH RESERVES THAT, THAT THIS CITY HAS AND THE BANK.
SO I APPRECIATE THAT JIM, AND THOSE CASH RESERVES ARE IMPORTANT FOR PAYING OFF, UH, THE DEBT.
I KNOW WE'VE TAKEN ON A LOT OF DEBT.
AND, AND, AND WE WERE ABLE TO PAY DOWN THAT DEBT EACH YEAR BECAUSE OF THE, UM, RESERVES THAT WE HAVE.
AND, UM, THE OTHER THING I WANTED TO MENTION TOO, THAT LOOKS LIKE A VERY LARGE BUDGET, $117 MILLION, BUT THERE'S, UM, SOME OF IT IS, UM, UH, I HATE TO USE THE WORD DOUBLE COUNTED, BUT YOU MIGHT HAVE A TRANSFER FROM SAY A TIF FUND OVER TO THE DEBT RETIREMENT FUND TO PAY CERTAIN DEBTS LIKE FOR THE MUSIC CENTER, FOR THE, UM, AQUATIC CENTER FOR THE, UM, VETERANS MEMORIAL.
AND SO YOU'VE GOT THE TRANSFER IS COUNTED AS ONE EXPENSE, MAYBE THAT'S A HUNDRED THOUSAND DOLLARS FOR THE DEBT PAYMENT THAT YEAR.
AND THEN WHEN YOU PAY THAT DEBT OUT OF THE, UM, BOND RETIREMENT FUND, THAT'S ANOTHER A HUNDRED THOUSAND DOLLARS TO PAY THAT DEBT THERE.
SO IT REALLY IS ONLY $100,000 EXPENSE, BUT IT'S COUNTED TWICE.
SO THAT'S WHY THAT THAT NUMBER BECOMES SO LARGE BECAUSE YOU'RE SEEING THE EXPENSE IN TWO DIFFERENT AREAS.
BUT, BUT THE, THE BY, BY DOING THAT TRANSFER, YOU'RE ALSO CREATING REVENUE ON THE OTHER SIDE TO PAY THAT IN THE OTHER FUND.
DOES THAT, DOES THAT MAKE SENSE? YES, ABSOLUTELY.
APPRECIATE THAT CLARIFICATION.
ANY OTHER QUESTIONS OR COMMENTS FOR YES, ANITA? SO WHAT'S OUR DE POSITION CURRENTLY? IF I CARRY OVER 60 TO 70 MILLION THAT YOU HAVE EXTRA, WHAT'S OUR DE POSITION CURRENTLY? AND I USUALLY UPDATE THAT EACH YEAR AT, UH, AT ABOUT THE TIME THAT WE DO THE CR, BUT IT HAS BEEN RUNNING AROUND $110 MILLION.
NOW WE JUST TOOK ON AN ADDITIONAL, UH, 20 HERE IN THE FALL.
UM, SO, UM, UH, THAT NUMBER WILL BE LARGER IN, UH, UH, AT THE END OF 23.
BUT ONCE AGAIN, THAT IS, UM, MUCH OF THAT DEBT WAS ONE YEAR NOTES.
SO IN OTHER WORDS, UNTIL WE, UH, DETERMINE A, UM, UH, THE, UH, PROPER, UH, STREAM TO PAY OFF THAT DEBT WHEN WE WANTED TO TAKE IT LONGER, UM, THE LONGER TERM DEBT WOULD BE, OBVIOUSLY YOU'RE NOT GONNA HAVE TO PAY, WE'RE GONNA BE PAYING THAT $20 MILLION OFF THIS YEAR.
UM, AND UH, LIKE FOR INSTANCE, THE, UM, PART OF THAT DEBT WAS, UH, $5 MILLION FOR THE PUBLIC WORKS FACILITY.
[01:50:01]
HAVEN'T YET, UM, SETTLED ON A FINAL BID FOR THAT.SO THAT MONEY IS JUST EARNING INTEREST RIGHT NOW UNTIL WE, UM, UH, START CONSTRUCTING IT.
BUT I WANTED TO AT LEAST HAVE THAT READY 'CAUSE IT LOOKED LIKE WE WERE READY TO MOVE FORWARD WITH THAT.
AND, UH, SO TRY NOT TO TAKE ON, JUST LIKE WE DID WITH THE MUSIC CENTER, WE DIDN'T TAKE ON THE ENTIRE DEBT OF THE MUSIC CENTER ALL UP FRONT.
WE DID IT AS THE CONSTRUCTION TOOK PLACE.
AND SO TRYING TO BE GOOD STEWARDS OF THE CITY TAXPAYER DOLLARS AND ONLY TAKE ON DEBT FOR WHAT WE NEED IN THE IMMEDIATE FUTURE.
SO I THINK, SO A LOT OF PEOPLE THAT HEAR THAT NUMBER 120 MILLION ARE LIKE, OH MY GOD.
RIGHT? THEY'RE JUST, I MEAN, THAT'S A BIG NUMBER WE THINK ABOUT DEBT, BUT, UM, I THINK IT'S IMPORTANT PEOPLE TO ALSO KNOW THAT WE HAVE REVENUE STREAMS MM-HMM.
SO IS THERE, OUTSIDE OF EVEN THE, THE LAST, THE $20 MILLION NOTE ISSUE THAT WE DID, DO WE HAVE ANY OF THIS, UM, HUGE AMOUNT OF DEBT THAT'S SETTING OUT THERE THAT WE ARE ACTUALLY PULLING FROM, UM, INCOME TAX REVENUE TO, TO PAY OFF DEBT? OR, OR ARE WE STILL IN A POSITION LIKE WE WERE, UH, THREE YEARS AGO WHEN WE GOT THE, UM, LIKE IT WAS FROM ANDY DID THE PRESENTATION IN, I THINK IT WAS IN, UH, MAYBE 19, 20 19 OR 2020 RIGHT BEFORE CHRISTMAS, ALL OF THE DEBT THAT WE HAD.
AND YOU SAID, YOU KNOW, HE'S GONNA BE COMING FORTH HERE TO DOING THE PRESENTATION LIKE THAT.
SO WE'RE NOT PULLING FOR INCOME TAX REVENUE TO PAY OFF THIS DEBT AND PAY OFF THAT DEBT.
WE ACTUALLY HAVE A REVENUE STREAM THAT'S COMING INTO THE CITY BASED UPON, UH, DECISIONS THAT WERE MADE OR, OR PROFITS THAT ARE MADE, OR HOWEVER THE CITY DOES BUSINESS THAT IS ESTABLISHED AND SET TO PAY OFF ALL THE DIFFERENT DEBT POSITIONS THAT WE HAVE.
AND WE, UM, MAKE DEBT PAYMENTS EACH YEAR APPROXIMATELY $5 MILLION.
SO WE'RE, WE'RE TRYING TO PAY THAT DEBT DOWN EACH YEAR THAT WE HAVE.
AND, UH, AND THAT'S COMES FROM DIFFERENT SOURCES, DIFFERENT REVENUE SOURCES, AND SO YES, THOSE ARE ALL DEDICATED.
NOW, WHEN I BRING DEBT TO YOU, SOMETIMES THE DEBT DOCUMENTS SAY THAT IT IS, UM, IT'S AN INCOME TAX PLEDGE.
NOW YOU HAVE TO, WHEN YOU BRING DEBT, YOU HAVE TO SAY IT'S AN INCOME TAX PLEDGE, BUT THAT DOESN'T MEAN YOU HAVE TO USE INCOME TAXES TO PAY THE DEBT ON THAT.
SO I WANNA MAKE THAT CLEAR TO COUNSEL.
WE DON'T HAVE ANYTHING COMING JUST IN THE IMMEDIATE FUTURE, BUT YOU MIGHT SEE THAT IN THE LANGUAGE.
THAT DOESN'T MEAN WE'RE PAYING WITH INCOME TAX DEBT, IT JUST MEANS FOR THOSE THAT WANT TO, UM, PAY FOR OUR BORROW, UH, FROM US, UH, OR, OR BUY OUR BONDS, UM, YOU NEED TO HAVE THAT BACKING IN ORDER TO GET A GOOD DEBT RATING.
IF YOU WERE TO SAY, UM, WE'RE BACKING THIS WITH TIF REVENUES, WELL, YOU KNOW, WHAT IF WHAT IF THAT, UH, DEVELOPER GOES BELLY UP AND, AND THE TIF REVENUES, UM, GO AWAY, UM, THEN YOU'RE GONNA HAVE, IT'S MORE RISKY.
UM, THE, SO THOSE WHO WANT TO INVEST IN THE CITY, UM, WOULD RATHER SEE AN INCOME TAX PLEDGE.
AND SO WE PLEDGE INCOME TAX, BUT THAT DOESN'T MEAN WE'RE USING THAT TOWARDS THE DEBT PAYMENTS.
SO, SO YES, THE, THE CITY HAS DEBT, BUT WE HAVE REVENUE STREAMS TO PAY FOR IT.
UM, JUST LIKE MOST PEOPLE, IF YOU HAVE A MORTGAGE, YOU GO TO WORK, YOU HAVE A JOB THAT REVENUE COMES IN, THAT'S WHAT YOU USE TO PAY, UH, TO PAY YOUR MORTGAGE OR HOPEFULLY NOT YOUR CREDIT CARD BILLS, BUT WE HAVE REVENUE STREAMS TO COVER OUR DEBT.
AND I THINK THAT'S THE IMPORTANT THING THAT PEOPLE NEED TO UNDERSTAND, UH, AND THAT WE'RE NOT ROBBING PETER TO PAY PAUL, SO TO SPEAK, OR TAKING INCOME TAX REVENUE TO, TO, TO TRY TO PAY OUR DEBTS.
WE HAVE REVENUE SOURCES THAT ARE IDENTIFIED TO PAY THE SPECIFIC DEBTS THAT THE CITY HAS.
AND WE'LL, WE'LL HAVE THAT PRESENTATION HERE IN, UH, EITHER, UM, LATE FEBRUARY OR EARLY MARCH, UH, TO MAKE THAT, UH, MUCH MORE CLEAR TO COUNCIL.
SO YOUR ESTIMATE OF, UM, WHAT THE INCOME WAS GOING TO BE THIS YEAR IS ACTUALLY ABOUT 1.3 MILLION HIGHER, IF I QUICKLY CALCULATED BACK THERE.
OH, YOU MEAN JUST ON INCOME TAX, RIGHT? YES.
I DO ESTIMATE THAT WE'LL SEE APPROXIMATELY AN 8% INCREASE IN OUR INCOME TAX COLLECTIONS.
UH, AND PART OF THAT IS RELATED TO THE NEW POSITION.
PART OF IT'S RELATED TO, UM, YOU KNOW, WE'RE BUILDING A LOT OF, UM, YOU KNOW, A LOT OF, UM, NEW RESIDENTS ARE COMING TO TOWN, SO THAT'S MORE, UH, REVENUE THAT THEY'LL BE PAYING US.
AND, UM, AND UH, JUST THE GENERAL UH, AS THE, UM, AS INFLATION MAKES EVERYTHING THAT, YOU KNOW, EVERYONE USUALLY EARNS MORE EACH YEAR THAN THEY DID THE PRIOR YEAR.
THAT MULTIPLIED BY OUR 43,000 RESIDENTS, PLUS OUR BUSINESSES WILL HAVE A GENERAL INCREASE AS WELL EACH YEAR.
SO CAN THAT 1.3 BE ADDED TO THE WATER MAIN REPLACEMENT? NO, I'M JUST ASKING WOULD THAT BE A POSSIBILITY? I THINK THAT'D BE A DECISION OF COUNSEL, NOT A DECISION FOR JIM.
[01:55:01]
YEAH.ANY OTHER QUESTIONS REGARDING OTHERWISE? YES, MARK.
UH, MY QUESTIONS AND COMMENTS ARE FOR JIM, BRIAN AND RICK, PLEASE.
UM, I THINK HUBER HEIGHTS HAS BEEN VERY SOPHISTICATED AND HAS TAKEN CALCULATED RISKS OVER THE LAST FEW DECADES, ALL THE WAY BACK TO CENTER POINT 70.
AND THOSE RISKS HAVE PAID OFF FOR THE TAXPAYERS.
AND I THINK IN SOME CASES, YOU KNOW, THEY'RE, YOU CAN TRACK THE SUCCESS IN TALKING TO THE MAYOR OVER THE HOLIDAYS.
UM, WE TALKED ABOUT MAYBE REACHING A PLACE NOW TO HELP REDUCE THE BURDEN OFF THE RESIDENTIAL PROPERTY OWNER AND OUR INTERIOR STREETS PROGRAM, EVEN IN TIF DISTRICTS ARE FUNDED THROUGH INCOME TAX, NOT PROPERTY MILLAGE.
AND I HAD TALKED TO BRIAN NOT TOO MANY DAYS AGO ABOUT SOME PROPERTY MILLAGE, TAX MILLAGE THAT COULD COME OFF AND POSSIBLY LOOKING AT CHANGING, UM, THE INCOME TAX AND ACCOMPLISHING JUST THAT, REDUCING THE BURDEN OFF THE RESIDENTIAL PROPERTY OWNER.
I THINK WE HAVE ENOUGH SUCCESS UNDER OUR BELT THAT IT'S TIME TO DO THAT.
I THINK IT'S JUST TIME TO LOOK AT THAT.
SO, WHEN YOU MENTIONED THAT YOU'LL BE WORKING WITH ANDY, I WOULD HOPE THAT WOULD INCLUDE YOU FOLKS DISCUSSING THE POSSIBILITY IN BRINGING BACK SOME OPPORTUNITY AND OPTIONS FOR US TO CONSIDER.
I WOULD VERY MUCH LIKE TO SEE US LOOK AT WAYS THAT WE CAN REDUCE THE BURDEN OFF THE RESIDENTIAL PROPERTY OWNERS IN BER HEIGHTS.
IS IS THAT, IS THAT WHAT WE TALKED ABOUT, MAYOR? THAT'S EXACTLY WHAT WE TALKED ABOUT.
AND WE HAVE, UM, 10 PROPERTY TAX LEVIES THAT WERE ALL BEGUN, UM, BACK IN THE EIGHTIES.
AND SO, UM, I CAN DEFINITELY TAKE A LOOK AT THAT.
AS YOU SAW, I BELIEVE MY ESTIMATE FOR 2024 IS $1.2 MILLION.
IT WOULD BE COMING IN THROUGH THAT.
AND THAT'S, UM, DEFINITELY TAKE A LOOK AT THAT, TALK TO OUR MUNICIPAL ADVISOR ABOUT THAT.
AND, UH, WE COULD, UM, MAKE THAT PART OF THE, UM, I THINK WE'VE MADE DECISIONS OVER THE LAST 30 YEARS IT MIGHT HAVE BEEN QUESTIONED THAT HAVE OBVIOUSLY PANNED OUT FOR THE BEST MM-HMM.
I THINK IT'S ONE THAT WILL WORK.
UH, THE MAYOR AND I RAN SOME NUMBERS AS YOU INDICATED, AND I THINK THERE'S SOME GENUINE OPPORTUNITY TO MAKE A REAL EFFECT AND, AND HELP THE RESIDENTS.
AND I THINK IT'S, IT'S TIME FOR THAT.
I THINK WE OWE THAT, UM, OUR SUCCESS NEEDS TO BE FELT.
THE RESIDENTS HAVE SUPPORTED ALL OF OUR INITIATIVES.
AND, AND I THINK IT'S TIME TO TAKE A BOLD MOVE IN ADDRESSING AND THE RESIDENTS IN THIS FASHION.
I WAS HOPING FOR MORE ENTHUSIASM,
I WOULD, I WOULD ENTHUSIASTICALLY ENFORCE THIS BECAUSE THEIR TAXES WENT UP.
IF WE COULD INDUCE SOME TO REDUCE SOME OF THEIR TAXES, THAT'D BE A BIG WINDFALL FOR OUR RESIDENTS.
SO THEY'RE SMILING ON THE INSIDE AND JUST A LITTLE CALM
WE DON'T, WE DON'T, WE DON'T WANNA STEAL YOUR THUNDER MARK
WELL, I THINK IT'S A GREAT INITIATIVE.
AND I THINK THE RESIDENTS COULD PARTICIPATE EVEN MORE IN OUR SUCCESS.
AND I THINK IT WOULD HELP STRENGTHEN OUR COMMUNITY AND WE COULD CONTINUE DOWN THE PATH WE'VE WENT VERY SUCCESSFULLY.
AND WHILE WE'RE TALKING SUCCESS, DOES ANYBODY KNOW I, I WAITED ABOUT AS LONG AS I CAN.
DOES ANYBODY KNOW WHAT WE NETTED AT THE ROSE MUSIC CENTER FOR 2023? YES.
IT WAS JUST A HAIR OVER ONE AND A HALF MILLION DOLLARS.
THAT'S THE BEST YEAR WE'VE HAD YET, RIGHT? YES.
THAT IS, THAT IS OUR BEST YEAR TO DATE.
THAT'S NOT, UH, THAT'S NOT THE TOTAL NET PROFIT, THE TOTAL NET PROFIT.
ALSO, 40% OF THAT CALCULATION GOES TO OUR MANAGEMENT COMPANY, UH, FOR DOING SUCH A GOOD JOB OF BRINGING THE CORRECT ACTS IN
[02:00:01]
AND RUNNING IT IN THE MOST EFFICIENT MANNER POSSIBLE.AND, UH, AS MUCH AS WHEN, WHEN, UM, MR. CAMPBELL TALKS ABOUT TAKING RISKS, UM, I WAS NERVOUS BACK THEN WHEN WE, WHEN WE HIRED THAT FIRM TO DO THAT.
IT WAS A, A LOT OF MONEY TO PAY THEM.
AND, UH, THEY'VE JUST DONE AN EXCELLENT JOB.
I CAN'T SAY ENOUGH ABOUT, UH, MIMI BEING MUSIC EVENT MANAGEMENT INCORPORATED.
UH, THEY'VE DONE AN EXCELLENT JOB AND, UM, UH, THE SUCCESS IS, IS SHOWN IN THE PROFITS THAT HAVE BEEN GENERATED EACH YEAR.
SO YEAH, THAT 1.5 MILLION IS JUST OUR, UH, CITY PROFIT COMING BACK TO THE CITY.
AND THERE'S NO WAY WE WOULD'VE RECEIVED THE, UH, SHUTTERED GRANT MONIES THAT WE DID WITHOUT MIMI'S HELP.
IS THAT CORRECT? WITHOUT, WITHOUT HAVING IT BE AS SUCCESSFUL AS IT WAS? THAT'S CORRECT.
AND, AND DOES ANYBODY REMEMBER WHAT THE SHUTTERED GRANTS FUND TOTAL WAS THAT WE RECEIVED OF, OF COURSE.
I REMEMBER THAT
SO THAT WITH THE PROFITS THAT WE'VE MADE, THAT HAS BEEN PUT IN THE GENERAL FUND HAS TO BE CLOSE TO $12 MILLION.
NOW, I COULD, UH, I COULD RUN A CALCULATION ON THAT, BUT, UM, YEAH, I I KNOW WE'VE HAD AT LEAST THREE OR FOUR YEARS THAT HAVE BEEN OVER A MILLION DOLLARS PROFIT.
THE LAST THREE OR FOUR, UH, WELL, NOT COUNTY 2020 OBVIOUSLY.
BUT, UH, I THINK WE STARTED HITTING A MILLION DOLLARS IN, UH, 2019.
YOU MADE FOUR TIMES THAT IN 2020
LET'S TALK ABOUT ALL THAT DEBT AT THE ROSE MUSIC CENTER.
IT'S NOT PAID BY TICKET SALES, IS IT? THE MORTGAGE IS NOT PAID BY TICKET SALES.
ISN'T IT PAID BY TIFF REVENUE? YES.
AND, AND SOME OF THAT SHUTTER VENUE GRANT MONEY WENT TO PAY SOME OF THAT DEBT.
THAT DOESN'T BENEFIT US AT ALL.
THAT WE'VE BEEN ABLE TO KEEP AT HOME AND HAVE AN AMENITY LIKE THE ROSE MUSIC CENTER.
LET'S, LET'S HELP THESE RESIDENTS OUT A LITTLE BIT WITH, UH, REDUCTION OF PROPERTY TAXES AND LET'S JUST KEEP GOING.
AND I THINK, AND I, AND I GO TEAM.
AND I, AND I APPRECIATE SOME OF THE CLARIFICATION ON THAT.
'CAUSE THERE ARE STILL PEOPLE WHO, WHO CLAIM THAT THE $1.5 MILLION THAT WE'VE MADE WOULD NOT BE PROFIT BECAUSE WE STILL OWE A MORTGAGE ON THE FACILITY ITSELF.
SO THERE'S, YOU KNOW, STILL FIELDING QUESTIONS OF PEOPLE NOT UNDERSTANDING THAT THE MORTGAGE AND THE DEBT SERVICE ON THE ROWS IS PAID THROUGH TIF REVENUE.
THAT IS A WHOLE SEPARATE INCOME STREAM THAT'S PAYING FOR THAT.
AND IT'S ALLOCATED TO PAY OFF THAT DEBT.
AND THE OPERATING REVENUE THAT WE RECEIVE AT $1.5 MILLION IS OUR MONEY THAT GOES INTO THE GENERAL FUND TO HELP SUBSIDIZE OUR PARKS AND RECREATION FUND.
SO THAT MONEY IS NOT CO THAT, THAT MONEY THAT WE RECEIVE THROUGH TIFF REVENUE IS WHAT PAYS.
I, I, IN FACT, I THINK WHEN YOU SAID TICKET SALES DON'T PAY FOR THE MORTGAGE, WE COULD CLOSE THE ROWS NEVER HOLD ANOTHER CONCERT AT THE ROW, AND THE TIF REVENUE WOULD STILL PAY OFF THE MORTGAGE.
BECAUSE THERE ISN'T A PENNY THAT COMES OUTTA THE ROWS AND THE REVENUE AND THE OPERATIONS MONEY THAT PAYS FOR A PENNY OF DEBT SERVICE ON THE ROWS.
THAT IS ALL A REVENUE STREAM, LIKE WE TALKED ABOUT EARLIER, THAT'S DEDICATED TO PAY OFF THAT PARTICULAR DEBT.
SO WE COULD NOT HOLD ANOTHER CONCERT FOR THE NEXT FIVE YEARS.
AND THE MORTGAGE STILL GETS PAID.
SCOTT, YOU, YOU HAD TALKED ABOUT THE, UH, SEWER RATES AND HOW LOW OUR SEWER RATES WERE.
DID YOU LOOK AT THE WATER RATES? YES.
AND THE REASON WHY THEY'RE LOW IN HUBER HEIGHTS IS 'CAUSE WE BOUGHT THE WATER UTILITY.
NOW, IF YOU WENT BACK THAT FAR, AND YOU THINK ANYTHING WE DID WHILE YOU WERE HERE WAS CONSIDERED CRAZY
BUT IT'S REALLY BENEFITED THE TAXPAYERS.
WE'VE BEEN ABLE TO KEEP RATES VERY LOW, AND THE QUALITY OF THE WATER IS VERY HIGH.
SO THE COMMUNITY HAS BEEN VERY SMART, AND WE HAVEN'T DONE THIS IN THE DARK.
THESE HAVE BEEN VERY CALCULATED INVESTMENTS, WHAT WE'VE MADE, AND I'M PROUD LIKE A PAPA, AND WE'VE ONLY COME TO, I'VE ONLY BROUGHT TO THE, UH, COUNCIL WHEN THERE'S BEEN LARGE PROJECTS, YOU KNOW, WHEN WE TOOK ON DEBT TO HANDLE THE WATER PRESSURE INCREASE AND THE WATER SOFTENING, UH, THOSE ARE THE TIMES WE COME AND SAY, OKAY, NOW WE NEED A LITTLE BIT OF WATER RATE INCREASE TO COVER THOSE EXPENSES, BUT ON REGULAR, ONGOING BASIS TO ENHANCE OUR INVESTMENT.
UM, LET'S JUST CLARIFY FOR THE RECORD, THE ROSE IS ONLY OPEN MAY, JUNE, JULY, AUGUST AND SEPTEMBER, ROUGHLY FIVE MONTHS.
AND WE MADE A MILLION AND A HALF DOLLARS IN FIVE MONTHS.
ANY OBJECTIONS, UH, TO MOVING THIS BUDGET AS PRESENTED ONTO MONDAY'S
[02:05:01]
MEETING? SO THIS WOULD BE THE SECOND READING OF THE BUDGET, AS JIM MENTIONED.UH, WE WOULD HAVE A NEED TO AMEND THE, UH, BUDGET ORDINANCE WITH THE AMENDED ONE THAT JIM'S PROVIDED IN THE PACKET.
AND SO THERE WOULD BE A VOTE TO AMEND AT THE SECOND READING BY COUNSEL.
AND IF APPROVED, THEN, UH, A MOTION TO ADOPT TO, UH, PUT THE FINAL BUDGET IN PLACE.
SO WITH TONY'S ADDITIONAL COMMENTS, ANY OBJECTIONS TO MOVING THIS ON TO MONDAY? OKAY.
SEEING NONE, WE'LL MOVE THIS ON TO THE MEETING MONDAY.
NEXT, ITEM THREE OH, WHICH IS THE 2024
[ 2024 Rules Of Council]
RULES OF COUNSEL.SO, UM, THIS IS A DISCUSSION ON THE 2024 RULES OF COUNSEL.
A DRAFT OF SOME CHANGES WAS, UH, PROVIDED IN THE MEETING PACKET, UH, FOR YOUR REVIEW.
UM, FOR THOSE OF YOU WHO'VE NOT BEEN, UM, HERE FOR THIS PROCESS BEFORE, UH, THE CITY CHARTER ESTABLISHES THAT EACH YEAR, UH, COUNCIL SHALL ADOPT, UH, BY A VOTE OF ITS MEMBERS, UH, ITS OWN RULES OF COUNCIL, WHICH KIND OF GOVERN HOW THE COUNCIL OPERATES AND SOME OF THE PROPER FUNCTIONING OF, OF THE COUNCIL AND, UH, THE CITY GOVERNMENT.
SO, UM, THE CURRENT RULES OF COUNCIL STAY IN EFFECT UNTIL THEY'RE ADOPTED, UH, WITHIN A REPLACEMENT VERSION.
AND, UM, JUST TO SAY THAT WE'RE HAVING THIS DISCUSSION, WHICH WE TRADITIONALLY DO AT THE BEGINNING OF EACH YEAR, DOESN'T MEAN THAT THE RULES OF COUNCIL COULD NOT BE, UH, AMENDED OR CHANGED AT ANY POINT, UH, DURING THE YEAR.
SO THEY CAN BE AS AMENDED WHENEVER THERE'S A MAJORITY OF COUNCIL WILLING TO DO SO.
UH, FOR THE PURPOSES OF THE DISCUSSION TONIGHT, I'M NOT GONNA GO EVERY OVER, EVERY CHANGE.
I DID PROVIDE A TRACK COPY OF THE CHANGES, UM, IN THERE, BUT, UM, SOME OF THE REASONS THAT WE WOULD MAKE CHANGES, UH, TO THE RULES OF COUNCIL WOULD CLARIFYING, UM, AN ISSUE THAT THERE'S BEEN, UM, MAYBE SOME CONTROVERSY ABOUT, UH, PROVIDING UPDATES OR CHANGES, UM, UH, TO THE RULES OF COUNCIL.
UM, SOME CLEANUPS, SOMETIMES THERE'S SOME GRAMMATICAL THINGS.
AND THEN, UH, JUST MAKING RULES OF COUNCIL CONSISTENT WITH OUR ACTUAL PRACTICES AND, UM, SOME OF THE OTHER, UH, GUIDELINES AND REGULATIONS WE HAVE AS A CITY TO OPERATE.
SO, UM, I'M JUST GONNA HIT ON THE BIGGER PICTURE CHANGES.
UM, I WILL TAKE ANY QUESTIONS IF, AS WE GO ALONG ON THESE ITEMS OR ANY OF THE OTHER ITEMS THAT ARE IDENTIFIED IN HERE, IF COUNSEL WOULD LIKE, UH, SOME CLARIFICATION ON THAT.
SO, UH, THE FIRST CHANGES, UH, REALLY BEGAN ON PAGES ONE AND TWO.
THE, UH, SPELL OUT SOME OF THE, UH, REQUIREMENTS ABOUT MEETINGS.
UM, THERE WAS A SECTION ADDED, UM, TO, UM, OUTLINE THE REQUIREMENTS FOR EMERGENCY CITY COUNCIL MEETINGS.
I THINK MOST OF YOU WILL RECALL, WE JUST HAD, UH, ONE OF THOSE FOR THE FIRST TIME IN SOME TIME, UH, WHEN THE CYBER ATTACK OCCURRED.
AND REALLY WHAT AN EMERGENCY COUNCIL MEETING IS, IS ONE THAT, UH, WE DON'T HAVE THE OPPORTUNITY UNDER THE OPEN MEETINGS ACT TO PROVIDE 24 HOURS ADVANCE NOTICE OF THE MEETING, UM, IN AN EMERGENCY SITUATION.
SO I PUT SOME OF THE GUIDELINES AND CLARIFICATIONS FOR THAT.
UM, ONE OF THE THINGS THAT COUNCIL DOES EACH YEAR IS APPROVES THE ANNUAL MEETING SCHEDULES FOR THE REGULAR COUNCIL MEETINGS AS WELL AS THE COUNCIL WORK SESSIONS.
UM, THE RULES OF COUNCIL DID NOT SPELL OUT THAT, UH, COUNCIL ADOPTS THAT BY A MOTION OF COUNSEL.
UM, I'VE ALSO ADDED IN HERE THAT, UM, BASED ON SOME OF THE EXPERIENCES THAT WE'VE HAD, THAT THE, UM, THE APPROVED ANNUAL MEETING SCHEDULE FOR THE REGULAR CITY COUNCIL MEETINGS OR THE WORK SESSIONS, UH, CAN BE, UM, ALTER, ALTERED, OR ADJUSTED FOR SCHEDULING CONFLICTS OR EXTENUATING CIRCUMSTANCES, EITHER, EITHER BY THE PRESIDING OFFICER, WHICH, UM, IS, IS, UH, TRADITIONALLY THE MAYOR, UNLESS HE'S ABSENT OR BY, UH, COUNCIL AS A WHOLE, CAN MAKE THOSE CHANGES THROUGH A SIMPLE MAJORITY VOTE OF COUNCIL.
UM, WHERE IT SAYS ARE GENERALLY, AND I'M, AND I'M USED TO ORGANIZATIONS THAT UTILIZE THIS ROBERTS RULES OF ORDER THING THAT WE GOT HERE ON THE, ON THE TABLE.
AND, AND, AND I KNOW WE USE, WHAT, WHAT DO WE CALL IT IN A, UH, PARLIAMENTARY RULES OR SOMETHING LIKE THAT FOR THE CITY.
SO THIS, THIS IS A LITTLE CHALLENGING FOR ME WHEN THE, THE LANGUAGE WHERE WE SAY ARE GENERALLY, UM, AND I'M LOOKING AT THAT FIRST, UH, SECTION TWO WHERE IT SAYS MEETINGS AND IT SAYS REGULAR CITY COUNCIL MEETINGS ARE, WE'RE TAKING OUT WILL BE AND PUT IN ARE GENERALLY, WHY IS THAT CHANGE NECESSARY? WELL, I MADE IT TO BE CONSISTENT WITH SOME OF THE OTHER SECTIONS, AND, UM, THAT IS BECAUSE THERE'S SOMETIMES CERTAIN CIRCUMSTANCES THAT, UM, WE, WE HAVE TO MAKE CHANGES FOR.
SO GENERALLY, UM, IF YOU'LL NOTICE EVEN ON THE MEETING DESCRIPTIONS,
[02:10:01]
THEY SAY AT OR ABOUT, YOU KNOW, AS FAR AS THE STARTING TIME, BECAUSE, UH, THERE'S BEEN TIMES WHEN, UH, WE'VE HAD TO CHANGE THE DAY OF, OF THE MEETING.UH, THIS MOST RECENT COUNCIL MEETING WAS ONE OF THOSE SITUATIONS WHERE THEY'RE GENERALLY HELD ON THE SECOND AND FOURTH MONDAY OF THE MONTH.
BUT, UH, THERE WAS, UH, NECESSITY DUE TO SOME SCHEDULING CONFLICTS TO MAKE THAT CHANGE, TO HAVE IT ON A DAY OTHER THAN, UH, THE SECOND OR FOURTH MONDAY OF THE MONTH.
UH, SOMETIMES THERE'S A NEED TO CHANGE THE TIME, UM, THAT WE'VE HAD TO, UM, HAVE SPECIAL EVENTS.
UM, I CAN RECALL SEVERAL COMMUNITY EVENTS LIKE THE CHRISTMAS TREE LIGHTING AND STUFF WHERE IT'S BEEN SCHEDULED ON THE NIGHT OF COUNCIL.
AND SO WE WANTED TO START THE ME MEETING LATER THAN WE WOULD NORMALLY, UH, DO IN THE SCHEDULE, UM, AND HAVE MADE SOME ADJUSTMENTS.
SO IT'S, UM, THE GENERALLY WAS IN HERE IN SEVERAL SECTIONS.
I'VE JUST EXTENDED IT OUT TO BE, UH, MORE CONSISTENT ACROSS ALL OF THE MEETING TYPES TO ALLOW FOR THAT FLEXIBILITY.
UM, WELL, I, I THINK IT, DID WE SAY LATER THAT THE DATES CAN BE CHANGED BY THE PRESIDING MEMBER OR, MM-HMM.
SO IF WE'RE GONNA ALLOW THAT, THEN WHY NOT LEAVE THAT SECTION THERE UNDER MEETINGS AS JUST SIMPLY WILL BE.
AND IF IT NEEDS TO BE CHANGED, THEN THE COUNCIL CAN VOTE TO CHANGE THE MEETING TO WHATEVER THE DATE'S GOING TO BE.
OR LIKE IN CASE SOMETHING COMES UP LIKE IT DID, UH, IN THE, IN, IN THE FIRST WEEK, WE CAN ALWAYS GO BACK AND, OR, OR IN THE NEXT, THE PREVIOUS MEETING, VOTE TO CHANGE THE MEETING FOR NEXT WEEK, OR, UH, MAYBE BY, UM, UH, EMAIL OR PHONE CALL AGREE TO MOVE THE MEETING TO A CERTAIN DATE.
WELL, YOU WOULDN'T BE ABLE TO VOTE BY PHONE CALL OR CONSENSUS THAT, YOU KNOW, WOULD HAVE TO BE DONE IN A, AN OPEN PUBLIC MEETING.
UM, AND SOMETIMES THE THINGS ARE, UH, YOU KNOW, DON'T PERMIT THAT A MEETING OF COUNSEL'S GONNA TAKE PLACE PRIOR TO WHEN THE CHANGE NEEDS TO TAKE EFFECT.
NOW, LIKE IN THE CASE OF THE, THE JULY 9TH MEET OR THE JANUARY 9TH MEETING THAT WE JUST HAD, WE KNEW ABOUT THAT WELL IN ADVANCE.
SO IT WAS BUILT INTO THE MEETING SCHEDULE, AND THAT WAS ADOPTED AS PART OF THE MEETING SCHEDULE WHEN APPROVED BY COUNSEL.
BUT, UM, SOMETIMES THAT'S NOT ALWAYS THE CASE.
BUT, UH, YOU KNOW, I'LL STRESS, AGAIN, THESE ARE COUNCIL'S RULES OF COUNCIL.
UH, SO, YOU KNOW, UH, THESE ARE SOME SUGGESTIONS.
UM, YOU GUYS, UH, I'LL TAKE THE FEEDBACK FROM THE MAJORITY, AND THAT'S WHAT GETS ADOPTED.
SO, UM, NONE OF THESE RECOMMENDATIONS ARE SET IN STONE.
I THINK IT SHOULD BE, YOU KNOW, WE DECIDE INSTEAD OF, LET'S JUST ARBITRARILY WE ALL HAVE OTHER LIVES, AND IF WE HAVE A MEETING SCHEDULE SET, THAT'S WHAT WE NEED TO GO BY.
THAT'S WHAT THE CITIZENS PLAN ON COMING TO SPEAK UP AND DO.
SO I THINK IT ALL, I MEAN, WE EVEN VOTED NOT, WE VOTED TO GO AHEAD AND HAVE SUMMER MEETINGS.
THAT ALL CAME TO US IN ADVANCE, AND WE DECIDED THAT WE ARE GOING TO HAVE X AMOUNT OF MEETINGS, AND IT'S THE SCHEDULE.
AND I THINK WE NEED TO TRY TO STICK TO THAT FOR AT LEAST OUR CITIZEN AND PLANNING THAT, THAT SCHEDULE NEEDS TO BE ADHERED TO.
SO I DON'T LIKE THAT NEW POSSIBLE OUTS AND STUFF.
I THINK IT SHOULD STICK HOW IT WAS LAST YEAR.
WELL, THE, THE OTHER EXAMPLE THAT I'LL POINT TO THAT HAS COME UP, UH, YOU KNOW, IS, UM, SOME OTHER EVENTS LIKE COUNCIL'S TYPICALLY NOT WANTED TO HAVE A WORK SESSION ON ELECTION DAY.
SO THEN GENERALLY ALLOWS YOU TO MAKE THAT FLEXIBILITY TO MOVE IT TO ANOTHER DAY OF THE WEEK, UH, SO THAT IT'S NOT ON ELECTION DAY OR, UH, SOME EVENTS LIKE NATIONAL NIGHT OUT AND SUCH THAT, YOU KNOW, WE'VE HAD TO ADJUST THE MEETING SCHEDULE TO ACCOMMODATE, UM, THOSE NEEDS.
UM, YOU KNOW, THERE'S EVEN BEEN TIMES WHEN WE'VE HAD, UH, SIGNIFICANT NUMBER OF COUNCIL MEMBERS ATTENDING NATIONAL LEAGUE OF CITIES CONFERENCE, UM, AND IT'S FALLEN ON A COUNCIL MEETING WEEK, AND WE WEREN'T GONNA HAVE A QUORUM.
SO WE'VE HAD TO MAKE ADJUSTMENTS TO THE SCHEDULE TO ALLOW FOR THEIR PARTICIPATION IN THAT CONFERENCE EVENT.
SO THERE'S A MULTITUDE OF REASONS WHY YOU MIGHT, YOU KNOW, I THINK MOST OF YOU KNOW ME, I'M PRETTY RIGID ABOUT LIKING A SCHEDULE AND, UH, UH, KEEPING THINGS VERY CONSISTENT.
HOWEVER, UH, THE REALITY IS, UH, TO MAINTAIN FLEXIBILITY OF OPERATIONS MEANS THAT SOMETIMES WE HAVE TO MAKE ALTERATIONS OR ADJUSTMENTS TO THOSE SCHEDULES.
BUT I THINK WE'VE BEEN ABLE TO DO THAT IN THE PAST, AND IT'S BEEN OKAY WITH THE PREVIOUS WORDING.
'CAUSE WE'VE SUGGESTED TO THAT.
WELL, I'VE REFERRED TO SECTION C ABOUT COUNCIL WORK SESSIONS.
THE, THE GENERALLY LANGUAGE WAS ALREADY IN THERE.
SO IT WAS JUST, UH, MAKING THAT CH THAT, UH, WORDING CONSISTENT
[02:15:01]
ACROSS ALL MEETING TYPES AND NOT JUST THE WORK SESSIONS.AND TO BE CLEAR, THIS DOESN'T CHANGE, UM, WHAT COUNCIL APPROVES AS THE, UH, SCHEDULE OF COUNCIL MEETINGS AND WORK SESSIONS THAT, THAT YOU POST FOR US.
UM, I, I HAVE NO PROBLEM WITH THE LANGUAGE.
I THINK IT, IT CLEANS IT UP A BIT, TONY.
SO I THINK, SO OBVIOUSLY ALL WHATEVER RULES OF COUNCIL THAT GETS ADOPTED HAS TO BE ADOPTED BY A MAJORITY OF COUNCIL.
SO I THINK AS HE GOES THROUGH THE SUGGESTED CHANGES, IF THERE ARE ANY ITEMS THAT ANYONE TAKES ISSUE WITH, WRITE THAT DOWN, MARK IT, AND THEN MAYBE SEND TONY AN EMAIL ON WHAT THOSE OBJECTIONS ARE.
BECAUSE THEN TONY CAN LOOK AND SEE, YOU DON'T COPY ALL OF COUNSEL IN ON THOSE EMAILS.
THEN TONY CAN SEE WHAT IS OBJECTED TO, IS THERE A MAJORITY OBJECTION TO X AMOUNT OF AREA THAT'S, THAT'S ON THERE? AND THEN IF IT, IF THERE ISN'T A MAJORITY OBJECTION, OR IF THERE IS, THEN BEFORE THOSE RULES OF COUNCIL ARE PRESENTED FOR A VOTE, THEN THOSE RECOMMENDED CHANGES CAN BE TALKED ABOUT AND DISCUSSED AT ANOTHER MEETING.
AND THEN WE CAN DECIDE AT THAT POINT WHETHER OR NOT THERE'S A MOTION TO BE MADE TO MOVE ON TO AN ACTUAL VOTE.
NANCY, UM, TONY, CAN YOU EXPLAIN TO THE NEW MEMBERS, UM, WHAT THE DIFFERENCE BETWEEN A SPECIAL COUNCIL MEETING IS AND COMMITTEE OF A WHOLE? BECAUSE I THINK IN THE TIME THAT I'VE BEEN ON COUNCIL, WE'VE NEVER CALLED A COMMITTEE OF A WHOLE.
UM, SO, UH, WE'RE TALKING ABOUT KIND OF TWO DIFFERENT THINGS THERE.
SO IN TERMS OF COUNCIL MEETINGS, WHICH ARE THE ACTUAL VOTING BUSINESS MEETINGS OF COUNCIL, THERE'S REALLY THREE TYPES.
REGULAR COUNCIL MEETING, SPECIAL AND, UH, EMERGENCY COUNCIL MEETINGS.
SO THE REGULAR COUNCIL MEETINGS ARE THE ONES THAT ARE PART OF THE ANNUAL SCHEDULE THAT WE PUT OUT OR ON A SET NIGHT AND TIME GENERALLY.
AND, UM, YOU KNOW, THAT'S PUT OUT IN ADVANCE.
AND THAT'S THE SCHEDULE WE TYPICALLY ADHERE TO.
A SPECIAL COUNCIL MEETING WOULD BE ANOTHER MEETING THAT'S, UH, CREATED OR ESTABLISHED OUTSIDE OF THAT REGULAR MEETING SCHEDULE.
AND, UM, SPECIAL COUNCIL MEETINGS REQUIRE AT LEAST 24 HOUR ADVANCE NOTICE TO THE PUBLIC AND TO THE MEMBERS.
UM, AND THEN THE THIRD TYPE IS EMERGENCY COUNCIL MEETINGS.
UM, AND THOSE ARE THE ONES, AS I JUST MENTIONED, WOULD, UH, NEED TO TAKE PLACE WITH LESS THAN 24 HOURS ADVANCE NOTICE OF THE MEETING.
I THINK JUST SO FOR POINT OF CLARIFICATION, WHEN WE LABEL SOMETHING IN AN EMERGENCY MEETING, SINCE IT DOESN'T HAVE THE 24 HOUR NOTICE, THE, THE EMERGENCY CLAUSE PART OF THAT MEETING IS WHAT ENABLES US TO TAKE ACTION AT THAT MEETING.
SO IF, IF WE JUST CALL A MEETING IN LESS THAN 24 HOURS, YOU CAN'T REALLY DO ANYTHING BECAUSE YOU HAVEN'T GIVEN THE PUBLIC TIME TO DISSEMINATE ANY OF THAT INFORMATION.
SO IT HAS TO BE EMERGENCY IN ORDER TO TAKE ACTION AT THAT MEETING.
UM, AND THEN TO, TO FURTHER, TO YOUR POINT, NANCY, UH, AS FAR AS THE, UM, THE COMMITTEE OF THE WHOLE, UM, IT'S KIND OF, UH, A LITTLE BIT ARCHAIC AT THIS POINT IN TERMS OF THE USE FOR A LITTLE HISTORY OF THOSE WHO HAVEN'T BEEN ON THIS COUNCIL FOR A SIGNIFICANT AMOUNT OF TIME.
WE USED TO HAVE A COMMITTEE STRUCTURE, UH, WHERE THERE WERE THREE COMMITTEES OF COUNCIL, ADMINISTRATIVE COMMITTEE, PUBLIC SERVICES, AND PUBLIC WORKS COMMITTEE.
THOSE COMMITTEES WERE MADE UP OF FOUR MEMBERS OF COUNCIL, AND YOU WERE ASSIGNED BY THE MAYOR TO A COMMITTEE OR COMMITTEES AS A MEMBER OF COUNCIL.
SO THEY WOULD MEET, LIKE WE DO HERE WITH THE COUNCIL WORK SESSION AND REVIEW LEGISLATION THAT WAS SPECIFIC TO THE AREA OF RESPONSIBILITY THAT EACH OF THOSE COMMITTEES HAD.
AND THEN THEY WOULD REPORT OUT TO THE FULL COUNCIL AT THE BUSINESS MEETING, AND THEN ACTION WOULD BE TAKEN ON THE RECOMMENDATIONS OF THOSE COMMITTEES.
SO, UM, AT THAT TIME WHEN WE HAD THAT COMMITTEE STRUCTURE, THEN THE COMMITTEE OF THE HALL WAS AN OPPORTUNITY TO MEET IN COMMITTEE WITH THE FULL COUNSEL BACK IN, UM, 2000 AND, UM, 16.
UM, THEN COUNSEL MADE A DECISION TO GO AWAY FROM THE COMMITTEE STRUCTURE AND GO TO THE CURRENT STRUCTURE THAT WE HAVE, WHICH IS THE COUNCIL WORK SESSION.
AND IT'S A, UH, A COMMITTEE BASICALLY OF THE WHOLE, SO BY ANOTHER NAME AND, UH, PERFORMS THE SAME FUNCTION.
AND THEN, UM, EVERYBODY IS A MEMBER OF THE COUNCIL WORK SESSION OR THE COMMITTEE OF THE WHOLE.
AND, UH, THINGS THAT GO THROUGH THAT THING ADVANCE TO THE COUNCIL MEETINGS.
SO YOU REALLY COULD PROBABLY, YOU KNOW, IF YOU WANTED TO, I JUST LEFT IT IN THERE BECAUSE, YOU KNOW, WE HAVE USED THAT TITLE IN SOME SPECIAL CIRCUMSTANCES,
[02:20:01]
BUT, UH, REALLY IT WOULD BE A SPECIAL COUNCIL WORK SESSION WOULD BE THE SAME AS THE COMMITTEE OF THE WHOLE, YEAH.I KNOW DIFFERENT TIMES WE'VE CALLED SPECIAL MEETINGS TO HEAR ABOUT TRAFFIC.
WE'VE CALLED A SPECIAL MEETING TO MEET WITH THE SCHOOL BOARD.
WE'VE CALLED SPECIAL MEETINGS TO HAVE, UM, TO MEET WITH CULTURE AND DIVERSITY AND WITH BETHEL.
SO THOSE WOULD BE TO ME THE OTHER KINDS OF SPECIAL MEETINGS THAT WE'D HAVE.
SO JUST REAL QUICK, DOES ANYBODY HAVE ANY ISSUES WITH, UM, COLLECTIVELY OR INDIVIDUALLY SENDING ANY, UM, ISSUES OR CONCERNS THAT YOU HAVE ABOUT THE RULES OF COUNSEL THAT, THAT, THAT TONY'S GONNA GO THROUGH? UM, AND THEN, AND HE CAN COLLECT THAT DATE AND INFORMATION AND THEN DETERMINE WHAT WOULD THEN PASS BY MAJORITY AND PRESENT THAT BACK TO COUNSEL? OR IF YOU JUST WANTED TO AIR IT OUT AND MAKE DECISIONS NOW, THEN WE COULD ADVANCE IT TO MONDAY.
IF, IF THAT WAS COUNSEL'S PREFERENCE? I MEAN, UM, WE DON'T HAVE TO, YOU KNOW, TAKE ACTION IMMEDIATE.
LIKE I SAID, THE EXISTING RULES OF COUNCIL STAY IN EFFECT UNTIL, UH, AN ALTERNATIVE IS ADOPTED.
I'M FINE WITH JUNE PASSING ON TO MONDAY.
I'M FINE IF THE NEW MEMBERS WOULD LIKE A LITTLE MORE TIME TO CHEW ON IT AND MOVE IT TO A NEXT WORK SESSION.
NANCY, UM, HAVE WE GOT EVERYBODY'S COMMENTS ON? WELL, I WAS GONNA GO THROUGH I, I
I MEAN, IF, IF, LOOK, I MEAN, THERE'S, DEPENDING ON, ON WHAT TO, BECAUSE I MEAN, TONY HAD SAID, I, I MEAN, I THINK IT'S OKAY TO MOVE IT TO ANOTHER, ANOTHER WORK SESSION BECAUSE AS TONY SAID, HE WAS GONNA HIT SOME OF THE MAJOR POINTS.
BUT IF EVERYONE ON COUNCIL HASN'T GONE THROUGH, I MEAN, I KNOW WE'VE HAD A, WE'VE HAD A LOT TO READ OVER THE PAST MONTH.
WELL JUST, LET'S CALL IT LAST FOUR OR FIVE DAYS SINCE THE PACKET CAME OUT.
BUT A LOT OF INFORMATION TO READ.
SO IF EVERYBODY HASN'T HAD THE OPPORTUNITY TO GO THROUGH AND LOOK AT THE RULES OF COUNSEL, THEN I THINK THE IDEA OF TONY GOING THROUGH THIS TONIGHT, TOUCHING ON ALL OF THEM, THEN GIVES COUNSEL THE OPPORTUNITY TO GO THROUGH AND, UH, AGAIN, I THINK TAKE NOTES AND WHAT YOU'D LIKE OR DISLIKE, AND THEN LET TONY KNOW THAT IN, IN AN EMAIL WHAT YOU'RE IN FAVOR OF OR WHAT YOU'RE NOT IN FAVOR OF.
AND THEN TONY CAN COLLECT THAT INFORMATION AND PRESENT US ANOTHER RULES OF COUNSEL WITH ALL THE THINGS THAT THERE WAS A MAJORITY IN FAVOR OF.
SO, I MEAN, I THINK, I THINK THAT WOULD, THAT WOULD BE THE PREFERENTIAL WAY TO DO IT.
AND THAT GIVES EVERYBODY THE OPPORTUNITY TO GIVE INPUT, BECAUSE IF THERE'S NO PROBLEM TALKING ABOUT OUT HERE, BUT THERE, YOU MIGHT NOT, AND, AND JUST READING HERE AND THEN HEARING WHAT TONY'S GONNA GO OVER, THAT MIGHT NOT BE, THAT MIGHT NOT BE ENOUGH.
I MEAN, YOU MIGHT NEED MORE TIME.
IF IT ISN'T THAT, THAT'S FINE TOO.
BUT, UM, WANNA MAKE SURE EVERYBODY HAS THE, THE OPPORTUNITY TO, TO GO THROUGH THESE CHANGES AND THE MARKUPS THAT HE'S PRESENTED, UM, TO GIVE EVERYONE THAT OPPORTUNITY.
I MEAN, I, TONY, I MEAN, AS ALWAYS, I APPRECIATE YOUR JEDI TRAINING AND EVERYTHING, BUT, UH, I WOULD LIKE A LITTLE BIT MORE TIME TO JUST READ THROUGH IT MYSELF, BEING NEWER.
UM, I MEAN, I'M, I'M NOT DOUBTING ANYTHING BUT THE, THE VERBIAGE IN THE WORD, LIKE, YOU KNOW, UH, MR. AKIN SAID, YOU KNOW, I, YOU KNOW, I'M USED TO SEEING THINGS MAYBE WORDED A LITTLE BIT DIFFERENTLY.
I CAN APPRECIATE BEING CONSISTENT ACROSS THE BOARD.
I JUST WANNA MAKE SURE THAT, YOU KNOW, I UNDERSTAND.
AND, AND I HAVE A, UM, A GOOD GRASP ON, ON WHAT I SEE.
I MEAN, I, AGAIN, I'M NOT DOUBTING ANYTHING, BUT I WOULD LIKE A LITTLE BIT MORE TIME.
AND, AND I THINK THE OTHER PIECE TO THAT IS TOO, IS IF THERE'S SOMETHING THAT YOU READ, YOU'RE NOT SURE ON, YOU'RE NOT UNDERSTANDING ON, YOU CERTAINLY CAN HAVE THAT CONVERSATION.
IT DOESN'T HAVE TO BE, YOU KNOW, YOU CAN, IF YOU HAVE A A, A QUESTION, YOU CAN PICK UP THE PHONE AND CALL TONY AND SAY, I DON'T UNDERSTAND THIS.
WHAT DOES THIS MEAN? I, SO THOSE CONVERSATIONS CAN HAPPEN AS LONG AS THEY'RE NOT HAPPENING, WHICH I HAVE THROUGH A COLLECTIVE EMAIL.
AS LONG AS THOSE ARE INDIVIDUAL CONVERSATIONS THAT ARE HAPPENING OUTSIDE OF, OF A WHOLE COUNSEL.
DO WE, WHEN WE HAVE OUR REGULAR MEETINGS, DO WE MOTION FOR ADJOURNMENT? NO.
SO THAT, AND THAT'S WHY I, THAT WAS THROWING ME OFF AND, 'CAUSE I'M USED TO, UH, BODIES MEETING MOTION FOR ADJOURNMENT FROM THE BODY, AND YOU VOTE TO ADJOURN, BECAUSE IF YOU DON'T, I'VE SEEN IT ALSO IN A CONTENTIOUS ORGANIZATION, THE, UH, THE, THE, THE PRESIDING MEMBER, BECAUSE SAY, ALL RIGHT, WE'RE DONE MEETING ADJOURNED.
AND THEN YOU GOT OTHER FOLKS OUT THERE THAT SAYING, HEY, WELL HOLD ON A MINUTE.
I WANT TO TALK ABOUT SUCH AND SUCH.
SO THAT'S WHY IT WAS JUST THROWING.
WE HAVEN'T DONE A MOTION TO ADJOURN HERE HISTORICALLY.
AND, UM, THE, THE MAYOR DOES ADJOURN THE MEETINGS AS THE PRESIDING OFFICER.
SO THAT POINT WAS JUST CLARIFYING WHAT HIS ACTUAL PRACTICE BY SPELLING IT OUT.
SO JUST TO HELP CLOSE THE LOOP, I DON'T KNOW IF I'LL HELP CLARIFY OR I'M HOPING TO.
SO WHEN WE COME OUT OF EXECUTIVE, USUALLY THE PRESENTING OFFICER, USUALLY IT'S MAYOR GORE, HE
[02:25:01]
SITS DOWN, HE SAYS, HE TELLS WHAT HAPPENED, HE GIVES A SUMMARY, AND THEN HE ADJOURNS THE MEETING.BUT NORMALLY WE DON'T VOTE TO ADJOURN THE MEETING.
THAT'S, THAT'S BEEN MY EXPERIENCE.
UM, THERE WAS A SUGGESTION, UM, SENT IN AN EMAIL ABOUT, UM, POSSIBLY SPELLING OUT THE PUBLIC ACCESS TO THE MEETING PACKET.
SO, UM, THE, JUST TO BE CLEAR TO EVERYBODY, THE, THE PUBLIC DOES RECEIVE ACCESS TO THE SAME PACKET THAT COUNCIL RECEIVES.
SO IN THE INTEREST OF TRANSPARENCY AND EVERYTHING, THERE'S, THERE'S NOTHING THAT COUNSEL'S RECEIVING IN THE WRITTEN MATERIALS THAT THE PUBLIC DOES NOT HAVE ACCESS TO IN ADVANCE OF THE MEETING AS WELL.
SO I, I, IF COUNSEL WOULD LIKE TO HAVE THAT INCLUDED, I, I DON'T SEE A PROBLEM WITH ADDING THAT STATEMENT INTO SECTION H ABOUT THE, UH, PRE-MEETING INFORMATION.
UM, ITEM N ON PAGE SIX, UM, TALKING ABOUT COMPELLING ITEMS TO THE AGENDA.
UM, THE ONLY CHANGE TO THIS SECTION, IT'S STILL THE SAME PROCESS FOR PROPELLING AN ITEM TO AN AGENDA, BUT, UM, IT, IT SAYS THAT THE ITEM IS ONLY COMPELLED TO THE AGENDA FOR THE MEETING IN WHICH IT IS COMPELLED.
IT'S NOT A REOCCURRING ITEM THAT SHOWS UP INDEFINITELY ON, ON EVERY SINGLE MEETING, UM, UNTIL, UNTIL NO LONGER, UM, REQUESTED.
SO IF THREE PEOPLE WANTED TO PUT THE SAME ITEM ON EVERY MEETING THEY COULD, BUT YOU CAN'T JUST SAY, AS WE'VE DONE IN THE PAST, THAT SOMETHING'S GONNA BE ON THE AGENDA INDEFINITELY.
AND WE, YOU KNOW, THERE'S NO REMOVING THAT UNTIL THOSE THREE PEOPLE CHANGED THEIR MIND.
THEN TO THE FORMAT OF THE AGENDA, UM, AFTER SOME DISCUSSIONS WITH, UM, DIFFERENT PEOPLE ON COUNCIL, UM, WE'VE THROWN THIS AROUND, UH, MULTIPLE TIMES BEFORE.
UH, BUT AS IT RELATES TO THE CITIZEN COMMENTS, UM, THERE'S SOMETIMES A LACK OF CLARIFICATION AROUND THE TWO DIFFERENT TYPES OF CITIZEN COMMENTS WE ALLOW RIGHT NOW WE CALL ONE CITIZEN'S COMMENTS, WE CALL THE OTHER ONE CITIZENS REGISTERED TO SPEAK ON AGENDA ITEMS. SO THE SUGGESTION HERE WOULD BE TO, UM, CHANGE ONE TO CITIZENS' COMMENTS, WHICH IS THE GENERAL COMMENTS, AND WE COULD SPECIFY GENERAL IF NECESSARY.
AND THEN, UM, THE OTHER TYPE WOULD BE CITIZENS' COMMENTS ON AGENDA ITEMS. AND, UM, IN TERMS OF THE ORDERING OF THE AGENDA TO KEEP THE CI CITIZENS' COMMENTS ON AGENDA ITEMS, UM, RIGHT AFTER THE SPECIAL PRESENTATIONS AND PRIOR TO THE LEGISLATIVE CONSIDERATIONS.
UM, AND THEN MOVING THE GENERAL CITIZENS' COMMENTS UNTIL THE END OF THE MEETING, UM, AND, UM, HAVING THOSE BEFORE THE CITY OFFICIALS REPORTS AND COMMENTS.
DO WE WANNA HAVE A DISCUSSION ABOUT THAT AT ALL? MAKES SENSE.
TELL ME, UH, JUST, IS THAT JUST A TYPO? 'CAUSE YOU MARKED OUT ON, SHOULDN'T YOU KEEP ON ON THAT NUMBER EIGHT OR NUMBER EIGHT NINE? NO, IT GONNA BE LIKE SIMPSON'S COMMENTS HYPHEN AGENDA ITEMS. OKAY.
AND THEN I THINK I'M GONNA CHANGE THE OTHER ONE TO CITIZEN'S COMMENTS GENERAL.
SO THERE'D BE A DISTINCTION, BUT THEY'RE, YOU KNOW, THEY'RE REALLY THE SAME THINGS.
THEY'RE FOR DI JUST FOR A DIFFERENT PURPOSE.
AND, AND, UH, I GET A LOT OF CALLS AND QUESTIONS ABOUT THAT, SO I'M JUST TRYING TO UMM, MAKE THAT MORE UNDERSTANDABLE TO THE PEOPLE.
THE WAY IT WAS PURPOSED HERE, IT DOESN'T LOOK LIKE THAT.
SO YEAH, I, I THINK IT'S JUST THE TRACKING.
UM, AND THE, YOU KNOW, A NUMBER OF COMMUNITIES DO IT THIS WAY IN TERMS OF, UH, THE ORDER OF THE CITIZENS' COMMENTS, THE THINKING HERE IS THAT YOU STILL NEED TO ALLOW PEOPLE TO SPEAK ON AGENDA ITEMS AT THE TIME THE ITEM'S BEING DISCUSSED.
SO YOU WOULDN'T WANT TO HAVE THAT AT THE END OF THE MEETING, BUT THE GENERAL COMMENTS COULD BE AT THE END OF THE MEETING.
UM, AND SOMETIMES PEOPLE, IF THEY SIT THROUGH AND LISTEN TO ALL THE DISCUSSION, MAYBE THERE IS SOMETHING, UH, THAT GETS ANSWERED BEFORE THEY EVEN GET TO THE POINT OF MAKING THEIR COMMENTS.
UM, AND THEY'VE HAD TIME TO TAKE IN ALL THE INFORMATION FROM THE MEETING BEFORE MAKING THOSE COMMENTS.
NO, I'M FINE WITH THE FORMAT AND EVERYTHING LIKE THAT, BUT JUST ON AGENDA ITEMS AND NOT CLARIFYING WHAT NUMBER 12 ON CITIZEN COMMENTS IS.
SO I THINK IT JUST NEED TO BE ADDED ON HYEN ON AGENDA ITEMS AND HYEN ON GENERAL DISCUSSION.
[02:30:01]
DO WE REALLY, DO WE REALLY WANT TO MAKE PEOPLE SIT THROUGH THE WHOLE MEETING? IF THEY WANNA COME IN HERE AND SAY THAT I HAVE A NEIGHBORHOOD PROBLEM.I ALWAYS THOUGHT WE SHOULD HAVE EMPLOYEES GO FIRST.
THEY'VE ALREADY HAD A LONG DAY AT WORK AND HAVE THEM GO FIRST AND GET THEM GOING ON THEIR WAY.
AND THEN WE TALK ABOUT A LEGISLATION AND WE HEAR ON THE TOPIC OF G WHATEVER G IS, WE CAN HEAR FROM THE RESIDENTS THAT WANTS TO SPEAK WITH THAT ITEM.
BUT THAT WAS JUST MY EMPLOYEE, MY IDEA TO GET THE EMPLOYEES OUT EARLIER.
AND THERE'S, UM, I MEAN, YOU HAVE SOME OF THE SERIAL PEOPLE THAT, UM, WE USED TO HAVE A GENTLEMAN WHO WOULD GO TO EVERY COMMUNITY IN THE REGION AND SCHEDULE HIM HIMSELF AROUND, UH, APPEARING ON TV, UM, YOU KNOW, JUST TO, HE ENJOYED BEING RECOGNIZED AND WENT TO LIKE 14 DIFFERENT COMMUNITIES.
UM, UH, SO, UH, YOU KNOW, THAT DETERS THAT KIND OF SHOWMANSHIP BY PUTTING IT LATER IN THE MEETING.
WELL, WE, WE'VE HAD SOME OF THOSE HERE.
I THINK, I THINK THE, THE, THE INTENT BEHIND THIS WAS JUST, AGAIN, LOTS OF TIMES THE PEOPLE THAT COME TO THE PODIUM TO, TO, TO, TO SPEAK.
AND THOSE ARE, IT'S EITHER INFORMATION THAT, THAT THEY HAVE, THAT THEY WANNA TALK ABOUT THAT IS GOING TO BE VERY CLEARLY LAID OUT AND DEFINED WITH ACCURATE INFORMATION PRIOR TO, PRIOR TO SPEAKING.
AS, AS GENERAL COMMENTS, I THINK CERTAINLY WITH TONY AGREEING, KEEPING THE SPECIFIC COMMENTS TO THE AGENDA, OBVIOUSLY THAT HAS TO HAPPEN EARLIER UPFRONT IF SOMEBODY HAS, UH, A COMMENT ABOUT SOMETHING SPECIFIC.
BUT YEAH, I MEAN, WE DON'T WANNA TAKE AWAY ANYONE'S RIGHT TO BE ABLE TO SPEAK AT THE MEETING, BUT I THINK JUST THE ORDER OF WHICH THEY DO, I MEAN, IF IT, IF SOMEBODY HAS SOMETHING THAT'S IMPORTANT TO, TO SAY, I MEAN, I THINK, UM, I DON'T THINK THERE'S AN ISSUE WITH HAVING THAT AT THE END OF THE MEETING.
I MEAN, THAT'S, THAT HAPPENS RIGHT BEFORE COUNSEL'S COMMENT.
SO I THINK ANOTHER THOUGHT OF THIS IS IF SOMEONE WANTS TO ADDRESS SOMETHING IN A GENERAL COMMENT, IF THEY DO IT AT THE BEGINNING OF THE MEETING, YOU MAY NOT REMEMBER OR WANT TO ADDRESS SOMETHING THAT SOMEONE TALKS ABOUT AT THE BEGINNING OF THE MEETING WHEN IT COMES TIME FOR YOUR COMMENTS AT THE END.
SO, I MEAN, THERE'S LOTS OF TIMES BEFORE WE ADJOURN THE MEETING, WHEN WE OPEN UP THE COUNCIL COMMENTS AND, YOU KNOW, COMMENTARY THAT NOBODY HAS ANYTHING TO SAY.
BUT IF SOMEBODY WAS AT THE PODIUM AND JUST SPOKE ABOUT AN ISSUE THAT MIGHT GET YOU TO ENGAGE AND, AND TALK ABOUT THAT IN, IN YOUR COMMENTS.
SO, YOU KNOW, I CAN, I CAN SEE BOTH SIDES OF THE COIN THERE, BUT I ALSO DON'T THINK THAT IT'S A, A MAJOR STRUGGLE OR, OR, OR A MAJOR ISSUE TO HAVE GENERALIZED COMMENTS AT THE END.
BEFORE COUNSEL HAS THE OPPORTUNITY TO COMMENT.
BUT PLEASE SEND YOUR COMMENTS TO TONY.
KATE, CAN WE TRY IT ONE WAY FOR 2024 AND MAYBE A DIFFERENT WAY FOR 2025? LIKE, I'M OPEN TO BOTH WAYS.
I JUST DON'T, WELL, THERE BE DEFINITELY, THERE'LL BE NEW RULES OF COUNSEL, BUT AGAIN, THESE RULES OF COUNSEL JUST FOR THIS YEAH.
IT, IT COULD CHANGE CHANGE AT ANY TIME.
IT COULD CHANGE THREE, THREE MONTHS FROM NOW.
IF YOU GUYS DON'T THINK IT'S WORKING, YOU COULD CHANGE IT BACK.
I'M OPEN TO WHAT THE OTHERS HAVE TO SAY.
SCOTT, IN GENERAL, I THINK OUR COUNCIL MEETINGS ARE ALWAYS WAY SHORTER THAN WORK SESSIONS ANYWAYS.
IT'S NOT THAT VERY LONG TO WAIT TO GET UP AND SPEAK ON A GENERAL ITEM.
AND WE STILL HAVE PUBLIC HEARINGS THAT TAKE PLACE AT THE COUNCIL MEETINGS TOO.
SO THOSE ARE STILL GONNA BE SCHEDULED, UH, EARLIER IN THE AGENDA SO THAT PEOPLE WOULD HAVE THE OPPORTUNITY TO, AGAIN, COMMENT ON A SPECIFIC ITEM THROUGH A PUBLIC HEARING AS WELL.
ANY OTHER QUESTIONS? COMMENTS? OKAY.
UH, THE MOTION TO RECONSIDER, UH, THE CHANGE TO THIS WOULD BE, UH, CURRENTLY TO DO A MOTION TO RECONSIDER, UM, IT HAS TO BE SOMEBODY, UH, MEANING A MEMBER OF COUNCIL WHO MAKES THE MOTION TO RECONSIDER, WHO VOTED WITH THE PREVAILING SIDE, EITHER IN APPROVING THE ITEM OR DISAPPROVING THE ITEM.
UH, THE SUGGESTED CHANGE IS TO, UM, ALLOW A COUNCIL MEMBER WHO WAS ABSENT FROM THE MEETING TO MAKE A MOTION TO RECONSIDER.
SO SAY YOU WERE VERY PASSIONATE ABOUT, UH, AN ISSUE OF LEGISLATION
[02:35:01]
ONE WAY OR ANOTHER, AND YOU WERE ON VACATION WHEN THAT WAS VOTED ON, HELD BY ONE VOTE, AND, UM, THAT COUNCIL MEMBER WHO WAS ABSENT COULD MAKE A MOTION TO RECONSIDER OR COULD BE BROUGHT BACK, AND THEN MAYBE THERE WOULD BE A DIFFERENT OUTCOME AS A RESULT.SO WHERE IT SAYS, OR BY A COUNCIL MEMBER WHO WAS ABSENT, WOULD YOU ACCEPT A MODIFICATION ON THAT TO WHO WAS, UM, EXCUSED ABSENCE? IT WAS ON AN EXCUSED ABSENCE, YES.
SO THAT SOMEONE'S JUST NOT HERE.
AND THEN GET THE MOTION FOR RECONSIDER.
I THINK THEY NEED TO BE EXCUSED FROM THE MEETING IN ORDER TO RECONSIDER, RECONSIDER THAT COULD, THAT CERTAINLY COULD BE, UH, CHANGED THAT WAY.
UM, THE ONLY THING WOULD BE KIND OF TO YOUR POINT EARLIER IS IF, YOU KNOW, UM, PEOPLE ARE USING THIS TO A CERTAIN WAY, THEN IF THEY WANTED TO SHUT SOMEONE DOWN, THEY COULD NOT APPROVE THEIR ABSENCE, UH, OR NOT EXCUSE THE ABSENCE AS A MEANS OF PREVENTING THEM FROM DOING A MOTION OF RECONSIDERATION.
SO YOU GOTTA LOOK AT IT FROM BOTH SIDES, I GUESS.
THERE YOU GOT CONVOLUTED ALL OF A SUDDEN THANK YOU WATER THROUGH A FIRE HOSE.
BUT YEAH, IF YOU, IF THAT COULD BE A SUGGESTION IF SOMEONE WANTED TO CONSIDER IT, BUT I THINK YOU HAVE TO LOOK AT IT FROM ALL THE SIDES OF THE POTENTIAL USE OF THE MOTION TO EXCUSE, BECAUSE SOMETIMES, UH, THE MOTION TO EXCUSE ABSENCES HAS BEEN CONTROVERSIAL HERE IN WITH PAST COUNCILS.
AND THEN WE WENT THROUGH A PERIOD WHERE PEOPLE, YOU KNOW, ONE MAYOR WAS WANTING PEOPLE TO, YOU KNOW, UH, THEY HAD TO PUBLICLY STATE THE REASON THEY WERE NOT HERE.
UM, AND THEN PEOPLE WERE CONCERNED ABOUT THEIR SAFETY OR IF THEY WERE ON VACATION, THEY DIDN'T WANNA BE TELLING PEOPLE THEY WERE OUTTA TOWN.
THEY DIDN'T WANT TO DISCUSS THEIR HEALTH ISSUES WITH PEOPLE.
SO WE'VE, WE'VE KIND OF GENERALLY GONE LATELY WITH, YOU KNOW, YOU'RE ALL PROFESSIONALS UP HERE THAT IF YOU SAY YOU CAN'T BE HERE, THEN WE SHOULD REASONABLY, UM, EXPECT THAT THE ABSENCE SHOULD BE EXCUSED UNLESS IT'S A, A, A REOCCURRING ISSUE THAT, UM, DEFIES LOGIC
AND I THINK WE ALWAYS, UM, IF YOU'RE GOING TO MISS A MEETING, CERTAINLY AN, AN EMAIL TO TONY SOONER THAN THREE MINUTES BEFORE WE WALK OUT HERE ON THE DAIS WOULD BE GREATLY APPRECIATED AS OPPOSED TO THE WAY IT HAS BEEN DONE BY OTHERS IN THE PAST.
DON UH, TONY, AGAIN, MOTION RECONSIDER BY THAT, UM, ABSENTEE COUNCIL MEMBER WOULD STILL REQUIRE A SECOND AND A MAJORITY VOTE TO, UM, UH, MOVE TO RECONSIDERATIONS.
AND SO IT, FIRST IT WOULD, TO YOUR POINT, IT WOULD BE A SECOND.
AND THEN IF THAT WAS MADE AND WE HAD DISCUSSION, THEN YOU VOTE ON THE MOTION TO RECONSIDER THAT DOESN'T CHANGE THE OUTCOME OF ANYTHING THAT JUST ALLOWS IT TO BE BROUGHT BACK FOR RECONSIDERATION, THEN THERE WOULD STILL HAVE TO BE A MAJORITY VOTE TO, TO CHANGE ANYTHING TO, TO CHANGE IT ONE WAY OR THE OTHER.
IT'S JUST AN OPPORTUNITY, UH, FOR THOSE EXTENUATING CIRCUMSTANCES.
LIKE YOU MAYBE HAD A FAMILY HEALTH EMERGENCY AND COULDN'T BE PRESENT ON SOMETHING THAT YOU'RE VERY PASSIONATE ABOUT AND GIVE YOU THE OPPORTUNITY TO BRING THAT BACK FOR, UH, AT LEAST ATTEMPT TO BRING IT BACK, UH, WITH YOUR, WITH THE REST OF COUNSEL'S CONSENT FOR RECONSIDERATION.
AND I THINK THOSE WERE THE MAJOR ONES.
UM, THE ONE THAT, UM, I WAS GOING TO TRY TO HAVE AVAILABLE BASED ON SOME DISCUSSION THAT WE HAD HAD, UH, WAS HOW TO, UH, DEFINE AN ABSTENTION AND HOW ABSTENTIONS COUNT OR DO NOT COUNT RELATIVE TO VOTING BY COUNSEL.
AND, UM, JERRY MCDONALD AND DAVE MONTGOMERY WITH PS AND E AS OUR LAW DIRECTORS, BECAUSE JERRY'S HAD SOME HAND IN THIS, IN SOME OF THE PAST DISCUSSIONS THAT WE'VE HAD.
UM, THEY'RE DOING A LEGAL REVIEW ON THAT ISSUE NOW.
SO, UH, WHEN, WHEN THEY FINALIZE THAT, UM, I DON'T HAVE IT FOR TONIGHT, UH, BUT WE WOULD HOPE TO MAYBE MAKE SOME LANGUAGE CHANGES, UH, UH, PROPOSED AROUND ABSTENTIONS, UH, FOR COUNCIL'S CONSIDERATION AS WELL.
THAT'S ANOTHER GOOD REASON TO DO A YEAH.
UM, I WANTED TO ASK YOU ON, ON SECTION 11, UM, THE LAST LINE, IT SAYS THAT APPOINTMENTS FOR THE BOARDS AND COMMISSIONS WILL
[02:40:01]
BE MADE IN ACCORDANCE WITH THE PROCESS SAYS, SET FORTH IN THE CITY OF HUBER HEIGHTS BOARD AND COMMISSION'S HANDBOOK.WHAT'S THE PLAN TO UPDATE THAT? YOU'LL HAVE A DRAFT BY, UH, I WOULD SAY MAY AT THE LATEST.
UM, I HAVE A LONG LIST OF THINGS I'VE BEEN COLLECTING SURE.
AND, UH, IT WAS LAST APPROVED BY COUNCIL IN 2017.
SO WE'VE ADDED A COUPLE NEW BOARDS AND COMMISSIONS SINCE THEN, UH, THAT AREN'T INCLUDED.
BUT, UH, YEAH, I, I WILL BE WILLING AFTER THAT BACK TO COUNSEL AS WELL FOR YOUR CONSIDERATION.
UM, JUST, UH, TRYING TO FIT EVERYTHING.
ONE, ONE UNDERSTOOD ONE AT A TIME, BUT IT UNDERSTOOD IT IS ON THE CALENDAR AND ON SECTION, UH, 14 EVALUATION IS CITY OFFICIALS.
YOU KNOW, HOW OFTEN, UH, WHAT FORMS ARE REQUIRED.
I MEAN, THIS, THIS JUST, UH, IT SAYS ANNUALLY, BUT WE DON'T REALLY HAVE A PROCESS FINALIZED YET.
SO I'M NOT QUITE SURE WHAT THIS PARAGRAPH IS DOING.
WELL, UH, I DIDN'T CHANGE MUCH IN THAT SECTION EXCEPT TO SAY THAT, UM, THE MAYOR AND OR THE VICE MAYOR WILL BE RESPONSIBLE FOR PRESENTING THE FINAL EVALUATIONS TO THE COUNCIL EMPLOYEES THAT THEY SUPERVISE.
THAT WAS THE ONLY CLARIFICATION I MADE.
I LEFT THE REST OF IT THE SAME.
SO, UM, DEPENDING ON THE COUNCILS THAT HAVE EXISTED, WE'VE HAD, UH, DIFFERENT EXPECTATIONS IN TERMS OF EVALUATIONS.
UM, THERE'S BEEN DIFFERENT TOOLS USED.
UM, ONE TIME THERE WAS, UH, EVALUATIONS THAT WERE SPECIFIC TO THOSE POSITIONS, AND WE WENT TO USING THE SAME EVALUATION FORM THAT, UH, WAS USED BY THE REST OF CITY STAFF.
AND, UM, THERE'S BEEN SOME YEARS WHERE COUNCIL'S OPTED NOT TO EVALUATE, UH, THE COUNCIL EMPLOYEES.
WELL, I UNDERSTAND, BUT I, LIKE, I, I, I DON'T KNOW WHAT THE PURPOSE OF WHAT, WHAT ARE WE GONNA DO? SO, SO I THINK, YOU KNOW, I I DO BELIEVE THAT THERE WOULD BE A, UH, A CHANGE IN HOW WE WOULD WANT TO EVALUATE THE THREE EMPLOYEES OF COUNSEL.
UH, I THINK, I THINK WE CAN BE SUCCESSFUL WITH THAT NOW.
BUT I ALSO THINK THAT, I MEAN, I HAVE NO PROBLEM TALKING ABOUT A REVIEW, MAKING THAT A TOPIC OF A WORK SESSION VERY SOON SO WE CAN ESTABLISH A PROCEDURE FOR, YOU KNOW, EVALUATION OF LAW DIRECTOR, THE CITY MANAGER, AND THE CLERK.
I MEAN, THAT'S, SO WE CAN PUT THAT INTO A FORMALIZED PROCESS.
SO I THINK I'M, I MEAN, I'M OKAY AT LEAST WITH THE, WITH THE LANGUAGE THAT'S THERE REGARDING THAT.
BUT WE'LL HAVE A WORK SESSION TOPIC OF DISCUSSION ON WHAT THAT EVALUATION PROCESS IS GONNA BE, HOW IT'S PUT TOGETHER, UM, AND THEN PRESENT IT.
I, SO, YEAH, SO WE'LL, WE'LL HAVE A, WE'LL HAVE A WORK SESSION DISCUSSION ABOUT THAT.
THIS JUST BASICALLY SAYS IT, IT WILL BE DONE ANNUAL.
I, AND, AND I DON'T HAVE A PROBLEM WITH THE WORDING, BUT WE DON'T HAVE A PROCESS YET.
SO, YOU KNOW, THAT'S, THAT'S BASICALLY WHAT I WAS ASKING.
SO I'LL TAKE ANY OTHER QUESTIONS IF THERE ARE ANY.
UM, OTHERWISE I'D APPRECIATE YOUR FEEDBACK.
UM, I WOULD SAY, UM, IN ORDER FOR ME TO, UH, GET IT INTO THE NEXT PACKET, UH, FOR THE WORK SESSION AND ALLOW FOR, UH, CONSOLIDATION OF EVERYBODY'S COMMENTS AND EVERYTHING, IF I COULD GET THAT, UH, LIKE A WEEK FROM TODAY BY NEXT TUESDAY, UM, BECAUSE THE PACKET WOULD GO OUT ON THURSDAY.
NEXT WEEK, WEEK SHOULD BE TIME FOR ONE TO REVIEW AND MAKE EDITS, CHANGES, OR HAVE QUESTIONS.
SO FINISHING UP, WE HAVE ITEM THREE
[ Charter Review Commission]
P, WHICH IS A CHARTER REVIEW COMMISSION.GET TO YOU FOR COMMENTS DONE EVERY 10 YEARS.
WELL, I'M GONNA TALK ABOUT THAT.
SO, UH, THOSE OF YOU WHO ARE NOT FAMILIAR, UM, WE'VE HAD SEVERAL CHARTER REVIEW COMMISSIONS.
UH, THE, UM, THE CHARTER DOES SAY THAT THE CHARTER REVIEW COMMISSION, OR THE CHARTER SHOULD BE REVIEWED AT A MINIMUM, UM, AT LEAST EVERY 10 YEARS.
BUT IT CAN BE DONE AT ANY FREQUENCY, UH, JUST NOT LONGER THAN A 10 YEAR SPANS.
UM, THERE'S BEEN SOME DISCUSSION ABOUT, UH, RE INVOKING A, UM, CHARTER REVIEW COMMISSION IN 2024 TO REVIEW THE CITY CHARTER.
UH, THE LAST ONE WAS DONE IN, UM, 2016 TO 2017.
SO THAT WOULD BE ABOUT EIGHT YEARS, UH, SINCE THE LAST REVIEW.
UM, THOSE OF YOU WHO WERE AROUND AT THAT POINT, UH, PROBABLY RECALL WE HAD A SIGNIFICANT NUMBER OF, OF, UH, AMENDMENTS TO THE CHARTER THAT WERE PROPOSED BY THE CHARTER REVIEW COMMISSION.
UM, THE CHARTER REVIEW COMMISSION IS JUST ADVISORY.
SO WHEN THEY REVIEW THIS AND, UH, THEY MAKE RECOMMENDATIONS, THOSE RECOMMENDATIONS GO TO COUNCIL.
AND THEN IT WOULD REQUIRE COUNCIL TO ACT ON THE, UH, CHARTER REVIEW COMMISSION'S RECOMMENDATIONS IN TERMS OF WHETHER THEY WANT TO ADOPT ORDINANCES TO PLACE, UH, THESE RECOMMENDED CHANGES TO THE CHARTER ON THE BALLOT FOR
[02:45:01]
VOTER APPROVAL.'CAUSE ANY AMENDMENT TO THE CHARTER HAS TO BE APPROVED BY THE VOTERS AT, AT, UH, IN AN ELECTION.
BUT COUNCIL HAS TO TAKE THE STEP OF PUTTING IT BEFORE THE VOTERS FOR CONSIDERATION.
SO, UH, AND LIKE ANYTHING WE HAVE TO HAVE, I MEAN, IF THERE, IF THERE WOULD BE ANY RECOMMENDED AMENDMENTS TO THE, THE CHARTER IN, OR THAT HAS TO BE PASSED BY COUNSEL IN, IN A TIMEFRAME, THAT ALLOWS TONY TO GET THAT INFORMATION TO THE ACTUAL BOARD OF ELECTIONS 90 DAYS PRIOR TO THE NOVEMBER ELECTIONS THAT STARTS BACKDATING THAT UP UNTIL ABOUT AUGUST.
SO, UM, IF, IF WE DECIDE THAT THIS IS A GOOD TIME TO REVIEW THE CHARTER AND, AND EVOKE THIS COMMISSION, WE NEED TO START ON THIS SOONER THAN LATER TO ALLOW THE FORMATION OF THE COMMITTEE, UM, OF THE COMMISSION, LET THEM GO THROUGH THE WORK OF REVIEWING THE CHARTER, MAKING THOSE CHANGES, MAKING THOSE RECOMMENDATIONS FOR CHANGES, HAVING COME BACK TO COUNCIL, HAVING COUNSEL HAVE THE OPPORTUNITY TO, TO TALK ABOUT THOSE IN, IN OPEN MEETING, OPEN FORM, AND THEN HAVING THOSE VOTED ON AND APPROVED, WHICH AMENDMENTS OR WHICHEVER RECOMMENDATIONS WOULD WANT TO GO TO THE BALLOT IN ORDER TO GET THEM TO THE BALLOT TO THE BOARD OF ELECTIONS 90 DAYS PRIOR TO THE ELECTION IN NOVEMBER.
SO, SO I THINK, UM, IF IT'S SOMETHING WE WANNA DO, IT NEEDS TO BE STARTED SOONER RATHER THAN LATER.
AN EXAMPLE OF SOMETHING THAT LIKE CHANGED THE LAST TIME AROUND WAS, UH, PRIOR TO THE LAST CHARTER REVIEW COMMISSION, WE USED TO, UH, IN OUR CHARTER REQUIRE THREE READINGS OF ALL RESOLUTIONS AND THREE READINGS OF ALL ORDINANCES.
SO IT MADE IT VERY DIFFICULT TO EXERCISE THE AUTHORITY OF CITY GOVERNMENT IN TERMS OF GETTING THINGS PASSED BECAUSE YOU EITHER NEEDED TO WAIVE THESE ADDITIONAL READINGS, PARTICULARLY ON THE RESOLUTIONS, UM, TO, TO GET SOMETHING DONE AND, UH, TO GET IT INTO EFFECT.
SO THAT WAS SOMETHING THAT CAME OUT OF THE LAST CHARTER REVIEW COMMISSION, WAS TO CHANGE ORDINANCES TO JUST TWO READINGS AND RESOLUTIONS TO JUST A SINGLE, UH, UH, READING AND CHANGE THE EFFECTIVE DATE OF THOSE ITEMS ONCE THEY WERE ADOPTED BY COUNCIL, WHICH HAS ALLOWED US TO BE A LOT MORE EFFICIENT IN THE OPERATION OF GOVERNMENT.
SO, YOU KNOW, IT CAN BE ANYTHING LIKE THAT, UM, UM, THAT COULD BE CHANGED OR PROPOSED.
UM, WE JUST WOULD WORK THROUGH THE CHARTER AND, UH, THE MEMBERS OF THE COMMISSION WOULD, UH, COME UP WITH IDEAS OR BRING IDEAS FOR SUGGESTIONS THAT, UH, WOULD IMPROVE THE CHARTER BECAUSE THIS WAS, YOU KNOW, DRAFTED 40 SOME YEARS AGO.
SO NOW WE'RE AT A POINT WHERE THINGS EVOLVE, JUST LIKE THE CONSTITUTION, WHERE YOU MAKE AMENDMENTS TO IT AND CHANGES OVER TIME TO REFLECT, UH, NEW CIRCUMSTANCES OR CHANGING NEEDS.
SO I GUESS THE FIRST WOULD BE, UH, IF COUNSEL WANTS TO CONSIDER, UH, THE IDEA OF A CHARTER REVIEW COMMISSION IN 2024, AND IF SO, THEN I COULD DISCUSS KIND OF WHAT THE OUTLINE OF THE PROCESS WOULD BE MOVING FORWARD FROM THERE.
SO JUST TO BE CLEAR, WE WOULD START IT THIS YEAR AND IT WOULD BE DONE BY AUGUST 1ST, ROUGHLY, TO BE IN FRONT OF THE BOARD OF ELECTION FOR NOVEMBER.
OR WOULD IT WOULD TAKE THE WHOLE YEAR, 2024 TO BE OUT IN 2024? WELL, UM, I THINK WE WOULD TRY TO GET THROUGH IT.
I, I MEAN, UM, IT WOULD DEPEND ON HOW DEEP THEY GO INTO THE SUGGESTIONS THAT THEY MAKE OR THE RECOMMENDATIONS THEY MAKE.
UM, AS THE MAYOR REFERENCED, IF WE WANTED TO HAVE IT ON THE, UH, NOVEMBER BALLOT, WE WOULD HAVE TO HAVE THE RECOMMENDATIONS PROBABLY WRAPPED UP BY LATE JUNE, EARLY JULY IN ORDER TO HAVE THEM IN PROPER FORMAT, ADOPTED LEGISLATIVELY BY COUNCIL AND THEN PLACED ON THE BALLOT WITH THE BOARD OF ELECTIONS.
UM, LAST TIME AROUND WE HAD SO MANY AMENDMENTS TO THE CHARTER THAT WERE RECOMMENDED AND ADOPTED BY COUNCIL THAT WE SPLIT THE CHARTER AMENDMENTS OVER TWO ELECTIONS.
UH, SO HALF OF 'EM, UH, WENT AT ONE ELECTION AND THEN THE REST AT THE NEXT ELECTION.
UM, JUST SO THE VOTERS WEREN'T OVERWHELMED WITH, YOU KNOW, 15 OR 16 DIFFERENT, UH, CHAPTERS.
BECAUSE IF YOU HAVEN'T, IF YOU HAVEN'T REALIZED SOME OF THE BALLOT LANGUAGE THAT THE ATTORNEYS REQUIRE, SEEMS LONG UNNECESSARY, BUT
SO, YEAH, SO IF WE, IF I WOULD THINK IF THE CHARTER COMMISSION ONLY GOT THROUGH THREE FOURTHS OF THE CHARTER AND THEY HAD SOLID RECOMMENDATIONS THAT COULD GO TO THE NOVEMBER BALLOT, AND IF THEY STILL NEEDED TIME TO FINISH, ANY OTHER RECOMMENDATIONS COULD GO THEN TO THE MAY PRIMARY BALLOT OF THE FOLLOWING YEAR.
SO THERE'S NOTHING THAT SAYS THEY ALL, ANY RECOMMENDATION IF THERE'S ANY MADE AT ALL WOULD HAVE TO GO A HUNDRED PERCENT ON THE, ON THE NOVEMBER, ON THE NOVEMBER BALLOT.
BUT THE GOAL I THINK WOULD BE TO, WOULD BE TO TRY TO GET AS MUCH OF IT DONE AND COMPLETED BY THE END OF JUNE.
HOW MANY CHAPTERS ARE IN THE CHARTER AGAIN? REMIND ME.
SO SAY HALF THIS YEAR AND HALF NEXT YEAR.
WELL, I JUST THINK IT JUST DEPENDS ON WHAT THE, WHAT THE FLOW IS.
YEAH, WELL, AND WHAT THE IDEAS ARE.
YOU MIGHT COME TO A LOT OF SECTIONS AND FEEL THAT IT'S FINE.
[02:50:01]
FINE.WE HAD SOME ISSUES, UH, BEFORE WITH, UH, ABOUT ISSUES OF, WITH MAYOR SIGNING THE LEGISLATION, UH, THE MAYOR'S VETO.
AND THOSE WERE SOME OF THE OTHER THINGS THAT WERE CLARIFIED THROUGH CHARTER AMENDMENTS AS WELL, THAT I THINK TECHNOLOGY NEEDS TO BE MORE OF A PIECE OF HOW WE DO THINGS.
TECHNOLOGY'S CHANGED SINCE 40 YEARS AGO WE STARTED.
AND THAT, THAT'S A GOOD POINT, KATE.
'CAUSE SOME OF THIS, UH, TALK ABOUT, YOU KNOW, NEWSPAPERS OF GENERAL CIRCULATION AND STUFF FOR ADVERTISING.
UM, THE STATE HAS CREATED A, UH, CLEARINGHOUSE BASICALLY FOR AD PUBLIC ADVERTISING AND PUBLIC NOTICES THAT CAN BE UTILIZED.
BUT A LOT OF CHARTERS STILL HAVE THE OLD LANGUAGE THAT YOU HAVE TO STICK WITH THE NEWSPAPER GENERAL CIRCULATION, WHERE, YOU KNOW, UH, SOCIAL MEDIA AND, AND OTHER PLATFORMS, WEBSITES AND STUFF AREN'T TAKEN INTO CONSIDERATION 'CAUSE THEY DIDN'T EXIST AT THAT TIME.
SO, UH, TECHNOLOGICAL CHANGES COULD BE SOMETHING THAT COULD BE DISCUSSED AS PART OF, UH, POTENTIAL CHARTER AMENDMENTS.
SO IF, IF IT HELPS, I MEAN, THE PROCESS THAT WE'VE UTILIZED, UH, THE LAST COUPLE TIMES, AND I'VE BEEN THE STAFF LIAISON, UH, TO THE CHARTER REVIEW COMMISSION SINCE I'VE BEEN HERE.
UM, WE'VE, UH, DONE A NINE MEMBER CHARTER REVIEW COMMISSION THAT INCLUDED, UH, THREE MEMBERS OF COUNCIL, UH, TWO MEMBERS OF STAFF WHO WERE RESIDENTS OF THE CITY AND THEN, UH, FOUR CITIZENS AT LARGE, UH, THAT WERE RESIDENTS.
AND, UM, THAT FORMED THE NINE MEMBER GROUP.
WE SCREENED THEM LIKE WE DO FOR BOARD AND COMMISSION APPLICANTS.
UM, COUNCIL WOULD MAKE THOSE APPOINTMENTS TO THE CHARTER REVIEW COMMISSION AND THEN THEY'D BE CONVENED FOR SO MANY MONTHS OR SUCH AND SUCH A TERM, UH, TO COMPLETE THEIR WORK IN REVIEWING THE CHARTER AND BRINGING BACK RECOMMENDATIONS.
SO DO WE NEED TO PASS BY LEGISLATION, THE CREATION OF THE, OF THE CHARTER REVIEW COMMISSION THE LAST TIME, UM, WE JUST DID IT BY MOTION TO CREATE A, A CHARTER REVIEW COMMISSION SPECIFYING THE MEMBERSHIP OF THAT COMMISSION.
AND, UH, THAT'S, THAT'S HOW IT WAS DONE THE LAST TWO TIMES.
SO WE HAVE TO KNOW THE SPECIFIC MEMBERS BY AT THE MOTION OR JUST THE MOTION? NO, IT JUST SAYS THERE WOULD BE LIKE, THE LAST ONE SAID WAS A MOTION TO APPOINT A CHARTER REVIEW COMMISSION CONSISTING OF THREE COUNCIL MEMBERS.
TWO STAFF MEMBERS FOR CITIZENS.
ANY OBJECT? YES, DON? THE ONLY THING I WAS GONNA SAY IS HAVING JUST SAT THROUGH THE ORDINANCE REVIEW COMMISSION, UM, OUR CLERK OF COUNSEL WILL DIVIDE THIS UP INTO BITE-SIZED CHUNKS.
UM, AND IF THERE'S A TIMELINE OF, UM, SIX MONTHS, UH, OR WHATEVER THE TIMELINE IS, UM, HE'S A PRETTY GOOD DRILL SERGEANT AS WELL, SO HE MAKES SURE THAT WE STAY ON TASK.
UH, SO, UH, I HAVE NO
BUT, UH, UH, I JUST WANTED TO, UH, FOR THOSE WHO MIGHT BE CONSIDERING IT, TONY KEEPS IT ON TRACK AND, UM, I, I THINK WE CAN GET THROUGH IT.
ANY OBJECTIONS TO, UM, MOVING A MOTION ON TO MONDAY'S MEETING TO ESTABLISH A CHARTER REVIEW COMMISSION FOR 2024? NO.
THAT WAS THE LAST ITEM ON OUR AGENDA THIS EVENING.
SO IT IS NOW 8 56 AND THIS COUNCIL WORK SESSION IS ADJOURNED.