[1. Call Meeting To Order/Roll Call]
[00:00:02]
WELL, GOOD EVENING EVERYONE, AND HAPPY NEW YEAR.
THIS IS THE CITY OF HEBREW HEIGHTS CITY COUNCIL WORK SESSION.
TODAY'S DATE IS JANUARY 2ND OF 24, AND WE ARE GETTING STARTED AT 6 0 2.
THIS MEETING IS OFFICIALLY CALLED TO ORDER.
SO MR. ROGERS, IF YOU WOULD CALL THE ROLE AND THE NEW ROLE, THE NEW ROLE, AND WELCOME TO MR. LOONEY, MR. AKINS AND MR. DAVIDSON, UH, ON OUR CITY COUNCIL.
SO CONGRATULATIONS AGAIN, GENTLEMEN, AND WELCOME.
OKAY, WE'LL START WITH MR. DAVIDSON.
[2. Approval Of Minutes]
NEXT IS OUR NUMBER TWO, WHICH IS APPROVAL OF MINUTES.WE HAVE ONE SET OF MINUTES THIS EVENING, WHICH IS I'M TWO A, UH, WHICH IS THE MINUTES FROM NOVEMBER THE EIGHTH OF 2023.
THOSE MINUTES HAVE BEEN DISTRIBUTED TO EVERYONE, UH, FOR YOUR REVIEW.
IF THERE ARE ANY QUESTIONS, COMMENTS, CONCERNS, PLEASE LET US KNOW.
NOW, NOT THOSE MINUTES WILL STAND AS APPROVED.
SEEING NONE, THOSE MINUTES ARE APPROVED.
NEXT IS ITEM THREE, WHICH IS OUR WORK SESSION TOPICS OF DISCUSSION.
UH, BUT REAL QUICK, I KNOW THERE'S BEEN, UH, BEFORE WE GET INTO THAT, THERE'S BEEN SOME CONCERN, UM, THAT, THAT I'VE, I HAVE HEARD, UH, REGARDING SOME OUTGOING COUNCIL MEMBERS AND RECOGNITION, UH, FOR THEM.
SO I JUST KIND OF WANNA BE CLEAR ABOUT WHERE WE STAND ON THAT AND JUST MAKE SURE EVERYONE IS CLEAR.
UM, MR. ROGERS HAD SENT AN EMAIL, UH, BACK ON NOVEMBER THE 30TH TO MR. LYONS, MR. SHAW, AND, UH, AND MR. OTTO, UH, ON NOVEMBER THE 30TH.
AND I'M GONNA HAVE TONY READ THAT EMAIL NOW, JUST SO WE CAN CLEAR UP ANY, UM, MISINFORMATION THAT'S CIRCULATING, PLEASE, TONY.
AS THE MAYOR STATED, UH, THIS WAS SENT ON, UH, THURSDAY, NOVEMBER 30TH AT 2:47 PM TO, UH, ALL THREE INDIVIDUALS.
UNDERSTANDING THE IMPORTANCE OF RECOGNIZING MEMBERS OF THE CITY COUNCIL AT THE END OF THEIR SERVICE.
I HAD PREVIOUS, PREVIOUSLY ORDERED PLAQUES FOR EACH OF YOU FOR PRESENTATION AT THE LAST COUNCIL MEETING OF THE YEAR WITH THE CHANGED CIRCUMSTANCES RELATIVE TO THE DECEMBER MEETINGS.
I DISCUSSED SOME ALTERNATIVES WITH MAYOR GORE.
HE WOULD LIKE TO OFFER EACH OF YOU THE OPPORTUNITY TO RECEIVE THIS RECOGNI RECOGNITION AT THE CITY COUNCIL MEETING IN 2024.
WHILE NOT MANDATORY TO DO SO, I WOULD ENCOURAGE EACH OF YOU TO TAKE THE OPPORTUNITY TO DO SO.
EACH OF YOU IS GIVEN EIGHT TO 12 YEARS OF SERVICE TO THE CITY OF HUBER HEIGHTS, AND I BELIEVE THAT COMMITMENT SHOULD BE ACKNOWLEDGED AND CELEBRATED.
IF YOU DO NOT WISH TO DO SO, I WILL MAKE ARRANGEMENTS TO GET THESE ITEMS TO YOU BY ANOTHER MEANS.
I PERSONALLY HAVE ENJOYED MY WORKING AND PERSONAL RELATIONSHIPS WITH EACH OF YOU OVER THE YEARS BEST WISHES IN YOUR NEXT ENDEAVORS, AND YOU KNOW WHERE TO FIND ME IF I CAN EVER BE OF ASSISTANCE IN THE FUTURE.
UM, SO ALL WE'RE WAITING ON IS SOME SCHEDULING CONFLICTS, UH, FROM ONE OF THE COUNCIL MEMBERS, UM, TRYING TO WORK OUT THE DATE ON WHEN WE CAN BRING THEM BACK SO WE CAN RECOGNIZE THEM, UH, IN THE CORRECT MANNERS THEY DESERVE.
OKAY, SO HOPEFULLY THAT ANSWERS THAT QUESTION FOR ANYONE WHO HAS ANY CONCERNS OR, UH, MISINFORMATION.
SO, NEXT ITEM THREE A, WHICH IS
[ City Manager Report]
THE CITY MANAGER REPORT.WHAT YOU GOT? GOOD TO SEEING YOU, MAYOR.
UM, FIRST ITEM, UH, UH, EITHER TOMORROW OR THURSDAY, UH, WE EXPECT CREWS TO, UH, PULL THE BARRELS TO THE CURB ON OLD TROY PIKE FROM BURGER KING NORTH TO OPEN UP THE, UH, BUSINESS ACCESS LANE ON OLD TROY PIKE.
UM, WE EXPECT THIS TO REMAIN UNTIL EARLY APRIL WHEN OUR, UH, MASTER ARM POLES ARRIVE, AT WHICH POINT WE'LL NEED TO CLOSE THE LANES AGAIN TO DO THE INSTALLATION OF THAT PROJECT.
SO, UM, ONCE THAT'S ALL DONE, WE DO, UH, OUR, OUR CREWS HAVE, UH, INCLUDED FUNDS TO RESURFACE OLD TROY PIKE FROM, UH, BURGER KING NORTH TO I 70.
UH, ONCE THAT PROJECT'S COMPLETE, UH, WE DO EXPECT THIS MONTH THE DEMOLITION OF THE NORTH BUILDING OF MION MEADOWS, UH, THAT WAS DELAYED, UM, FROM DECEMBER TO GIVE US TIME TO ALLOW FOR THE TOYS FOR TOTS CAMPAIGN, WHICH WAS HELD OUT THERE, UM, ON THE CYBERSECURITY INCIDENT.
UH, I KNOW IT'S BEEN SLOW GOING THE LAST FEW WEEKS.
UH, WE DO CONTINUE TO BRING, UH, SYSTEMS BACK ONLINE.
MOST OF OUR DEVICES IN THE CITY HAVE BEEN CLEANED AND RESTORED.
UH, DISPATCH, UH, IS BACK AT THE POLICE DEPARTMENT AS OF LAST WEEK.
AND, UH, LAST WEEK I ALSO SIGNED A STATEMENT OF WORK FOR A DATA MINING COMPANY TO EVALUATE ALL THE FILES THAT WERE TAKEN DURING THE BREACH.
UH, I DO HOPE TO HAVE MORE INFORMATION IN THE COMING WEEKS ABOUT WHAT, WHAT THOSE FILES ARE AND, AND WHETHER THERE'S ANY PERSONAL INFORMATION THAT THAT HAS BEEN COMPROMISED.
UM, DON MILLARD GAVE ME A ZONING CODE ENFORCEMENT, UH, UPDATE TODAY.
UH, THEY DID ISSUE 527 PERMITS IN 2023 AND ADDRESSED 3,307 VIOLATIONS LAST YEAR.
UM, AND THEN FOR A FEW EVENTS, THERE'S THE FIFTH ANNUAL, UH, MARTIN LUTHER KING WALK EVENT.
THAT'LL BE JANUARY 15TH FROM 9:00 AM TO NOON.
[00:05:01]
UM, ARTS AND BEAUTIFICATION IS, UH, ACCEPTING ARTIST APPLICATIONS FOR THE ART EXHIBITION THAT WILL TAKE PLACE ON FEBRUARY 10TH.UH, THOSE CAN BE FOUND ON THE CITY WEBSITE AND WILL BE ACCEPTED UNTIL, UH, JANUARY 26TH.
AND THAT'S ALL I HAVE, UNLESS THERE ARE ANY QUESTIONS.
DOES ANYONE HAVE ANY QUESTIONS FOR RICK REGARDING ANY ITEMS, UH, THAT WAS IN THE CITY MANAGER REPORT? YES, MARK.
UH, MAYOR, I DON'T HAVE A QUESTION, BUT I HAVE A COMMENT.
UH, RICK AND BRIAN, UH, NICE WORK ON THE CR DAYTON BUILDING, THE SHOPPING CENTER.
UM, I WAS DISAPPOINTED AT FIRST WHEN WE WEREN'T GOING TO BE ABLE TO, UH, HAVE THE ONE BUILDING RAISED, BUT I THINK IT'S A REAL COMPLIMENT TO THE QUALITY OF WORK THAT YOU'VE DONE TO THE BUILDING THAT'LL STAND.
ANYONE ELSE? THAT'S ALL I HAVE.
RICK, WHAT COLOR WILL THE MASTER ARMS BE WHEN THEY COME IN? THAT'S A GOOD QUESTION, BRIAN.
ARE THEY GREEN? BLACK? BLACK? BELIEVE THEY DARK GREEN.
[ Public Works Mutual Aid Contract]
ITEM THREE B, WHICH IS THE PUBLIC WORKS MUTUAL AID CONTRACT.I GOTTA GET MY MICROPHONE WORKING.
UM, SO YES, UH, PRIOR TO MY ARRIVAL HERE, I KNOW BRIAN AND MANY OF THE CITY MANAGERS WERE WORKING ON A MUTUAL AID CONTRACT, UH, THAT WOULD ALLOW CITIES TO SHARE, UH, RESOURCES, UH, MAINLY PUBLIC WORKS RESOURCES IN TIMES OF NEED.
UM, I THINK THIS CAME OUT OF LIKELY THE TORNADO EVENT OF A COUPLE OF YEARS AGO.
AND SO WHAT THIS CONTRACT WILL ALLOW US TO DO IS BOTH PROVIDE SUPPORT TO OTHER CITIES WHO MAY HAVE, UM, MAY HAVE A NEED, BUT ALSO RECEIVE SUPPORT, UH, HERE IN HUBER HEIGHTS, UM, WHEN WE HAVE THE SAME, SAME NEEDS.
SO, UM, GENERALLY A, A BIG PART OF THE CONTRACT IS REALLY CREATING THE CONTRACT BETWEEN THE CITIES SO THAT WE CAN ALSO, UM, RECEIVE COVERAGE UNDER INSURANCE PURPOSES AND, AND VARIOUS THINGS LIKE THAT, UM, WHEN WE OPERATE OUTSIDE OF OUR CITY'S BOUNDARIES.
BUT, UH, I'M OPEN TO ANY QUESTIONS ANYBODY MIGHT HAVE ABOUT, ABOUT IT.
SO, RICK, ARE, DO OTHER CITIES, UH, MUTUAL AID CONTRACTS? I MEAN, IS THAT LANGUAGE PRETTY TYPICAL? I MEAN, OR, OR STANDARD? I MEAN, ARE WE, UM, YOU KNOW, WE'RE NOT REALLY PLACING LIMITS FROM YOUR PERSPECTIVE HERE WITH THIS LEGISLATION, BUT IS, IS THAT CONTRACT SIMILAR TO WHAT OTHER COMMUNITIES WOULD, WOULD OFFER US IF WE WOULD FIND OURSELVES AND, AND NEED THEIR HELP AS WELL? IT, IT IS SO IN, IN FACT, THERE'S A NUMBER OF OTHER, UH, OF OUR NEIGHBORING JURISDICTIONS THAT HAVE ALREADY AGREED TO THIS CONTRACT.
UM, I THINK WE'RE ACTUALLY A LITTLE BIT MAYBE BEHIND THEM, BUT THAT'S PROBABLY DUE TO SOME TRANSITION, UM, WITH ME COMING IN.
SO, UH, I BELIEVE THERE'S SIX OR SEVEN OF OUR NEIGHBORING COMMUNITIES THAT HAVE ALREADY AGREED TO THIS CONTRACT, AND WE'RE JUST KIND OF JUMPING ON BOARD WITH THEM.
YEAH, I WAS JUST KIND OF CURIOUS, UM, WHO, WHAT PROMPTED THE INITIATION OF IT? I KNOW THAT WE'VE PROVIDED MUTUAL ASSISTANCE TO OTHER COMMUNITIES FOR YEARS, SO, YOU KNOW, WHO, WHO'S YEAH.
WHO IMPLEMENTED THE, SO FROM A PUBLIC SAFETY PERSPECTIVE, IT'S PRETTY TYPICAL.
I MEAN, POLICE AND FIRE, WE'VE ALWAYS HAD MUTUAL AID CONTRACTS, BUT I DON'T KNOW THAT HAVING A CONTRACT FOR PUBLIC WORK SERVICES, LIKE PLOWING TREE REMOVAL, ALL THAT, THAT PROBABLY HASN'T BEEN AS TYPICAL.
AND, AND IT, I THINK IT REALLY CAME ABOUT, AND BRIAN CAN CORRECT ME IF I'M WRONG, WHEN WE ACTUALLY HAD A NATURAL DISASTER HERE AND, AND REALIZED THAT WE PROBABLY WOULD NEED TO EITHER PROVIDE SUPPORT TO OTHER COMMUNITIES OR, OR RECEIVE IT OURSELF.
DO YOU HAVE ANY THOUGHTS FOR NO.
YEAH, SO JUST, JUST A ONE QUESTION.
WHAT WOULD HAPPEN IF WE DID NOT BECOME MEMBERS OF THIS MUTUAL AID AGREEMENT? UM, YOU KNOW, ALL THAT WOULD HAPPEN IS, IS WE PRO WE WOULDN'T BE PROVIDING, UM, SUPPORT TO OTHER COMMUNITIES, AND WE WOULDN'T BE REQUESTING SUPPORT FROM OTHER COMMUNITIES.
SO, UM, YOU KNOW, UH, I THINK IT'D BE FINE IF WE DIDN'T JOIN ON, BUT AT THE SAME TIME, I THINK IT'S GOOD IF WE HAVE AN AGREEMENT IN PLACE SO THAT IF WE EVER DO NEED HELP, WE, WE CAN REQUEST IT.
AND ONE FOLLOW UP QUESTION, AND WE DID SOME TRAINING, I'M NOT GONNA REMEMBER THE NAME OF IT, UH, THROUGH FEMA.
AND THEN IT WAS LONG, IT WAS A LITTLE LONGER THAN TONY TOLD ME IT WAS GONNA BE, BUT THAT'S OKAY.
UM, WOULD THIS AFFECT THAT AGREEMENT AT ALL IF WE NEEDED FEMA AND, AND THAT SORT OF THING, IF THE, THE, THE ISSUE ROSE TO THAT LEVEL WHERE WE COULD RECONCILE THAT ON THE BACK END AND PAY BACK THOSE COMMUNITIES WHO MAY HAVE LENT
[00:10:01]
SERVICES TO THE CITY? SO I'VE DEALT WITH A COUPLE OF FEMA EVENTS.IF ANYTHING, IT WOULD PROVIDE A MECHANISM BY WHICH, UM, LET'S ASSUME WE ASK BELLBROOK TO COME IN AND, AND PROVIDE SUPPORT TO US, AND THEN WE, ON THE TAIL END, UH, GO BACK TO FEMA AND ASK FOR FINANCIAL, UM, SUPPORT OR RECUPERATION.
WE COULD ACTUALLY CLAIM THOSE EXPENSES AS WELL.
SO WE COULD ACTUALLY PROVIDE OUR NEIGHBORING COMMUNITIES WITH THE, UM, FINANCIAL SUPPORT THAT MAYBE THEY DIDN'T EXPECT TO GET, BUT WOULD HELP THEM DOWN THE ROAD.
SCOTT, RICK, CAN YOU ELABORATE A LITTLE BIT MORE ON NON-EMERGENCY? MM-HMM.
SO, UM, WHEN IT COMES TO NON-EMERGENCY SUPPORT, I, I THINK IT'S GONNA REQUIRE A, A BIGGER CONVERSATION BETWEEN ME AND STAFF AS WELL AS, UM, PROBABLY MYSELF AND THE MAYOR.
UM, I'M LESS CONCERNED ABOUT NON-EMERGENCY SUPPORT.
I KNOW THERE WAS A REQUEST, OR AT LEAST A INQUIRY AT ONE POINT FROM A NEIGHBORING COMMUNITY ABOUT, HEY, I DON'T KNOW THAT WE CAN HIRE ENOUGH PUBLIC WORK STAFF.
CAN YOU GUYS COME IN AND HELP US? AND, AND BRIAN AND I PRETTY MUCH AGREED THAT'S REALLY NOT,
UM, YEAH, I DON'T, DO YOU HAVE ANY IDEAS OF WHAT YEAH, GO AHEAD.
UM, JUST TO ADDRESS, UH, THE QUESTION ON THE TABLE AND A FEW OF THE COMMENTS FROM COUNCIL EARLIER, UH, ONE OF THE BENEFITS TO THIS PARTICULAR AGREEMENT ACTUALLY HAS TO DO WITH THE CITY'S ABILITY TO PROVIDE INSURANCE COVERAGE TO BOTH ITS PERSONNEL AND TO, UH, ITS EQUIPMENT.
SO WHEN OUR APPARATUS AND OUR PERSONNEL ARE WORKING IN OTHER COMMUNITIES TO SUPPORT THEM, UH, THIS IS THE MECHANISM WHICH KIND OF FORMALIZES THAT RELATIONSHIP AND WOULD, UH, PROVIDE A, I'LL CALL IT A LEGITIMACY TO OUR, UH, PERSONNEL AND OUR EQUIPMENT BEING IN ANOTHER JURISDICTION.
SO IF ONE OF OUR EMPLOYEES WAS TO HURT THEMSELVES, THEN THAT QUALIFIES, UH, THE, UM, THAT MORE CLEARLY QUALIFIES IT AS A BUREAU OF WORKERS' COMP ISSUE, AS A WORK RELATED MATTER.
UH, THE FACT THAT OUR EQUIPMENT MIGHT BE DAMAGED, UH, OR BROKEN WHILE, UH, WE'RE PROVIDING SERVICES TO SOMEBODY ELSE THAT LEGITIMIZES OUR EQUIPMENT BEING IN THAT ENVIRONMENT AT THAT PARTICULAR PLACE IN TIME.
UM, AN EXAMPLE THAT I CAN THINK OF, UH, ABOUT HOW, UH, THE OTHER CATEGORY MIGHT APPLY, UH, SEVERAL YEARS AGO, UH, THERE WERE SOME TRANSITIONAL ISSUES GOING ON IN BOTH THE CITY OF TROTWOOD IN THE CITY OF, UH, RIVERSIDE.
AND, UH, TROTWOOD WAS IN NEED OF, UH, SOME MANPOWER, UH, BUT THEY DIDN'T HAVE DIRECT ACCESS TO THAT.
AND THE CITY OF RIVERSIDE, UH, NEEDED TO DO SOME PAVING, AND, UH, THEY DIDN'T HAVE THE RESOURCES TO, UH, HIRE A FIRM.
BUT THE CITY OF TROTWOOD HAPPENED TO HAVE ITS OWN PAVER.
AND SO, UH, THOSE TWO COMMUNITIES PARTNERED TOGETHER AND TROTWOOD SENT ITS PAVING, UH, CREW AND, UH, THE PAVER OVER TO THE CITY OF RIVERSIDE.
AND THEY DID SOME, UH, ROAD RESURFACING.
AND THEN A FEW WEEKS LATER, A FEW MONTHS LATER, I CAN'T REMEMBER, UH, WHAT IT WAS, THE CITY OF RIVERSIDE SENT A LOT OF ITS PERSONNEL OVER TO ASSIST FOR ABOUT TWO WEEKS.
SO THAT WOULD BE A COORDINATED NON-EMERGENCY, OTHER MUTUAL AID, UH, TYPE OF EVENT THAT WOULD BE COVERED UNDER THIS TYPE OF AGREEMENT.
SO REALLY JUST TO ENSURE THAT THE PRACTICES THAT WE'VE ALWAYS DONE, SO, UH, BACK IN THE, UH, MEMORIAL DAY TORNADO, WE SENT SEVERAL MEMBERS OF OUR STAFF SOUTH OF TOWN, UH, TO, UH, TO, TO HELP OUT OTHER COMMUNITIES THAT HAVE BEEN SIGNIFICANTLY IMPACTED.
SO THIS JUST FORMALIZES THE, THE ACTIVITIES AND THE BEHAVIORS THAT WE ALREADY, UH, EXHIBIT IN SUPPORTING OUR PARTNERS.
BUT THIS IS MORE OF AN OPPORTUNITY AND A, A A WAY THAT WE CAN COVER OURSELVES, BOTH OUR EMPLOYEES, UH, AND OUR, UH, AND OUR CAPITAL INVESTMENTS WHEN WE GO DO THAT TO MAKE SURE THAT, UH, SHOULD ANYTHING HAPPEN, OUR PEOPLE AND OUR EQUIPMENT ARE TAKEN CARE OF.
SO, UH, I I HOPE THAT CLARIFIES, UM, A FEW OF THE COMMENTS.
UH, I KNOW THE, THE CITY MANAGER'S A A BIG SUPPORTER OF THIS AGREEMENT AND, UH, AND A, A, A PARTICIPANT IN, UH, IN SUPPORTING OUR OTHER COMMUNITIES.
SO DID MS. CASEY, DID WE ALSO PROVIDE GENERATORS OR SOMETHING TO, UM, TO TROTWOOD OR HARRISON TOWNSHIP OR SOMETHING WHEN THE TORNADO HIT? UH, I BELIEVE THAT IS CORRECT.
I BELIEVE THAT WE DID, UH, WE DID OFFER SUPPORT, UM, IN THAT WAY TO OTHER COMMUNITIES, YES.
AND ALSO, WE HAVE A RIGHT OF REFUSAL HERE, SO, YOU KNOW, I DON'T SEE WHERE THERE'S A LOT OF RISK AND MORE PROTECTION.
I THINK IT WAS EVEN DOWN TO, UM, I THINK WE HAD, I'M NOT MISTAKEN, WE HAD COUNCIL ACTUALLY PASSED LEGISLATION ACCOUNTING FOR A CERTAIN AMOUNT OF GRANT MONEY, AND THEN WE ISSUED GRANTS TO SOME OF THOSE SURROUNDING COMMUNITIES THAT EVEN PAID FOR LIKE THE MOBILE SHOWERS.
AND, UH, PORTA JOHNS AND THINGS LIKE THAT, THAT WERE GONNA BE IN THE AREA WHERE A LOT OF THOSE PEOPLE WERE OUT WORKING AND TRYING TO CLEAN UP ALL THAT STUFF, SO.
UM, SO YEAH, WE, YOU KNOW, I WAS REALLY PROUD OF THE, OF THIS, THIS COMMUNITY BACK WHEN THAT TORNADO HAPPENED AND, AND WHAT WE DID AND THE RESOURCES WE ALLOCATED TO, TO HELP, ESPECIALLY OVER IN THE NORTHRIDGE AREA.
I MEAN, THAT WAS, THAT WAS A BIG DEAL.
[00:15:02]
ANY OTHER QUESTIONS? DON? THANKS, MAYOR FOR RICK.UM, FIRE CHIEF WAS ABLE TO PUT, SHOW US PRETTY GOOD, UH, PRESENTATION OR GRAPHIC ON OUR MUTUAL AID VERSUS THEIR RECIPROCAL MUTUAL AID.
I'M ASSUMING THAT, UM, WE WILL BE TRACKING THAT ALONG THE SAME METRICS THAT WE KNOW, UH, HOW MUCH WE'RE HELPING AND HOW MUCH THEY'RE HELPING.
YEAH, WE'LL DEFINITELY TRACK IT.
I, I WOULD ANTICIPATE THERE'S GONNA BE SIGNIFICANTLY LESS MUTUAL AID UNDER THIS CONTRACT THAN THERE IS UNDER OUR, OUR TYPICAL PUBLIC SAFETY CONTRACTS.
SO, I MEAN, IT COULD, IT COULD BE YEARS BEFORE WE EVEN IMPLEMENT, UM, ANY PROVISION OF THIS, BUT AT LEAST IT'LL BE THERE WHEN WE NEED IT.
AND YEAH, CERTAINLY WE'LL TRACK IT.
JUST A FOLLOW UP ON THAT, YOU KNOW, I UNDERSTAND OUR EMERGENCY SERVICES AND OUR MUTUAL AID FOR, YOU KNOW, FIRE AND POLICE AND EVERYTHING LIKE THAT.
IT'S JUST MORE OF THE OTHER, WHICH WAS SO BROAD, YOU KNOW, UH, JUST WANTED A LITTLE BIT MORE CLARIFICATION ON THAT FOR CONTRACT.
ANYTHING ELSE? YES, MARK, RICK, ARE THERE ANY OPTIONS TO ADDRESS WHAT SCOTT HAS BROUGHT UP A COUPLE TIMES? YEAH, WHAT I CAN DO IS I CAN GO BACK THIS WEEK AND, UM, MAYBE PUT SOME GUARDRAILS AROUND THE NON-EMERGENCY PROVISIONS, SO I CAN WORK ON THAT A LITTLE BIT.
I KNOW THAT WOULD, SCOTT AND I HAVEN'T TALKED, BUT YEAH, I KNOW THAT WOULD MAKE ME FEEL BETTER.
SO WE WANNA MOVE THIS ON TO ANOTHER WORK SESSION, UH, BASED ON SOME OF THE REVISIONS.
[ 2024 Sanitary Sewer Lining Project - Solicit Bids]
IS A 2024 SANITARY SEWER LINING PROJECT AND SOLICITING BIDS.UM, THIS LEGISLATION WILL ALLOW US TO GO OUT THE BID FOR THE LINING OF EXISTING SANITARY SEWERS.
UH, THIS PROJECT IS NOW BECOMING BASICALLY A YEARLY PROGRAM THAT WE'RE TRYING TO DO TO KEEP UP WITH OUR AGING SANITARY SEWER INFRASTRUCTURE.
UH, AT THIS TIME, I DID NOT INCLUDE A FINALIZED STREET MAP IN YOUR PACKET, BUT I WILL INCLUDE THAT WHEN I COME BACK WITH THE BID AWARD.
UH, I WANTED TO BRING THIS NOW SO THAT I COULD GET THIS OUT TO BID FAIRLY SOON, WITHIN THE NEXT MONTH OR TWO, UH, TO TRY TO GET GOOD PRICES FOR THIS, UH, 'CAUSE THERE'S A LOT OF CITIES DO THIS NOW, AND, UH, YOU WANNA GET EARLY IN THE YEAR.
UH, THE FINAL STREET MAP WILL SHOW THE DIFFERENT SPANS OF SANITARY SEWER IN THE SOUTHERN PORTION OF THE CITY THAT WE'D LIKE TO INSTALL THE LINING IN THE SEWER PIPES.
THEN THESE, THESE PIPES HAVE BEEN TELEVISED BY TRI-CITIES AUTHORITY, WHICH RUNS OUR WASTEWATER PLANT.
AND THEY HAVE DETERMINED, UH, WHICH PIPES TO BE THE RATED THE WORST AS FAR AS CRACKS, LEAKS, AND PARTIAL COLLAPSE PIPE.
UH, THE LINING WILL STRENGTHEN THE EXISTING CLAY PIPES AND WILL HELP TO ELIMINATE SOME OF THE INFLOW AND INFILTRATION THAT IS GETTING TO OUR SYSTEM FROM THE CRACK PIPES OR PIPES WITH DAMAGED JOINTS.
UH, THE LINING WILL REDUCE THE AMOUNT OF RAINWATER ENTERING OUR PIPES AND LIFT STATIONS, AND WILL REDUCE THE CITY'S COST FOR TREATING THE WATER AT THE WASTEWATER PLANT.
UH, THIS IS THE SIXTH TIME WE'VE PERFORMED THIS TYPE OF LINING PROCESS, UH, THAT INVOLVES INSTALLING A LONG POLYETHYLENE LINING SLEEVE FROM MANHOLE TO MANHOLE, AND THEN IS EXPANDED OUT USING HIGH PRESSURE WATER AND STEAM, CAUSING THE LINER TO EXPAND AND ADHERE TO THE INSIDE OF THE PIPE.
UH, THIS PRODUCES A NEW PIPE INSIDE OF THE OLD PIPE.
UH, THIS PROCESS IS USED TO PROLONG THE LIFE OF THE SEWER, AND WE WERE ABLE TO LINE ABOUT 8,000 FEET OF EIGHT AND 10 INCH PIPE.
UH, WE'LL BE USING SANITARY SEWER FUNDS, UH, WITH NOT TO EXCEED A 400,000 TO PAY FOR THIS WORK.
UH, AND AS I SAID, I'LL BRING THIS BACK TO COUNCIL WHEN, UH, AFTER THE BID, UH, TO AWARD IT TO A CONTRACTOR.
ANY QUESTIONS? YES, ANYTHING, UH, RUSS, ARE WE BIDDING THIS TO COST OR ARE WE BIDDING THIS TO PRIORITY? ARE WE GOING OUT AND SAYING, WHAT CAN YOU DO FOR $400,000? ARE WE GOING OUT AND SAYING, THESE ARE OUR PRIORITY ITEMS? CAN YOU, WE, WE GIVE THEM A LIST.
WE PRETTY MUCH KNOW THE ROUGH, UH, COST PER FOOT FROM BASED OFF LAST YEAR.
AND, UH, SO WE CREATE A MAP SHOWING AT LEAST THAT AMOUNT OF PIPE OR SPANS OF PIPE, AND, UH, WE SEE HOW IT COMES IN AT, AND THEN WE WILL REDUCE IT OR CUT, TAKE A SPAN OUT OR TWO IF WE FEEL THAT WE'RE GOING OVER THE 400,000, WE TRY TO STAY AT THE 400,000, TRY TO DO ABOUT 350,000 BECAUSE WE NEED ABOUT 50,000 USUALLY TO GO BACK AND, UH, FIX SOME POINT REPAIRS ON SOME OF THE PIPES THAT ARE ACTUALLY COLLAPSED THAT CAN'T GET A LINER THROUGH IT.
SO, SO WHAT, SO WE DO ABOUT 350,000 WITH THE LINING, AND, BUT WE HAVE IT ALL MAPPED AND WE KIND OF, WE KNOW WHAT WE'RE GONNA DO, HOW MUCH WE'RE GONNA DO, AND THEN, UH, LIKE I SAID, BACK OFF A LITTLE, IF WE HAVE TO TAKE A PIPE OR TWO OUT, HOW MUCH OF THE PRI, THE HIGH PRIORITY ITEMS DO YOU THINK THAT THIS SEPARATE WILL COVER?
[00:20:03]
WHEN YOU, WHEN YOU SAY THAT, YOU MEAN HIGH PRIORITY AS FAR AS THE, THE ONES THAT ARE MOST VULNERABLE, I MEAN, WE'LL, WE'LL DO, WE DO THE WORST ONES? SO, UH, MOST OF THEM WE'RE GETTING, I MEAN, WE DOING 8,000 FEET.WE DO PRETTY MUCH A, A LARGE PERCENTAGE OF THE BAD SECTIONS, IF THAT'S WHAT YOU'RE SAYING.
'CAUSE WE, WE KEEP TELEVISING 'EM EVERY FOUR TO FIVE YEARS, SO WE FIND THE WORST ONES AND WE KEEP, WE KEEP UP WITH IT THAT WAY.
IT'S KEEPING UP WITH EVERYTHING.
SO I THINK WE'RE, WE'RE DOING FINE AS FAR AS, YOU KNOW, HOW WE'RE DOING FOR THE FUTURE.
AND YOU, I WAS JUST WONDERING, TRI CITY WAS HERE LAST YEAR AND SAID THAT THEY WERE HAVING A, UM, A SURVEY DONE AND ALL THAT KIND OF STUFF, AND THEY WOULD BE COMING BACK WITH THIS, WITH THE RESULTS AS TO WHAT NEEDS TO BE DONE SINCE WE WERE CLOSE TO BEING AT CAPACITY.
WHAT'S EVER HAPPENED WITH THAT? 'CAUSE THEY SAID THEY'D BE COMING BACK LIKE IN JULY, IS WHAT THEY WERE STATING WHEN THEY CAME AND DID THE PRESENTATION.
I BELIEVE THEY CAME IN FOR THE PRESENTATION TO DISCUSS, UH, THE EXPANSION TO THE, UH, WASTEWATER PLANT IN THE, FOR THE NEXT FIVE TO 10 YEARS EXPANSION.
BUT THEY SAID THEY WOULD COME BACK BY THE END OF THE YEAR TO GIVE THAT REPORT OF WHAT NEEDS TO BE DONE ON TOP OF IT.
THAT'S JUST, THIS KIND OF REMINDED ME OF THIS.
AND DO YOU KNOW, REMEMBER BRIAN, WE HAVEN'T HEARD ANYTHING, UM, THE AT THE MOMENT, UM, THERE WAS, UM, A, LET ME REPHRASE.
SO FOLLOWING THE PRESENTATION FROM, UH, GENERAL MANAGER KNIFE TO CITY COUNCIL, THERE WAS FURTHER REVIEW AND EVALUATION OF THE, UH, WASTEWATER TREATMENT SYSTEM AND FURTHER RESEARCH AND DESIGN WAS NEEDED TO MAKE SURE THAT AN ADEQUATE AND APPROPRIATE, UH, PROJECT WAS GOING TO BE ASSEMBLED AND LET, UH, FOR THE LONG-TERM BENEFIT OF THE PLANT.
SO THE BOARD IS TAKING THE APPROPRIATE STEPS, UH, TO FINAL DESIGN, UH, TOWARDS FINAL DESIGN AND, UH, UM, IN ADVANCEMENT OF THAT PROJECT.
AND IT'S MORPHED INTO TWO SEPARATE PROJECTS.
IF YOU'LL RECALL, THERE WERE TWO ITEMS THAT WERE DISCUSSED AT THAT MEETING.
UH, ONE WAS A PROJECT WITH REGARD TO, UH, EQUALIZATION, UM, AND, UH, SYSTEM OVERFLOWS DURING HIGH RAIN EVENTS, UH, HIGH SEWER FLOW EVENTS.
SO THAT'S A PROJECT THAT'S, UM, NOW BEEN, UH, BROKEN OFF AND, AND SITS ON ITS OWN.
UM, AND THEN THERE IS THE PLANT EXPANSION IN AND OF ITSELF, AND THEY ARE WORKING THROUGH, UH, WHAT WOULD BE, UM, NOT, UH, DETAILED DESIGN, BUT, UH, PRELIMINARY DESIGN, UH, SO THAT THEY HAVE A BETTER IDEA OF WHAT THAT LOOKS LIKE.
I'LL BE HAPPY TO CARRY COUNCIL'S CONCERN TO GENERAL MANAGER KNIFE THE NEXT, UH, TRI-CITIES BOARD MEETING, UH, AND ASK THAT HE COORDINATE WITH THE CLERK FOR A FULL BRIEFING TO, TO CITY COUNCIL.
SO THAT PROJECT CONTINUING TO MOVE FORWARD.
BUT AS YOU MIGHT IMAGINE, ON A LEGACY PROJECT THAT'S, UH, UH, HAPPENS EVERY 50 YEARS OR SO, THE, THE MORE YOU LOOK INTO IT, THE MORE YOU REALIZE YOU NEED TO DO IT RIGHT.
AND THAT SOMETIMES ACTUALLY DELAYS YOUR ABILITY TO GET THE PROJECT STARTED.
AND, AND THAT'S WHERE THE TRI-CITIES GROUP FINDS ITSELF AT THE MOMENT.
BUT, UH, HAPPY TO COORDINATE WITH, UH, WITH THE CLERK'S OFFICE TO BRING A PRESENTATION BACK.
'CAUSE IT WAS JUST KIND OF LEFT THAT THEY WERE DOING THIS STUDY, THEY WANTED TO DO ALL THIS, AND THEY SAID THEY'D HAVE IT DONE IN JUNE OR JULY, AND THEN WE HADN'T HEARD ANYTHING ELSE.
SO IS YOU'RE PART OF THE, BEING A, THE TRI-CITIES BOARD? YES.
UH, I KNOW THERE'S, YOU KNOW, FROM, FROM MR. CHANCELLOR, FROM THE GOVERNOR'S OFFICE, WE, THEY MADE US AWARE OF LOTS OF DIFFERENT INFRASTRUCTURE GRANTS THAT WERE, UH, COME AVAILABLE FOR FOR 2024.
I KNOW IN SOME OF THE CONVERSATIONS, YOU AND I HAD MY UNDERSTANDING RIGHT, THAT THE TRI-CITIES APPLY FOR, UH, SOME OF THAT GRANT MONEY AVAILABLE FOR THAT EXPANSION OF THE, OF THE PLANT.
AND ALL THAT, I MEAN, IS IS, I MEAN, I KNOW A LOT OF THAT MONEY'S AVAILABLE.
THEY GOT SEVEN $50 MILLION OR SOMETHING.
SO, I MEAN, IS THERE A GOOD CHANCE THAT THAT TRI-CITY GONNA GET, GET SOME OF THAT MONEY TO HELP WITH THAT EXPANSION? SO BASED ON THE DIRECTION THAT THE BOARD, THE TRI-CITIES BOARD HAS GIVEN THE GENERAL MANAGER, YES, THEY DID APPLY FOR THAT INITIAL TRANCHE, UH, FOR A PORTION OF THAT INITIAL TRANCHE, 750 THOU 750 MILLION.
UH, THEY'VE ALREADY MADE TWO APPLICATIONS FOR PDAC, UH, WHICH IS OUR REGION'S, UM, UH, PRIORITIZATION PROCESS FOR CONGRESSIONAL DIRECT FUNDING ALLOCATIONS.
UH, THEY'RE ALSO WORKING THROUGH, UM, SEVERAL, UM, PROFESSIONAL ASSOCIATIONS, UM, OWDA, UH, AND, UH, A COUPLE OF OTHER ORGANIZATIONS TO GET, UH, ACCESS TO GRANT MONEY OR, UH, LOW INTEREST FOR FORGIVABLE LOANS.
UH, AND I WILL MAKE SURE THAT, UH, MR. KNIFE COVERS THOSE PARTICULAR ITEMS WHEN HE MAKES HIS PRESENTATION TO CITY COUNCIL.
BUT YES, TRI-CITIES IS ACTIVELY WORKING TO ACQUIRE GRANT FUNDING, UH, AND LOW INTEREST LOANS TO MAKE SURE THAT THE COSTS THAT ARE ATTRIBUTED TO THE MEMBER COMMUNITIES, UH, ARE AS LOW AS
[00:25:01]
POSSIBLE, UM, IN THE LONG TERM.I MEAN, THAT WAS CERTAINLY A CONCERN THAT WE HAD KNOWING, YOU KNOW, KIND OF THE, THE WATER MAIN INFRASTRUCTURE THAT WE WERE UNDERTAKING TO REPLACE ALONG.
THEN, YOU KNOW, THEN WE GET THE PRESENTATION ABOUT, YOU KNOW, A $75 MILLION PROJECT THROUGH TRI-CITIES AND THE KIND OF MONEY THAT WAS GONNA COST AND WHAT THAT MAY COST TAXPAYERS.
SO OBVIOUSLY ANY GRANT FUNDING THAT'S AVAILABLE THROUGH, UH, THROUGH THE STATE AND THOSE INFRASTRUCTURE GRANTS WILL CERTAINLY HELP 'EM.
I THINK EVERYBODY HERE WOULD BE INTERESTED IN WHAT, UH, AND HOW THAT COULD IMPACT OR MINIMIZE WHAT OUR, WHAT OUR COSTS ARE GONNA BE.
DOES ANYONE HAVE ANYTHING ELSE, DON? I DO, UH, FOR RUSS.
UM, THOSE OF US UP HERE IN THE DIOCESE ARE PRETTY FAMILIAR WITH IT, BUT FOR THOSE LISTENING AT HOME OR WATCHING AT HOME, COULD YOU TELL, UM, A BRIEF EXPLANATION OF WHY THIS SAVES MONEY WITH REGARD TO LINING A SEWER PIPE? UM, YOU MENTIONED THE RAINWATER.
THE MAIN REASON WE, WELL, THE MAIN REASON WE DO IT IS BECAUSE OUR PIPES ARE, MOST OF 'EM IN SOUTH END OF THE TOWN ARE 60 TO 70 YEARS OLD NOW, AND THEY ARE CLAY PIPE, AND EVEN YOUR LATERALS GOING TO YOUR HOUSE OR CLAY PIPE, AND YOU CAN SEE THEY, THEY COLLAPSE.
THEY, THEY HAVE JOINTS THAT LEAK, UM, THEY GET TREE ROOTS IN THEM.
UM, WITH THAT AGE, WE NEED TO KEEP UP WITH BASICALLY CREATING A WHOLE NEW PIPE.
AND THAT'S WHAT THIS LINING DOES.
IT PUTS A LINER THROUGH IT AND, UH, IT CREATES AN INSIDE PIPE THAT'S PROBABLY BETTER THAN THE CLAY PIPE THAT ORIGINALLY PUT IN.
SO I THINK WE'RE GONNA AT LEAST GET THE SAME LIFESPAN OF THIS, UH, I WOULD SAY A 60 TO A HUNDRED YEAR LIFESPAN ON THIS.
AND, UH, WHAT IT DOES THOUGH IS, IS IT, IT TAKES CARE OF WATER THAT'S INFLOWING INTO THE MANTLES AND, AND INTO THE PIPES OR THE INFILTRATION GETTING INTO THE PIPES FROM GROUND WATER OR FROM RAIN.
SO EVERY TIME IT RAINS, THE PLANT DOWN THERE GETS A WHOLE BUNCH OF WATER COMING DOWN.
AND, UH, WE TRYING TO HELP PREVENT THAT BECAUSE ANYTHING THAT GOES DOWN THERE, WE OBVIOUSLY HAVE TO TREAT THAT THEY TREAT AND WE HAVE TO PAY FOR.
SO PREVENTING THAT FROM GETTING DOWN TO THE PLANT REALLY SAVES US MONEY.
THAT'S WHAT I WAS LOOKING FOR.
THIS IS BETTER THAN THE SOLUTION WE HAD FOR WATER MAIN LINING.
THIS IS, THIS HAS BEEN AROUND A LOT LONGER, AND IT'S REALLY GOOD SYSTEM.
SO I JUST, WHEN WHEN WE HEAR, WHEN WE HEAR PIPE LINING, I KNOW THAT PROBABLY GIVES PEOPLE SOME CRINGES.
SO I JUST WANNA MAKE SURE WE, EVERYONE UNDERSTANDS THIS IS DIFFERENT THAN THE WATER MAIN LINING, RIGHT? YES.
'CAUSE IF THE PIPE'S ALREADY KIND OF COLLAPSE, WOULDN'T IT BE KIND OF THE SAME PROCESS OF THE PIPE THAT'S NOT GOOD FOR WATER? I MEAN, WILL BE SOMETHING THAT WOULD NEED TO ADHERE TO SOMETHING? BECAUSE YOU'RE SAYING THAT SOME OF THESE PIPES HAVE ALREADY COLLAPSED, SO WHAT ARE THEY ADHERING TO IF THEY'VE ALREADY COLLAPSED? IT'S STILL ADHERES.
I MEAN, WHEN I SAY COLLAPSED, THEY HAVE BROKEN, BUT THEY AREN'T COLLAPSED BECAUSE IF THE COLLAPSED, WE HAVE TO DIG 'EM UP.
AND THAT'S USUALLY, THAT'S TAKES PART OF THAT MONEY.
UH, IF THEY'RE JUST DEFORMED BECAUSE THEY'VE PARTIALLY COLLAPSED ON TOP, THEN THIS LINER CAN GO THROUGH, IT'S STILL ADHERES TO THE PIPE.
IT'S NEVER BEEN A PROBLEM DOING THAT.
SO IT MIGHT BE A LITTLE OUTTA SHAPE WHEN THE LINER GOES THROUGH THERE AND, AND IT'S FINISHED, BUT IT IS LINING THE INSIDE OF THAT.
NOW IS THIS SOMETHING THAT LIKE THE ROADS WOULD NEED TO BE DUG UP TO BE ABLE TO DO THIS PROCESS OR NO, YOU'RE JUST ABLE TO DO IT THROUGH THE MAIN, THEY WORK FROM MANHOLE TO MANHOLE.
AND, UH, BUT I MEAN, WHEN WE DO A POINT REPAIR, THEY DO, AND USUALLY THERE'S FIVE TO 10 OF THOSE EVERY YEAR WHEN WE DO IT.
BUT, UH, NO, THEY, THEY CAN DO EVERYTHING FROM A MANHOLE TO MANHOLE.
AND, UH, WHAT THEY DO ONCE IT GOES THROUGH AND IT'S, AND IT'S EXPANDS, THEN THEY SEND A, UM, UM, IT'S LIKE A CAMERA, BUT IT HAS A DRILL ON IT.
BASICALLY IT GOES THROUGH AND IT DRILLS OUT THE LATERAL COMING FROM THE HOUSE.
SO THAT'S HOW THEY GET THE SERVICE BACK TO THE HOUSE.
RUSS, WHAT ARE WE DOING IF WE FIND ANIMALS IN THERE? ARE WE TRYING TO DO, ARE THEY REMOVED ANIMALS? UM, I'VE SEEN RACCOONS DUCKING INTO GUTTERS.
YOU'RE PROBABLY SEE 'EM GOING INTO THE STORM SEWER.
THEY'RE NOT GOING INTO THE SAN AIR SEWER.
HEY, RUS, PROBABLY A SIMPLE, HOW LONG DOES IT TAKE TO SET? IS THERE A, A PROCESS? A COUPLE HOURS.
SO NO DISRUPTION OF ANY SERVICE? NO.
'CAUSE THEY CAN ACTUALLY LET IT BACK UP.
IT, IT TAKES, I MEAN, IT DEPENDS HOW MUCH USAGE IS IN THE HOUSE, BUT IT CAN GO FOR LIKE 12 HOURS WITHOUT, IT'LL JUST BACK UP BEFORE AND THEY OPEN IT UP AND THEN IT CLOSES OUT AFTER A COUPLE HOURS.
YES, MARK? UH, AGAIN, NOT A QUESTION, JUST A COMMENT.
UH, RUSS, THIS IS A TECHNOLOGY THAT YOU'VE EMPLOYED IN THE CITY BEFORE.
UH, I REALLY APPRECIATE HOW YOU HAVE MAINTAINED OUR INFRASTRUCTURE AND STAYED IN FRONT OF IT, SO THANK
[00:30:01]
YOU.ANY OTHER COMMENTS? IS THAT HAND FRED? NO.
I'LL GET USED TO YOUR MOTIONS AND
UH, ANY OBJECTIONS TO MOVING THIS ON TO, UH, TO TUESDAY'S MEETING? MAKE SURE WE UNDERSTAND THE TUESDAY, NOT MONDAY NEXT WEEK.
NEXT UP IS ITEM 3D, WHICH IS MEADOWS
[ Meadows Park Drive - Award Contract ]
PARK DRIVE, AWARDING THAT CONTRACT.UH, THIS LEGISLATION WILL, UH, AUTHORIZE THE AWARD AND ENTERED A CONTRACT WITH KESNER INCORPORATED FOR THE CONSTRUCTION OF A NEW ROAD, WHICH IS, UH, WE'VE CALLED MEADOWS PARK DRIVE.
A SMALL MAP IS IN YOUR, UH, PACKET, UM, THAT SHOWS THE STREETS.
UH, THIS NEW ROAD IS LOCATED AT THE OLD MARION MEADOWS SITE, AND IT STARTS WITH THE EXTENSION OF THE EXISTING, UH, MIAMI VALLEY WAY.
UH, AND IT GOES TO A SMALL ROUNDABOUT, AND THEN THE ROAD WILL EXTEND TO THE NORTH, AND THEN JUST BEFORE THE HUBER CENTER, AND THE ROAD WILL ALSO EXTEND TO THE SOUTH AND LOOP BACK TO BRANT PIKE.
UH, AND A SMALL ADDITIONAL STREET WILL BE STUBBED TO THE SOUTH THAT WILL EVENTUALLY CONNECT TO A ROAD BETWEEN THE POST OFFICE AND THE BOOSTER CENTER.
UH, THE BID OPENING FOR THIS PROJECT WAS HELD ON DECEMBER 15TH.
THERE WERE THREE CONTRACTORS SUBMITTED BIDS, AND THE BRIDGE RESULTS ARE ALSO IN YOUR PACKET.
UH, NER INCORPORATED WAS THE LOWEST AND BEST WITH THE BID AMOUNT OF $2,357,264.
AND, UH, WITH 153 CALENDAR DAYS TO COMPLETE THE WORK.
UH, THE OTHER TWO CONTRACTORS WERE 400,000 AND $700,000 HIGHER, AND THEY'RE BOTH, UH, HAD MORE CALENDAR DAYS TO COMPLETE THE PROJECT.
UH, THE NOT TO EXCEED AMOUNT ON THIS LEGISLATION IS $2.8 MILLION.
NOW, THIS IS A LITTLE HIGHER THAN NORMAL, UM, OVER THE BID AMOUNT, UH, BUT WE HAVE SOME, UM, UNKNOWN SOILS IN THAT AREA WHERE WE HAVE SOME SOIL BORINGS DONE.
BUT I THINK SOME OF THAT AREA, THERE'S BEEN, UH, A LOT OF DUMPING THAT HAD HAPPENED IN THE PAST FROM CONTRACTORS AND THINGS.
WE MAY RUN INTO SOME BAD SOILS THAT WE'RE GONNA HAVE TO TAKE 'EM OUT.
SO WE ALREADY KNOW THERE'S A GOOD CHANCE WE HAVE TO TAKE ABOUT TWO FEET OF THE SOIL OFF BEFORE WE EVEN START.
SO THERE'S A LITTLE MORE MONEY IN THERE TO COVER THAT COST.
UM, KESSNER HAS PERFORMED WORK IN THE CITY IN THE PAST, TYPICALLY CONSTRUCTING NEW ROADS AND UTILITIES FOR HOUSING DEVELOPMENTS.
UH, SO WE ARE FAMILIAR WITH THEIR WORK.
UH, AND THIS PROJECT IS FUNDED THROUGH THE CITY'S CAPITAL FUND.
NANCY, RUSS, ARE WE GONNA HAVE SIDEWALKS ON THAT ROAD? UH, YES.
ANYONE ELSE? ANY OTHER QUESTIONS? YES, SCOTT, PROBABLY FOR BRIAN OR RICK, CAN WE USE TIF FUNDS FOR THIS CAPITAL IMPROVEMENT OR ANYTHING LIKE THAT? UH, WE ACTUALLY ALREADY HAVE THE FUNDS IN THE BANK FOR THIS PROJECT.
UM, IT WAS PART OF THE LARGE NOTE ISSUE THAT WE DID IN NOVEMBER, UH, $2.8 MILLION.
UH, SO IF THIS PROJECT COMES IN LESS THAN $2.8 MILLION, THEN UH, THE EXCESS WILL BE PAID BACK TOWARDS, UH, THE DEBT THAT'S GONNA BE OWED ON THAT.
UH, AND THAT DEBT WILL BE REPAID THROUGH, UH, TAX INCREMENT FINANCING.
UH, THIS IS ASSOCIATED WITH THE, UH, AUTHENTICS PROJECT THAT WE'VE TALKED ABOUT PREVIOUSLY, I BELIEVE COUNSEL, UH, WELL, I KNOW COUNSEL HAS APPROVED THE DEVELOPMENT AGREEMENT WITH OR NOT THE DEVELOPMENT, THIS, UH, PURCHASE AND SALE AGREEMENT WITH, UH, CONTINENTAL PROPERTIES.
SO ONCE THAT, UH, PROJECT IS CONSTRUCTED, A TAX INCREMENT FINANCE DISTRICT WILL BE OVERLAID OVER THAT PROJECT.
AND THE PROCEEDS FROM, UH, THAT, UH, PARTICULAR PROJECT WILL ACTUALLY PAY THIS NOTE BACK.
SO, UH, FULL CYCLE WE'LL BE ABLE TO PAY, UH, UPFRONT, BUT FULLY RECOUP THE COST OF THAT, UH, OVER TIME THROUGH THAT IMPROVEMENT.
SO THIS IS A SELF-FUNDING PROJECT, IF YOU WILL.
ANY OTHER QUESTIONS? YES, BRIAN, WHEN WOULD THE POTENTIAL, MAYBE, UNLESS I MISSED IT, WHEN WOULD THE POTENTIAL START DATE OF THIS ONCE AWARDED? UH, I BELIEVE THEY'RE GONNA BE STARTING, UH, EITHER MID-FEBRUARY TO BEGINNING OF MARCH.
ANY OBJECTIONS TO, UH, AWARDING THIS CONTRACT AT TUESDAY'S? MEETING? OKAY.
SEEING, NO, WE'LL MOVE THIS ON TO TUESDAY.
[ 2024 Annual Legislation]
WHICH IS 2024 ANNUAL LEGISLATION.THIS WAS ORIGINALLY BROUGHT TO COUNSEL'S ATTENTION, AND I BELIEVE EITHER THE SECOND MEETING IN OCTOBER OR THE FIRST MEETING IN NOVEMBER.
AND IT WAS, UH, DECIDED AT THAT TIME TO PUT THIS OFF UNTIL, UH, THE FIRST MEETING IN JANUARY.
SO WE'RE BRINGING IT BACK TO YOU AGAIN.
UH, THIS IS, UM, I KNOW IT'S TITLED ANNUAL LEGISLATION, BUT WHAT THIS IS, IS A LISTING OF THE, UH, PRIMARY VENDORS THAT, UH, DIFFERENT CITY DEPARTMENTS DO BUSINESS WITH EVERY YEAR.
AND IT ALLOWS US TO BRING TO COUNCIL, UH, THESE VENDORS THAT WE BELIEVE WILL GO OVER THE CURRENT $25,000, UH, LIMIT, UM,
[00:35:01]
BEFORE THINGS COME TO COUNCIL.IT ALSO ALLOWS US TO USE THESE VENDORS THAT WE TYPICALLY USE, UH, WITHOUT, UH, GOING OUT TO BID ON, UH, UH, SERVICES, PROFESSIONAL SERVICES THAT DON'T REQUIRE COMPETITIVE BID.
SO WE, UM, UH, BRING THIS TO COUNCIL'S, UH, ATTENTION EACH YEAR.
USUALLY, UH, IT'S PASSED, UM, UH, BEFORE THE END OF THE YEAR.
IN THIS CASE, WE CAN PASS IT AT THE VERY BEGINNING OF THE YEAR.
IT STILL IS, UM, EFFECTIVE FOR THE YEAR OF 2024.
ANY QUESTIONS? I COULD JUST NOTE? YES.
UH, AT THE LAW DIRECTOR'S SUGGESTION, WE DID PUT A RETROACTIVITY CLAUSE INTO THAT LEGISLATION TO OKAY, GOOD.
MAKE IT RETROACTIVE TO JANUARY 1ST OF THIS YEAR SINCE WE'RE DOING IT.
IN THE ACTUAL YEAR RATHER THAN PRIOR TO THE, UH, BUDGET YEAR.
ANITA, WHY WOULD WE NOT GO OUT TO BED? I MEAN, THAT COULD SAVE US MONEY.
I'M JUST NOT GETTING WHY WE WOULD JUST DO A BLANK.
OH, GUESS WHAT? YOU HAVE THE CONTRACT.
SO IN MANY OF THESE INSTANCES, THEY WERE ALREADY BID.
SO FOR INSTANCE, WE BID, LET'S SAY, UM, THE AUDITOR SERVICE.
SO WE BID THAT CONTRACT THREE YEARS AGO, AND WE BID A FIVE, FIVE-YEAR CONTRACT.
SO WE COMPETITIVELY BID THAT PROJECT THREE YEARS AGO, AND NOW THIS IS YEAR FOUR OF THAT CONTRACT CYCLE.
AND WE KNOW BASED ON THAT BID, THE COST OF THAT CONTRACT FOR THIS YEAR WILL EXCEED THE $25,000 THRESHOLD, WHICH IS WHY THAT'S INCLUDED IN THIS PARTICULAR LEGISLATION.
SO WE DON'T NECESSARILY BID ALL OF THE SERVICES WE PROVIDE ANNUALLY, BUT BY AND LARGE, WE TRY TO BID AS MANY OF THE SERVICES, UM, IN A MANNER AND TIME THAT ALLOWS US TO RECEIVE COMPETITIVE PRICING WHEN, UM, WHEN WE ARE IN THE MARKET.
WELL, 'CAUSE I'M LOOKING AT THIS LIKE THE ASPHALT AND SOME OF THAT STUFF, AND I'M LIKE, WHY WOULD WE NOT GO TO BID WHEN IT'S OVER, LIKE IT'S A HUNDRED THOUSAND PLUS DOLLARS.
I MEAN, THERE MIGHT BE SOMEBODY THAT'S COMING IN LOWER.
WELL, AND, AND, UH, WHEN IT COMES TO SOMETHING LIKE ASPHALT, UM, WE ARE REQUIRING THAT THE, UM, LIKE FOR INSTANCE, UM, MIKE RAY WOULD GO OUT AND GET, UH, VERBAL BIDS.
UH, SOMETIMES THEY'RE IN WRITING AND, UH, SO HE IS GOING THROUGH A BID PROCESS, BUT IT'S NOT, IT'S WAIVING THE FORMAL BIDDING PROCESS ON, ON SOME OF THESE.
UH, ANOTHER EXAMPLE WE'VE GOT ON THERE, OUR, OUR ACCOUNTING SOFTWARE IS, UM, SOME, YOU KNOW, WE'RE NOT GONNA ALL OF A SUDDEN CHANGE ACCOUNTING SOFTWARE AND, UH, AND GO OUT AND BID FOR THAT.
UH, THAT'S SOMETHING THAT YOU DO EVERY SAY 5, 10, 15 YEARS.
SO, UM, THAT'S A VENDOR THAT WE KNOW APPROXIMATELY WHAT THE NEXT YEAR'S COST IS GONNA BE.
SOME OF THE OTHER ITEMS IN THERE, UH, AT LEAST THAT I PUT IN FOR FINANCE WERE, UM, LIKE, UM, THE, UH, FIRM WE USE FOR OUR, UM, OUR, UM, UH, THE, UM, ATTORNEYS THAT DO, UH, ALL OF OUR BOND WORK.
UM, UH, CHRISMAN HELPS US WITH THAT, UH, SQUARE PATENT BOGS, UH, VERY GOOD WORK THAT HE'S DONE FOR YEARS.
AND SO THAT'S ANOTHER SERVICE THAT, UH, COULD WE BID IT? YES.
BUT IS HE FAMILIAR WITH ALL OF THE, UH, DEBT AND THE BONDING NEEDS OF THE CITY? YES, HE IS.
SO, UH, THAT'S ANOTHER ONE THAT IS ON HERE.
UH, WHAT THIS DOES IS, IS A LIST OF ALL THESE.
SO WE DON'T, AS DEPARTMENT HEADS AND CITY MANAGER, ASSISTANT CITY MANAGER, HAVE TO CONTINUE TO COME BACK TO COUNSEL FOR ITEMS THAT ARE OF THIS SIZE THAT WE CONTINUE TO, UH, SINCE OUR, UH, BIDDING THRESHOLD IS SO LOW AT 25,000, UH, ALLOWS US TO, UM, HAVE COUNSEL APPROVE IN ONE PIECE OF LEGISLATION TO DO THAT ON AN, UH, ANNUAL BASIS.
I JUST THINK SOME OF THESE LITERALLY SHOULD GO OUT TO BID EVERY TIME WE DO IT FOR THE AMOUNT IT IS.
I UNDERSTAND LIKE THE SOFTWARE THINGS, BUT SOME OF THIS STUFF I'M LOOKING AT LIKE A HUNDRED THOUSAND DOLLARS FOR LANDSCAPING AT THE ROSE MUSIC CENTER.
LIKE THERE'S NO OTHER LANDSCAPING PEOPLE THAT ARE QUALIFIED THAT CAN BID FOR THIS.
I MEAN, I'M JUST NOT GETTING SOME OF THIS STUFF.
WELL, AND ONE THING I WILL SAY IS, UM, LOOKING THROUGH THIS LIST, THE, THE LARGEST AMOUNT IS APPROXIMATELY 250,000 FOR ROAD SALT.
SO WE HAVE TO REMEMBER THAT THERE IS A COST TO BID.
UM, IT TAKES A LOT OF, UH, STAFF TIME TO PULL TOGETHER A BID DOCUMENT TO PUBLISH IT, UM, TO NOTIFY VENDORS AND THINGS LIKE THAT.
SO I, I THINK WHAT THE CITY'S DONE OVER THE YEARS, UM, HAS REALLY IDENTIFIED THE THINGS WHERE WE DON'T SEE A SIGNIFICANT DISCOUNT COMING FROM THE BIDDING PROCESS.
UM, OR THERE IS A VENDOR WHO, UM, HAS SOME, LIKE, LIKE JIM SAID, UH, PATENT SQUIRE
[00:40:01]
BOGS, YOU KNOW, THEY HAVE SOME SPECIAL KNOWLEDGE OF CITY OPERATIONS THAT MAKE THEM BETTER SUITED FOR OUR NEEDS.UM, WHEN IT COMES TO, YOU KNOW, SIGNIFICANTLY PRICED PROJECTS, LIKE MOST OF WHAT RUSS DOES, UM, YEAH, THOSE WILL ALWAYS GO OUT TO BID.
BUT THIS IS REALLY A MATTER OF, UM, USING OUR TYPICAL VENDORS AND TRYING TO STREAMLINE, YOU KNOW, THE PROCESS HERE.
IS THERE, IS THAT SOMETHING WE SHOULD LOOK AT RAISING THE BID THRESHOLD? I MEAN, IN TERMS OF WHAT WE, WHAT WE'VE GOT GOING HERE, SO WE DON'T, AND SO WE DON'T END UP IN, IN SOME OF THESE SITUATIONS.
I MEAN, UM, WHAT, WHAT'S TYPICAL OF OTHER CITIES, MAN, 50, $75,000 AND WE'RE, WE'RE 20.
SO JIM AND I HAVE ACTUALLY HAD A CONVERSATION ABOUT THAT WE WERE GONNA BRING A RECOMMENDATION TO, UH, THE NEXT WORK SESSION.
UH, THE STATE OF OHIO INCREASED THEIR BIDDING THRESHOLD LAST OCTOBER FROM 50 TO 75,000.
UM, SO WE WERE ALREADY KIND OF HALF OF WHAT THE STATE REQUIRES.
UM, AND I THINK JIM AND I ARE, ARE PROBABLY GONNA AT LEAST, UH, PROPOSE TO COUNCIL, UH, MATCHING THE STATE REQUIREMENT, UH, WHEN IT COMES TO BIDDING, JUST BECAUSE IT IS, IT'S, IT'S A HEAVY LIFT AND, YOU KNOW, IT COSTS MONEY TO BID.
SO YES, I, I, WE DO HAVE A PLAN TO, TO BRING THAT TO COUNCIL.
YEAH, I'M OKAY WITH THAT AMOUNT, BUT WHEN IT'S GETTING OVER A HUNDRED THOUSAND DOLLARS AND STUFF, I JUST DON'T SEE WHY WE'RE NOT BIDDING.
UM, IN REGARDS TO OTHER ITEMS THAT WE DON'T BID, FOR EXAMPLE, THE WATER COMPANY THAT MANAGES OUR WATER UTILITY.
BRIAN? I THINK WE BID THAT ABOUT EVERY, UH, 10 YEARS.
WE GO OUT FOR A NEW BID AND I THINK WE'RE, I DON'T KNOW HOW MANY YEARS INTO THE CURRENT ONE.
I THINK WE'RE ONLY TWO OR THREE YEARS INTO THE CURRENT ONE.
AND HOW MUCH IS THAT A YEAR? ABOUT WHAT DO WE PAY THE VENDOR? I WOULD HAVE TO GET BACK TO YOU ON THAT EXACT PERIOD.
ABOUT HOW MUCH? OVER A MILLION? YES, I WOULD SAY IN THE THREE TO $4 MILLION RANGE.
AND THEN DAVE, IF YOU'LL COVER YOUR EARS,
I'M TALKING ABOUT OUR ATTORNEY.
THAT'S BEEN A GOOD FIVE, SIX YEARS AS WELL, RIGHT, BRIAN? I CAN'T REMEMBER.
AND DOES ANYBODY KNOW WHAT WE PAY SCHAFER ANNUALLY? I KNOW WE BUDGET AROUND 220,000 I BELIEVE IN THAT RANGE.
DOES THAT SOUND ABOUT RIGHT, JIM? YEAH, SLIGHTLY LOWER THAN THAT ONE.
I I, I THINK THE WHOLE ISSUE ABOUT BIDDING IS THE PHILOSOPHY SOMEBODY MIGHT BRING TO THE TABLE.
AND I, I TOTALLY UNDERSTAND, UM, NITA'S COMMENTS, BUT I THINK WE NEED TO STAY AS CONSISTENT AS WE CAN AND THAT'S PRETTY MUCH VERY CONSISTENT TO WHAT WE'VE DONE IN THE PAST, WHAT YOU'RE PRESENTING TONIGHT, JIM? YES.
AND IT ALSO COULD BE CONSISTENT BASED ON HOW COUNCIL HAS BID OR NOT BID FOR SOME OF OUR SERVICES.
AND A, A FORMAL BID IS NOT THE ONLY TYPE OF BID, CORRECT? NO.
THE, THE CITY GOES THROUGH A NUMBER LIKE PROFESSIONAL SERVICES, YOU CAN WAIVE THAT BIDDING, CORRECT? CORRECT.
PROFESSIONAL SERVICES, UH, UNDER THE CHARTER DON'T REQUIRE A BID.
UM, BUT JIM'S STAFF HAS A PRETTY GOOD POLICY AROUND GETTING AT LEAST VERBAL QUOTES FROM PEOPLE, GETTING WRITTEN QUOTES, UH, KIND OF A SIMPLIFIED BIDDING PROCESS.
THE FORMAL BIDDING PROCESS REQUIRED UNDER, UH, OHIO CODE IS, YOU KNOW, IS A BURDEN.
BUT WHEN YOU'RE TALKING ABOUT MILLIONS OF DOLLARS FOR A PROJECT, IT'S, IT MAKES SENSE WHEN YOU'RE TALKING ABOUT MAYBE A COUPLE HUNDRED THOUSAND, YOU KNOW, YOU'RE PROBABLY GONNA END UP SAVING IF YOU SAVE ANYTHING.
YOU'LL SAVE WHAT YOU'VE SPENT ON STAFF COSTS TO, TO GET THE BID OUT ANYWAY.
SO, AND DAVE, ARE ANY OF THOSE TECHNIQUES A BID PROCESS WHERE OUR STREET SUPERINTENDENT CALLS AND GETS VERBAL BIDS, VERBAL QUOTES, OR GETS WRITTEN QUOTES? COULD THAT BE INTERPRETED AS A BID PROCESS? WELL, I, EXCUSE ME.
I THINK THAT THAT'S THE INFORMAL BID PROCESS.
I MEAN, THERE IS A FORMAL BID, YOU KNOW, SOLICITATION PACKET, I BELIEVE THAT THE CITY USES, AT LEAST I'VE REVIEWED THOSE IN THE PAST.
SO, I MEAN, RUSS, YOU COULD SPEAK TO THAT AS YOU KNOW, SPECIFICALLY PERHAPS, BUT, UM, MY UNDERSTANDING IS, YOU KNOW, THEY CAN GO OUT AND THEY CAN SORT OF DO THE ORAL, UH, INFORMAL PROCESS.
IF THEY'VE TALKED ABOUT TODAY, THEY CAN PUT OUT REQUESTS FOR PROPOSALS.
UH, AND THEN THERE'S THE BID PACKET.
SO THERE ARE SOME VARIOUS MECHANISMS THAT CAN BE USED.
AND DO YOU AS THE ATTORNEY SEE HOW WE'VE DONE IT IN THE PAST AS A PROBLEM
[00:45:01]
OR NO? I THINK, I MEAN, I THINK THE CITY HAS A PRETTY GOOD PROCESS IN PLACE FOR PROCEEDING IN THAT MANNER.ANY OTHER QUESTIONS? YES, FRED? JUST A COUPLE.
UH, THE FIRST ONE IS, ARE ALL OF THESE ITEMS ALREADY BUDGETED IN THE UPCOMING BUDGET? AND ARE THEY, IS THIS LEGISLATION OR RESOLUTION CONTINGENT UPON US PASSING THE NEXT, THE FISCAL BUDGET FOR THIS UPCOMING YEAR? NOW, THE, THESE, UM, DOLLAR AMOUNTS ARE INCLUDED IN, UH, THE ANNUAL BUDGETS? YES.
WHEN WE HAVE DEPARTMENT HEAD MEETINGS, UH, ON ALL OF THEIR NEEDS.
UH, THOSE ARE ALL, UH, ITEMS THAT ARE ALREADY IN THEIR BUDGET.
AND ONE LAST QUESTION, AND I KNOW WE HAD MENTIONED SOME THINGS IN, UH, SOME CONVERSATIONS THAT WE HAD IN THE PAST.
UM, ARE, DO WE KEEP TRACK OF WHAT PERCENTAGE OR HOW MANY MINORITY OWNED OR WOMEN OWNED ORGANIZATIONS THAT WE CONTRACT THROUGH THROUGHOUT THE COURSE OF THE YEAR? UM, THE FINANCE DEPARTMENT DOES NOT KEEP TRACK OF THAT.
IT MIGHT, MIGHT BE A QUESTION FOR THE CITY MANAGER, BUT WE'LL GIVE YOU SOME TIME ON THAT ONE.
YEAH, I THINK IT'S A GOOD POINT.
UM, YOU KNOW, I KNOW I DID SOME WORK WITH THE STATE OF INDIANA.
THEY HAVE SOME PRETTY, UH, ROBUST TRACKING MECHANISMS FOR MINORITY WOMEN AND VETERAN OWNED BUSINESSES.
SO, UH, I THINK THAT'S SOMETHING I COULD WORK WITH JIM ON.
UM, MAYBE GETTING, GETTING SOME DATA FOR SOME.
ANY OTHER QUESTIONS? YES, BRIAN? UH, JUST ONE, I JUST, I DIDN'T WANNA ASSUME EVERYONE ON THIS LIST THAT, YOU KNOW, I'M NOT REAL FAMILIAR WITH THEM ALL YET.
IS ANYONE ON THIS LIST NEW? UM, OR, OR NEWER? I HAVE NOT LOOKED AT THIS LIST SINCE IT WAS ORIGINALLY PRESENTED IN, UM, IN OCTOBER.
SO, UM, I'M NOT, I I CAN'T ANSWER THAT QUESTION RIGHT NOW.
ANY OTHER QUESTIONS? WHAT I CAN DO, UH, COUNCILMAN LOONEY IS I CAN, UM, GO THROUGH THE LIST TOMORROW AND SEE IF, IF ANYBODY'S NEW, I CAN SHIP AN EMAIL OUT TO COUNCIL MEMBERS BEFORE.
SO AT THIS POINT, IS THERE ANY OBJECTIONS TO MOVING THIS ITEM ONTO TUESDAY'S MEETING? OKAY, WE'LL SEE YOU THERE.
[ 2024 City Budget]
ITEM THREE F, WHICH IS THE 2024 CITY BUDGET.UM, I'M GONNA TAKE THE LEAD ON THIS.
UM, AS, UM, IT'S BEEN A VERY CHALLENGING BUDGET SEASON, UH, AS YOU ALL KNOW, AND WE'VE TALKED ABOUT THIS, UH, UH, MANY TIMES.
UM, BUT I, UH, I DID PUT TOGETHER, UH, A BUDGET, UH, ALONG WITH, UH, WE HAD ALL OF OUR, UH, MEETINGS WITH THE, UH, DEPARTMENT HEADS AND, UH, THAT WAS THROUGH, UM, UH, PRIOR TO THE CYBER ATTACK.
SO THAT, UH, HELPED US TO SET THE, UH, THE BASE PART OF THE BUDGET, THE OPERATIONS AND CAPITAL PART OF THE BUDGET.
AND SO I WANTED TO GO OVER, UM, SOME OF THE, UH, HIGHLIGHTS, UH, TONIGHT OF JUST THE, UH, THE LARGE CAPITAL PROJECTS THAT ARE INCLUDED IN THIS BUDGET.
AND THEN, UM, RICK IS GONNA, UM, FOLLOW UP WITH, UH, SOME OF THE PERSONNEL, UH, SECTIONS OF THE BUDGET AND, UH, PERSONNEL ADDITIONS THAT ARE GONNA BE NEW TO, UH, THE 24 BUDGET, UH, AS COMPARISON TO 23.
WELL, WHAT AM I SUPPOSED TO POINT THIS AT? LEMME SEE IF I CAN GET IT OVER THERE.
UM, SO THERE'S A LOT ON THE SIDE.
I WAS, I WAS TRYING TO PUSH THE, UH, THE RIGHT ARROW, SO YEAH, YOU GOTTA SLIDE IT UP TOO.
SO, UM, UH, FIRST I WANTED TO START WITH, UM, A LIST OF ONGOING COMMITMENTS.
SO THESE ARE, UH, ITEMS THAT THE DOLLAR AMOUNT MIGHT CHANGE FROM YEAR TO YEAR, BUT, UM, THESE ARE COMMITMENTS THAT WE HAVE, UH, EVERY SINGLE YEAR.
SO WE'VE GOT STORMWATER IMPROVEMENTS, UH, ANNUAL SIDEWALK REPAIRS, SANITARY SEWER LINING, UH, AS WE JUST DISCUSSED WITH RUST, $400,000, UH, FLEET VEHICLES, WATER MAIN REPLACEMENT, AND ANNUAL STREET WORK.
AND, UH, THAT COMES TO A TOTAL OF, UM, 5 MILLION 2 32.
UM, AND THEN WE'VE GOT, UH, SEVERAL ONE-TIME COMMITMENTS.
AND THIS IS, UH, SEVERAL SLIDES HERE.
SO WE'VE GOT, UH, TWO, TWO DUMP TRUCKS, SEWER BACK TRUCK.
UM, I'M GONNA REPAINT THE ROSE MUSIC CENTER DIGITAL BILLBOARD, UH, REPAVING CITY PARKING LOTS, UH, REPLACEMENT OF TWO ELEVATORS, ONE HERE IN CITY HALL AND ONE AT THE POLICE STATION.
UM, RADIO READ WATER METERS HAVE BEEN RECOMMENDED BY, UH, PAM WHITED AT, UH, VEOLIA THAT WE, UH, BEGIN THAT PROCESS.
AND THAT'LL BE A MULTI-YEAR PROCESS.
SO I BELIEVE THAT'S GONNA BE 1 MILLION A YEAR OVER THE NEXT THREE YEARS.
THAT'S NOT, UM, A NORMAL COMMITMENT.
UM, SO I KNOW I'VE PUT THIS UNDER ONE-TIME COMMITMENTS, BUT THAT WILL BE LIKELY OVER, UM, SPREAD OVER A COUPLE YEARS.
UM, THEN WE HAVE, I'M GONNA PURCHASE SOME LAND ON EXECUTIVE BOULEVARD, UH,
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2.1 MILLION.AND, UH, THE MEADOWS INFRASTRUCTURE, WHICH WE DISCUSSED TONIGHT AT, UH, 2.8 MILLION.
UM, AND, UH, ALSO, UM, I WANTED TO ADD THESE, EVEN THOUGH THEY ARE NOT INCLUDED IN THE 24 BUDGET AS PRESENTED TO YOU, UM, RENOVATIONS TO THE FIRE STATION, UM, THAT'S COMING UP, UM, PROBABLY IN SECOND OR THIRD QUARTER THIS YEAR.
3 MILLION, 3.25 MILLION, UH, THE PUBLIC WORKS FACILITY, UM, CONSTRUCTION OF THAT.
WE'VE ALREADY DONE THE, WE'RE IN THE MIDDLE OF DESIGN WORK RIGHT NOW.
UH, THE CURRENT ESTIMATE I HAVE IS 15.2 MILLION.
UH, I KNOW WE HAD A BID COME IN, UH, HIGHER THAN THAT.
SO THESE ARE THE REASONS WHY I DIDN'T WANNA PUT THIS IN THE 24 BUDGET YET, BECAUSE, UH, THESE ARE COSTS THAT WE, UH, HAVEN'T GONE OUT TO BID FOR AND DON'T HAVE, UH, FINAL GOOD ESTIMATES ON COST TO INCLUDE.
UH, AND THEN THE COUNCIL SENIOR CENTER FACILITY, UH, CONSTRUCTION OF THAT IS ESTIMATED TO BE $8.4 MILLION.
AND, UH, AS I'VE SAID HERE IN THE NARRATIVE, UH, THEY'RE NOT IN THE 24 BUDGET RIGHT NOW.
THEY CAN BE INCLUDED LATER AS I COME TO YOU OFTEN DURING THE YEAR WITH SUPPLEMENTALS.
I THINK ONCE WE GO OUT TO BID AND HAVE A, A, A BETTER IDEA OF WHAT THE TOTAL COST IS GONNA BE, UH, OR, OR EVEN A BETTER ESTIMATE OF THAT COST, UH, I'D RATHER WAIT AND PUT THAT INTO THE BUDGET AS A SUPPLEMENTAL AT THAT TIME.
AND, UH, CONTINUING WITH THE, UH, ONE-TIME ROAD, UH, UH, ONETIME COMMITMENTS THAT ARE ROAD RELATED, UH, CHAMBERSBURG WIDENING WEST OF OLD TROY PIKE, 150,000, UH, POWELL ROAD REALIGNMENT, UH, THAT'S ESTIMATED RIGHT NOW TO POSSIBLY BE AS MUCH AS $800,000 FOR CONSTRUCTION, BUT THAT WOULD BE A 2025 BUDGET ITEM.
SO THE, UH, DESIGN WORK, UH, RUST TOLD ME THAT HE NEEDS ABOUT $50,000 FOR DESIGN WORK THIS YEAR.
UH, MASTER ARM SIGNALS, UH, WE'RE TRYING TO, UM, PUT MASTER ARM SIGNALS INTO EACH BUDGET NOW.
UM, SO EVEN THOUGH I'M SAYING ONE TIME COMMITMENT FOR THIS YEAR, UH, WE, UH, WE'VE ESTIMATED $400,000, UH, YOU MIGHT SEE THAT COME UP IN EACH YEAR, UH, CHOOSING DIFFERENT INTERSECTIONS TO PUT THOSE ON.
UH, NEW CARLISLE PIKE EXTENSION, 75,000, UH, THE OLD TROY PIKE, ADDITIONAL NORTHBOUND LANE, UH, WE BELIEVE TO FINISH THAT PROJECT.
THE PAVING OF THAT WILL BE, UM, HALF A MILLION DOLLARS FOR THAT.
AND THEN THE, UM, 2 0 1 CARRIAGE TRAILS INTERSECTION IMPROVEMENT.
I KNOW WE'VE HAD THAT, UH, IN, IN PREVIOUS BUDGETS, BUT, UH, FOR THIS YEAR'S BUDGET, $1.6 MILLION, UH, FOR THAT.
UM, PARK IMPROVEMENTS, UH, THAT ARE CONSIDERED ONE TIME, UH, A HUNDRED THOUSAND DOLLARS FOR THE COMMUNITY CENTER, UH, THIS COMING YEAR.
UH, TOM CLOUD HOUSE CHIMNEY, A HUNDRED THOUSAND FOR THAT, UH, PARKING LOT, PAVING, UH, SHELTER, ROOF AND SPLASH PAD DESIGN, A HUNDRED THOUSAND DOLLARS, UH, FOR THAT TOO.
TOTAL OF $380,000, UH, WOULD BE IN THE PARKS BUDGET.
AND, UM, AND THEN AQUATIC CENTER IMPROVEMENTS AND $130,000 FOR THAT.
AND ROSE MUSIC CENTER IMPROVEMENTS, UH, $100,000.
SO TOTAL, ONE-TIME COMMITMENTS OF $11,285,000.
THOSE ARE CURRENTLY IN THE BUDGET, UH, THAT WAS SENT IN YOUR PACKET.
AND, UM, BEFORE WE GET INTO THE PERSONNEL COMMITMENTS, UM, THE, UM, BUDGET, I WAS OBVIOUSLY GIVEN A, A, A DEADLINE BY TONY TO GET THAT OUT INTO YOUR PACKET.
UM, THERE HAS BEEN, UM, CONTINUED AMOUNT OF TWEAKS.
I BELIEVE I WROTE THAT IN YOUR PACKET.
AND SO THE, UH, AS THE CURRENT TWEAKS STAND, I WANTED TO, UH, AND, AND THERE'LL STILL BE SOME MORE TO DO.
SO I WOULD, UM, RECOMMEND THAT, UH, COUNSEL, UM, HAVE TWO READINGS ON THIS, UH, BUDGET.
I, I'D RATHER, I THINK STAFF WOULD RATHER HAVE A BUDGET APPROVED IN THE MONTH OF JANUARY, BUT I'M NOT RECOMMENDING THAT WE HAVE TO HAVE THIS APPROVED AT, AT, UH, NEXT TUESDAY'S MEETING.
UM, I CAN TELL YOU FROM, UM, THE, UH, THE CURRENT STATUS, THE GENERAL FUND BUDGET, UH, IS BALANCED.
AND BY THAT I MEAN WE HAVE ENOUGH REVENUES THAT I ESTIMATE, UH, BALANCE WITH THE, UH, EXPECTED EXPENSES, UH, THAT ALSO GOES A BALANCED BUDGET FOR THE POLICE FUND, THE FIRE FUND, THE PARKS AND RECREATION FUND, AND THE, UH, LOCAL STREET OPERATING FUND.
UH, SOME FUNDS THAT, UH, YOU MIGHT SEE, UM, UM, WHAT, WHAT WE CALL DEFICIT SPENDING OR SPENDING INTO OUR CARRYOVER.
UH, AS YOU KNOW, WE HAD A LOT OF, UH, FUNDS COME IN IN NOVEMBER, A NOTE ISSUE IN PREPARATION FOR SOME OF THIS CONSTRUCTION THAT WE'RE DOING ON SOME OF THESE PROJECTS.
AND SO, LIKE THE, THE CAPITAL FUND, THE $2.8 MILLION THAT'S IN THE BUDGET FOR MEADOWS PARK DRIVE, THAT MONEY CAME IN IN A NOTE ISSUE IN NOVEMBER.
SO OBVIOUSLY WE WERE, IN A SENSE, OVER BUDGET ON REVENUE SIDE IN 2023.
SO YOU'LL SEE A OVER ON EXPENSE SIDE IN THE CAPITAL IMPROVEMENT FUND BUDGET IN 2024, BECAUSE WE ALREADY HAVE THE FUNDS, THE REVENUE FOR
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THAT, THEY JUST DIDN'T MATCH IN THE SAME YEAR.UH, I THOUGHT THAT WAS, THAT PROJECT WAS GONNA GET STARTED VERY EARLY THIS YEAR AS, AS IT WILL BE STARTED NEXT MONTH.
AND SO IT WAS EASIER TO BRING THE, THE NOTE ISSUE IN IN NOVEMBER IN PREPARATION FOR THE BUDGET THIS YEAR.
SO SOMETIMES, EVEN THOUGH WE'RE ASKING YOU TO PASS A BUDGET THAT HAS HIGHER EXPENSES THAN REVENUES, THAT'S ONE OF THE REASONS WHY, UH, ANOTHER BUDGET THAT IS GOING TO LOOK LIKE IT'S, UM, MORE EXPENSES THAN REVENUES IS THE, UH, ARPA FUND.
UH, WE HAVE, UH, WE'VE RECEIVED ABOUT $4 MILLION JUST TO HEAR OVER $4 MILLION OF ARPA FUNDS.
UH, TO DATE, WE'VE SPENT, UH, ABOUT THREE AND A HALF MILLION.
SO THE SPEND IN 2024 IS GONNA BE THAT LAST, UH, APPROXIMATE $500,000.
WE'VE ALREADY RECEIVED THAT $4 MILLION OVER THE TWO PREVIOUS YEARS.
SO THAT, AGAIN, WILL LOOK ON PAPER LIKE IT'S A DEFICIT SPENDING, BUT WE'VE ALREADY HAD THE REVENUE FOR THAT.
SO, UH, THERE ARE A FEW MORE FUNDS, UH, LIKE WATER, SEWER, STORMWATER THAT I WANT TO, UH, DO A LITTLE MORE TWEAKING ON, UM, WHICH I, UM, UH, WILL GET TO THAT LATER THIS WEEK.
SO, UM, ANY QUESTIONS ON WHAT I'VE PRESENTED SO FAR? YES.
S NANCY, UM, JIM, WHAT IS THE LATEST BY LAW THAT WE HAVE TO HAVE THE BUDGET DONE, APPROVED? UM, ACTUALLY BY LAW MARCH 31ST.
SO WE CAN PASS EITHER, UH, WE, WE TYPICALLY PASS A BUDGET BY THE END OF DECEMBER EACH YEAR, UM, BECAUSE OF THE WAY THE COUNCIL MEETINGS WORKED AND BECAUSE OF THE CYBER, UH, ATTACK THAT WE HAD, WE WEREN'T ABLE TO HAVE A BUDGET READY TO PRESENT TO COUNCIL.
AND SO YOU HAVE A COUPLE OPTIONS.
YOU CAN, UH, PASS WHAT'S, UH, A TEMPORARY BUDGET.
UM, YOU CAN PASS, UH, A FINAL BUDGET.
UH, MY RECOMMENDATION WOULD BE A FINAL BUDGET TO PASS HERE IN THE MONTH OF JANUARY.
UH, SO IT'S IN PLACE, UH, TO START THE YEAR.
AND AS WE'VE TALKED ABOUT IN THE FALL, THE, UM, UH, THE CITY CHARTER, UH, SAYS THAT IF YOU, IF YOU DON'T HAVE A BUDGET, WHICH YOU CAN FALL BACK ON, IS, UM, EACH MONTH YOU WOULD GET ONE 12TH OF THE PREVIOUS YEAR'S BUDGET.
I, I'M NOT REALLY RECOMMENDING THAT BECAUSE AS YOU KNOW, THERE'S, UM, ANNUAL INCREASES WITH THE UNION, UH, CONTRACTS.
AND SO I DON'T WANT TO TELL THEM THAT, WELL, YOU CAN ONLY GET WHAT YOU HAD LAST YEAR.
YOU CAN'T GET THAT INCREASE UNTIL COUNCIL PASSES A FULL YEAR BUDGET.
SO, SURE, THAT'S WHY I HAVE NOT RECOMMENDED THE ONE 12TH BUDGET.
JUST WANTED, WANTED TO MAKE SURE THAT DIFFERENT OPTIONS WERE ON TARGET THERE, AND YET I DON'T SEE ANY REASON WHY WE COULDN'T PASS IT BY THE END OF JANUARY.
UM, BUT I DO, UH, WOULD LIKE YOU TO PASS ON TO YOUR STAFF, UH, OUR APPRECIATION FOR THE PHENOMENAL JOB THAT THEY'VE DONE IN PUTTING THIS TOGETHER IN LIGHT OF ALL THE DISRUPTIONS THAT HAVE OCCURRED WITH A CYBER ATTACK AND, AND PERSONNEL SHORTAGES AND EVERYTHING ELSE.
UM, THEY'VE DONE A FANTASTIC JOB AND, AND WE DO APPRECIATE IT.
I, I APPRECIATE THAT VERY MUCH.
WE WERE WITHOUT OUR SPREADSHEETS FOR, UH, OVER A MONTH, AND THAT MADE IT VERY DIFFICULT PROCESS.
YES, ANITA? OKAY, HERE WE'RE GOING TO GO DOWN THE SLIPPERY SLOPE WATER MAIN REPLACEMENT.
WE SAID THAT WE WERE GOING TO DO $6 MILLION OF WORK EVERY 18 MONTHS, AND I DON'T THINK $1,800 IS PART OF THAT.
I MEAN, SO WHERE'S THE OTHER MONEY? LAST YEAR, DIDN'T WE AGREE THAT WE WERE GOING TO DO PRESS SAID HE WANTED IT EIGHT EVERY 18 MONTHS, AND THE INITIAL STUDY SAID 4 MILLION A YEAR.
HE SAID IT WAS IMPOSSIBLE TO DO THAT IN THAT KIND OF A CYCLE.
SO WE WERE GOING TO DO AN 18 MONTH CYCLE.
SO I DON'T THINK THAT 1.8 IS EXACTLY HALF OF THAT FOR, OR WHATEVER PORTION IT NEEDS TO BE FOR THAT 18 MONTH CYCLE.
WHAT I, WHAT I'VE PUT INTO THE BUDGET TO PRESENT TO COUNSEL, UH, AS OF TODAY AND WHAT WAS IN YOUR PACKET WAS $1,800,000, WHICH IS WHAT WE AS A A CITY HAVE REVENUE FOR.
UH, WE'VE DISCUSSED SEVERAL TIMES DURING THAT PROCESS OF DOING $6 MILLION, UM, EVERY 18 MONTH CYCLE.
AND WHAT KIND OF, UH, VERY LARGE RATE INCREASES WOULD BE NECESSARY TO COME UP WITH THAT.
UH, I CAN'T PRESENT TO YOU EXPENSES THAT ARE NOT COVERED BY ANY REVENUE, AND THERE'S BEEN NO, UM, ACTION BY THIS COUNCIL TO RAISE RATES OR COME UP WITH ANY OTHER REVENUE GENERATING IDEA TO COVER AN EXPENSE QUITE AS LARGE AS, AS $12 MILLION PLUS DESIGN OVER THE NEXT, UH, THREE YEAR PERIOD.
SO I ONLY BROUGHT TO YOU WHAT THE CITY CAN AFFORD AT THIS TIME.
AND, AND ONE THING, UH, MS. KITCHEN THAT WE HAVE PUT INTO THE BUDGET IS A, UM, ABOUT $50,000 TOWARD A WATER WASTEWATER RATE STUDY.
SO, UM, IF, IF THAT'S THE COMMITMENT WE'RE GONNA MAKE AS A CITY IN TERMS OF, UM, WATER MAIN REPLACEMENT, THEN WE CAN PUT THAT INTO A RATE STUDY AND FIGURE OUT
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WHAT OUR RATES NEED TO BE IN ORDER TO COVER THAT.SO, UM, SOME, AT SOME POINT THIS YEAR, WE WILL DO A FULL RATE STUDY TO FIGURE OUT WHAT OUR UTILITY RATES NEED TO BE IN ORDER TO COVER THE EXPENSES, UM, THAT WE WANT.
HAVE WE SOUGHT AFTER ANY OF THE, YOUR, ALL THE TIME HEARING, UM, INFRASTRUCTURE GRANTS FROM THE STATE, FROM THE FEDERAL GOVERNMENT, HAVE WE SOUGHT ANY OF THIS TOWARD THE INFRASTRUCTURE OF THE WATER MAIN REPLACEMENT? WELL, ONE THING I HAD, AND, UM, UNFORTUNATELY RUSS HAS LEFT, UM, BRIAN, DO YOU KNOW, DO OUR RATES MEET THE THRESHOLD FOR EPA GRANTS OR NOT? SO, SO THAT, I DON'T KNOW.
WHAT I CAN SAY THOUGH IS THAT WE HAVE MADE APPLICATION FOR FUNDING PREVIOUSLY, UH, TO PAY FOR, UM, OUR WATER, UM, SYSTEM IMPROVEMENTS, UH, NOTABLY, UH, AN EXPANSION TO THE WELL FIELD THAT, UH, IS A GRANT FUNDED APPLICATION.
UH, THERE'S ANOTHER APPLICATION, I BELIEVE, UH, THE DEADLINE IS END OF THIS MONTH, I THINK FOR THE $750,000 THAT CAME UP EARLIER.
UH, I KNOW WE'RE MAKING AN APPLICATION, UH, TO FUND WATER MAIN EXPANSION UNDER THAT PROGRAM AS WELL.
SO WE ARE WORKING TO UTILIZE, UM, YOU KNOW, UTILIZE, UH, UH, THOSE RESOURCES AS, AS THAT ARE AVAILABLE TO US.
UM, BUT YOU KNOW, IT, IT'S A COMPETITIVE PROCESS AND AS MUCH AS WE MIGHT WANT TO SAY THAT $750 MILLION IS A LOT OF MONEY, WHEN YOU LOOK AT $750 MILLION SPREAD OUT OVER THE STATE OF OHIO, UM, AND THE INFRASTRUCTURE THAT EXISTS IN COMMUNITIES LIKE DAYTON, TOLEDO, CINCINNATI, AKRON, UM, $750,000 OR $750 MILLION CAN GO PRETTY QUICKLY.
SO, UM, WE DO CONTINUE TO SEEK THOSE FUNDS.
WE DO KNOW, UH, A GREAT NUMBER OF PROGRAMS THAT ARE OUT THERE TO TRY AND, AND ACQUIRE THOSE RESOURCES.
UH, BUT, UH, UH, JUST BECAUSE WE HAVE THE WANT DOESN'T NECESSARILY MEAN THAT WE, WE MEET THE NEED, BUT WE DO, WE DO MAKE THE APPLICATIONS AND WE DO TRY TO ACQUIRE THOSE FUNDS AS, AS, UH, THEY'RE KNOWN TO US.
YES, MARK? YES, I HAVE A COUPLE ITEMS. JIM OR BRIAN, DO I REMEMBER THE PRESENTATION INDICATING THAT WE WERE BUDGETING 8,400,000 FOR THE CIVIC BUILDING CIVIC CENTER AT MARION.
AND, UM, UM, THAT IS ON OUR, UH, I HAVE A SPREADSHEET ON THE, UM, THE NEEDS FOR THESE, THESE NOTE ISSUES.
UH, THE FIRST ONE WAS IN NOVEMBER, AND, UM, AND THAT INCLUDED THE DESIGN WORK FOR THAT FACILITY AS WELL AS THE DESIGN FOR THE PUBLIC WORKS FACILITY.
UM, I HAVEN'T, UH, GONE OUT AND, UH, AND OBTAINED A NOTE FOR THE 8.4 MILLION CURRENT ESTIMATE FOR THAT BECAUSE WE HAVEN'T BID THAT YET.
SO, UM, I REALLY DON'T WANT TO GO OUT AND, 'CAUSE ONCE YOU GET THE NOTES, THEN YOU HAVE TO START PAYING THE INTEREST ON IT.
NOW, ONE THING THAT WAS INCLUDED IN THOSE NOTES IN NOVEMBER WAS $5 MILLION FOR CONSTRUCTION OF THE PUBLIC WORKS FACILITY BECAUSE, UH, THE ESTIMATE WAS THAT SOMETIME IN THIS FIRST QUARTER OF 24, WE WOULD START CONSTRUCTION ON THAT.
I KNOW PLANS HAVE CHANGED A LITTLE BIT WITH THAT, SO WE NEED TO BE VERY COGNIZANT TO NOT TRY AND, UM, AND ISSUE NOTES, UM, VERY MUCH SOONER THAN MAYBE TWO TO THREE MONTHS BEFORE CONSTRUCTION IS ESTIMATED TO BEGIN.
BUT, UH, THERE ARE, I, I'VE BEEN IN TOUCH WITH, UH, SQUARE PATENT BOGS AS RICK MENTIONED, AS WELL AS OUR, UM, UH, MUNICIPAL ADVISOR FROM BRADLEY PAYNE ADVISORS.
AND SO, UM, WE'RE IN CONSTANT, UM, COMMUNICATIONS WITH THEM ON A, ON A MONTHLY BASIS TO, UM, DETERMINE, UH, THE, AS SOON AS WE'RE GONNA MOVE FORWARD WITH THAT, THEN WE'LL BE READY WITH ANOTHER NOTE ISSUE.
AND WHERE I WAS GOING WITH THIS, UH, BRIAN, AS IT WOULD RELATE TO THE SITE WORK AT THAT PROJECT, THE SITE WORK, I THINK WOULD BE FAIRLY MINIMUM MINIMAL.
SO NOT TONIGHT, BUT AT SOME TIME IN THE FUTURE, COULD YOU TELL US HOW MANY SQUARE FEET THAT STRUCTURE'S HOPING TO BE? UM, YES.
I WILL BREAK THAT DOWN BECAUSE THE, UH, TOTAL NUMBER REFLECTED IN THE BUDGET FOR THIS PROJECT, UH, IS NOT ALL SPECIFICALLY EARMARKED FOR THE CONSTRUCTION OF THAT FACILITY.
SO A VAST MAJORITY OF THAT, UM, IS, UH, IS SET FOR THAT FACILITY.
BUT THERE IS RENOVATION WORK THAT WOULD NEED TO BE DONE, UH, AT THE EXISTING, UH, AT THE EXISTING, UH, SENIOR CENTER.
UH, THERE IS SOME, UH, REMODELING AND RENOVATION WORK THAT IS ALSO SCHEDULED TO BE, UH, DONE AT THIS FACILITY WHEN IT'S VACATED BY COUNSEL AND THE CLERK'S OFFICE.
UH, AND THEN WE'LL CALL IT JUST SOME REGULAR TLC, UH, TO THE, UH, POLICE DEPARTMENT AND,
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UH, THE COURTS BUILDING AS WELL.SO, UH, IT SEEMED LIKE THE APPROPRIATE TIME, BUT THE DOMINOES HAVE TO FALL IN A PARTICULAR ORDER, UH, AND THAT WOULD, UH, THIS PROCESS WOULD RE UH, RELIEVE US, RELIEVE US OF OUR TENANT COMMITMENT OVER AT, UH, THE HUBER CENTER.
SO WE WOULD BE BRINGING SOME REVENUE TOWARDS THAT PROJECT BY NO LONGER HAVING TO PAY RENT.
SO I WILL, UH, PROVIDE A BREAKDOWN FOR COUNCIL WHAT THAT PROJECT LOOKS LIKE.
IT LIKE, YOU SEEM LIKE A BIG NUMBER.
I KNEW THERE HAD TO BE AN EXPLANATION.
ALRIGHT, UH, JIM, IN REGARDS TO THE $2.8 MILLION THAT YOU HAVE PARKED, THAT, THAT YOU'VE RECEIVED, UH, YES.
IS THAT IN AN INTEREST BEARING ACCOUNT? YES.
IT'S, ARE WE EXPERIENCING ANY ARBITRAGE THERE BASED ON WHAT OUR RATE OF, UH, COST IS? YEAH, I'M, I'M CONSTANTLY AWARE OF, UH, THE ARBITRAGE SITUATION AND, UM, AND, AND WHAT FOR THOSE THAT, UH, I DON'T UNDERSTAND THE TERM ARBITRAGE.
UH, THAT IS WHEN, UH, SO WHEN WE OBTAIN NOTES, UM, WE, UM, PARK IT IN AN INTEREST BEARING ACCOUNT, AND IF THAT, UM, INTEREST EARNED IS MORE THAN WHAT THE, THE NOTE INTEREST IS, THEN UH, WE WILL EVENTUALLY HAVE TO PAY THAT BACK, UH, TO THE BOND HOLDER.
SO, UM, YES, THAT IS SOMETHING WE, YES.
AND THEN, UH, BRIAN AND JIM, THE, UH, 1.6 MILLION AT CARRIAGE TRAILS AND BRANT PIKE FOR THAT IMPROVEMENT, UM, IS THAT PROBABLY ESTIMATED HIGH.
DO HAVE ANY OTHER QUESTIONS? IF NOT, I'LL DIG IN A LITTLE BIT TO SOME OF THE, UH, STAFFING INCREASES THAT WE HAVE, UH, BAKED INTO THE YEAR'S BUDGET.
UM, COMING HERE FOUR MONTHS AGO, UH, IT IS CLEAR THAT THAT HUBER HEIGHTS, UH, RUNS A VERY LEAN CITY, WHICH IS GREAT.
UM, WE CONTRACT A LOT OF SERVICES OUT WHEN IT MAKES FINANCIAL SENSE.
UM, WE STAFF UP WHEN, WHEN WE NEED TO, UM, BUT WITH A LOT OF THE GROWTH HUBER HEIGHTS HAS SEEN OVER THE LAST FEW YEARS, AND IT WILL LIKELY SEE IN THE FUTURE, UM, I'VE BEEN WORKING WITH CITY STAFF TO REALLY IDENTIFY WHERE OUR STAFFING LEVELS NEED TO BE, UH, TO ENSURE THAT, THAT WE'RE SUCCESSFUL MOVING FORWARD.
AND, UH, ALSO I'VE HAD MEETINGS WITH MOST COUNCIL MEMBERS ABOUT WHAT THEY'D LIKE TO SEE IN THE CITY, UM, NAMELY THAT OUR, OUR ASSETS ARE WELL TAKEN CARE OF AND, UM, YOU KNOW, REFLECT THE QUALITY, UM, THAT I THINK ALL OF US EXPECT FOR, FOR A, A CITY OF OUR, OUR SIZE.
SO, UH, ONE OF, I'LL JUST GO THROUGH THIS.
UH, WE DON'T HAVE A TABLE OF ORGANIZATION FOR THIS NEXT MEETING.
UH, I EXPECT THAT WE'LL BE BRINGING AN UPDATE TO THAT TABLE, UH, AT THE END OF THE MONTH.
UM, PART OF THAT IS REALLY TO GET US, UM, YOU KNOW, GET A GOOD IDEA OF WHERE COUNCIL'S SITTING IN TERMS OF SOME OF THESE STAFFING NEEDS SO THAT WE CAN MAKE SURE THAT THAT'S ACCURATE.
SO, UH, ONE OF THE FIRST, UH, AREAS WE'VE IDENTIFIED, UM, IS, IS WITH OUR HUMAN RESOURCES DEPARTMENT.
UM, OBVIOUSLY COMING OUT OF THE PANDEMIC IN 2020, UH, THE LABOR MARKET HAS BEEN, UM, TUMULTUOUS TO SAY THE LEAST.
AND SO, UH, IT'S REFLECTED ITSELF IN, IN OUR NEED TO BOTH REPLACE POSITIONS AND THE, THE CHALLENGE, UH, IN TERMS OF FINDING QUALIFIED, UM, EMPLOYEES.
SO, UH, I THINK A LOT OF, UH, THE CHALLENGES WE'RE SEEING AS A CITY, UH, REALLY COME FROM OUR NEED TO RECRUIT AND HIRE MORE QUICKLY THAN WE ARE.
AND, UH, I KNOW, UH, KATIE AND HER STAFF ARE, ARE WORKING
UM, BUT AT THE END OF THE DAY, WE PROBABLY NEED TO DEDICATE AT LEAST A, A HUMAN RESOURCES PROFESSIONAL TOWARD PUBLIC SAFETY ALONE, WHICH WE'VE NEVER DONE BEFORE.
SO, UM, I DO SEE, UH, THE FIRST HIRE, UH, THIS YEAR, UH, OUR FIRST NEW HIRE BEING, UH, AN ADDITIONAL HUMAN RESOURCE SPECIALIST.
UM, AND PLEASE STOP ME IF YOU WANNA TALK ABOUT ANY OF THESE AS, AS I GO THROUGH THEM.
UH, THE NEXT AREA IS, UH, IN OUR FINANCE DEPARTMENT.
UM, I WOULD LIKE TO, UH, HIRE A PROCUREMENT SPECIALIST.
UM, THIS IS SOMETHING THAT, UH, KATIE AND HR WAS LOOKING AT EVEN BEFORE I ARRIVED HERE.
UM, I THINK TO MS. KITCHEN'S, UH, COMMENTS ABOUT BIDDING AND THINGS LIKE THAT, I WOULD LIKE US TO HAVE A STANDARD PROCESS FOR HOW WE GO OUT TO BID.
UM, REALLY HAVE A SINGLE POINT PERSON FOR DEVELOPING THOSE BIDS TO MAKE SURE THAT THEY ARE OF THE QUALITY WE NEED THEM TO BE.
AND SO, UH, THE NEXT POSITION WE'RE LOOKING TO ADD NEXT YEAR WOULD BE A PROCUREMENT SPECIALIST.
THIS PERSON WOULD, UH, FROM START TO FINISH REALLY HANDLE THE, THE BIDDING, UH, AND PROCUREMENT PROCESS.
AND THEN, UM, JIM HAS ASKED FOR AN ADDITIONAL TAX ANALYST, UM, WHEN JIM ADDED A TAX ANALYST A FEW YEARS AGO.
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AT LEAST, UH, FOUR OR FIVE YEARS AGO.AND, UH, IF I RECALL IT WAS, IT BROUGHT IN ABOUT AN ADDITIONAL 700,000 IN REVENUE, OR, YEAH, BETWEEN 800,000 AND A MILLION, RIGHT? SO I'VE ASKED JIM TO BE CONSERVATIVE OF WITH WHAT THE SECOND ANALYST COULD BRING IN.
UM, BUT HE'S CONFIDENT THAT IN, IN TERMS OF FINDING, UH, DELINQUENCIES, UM, FIRMS THAT ARE DOING WORK IN THE CITY AND NOT PAYING INCOME TAX, VARIOUS THINGS LIKE THAT, THAT, UM, THIS POSITION WILL WELL PAY FOR ITSELF, UM, IF WE, IF WE CREATE ANOTHER, WELL, WE ACTUALLY ALREADY HAVE THE TAX ANALYST, UH, POSITION IN THE TABLE OF ORGANIZATION.
WE JUST, UH, WE'LL BE FUNDING IT THIS YEAR, SO, OKAY.
UM, SO ECONOMIC DEVELOPMENT, UH, THE TABLE OF ORGANIZATION HAS HAD AN ECONOMIC DEVELOPMENT DIRECTOR FOR A NUMBER OF YEARS, UM, BUT IN DIGGING IN WITH BRIAN, OUR RECRUITMENT FOR THAT POSITION WAS NOT VERY SUCCESSFUL THE LAST TIME AROUND.
SO AS WE STAFF UP OUR HUMAN RESOURCES DEPARTMENT, I WOULD LIKE TO, UM, TO REALLY TRY TO LOOK FOR AN ECONOMIC DEVELOPMENT DIRECTOR AGAIN.
UH, PART OF THE REASON IS REALLY JUST TO SUPPLEMENT THE SKILLSET THAT WE ALREADY HAVE IN THE CITY.
UM, BRING SOME ADDITIONAL TOOLS TO OUR TOOL BELT, UH, WHEN IT COMES TO, UH, BOTH EXPANDING OUR, YOU KNOW, BUSINESS ENVIRONMENT AS WELL AS OUR IN INDUSTRY AND THINGS LIKE THAT.
SO, UH, THE GOAL THIS YEAR, UH, WOULD BE, OBVIOUSLY JIM'S ALREADY BUDGETED FOR IT, BUT THE GOAL WOULD BE TO, TO FILL THAT POSITION, UH, WHICH HASN'T BEEN FILLED IN IN SOME TIME.
UH, RUSS HAS ASKED FOR AN ADDITIONAL ASSISTANT ENGINEER.
UM, THIS WOULD BE A PROFESSIONAL ENGINEER.
SO, UM, YOU KNOW, SOMEBODY WITH THE SAME QUALIFICATIONS AS RUSS THAT COULD DO A LOT OF THE SAME WORK THAT HE DOES.
UH, I THINK THIS WOULD REALLY FREE UP TO NOT ONLY TRAIN, UM, YOU KNOW, THE FUTURE, HOPEFULLY THE FUTURE ENGINEER, UH, FOR HUBER HEIGHTS, BUT, BUT ALSO TO FOCUS A LOT MORE ENERGY ON SOME OF THE BIGGER PROJECTS WE HAVE, SUCH AS THE GOVERNANCE CENTER, UM, YOU KNOW, EVERYTHING GOING ON AT MARY MEADOWS, THINGS LIKE THAT.
SO, UH, I WOULD SEE THIS PERSON IS, IS TAKING ON KIND OF THE LOWER, YOU KNOW, TIER TWO OR TIER THREE PROJECTS IN THE CITY.
SO, UH, CHIEF LEY CAME TO, UH, THE PREVIOUS COUNCIL ABOUT 18 MONTHS AGO.
UH, AND PRESENTED, UH, WHAT HE WOULD NEED, UM, IN THE FUTURE.
AT THE TIME, UH, COUNSEL APPROVED FOUR ADDITIONAL PERSONNEL, UH, WITH THE EXPECTATION THAT CHIEF WOULD BE REQUESTING AN ADDITIONAL THREE FIREFIGHTER MEDICS, UM, IN 2024.
UH, HE'S, HE'S RUN ALL THE NUMBERS, DID THE ANALYSIS, AND IT REALLY KEEPS HUBER HEIGHTS, UH, IN LINE WITH THE STAFFING LEVELS IN THE REGION.
UM, HUBER HEIGHTS IS ONE OF THE FEW CITIES, UH, IN OHIO, UH, OR IN THE COUNTRY THAT HAVE A, UH, ISO TWO INSURANCE RATING, UM, WHICH KEEPS EVERY RESIDENCE INSURANCE RATES DOWN, EVERY BUSINESS OWNER INSURANCE, INSURANCE RATES DOWN.
IT REALLY IS IMPRESSIVE, UM, FOR HUBER HEIGHTS.
AND I KNOW, UH, CHIEF WOULD LOVE TO
SO, UH, WAS HE LOOKING FOR FIREFIGHTER MEDICS OR TO FILL CAPTAIN'S SEATS? I'M SORRY, WAS THAT THREE CAPTAINS? YEAH, IT'S THAT HE WAS LOOKING FOR, IT'S, SO ORIGINALLY HE WAS ASKING FOR FIREFIGHTER MEDICS.
UM, HE CAME TO ME A FEW WEEKS AGO AND ASKED IF, UH, I WOULD PRESENT TO COUNCIL ON THE TABLE ORGANIZATION CAPTAINS.
AND I DID NOT UPDATE THIS, SO THANK YOU FOR CORRECTING ME.
UM, THE ADDITIONAL COST TO HIRE CAPTAINS VERSUS MEDICS IS ABOUT $80,000.
UM, BUT WHAT IT ALLOWS HIM TO DO IS TO HAVE, UM, OFFICERS AT EVERY STATION IN THE CITY, UH, LIEUTENANTS OR CAPTAINS, UH, WHICH IS WHAT CHIEF WOULD LIKE TO DO.
AND THEN THE LAST ITEM IS, UH, IN TERMS OF POLICE, OBVIOUSLY, UH, LAST COUNSEL APPROVED FOR ADDITIONAL PERSONNEL, UH, WILL ALSO BE BRINGING THAT BEFORE COUNSEL, UM, BY THE END OF THE MONTH.
ANY QUESTIONS ON STAFF? WHAT ABOUT OUR IT DEPARTMENT? SO, ORIGINALLY, AND THIS IS WHERE, UH, I KIND OF SWAPPED AN ECONOMIC DEVELOPMENT DIRECTOR FOR AN IT PERSON.
ORIGINALLY I HAD JIM BUDGET, UH, FOR AN ADDITIONAL IT PERSON, UH, IN WORKING WITH SOME OF THE FIRMS, WE'VE WORKED THIS THROUGH THE CYBER ATTACK.
UM, I WANNA WORK WITH THE NEXT DIRECTOR, UH, WHO ACTUALLY, I APOLOGIZE, I DIDN'T BRING THIS UP IN MY REPORT.
UH, WE'LL BE MEETING, UH, NEXT WEEK TO REVIEW RESUMES, UH, THAT WERE DUE BY THE END OF LAST YEAR.
UM, I, I REALLY WANNA WORK WITH A NEW DIRECTOR TO DETERMINE HOW HE OR SHE WOULD WANT THAT DEPARTMENT TO OPERATE.
UM, I THINK THERE MAY BE, WE MAY BE ABLE TO GET BETTER SERVICE IF WE CONTRACT SOME OF THE SERVICES WE'VE DONE IN-HOUSE OUT.
AND IF WE'RE GONNA GO THAT ROUTE, THEN I DON'T KNOW THAT WE WOULD NEED MORE PERSONNEL NECESSARILY IN THAT
[01:15:01]
DEPARTMENT.SO I REALLY WANNA LET THE NEXT DIRECTOR GET THEIR, UH, BEARINGS AND LEMME KNOW WHAT THEY NEED.
ON THE, ON THE FIRE, WOULD, WOULD THE IDEA BE TO PROMOTE PEOPLE THAT WE HAVE IN THE DEPARTMENT NOW TO THOSE CAPTAINS POSITIONS AND THEN, AND THEN END UP HIRING MORE MM-HMM.
FRED, UH, JUST ONE COMMENT, MAYOR.
UM, UH, MR. ZICK, UH, I, I, I KNOW YOU HAVE A, A, A YEOMAN'S TASK AHEAD OF YOU TRYING TO FILL ALL THOSE POSITIONS.
AND, YOU KNOW, JUST IN OUR CONVERSATIONS THAT WE HAD IN THE LAST WEEK, UH, A LOT OF THE CITY STAFF ARE INDICATING THAT THEY DO NEED THOSE POSITIONS FILLED.
SO I WISH YOU THE BEST OF LUCK.
UM, BUT I DO WANT TO ASK ONE QUESTION ABOUT A GRANT WRITER.
I REMEMBER HAVING IT WITH ONE OR TWO PEOPLE PERSONS ABOUT HAVING A GRANT WRITER THAT WORKS FOR THE CITY, AND THAT POSITION COULD ALSO PAY FOR ITSELF AND BRING IN ADDITIONAL REVENUE.
SO YES, I'VE HAD THIS CONVERSATION WITH A NUMBER OF COUNCIL MEMBERS, INCLUDING MS. BURGE.
UM, ONE OF THE THINGS, UH, BRIAN AND I HAVE DONE ALREADY IS TRIED TO MEET WITH, UH, CONTRACTORS WHO DO THAT TYPE OF WORK.
UM, SO FOR INSTANCE, YOU KNOW, THERE ARE GRANT WRITERS WHO ARE GOOD AT FIRE DEPARTMENT GRANTS.
UM, WE DON'T REALLY NEED THAT.
CHIEF LEY AND HIS STAFF DO A GREAT JOB OF WRITING THEIR OWN GRANTS.
UM, BUT THE SAME FIRM THAT DOES THAT CAN ALSO DO POLICE GRANTS.
BUT AGAIN, THEY'RE NOT GREAT AT, YOU KNOW, UTILITIES OR TRANSPORTATION OR FACILITY GRANTS.
SO PART OF MY PLAN WAS, INSTEAD OF TRYING TO FIND THIS PERFECT GRANT WRITER WHO CAN WRITE ALL GRANTS, IS TO POTENTIALLY CONTRACT OUT WITH FIRMS WHO SPECIALIZE IN THAT AREA.
SO WE DID MEET WITH, UH, A FIRM OR BY ZOOM A COUPLE WEEKS AGO.
UM, I DON'T THINK THEY'RE GONNA REALLY MEET WHAT WE'RE LOOKING FOR, UM, BUT WE'RE GONNA CONTINUE TO LOOK FOR FIRMS THAT WE CAN CONTRACT WITH FOR GRANTS.
UM, A LOT OF TIMES WE CAN KEEP COSTS LOW, AND THEN OBVIOUSLY IF WE GET THE GRANT, THERE'S USUALLY SOME, UM, SOME BONUS OR INCENTIVE THAT GOES ALONG WITH ACTUALLY GETTING THE GRANT FOR THOSE FIRMS. SO INCLUDE THE ADMINISTRATIVE COSTS.
A LOT OF GRANTS WILL ALLOW US TO DO THAT TOO.
SO, UH, THAT'S THE F IF WE CAN'T WITHIN A FEW, 4, 5, 6 MONTHS FIND FIRMS TO DO THIS FOR US, THEN I THINK WE CAN DEFINITELY LOOK AT HIRING A STAFF GRANT WRITER, UH, FOR THE CITY.
ANY, YEAH, THAT WAS MY QUESTION, MS. GRANT WRITER, BUT ALSO YOU SAID ABOUT THE FOUR POLICE OFFICERS WE APPROVED, AND THEN YOU SAID SOMETHING ABOUT FOUR.
IS IT FOUR MORE POLICE OFFICERS? NO.
OR JUST THE ORIGINAL FOUR? WE'VE ALREADY APPROVED JUST THE ORIGINAL FOUR.
I WAS JUST, UH, CO YOU KNOW, CONFIRMING ALL OF THE NEW STAFF FOR THIS YEAR THAT, THAT WE'RE GONNA BE BRINGING IN.
SO IT'S JUST, IT'S FOUR, FOUR STAFF.
IS THERE CHANCES THAT WE'RE GOING TO BE HIRING ANY MORE THAN THE FOUR? UM, SO ONE OF THE THINGS THAT I'M STILL REVIEWING, BUT I'LL PRESENT TO COUNSEL NEXT SESSION, WE DO HAVE THE REPORT, THE DATA ANALYSIS ON THE POLICE DEPARTMENT.
IT DOESN'T RECOMMEND ANY MORE THAN THE FOUR PERSONNEL THAT HAVE ALREADY BEEN APPROVED.
NOW, AS THE CITY GROWS, OBVIOUSLY WE'RE GONNA NEED TO ADD MORE PERSONNEL.
I MEAN, OVER TIME IT'S ALWAYS, IT'S ALWAYS GONNA HAPPEN, BUT YEAH.
SO, UH, WHERE IT STANDS NOW, WE COULD HAVE, UM, I THINK WHAT, WHAT STAFF RECOMMENDATION FROM JIM, WHAT I'M HEARING IS, UH, A FIRST READING ON TUESDAY, THE NINTH, AND THE SECOND READING ON JANUARY 22ND AND PASSAGE, THEN AT THE END OF THE MONTH.
SO THAT WOULD BE, UH, STAFF'S RECOMMENDATION.
UH, DOES COUNCIL ANY ISSUES WITH, WITH THAT LAYOUT FOR THIS PARTICULAR BUDGET CYCLE AND HAVING A BUDGET APPROVED BY THE END OF JANUARY.
SO WHAT WE'LL DO, WE'LL MOVE THIS ON TO TUESDAY'S MEETING AS THE FIRST READING.
UH, IT'LL BE LISTED AS THE FIRST READING, AND THEN WE'LL HAVE AN OPPORTUNITY FOR A SECOND READING ON JANUARY 22ND.
AND JUST TO BE CLEAR, THERE'LL LIKELY BE A LOT OF, UH, AMENDMENTS AND CHANGES BETWEEN THE FIRST AND SECOND READING BASED ON SOME OF THE ADJUSTMENTS THAT JIM HAS REFERRED TO THE, THE, THE TWEAKS.
SO, UH, WHEN WE GET TO THE SECOND READING, THERE'LL BE AN AMENDED ORDINANCE FOR THE BUDGET.
UH, THAT WILL NEED TO BE, UH, THE ONE THAT WAS READ AT THE FIRST READING WILL NEED TO BE AMENDED.
AND THEN, UH, THE AMENDED VERSION WOULD BE THE ONE THAT WOULD BE ACTUALLY BE PASSED AT THE SECOND READING.
THE, THE TWEAKS THAT I'VE BEEN GOING THROUGH OVER THE LAST WEEK AT HOME AND, AND HERE TODAY,
SO, UH, WHAT YOU SEE IN YOUR PACKET FOR MONDAY OR FOR TUESDAY WILL BE, UM, DIFFERENT THAN WHAT YOU SAW IN THE INITIAL PACKET THAT WENT OUT, UH, PRIOR TO THIS MEETING.
AND IT COULD CHANGE AGAIN BY THE SECOND.
BUT THE, A LOT OF THE CHANGES WILL ALREADY BE IN THERE.
[01:20:01]
OF A DEADLINE I HAVE WITH TONY, I MIGHT BE ABLE TO MAKE, UH, A FEW MORE TWEAKS TOMORROW TO, UH, TO GET IT REALLY TIGHT THAT THERE WOULDN'T BE, I, I REALLY DON'T WANT A LOT OF CHANGES BETWEEN THE FIRST READING, THE SECOND READING IF, IF UNAVOIDABLE.THAT'S HOW WE'LL MOVE THE, UH, HOW WE'LL MOVE THE 2024 BUDGET FORWARD.
NEXT IS ITEM 3G, WHICH IS THE CITY
[ City Code - Supplement 16 - Adopting Ordinance]
CODE SUPPLEMENT 16, AND ADOPTING THAT ORDINANCE TYPE.THIS IS SOMETHING I BRING TO YOU EVERY QUARTER, WHICH IS, UH, AN ADOPTION OF A SUPPLEMENT TO THE CITY CODE.
UH, THIS IS SUPPLEMENT SEC 16, WHICH REPRESENTS THE PERIOD OF JULY 1ST, 2023 TO SEPTEMBER 30TH, 2023.
UH, FOR THOSE OF YOU, OF YOU WHO ARE UNFAMILIAR, WHEN COUNSEL PASSES DIFFERENT ORDINANCES, WE HAVE TO CODIFY THESE INTO THE CITY CODE.
UH, WE WORK WITH OUR CODIFICATION PROVIDER MUNI CODE TO DO SO.
AND, UM, THEN THESE HAVE TO BE APPROVED BY ORDINANCE, UH, BY COUNSEL.
UH, THE CHARTER ALSO REQUIRES THAT WE MAKE LEGAL NOTICE OF, UH, THIS ORDINANCE BEING PRESENTED TO COUNCIL, UH, WHICH WAS DONE IN, UH, LATE DECEMBER, UM, AS REQUIRED BY THE CITY CHARTER.
AND, UH, THIS CAN GO TO TWO READINGS, UH, BEFORE ADOPTION.
ANY OBJECTIONS TO, UM, FIRST READING ON THE NINTH? OKAY.
SEEING NONE MOVE THAT FORWARD.
[ City Council - Public Records Training Designee]
H, WHICH IS CITY COUNCIL PUBLIC RECORDS TRAINING DESIGNEE.THIS IS SOMETHING I BRING TO COUNCIL, UH, AT THE START OF A NEW TERM WITH A, A NEW, UH, MEMBERS OF COUNCIL PRESENT.
UH, THERE IS A REQUIREMENT UNDER THE OHIO REVISED CODE AND THE OHIO PUBLIC RECORDS LAW.
IT REQUIRES ALL MEMBERS OF, UH, ELECTED OFFICIALS, MEMBERS OF COUNCIL TO ATTEND A PUBLIC RECORDS TRAINING SEMINAR, OR APPOINTED A DESIGNEE TO DO SO ON THEIR BEHALF FOR EACH TERM.
SO WHAT THIS, UH, RESOLUTION DOES IS BASICALLY APPOINTS ME AS THE, UH, TRAINING DESIGNEE FOR THIS PURPOSE, UH, FOR THE MEMBERS OF CITY COUNCIL, UH, PARTICULARLY THE NEW MEMBERS, UH, THAT HAVE JUST BEEN ELECTED AND REELECTED.
UM, I ATTEND THE TRAINING EVERY YEAR.
SO, UH, THIS IS TO, TO, TO ENSURE THE REQUIREMENT IS MET.
HOWEVER, IT DOESN'T PRECLUDE THE MEMBERS OF COUNCIL FROM ALSO, UH, ATTENDING THE TRAINING ON THEIR OWN BEHALF.
BUT, UH, THIS IS JUST KIND OF A FALLBACK OPTION IN CASE THEY'RE NOT ABLE TO DO SO DURING THE COURSE OF THEIR TERM.
SO, UM,
SO, UH, UH, SO I WOULD ASK FOR COUNSEL'S ADOPTION OF THIS ON MONDAY, UH, WITH THOSE AGENCIES.
FRED, HOW LONG IS THE TRAINING, TONY? UH, THREE HOURS.
MM-HMM,
IF YOU GO TO THE IN-PERSON, ONE, THERE'S NO TEST.
CAN WE MAKE THAT MOTION NOW? NO, I'M JUST KIDDING.
SO, THE ORDINANCE WILL BE FOR TONY TO BE ALL OF OUR DESIGNEE, BUT CERTAINLY IF ANYBODY WANTS TO ATTEND THAT TRAINING ONLINE OR IN PERSON, YOU'RE CERTAINLY ABLE TO DO THAT.
ANY OBJECTIONS TO, UH, MOVING THIS ON TO TUESDAY? OKAY, WE'LL SEE IT THERE.
[ 2024 Vice Mayor]
I, WHICH IS THE 2024, UH, VICE MAYOR SELECTION BY COUNCIL.UH, EVERY YEAR WE CAN OPEN THIS UP, UH, WITH, UH, ANYONE ON COUNCIL MAKING A NOMINATION FOR SOMEONE FOR VICE MAYOR THAT THEY WOULD, UH, LIKE TO SEE.
AND THEN WE, UH, THEY CALL THE NOMINATIONS AND MOVE THEM ON TO THE COUNCIL MEETING, UH, WHERE WE TAKE THE VOTES.
SO IS THERE ANY NOMINATIONS FOR 2024? MR. CAMPBELL? I'D LIKE TO NOMINATE DON WEBB.
I THINK YOU HAD STOPPED BY THE HOUSE, WHAT, TWO MONTHS AGO? AND, UH, I THINK THE LAST TIME DON WAS, UH, VICE MAYOR.
THERE WERE SOME THINGS IN COLUMBUS THAT YOU ATTENDED AND HELPED THE MAYOR WITH.
AND THOSE ARE COMING UP AGAIN IN 24, AND HE HAD EXPRESSED, UH, AN INTEREST IN SERVING IN THAT CAPACITY.
AND THEN I NOTICED TODAY, DON, YOUR, YOUR LETTER REQUESTING US.
SO, UH, I WOULD LIKE TO TAKE THE OPPORTUNITY TO, UH, NOMINATE DON WEBB.
DON, DO YOU ACCEPT THE NOMINATION? OH, I DO.
ARE THERE ANY OTHER NOMINATIONS FOR VICE MAYOR FOR 2024? OKAY.
SO WE WILL HAVE DON ON THE AGENDA FOR, UH, FOR THE VICE MAYOR FOR 2024.
ANY OBJECTIONS TO THAT? I GUESS I SHOULD ASK THAT FIRST, BUT, OKAY.
UH, THAT CONCLUDES THE REGULAR MEETING.
UH, WE HAVE, UH, A EXECUTIVE SESSION THAT IS NEEDED THIS EVENING BEFORE WE ADJOURN.
CAN I MAKE A COMMENT? YES, PLEASE BE OUT OF ORDER.
UM, I'VE HAD THE, UH, OPPORTUNITY IN THE LAST SEVERAL MONTHS, UH, TO
[01:25:01]
HAVE SOME LIFE CHANGING EVENTS TAKE PLACE.AND, UH, SINCE THE ELECTION IN NOVEMBER, UH, I'VE, I'VE THOUGHT A LOT ABOUT CITY COUNCIL AND THE SERVICE THAT, UH, EVERYONE HAS PROVIDED.
AND I JUST WANTED TO TAKE THE OPPORTUNITY TONIGHT TO TELL EVERYONE ON THE DAIS AND THE STAFF, RICK AND, AND DAVE, HOW MUCH I'M LOOKING FORWARD TO WORKING WITH EVERYONE AND HOW GRATEFUL I AM AND HOW GRATEFUL LORI IS THAT THE CALIBER OF PEOPLE WHO HAS DECIDED TO RUN AND GET ELECTED, HAVE DONE.
SO, UH, I ESPECIALLY WANT TO HIGHLIGHT, UH, DON WEBB FOR, UH, RETURNING ALSO, UH, FRED AIKENS FOR, UH, YOUR WILLINGNESS TO SERVE, UH, BRIAN LOONEY.
AND, UH, SCOTT DAVISON AND JUST THE CALIBER OF PEOPLE THAT WERE ON THE BALLOT WAS OUTSTANDING.
AND, AND I I JUST NEEDED TO SAY PUBLICLY HOW GRATEFUL I AM ON A PERSONAL LEVEL TO WORK WITH EACH OF YOU.
UH, YOU KNOW, AND BEFORE I, JUST TO FOLLOW UP ON THAT COMMENT, UH, CERTAINLY CONGRATULATIONS AGAIN, UH, TO YOU THREE GENTLEMEN.
WE'RE CERTAINLY EXCITED TO HAVE, UH, YOU, YOU ON THIS COUNCIL AND, AND WORKING WITH US.
UM, BUT I ALSO NEED TO SAY, YOU KNOW, MARK, PERSONALLY, UM, I KNOW THE LAST FEW MONTHS HAVE BEEN CHALLENGING.
UM, OUR, OUR, OUR FRIENDSHIP HAS, HAS ONLY GROWN STRONGER OVER THE, OVER THE LAST FEW MONTHS.
AND, UM, I WOULD JUST LIKE TO SAY, YOU KNOW, PUBLICLY TOO, THAT I'M INCREDIBLY GRATEFUL, UH, AT THE NEWS THAT YOU'VE GOTTEN FROM, FROM A HEALTH PERSPECTIVE.
AND, UM, I'M INCREDIBLY HAPPY ON, ON A PERSONAL LEVEL AND A PROFESSIONAL LEVEL TO, TO BE ABLE TO CONTINUE WORKING WITH YOU IN THE FUTURE.
AND, UM, I, I, I JUST CAN'T TELL YOU HOW, HOW HAPPY I AM THAT, THAT THINGS ARE WORKING OUT, UH, THE WAY THEY ARE.
SO APPRECIATE, UM, COULDN'T BE HAPPIER.
SO 20, IF YOU READ, UH, REASON FOR EXECUTIVE SESSIONS, IT WOULD BE A, A MOTION TO GO INTO EXECUTIVE SESSION FOR TWO REASONS, INCLUDING TO CONSIDER THE PURCHASE OF PROPERTY FOR PUBLIC PURPOSES.
AND THE SECOND REASON WOULD BE FOR DISCUSSIONS WITH AN ATTORNEY FOR THE CITY CONCERNING DISPUTES THAT ARE THE SUBJECT OF PENDING OR EMINENT COURT ACTION.
NOT, UH, I WILL MOVE TO GOING TO EXECUTIVE SESSION FOR THE TWO REASONS THAT MR. ROGERS HAS PROVIDED ANITA.
SECOND, WE HAVE A MOTION AND SECOND TO MOVE TO EXECUTIVE SESSION.
IS THERE ANY DISCUSSION THIS EVENING PRIOR TO? OKAY.
MOTION TO GO INTO EXECUTIVE SESSION CARRIES EIGHT TO ZERO.
UH, UPON FINISHING OR EXITING EXECUTIVE SESSION, WE'LL LET EVERYONE KNOW IF ANY ACTION HAS BEEN TAKEN.
SO IT'S NOW SEVEN 30 AND WE'RE MOVING TO EXECUTIVE SESSION.
WE'VE COME OUT OF EXECUTIVE SESSION AND, UH, WE ARE GOING TO, UH, ADD AN AGENDA ITEM TO, UH, NEXT TUESDAY'S MEETING FOR THE PURCHASE OF PROPERTY ON EXECUTIVE BOULEVARD.
SO ANOTHER ACTION WOULD BE TAKEN OTHER THAN THAT PARTICULAR AGENDA ITEM BEING ADDED FOR TUESDAY.
AND THIS MEETING IS ADJOURNED.