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[1. Call Meeting To Order/Roll Call]
GORE IS UNABLE TO MAKE THIS EVENING'S MEETING, AND I'LL BE LEADING.[2. Approval Of Minutes]
A, UM, APPROVAL OF MINUTES FOR OCTOBER 17TH.ANY ADMIN, ANY CORRECTIONS? OKAY.
THE MINUTES STAND IS APPROVED.
[ City Manager Report]
MANAGER REPORT.UH, A COUPLE OF HONORS FOR COUNSEL IN THE COMMUNITY THIS EVENING.
UM, FIRST OF ALL, UH, QUICK, UH, SHOUT OUT TO, UH, CITY MANAGER ZICK, ALLOWING ME THIS OPPORTUNITY TO PINCH IT WHILE HE IS, UH, COORDINATING HIS, UH, MOVE INTO THE CITY THIS AFTERNOON.
SO, UH, THAT'S WHY I'M, UH, I'M ON THE D THIS EVENING.
UH, AND TO THAT, UH, I ALSO WANNA SPEAK TO, UH, UH, MR. Z'S COMMENTS FOR COUNSEL AND THE COMMUNITY THIS EVENING.
FIRST, UH, ON MONDAY, OCTOBER 30TH, THE CITY OF, UH, HUBER HEIGHTS POLICE DIVISION, WELCOME THREE NEW OFFICERS.
UH, OFFICER STEVEN HUP JOINS THE DIVISION WITH 16 YEARS OF PRIOR LAW ENFORCEMENT EXPERIENCE FROM SINCLAIR COMMUNITY COLLEGE, UH, AND MIAMI TOWNSHIP OFFICER MATTHEW BERRY.
UH, HAVING PREVIOUSLY SERVED WASHINGTON TOWNSHIP PD AND MARRA PD BRINGS NINE YEARS OF LAW ENFORCEMENT EXPERIENCE TO HUBER HEIGHTS POLICE DIVISION AND OFFICER, UH, MUSA ADES BRINGS TWO YEARS OF SERVICE FROM THE HARTFORD, CONNECTICUT POLICE DEPARTMENT NEAR MY OLD STOMPING GROUNDS, UH, TO HIS SERVICE HERE IN HUBER HEIGHTS.
ADDITIONALLY, OFFICER ANDREW REESE, UH, WILL JOIN THE HUBER HEIGHTS POLICE DIVISION ON WEDNESDAY, NOVEMBER 15TH, FOLLOWING EIGHT YEARS OF SERVICE, UH, ALSO IN MY OWN STOMPING GROUNDS IN ATHENS, OHIO.
UH, SECOND, UH, I WANNA BRING TO COUNCIL'S ATTENTION THAT ON MONDAY THE 13TH OF NOVEMBER, SARAH MCPHERSON WILL JOIN THE CITY OF HUBER HEIGHTS STAFF AS OUR NEW PARKS MANAGER.
SARAH HAS MORE THAN 10 YEARS OF PARKS AND RECREATION EXPERIENCE, MOST RECENTLY WITH THE CITY OF MIAMISBURG.
SHE HOLDS A BACHELOR'S IN ENGLISH FROM DEPAUL UNIVERSITY AND A MASTER'S IN PUBLIC ADMINISTRATION FROM THE UNIVERSITY OF DAYTON.
BEGINNING ON THURSDAY, NOVEMBER NINE, UH, NEW CARLISLE PIKE, BETWEEN TAYLORSVILLE AND ROUTE FOUR WILL BE CLOSED TO THROUGH TRAFFIC FOR THE NEXT SIX WEEKS.
EXCAVATIONS IN THIS AREA ARE ASSOCIATED WITH THE EAST SANITARY SEWER PROJECT, AND REVEALED, UH, POOR SOIL CONDITIONS, WHICH THREATENED THE STRUCTURAL INTEGRITY OF NEW CARLISLE PIKE.
UH, AS SUCH, THE CONTRACTORS HAD TO MODIFY THEIR EXCAVATION METHODS, WHICH PLACES THEIR EQUIPMENT FURTHER INTO THE ROADWAY THAN ORIGINALLY ANTICIPATED, AND THE NEED FOR THE CLOSURE.
UH, THE PUBLIC WORKS DIVISION, UH, ALSO BEGAN LEAF COLLECTION ACTIVITIES ON MON OCTOBER 30TH.
UH, WE ANTICIPATE, ANTICIPATE MAKING TWO COMPLETE PASSES THROUGH THE CITY.
BEFORE RAKING YOUR LEAVES, PLEASE CALL THE 24 HOUR LEAVE HOTLINE AT 9 3 7 2 3 7 3 6 0 3, OR CHECK THE CITY'S FACEBOOK PAGE FOR DAILY CREW LOCATIONS.
ADDITIONAL PROGRAM GUIDELINES CAN BE FOUND ON OUR WEBSITE, HHO H.ORG.
UH, SPEAKING OF TREES, I'D LIKE TO THANK OUR CORPORATE CITIZEN, PBS PLASTICS ON EXECUTIVE BOULEVARD FOR THEIR RECENT DONATION OF 10 TREES.
THESE TREES WILL BE PLACED IN SEVERAL OF OUR CITY PARKS IN THE VERY NEAR FUTURE.
UH, AND SPEAKING OF, UH, THANKS.
I WOULD LIKE TO ACKNOWLEDGE THE OUTCOME OF THE ISSUE 25, UH, MATTER IN YESTERDAY'S GENERAL ELECTION, THE SUCCESS OF THAT MEASURE WOULD NOT HAVE OCCURRED.
HUBER HEIGHTS CITY COUNCIL MEMBERS, YOUR PERSONAL ADV, ADVOCACY, FINANCIAL SUPPORT, AND VOLUNTEERISM AND SUPPORT OF THE CITY AND THE IAFF LOCAL FIREFIGHTERS, UNIT 2 9 2 6 REITERATES YOUR COMMITMENT TO THE CITIZENS YOU SERVE.
TO THE MEMBERSHIP OF THE IAFF LOCAL FIREFIGHTERS, UNIT 2 9 2 6.
TO YOU, THOSE WHO VOLUNTEERED IN SUPPORT OF YOUR EFFORT AND THOSE WHO PROVIDED YOU FINANCIAL SUPPORT, THE SACRIFICE OF YOUR PERSONAL TIME, EFFORT, ENERGY, AND FINANCES, CLEARLY HAS A MEANINGFUL IMPACT ON THE CITIZENS OF THIS COMMUNITY.
OVER THE LAST HAS HAD A MEANINGFUL IMPACT ON THE CITIZENS OF THIS COMMUNITY OVER THE LAST SEVERAL WEEKS.
AND TO THE CITIZENS OF HUBER HEIGHTS, THE NUMBERS SPEAK FOR THEMSELVES.
70 30, YOUR VOTES HAVE DEMONSTRATED YOUR AMAZING SUPPORT OF THE MEN AND WOMEN WHO PROTECT AND SERVE THIS COMMUNITY AND THE CHALLENGING PROFESSION OF PUBLIC SAFETY.
THAT'S ALL I HAVE TO REPORT THIS EVENING, UNLESS THERE ARE ANY QUESTIONS OR CONCERNS FROM COUNSEL.
ANY QUESTIONS FOR THE CITY MANAGER? OKAY, THANK YOU.
[ Parks And Recreation Board Update]
B, UM, PARKS AND RECREATIONS BOARD UPDATE.AND TO THE CITY COUNCIL BOARD THERE.
UH, I'M ALEX BLACK AND I'M THE CURRENT CHAIR OF THE PARK AND RECREATION
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ADVISORY BOARD.AND SINCE IT WAS OUR TIME TO GIVE AN UPDATE, UH, THE BOARD DISCUSS WHAT WE THOUGHT WE SHOULD TAKE THIS OPPORTUNITY, YOU KNOW, TO, UH, PRESENT TO YOU.
SO TONIGHT WHAT WE WANT TO DO IS TO, UH, DISCUSS WHAT WE THINK OUR PURPOSE IS HERE AS AN ADVISORY BOARD.
WE WANT TO TALK ABOUT WHAT WE SET AS GOALS EACH YEAR, UH, IN, IN NOVEMBER AND DECEMBER, WE LAY OUT OUR GOALS FOR THE FOLLOWING YEAR.
WE WANNA ALSO DISCUSS WITH YOU SOME OF THE ACCOMPLISHMENTS THAT WE ACCOMPLISHED IN 2023.
I KNOW WHEN WE GO TO SOME OF THE EVENTS, WE SEE SOME OF THE COUNCIL MEMBERS THERE, BUT I DON'T THINK EVERYONE ATTEND EVERY EVENT.
SO WE WANNA JUST HIGHLIGHT WHAT WE, UH, ACCOMPLISH HERE IN THE CITY.
UH, IN 2023, WE WANT TO ALSO TALK TO YOU ABOUT HOW WE GO ABOUT NARROWING IT DOWN TO FIVE OR 10 ITEMS THAT WE WANT TO PRESENT TO THE COUNSELOR.
WE THINK IN THE PAST WE HAD A LIST OF 20 ITEMS THAT WE WAS WORKING WITH, AND WE REALIZED WHEN YOU HAVE 20 ITEMS TO ACCOMPLISH DURING THE SPRING AND SUMMER MONTHS, A LOT OF THOSE JUST GET TOSSED TO THE SIDE AND NOBODY EVEN AWARE WHAT'S GOING ON.
SO WE DECIDED THIS YEAR TO NARROW IT DOWN TO FIVE ITEMS THAT WE CAN FOCUS ON.
WE DIDN'T PRIORITIZE THEM IN THE ORDER.
I RECOMMEND THEY BE DONE SOMETIME CASH FLOW MIGHT BE THE ISSUER.
ALL WE ARE SAYING THAT THESE ARE THE ITEMS THAT WE THINK YOU SHOULD FOCUS ON.
AND ALSO WE WANT TO POINT OUT WHO THE CURRENT BOARD MEMBERS ARE, BECAUSE WE'VE HAD A LOT OF TRANSITION ON THIS PARTICULAR BOARD OVER THE LAST 12 MONTHS.
AND SO WE WANT TO UPDATE YOU ON WHO THOSE MEMBERS ARE.
AND, UH, YOU GOTTA, UH, TURN THE POWER THING ON THE SIDE TO GREEN.
AM I NOT PUSHING THE RIGHT THE CORRECT BUTTON HERE? IT'S THE ARROW TO THE RIGHT ON, ON THE RIGHT SIDE HERE? NO, YEAH, ON THE TOP.
YOU WANT TO TAKE THE ARROW TO THE RIGHT ARROW? YEP.
ALL THE BATTERIES NEEDS CHANGE.
THAT'S WHAT I DID AT MY HOUSE.
YEAH, THEY HAD A FULL BATTERY TOO.
THERE'S A BATTERY GAUGE ON IT.
I DUNNO WHY THAT'S NOT WORKING.
BUT FOR THE PEOPLE HERE TO SEE IT.
I, UH, I WE COULD PROBABLY USE THE KEYBOARD IN ADVANCE.
THERE SHOULD BE LIKE THE ARROWS OVER IN THE KEYPAD.
NO, DIDN'T DO ANYTHING COME IN.
OH, DID YOU TAKE MINE DOWN AND PUT SOMETHING ELSE BACK UP? NO, THIS SHOULD BE YOURS.
RIGHT? BECAUSE I HAD IT IN PDF BECAUSE IT WASN'T WORKING WITH THE POWERPOINT.
SO THAT'S, THAT'S PROBABLY THE REASON.
ARE YOU OKAY TO LEAVE IT IN THIS SPRING? WELL, I CAN JUST SWITCH IT TO THE PDF AND YOU JUST GO OVER TO FILE.
I WAS JUST GONNA, I'M JUST GONNA CASUALLY TRANSITION FROM THIS POWERPOINT OF MY POWER.
COULD YOU JUST, UH, AND THEN TRY TO
WHAT WE WANTED TO ALSO DO, FIRST OF ALL, IS TO JUST MAKE SURE THAT WE KNOW WHICH RECREATION
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FACILITIES AND PARKS WE HAVE IN HUBER HEIGHTS.UH, WE HAVE A LIST OF THE ONES THAT WE THINK, UM, UH, PROPERTY AND I GUESS IT SAID UNDER THE CONTROL OF HUBER HEIGHTS.
AND TWO, I WANT TO POINT OUT THERE.
ONE IS THE COMMUNITY CENTER, WHICH IS THE LAST ONE THAT DOWN ON POWELL ROAD AND ALSO DO PARK NOW DO IS NOT A PARK YET BECAUSE WE HAVE ASSIGNED THERE, BUT NOTHING ELSE.
AND, UM, THAT IS BEING WORKED.
BUT AT THE CURRENT TIME, YOU KNOW, THAT IS ONE OF THE PARKS THAT WE HAVE NO, UH, FACILITIES IN.
IN 2023, WE HAD A, A LIST OF ACCOMPLISHMENT THAT WE HAVE.
WE HAVE ON HERE THAT WE INSTALLED PICKLEBALL COURSE AT COMMUNITY PARK, WHERE WE HAD TO CHANGE THAT TO INSTALLING PICKLEBALL COURSE BECAUSE THAT PROJECT WAS NEVER COMPLETED.
AND THE REASON WAS BECAUSE THE WEATHER CHANGED QUICKER THAN WE THOUGHT.
AND THE GROUND WAS TOO COLD FOR THEM TO PUT THE PAINT DOWN ON THE SURFACE.
THEY THOUGHT IT WOULDN'T, WOULDN'T LAST BY PUTTING IT DOWN.
SO THEY MODIFIED THE CONTRACT, I THINK.
AND UM, SO I GUESS THEY GONNA COME BACK IN THE SPRING AND, AND FINISH THAT NOW THE EXACT TIME.
WE DON'T KNOW FOR SURE WHAT THAT'S GOING TO HAPPEN, BUT THAT'S THE PLAN.
AND, UM, WE ALSO RESURFACED THE BASKETBALL COURTS DOWN AT CLOUD PARK.
VERY GOOD JOB WAS DONE ON THAT.
NOW WE REMOVED AND REPLACED THE SPLASH PAD ALSO AT, UH, CLOUD PARK.
WE ALSO PROVIDED MONEY FOR THE EAGLE SCOUT.
WE HAD ONE YOUNG MAN WAS BUILDING BAT CAVES TO INSTALL AROUND HUBER HEIGHTS.
AND, UH, THAT PROJECT WAS PROVIDED FOR FUNDS FOR, AND ALSO WE, UM, WERE GOING TO INSTALL A FIRE PIT AT THE COMMUNITY CENTER THAT NEVER GOT OFF THE GROUND AND WE COULD NEVER FIND OUT WHY.
BUT THAT WAS FUN, WAS AVAILABLE, BUT IT NEVER GOT GOING.
WE ALSO HAD A YOUNG MAN WHO ORGANIZED THE, UH, PARK CLEANUP.
AND THAT WAS DONE IN CONJUNCTION WITH EARTH DAY IN APRIL.
THE PET PARADE WAS HELD IN OCTOBER.
UH, MISS CINDY SMITH TOOK CARE OF THAT.
WE ALSO HAD THE FAMILY FALL FESTIVAL.
AND THE REASON WE HAD TO CANCEL THAT ONE BECAUSE THE COMMUNITY CENTER WAS BEING RENOVATED AND WE COULD NOT FIND ANOTHER PLACE THOUGH, TO, UH, A SUITABLE LOCATION I GUESS FOR THAT.
NOW, THE Y THIS YEAR HOSTED THE, UH, YMCA SENIOR SHOWCASE.
AND WHAT THAT IS, IS AN EVENT WHERE THE 13 WIVES IN A GREATER DAYTON AREA FROM SPRINGFIELD TO EDEN, UM, ALL PARTICIPATE IN IT.
IT'S DESIGNED FOR PEOPLE OVER 55 AND THEY HAVE ABOUT 18 OR 19 EVENTS AND MOST OF 'EM ARE VERY ATHLETIC FROM RUNNING AND JUMPING AND SO FORTH.
BUT THERE ARE SOME THAT ARE DESIGNED THERE FOR THOSE WHO ARE ADA REQUIREMENTS.
IN OTHER WORDS, YOU HAVE CHECKERS, YOU HAVE CARD GAMES, SOME FOR THE, FOR THOSE INDIVIDUALS.
AND THAT WAS, UH, OVER 300 PEOPLE ALMOST DAILY WITH PARTICIPATING IN THAT.
AND THAT LASTED FOR A WEEK HERE.
WE HOSTED THE, UH, STRONG KID TRIATHLON AT THE, UH, KARATE CENTER.
AND THERE WE HAD OVER 300 KIDS TOOK PART IN THAT EVENT.
AND IN CONJUNCTION WITH HALLOWEEN, WE HOSTED A TRUNK OR TREAT ACTIVITY ALSO AT THE WIRE.
AND THAT EVENT IS DESIGNED TO HAVE PEOPLE WITH THE TRUNKS OF THE CARS WITH FULL OF CANDY AND THE KIDS JUST GO BY AND GET ALL THEY WANT.
IS THAT OKAY? UM, ALSO DURING THE 2023 PERIOD, WE HOSTED NINE, UM, MUSIC SE EVENT FOR THE MUSIC SERIES.
AND MOST OF THOSE WERE DONE BETWEEN THE MONTHS OF, UM, JUNE THROUGH SEPTEMBER.
THERE WAS TWO EASTMONT, BUT THERE WERE THREE EVENTS IN AUGUST.
AND THOSE ARE HELD AT THE, UH, AMPHITHEATER THERE AT THE AQUATIC CENTER.
AND LAST AND LEAST THE AQUATIC CENTER, WE HAD OVER 35,000 VISITORS ATTENDED THAT THIS YEAR, WHICH WAS, WASN'T BETTER THAN 2020, I MEAN 22.
AND THE REASON BEING WAS THERE WAS A THREE WEEK PERIOD IN JUNE, AS YOU MIGHT REMEMBER, WHERE IT WAS RAINING ALMOST EVERY DAY AND OVERCAST.
AND THAT HAD A REAL, UH, HIT ON, YOU KNOW, THE
[00:15:01]
PARTICIPATION.BUT OTHER THAN THAT, WE HAD ABOUT 35,000 PEOPLE THAT ATTENDED THAT.
NEXT CHART THERE IS THE RECOMMENDATIONS THAT WE ARE REC FOR 2024 ON THE TOP OF OUR LIST WAS TO INSTALL OUTDOOR BASKETBALL COURTS AT THE HUBER HEIGHTS.
Y THIS IS A PROBLEM THAT WE SEE ALMOST EVERY DAY FROM MAY THROUGH SEPTEMBER WHEN THE KIDS ARE OUT OF SCHOOL.
WE HAVE A CONFLICT THERE BETWEEN THE SENIORS, BETWEEN NINE AND ONE OR TWO IN THE AFTERNOON.
AND THE YOUNG PEOPLE WHO WANT TO USE THE GYM MOST TIMES THEY WANT TO PLAY BASKETBALL.
WELL WAITING IN THE LOBBY, THEY'RE BOUNCING THE BASKETBALL WHILE THE SCENES ARE IN THE, IN THE GYM PLAYING.
AND SO WE THOUGHT ONE WAY TO SOLVE THAT PROBLEM WOULD BE TO INSTALL OUTDOOR BASKETBALL COURTS.
THE REASON WE PICKED AY FOR THIS PARTIC WE RECOMMEND THE Y FOR THIS PARTICULAR PROJECT IS BECAUSE YOU HAVE BASKETBALL COURTS IN HUBERT SOUTH OF OUR 70, BUT THERE ARE NONE NORTH OF OUR 70.
AND YOU GOT TEENAGE BOYS, 13, 14.
I KNEW AS A PARENT I WOULDN'T WANT THEM TRAVELING SOUTH OF THE INTERSTATE TO PLAY BASKETBALL.
SO WE ARE SUGGESTING THAT WE SOMEHOW LOOK AT PRIORITIZING GETTING BASKETBALL COURTS NORTH OF OUR 70.
AND WE THINK THE Y WOULD BE THE IDEAL LOCATION VERSUS HAW PARK BECAUSE HAW ONE THING DOESN'T HAVE A LOT OF SPACE TO PUT BASKETBALL COURTS THERE.
AND ALSO IF YOU HAVE IT AT THE YMCA, YOU HAVE THE RESTROOM FACILITIES THAT ARE AVAILABLE AS LONG AS THE Y IS OPEN.
AND YOU ALSO HAVE ADULTS IN THE Y IN CASE THERE'S AN INCIDENT.
SO WE THOUGHT THAT WAS THE BEST PLACE TO PUT THAT.
AND THAT WAS WE DID THE TOP OF OUR LIST, UH, RECOMMENDED PROJECT FOR 2024.
ALEX, COULD I ASK YOU A QUESTION? UM, AND HAVE YOU TALKED WITH CHRIS ABOUT, UM, WHETHER THAT IS A PROJECT THAT THE YMCA WOULD LIKE TO TAKE ON IN ORDER TO EXPAND THEIR THEIR CAPABILITIES? THE ANSWER IS NO.
BECAUSE I THINK OTHERWISE DO HAVE SIMILAR TYPE FACILITIES AND, AND MAYBE, MAYBE THAT'S SOMETHING THAT WE CAN DISCUSS AS WE GO FORWARD WITH YOUR RECOMMENDATION TO SEE IF EITHER THE Y WANTED TO TAKE IT ON OR WHETHER WE WANNA DO IT JOINTLY OR, OR WHATEVER.
BUT THAT'S, THAT'S AN EXCELLENT RECOMMENDATION.
WELL, THANKFULLY I SUGGEST AND I WILL MAKE SURE THERE'S A LIST ON TOP OF OUR PROJECTS TO DISCUSS WHERE WE MEET IN JANUARY UHHUH, UH, BECAUSE WE HAD NEVER GOTTEN INTO THOSE PARTICULAR DETAILS AS TO WHO WAS GOING TO FUND IT AND SO FORTH.
BUT I'LL MAKE SURE TO BRING THAT UP WITH CHRIS WHEN WE, UH, MEET IN JANUARY.
NOW NEXT ON THE LIST THERE WAS TO INSTALL RESTROOM AT COMMUNITY PARK.
THIS CAME UP BECAUSE IF YOU PUT IN SIX PICKLEBALL COURTS, THAT MEANS YOU GONNA HAVE 24 PEOPLE PLUS THEIR OLD TIMES PLAN.
AND WE THINK THAT'S GOING TO BE AN ISSUE.
UH, EVENTUALLY WE'RE GONNA HEAR A LOT OF COMPLAINTS ABOUT, YOU KNOW, STOLEN RESTROOMS. SO, UH, WE WOULD SUGGESTING IN THAT ONE GOING ALONG WITH THE RESTROOM AT COMMUNITY PARK, YOU DO NOT HAVE PARKING SPACE THERE FOR 24 CARS.
SO YOU'RE GOING TO END UP WITH THE ISSUE OF PEOPLE TRYING TO FIND PLACES TO PARK AND THAT'S GONNA CAUSE A PROBLEM AND PARK IT ON THE GRASS.
AND WE THINK WE DON'T, WE TRYING TO AVOID GOING TO THAT ISSUE THERE.
ALSO, WE WANTED TO, UM, LOOK AT INSTALLING SWINGS THAT COMMUNITY CENTER OVER ON POWELL ROAD AND THE EIKENBERG CENTER HERE BEHIND THE Y BECAUSE WHEN WE ARE THERE AND THEY HAVE ACTIVITIES THAT FAMILY ACTIVITIES, A LOT OF THE CHILDREN ARE BUCKET, NOT ONLY THEIR PARENTS BUT EVERYONE AROUND THEM.
SO WE THINK WITH SWINGS THERE ALONG WITH THE, UH, PLACE GROUND THAT WE HAVE BACK THERE, THIS WOULD BE ABLE TO KEEP A LOT MORE OF THE CHILDREN, UH, OCCUPIED.
AND THE LAST ON OUR LIST OF THE TOP FIVE WAS TO ADD BENCHES AND TABLES AT THE PICK PICKLEBALL COURSE AND THE AMPHITHEATER.
WE THINK WE WANT TO CONTINUE TO DO THE EARTH DAY PROJECT.
WE WANT TO KEEP, RECOMMEND THAT WE CONTINUE TO DO THE FAMILY FALL FESTIVAL AND WE ALSO RECOMMEND THAT WE GET THE PICKLEBALL COURTS THEN THAT WE START AN ANNUAL PICKLEBALL TOURNAMENT IN THE CITY HERE.
UM, WE DON'T KNOW WHEN RIGHT NOW BECAUSE ONCE AGAIN, UNTIL THEY GET THE COURTS FINALIZED, WE DON'T WANT TO START SETTING A DATE FOR THAT.
BUT WE WILL PICK A DATE AS SOON AS THE WEATHER'S NICE AND THE COURTS READY AND GET THAT GOING.
[00:20:01]
WE STRONGLY CON WANNA RECOMMEND WE CONTINUE TO DO THIS SUMMER MUSIC SERIES BECAUSE WITH THE NINE EVENTS THAT WE HAD, ALL THE FEEDBACK WAS VERY GOOD ON THOSE EVENTS AND SO FORTH.SO NOW WE ALSO LOOK AT WALKING PAST AT THE PARKS, SOME OF THE PARKS YOU HAVE WALKING PATHS, BUT THEY'RE REALLY GRAVEL OR DIRT.
AND WE WANT TO LOOK AT TRYING TO, UM, PUT IN ASPHALT AT LEAST THROUGH OUR PARKS THERE FOR THOSE WHO WALK THEIR DOGS.
WE NEED TO HAVE A DOG WASTE CONTAINER AT ALL PARKS BECAUSE SOME PEOPLE THEY PICK IT UP BUT THEY MAY NOT TAKE IT HOME.
SO WE WANNA MAKE SURE WE HAVE THE PARK THERE.
AND LAST BUT NOT LEAST, WE NEED TO LOOK AT THE SHADE TREES AT THE DOG PARK.
WE HAD A GENTLEMAN ON THE PARK IN REX BOARD WHO WAS, WHO BROUGHT THAT UP TO OUR, OUR ATTENTION.
AND UH, WHEN WE LOOKED AT IT, HE WAS WORKING WITH US BECAUSE HE WAS SAYING THAT YOU DON'T WANT TO JUST PUT DOWN THE CHEAPEST TREES THERE.
IT MAY COST YOU MORE IN THE LONGER RUN.
SO I THINK WE NEED TO STILL LOOK AT PUTTING DOWN SHADE TREES THERE AT THE DOG PARK OVER THERE OF, UM, UH, PITTSBURGH.
ALRIGHT, ALEX, I'M SORRY, GO AHEAD.
UM, IF I COULD, ON YOUR TOP FIVE, NUMBER FIVE YOU HAD TO ADD BENCHES AND TABLES AT THE PICKLEBALL COURTS IN THE AMPHITHEATER.
IF I CAN MAKE A SMALL SUGGESTION.
UM, I'M, I'M HAPPY AND YOU DIDN'T HAVE IT ON YOUR UPDATES, BUT WE GOT THE BASKETBALL COURT OVER AT THE COMMUNITY CENTER RESURFACED.
'CAUSE THAT IS USED A LOT BY THOSE KIDS OVER THERE.
MAYBE A CONSIDERATION TO THROW SOME BENCHES IN NEXT TO THOSE COURTS AS WELL.
'CAUSE THOSE KIDS, THERE'S A LOT OF KIDS THAT HANG OUT OVER THERE AND, YOU KNOW, JUST PLACE TO SIT.
BE GLAD TO ADD TO THE LIST THEN.
THERE SEEMS TO BE SOME LOW HANGING FRUIT HERE.
SO, UH, BRIAN, IF WE CAN NOTE THOSE AND PASS THOSE ON, THAT WOULD BE, THAT WOULD BE WONDERFUL.
WELL, AND THAT'S A GOOD POINT.
THAT LEADS ME INTO THE NEXT, UH, CHART THERE.
THIS WAS THE PROCESS THAT WE WENT THROUGH TO COME UP WITH THAT LIST.
UH, THE CITY HAD A, A PROJECT THAT WAS PUT TOGETHER BACK AROUND 2018, I THINK WAS CALLED THE HUBER HEIGHTS MASTER RECREATION MASTER PLAN.
AND WE WENT THROUGH THAT AND THEY POINTED OUT SOME OF THE SAME FACTS IN THAT PARTICULAR REPORT THAT WE HAVE NOTICED IN HUBER HEIGHTS.
AND THE MAIN THING WAS THE GROWTH OF THE CITY.
NOT JUST A NUMBER OF PEOPLE, BUT WHO WAS MORE OR LESS BUYING ALL THE HOUSES OVER HERE ON CABBAGE TRAIL.
AND MOST PEOPLE WHO ARE JOINING THE Y LATELY HAVE BEEN COMING FROM THE CARRIAGE TRAIL AREA.
AND I THINK THE REASON FOR THAT IS EVEN WITHOUT ANY STATISTICAL ANALYSIS, THAT THOSE ARE THE YOUNG FAMILIES WHO ARE MOVING IN BUYING A LARGER HOMES.
AND THAT'S WHERE THE KIDS AND THE FAMILIES ARE COMING FROM.
SO WE WANT TO MAKE SURE WE USE THAT PLAN TO FOCUS ON THE ACTIVITIES THAT WE WAS RECOMMENDING TO THE CITY.
AND WE WANT TO MAKE SURE THAT WE DIDN'T IGNORE ANY PARTICULAR AGE GROUP.
WE WANT TO LOOK AT THE SENIORS BECAUSE THOSE ARE THE ONES WHO HAVE THE TIME TO USE ALL THE FACILITIES.
BUT YOU GOTTA MAKE SURE THAT YOU DON'T FORGET THAT TEENAGE GROUP AND THOSE YOUNG MILLENNIA, THE 20 YEAR OLD, 30 YEAR OLD, THE YOUNG COUPLES WHO WERE BEGINNING TO GET STARTED.
SO WE TRIED TO LOOK ACROSS THE BOARD TO FIGURE OUT WHAT WOULD SATISFY THE MAJORITY OF THE PEOPLE IN THE COMMUNITY AS WE GO FORWARD.
WE HAVE TO ALSO REALIZE TOO, THAT WE DON'T HAVE AN UNLIMITED BUDGET NOW.
WE DON'T GET, HAVE ACCESS TO YOUR BUDGET, BUT WE KNOW THAT
SO WE TRY TO PRIORITIZE THIS, SAY, LET'S DO FIVE ITEMS AND TRY AND MAKE SURE THAT WE HAVE SOME FOR MAINTENANCE.
AND ALSO BRING IT IN NEW, NEW PROJECTS BECAUSE WE HAD A COUPLE OF PEOPLE, YOU KNOW, SENT US EMAILS SAYING, WHY ARE WE PUTTING IN NEW FACILITIES WHEN WE ARE NOT TAKING CARE OF THE ONES WE CURRENTLY HAVE? WE DIDN'T THINK THAT WAS APPROPRIATE BECAUSE WE THOUGHT WE WERE DOING A PRETTY GOOD JOB TAKING CARE OF THE CITY BECAUSE TO THE PUBLIC WORKS DEPARTMENT AND SO FORTH.
AND WE GO AROUND AND DEPART, WE DIDN'T SEE A LOT OF PROBLEMS, BUT THAT SOMEONE BROUGHT THAT TO OUR ATTENTION OR REPORTING TO THEM, WE ARE MAKING SURE THAT WE MAINTAIN A BALANCE BETWEEN CURRENT PROJECT AND THE NEW ONES.
UM, NOW ON THE, UH, LAST CHART HERE, WE HAVE, UH, WHAT WE THOUGHT OF THE PARK IN HUBBERT HEIGHTS.
AND I SAY WE, IT WASN'T THE CHAIR SITTING THERE DURING THIS.
WE HAD INPUT FROM ALL THE OTHER EIGHT MEMBERS
[00:25:02]
AND MOST OF US THOUGHT THAT THE PARK AT HUBBERT HEIGHTS WAS EITHER IN GOOD OR EXCESS CONDITION.YOU DON'T BELIEVE IT GO DOWN TO CLOUD PARK.
PEOPLE ALL AROUND THE AREA ARE USING CLOUD PARK.
AND THERE'S A LOT OF GOOD FEEDBACK ON THAT.
COUPLE PARKS WE THOUGHT WERE IN FAIR CONDITION AND THAT WAS MAINLY DUE TO THE FACT THEY HAVE NO ADA REQUIREMENT.
I MEAN, UH, CAPABILITIES SO FORTH.
AND THAT'S WAS ONE OF THE THINGS WE THOUGHT MAY BE HOLDING THOSE BACK FROM BEING, UH, A GOOD PARK.
AND NOW WE ALSO HAVE SIX PICKLEBALL COURTS GOING IN THE COMMUNITY PARK, BUT WE DON'T THINK WE CAN BE CONTENT WITH SIX PICKLEBALL COURTS THE WAY THIS IS GOING.
WE THINK WE NEED TO START MAKING PLANS DOWN THE ROAD ANOTHER YEAR OR TWO TO LOOK AT THAT AGAIN, BECAUSE I'M CONVINCED AND THE BOARD WENT ALONG WITH THIS SORT, THE SAME THING IS THAT WHEN WE GET THOSE SIX IN, YOU'RE GONNA HAVE PEOPLE WAITING IN LINE TO PLAY AND IT'S GOING TO BE ANOTHER ISSUE.
WE GOING NEED TO THINK ABOUT HOW DO WE GO, UH, ABOUT PUTTING MORE COURTS IN HUBBERT HEIGHTS THERE.
UH, THERE'S A NEED TO INCREASE THE, UM, THE WALKING PATH THAT I POINTED OUT EARLIER BECAUSE THE PEOPLE WHO ARE WALKING, LIKE I SAID, THOSE ARE THOSE THE SENIORS, WE CALL THEM AOA ACTIVE OLDER ADULT.
UM, AND ALSO AS I POINTED OUT BEFORE, WE WANNA MAKE SURE THAT WE ADDRESS THE, UH, THE NEED OF THE ENTIRE COMMUNITY, NOT JUST FOR THE YOUNG ATHLETES.
AND BEFORE I GO, THOSE ARE THE NINE MEMBERS ON YOUR BOARD.
WE HAVE ONE VACANT SPOT THERE.
WE HAD TWO RESIGNATION RECENT.
VINCE KING, WHO WAS THE CHAIR OF THE BOARD RESIGNED IN, UH, IN AUGUST UNTIL JUNE.
AND WE HAD, UM, GLEN POTER RESIGN IN AUGUST.
SO WE HAVE THAT ONE VACANT SLOT, BUT I THINK WE HAVE ALSO PUT OUT THE, UH, APPLICATION FOR THAT.
MR. SO MR. BLACK, I HAVE A QUESTION.
SO WHEN YOU HAVE THE PICKLEBALL COURTS UP AND RUNNING, RIGHT, CAN YOU STEP ME THROUGH THE PROCESS? WHAT OTHER FACILITIES USE? DO THEY HAVE A GREASE BOARD AND YOU SIGN UP, HI, I AM KATE BAKER AND I WANT THE SIX O'CLOCK SLOT, AND YOU WAIT UNTIL SIX O'CLOCK COMES AROUND AND YOU TAKE YOUR SLOT? OR DO YOU MAKE RESERVATIONS ON AN ONLINE APP? OR CAN YOU SPEAK TO THAT OF WHAT OTHER COMMUNITIES ARE DOING SO WE KNOW WE CAN GET THAT UP AND GOING? I MAKE IT VERY SHORT AND SIMPLE THE ANSWER.
WE DO NOT WANT TO HAVE SOMEONE RESERVING THE COURTS WITHOUT A FEE ATTACHED TO IT BECAUSE THE COURTS WOULD ALWAYS BE FULL AND NO ONE WOULD SHOW UP.
THE PROCESS WE PROPOSE THAT WE USE IS SOMETHING CALLED A QUEUING SYSTEM.
SINCE YOU HAVE FOUR PEOPLE PER COURT, THE IDEA IS TO HAVE THE QUEUE SET UP WITH FOUR PALLETS SET UP AND YOU GO ACCORDING TO THE WAY YOU INSTALL YOUR PALLETS INTO THE QUEUE.
SO, UH, THAT WAY WHEN YOU, IF YOU SHOW UP FIRST, YOU ARE OBVIOUSLY ON THE COURT FIRST 25 PEOPLE SHOW UP.
ONE PERSON HAS TO WAIT UNTIL THREE OTHERS SHOW UP OR UNTIL ONE GAME END.
IN OTHER WORDS, DO IT IN THE ORDER YOU SHOW UP.
BUT NO RESERVATION OF SIGNING UP.
SO IT'S LIKE SOME GOLF LEAGUES ALSO USE THAT.
SO WHEN YOU'RE, WHEN YOU'RE FORCE'S READY, YOU'RE UP AND THAT'S WHAT YOU A SHOTGUN SHOT.
WE HAVE SEEN THIS WORK AT OTHER, UH, PICK UP OUR COURT AND SEEN IT WORK WELL.
SO WE SHOT, HEY, IF THEY AIN'T BROKE, DON'T FIX IT.
WE GONNA GO UP THE SAME CONCEPT.
THANK YOU FOR THAT INFORMATION.
ANY OTHER QUESTIONS? I'M SORRY, I DON'T HAVE A QUESTION.
UM, IF YOU WERE AVAILABLE TOMORROW MORNING AT 10 O'CLOCK, THERE IS A MEETING THAT'S BEING HELD AT THE LIBRARY ON THE LIVABLE COMMUNITIES AND A LOT OF WHAT YOU WERE JUST TALKING ABOUT HERE RIGHT.
IS THE KIND OF FEEDBACK THAT WE NEED.
IT'S IN THE COMMUNITY ROOM AT OUR HUBER LIBRARY.
ALRIGHT, WELL, OKAY, THANKS FOR THE INFORMATION, BUT I HAVE A EXERCISE CLASS THAT I DO AT 10 O'CLOCK IN THE MORNING, SO
BUT THANK FOR THE INFORMATION.
I WOULD, IF YOU HAVE ANYONE ELSE THAT YOU KNOW MIGHT BE ABLE TO CONTRIBUTE, I WOULD DO THAT THEN.
ANY OTHER QUESTIONS? ANYBODY ELSE? OKAY, GREAT.
I'M GONNA TURN THIS OVER RIGHT? ALRIGHT THEN.
[ 2024 City Employee Health Insurance]
CITY EMPLOYEE HEALTH INSURANCE.THANK YOU MR. BLACK FOR YOU AND YOUR COMMITTEE, SIR.
[00:30:01]
A GOOD NIGHT.YOU HAVEN'T BEEN HERE IN A WHILE.
OKAY, THANK YOU COUNSEL THIS EVENING.
UM, THIS IS ANNUAL LEGISLATION FOR HEALTH INSURANCE.
UH, THE CITY PROVIDES HEALTH INSURANCE FOR ALL ELIGIBLE EMPLOYEES.
AS YOU'RE AWARE, WE WORK WITH OUR CITY'S BROKER, WHICH IS MARSHA MCLENNAN, AGENCY FOR THE RENEWAL OF CITY INSURANCE.
UM, THE, UH, RENEWAL DATE IS JANUARY 1ST, 2024.
UM, MARSHA MCLENNAN HAS COMPLETED THEIR MARKET STUDY AND AETNA HAS COME IN WITH A FINAL QUOTE OF 6.9% AND WILL CONTINUE TO BUNDLE DENTAL AND VISION AT NO INCREASE IN PREMIUMS TO THOSE TWO ITEMS. SO THERE WILL BE NO CHANGE IN BENEFITS, NO CHANGE IN DENTAL AND VISION PREMIUMS. ONLY CHANGE WOULD BE IN MEDICAL PREMIUMS OF 6.9%.
UM, WE WOULD LIKE TO MAKE THE RECOMMENDATION TO CONTINUE INSURANCE COVERAGE WITH AETNA FOR THE 2024 POLICY YEAR.
THIS WILL INCLUDE OUR LIFE INSURANCE.
ALSO, LIFE INSURANCE WILL CONTINUE WITH ONE AMERICA AT NO INCREASE TO PREMIUMS. SO I WANNA ADD THAT ON THERE ALSO.
UM, THE 6.9% WILL RESULT IN AN INCREASE OF $189,900 TO KEEP ALL MEDICAL, DENTAL, AND VISION COVERAGE THE SAME AS THE CURRENT WITH NO DISRUPTION IN SERVICES, BENEFITS AND OR PROVIDERS TO THE EMPLOYEE.
I WOULD LIKE TO RECOMMEND BRINGING THIS LEGISLATION FORWARD TO COUNSEL ON MONDAY FOR APPROVAL TO MOVE FORWARD WITH, UM, CONTINUING WITH AETNA FOR OUR HEALTH INSURANCE.
ANY QUESTIONS FOR MRS. LEY? THANK YOU.
WE'LL SEE THAT ON THE AGENDA FOR MONDAY.
[ City Staffing Levels/Table Of Organization]
STAFFING LEVELS, TABLES, ORGANIZATION, MS. NICELEY.UM, THIS IS OUR LEGISLATION THAT, UM, AUTHORIZES OUR STAFFING LEVELS.
AND TONIGHT WE WOULD LIKE TO MAKE A RECOMMENDATION FOR AMENDMENTS TO OUR TAX DIVISION.
UPON THE RECOMMENDATION OF OUR FINANCE DIRECTOR, HE WOULD LIKE TO TAKE, UM, CURRENTLY WE HAVE THREE PART-TIME, ADMINISTRATIVE ASSISTANT ONES.
WE WOULD LIKE TO TAKE THOSE AND LEAVE ONE PART-TIME AND MAKE TWO OF THOSE FULL-TIME.
SO WE WOULD HAVE ONE PART-TIME ADMINISTRATIVE ASSISTANT ONE, AND THEN ONE FULL-TIME, ADMINISTRATIVE ASSISTANT ONE.
AND THAT WOULD BE THE ONLY CHANGE TO THIS, WHICH DOES NOT RESULT IN THE CHANGE IN THE SALARY LEGISLATION.
THAT'S WHY YOU DON'T HAVE THAT THIS EVENING.
ANY QUESTIONS FOR MR. LEY? ANY COMMENTS? YES, MR. LINES? YEAH.
YES, KATIE? UM, SO HOW MANY, UH, NEW FULL-TIME POSITIONS ARE WE ADDING TO THE TAX DEPARTMENT? IT WOULD BE JUST ONE.
YOU'RE TAKING AWAY TWO PART-TIME AND TAKING THAT TO ONE.
YEAH, I JUST WANTED TO MAKE SURE I UNDERSTOOD THE NUMBER WITH ONE.
THANK YOU MR. WILLIAMS. UM, IF WITHOUT ANY COMMENTS OR SUGGESTIONS, WE'LL SEE IT ON MONDAY'S AGENDA.
[ 2024 Annual Legislation]
ANNUAL LEGISLATION.UH, THIS PARTICULAR LEGISLATION IS ANNUAL REOCCURRING LEGISLATION FOR THIS BODY.
UH, THIS AUTHORIZES, UH, PRE AUTHORIZES, IF YOU WILL, UM, EXPENDITURES THAT THE CITY KNOWS IT WILL MAKE IN 2024, WHICH WILL EXCEED, UH, THE $25,000, UH, LIMITATION, UH, SINGLE VENDOR, UM, LIMITATION THAT EXISTS, UH, HERE WITHIN THE CITY.
UH, THESE ARE TYPICALLY FOR VENDORS WHO WE, UM, ALREADY HAVE EXISTING CONTRACTS FOR THE COUNCIL'S APPROVED, UH, OR ARE SINGLE SOURCE PROVIDERS.
UH, AND, UH, WE WOULD ASK THAT YOU ENTERTAIN THIS LEGISLATION ON, UH, MONDAY.
SUBSEQUENT LEGISLATION SPECIFICALLY RELATED TO PUBLIC WORKS, UH, WILL BE FORTHCOMING, UH, FOR COUNSEL AS IT IS, UH, ANNUALLY.
ANY QUESTIONS? MS. YES, MS. BROWN? BRIAN, I SAW THIS ON HERE AND I, I, IT JUST, IT KIND OF TOOK ME BY SURPRISE.
I HAD TO LOOK TO, TO PREVIOUS YEARS.
BUT, UM, QUESTION THOUGH, I SEE THIS LEGISLATION, WE HA STILL HAVEN'T PUT UP A BUDGET.
UH, IS THAT ANYTHING THAT'S COMING ANYTIME SOON? I MEAN, WE'RE RIGHT DOWN TO THE LINE.
UM, I WOULD HAVE TO DEFER TO THE CITY MANAGER, BUT IT'S MY UNDERSTANDING THAT, UH, A BUDGET WILL MOST LIKELY NOT BE PRESENTED UNTIL DECEMBER, IF NOT, UH, IN JANUARY BASED ON THE INFORMATION THAT THAT HAS BEEN PROVIDED TO ME.
WE'LL SEE THAT ON THE YES, MR. LANE.
SO WE'RE NOT GONNA HAVE A BUDGET FOR 2024.
SO CAN YOU ELABORATE ON WHY WE'RE NOT GONNA HAVE A BUDGET? UH, THIS IS, UNLESS I MISSED AN EMAIL, THIS IS THE FIRST I'VE HEARD OF IT.
SO TO THE BEST OF MY KNOWLEDGE, I AM NOT AWARE THAT, UM, TO THE BEST OF MY KNOWLEDGE, I'M NOT AWARE THAT A BUDGET IS READY TO BE PRESENTED IN THE IMMEDIATE FUTURE.
BUT I, UH, BUT I WOULD HAVE TO AGAIN, DEFER TO THE CITY MANAGER.
ON WHERE THAT PARTICULAR MATTER IS.
SO HE DIDN'T TELL YOU WHY HE JUST, YOU DON'T HAVE A BUDGET AND HE DOES FINANCE, RIGHT? THAT IS CORRECT.
AND, AND THAT'S NOT YOUR AREA RIGHT NOW, SO, SO I UNDERSTAND THAT, BUT YOU DON'T HAVE A REASON.
JIM, MR. BUDGET, UH, CARE TO ELABORATE SINCE, UH, RICK, RICK
[00:35:01]
IS NOT HERE ON WHY WE DON'T HAVE A BUDGET OR WHY THE ASSISTANT CITY MANAGER IS SAYING WE, TO THE BEST OF HIS KNOWLEDGE, WE DON'T HAVE A BUDGET PLAN COMING UP REAL QUICK FOR 2024.SO I CAN TELL YOU, MR. LYONS, THAT MR. ZICK MADE THE COMMENT IN THE STAFF MEETING THAT STAFF SHOULD BE PREPARED FOR THERE NOT TO BE A BUDGET AVAILABLE IN 2024, AND THAT WE SHOULD BE PREPARED TO OPERATE ON A SUPPLEMENTAL APPROPRIATION OF ONE 12 OF THE EXISTING BUDGET.
HE DIDN'T SAY THAT WE WOULDN'T HAVE A BUDGET, HE JUST SIMPLY SAID THAT WE SHOULD BE PREPARED.
I'M NOT AWARE THAT, THAT HE'S PROVIDED ANY OTHER GUIDANCE OR ADVICE TO STAFF BASED ON THAT OPINION OR THAT POSITION BEYOND THOSE COMMENTS.
WHERE'S THE BUDGET? I AND MY DEPARTMENT ARE STILL WORKING ON IT.
IT IS, UM, AS YOU KNOW, WE'VE HAD SOME, UH, UH, CONDITIONS THAT HAVE CAUSED US, UH, UH, DELAYS IN, UH, A NUMBER OF THE FINANCIAL, UH, THINGS THAT HAVE BEEN PRESENTED.
THE, UH, AFER, FOR INSTANCE, IS NORMALLY IN JUNE.
IT WAS NOT FINISHED UNTIL, UM, UH, EARLY PART OF OCTOBER.
AND, UM, SEVERAL THINGS HAVE, UM, UM, CAUSE DELAYS IN, UH, PREPARATION.
SO, UH, WE HAVE MET WITH ALL THE DEPARTMENTS, SO I AM AWARE OF THE, UM, THE REQUESTS BY EACH OF THE DEPARTMENTS.
UM, UH, BOTH, UH, RICK AND I AND BRIAN WAS IN SEVERAL OF THOSE MEETINGS.
SO WE HAVE HAD THOSE MEETINGS.
UM, I CAN TELL YOU THAT THE, UM, UH, CALCULATIONS, ESPECIALLY ON THE PERSONNEL SIDE HAVE NOT BEEN, UH, UM, BEGUN YET.
AS, AS YOU KNOW, THERE WERE OTHER, UH, THINGS THAT CAME UP THIS YEAR THAT HAVE, UH, CAUSED US DELAYS AND IT'S UNFORTUNATE.
BUT, UM, WE WILL GET IT TO YOU AS EARLY AS WE POSSIBLY CAN WHEN IT'S COMPLETED.
UM, VICE MAYOR, DID YOU HAPPEN TO KNOW THIS WAS GOING ON OR LACK OF IT? I, OR IS THIS I MEAN, WELL, THE FACT THAT IT'S NOVEMBER AND WE HAVEN'T HAD ANYTHING IN OUR PRELIMINARY READING, I KIND OF KNEW IT WASN'T HERE.
AND WE STILL GOT A COUPLE MEETINGS.
UM, I'D LIKE TO KNOW MORE ABOUT WHAT'S NOT GOING ON WITH THE BUDGET AND, UM, WE STILL HAVE PLENTY OF TIME.
THIS IS COUNCIL MEETING TWO THIS MONTH AND ONE IN JAN OR, UH, DECEMBER.
UM, BUT I'M NOT INTERESTED IN PASSING THAT ON THIS THEN INFORMATION THAT STAFF HAS PROVIDED, I'D LIKE A LITTLE BIT MORE DETAIL.
SO IF WE CAN PUSH THIS OFF TO THE NEXT WORK SESSION, UM, BECAUSE WE HAVE, YOU KNOW, SOLID MONTHS TO GET IT DONE.
AND THAT'S PLENTY OF TIME FOR OUR CRACKER JACK STAFF.
IS THERE A MAJORITY OBJECTIONS? SO MR. SHAW? YES.
UM, A COUPLE OF QUESTIONS HERE BEFORE WE DISCUSS THE MOVEMENT OF THE CURRENT ITEM ON HAND.
UM, TONY, COULD YOU REMIND ME WHAT, UM, OUR REQUIREMENT IS BY CHARTER, UH, AND BY RULES OF COUNSEL OF HAVING A BUDGET, UM, SET PREPARED AND VOTED ON BEFORE THE FIRST OF THE YEAR? THE CHARTER SPEAKS TO THE STEPS THAT WE'VE ALREADY TAKEN, WHICH INVOLVE THE CAPITAL IMPROVEMENT, UH, BUDGET AND, UM, THE TAX BUDGET WHICH HAVE ALREADY BEEN ADOPTED IN ACCORDANCE WITH THE CHARTER.
UM, THE, THE BUDGET IS A LITTLE BIT MORE GENERAL.
UH, I THINK JIM COULD PROBABLY SPEAK TO IT BETTER THAN I, BUT, UM, THERE IS A PROVISION IN THE CHARTER THAT ALLOWS IF A, A ANNUAL BUDGET IS NOT PRESENTED BY, UH, THE END OF THE YEAR THAT THE CITY CAN PROCEED WITH A, UM, TEMPORARY, FOR LACK OF A BETTER WORD, BUDGET.
WHAT, WHAT YOU MIGHT KNOW THE TERMINOLOGY, THE WAY THE CHARTER READS IS IF A BUDGET IS NOT APPROVED BY THE COUNCIL, BY THE END OF THE CURRENT FISCAL YEAR, THAT BEGINNING IN THE NEW YEAR, THERE IS AUTOMATICALLY APPROPRIATED ONE 12TH OF THE PREVIOUS YEAR'S BUDGET.
SO IN JANUARY YOU WOULD HAVE ONE 12TH OF THE 2023 BUDGET TO SPEND IN THAT MONTH.
UH, ONE, UM, I AM OBJECTING TO MOVING ITEM E UH, FORWARD, UH, FOR A VOTE, UH, UNTIL A BUDGET IS PREPARED.
SECOND, UH, I'M GONNA BE MR. LYONS SECOND, UH, TO COMPEL AT THE NEXT WORK SESSION.
ANYBODY ELSE? MRS. KITCHEN, I'LL GET YOU MIXED MSRA.
UM, I HAVE TO AGREE AND ALSO I'M LIKE LOOKING AT SOME OF THESE NUMBERS FOR
[00:40:01]
STUFF AND I WANNA KNOW THAT THERE'S NO OTHER COMPETITIVE PEOPLE FOR SOME OF THESE NUMBERS.'CAUSE THERE ARE HUNDREDS OF THOUSANDS OF DOLLARS.
AND I JUST THINK WE NEED TO BE A LITTLE MORE RESPONSIBLE WITH THE MONEY TO MAKE SURE THERE'S NOT LOWER BIDS AND THAT WE'RE NOT DOING BUSINESS THE SAME OLD SAME ALL THE TIME.
SO I AM AGREEING WITH MR. SHAW AND MR. LYONS THAT WE TABLE THIS AND, UM, IT DOESN'T GO FORWARD RIGHT NOW.
MR. RADO, I WILL TAKE MRS. KITCHEN'S COMMENTS AS A THIRD, SO, OKAY.
SO IT SOUNDS LIKE IT'S GONNA MOVE TO THE NEXT WORK SESSION AND VICE MAYOR, I DO HAVE ANOTHER COMMENT IF I MAY HAVE THE FLOOR.
UM, UH, I HAVE MADE COMMENTS TO, UM, SEVERAL MEMBERS ON THIS DIOCESE, INCLUDING ADMINISTRATION.
UM, THEN I WAS ASSURING, UM, A SMOOTH BUDGET PROCESS THIS YEAR, UM, AS I WAS MADE AWARE THAT THE FINANCE DIRECTOR HAD SENT OUT THE REQUEST TO ALL DEPARTMENT HEADS, UM, SOME TIME AGO, AND THAT A LOT OF THAT INFORMATION HAD BEEN BROUGHT BACK.
MATTER OF FACT, I HAD A CONVERSATION WITH THE CITY MANAGER IN THE PARKING LOT ASKING FOR THE BUDGET, AND HE SAID THAT WAS FORTHCOMING.
UM, SO MY COMMENTS STILL STAND TRUE THAT I EXPECT A SMOOTH BUDGET PROCESS.
I, I HOPE THERE'S NO, UH, UH, INTENT OR GAMES BEING PLAYED ON NOT HAVING A BUDGET PROCESS, UH, PASSED, UH, WITH THIS CURRENT COUNCIL.
UM, BECAUSE I THINK THAT WOULD BE A COMPLETE SHAME AND TRAVESTY TO THE CITY.
ANYBODY ELSE MR. LIGHTS? YEAH.
AND, UH, JUST TO PARROT AGAIN, UH, WHAT, UH, COUNCILMAN SHAW SAID, UH, MY QUESTIONS ARE JUST ONE OF, YOU KNOW, A LITTLE BIT OF SURPRISE.
I'M NOT LOOKING TO CAUSE ANY ISSUES.
I DON'T ANTICIPATE ANY ISSUES WITH THE BUDGET.
UM, BUT AT THE SAME TIME, UH, I THINK WE NEED TO HAVE THE BUDGET.
SO LET THE POWERS THAT BE IN THE DECISION MAKERS, UM, BRING FORTH THE BUDGET AND LET'S TAKE A LOOK AT IT AND I THINK IT WOULD BE APPRECIATED.
SOUNDS LIKE THIS IS GONNA MOVE TO THE NEXT WORK SESSION.
YEAH, WE'LL HAVE IT ON THE NEXT WORK SESSION, UH, FOR DISCUSSION.
UM, THE COMP COMPELLING CAN'T COMPEL THE BUDGET TO BE DONE.
THAT WOULD BE A DECISION THAT THE CITY MANAGER WOULD MAKE, BUT WE CAN CERTAINLY HAVE THE ITEM FOR DISCUSSION ON THE WORK SESSION.
[ Request For Proposals - 2024 Nuisance Mowing/Abatement Contracts]
F, REQUEST FOR PROPOSALS 2024 NUISANCE MOWING ABATEMENT CONTRACTS.THIS IS ANNUAL REQUEST FOR PROPOSAL FOR COUNSEL TO FUND THE ON YOU.
YOU'RE GONNA HAVE TO GET ON A MIC.
MIC PROBLEMS. I'LL START OVER AGAIN.
THIS IS THE ANNUAL REQUEST FOR PROPOSALS FOR THE 2024 NUISANCE MOWING AND ABATEMENT CONTRACT.
THE CITY TYPICALLY BUDGETS $45,000 FOR MOWING AND ABATEMENT OF CITY PRIVATE PROPERTIES.
THE RFP IS TO PUBLICLY ADVERTISE TO SOLICIT, PARDON ME, SOLICIT PROPOSALS FOR SUCH BUSINESSES THAT CAN PERFORM THE WORK TO THE CITY'S SPECIFICATION FOR CALENDAR YEAR 2024.
I WOULD REQUEST THIS BE PUT ON THE NOVEMBER 13TH AGENDA FOUR FOR THAT NOTION.
IF YOU HAVE ANY QUESTIONS, I CAN TRY TO ANSWER IF THERE ARE ANY QUESTIONS FOR MR. MILLARD ABOUT THE DEBATE.
HEARING NONE WILL BE ON THE AGENDA FOR MONDAY.
THANK YOU SO MUCH MR. MILLARD.
[ Supplemental Appropriations]
G, SUPPLEMENTAL APPROPRIATIONS.UH, GOOD EVENING, UH, MAYOR AND OR VICE MAYOR AND COUNCIL MEMBERS.
UH, I HAVE JUST UH, TWO, UH, SMALL ITEMS TONIGHT, UH, FOR BUDGET CHANGES FOR THE 2023 BUDGET.
UM, AS YOU KNOW, OUR, UM, IT DIRECTOR HAS, UM, UH, TAKEN ANOTHER POSITION.
AND SO IT'S BEEN, UH, RE IT'S A RECOMMENDATION OF, UH, ADMINISTRATION THAT AN INTERIM IT DIRECTOR CONSULTANT BE HIRED.
AND, UH, SO I LOOKED FOR FUNDS AND THERE WOULD BE FUNDS REMAINING FROM THE PERSONNEL SIDE OF THE IT DEPARTMENT BUDGET.
UH, SO THAT WOULD BE, UM, NO INCREASE IN THE OVERALL GENERAL FUND BUDGET.
IF WE JUST, UM, IF A, IF THIS SUPPLEMENTAL IS APPROVED, I WOULD MOVE DOLLARS FROM THE PERSONNEL SECTION OF THE BUDGET DOWN TO THE OPERATIONAL SIDE OF THE BUDGET TO HIRE A CONSULTANT TO DO, UM, TO DO THE WORK THAT THE IT DIRECTOR WAS DOING UNTIL WE HAVE A, UH, A NEW IT DIRECTOR IN PLACE.
AND SO THAT WOULD BE A, UM, THE RECOMMENDATION IS $25,000, BUT ONCE AGAIN, THAT WOULD BE MOVED FROM PERSONNEL.
SO THERE WOULD BE NO FISCAL IMPACT TO THE BUDGET FOR THAT.
AND THEN THE OTHER ITEM I HAVE IS I WAS NOTIFIED, UH, BY FIRE CHIEF LEY THAT, UH, THEY HAVE A, UH, TRAINING AND PERSONAL ESCAPE EQUIPMENT FOR CITY FIREFIGHTERS GRANT.
AND SO, UM, HE TOLD ME THAT IN ORDER TO BE ABLE TO GET THE GRANT, UH, I NEED TO COME TO COUNCIL, SUPPLEMENT THE BUDGET, AND AS SOON AS THEY SEE THAT EXPENSES ARE BUDGETED FOR THIS GRANT, THEY WILL PROVIDE THE GRANT TO THE CITY.
THERE IS NO MATCHING PORTION WHATSOEVER.
THAT DOLLAR AMOUNT IS $23,753 AND
[00:45:01]
6 CENTS.SO AS SOON AS THAT WOULD BE APPROPRIATED, THAT COULD BE, UM, UM, A WASH, IN OTHER WORDS, IN THE BUDGET FOR, UH, THE GRANT WOULD COVER THAT.
SO, SO THESE TWO ITEMS THAT I'M BRINGING TO YOU WOULD BE NO IMPACT WHATSOEVER TO THE CURRENT BUDGET.
ANY QUESTIONS FROM COUNSEL FOR MR. BE, MRS. KITCHEN? I JUST HAVE A QUESTION AND BECAUSE I'VE NEVER REALLY DEALT WITH IT CONSULTANTS, IS THAT 25,000 JUST FROM NOW TO DECEMBER 31ST? THAT IS, THAT IS AN ESTIMATE, UH, BASED ON THE AMOUNT OF WORK THAT WOULD BE DONE.
AND, UH, ONCE AGAIN, THIS IS, I DON'T KNOW IF BRIAN KNOWS ANYTHING MORE ABOUT THIS, BUT THE, UM, UH, CITY MANAGER ZICK ASKED ME TO, UH, COME TO COUNCIL AND ASK FOR A MAXIMUM AMOUNT OF 25,000 TO COVER FOR THE REST OF THE YEAR, UM, DEPENDING ON WHAT, UM, HE ASKS THAT, UH, CONSULTANT TO DO.
AND, UM, I'M NOT, I WASN'T PRIVY TO THAT.
I JUST SAID, HOW MUCH DO YOU NEED? AND I'LL GO TO COUNSEL AND ASK FOR IT.
SO YEAH, AS I SAID, I'VE NEVER HAD TO HIRE AN IT, I HAD NO IDEA.
AND I JUST WAS LIKE, THAT NUMBER JUST SEEMED VERY EXCESSIVE FOR SIX WEEKS OF, NO, IT'S NOT, IT'S REALLY NOT.
I WENT IN THE WRONG PROFESSION.
REALLY KNEW HOW TO CODE AND I'M, I'M NOT SURE THAT IT WOULD BE, UH, JUST FOR SIX WEEKS IT WOULD BE TO ENGAGE IN THE CONTRACT AND THEN THAT CAN CARRY OVER TO NEXT YEAR ONCE THE, THE CONSULTANT IS RETAINED.
SIMILAR TO WHAT WE DID WITH, UH, BAKER TILLY WITH THE CITY MANAGER SEARCH.
UM, MR. BELL, IF I UNDERSTAND CORRECTLY, THE ONLY PRESSING MATTER ON HERE, TIME SENSITIVE IS THE FIREFIGHTER, UM, UH, GRANT REIMBURSEMENT.
AM I CORRECT? WELL, I WOULD SAY THAT THE, UH, THE PRESSING MATTER IS MORE THE IT DIRECTOR CONSULTANT BECAUSE WE DO NOT HAVE AN IT DIRECTOR ON STAFF RIGHT NOW.
SO I WOULD, I WOULD SAY THAT WOULD BE THE MORE, UH, IMPORTANT ONE TO, UH, APPROVE IF YOU'RE LOOKING AT BOTH OF THEM.
AND IF MY UNDERSTANDING IS CORRECT, THE CITY MANAGER DOES HAVE UP TO A CERTAIN THRESHOLD, A DOLLAR AMOUNT TO SPEND.
UM, AND THAT WOULD BE UNDER THAT, UH, CAP, AM I CORRECT? YES.
UM, VICE MAYOR IS MY SUGGESTION THAT UNTIL BUDGET IS PRESENTED, UM, I WOULD, UH, LIKE TO, UH, MAKE A MOTION THAT THE, UH, UM, IT DIRECTOR CONSULTANT FUNDS, UH, BE REMOVED FROM THE SUPPLEMENTAL APPROPRIATION.
UH, MOVE TO THE, UM, UH, NEXT WORK SESSION ON NOVEMBER 21ST AND, UH, MOVE THE 23,000 753 0 6, UH, FOR THE FIREFIGHTERS, UH, GRANT, UH, TO THE, UH, NEXT COUNCIL MEETING.
UM, BRIAN, I DON'T KNOW IF YOU KNOW, OR, OR, OR JIM, UM, I'M WONDERING IF THIS $25,000 IS RELATED TO, TO THE SEARCH OR FOR GOING OUT AND GETTING THIS INDIVIDUAL, UM, NOT JUST TO PAY HIS SALARY.
UM, WE HAVE TO START THIS PROCESS BECAUSE WE HAVE A VACANCY, WHICH WE'VE HAD FOR A COUPLE WEEKS.
AND FOR ALL INTENTS AND PURPOSES, MR. PEYTON WAS A ONE MAN SHOW.
WE ARE VERY VULNERABLE IN OUR IT AREA, AND IF WE TAKE THIS OUT, THIS COULD HAVE A VERY DETRIMENTAL EFFECT.
SO WE NEED TO NOT DO ANYTHING TO SLOW THIS PROCESS.
I MEAN, I CAN COMMENT ON THAT.
THE, THIS IS NOT PART OF THE SEARCH.
SO THERE IS ANOTHER FIRM THAT HAS BEEN CONTRACTED FOR THE SEARCH.
THERE WAS FUNDS IN THE BUDGET FOR THAT.
AND SO, UH, THAT SEARCH, UH, I BELIEVE HAS ALREADY BEGUN.
I DON'T KNOW, BRIAN MAY HAVE MORE DETAILS ON THAT.
UH, I'M NOT PRIVY TO THAT, BUT THIS WAS SIMPLY FOR DOING IT, UM, MANAGEMENT WORK FOR THE CITY IN THE ABSENCE OF OUR IT DIRECTOR.
BUT DOES THAT $25,000 THRESHOLD, I KNOW WE USE THAT FOR PURCHASING, FOR PURCHASE ORDERS, BUT FOR BUYING MATERIALS AND STUFF LIKE THAT, DOES THAT APPLY TO MANPOWER? SO IN, IN THIS, WELL, IN THIS PARTICULAR INSTANCE, THE ISSUE THAT YOU HAVE IS THAT DOLLARS ARE GROUPED TOGETHER IN PERSONNEL COSTS.
THEY'RE GROUPED TOGETHER IN, WE'LL CALL IT COMMODITIES COSTS, AND THEN THERE'S, UM, DEBT AND CAPITAL, RIGHT? SO THOSE ARE THE THREE GROUPS, AND WE CAN MOVE MONEY WITHIN THE VARIOUS LINE ITEMS WITHIN EACH ONE OF THOSE GROUPS.
BUT IT TAKES COUNCIL AUTHORIZATION TO MOVE THAT MONEY FROM ONE GROUP TO ANOTHER.
SO THE SUPPLEMENTAL APPROPRIATION WITH RESPECT TO THE IT PROFESSIONAL ISN'T BECAUSE THERE'S A THRESHOLD FOR THE CITY MANAGER THAT HE CAN EXCEED, BUT YOU CANNOT USE PERSONNEL COSTS TO PAY FOR COMMODITIES IN THIS INSTANCE,
[00:50:01]
THE CONTRACT.AND THAT'S THE REASON FOR THE REQUESTED, UH, TRANSITION.
SO A PRIME EXAMPLE OF WHY THIS PERSON IS NEEDED AND NEEDED.
NOW, UH, WE HAVE A MEETING COMING UP WITH LWC REGARDING, UH, THE FINAL DESIGN COMPONENTS OF THE GOVERNANCE AND SENIOR CENTER.
AND ONE OF THE THINGS THAT WE NEED TO BE ABLE TO DO, UM, IN THAT MEETING IS TO IDENTIFY AV AND IT NEEDS IN BOTH THE COUNCIL SPACE AND THE, UM, AND THE SENIOR SPACE.
WE DON'T CURRENTLY HAVE THE CAPACITY, ALTHOUGH, UM, OUR TWO REMAINING STAFFERS ARE OUTSTANDING TECHNICIANS.
THEY DO NOT HAVE EXPERIENCE, AT LEAST SUFFICIENT EXPERIENCE THAT I'M AWARE OF IN THE BROADER PLANNING COMPONENT OF OUR INFRASTRUCTURE TO BE ABLE TO ADEQUATELY ADVISE AT THAT MEETING.
AND SO SOMEONE ELSE WHO HAS BEEN IN THAT POSITION BEFORE, UM, I CAN'T RECALL THE INDIVIDUAL THAT, UM, MR. ZICK IS LOOKING TO ENGAGE, BUT IT IS A, UH, RECENTLY RETIRED IT, UH, MUNICIPAL IT DIRECTOR, UM, FROM ANOTHER COMMUNITY HERE IN THE REGION.
AND, AND THEIR NAME ESCAPES ME OFF THE TOP OF MY HEAD.
BUT THIS IS SOMEBODY WHO HAS THE EXPERIENCE, UM, AND THE PROFESSIONAL KNOWLEDGE TO BE ABLE TO, UH, ASSIST US IN THIS PARTICULAR ENDEAVOR AMONG OTHER PROJECTS THAT WE ARE LOOKING TO GEAR UP, UH, FOR 2024, UH, WHICH IS WHY THAT MR. ZICK WANTED TO ENGAGE THIS INDIVIDUAL.
AND THAT'S WHY WE'RE REQUESTING, UH, THAT PARTICULAR, UH, SUPPLEMENTAL APPROPRIATION.
IT'S NOT FOR ANY OTHER REASON THAN TO MAKE THIS MEASURE COST NEUTRAL AND MOVE THE MONEY FROM THE PERSONNEL EXPENSE WHERE WE CANNOT HIRE CONSULTANTS TO THE, UH, COMMODITIES LINE ITEM WHERE WE CAN HIRE CONSULTANTS.
UM, YOU KNOW, I DO AGREE WITH COUNCILWOMAN BIRCH.
UH, IT IS EXTREMELY IMPORTANT.
UH, BRIAN, DID I UNDERSTAND YOU CORRECTLY, WE HAVE, UH, THE DIRECTOR RESIGNED, WHICH IS OBVIOUS.
WE'RE IN THIS POSITION AND WE HAVE TWO OTHER PEOPLE IN THE DEPARTMENT FULL-TIME.
THAT IS, THAT IS CORRECT, YES.
SO WE WERE DOWN ONE IT FULL-TIME POSITION, UM, BEFORE THIS HAPPENED.
BEFORE, WHAT HAPPENED? WELL, I MEAN BEFORE THE DIRECTOR RETI, UM, NO RESIGNED.
NO, THAT WASN'T MY UNDERSTANDING.
I UNDER, AS I UNDERSTOOD THE IT DIRECTOR WENT TO ANOTHER LOCATION.
WE WERE FULLY STAFFED BEFORE WE WERE FULLY STAFFED IN THAT DEPARTMENT.
WE HAD TWO TECHNICIANS AND THE DIRECTOR.
SO THE PERSON FULL, SO THREE FULL-TIME POSITIONS? YES, SIR.
SO THAT'S THE, AM I GETTING WHAT YOU SAID? CORRECT.
SO THIS LEGISLATION IS TO CONTRACT FOR THIS POSITION.
I'M GOING A LITTLE DIFFERENT DIRECTION HERE.
BUT LIKE I SAID, IT IS EXTREMELY IMPORTANT.
BUT BRIAN IS, IS SHE CORRECT IN THAT WE HAVE THREE FULL-TIME POSITIONS AND THE DIRECTOR RESIGNED AND MOVED ON? SO NOW WE'RE THAT'S THE TWO, CORRECT.
YOU KNOW THAT ORG CHART THAT WE TALKED ABOUT A LITTLE BIT EARLIER IN THIS MEETING? CORRECT.
SAYS FOUR FULL-TIME IT POSITIONS HERE.
I, I'M NOT AWARE, I'M NOT AWARE THAT THAT'S A CHANGE.
MY, MY KNOWLEDGE WAS IS THAT THERE ARE THREE POSITIONS, AND WHILE THERE MAY BE FOUR IN THE ORG CHART, THERE ARE ONLY, AND MAYBE THERE WAS PREVIOUSLY, I, I'M, I'M NOT PREPARED TO ANSWER THAT QUESTION TONIGHT, BUT WHAT I CAN SAY IS THERE ARE ONLY THREE POSITIONS THAT ARE FUNDED WITHIN THE BUDGET OKAY.
AND, AND WITH IT BEING VERY IMPORTANT, YOU KNOW, AGAIN, MAYBE I MISSED THAT IN A LONG TIME AGO, BUT DEPARTMENT OF IT FT AND PARENTIS FULLTIME, AND IT HAS FOUR NEXT TO IT ON THE ORG CHART.
SO, YOU KNOW, I MISSED, I WOULD BE A LITTLE, I UNDERSTOOD THERE ARE THREE POSITIONS TONIGHT.
I DON'T, I DON'T, AND I GET THAT.
SO I MEAN, I, I'D BE A LITTLE CONCERNED THAT WE HAVE A UNFUNDED POSITION, BUT IT IS, YOU KNOW, ANYWAY, I JUST WANTED TO POINT THAT OUT.
UM, BUT NONE, NEITHER ONE OF THE TWO CAN MOVE UP TO BE A ACTING DIRECTOR LIKE WE TYPICALLY DO IN OUR ORGANIZATION IN OTHER POSITIONS, SKILLSET SETS.
I, I'M, I'M, AGAIN, I'M NOT IN A POSITION TO ADDRESS THAT QUESTION.
THAT'S NOT A DIVISION IN THIS ORGANIZATION THAT REPORTS TO ME.
SO I'M NOT AT LIBERTY TO CHARACTERIZE THEIR PERFORMANCE.
MAYBE THE ORGANIZATIONAL CHART THAT'S COMING FOR 2024 HAS FOUR FUNDED POSITIONS, BUT I, MY MIND IS STUCK ON HAVING THREE FTES FUNDED.
AND, AND, AND THAT'S MAYBE THAT'S WHERE I'M AT.
AND, AND, AND I THINK WE'RE ON THE SAME PAGE HERE.
BUT KATIE TOLD US THAT THE ONLY CHANGE WAS THE ONE CHANGE SHE WAS HERE FOCUSED ON, AND THERE WAS NO OTHER CHANGES TO THAT.
SO, I MEAN, I HAVEN'T GONE BACK TO THE OTHER ORG CHARTS THAT WE'VE PASSED.
I'M JUST SAYING WHAT'S ON THIS PARTICULAR ORG CHART, TONY? NO,
[00:55:01]
TO MY KNOWLEDGE, IT, IT'S, THERE'S THREE FUNDED, UM, THERE ARE A SIGNIFICANT NUMBER OF POSITIONS ON THE ORG CHART THAT ARE NOT FUNDED.UH, LIKE THE ECONOMIC DEVELOPMENT DIRECTORS ON THERE, AND I, SIR, PUBLIC RECORDS TECHNICIAN THAT'S ON THERE, THOSE ARE NOT FUNDED POSITIONS.
AND THOSE ARE THE ONES THAT I KNOW.
I JUST, YOU KNOW, I I WASN'T AWARE OF THE IT DEPARTMENT BEING DOWN A POSITION THAT'S UNFUNDED CRITICAL, BUT STILL CRITICAL.
WELL, I MEAN, OKAY, SO IN THE PAST WAY, WAY, WAY BEFORE I GOT ON COUNSEL, UM, COUNSEL WOULD HAVE POSITIONS ON THE ORG CHART AND THEY WOULD BE FUNDED, BUT UNFILLED.
AND THAT WAS A BIG DEAL FOR COUNCIL MEMBERS TO FIND THAT OUT.
AND THIS WAS MORE THAN 12 YEARS AGO.
SO I ONLY HEARD THAT THROUGH OLD WAR STORIES FROM THE VETERAN COUNCIL MEMBERS AT THAT TIME.
SO I JUST, YOU KNOW, POINTING THAT OUT.
YOU KNOW, AGAIN, I'M JUST LOOKING AT THAT AND I UNDERSTAND THE SKILLSET IN IT WITH AS VERY LITTLE KNOWLEDGE AS I HAVE WITH IT, AND I MUDDLED THROUGH.
UM, I CAN ONLY IMAGINE WITH THAT.
SO, BUT YOU KNOW, I, I THINK WITH ALL OF THE UNCERTAINTY, IF MR. IF COUNCILMAN SHAW'S OPINION IS STILL WANTING TO, UH, TALK ABOUT THIS IN THE NEXT COUNCIL MEETING, I THINK I WOULD AGREE TO THAT AS WELL BEFORE WE MOVE FORWARD ON THAT.
COUNCILMAN SHAW, WAS THAT STILL YOUR OPINION? UH, MY, MY OPINION WAS TO DISCUSS MORE ON THE IT, UM, PERSONNEL AT THE NEXT WORK SESSION, UH, LEAVING THE FIREFIGHTER GRANT REIMBURSEMENT TO, TO MOVE FORWARD ON MONDAY.
I'D LIKE A LITTLE BIT MORE CLARIFICATION BEFORE WE START DOING, YOU KNOW, ADDING MORE MONEY TO THE BUDGET AND, AND, AND I WILL SAY, I KNOW IT'S, UH, BEEN KNOWN FOR CITY ADMINISTRATION, UH, TO ENTER INTO CONTRACTS WITH CERTAIN INDIVIDUALS AND FIRMS, UH, WITHOUT COUNSEL'S, UH, BLESSING.
SO I, I KNOW THERE CAN BE A WAY THAT AN IT INDIVIDUAL CAN BE ON HAND FOR ONE MEETING, UM, WITHOUT COUNSEL'S APPROVAL.
WELL, AND AS LONG AS IT DOESN'T BREAK THE $25,000 THRESHOLD, CORRECT.
ARE YOU OKAY WITH THE FIREFIGHTER LEGISLATION MOVING FORWARD? OH YEAH, ABSOLUTELY.
ANYBODY HAVE PROBLEMS WITH THAT? LET'S MOVE THAT FORWARD.
SO I, I, I JUST, I, I JUST WANNA BE CLEAR SO THE ADMINISTRATION UNDERSTANDS WHAT THIS, THAT THE OUTCOME OF THIS DIRECTIVE.
SO FROM THE COMMENTS THAT I'M HEARING TONIGHT, IF IT IS NECESSARY FOR MR. ZICK TO ENGAGE THIS INDIVIDUAL ABSENT THE SUPPLEMENTAL APPROPRIATION, AND THAT PROHIBITS OTHER WORK THAT COUNSEL HAD BUDGETED DONE, OR DELAYS PROJECTS SUCH AS THE BID OF THE SENIOR AND GOVERNANCE CENTER, YOU UNDERSTAND THAT THAT'S A POTENTIAL CONSEQUENCE OF THIS DECISION TO TABLE, AND YOU'RE OKAY WITH THAT? SO YOU'RE SAYING WE CAN'T BID OUT THE SENIOR CENTER BECAUSE WE'RE DOWN AN IT DIRECTOR? NO, WHAT I'M SAYING IS THAT IT THERE WOULD DELAY.
WELL, NO, WHAT I SAID WAS THAT IT WOULD DELAY BECAUSE IF THERE IS NOT SUFFICIENT MONEY AVAILABLE WITHIN THE COMMODITIES ACCOUNT TO COVER THAT COST WITHOUT BUMPING OTHER, UH, BUDGETED EXPENDITURES, THAT MIGHT BE A CONSEQUENCE.
OR MR. ZICK MIGHT ELECT TO SPEND THE EXISTING MONEY WITHIN THE COMMODITIES ACCOUNT ON PREVIOUS COMMITMENTS, THEREBY NOT HAVING ENOUGH MONEY TO ENGAGE THE IT CONSULTANT THAT WOULD DELAY THE MEETING THAT WE HAVE SCHEDULED, UM, WITH, UH, LWC.
AND THAT EFFECTIVELY COULD DELAY THE BID FOR THE PROJECT, AND THAT COULD DELAY THE CONSTRUCTION PERIOD.
SO I WANT TO BE CLEAR THAT BASED ON THE INFORMATION AND THE DIRECTION THAT YOU'RE PROVIDING ADMINISTRATION AND STAFF, THAT YOU ARE AWARE OF WHAT THE POTENTIAL CONSEQUENCES OF YOUR DIRECTIVE R SO THAT MR. ZICK CAN MAKE THE APPROPRIATE DECISION WHEN HE'S IN THE OFFICE TOMORROW.
MR. CHU, THANK YOU, VICE MAYOR.
UM, I'M, I'M GONNA ANSWER THAT PRETTY, UH, PRETTY CLEARLY.
UM, THE OBSTRUCTION OR THE DELAY IS NOT ON MY PARTICULAR END.
BRING ME A READING OF A BUDGET AT THE NEXT WORK SESSION AND WE'LL, WE'LL GET MOVING FORWARD.
UM, THAT, THAT'S PRETTY SIMPLY IT.
I MEAN, I HAD A CONVERSATION WITH OUR CITY MANAGER IN THE PARKING LOT.
UM, THIS IS NOT THE FIRST TIME THAT A BUDGET REQUEST HAS BEEN ASKED BY THIS COUNCIL.
UM, I KNOW THE FINANCE DIRECTOR HAS SENT OUT ALL THE WORKSHEETS TO ALL THE DIRECTORS IN THEIR BACK.
SO AGAIN, UH, I, AND AGAIN, WE'RE JUST ONLY ON, UH, ITEM, UH, YOU KNOW, UH, THAT MR. SHAW, THIS SUPPLEMENTAL APPROPRIATION IS FOR MONIES IN THE 2023 BUDGET AND ISN'T RELATED TO MONIES IN THE 2024 BUDGET.
WELL, THAT'S A, THAT'S A GREAT PROCESS THAT AT LEAST UNTIL THE END OF DECEMBER, THAT MAKES ME A POLICY MAKER AND MR. ZI AND ADMINISTRATOR WHERE I'M GOING TO SIT HERE AND REQUEST THAT A BUDGET BE PASSED BEFORE
[01:00:01]
THE END OF THE YEAR.UM, OR, UM, I HATE TO SAY THERE COULD BE MORE, UH, CONSEQUENCES AND DELAYS, NOT ON THIS COUNCIL'S END, BUT ON ADMINISTRATION'S END, THAT'S JUST THE FACT OF THE MATTER.
I, AGAIN, I'LL, I'LL REFER BACK TO MY COMMENTS THAT I'VE HAD WITH OTHER COUNCIL MEMBERS, THAT ADMINISTRATION, I ASSURED A SMOOTH BUDGET PROCESS.
WHAT I DIDN'T ASSURE WAS GAMES BEING PLAYED AND A BUDGET NOT BEING PRESENTED AND OR PASSED.
NOW AGAIN, THAT'S ONLY TO YOUR KNOWLEDGE.
I'M SURE THAT THE CITY MANAGER HAS BEEN, UH, HAS BEEN MADE AWARE OF THESE, UH, COMMENTS AND WILL BE MADE AWARE OF THESE COMMENTS.
AND IT COULD BE EASILY THAT AN EMAIL GOES OUT TOMORROW, UH, TO ALL OF COUNCIL THAT SAYS, HEY, A BUDGET'S GONNA BE PRESENTED AT THE NEXT WORK SESSION, THEN I'VE GOT NO ISSUES.
AND I THINK MANY OTHER COUNCIL MEMBERS WILL NOT HAVE ANY ISSUES.
AND I, AND I THINK MR. SHAW, THAT YOUR COMMENTS AND THOSE OF YOUR OTHER COLLEAGUES TONIGHT REGARDING THE 2024 BUDGET ARE CLEAR.
AND I DON'T THINK ANYBODY HAS, HAS ANY QUESTION OR CONCERN ABOUT WHAT THE EXPECTATION IS THERE.
MY ONLY QUESTION AND MY ONLY POINT OF CLARIFICATION IS RELATED TO THIS SUPPLEMENTAL APPROPRIATION, WHICH AFFECTS THE 2023 BUDGET AND HAS AN ABILITY TO IMPACT OTHER POLICY DIRECTIVES THAT COUNSEL HAS OFFERED AND DEEMED IMPORTANT RELATIVE TO 2023.
NO, AND, AND I, AND I, AND, AND HOPEFULLY I MADE MYSELF CLEAR AND AS WE'RE GONNA CONTINUE IN THE AGENDA, UH, I'M SURE THAT YOUR COMMENTS WILL BE MADE, UM, UH, IN SUBJECT TO THOSE AS WELL, THAT OTHER DELAYS AND ISSUES COULD OCCUR, UM, BECAUSE THIS COUNCIL IS NOT HAVING THE AVAILABILITY, UH, AND PROCESS TO DO WHAT IT'S SET HERE TO DO.
SO I'M IN FAVOR OF MOVING THE FIREFIGHTER PIECE OF LEGISLATION FORWARD TOWARDS MONDAY.
SO I'M IN FAVOR OF MOVING THE SECOND PIECE OF LEGISLATION FORWARD FOR THE IT GRANT.
I GUESS THERE'S A RICHARD SHAW, DO YOUR OBJECT OBJECTION.
STILL STAND? MY OBJECTION STILL STANDS AT THIS TIME THAT OBJECTION CAN BE OVERTURNED.
IF I'M ASSURED THAT A BUDGET READING WILL BE AT THE NEXT WORK SESSION, UH, WITH A, UH, VOTE MOVING FORWARD, UM, THAT COULD BE DONE BY AN EMAIL BY THE CITY MANAGER.
UM, WE CAN MAKE SOME THINGS HAPPEN.
UM, BUT UNTIL THEN, THAT IS MY OBJECTION STILL STANDS.
UM, I AM AGAINST DELAYING, UH, REMOVING THIS FROM THE SUPPLEMENTAL.
I BELIEVE IT'S VERY IMPORTANT WE MOVE FORWARD.
IT IS A 2023 REQUIREMENT, AND I AM NOT FOR IRRESPONSIBLY PUSHING OUR STAFF TO COMPLETE A TASK AS IMPORTANT AS OUR BUDGET.
JUST TO MEET SOME PHONY SIDE TIMELINE.
UM, I HAVE NO DOUBT THAT OUR EXCELLENT STAFF IS WORKING WITHIN THE PARAMETERS THAT HAVE BEEN SET BEFORE THEM AND DEALING WITH ALL THE INTERRUPTIONS THAT THEY'VE FACED IN THE LAST COUPLE MONTHS.
THAT THEY ARE DOING THEIR BEST TO PUT THE, THE BUDGET TOGETHER, BUT TO RUSH THEM TO DO SOMETHING AND FOR ULTIMATE, ULTIMATELY FOR US TO APPROVE SOMETHING THAT IS NOT THE BEST THAT IT COULD BE FOR THE COMING YEAR, LIKE I SAY, IS TOTALLY IRRESPONSIBLE.
SO YOU OB YOU OBJECT? IS THAT WHAT I RECALL? YOU OBJECT TO MOVING THE SECOND PIECE ON THE BUDGET FOR, IS THAT WHAT I RECALL? I REALLY, I MADE NO COMMENTS.
BUT I WOULD LIKE TO SEE A BUDGET BEFORE WE START TO SPEND THIS.
UH, I'M, I'M NOT FAMILIAR WITH A COMMODITIES BUDGET.
UH, I'VE NEVER HEARD OF THAT LINE ITEM BEFORE.
AND I BELIEVE ACTUALLY WE AUTHORIZED AN INCREASE IN THE, UH, CITY MANAGER'S LIMIT TO 30,000, DIDN'T WE TONY? NO, IT'S, IT'S 25 STILL.
I THINK WHAT BRIAN'S CALLING THE COMMODITIES BUDGET IS WHAT WE TYPICALLY, TYPICALLY REFER TO AS OPERATIONAL, UH, EXPENDITURES.
ON, ON YOUR ANNUAL APPROPRIATION, IT SAYS OPERATIONS AND CAPITAL.
SO THERE'S, UH, PERSONNEL OPERATIONS AND CAPITAL DEBT.
AND THEN, UM, CAP, UM, TRANSFERS IN ADVANCES WHEN THE, OF THE FOUR CATEGORIES.
SO WHEN THE CITY MANAGER DECIDES TO, UM, DO A SURVEY OR, OR CONTRACT AN OUTSIDE COMPANY, UM, I KNOW WE DON'T ALWAYS GET NOTIFICATION OF THAT OR APPROVE THAT.
UM, HOW IS THAT BUDGETED? TYPICALLY, IF IT'S UNDER 25 GRAND, HE, HE TYPICALLY COULD DO THAT, BUT THERE'S NO MONEY IN THE SPECIFIC LINE ITEM.
AND TO MOVE MONEY FROM THE PERSONNEL PART OF THE, UH, CITY BUDGET TO THE OPERATIONAL PART OF THE BUDGET REQUIRES COUNCIL APPROVAL.
EVEN THOUGH IT'S NOT AN INCREASE IN THE BUDGET, IT'S JUST MOVING MONEY WITHIN THE BUDGET ITSELF.
THIS IS VERY SIMILAR TO, UH, I'VE COME TO YOU TWICE THIS YEAR, UH, BECAUSE OF OUR, UM, UH, NUMBER OF OPEN POSITIONS IN THE FINANCE AND THE TAX, UH, OFFICES THAT, UH, WE'VE HAD TO MOVE MONEY FROM OPEN POSITIONS THAT WERE BUDGETED FOR SALARY THIS YEAR DOWN TO OPERATIONS TO HIRE TEMPORARY WORKERS.
'CAUSE THOSE ARE NOT SALARY WORKERS.
[01:05:01]
THEY'RE HIRED, UH, BY PAYING A TEMPORARY STAFFING FIRM.SO THAT MONEY HAS TO BE IN THAT LINE ITEM.
I CAN'T TAKE IT FROM A PERSONNEL LINE ITEM 'CAUSE THEY WOULDN'T BE STAFF.
SO THAT'S WHAT VERY SIMILAR SITUATION.
WE'RE TRYING TO HIRE A CONSULTANT TO DO WORK THAT'S TYPICALLY DONE BY A STAFF PERSON, BUT IT WASN'T BUDGETED THAT WAY 'CAUSE IT WASN'T SO IT HAS TO BE IN THAT BUCKET BEFORE IT CAN BE.
IT HAS TO BE IN THE CHECKING ACCOUNT BEFORE WRITE A CHECK.
THE OTHER SIDE OF THIS IS THAT, IF I'VE HEARD CORRECTLY, NOBODY HAS SAID THAT THERE WILL NOT BE A BUDGET THIS YEAR.
THEY'RE JUST SAYING THAT IT MAY BE NEXT MONTH BEFORE IT'S PRESENTED, PERHAPS EVEN JANUARY WHEN IT'S APPROVED.
BUT THERE IS STILL WORK TO BE DONE BEFORE WE CAN BRING IT FORWARD, RIGHT? YES.
I I, I CAN TELL YOU FROM MY DEPARTMENT, WE DO NOT, I MEAN, WE WOULD HAVE TO HAVE IT READY BY NEXT WEDNESDAY.
AND, AND THIS IS JUST, WE ARE DOWN A SIGNIFICANT POSITION, A PAYROLL POSITION RIGHT NOW.
AND SO OTHER STAFF THAT WOULD NORMALLY BE WORKING ON THE PERSONNEL SIDE OF THE BUDGET IS WORKING ON PAYROLL.
AND I THINK EVERYONE WOULD AGREE.
PAYING THE STAFF IS PROBABLY THE MOST, ONE OF THE MOST IMPORTANT, UH, UH, THINGS TO TAKE CARE OF.
AND SO THAT HAS CAUSED DELAYS.
THAT'S THE MAIN REASON WHY THERE'S DELAYS IN, IN HAVING THIS BUDGET READY TO PRESENT TO COUNCIL.
AND AS I SAID BEFORE, I, I APOLOGIZE FOR THOSE DELAYS.
UM, MR. BELL, AM I TO UNDERSTAND THAT THE ONLY PART OF THE BUDGET THAT IS NOT COMPLETE AND READY FOR PRESENTATION IS THE PERSONNEL PART? THAT IS NOT THE ONLY THING THAT IS NOT COMPLETE.
THERE'S, UM, ALSO THE AREAS OF DEBT.
UM, BUT THE AREAS THAT WOULD BE COMPLETE ARE THE, UM, YOU KNOW, WE TALK ABOUT PERSONNEL, OPERATIONS, UM, DEBT AND UM, AND TRANSFERS AND ADVANCES.
A LOT OF THE TRANSFERS AND ADVANCES ARE RELATED TO THE DEBT.
SO THE, THE ONE AREA THAT IS, UM, UH, COMPLETE, I, I HAVE A COUPLE ADDITIONS THAT I NEED TO MAKE, UH, IS THE OPERATIONAL PART OF IT.
SO, UH, THAT'S WHAT COMES FROM THE DEPARTMENT MEETINGS.
'CAUSE IF MEMORY SERVES CORRECT, UM, AND I, AND I COULD BE A LITTLE FOGGY ON THIS.
WE'VE HAD BUDGET BUDGET PRESENTATIONS BEFORE THIS COUNCIL AND READINGS WITHOUT FULL PERSONNEL LINES COMPLETED UNTIL ALMOST THE SECOND.
OR EVEN WE'VE HAD SOME BUDGETS GO THREE READINGS, UM, WITHOUT THOSE PERSONNEL ITEMS BEING IRONED OUT IN THERE.
UM, SO THAT WOULD BE MY SUGGESTION.
IF WE DON'T HAVE THE FULL BUDGET, PRESENT US WITH SOMETHING.
UM, AND HOWEVER, YOU KNOW, I WOULD LIKE TO SEE A FULL BUDGET COMPLETED BY THE END OF THE YEAR AS UNLESS TONY CAN, UM, TELL ME THAT I'M INCORRECT.
UM, I DON'T THINK THIS COUNCIL'S, UH, NOT PASSED A BUDGET, UM, UH, IN THAT, UH, END OF YEAR SITUATION.
MR. SHAW, DO YOU RECALL LAST DECEMBER, WE BARELY GOT THE BUDGET PASSED BY THE LAST MEETING OF THE YEAR.
DO YOU RECALL THAT? WELL, WE GOT IT PASSED.
I'M JUST SAYING IT'S, IT'S NOT HERE TODAY.
I DO FEEL LIKE IT'S COMING AND I WOULD LIKE TO PASS BOTH AMENDMENTS ONTO MONDAY UNLESS THERE'S A MAJORITY OBJECTION.
MR. MONTGOMERY, CAN YOU TELL ME WHAT YOU NEED FOR A MAJORITY OBJECTION.
THE ONE'S PRESENT OR WHAT COUNTS AS A MAJORITY? FOR I, YEAH.
WE, WE'VE DONE IT AS THE, UH, MEMBERS PRESENT.
I THINK BOTH ITEMS NEED TO GO FORWARD TO MONDAY AND KEEP, KEEP THE SHIP MOVING FORWARD.
ONE, ONE OPTION IS A COMPROMISE IF EVERYBODY WAS AGREEABLE, WOULD BE TO HAVE TWO SUPPLEMENTAL APPROPRIATIONS ORDINANCES, ONE FOR EACH ITEM, MOVE THOSE ONTO THE AGENDA, AND THEN SEE WHERE IT GOES ON MONDAY.
IS THAT OKAY WITH YOU, MR. SHAW? ALLOW STAFF TO STILL WORK ON IT AND VICE MAYOR? I'M FINE WITH THAT.
'CAUSE I'M SURE THAT'LL BE ENOUGH TIME FOR THE CITY MANAGER TO GIVE ME A CALL AND SAY THAT A BUDGET OR, UM, THE, A PORTION OF THE BUDGET WILL BE PRESENTED VERY SOON.
AND, YOU KNOW, CITY HALL'S CLOSED FRIDAY FOR VETERAN'S DAY OBSERVATION, YOU KNOW THAT.
RIGHT? SO IT'S TODAY'S ALREADY WEDNESDAY.
SO IT LEAVES TOMORROW, THURSDAY.
BUT IF MEMORY SERVES CORRECT, THE CITY MANAGER'S ON CALL 24 7.
I CAN'T SPEAK TO HIM, BUT I KNOW THERE'S PEOPLE IN THE TAX OFFICE THAT GOTTA GET A BUDGET READY.
SO, JUST SO YOU KNOW, I'M JUST TRYING TO MAKE SURE YOU'RE VERY CLEAR OF THE OPTICS.
IS EVERYBODY OKAY WITH THAT AGREEMENT? OKAY, GREAT.
SO WE'LL SEE BOTH ITEMS ON THE MONDAY.
THERE'LL BE SEPARATE AND WE'LL GO FROM THERE.
[ Crosswalk Stamping - Various Intersections]
H CROSSWALK STAMPING VARIOUS INTERSECTIONS.MR. BERKMAN? UH, YES, COUNSEL.
UM, THIS IS, UH, A DISCUSSION ITEM AT THIS TIME.
UH, IT'S CONCERNING THE INSTALLATION OF THE STAMPED CROSSWALKS ON FOUR INTERSECTIONS OF THE BRANT PIKE AND ONE ON OLD TROY PIKE.
THIS IS AFTER THE COMPLETION OF THE ODOT REP PAVING A A COUPLE OF WEEKS AGO.
UM, AFTER THAT PAVING WAS COMPLETED, THE TEMPERATURES THAT WE HAVE NOW ARE A LITTLE TOO COLD TO PUT THE STAMPING DOWN, UH, THIS YEAR.
SO WE'RE GONNA DO IT IN NEXT SPRING.
[01:10:01]
UM, I'M BRINGING THIS BACK TO COUNCIL AFTER COMPARING THE QUOTES THAT I RECEIVED FROM THE STAMPING FROM THE TWO COMPANIES.AND I DID FIND THAT THERE WAS A LITTLE DIFFERENCE IN MATERIALS USED WHEN INSTALLING THE STAMPINGS AND, UH, THAT MADE THE QUOTES DIFFERENT.
SO, UH, WITH THAT, UH, ONE WAS USING A THERMOPLASTY MATERIAL, WHICH IS A LITTLE BETTER AND A LITTLE MORE EXPENSIVE.
SO, UM, SO WHAT I'D LIKE TO DO IS FORMALLY REBID THIS, UM, IN JANUARY IN ORDER TO GET, UH, A QUOTE QUOTES THAT ARE, HAVE THE SAME SPECIFICATIONS FOR THE STAMPING.
WE'D ALSO HOPEFULLY GET A FEW MORE COMPANIES THAT WE CAN BID.
WE CAN TRY TO FIND SOME MORE COMPANIES.
UH, THE ONLY OTHER PART OF THIS DISCUSSION, I GUESS I'D LIKE TO TALK ABOUT IS WHEN ODOT PAVED THE ROADS, IF YOU'VE NOTICED THROUGH THERE, THEY DID NOT, UH, THEY WENT STRAIGHT THROUGH THE INTERSECTIONS.
SO THERE'S ALL THESE INTERSECTIONS.
THE CROSSWALKS ON THE SIDE STREETS, WERE NOT PAVED, BUT THEY'RE ALL IN GOOD SHAPE.
AND I DID CONTACT ONE OF THE, UM, UH, CONTRACTORS AND THEY SAID THEY CAN DO THOSE INTERSECTIONS.
THEY HEAT 'EM UP TO DO THAT WORK.
AND THEY CAN, THEY CAN DO ALL, STILL DO 'EM ALL.
SO, UM, I JUST WANTED YOU TO MAKE AWARE OF THAT, THAT I'M, I'D STILL LIKE TO BID IT TO DO THE FULL INTERSECTION, ALL FOUR OF 'EM, PLUS THE ONE ON OLD TROY.
SO I, IN JANUARY, I'D LIKE TO BRING IT BACK.
SO, UH, AND THEN WE'LL GO OUT TO BID IN JANUARY AND PROBABLY IN MARCH OR APRIL, WE'LL, UM, BUT TO DO THE INSTALLATION.
SO YOU'RE LOOKING FOR THIS TO BE ON MONDAY TO ATE? NO, IT'S NOT ON MONDAY.
THERE'S NOTHING, THIS IS JUST DISCUSSION AND I, I WILL BRING IT BACK IN JANUARY TO GO OUT FOR BID.
SO WHATEVER MATERIALS WE USED AT CHAMBERSBURG, AND THAT'S GRANT, THAT'S ONE.
IS THAT GONNA BE SPECIFICALLY PUT INTO THAT? BECAUSE I AGREE.
AFTER, UM, COUNCILMAN WEBB SAID THAT I LOOKED AT MILLER LANE, AND THAT IS A MESS ALREADY THAT I WOULD PREFER TO BE IN THE BID.
THE MATERIALS THAT WE NEED THAT WERE ON, THAT'S SPECIFIC, THOSE MATERIALS.
SO THE BIDS ARE ALL THE SAME AND EVERYTHING ELSE, BUT IT'S THOSE MATERIALS WE USED AT CHAMBERSBURG.
[ Increase Not To Exceed Amount - 2023 Maintenance Contract - Veolia Water]
I INCREASED NOT TO EXCEED AMOUNT FOR 2023.MAINTENANCE CONTRACT FOR VIOLA WATER.
THIS HAS LEGISLATION IS FOR A CONTRACT MODIFICATION FOR VEOLIA, UH, TO INCREASE THEIR MAINTENANCE CAP.
UM, THIS LEGISLATION I HAVE BROUGHT TO COUNCIL TOWARDS THE END OF THE YEAR FOR THE LAST FOUR OR FIVE YEARS, UH, EVEN POSSIBLY BEFORE THAT.
UM, I'VE ATTACHED YOUR PACKET A COPY OF WHAT'S HAS SPENT THIS YEAR.
UH, THESE ARE ALL ITEMS THAT ARE UNDER $7,500.
THEY'RE EITHER PURCHASES OR REPAIRS.
AND, UH, THE TOTAL ON THE SPREADSHEET WAS 265,700.
AND THIS YEAR'S CAP ALLOWANCE IS APPROXIMATELY 274,000.
SO, UH, WE ARE RUNNING LOW AT THIS POINT AND WE NEED TO, UH, PROVE ADDITIONAL MONEY.
AND WHAT THEY'VE COME UP WITH IS ABOUT $99,000 OF ADDITIONAL FUNDING NEEDED TO FINISH THE REST OF THE YEAR.
UH, USUALLY THAT IS A LITTLE BIT OF A HIGHER ESTIMATE, BUT, UH, THEY DON'T KNOW FOR SURE WHAT IT'LL BE.
SO, UH, THAT'S WHY IT'S THAT, UH, THE LAST COUPLE YEARS, THE MAINTENANCE, THIS INCREASE THAT I BROUGHT WAS 160,000 IN 2020, 160,000 IN 2021.
AND LAST YEAR IT WAS A LITTLE HIGHER.
'CAUSE WE HAD A ONE OR TWO ITEMS ADDED TO IT, BUT IT WAS 219,000.
SO, UH, THIS, UH, OVERAGE IS A LITTLE LESS THAN THE LAST FEW YEARS PROBABLY DUE TO THE FEWER WATER MAIN BREAKS WE'VE HAD.
'CAUSE EACH WATER MAIN BREAK IS ABOUT TWO TO $3,000.
SO, UM, HOPEFULLY THAT'LL CONTINUE.
UM, THE MONEY TO COVER THIS IS AVAILABLE IN A, IN OUR WATER SEWER MANAGEMENT FUND.
ANY QUESTIONS, MR. BERGMAN? YES, MRS. PERGE.
UM, RUSS, ARE, WERE THESE NUMBERS COMPILED LIKE FROM OCTOBER? YOU MEAN THE NUMBERS IN THE SPREADSHEET? YOUR ESTIMATES? YOUR ESTIMATES? UM, COULD THE SPREADSHEET I GOT FROM, FROM PAM WHITE AT VEIA WITH ALL THE, THE REASON I ASK, IF YOU GO DOWN TO THE, TO THE BOTTOM LINE WHERE YOU'VE GOT THE 99,000 AND UP ABOVE IT, YOU'VE GOT AN ESTIMATED COST THROUGH DECEMBER IS, WELL, ALMOST 90, 90,000, BUT YOUR AVERAGE MONTH EXPENSES PER MONTH ARE ABOUT 30,000.
SO I WAS WONDERING IF, IF THE NUMBERS ROLLED BACK INTO OCTOBER.
THEY GO BACK A LITTLE FURTHER.
SHE HAS MONEY I THINK THAT SHE'S USING AT THE TIME RIGHT NOW.
BUT I THINK IT HAS TO GO BACK A LITTLE BIT AND THAT'S WHY IT'S HIGHER.
I THINK LAST YEAR I CAME IN, UH, JULY.
[01:15:01]
IT WAS REALLY EARLY THIS YEAR, AT LEAST WE PUSHED IT OFF AS LONG AS WE COULD.ANYBODY HAVE QUESTIONS FOR MR. BERGMAN? OKAY.
NOW WE'LL MOVE ON TO, WE'LL SEE THAT ON MONDAY.
[ Meadows Park Drive - Solicit Bids]
J MEADOW PARK DRIVE, SOLICIT BIDS AND WE'LL TALK TO MR. BERGMAN.UH, THIS LEGISLATION ALLOWS US TO GO OUT THE BID FOR CONSTRUCTION OF WHAT WE'VE CALLED, UH, MEADOWS PARK DRIVE.
THIS IS, UH, A STREET MAP SHOWN IN YOUR PACKET.
IT'S THE LOOPING STREET THAT, UH, YOU'VE PROBABLY ALL SEEN BEFORE THAT GOES BEHIND THE, UH, LIBRARY.
UH, IT STARTS, UH, AT MIAMI VALLEY WAY AND THEN WRAPS AROUND THE BACK OF THE LIBRARY AND THEN GOES SOUTH AND WRAPS BACK TO BRENT PIKE.
AND THEN IT HAS TWO EXTENSIONS GOING, UH, NORTH AND SOUTH, SMALL EXTENSIONS.
AND, UM, WE CURRENTLY HAVE A CO, UH, CONSULTANT DESIGNING THAT.
AND HE HAS PRETTY MUCH FINISHED THAT, THAT PROJECT.
UM, THIS, THIS ROADWAY WILL SERVICE THE NEW SENIOR CENTER AND THE, UH, CITY COUNCIL BUILDING ALONG WITH THE NEW APARTMENT COMPLEX, UH, TO THE WEST OF THIS ROAD.
UM, WE'D LIKE TO POSSIBLY, WE'D LIKE TO GO TO BID IN FOR THIS IN DECEMBER, SO THAT'S WHY WE'RE TRYING TO GET IT APPROVED AND NOW.
SO, UH, AND WE WOULD BRING IT BACK TO COUNSEL AFTER WE BID IT.
SO YOU JUST WANT PERMISSION TO BID? YES.
ANYBODY HAVE ANY QUESTIONS, MR. BERGMAN? OKAY.
WE'LL SEE YOU ON THE AGENDA FOR MONDAY.
[ City Code Amendments - Chapter 929 - Water Distribution]
K, CITY CODE AMENDMENTS, CHAPTER 9, 2 9, WATER DISTRIBUTION.UH, EARLIER THIS YEAR, UM, DURING AN INTERNAL AUDIT, UH, OUR, UH, COLLEAGUES OVER AT VEOLIA NOTICED THAT THERE WERE THREE RESIDENTIAL ACCOUNTS, UH, WHICH WERE, UH, BOTH WATER AND SEWER ACCOUNTS, BUT FOR A PARTICULAR REASON, UH, WERE ONLY BEING, UH, CHARGED FOR THE WATER, UH, FOR THE WATER RATES, UH, BUT NOT THE SEWER.
UH, IN REVIEWING THE EXISTING CODE, UH, WHAT WE REALIZED WAS, UM, THE REASON THAT THOSE BILLS WERE NOT BEING, UM, UH, PROVIDED OR WERE NOT BEING SENT CORRECTLY WAS A CLERICAL ERROR.
AND WHILE THERE IS INFERRED LANGUAGE WITHIN THE CODE, THAT WOULD ALLOW US TO, UH, RECOUP THOSE, UM, UNREALIZED REVENUES, UH, DUE TO THE CLERICAL ERROR, THERE WAS NOT SPECIFIC LANGUAGE WITHIN THE CODE, UH, TO ADDRESS THE ISSUE OF THE CLERICAL ERROR.
SO IN CONVERSATION WITH THE LAW DIRECTOR, UH, WE'RE PROPOSING THE PARTICULAR AMENDMENT, UH, WITHIN THE WATER CODE, UH, TO ALLOW US THE OPPORTUNITY TO COLLECT UNREALIZED REVENUES DUE TO CLERICAL ERRORS, AS OPPOSED TO, UH, THE MORE, UH, INFERRED RIGHT TO DO SO BASED ON THE EXISTING LANGUAGE.
AND WE WOULD ASK COUNSEL TO BRING THIS LEGISLATION FORWARD, UH, ON MONDAY THE 13TH.
ANY QUESTIONS? MR. SKALSKI? MR. OTTO, BRIAN, HOW LONG HAD, WAS THIS GOING ON WITH THESE THREE INDIVIDUALS? DO YOU KNOW? UH, I BELIEVE THE TOTAL PERIOD WAS THREE YEARS, AND THE TOTAL VALUE WAS JUST UNDER A THOUSAND DOLLARS, I THINK WAS SOMETHING, UM, I, I BELIEVE WAS THE CORRECT AMOUNT.
WOULD YOU SAY THAT'S A FAIRLY EVEN SPLIT BETWEEN THE THREE THEN? OR, UH, I'M NOT FAMILIAR WITH THE SPECIFIC ACCOUNT INFORMATION.
JUST THAT IT AFFECTED, UH, THREE RESIDENTIAL ACCOUNTS, UH, AND THAT THEY WERE NEW ACCOUNTS.
SO THEY WERE ACCOUNTS THAT WERE ADDED AS PART OF, UM, NEW SERVICE ADDED TO THE CITY.
SO THESE AREN'T ACCOUNTS THAT HAD BEEN AROUND FOR SEVERAL YEARS.
THEY WERE OKAY, THREE YEARS OLD VICE MAYOR.
UM, IT'S, IT'S MY PERSONAL OPINION ON THIS THAT, UM, THIS WAS OUR ERROR, OUR MISTAKE, UM, UH, IT IT ONLY AFFECTS THREE PEOPLE.
IT'S NOT A LARGE SUM OF MONEY TO US, BUT I COULD SEE AN INDIVIDUAL, IF THEY HAD TO SUDDENLY COME OFF A FEW HUNDRED BUCKS, ALL OF A SUDDEN THAT MIGHT NOT BE THE BEST SITUATION FOR THEM, ESPECIALLY WHEN IT WASN'T THEIR FAULT.
UM, I WON'T SUPPORT THIS SIMPLY BECAUSE I DON'T THINK THAT WE SHOULD, UM, GO AFTER THESE THREE FOLKS WHEN THEY DID NOTHING WRONG.
THEY JUST WERE SIMPLY BUILDING I PROPERLY BY US AND OUR MISTAKE.
AND I BELIEVE WE SHOULD EAT THAT.
AND THAT'S MY PERSONAL OPINION.
AND, AND LET ME BE CLEAR, THIS IS PROACTIVE, NOT REACTIVE.
SO IN THE INDIVIDUALS, THERE WAS A DISCUSSION INTERNALLY ABOUT WHETHER OR NOT WE SHOULD RECOUP, UM, THOSE EXPENSES, AND WE ELECTED NOT TO RECOUP THOSE EXPENSES BECAUSE THAT WAS OUR ERROR.
AND BECAUSE WE DID NOT HAVE CLEAR DIRECT LANGUAGE WITHIN THE STATUTE OR WITHIN THE LEGISLATION, UM, TO EMPOWER US TO DO THAT.
SO WE MADE THE CONSCIENTIOUS DECISION ON THESE THREE ACCOUNTS TO NOT SEEK COLLECTION OF THOSE.
OF THOSE REVENUES, UNREALIZED REVENUES, THIS IS PROSPECTIVE.
SO THIS WOULD BE GOING FORWARD THAT THIS WOULD APPLY.
I, I, I NEED MORE EXPLANATION ON THAT.
UM, GOING FORWARD, ARE WE PLANNING ON MISSING OTHER PEOPLE OR MAKING THIS MISTAKE? AGAIN, I, I'M, I'M A LITTLE CONFUSED.
WELL, O OBVIOUSLY THESE AREN'T INTENTIONAL ISSUES.
UNDERSTAND THAT, OBVIOUSLY, BUT THE STATUTE IS, THE STATUTORY LANGUAGE IS CLEAR IN THAT SEWAGE FEES ARE BASED ON ACTUAL
[01:20:01]
WATER FEES AND THAT THEY ARE NOT SEPARATE.AND SO BECAUSE OF THAT CORRELATION BETWEEN THOSE FEES IN THIS PARTICULAR INSTANCE, AND WE HAVE AN ABILITY TO CORRECT, UM, IN ALL KINDS OF WAYS.
SO IF WE ESTIMATE A BILL AND THEN WE GO BACK AND WE READ THE METER AND THE ESTIMATE IS DIFFERENT THAN THE ACTUAL READ, WE HAVE A RIGHT TO COLLECT THE DIFFERENCE, UM, ON THOSE.
SO THE FACT THAT THE LEGISLATION TIES THE FEES TO THE ACCURACY OF THE RE IS YET ONE MORE REASON WHY WE WOULD LOOK FOR CLARIFICATION, UM, IN PARTICULAR ABOUT A, A CLERICAL ERROR BEYOND THOSE OTHER AVENUES OF RECOVERY OR, OR THOSE REASONS FOR POTENTIAL RECOVERY THAT ARE ALREADY LISTED WITHIN THE CODE.
BUT I, I STILL DON'T UNDERSTAND WHAT THIS LEGISLATION, I MEAN, IT STILL DOESN'T MAKE SENSE TO ME 'CAUSE THE LEGISLATION READS THAT NOTHING WOULD PROHIBIT US FROM COLLECTING CHARGES DUE, RESULTING FROM OUR ERROR OR, OR OMISSION OR COMPUTATION OF THE CALCULATION IN DETERMINING FEES.
SO I, I STILL DON'T KNOW WHAT THIS DOES PROACTIVELY, EXCEPT TO SAY THAT IF WE MISS SOMEBODY ELSE'S IN THE FUTURE, WE CAN GO AHEAD AND GET THAT BACK FROM THEM TOO.
WE WOULD APPLY THIS IN THE FUTURE.
SO IF WE MAKE A MISTAKE IN THE FUTURE, WE CAN GO AHEAD AND, AND, AND, AND BACK BILL THEM IF WE FIND THAT CORRECT, WE CORRECT.
'CAUSE IT'S STILL AN, IT'S STILL AN OBLIGATION.
THEY STILL CONSUMED THE WATER.
THEY STILL PROVIDED FOR A SANITARY DISCHARGE AND THE CITY INCURRED AN EXPENSE FOR SERVICES RENDERED.
WE HAD AN OBLIGATION TO PROVIDE A PROPER BILL AT TIME OF SERVICE AS WELL.
AND WE DID NOT IN THIS SITUATION.
AND I DON'T THINK IF WE MAKE THE MISTAKE AGAIN IN THE FUTURE THAT WE SHOULD HAVE THE OPPORTUNITY TO GO.
I'M JUST STATING, I I I'M NOT IN SUPPORT.
BRIAN, THANK YOU VERY MUCH FOR YOUR EXPLANATION THOUGH.
MY THING IS, IS WHAT ARE WE AS STAFF GOING TO, OR AS A CITY GOING TO DO TO THREE YEARS IS A LONG TIME THAT WE DIDN'T REALIZE THIS HERE WAS GOING ON.
SO WHAT ARE, WHAT ARE WE GONNA PUT IN PLACE THAT WE DON'T HAVE A THREE YEAR ERROR? 'CAUSE I AGREE, I DON'T WANNA GO BACK ON A CITIZEN THAT DIDN'T GET A CHARGE FOR THREE YEARS AND GO, HMM, WE WANNA COLLECT FROM YOU.
NOW THAT COULD BE DETRIMENTAL TO SOME FAMILIES.
SO WHAT ARE WE PUTTING IN PLACE TO MAKE SURE THAT A THREE-YEAR ERROR DOESN'T GO WELL? YOU, YOU HAVE TO KEEP IN MIND THAT YOU'RE TALKING ABOUT AN INDIVIDUAL OR A LIMITED NUMBER OF INDIVIDUALS WHO IN ADDITION TO PROVIDING FOR THEIR DAILY RESPONSIBILITIES OF BILLING, ARE ALSO PERFORMING AUDITS ON THOUSANDS OF ACCOUNTS.
SO WHILE WE WOULD HOPE THAT WE DON'T HAVE THESE TYPES OF DELAYS IN THE FUTURE WITH FINDING THESE TYPES OF ERRORS, I THINK IT'S IMPORTANT TO NOTE THAT OUR AUDITING PROCEDURE TO DETERMINE THAT WE'RE PERFORMING THIS WORK ACCURATELY IS, IS WORKING.
WE WERE ABLE TO IDENTIFY WHERE WE WERE IN ERROR.
AND ALTHOUGH YES, THREE YEARS IS A LONGER TIME THAN WE WOULD PREFER, IT'S CERTAINLY MUCH BETTER THAN 10 YEARS OR 15 YEARS, OR 20 YEARS UNTIL THE ERROR IS FOUND.
SO WE CAN CONTINUE TO WORK ON OUR INTERNAL POLICIES AND PRACTICES AS TO, UH, HOW WE REVIEW AND EVALUATE, UM, OUR BILLING PROCEDURES AND PROCESSES.
SO THESE THINGS DON'T OCCUR, BUT AGAIN, THIS IS, THIS IS AN AVENUE TO RECOVER REVENUES, UNREALIZED REVENUES FOR EXPENSES INCURRED.
SO IN OTHER WORDS, IF YOU DON'T DO THIS, OTHER USERS OF THE SYSTEM ARE COVERING LOSSES THAT COULD OTHERWISE BE OFFSET, THAT COULD OTHERWISE BE REALIZED.
SO IS IT A WISE POLICY DECISION? AND AGAIN, IF THAT'S YOUR POLICY DECISION, SO BE IT, BUT THAT THOSE USERS WHO ARE PAYING FOR THE SERVICES THAT THEY'RE UTILIZING ARE NOW COVERING THE EXPENSE FOR SERVICES THAT OTHERS HAVE UTILIZED, BUT WERE NOT FULLY BILLED.
MR. KITCHEN, I'M JUST THINKING OF A PERSON THAT'S ON A FIXED INCOME, SAY THAT WITH SENIOR CITIZENS THAT MOVED INTO ONE OF THESE PLACES AND NOT GETTING BILLED, AND SUDDENLY YOU HAVE THIS LARGE BILL AND THEY'RE ON A FIXED INCOME.
I WOULD PREFER SOMETHING IN THE LEGISLATION.
IF IT GOES BACK THREE YEARS, THEN THEY HAVE THREE YEARS TO DIVIDE OUT THAT PAYBACK OR SOMETHING LIKE THAT.
IF WE MADE A THREE YEAR ERROR, THEN THEY HAVE THREE YEARS TO MAKE UP THAT BILL OR SOMETHING.
BECAUSE I'M JUST THINKING SOMEBODY ON A FIXED INCOME, HAVING TO GO BACK AND SPEND THAT KIND OF MONEY COULD BE DETRIMENTAL.
SO DOES THAT MAKE SENSE? SO THAT WOULD, RIGHT.
SO THAT WOULD BE A POLICY DECISION.
AND IT'S MY UNDERSTANDING THAT THE
[01:25:01]
SEWER AND WATER BOARD HAS THE ABILITY TO REVIEW AND EVALUATE THE CHARGES THAT ARE PROVIDED TO USERS, MEET WITH THOSE USERS, AND DETERMINE BASED ON THEIR REVENUE, WHAT AN APPROPRIATE BILL OR BILL PAYMENT, OR WHAT A RESTI RESTITUTION IS.PROBABLY NOT THE RIGHT TERMINOLOGY, BUT WHAT AN APPROPRIATE REPAYMENT PLAN MIGHT LOOK LIKE BASED ON THAT PARTICULAR SITUATION.
SO THE LEGISLATION AMENDMENT THAT WE'RE PROPOSING IS BROAD IN NATURE BECAUSE IT'S APPLICATION IN THE SITUATIONS IN WHICH IT COULD BE APPLIED ARE NUMEROUS.
BUT WE DO HAVE POLICIES IN PLACE.
WE DO HAVE PROCEDURAL AVENUES IN PLACE TO ADDRESS SOME OF THESE CONCERNS THAT YOU'RE SHARING TONIGHT SO THAT, YOU KNOW, SOME PERSON WOULDN'T BE HIT WITH SOME ASTRONOMICAL LATE BILL, UM, BECAUSE OF AN ERROR ON OUR PART.
UM, YOU KNOW, A AGAIN, AS I SHARED AT THE START OF THIS, THIS CONVERSATION AT, AT THE START OF THIS DIALOGUE, WE RECOGNIZED THAT THE ERROR WAS OURS AND THAT THE REMEDY WAS NOT CLEAR WITHIN THE CODE, AND WE DIDN'T FEEL THAT IT WAS APPROPRIATE APPLICATION OF POLICY BASED ON, WE KNEW IT TO SEEK COLLECTION OF THE, THOSE UNREALIZED REVENUES.
SO THIS ISN'T AN ABSOLUTE PROVISION THAT WE ARE PROVIDING OR THAT WE'RE ASKING COUNSEL TO ADOPT.
IT IS SIMPLY INABILITY TO COLLECT FOR CLERICAL ERROR BASED ON THE NATURE OF THE ERROR AT THE TIME THAT IT'S DISCOVERED.
AND I JUST, THIS IS JUST KIND OF A SIDE PART OF THAT.
SO IF SOMETHING LIKE THIS WOULD HAPPEN IN THE FUTURE, WOULD IT BE EXPLAINED TO THOSE CUSTOMERS THAT THEY CAN GO IN FRONT OF THE SEWER WATER BOARD AND, YOU KNOW, MAKE AMENDS OF HOW MUCH THEIR BILL'S GONNA MAKE? WOULD THEY KNOW THIS, IS THAT SENT TO THEM THAT THEY CAN COME BACK AND DO THIS? TYPICALLY THOSE WOULD HAPPEN THROUGH CONVERSATION BETWEEN STAFF AND THE INDIVIDUAL WITH REGARD TO, HEY, UM, CITIZEN X, UH, WE'VE REALIZED THAT, UH, THERE'S A, AN OUTSTANDING BALANCE HERE PER PERHAPS.
I MEAN, A LOT OF TIMES THIS COMES ABOUT BECAUSE THERE'S A LEAK AND THE LEAK GETS DISCOVERED AFTER THE FACT, AND THEN THERE'S AN EXORBITANT AMOUNT OF, OF WATER THAT'S, THAT'S RUN THROUGH THE METER.
AND THEN THAT INDIVIDUAL WOULD COME IN BEFORE THE BOARD AND THEIR ABILITY TO COME TO THE BOARD IS SHARED WITH THEM THROUGH THEIR CONVERSATIONS WITH STAFF.
AS WE'RE WALKING THROUGH, THIS IS THE ISSUE, THIS IS WHAT WE'VE IDENTIFIED, THESE ARE THE POTENTIAL, UH, YOU KNOW, PROCESSES AND RECOURSES THAT YOU HAVE WITH REGARD TO THIS MATTER.
SO, WOULD, YOU KNOW, SOMEBODY WHO WE DISCOVER HAS A TWO MONTH OUTSTANDING BALANCE THAT AS A RESULT OF A CLERICAL ERROR IS $40 AND ALL OF A SUDDEN, YOU KNOW, WELL, GOSH, YOU'RE GONNA BE ABLE TO COME TO, UH, YOU KNOW, THE, THE BOARD, THE WATER AND SEWER BOARD AND APPEAL THAT NO, WE'RE PROBABLY NOT GONNA PROVIDE THAT.
THAT'S AN AVENUE THAT'S AVAILABLE TO THEM, BUT WE'RE PROBABLY NOT GONNA SHARE THAT WITH THEM.
BUT IF IT'S SOMEBODY WHO HAS A $400, YOU KNOW, OUTSTANDING BALANCE AS A RESULT OF ANY ISSUE, WE WOULD SHARE WITH THEM, WELL, WE RECOGNIZE THAT THIS IS A LARGE AMOUNT, AND IF YOU DON'T HAVE AN ABILITY TO PAY, WE WOULD ENCOURAGE YOU TO REACH OUT TO THE WATER AND SEWER ADVISORY BOARD AND COMMUNICATE WITH THEM ABOUT THIS PARTICULAR MATTER.
THEY MIGHT HAVE AN ABILITY TO HELP YOU WITH YOUR BILL.
ANYBODY ELSE HAVE COMMENTS? YES, MR. SHAW? THANK YOU, VICE MAYOR.
UM, YEAH, UH, BRIAN, I CERTAINLY APPRECIATE YOUR EXPLANATION.
YES, THERE ARE, UH, INFORMATION NOT ONLY ON OUR WEBSITE, BUT ON THE WATER BILLS, ON, ON HOW FOLKS CAN, UM, REVIEW AND, AND HAVE CONVERSATIONS REGARDING ANY TYPE OF USE CHARGES OR ANYTHING ELSE OF THAT NATURE.
I UNDERSTAND, UH, CHAPTER 9 29 IS SIMPLY CLEARING UP THE LANGUAGE, UH, HERE WITHIN, UM, I'VE GOT NO PROBLEM MOVING THIS ON, UH, TO, UH, TO MONDAY.
LEGISLATION, I, I ASSUME THAT WOULD HAVE TWO READINGS AS AN ORDINANCE, UH, CORRECT.
[ Water Infrastructure Update]
ITEM THREE L, WATER INFRASTRUCTURE UPDATE.UM, IN YOUR PACKET, I DID GIVE YOU, I THINK, THREE DOCUMENTS THAT ARE NOW TYPICAL THAT I PUT IN THERE.
UH, I CAN JUST GO OVER REAL QUICK.
UH, THE FIRST ONE SHOWS THE, UH, 2022 AND 2023 WATER MAIN REPLACEMENT PROGRAMS. AS YOU CAN SEE, THE 2022 PROGRAM IS COMPLETELY FINISHED NOW.
SO THAT COLUMN WILL COME OFF THIS CHART.
UH, THE 2023 PROGRAM OF THE, I DID MARK ON THERE THAT ALL THE PIPE, I BELIEVE NOW IS DOWN AT THE WATER PLANT FOR THE, FOR THESE, FOR THE NEXT YEAR'S PROGRAM.
UH, WE, WE HAVE TWO CONTRACTORS WORKING WELL, ONE STARTED AND IS WORKING ON TOMBERG, AND HE IS FINISHING TOMBERG IN ABOUT THREE WEEKS.
AND THEN, UH, THE OTHER CONTRACTOR, CG CONSTRUCTION, IS GONNA START AFTER THE FIRST OF THE YEAR.
AND THEN THIS, THE ONE THAT'S FINISHING IN THREE WEEKS WILL START PROBABLY AT THE END OF, UH, MIDDLE TO END OF FEBRUARY.
SO, UM, THAT THE SECOND CHART SHOWS
[01:30:01]
THE BAR GRAPH, AND IT DOES SHOW THE FIRST ONE UP THERE THAT IT IS, FINISH IT.IT SHOULD FINISH AT THE END OF NOVEMBER.
AND THEN ON THE LAST SHEET IS WATER MAIN BREAK CHART.
UH, I DID JUST GET, UH, I THINK YESTERDAY FROM PAM, THE, UH, WATER MAIN BREAKS FOR LAST MONTH, WHICH ISN'T NOT ON THIS CHART FOR, SO FOR OCTOBER THERE WERE ONLY TWO.
SO, UH, WE WILL UPDATE THIS CHART FOR THE NEXT MEETING.
ANY QUESTIONS FOR MR. BERGMAN? SEE, NONE.
I'LL, I'M SEE THAT ON MONDAY'S AGENDA.
NEXT ITEM THREE NCRA TAX EASEMENT.
THAT WOULD NOT BE ON THE AGENDA.
THAT'S JUST, UH, I JUST, SO SORRY.
WE WON'T BE ON THE AGENDA MONDAY.
[ The Meadows/Heritage Commons TIF]
THREE M, THE MEADOWS HERITAGE COMMONS TIFF.MR. KOWSKI, THANK YOU VERY MUCH, MA'AM.
UH, JUST SO THAT, UH, COUNSEL IS AWARE, THERE IS AN UPCOMING PUBLIC HEARING ON, UH, THE 13TH, UM, IN ADVANCE OF LEGISLATIVE, UH, LEGISLATION THAT WE WOULD ASK YOU TO ACT ON AT THAT TIME.
UH, AND I'LL JUST RUN THROUGH THE PRESENTATION THAT WILL BE, UH, GIVEN DURING THE, UH, PUBLIC HEARING ON MONDAY TO GIVE YOU AN IDEA OF WHAT YOU CAN EXPECT, UH, IN THE EVENT THAT YOU WOULD HAVE ANY QUESTIONS OR CONCERNS, UH, DURING THE PUBLIC HEARING ON MONDAY.
SO, AGAIN, UH, THIS IS THE MEADOW TIFF DISTRICT, UH, THE MEADOWS TIFF DISTRICT.
UH, AGAIN, THIS IS A WAY TO CAPTURE TAX DOLLARS FROM NEW DEVELOPMENT, UH, AND LEVERAGE THOSE DOLLARS IN A WAY THAT DIRECTLY SUPPORT THE PROJECT, UH, IN QUESTION.
AND THIS, UH, IS THE, UM, THE RENOVATION OF THE FORMER CR DAYTON STRIP MALL, WHAT WE'RE NOW CALLING THE SHOPS AT THE MEADOWS TIFFS ARE, ARE PROVIDED UNDER THE OHIO REVISED CODE, AND THE MONIES TYPICALLY PAY FOR, TYPICALLY THEY DO PAY FOR STUFF, NOT PEOPLE.
AND THE MEADOWS TIFF, AS DRAFTED AND PROPOSED, DOES NOT IMPACT THE HUBER HEIGHTS CITY SCHOOL DISTRICT.
UH, THIS GRAPHIC REPRESENTS AND THIS GRAPHIC YOU'VE SEEN BEFORE.
UH, THIS REPRESENTS HOW TAX INCREMENT FINANCING WORKS.
UH, WHAT YOU HAVE IS THE EXISTING, UH, VALUE OF THE PROPERTY HERE.
UH, AND THIS WILL CONTINUE TO BE TAXED, UH, AT THIS VALUE THROUGH, UH, THE LIFE OF THE INFRA INCREMENT FINANCE DISTRICT.
UH, THIS, UM, TRIANGULAR ANGLE HERE, UH, THIS REPRESENTS THE INCREASE IN VALUE OVER TIME, AND IT IS THIS YELLOW AREA THAT IS CAPTURED, UM, AND, UH, UH, IT IS, UH, PART OF THE, THE TAX INCREMENT FINANCING.
UH, AND THEN THIS ORANGE REPRESENTS THE, THE TIME PERIOD, UH, AND THE VALUES, ONCE THE TAX INCREMENT FINANCING WEARS OFF, UH, AND ALL, UH, TAXING ENTITIES ARE MADE WHOLE, UH, AT THE FULLY REALIZED AND IMPROVED VALUE.
UH, THE TWO PROPERTIES AT HAND, UM, THAT ARE TAXABLE AS PART OF THIS DISTRICT, UM, ARE THE DOG TOWN, UH, WITH AN ESTIMATED TAXABLE VALUE OF $1.5 MILLION.
AND THE MEADOWS, UH, MALL, WHICH IS THE SHOPS AT THE MEADOWS, UH, WHICH HAS AN ESTIMATED TAXABLE VALUE OF, UH, HALF A MILLION DOLLARS.
I WOULD NOTE THAT, UH, THE HALF A MILLION DOLLARS IS WHAT WE ESTIMATE TO BE THE ADDED TAXABLE VALUE, UH, THAT WILL COME OUT OF, UM, THE RENOVATION, UH, OF THE STRIP MALL.
SO, KEEP IN MIND, THAT'S WHY THAT NUMBER IS SO LOW, UH, IS THAT IT REPRESENTS THE INCREASE IN VALUE, UH, AND WE'VE ESTIMATED, AS I SAID, UH, $500,000 AT THE MOMENT.
UH, WE ANTICIPATE THAT VALUE TO BE HIGHER, UH, ONCE, UH, THE COUNTY COMES THROUGH AND DOES ITS REEVALUATION.
UH, THE MEADOW'S TIFF BEFORE TONIGHT HAS BEEN IN PROCESS FOR QUITE SOME TIME.
THIS CALENDAR REPRESENTS, UH, THE VARIOUS NOTABLE DATES, UH, IN TIMES THAT ACT, OR THE NOTABLE DATES THAT, UH, ITEMS CAME BEFORE CITY COUNCIL.
UH, YOU'LL NOTE THAT, UH, THE ACTUAL DEVELOPMENT PLAN, UH, WAS APPROVED BY COUNCIL BACK ON SEPTEMBER 11TH.
UH, AND WE HAVE THE MEETING COMING UP ON NOVEMBER 13TH, WHERE WE ARE GOING TO HOLD THE PUBLIC HEARING, UH, AND ASK COUNCIL TO, UH, PROVIDE FOR THE FIRST READING, UH, WAIVE THE TIME PERIOD BETWEEN READINGS AND MOVE ON THE SECOND READING FOR FINAL ADOPTION.
UH, WE ARE ASKING THAT COUNSEL, DO THIS AS A NON-EMERGENCY MEASURE.
UH, AND THE REASON THAT WE'RE DOING THAT IS TO ALLOW THE REFERENDUM PERIOD TO TICK OFF, UH, WITHIN, UH, THIS PARTICULAR CALENDAR YEAR, UH, SO THAT THIS DISTRICT IS WHOLLY REALIZED WITHIN THIS CALENDAR YEAR, UH, ALLOWING US TO CAPTURE, UH, THE TAXABLE VALUES THAT WE'VE TALKED ABOUT EARLIER IN THIS PRESENTATION.
IF THIS OPPORTUNITY IS NOT, IF THIS LEGISLATION IS NOT PASSED WITHIN 2023, WE WILL LOSE THE ABILITY TO CAPTURE THE IMPROVED VALUE.
UM, ONCE WE GET INTO 2024, UH, THE TAX DISTRICT, UH, THAT IS BEING PROPOSED IS HERE IN PINK, UH, DOGTOWN.
IS THIS FROM THIS AERIAL, UH, IS THIS VACANT LOT HERE? UH, THIS IS THE MEADOWS, AND WE'VE LINKED THESE TWO TOGETHER, UH, USING THE POST OFFICE LOT.
UH, AGAIN, UH, THIS IS NOT ANTICIPATED TO AFFECT, OR THIS WILL NOT AFFECT THE SCHOOL DISTRICT, EXCUSE ME.
UH, AND WE ANTICIPATE THE TOTAL, UH, GROSS VALUE OF REVENUES FROM THIS PROJECT TO BE 376,000.
[01:35:01]
THE REASON THAT THAT NUMBER IS LOWER THAN WE'VE PREVIOUSLY TALKED ABOUT WITH COUNSEL IS THAT THERE IS A PREEMPTING CRA, UH, AND WE'LL TALK ABOUT THAT HERE IN JUST A MOMENT.UH, AND WE ANTICIPATE THAT WE'LL EARN, UH, ANOTHER $734,000.
YOU MIGHT ASK WHY WE CHOSE TO DO ONLY A THREE PARCEL TIFF DISTRICT DOWN, UM, AT THIS LOCATION.
AND, UH, THE REASON FOR THAT IS THERE ARE OTHER OPPORTUNITIES HERE TO IMPROVE, UH, OUR TAXABLE, UM, EARNED REVENUES FROM DEVELOPMENT AT THIS PARTICULAR PROJECT.
SO THIS GREEN AREA, THIS WILL BE THE VACANT OUT LOT WHEN WE ARE DONE WITH THE CURRENT PROJECT.
THIS IS A POTENTIAL TIF DISTRICT IN AND OF ITSELF.
UH, THIS BLUE AREA REPRESENTS THE AUTHENTICS APARTMENT PROJECT, UH, WHICH HAS COUNCIL'S APPROVAL, UH, BOTH IN, UH, BASIC DEVELOPMENT AND IN THE PSA, THE, UH, PURCHASE SALE AGREEMENT.
UH, THIS, UH, TAX INCREMENT FINANCE DISTRICT HERE IS WHAT WE'LL PAY FOR, UH, THE LOOP ROAD, THE, UH, THE MEADOWS PARK DRIVE THAT, UH, BIDS WERE AUTHORIZED FOR, OR WILL BE AUTHORIZED FOR ON MONDAY.
UH, AND WE JUST TALKED ABOUT THAT EARLIER IN THE EVENING.
AND THIS PURPLE AREA, UH, THIS IS THE 4.8 ACRES, 4.9 ACRES THAT PREMIER HELD ONTO FOR, UH, FUTURE DEVELOPMENT.
AND THEN THERE'S THIS EXISTING ORANGE OUT LOT HERE, UH, WHICH COULD ALSO BE PROVIDED ITS OWN TIF DISTRICT, UH, FOR, UH, REVENUE CAPTURE.
SO THERE IS, UH, UH, AN OPPORTUNITY, UH, THROUGH THESE VARIOUS AREAS FOR THE CITY TO RECUPERATE, UH, THE MAJORITY, IF NOT ALL, AND THEN SOME OF ITS INVESTMENT.
UM, IN ACQUIRING CR DAYTON, UH, AND, UH, THE MARION MEADOW STRIP MALL, UH, THE, UM, THE DEVELOPMENT PLAN, WHICH WAS APPROVED BY COUNCIL BACK ON SEPTEMBER 11TH, DOES NAME THE FOLLOWING PRIORITIES, WHICH IS, UH, THE FACADE IMPROVEMENTS FOR THE SHOPS AT THE MEADOWS IS NUMBER ONE, OTHER CAPITAL INVESTMENTS DIRECTLY BENEFITING THE DISTRICT.
UH, AND THEN PRIORITY THREE, UH, IS THE STREET WATER, SEWER, AND STORM INFRASTRUCTURE, UH, IDENTIFIED IN THE, UH, RELIANCE STUDY PREPARED BY LJB BACK IN 2022.
AGAIN, THIS IS JUST A, UH, A SHOT OF THE CALENDAR THAT WAS, UH, PROVIDED PREVIOUSLY, UH, AGAIN, WANTING TO HIGHLIGHT, UH, THE DATES AND TIMES, UH, OR THE DATES THAT THESE ITEMS HAVE BEEN BEFORE COUNSEL.
AND AGAIN, TO NOTE THAT WE ARE ASKING FOR, UH, WAIVING OF THE TIME BETWEEN READINGS, UH, AND, UH, FINAL ADOPTION OF, UH, THIS MEASURE ON THE 13TH, UH, WITH THE FULL REFERENDUM PERIOD TO FOLLOW, UH, HAVING TO ANSWER ANY QUESTIONS OR CONCERNS THAT COUNSEL MIGHT HAVE REGARDING THE TIF DISTRICT AS PROPOSED.
ANY QUESTIONS, MR. KOWSKI? MRS. SPURGE? UH, NOT QUESTION.
JUST WANT TO COMMENT THE FACADE OF LOOKING GREAT.
YEAH, IT'S QUITE AN IMPROVEMENT, EVEN THOUGH IT'S ONLY PARTIALLY DONE, IT'S AN IMPROVEMENT.
MR. MR. SHAW, DID YOU HAVE ANYTHING? THANK YOU.
UH, NO, I, I WAS GONNA MAKE THE SAME COMMENTS, UH, UH, ALONG THE LINES OF COUNCILMAN BURGE.
UM, I, I CAN DEFINITELY SEE THE IMPROVEMENTS MOVING FORWARD THERE, SPEAKING WITH SEVERAL OF THE BUSINESS OCCUPANTS.
UH, THEY'RE EXCITED TO SEE WHAT THE OUTCOME IS.
UM, AT THIS TIME, I HAVE NO PROBLEM MOVING THIS FORWARD ON, UH, MONDAY AND, UH, AND WAIVING THE SECOND READING AS A NON-EMERGENCY.
WE'LL SEE THIS ON THE AGENDA FOR MONDAY ONTO THE NEXT ITEM,
[ CRA/Tax/Easement Agreement - Dogtown - 6119 Brandt Pike]
THREE NCRA TAX EASEMENT AGREEMENT, DOGTOWN 6 1 1 9 BRENT PIKE.UH, THIS PARTICULAR, UM, LEGISLATION, UH, I BELIEVE A SERIES OF LEGISLATIONS, UH, IS RELATED TO ACTUALLY AN AGREEMENT WE HAD WITH, EXCUSE ME.
THIS PARTICULAR LEGISLATION, UH, IS IN RELATION TO, UM, OUR AGREEMENT WITH DOGTOWN, UH, THAT WAS ADOPTED, I BELIEVE, ALMOST TWO AND A HALF YEARS AGO NOW.
UH, AND IN THAT PARTICULAR DEVELOPMENT AGREEMENT, UH, THERE IS A, UH, OBLIGA OBLIGATION FOR DOGTOWN TO PARTICIPATE IN BOTH, UM, A COMMUNITY REINVESTMENT AREA AGREEMENT, AS WELL AS TO PARTICIPATE IN TAX INCREMENT FINANCING.
UH, WE WOULD ASK THAT COUNSEL ADOPT THIS AGREEMENT ON THE 13TH, UH, THE NET EFFECT OF THIS PARTICULAR AGREEMENT OVER THE 30 YEARS, THIS IS BOTH THE COMBINATION OF THE CRA AND THE TIF, WHICH WE JUST DISCUSSED.
THE TOTAL, UM, REVENUE TO THE CITY FROM THESE PROJECTS WILL, UH, BE APPROXIMATELY $865,000.
UH, AND THIS IS MONEY THAT AGAIN, UH, WOULD GO INTO, UH, PROVIDING FOR THE EXPENSES ASSOCIATED WITH ACQUIRING MARION MEADOW CR DAYTON, AND FACILITATING THE APPROPRIATE IMPROVEMENTS, UH, THAT WE'RE ASKING COUNCIL TO REVIEW AND EVALUATE AT THIS TIME.
SO WE WOULD ASK THAT COUNCIL, ENTERTAIN AND ADOPT THIS LEGISLATION ON MONDAY.
UH, THE REASON FOR THAT REQUEST IS TO DELAY THIS LEGISLATION INTO 2024, WOULD PROHIBIT OUR ABILITY TO CAPTURE THESE REVENUE STREAMS. THANK YOU.
ANY QUESTIONS, MR. KOWSKI? SEEING NONE, I'LL SEE IT ON THE AGENDA MONDAY.
[ Gas Station Environmental Sampling]
OH, GAS STATION ENVIRONMENTAL SAMPLING.MR. KOWSKI? UM, YES, THERE WAS A REQUEST BY,
[01:40:01]
I BELIEVE IT WAS, UM, COUNSEL, UM, COUNCILWOMAN KITCHEN, UH, AND SUPPORTED BY OTHER MEMBERS OF COUNCIL REGARDING CONVERSATIONS, UH, OR AROUND, UH, GAS STATION ENVIRONMENTAL SAMPLING AND REGULATION.UH, AND THAT IS WHY THIS PARTICULAR ITEM IS ON THE AGENDA THIS EVENING.
UH, I'M HAPPY TO FACILITATE QUESTIONS, UH, FROM MS. KITCHEN AND OTHER MEMBERS OF COUNSEL, UH, AS IT RELATES TO THIS PARTICULAR MATTER.
UM, I ACTUALLY HAVE DONE A TON OF TALKING TO PEOPLE AT THE EPA BUSTER, UM, PETRO BOARD.
UM, AND SO I'M WONDERING, IS THERE, CAN WE LEGALLY, WITH ALL THE GAS STATIONS COMING UP HERE, ARE WE ABLE TO ASK FOR SOIL SAMPLES TO MAKE SURE THAT THE TANKS AREN'T LEAKING? AND TALKING WITH THEM, TALKING ABOUT THE WATER STUDY AND EVERYTHING ELSE, UM, THEY HAD SAID THAT, YOU KNOW, SOME OF THESE TANKS AND EVERYTHING ELSE WITH A CORROSIVE SOIL, THEY COULD BE AT DANGER AS WELL AND EVERYTHING.
CAN WE GET SOIL SAMPLES FROM THE GAS STATIONS THAT ARE CURRENTLY THERE AND MAKE THEM HELD RESPONSIBLE IF THERE IS PROBLEMS? SO THAT, UM, AND LEARNING, THIS WAS A WHOLE NEW BOARD TO ME, WAS THE PETRO BOARD, AND HOW THEY WERE EXPLAINING THEY RUN AN INSURANCE THAT, UM, IS REQUIRED THAT GAS STATIONS TAKE OUT.
BUT WITH THAT BEING SAID, THEY GO, OFTENTIMES, IF GAS STATIONS ARE GETTING READY TO GO OUT OF BUSINESS OR WHATEVER ELSE, AND THEY'RE HAVING FINANCIAL ISSUES, THEY MIGHT NOT PAY THAT BILL, AND THEREFORE THEY WOULD NOT HAVE THE INSURANCE AND KIND OF NOT BE ABLE TO PAY AND CAN FILE BANKRUPTCY.
AND THEN THAT ISSUE IS NOT GOING TO BE ON THEM AT THAT POINT.
CAN WE FIGURE OUT A MEANS THAT WE CAN HOLD, BECAUSE I'M JUST FINDING IT HARD TO BELIEVE SOME OF THESE SMALLER GAS STATIONS, WITH EVERYTHING COMING IN, IS ALL GOING TO BE RUNNING IN FIVE YEARS DOWN THE ROAD.
IS THERE A WAY THAT WE CAN MAKE SURE THAT THESE ARE BEING OPERATED, THE TANKS OR NOT LEAKING STUFF BECAUSE WE'RE TALKING MILLIONS OF DOLLARS, IF THERE IS A PROBLEM AND THE NEW OWNERS WOULD THEN TAKE ON THAT RESPONSIBILITY.
AND THAT'S WHERE WE GET THE BROWNFIELD, AND I DO NOT WANT TO SEE A BUNCH OF THOSE WITH ALL THE IMPROVEMENTS WE'RE DOING WITHIN THE CITY.
SO I'M WANTING TO SEE WHAT WE CAN LEGALLY DO TO MAKE SURE THAT THIS IS NOT GONNA HAPPEN.
MRS. KITCHEN, I CAN TELL YOU, WHEN YOU BUILD SOMETHING, THAT'S USUALLY WHEN YOU HOLD MONEY IN ESCROW FROM THE BUILDERS.
THAT'S TRADITIONALLY MY EXPERIENCE WITH HIM.
I DON'T KNOW THAT RETROSPECTIVELY CAN GO BACK AND MAKE A BUSINESS, PUT MONEY INTO ESCROW YEARS LATER.
BUT MAYBE MR. MONTGOMERY BEING THE LEGAL EAGLE HE IS, COULD HAVE OTHER INSIGHT.
SO I, I'M ONLY GONNA TALK LONG ENOUGH TO STALL FOR DAVE SO THAT HE CAN GET HIS THOUGHTS TOGETHER.
BUT, UM, MY UNDERSTANDING IS THAT A, A GREAT DEAL OF THE QUESTION AND CONCERN THAT YOU'VE EXPRESSED ARE THE EXPRESS FUNCTIONS OF BUSTER, THE BUREAU OF UNDERGROUND, UH, UH, OF TANKS.
UH, SO FOR US TO BE ABLE TO PLAY IN THAT SPACE, THE CITY WOULD HAVE TO HAVE, UM, AUTHORIZATION OR WOULD HAVE TO HAVE AN ABILITY TO DO SO BEYOND, UM, WHAT IS ALREADY ASSIGNED AND, AND, AND WITHIN THE, THE JURISDICTION OF BUSTER, WHETHER OR NOT THROUGH THE OHIO ADMINISTRATIVE CODE OR WHETHER OR NOT THROUGH, UH, THE OHIO REVISED CODE.
SO DO WE HAVE AN ABILITY THAT WOULD DEPEND ON, ON WHAT, UH, THE ADMINISTRATIVE CODE OR THE REVISED CODE WOULD ALLOW? AND I'M NOT PREPARED TO ANSWER THAT QUESTION TONIGHT.
I WASN'T ANTICIPATING SITTING IN THIS CHAIR THIS EVENING.
SO I APPRECIATE EVERYONE'S PATIENCE TONIGHT.
UM, BUT I KNOW THAT, UM, MR. ZICK AND I KNOW THAT, UM, HIS ASSISTANT JEFFREY HAD BEEN DOING THE APPROPRIATE RESEARCH AND HAVE BEEN REVIEWING AND EVALUATING THAT ISSUE.
SO I HAVE EVERY CONFIDENCE THAT MR. ZICK WILL HAVE A BETTER ANSWER, THEN WE'LL HAVE TO DO MORE RESEARCH.
UM, BUT, UH, UM, I, I WOULD SAY THAT IN YOUR PARTICULAR, TO YOUR PARTICULAR SERIES OF QUESTIONS, UH, BUSTER WOULD BE WHO WE WOULD NEED TO LOOK TO AND HOW THAT RELATES TO THE OHIO REVISED CODE IN THE OHIO ADMINISTRATIVE CODE.
UM, I KNOW THAT THE MATERIALS THAT ARE REQUIRED FOR THESE TANKS, UM, IS SOMETHING SUBSTANTIALLY DIFFERENT TODAY THAN WHAT IT WAS IN IN PREVIOUS YEARS, BECAUSE, YOU KNOW, LESSONS ARE LEARNED AS, AS WE MOVE THROUGH TIME.
UM, AND, UH, AND SO WE'RE SEEING DIFFERENT TYPES OF VESSELS USED, UM, AS THESE GAS STATIONS ARE,
[01:45:01]
ARE GOING IN, UM, IN, IN THESE FUELING STATIONS ARE BEING CONSTRUCTED.BEYOND THAT, I WOULD HAVE TO DEFER TO THE LAW DIRECTOR, UM, TO PROVIDE ANY ADDITIONAL GUIDANCE ON WHAT WE WOULD NEED TO DO NEXT TO BE ABLE TO ANSWER YOUR QUESTIONS ABOUT DO WE HAVE AN ABILITY TO REGULATE? AND, AND WHAT WOULD THOSE PROCESSES, WHAT WOULD THOSE PROCEDURES BE IN A VERY GENERAL SENSE.
SO, YOU KNOW, YOU'RE TALKING TO YOUR EXAMPLE OF CAN WE GO IN AND, AND TAKE SOIL SAMPLES TO DETERMINE WHETHER OR NOT THERE MAY OR MAY NOT BE A LEAK? YOU KNOW, THERE, IS THERE A TAKINGS CASE THERE? IS THAT SOMETHING THAT WE HAVE TO GET INVOLVED WITH THE COURT OR IS THAT SOMETHING THAT WE CAN CONTRACTUALLY, UH, OBLIGATE THE OPERATOR TO DO? UM, IS THAT SOMETHING THAT WE CAN VEST IN OURSELVES THE RIGHT TO DO LEGISLATIVELY THROUGH CODE AMENDMENTS? UH, THAT I DON'T KNOW.
AND THAT WOULD BE THE RESEARCH THAT DAVE AND HIS TEAM WOULD HAVE TO DO, UM, OVER, OVER AT, UH, OVER AT PSS AND E.
BUT DAVE, UH, YEAH, JUST TO PIGGYBACK ON WHAT BRIAN SAID, I MEAN, MY UNDERSTANDING IS BUSTER DOES HAVE EXCLUSIVE JURISDICTION, AND I MEAN, THEY ARE THE BUREAU OF UNDERGROUND STORAGE TANKS.
UM, AND FOR THOSE THAT HAVE NOT BEEN INVOLVED IN THE CLOSURE OF A A, A GAS STATION, TYPICALLY, UM, AND BY TYPICALLY, I MEAN 99.9% OF THE TIME, WHAT, WHAT, WHAT WHAT HAPPENS IS THE STATION CLOSES, UM, THE UNDERGROUND SEWAGE TANKS ULTIMATELY GET REMOVED AND PULLED FROM THE GROUND.
THERE IS A VERY REGULATED PROCESS NOW THAT IS CURRENTLY IN PLACE AND HAS BEEN SINCE THE ESTABLISHMENT OF BUSTER THAT, UM, SAMPLING, FOR EXAMPLE, IS PART OF THAT REMOVAL PROCESS, UH, THE FIRED UP WITH THE CITY'S FIRE DEPARTMENTS INVOLVED IN THAT PROCESS.
AND TYPICALLY, AND, AND, AND USUALLY WHAT HAPPENS IS, UH, BUSTER ISSUES A CLOSURE LETTER.
UM, I MEAN, I'VE BEEN INVOLVED IN SOME OF THESE OUTSIDE OF MY WORK WITH THE CITY.
UH, AND TYPICALLY IF THERE IS ANY TYPE OF TRACE OF ANY TYPE OF MATERIAL YOU HAVE TO GO IN, I MEAN, THERE'S DIFFERENT TIERS OF TESTING DIFFERENT TIERS OF CATEGORIES THAT THE CONTAMINATE, THE CONTAMINATION, UH, FALLS WITHIN UNDER BUSTER JURISDICTION.
AND THEN IN THOSE INSTANCES, UM, BUSTER JUST BASICALLY SAYS, HEY, YOU GOTTA DIG UP THE SOIL.
YOU HAVE TO REMEDIATE THE CONDITION, WHATEVER THE CASE MAY BE.
SO IT IS TO, I MEAN, TO YOUR POINT, I DON'T WANT ANYONE TO THINK, I SHOULDN'T SAY THAT.
IT WOULD NEVER HAPPEN, BUT IT IS UNLIKELY THAT IN TODAY'S MODERN AGE, YOU'RE JUST GOING TO HAVE A SYSTEM THAT SITS IN THE GROUND FOREVER IN A DAY.
UM, IT COULD POTENTIALLY HAPPEN, I GUESS.
BUT, UM, CERTAINLY, UM, IN MY EXPERIENCE, THOSE SYSTEMS DO GET REMOVED, UH, IN, IN, IN THE SAME VEIN.
UM, AND I'M NOT AN ENVIRONMENTAL ATTORNEY, BUT IN MY EXPERIENCE WITH THIS, ANYONE WHO COMES IN AND BUYS ONE OF THOSE PROPERTIES IS GOING TO MANDATE THAT THAT SYSTEM IS REMOVED BECAUSE OF ANY PORTION OF THE UNDERGROUND SYSTEM REMAINS.
YOU AS THE SUBSEQUENT OWNER, BECOMES THE PROUD OWNER OF THAT UNDERGROUND STORAGE TANK SYSTEM, AND NO ONE WHO HAS ANY BRAIN CELLS IN THEIR HEAD WANTS TO TAKE ON THAT TYPE OF LIABILITY.
UM, SO I MEAN, THAT, THAT, THAT'S SORT OF THE OVERARCHING CONCEPT HERE, RIGHT? IS IT, IS IT, YOU KNOW, IT'S A HEAVILY REGULATED PROCESS BUSTERS, YOU KNOW, THE THE STATE JURISDICTIONAL, UM, ARM, UH, THAT MANAGES THAT TO GO IN AND TO, TO REQUIRE A PROPERTY OWNER.
AND, AND, AND AGAIN, WE'D HAVE TO RESEARCH THIS IN GREATER DETAIL, BUT IS JUST TO SORT OF REITERATE WHAT BRIAN TOUCHED UPON, I DO THINK THAT YOU POTENTIALLY RUN INTO ISSUES OF TAKINGS FOR THOSE OF YOU THAT HAVE EVER BEEN INVOLVED WITH ANY TYPE OF, UM, SAMPLING, BE IT UNDERGROUND, YOU KNOW, WATER FLOW, BE IT SOIL, WHATEVER THE CASE MAY BE.
UH, OFTEN IT REQUIRES A PERMANENT WELL TO BE ESTABLISHED, AND THAT PERMANENT WELL TAKES UP SPACE.
IT IS NOT A CHEAP ENDEAVOR TO GO IN AND DIG AND PUT IN A MONITORING.
WELL, UH, IF THAT'S ULTIMATELY WHAT YOU'RE AFTER, UH, AND THE CONCERN IS OBVIOUSLY IS IF YOU SAMPLE, THAT'S A SINGLE ONE SHOT IN TIME, RIGHT? SO YOU GO IN, YOU BORE DOWN, YOU DO A SOIL SAMPLE, WHATEVER THE CASE MAY BE FOR X NUMBER OF THOUSANDS OF DOLLARS, AND IT'S CLEAN.
WELL, THE TANK COULD SPRING A LEAK FOUR DAYS LATER OR 12 DAYS LATER, OR 15 YEARS LATER, RIGHT? AND SO THE SAMPLING'S ONLY AS GOOD AS THAT INSTANT IN TIME THAT THE SAMPLE IS TAKEN.
UH, YOU ALSO THEN DO START TO RUN INTO ISSUES TOO, WHICH I MEAN, AND I DON'T WANNA GO DOWN A RABBIT HOLE WITH YOU GUYS, BUT, BUT THEN WHO OWNS THE SOIL SAMPLE AT THE END OF THE DAY, RIGHT? BECAUSE IF THERE IS CONTAMINATION WITH IT, YOU NOW HAVE A CONTAMINATED PRODUCT.
AND THEN THE QUESTION BECOMES, IF THE CITY MANDATED THAT TESTING, IS THE CITY THE OWNER OF THE SAMPLING? IN WHICH CASE THEN THE CITY'S GONNA BE STUCK WITH THE DISPOSAL COST OF THE CONTAMINATED GROUND? OR IS THAT SOMETHING THAT GETS PUSHED OFF ONTO THE
[01:50:01]
OWNER BECAUSE ARGUABLY THEY'RE THE ONES THAT, YOU KNOW, OWN THE FEE INTEREST OR THE LESSEES, OR WHATEVER THE CASE MAY BE.SO, UM, IT CAN BE A VERY, VERY COMPLICATED PROCESS.
UM, AND WE'RE HAPPY TO LOOK INTO IT IF YOU GUYS WANT TO.
I JUST THINK THAT THERE'S A, A POTENTIALLY, YOU KNOW, AS THIS IS RUNNING THROUGH MY HEAD, JUST A MYRIAD OF ISSUES AND, AND SORT OF, UM, TENTACLES, IF YOU WILL, THAT WOULD ULTIMATELY NEED TO BE RUN DOWN.
WELL, IN TALKING WITH BUSTER, UM, AND THERE IS THE INSURANCE PROGRAM AS YOU, I JUST, I DIDN'T WANNA SAY THAT.
YEAH, THE, THE PETROLEUM UNDERGROUND STORAGE TANK RECOVERY COMPENSATION BOARD.
ANYHOW, IN TALKING WITH BUSTER, THEY SAID THEY WISH PEOPLE WOULD BE MORE PROACTIVE, BUT YES, THEY EXPLAINED THAT PROCESS TO ME.
UM, BUT ALSO THEY, AND ALSO IN TALKING TO THIS PETROLEUM UNDERGROUND STORAGE TANK RECOVERY BOARD, UM, WHAT I'M UNDERSTANDING IS, AND I DON'T KNOW IF YOU KNOW ABOUT THIS, BRIAN, THAT ON THEIR WEBSITE, THE, THE RECOVERY BOARD, WE CAN PUT IN ADDRESSES OF THE GAS STATIONS IN OUR CITY, AND IT'LL SAY IF THEY'RE PAID UP ON THIS INSURANCE, AND THEY SAID, THAT IS DEFINITELY A RED FLAG IF THAT INSURANCE IS NOT PAID UP, THAT THEY'RE MOST LIKELY GOING TO BE GOING UNDER.
UM, SO THAT'S JUST SOMETHING I DIDN'T KNOW IF WE DID, THAT'S SOMETHING WE CAN LOOK INTO.
AND BUSTER ALSO SAID THAT THEY DON'T WORRY SO MUCH ABOUT LARGE COMPANIES, YOU KNOW, THEY'RE NOT GONNA WORRY ABOUT A BUCKY'S, THEY'RE NOT GONNA WORRY ABOUT SPEEDWAY.
IT'S THE ONES THAT ARE PRIVATELY OWNED THAT THEY OFTENTIMES FIND THE PROBLEMS WITH.
UM, I CAN'T TELL YOU THAT, UM, I KNOW THAT ATCM ADAMS WAS IN THE DATABASE, AND HIS QUERY WAS NOT ABOUT THE INSURANCE POLICY, BUT HIS WAS ABOUT INQUIRY, WAS ABOUT ACTIVE AND INACTIVE, UH, LOCATIONS.
SO WE HAVE STAFF THAT ARE FAMILIAR WITH NAVIGATING THE SEARCH FEATURE AND THE DATABASE, UM, ON FILE WITH BUSTER.
TO THE EXTENT THAT HE'S ACCESSED THAT INFORMATION.
I DON'T KNOW, UH, YOU KNOW, THAT RESEARCH REQUEST CAME FROM, UH, MR. ZICK.
SO, UH, I'M, I'M NOT QUITE SURE WHAT ALL THAT ENTAILED, BUT I DO KNOW THAT, UM, THAT WAS A HANDOFF, UH, THAT CAME, I THINK THAT THE INQUIRY, UM, TO LOOK INTO THIS CAME RIGHT BEFORE MR. ZICK ARRIVED.
AND SO THAT WAS SOMETHING THAT I HAD HANDED OFF TO, TO MR. ADAMS, THAT THAT IS NOW BEING WORKED ON BY HE AND MR. ZICK.
SO I KNOW THAT THEY'VE BEEN IN THAT DATABASE.
I KNOW THAT THEY'RE, THEY'VE HAD ACCESS TO THE DATA, BUT TO WHAT EXTENT, UH, I DON'T KNOW, BUT I WILL BE HAPPY TO PASS THOSE CO THAT COMMENTARY ON TO MR. ADAMS TOMORROW, UM, SO THAT HE CAN GO
IT'S NOT LIKE THEY CHANGE, RIGHT.
AND JUST MAKE SURE THAT THEY'RE PAID UP ON THIS INSURANCE, BECAUSE IF THEY ARE, THEN THEY'RE PROBABLY NOT GOING OUTTA BUSINESS ANYTIME SOON, AND WE DON'T HAVE THAT WORRY.
BUT IF THEY'RE NOT, THEN WE MIGHT NEED TO HIGHLY MONITOR THAT.
CAN IT? YES, MRS. PERCH, UM, JUST FOR CLARIFICATION, IF, IF WE DID SEE THAT SOMEONE'S INSURANCE WASN'T PAID UP AND THEY WENT OUT OF BUSINESS, THEN, THEN WHAT? I MEAN, WELL, BASED ON THE COMMENTARY FROM THE LAW DIRECTOR, OUR MOST PROBABLE COURSE OF ACTION WOULD BE TO CONTACT BUSTER AND NOTIFY THEM, UH, OF THIS PARTICULAR ISSUE, BECAUSE THEY'RE THE ONES THAT WOULD HAVE JURISDICTION, UM, AND OVERSIGHT OF THIS PARTICULAR PROGRAM IN THE INSURANCE PREMIUM, UM, REQUIREMENT AND OBLIGATION.
BUT AGAIN, I'D HAVE TO DEFER TO THE LAW DIRECTOR ON OKAY, THAT WOULD, SO AFTER ALL OF THIS CONVERSATION, IF I UNDERSTAND CORRECTLY ABOUT THE ONLY RESPONSIBILITY OR THE ONLY PROTECTIVE MEASURES THAT WE MAY HAVE, WOULD BE TO MONITOR THEIR INSURANCE, UH, STATUS AND THEN TO REPORT IT TO BUSTER IF, IF IT CHANGES.
I MEAN, I, I WOULD HAVE TO ASSUME, AND YOU KNOW, WHAT HAPPENS WHEN YOU ASSUME, BUT I WOULD HAVE TO ASSUME THAT ANY ONE OF THESE PARTICULAR FACILITIES THAT ISN'T PAYING ITS INSURANCE PROBABLY HAS CODE COMPLIANCE ISSUES AND OTHER AVENUES.
IF THEY'VE STOPPED MAINTAINING THOSE TYPES OF, UH, BUSINESS OPERATION OBLIGATIONS, THEY'VE PROBABLY STOPPED MAINTAINING, YOU KNOW, REASONABLE BUSINESS PRACTICES AS WELL.
SO, UM, I WOULD VENTURE THAT PROBABLY THESE PARTICULAR LOCATIONS AREN'T STRANGERS TO US, BUT WE KNOW THEM FROM ANOTHER FORCE OF, OR ANOTHER PLACE OF REGULATION THEN FROM, UH, UNDERGROUND STORAGE TANKS, SO THAT, THAT MAY BE OTHER AAV, ANOTHER AVENUE IN WHICH WE
[01:55:01]
CAN REVIEW AND EVALUATE THESE PARTICULAR FACILITIES AND, AND, UM, YOU KNOW, TRY TO STRONGLY ENCOURAGE THEM, UM, TO UTILIZE BEST BUSINESS PRACTICE.BUT, UM, BUT AGAIN, YEAH, ONE OTHER THING TO MAYBE JUST ADD TO, TO BRIAN'S COMMENT, AND IT'S, I MEAN, AND AGAIN, I WAS THINKING FROM MY EXPERIENCE IN OTHER POSITIONS, BUT THE, DAVID, WERE YOU ON? NO.
SHOULD HAVE A LINE IF YOU'RE, THERE WE GO.
SO, UM, IF, IF MOST OF THESE, UM, EVEN THE SMALLER STATIONS, YOU KNOW, THE ONES THAT AREN'T NECESSARILY CORPORATELY OWNED OR WHATEVER THE CASE MAY BE, I MEAN, MOST OF THEM HAVE SOME TYPE OF, YOU KNOW, FLAGSHIP BEHIND THEM.
THEY'RE EITHER BP OR THEY'RE MOBILE OR, YOU KNOW, AMCO OR WHATEVER THE CASE MAY BE.
AND, AND, AND I, I'VE COME ACROSS SITUATIONS WHERE, YOU KNOW, THE SHOP IS CLOSED DOWN, THERE'S A SITUATION AT THE PROPERTY, EVERYONE KNOWS THAT THE SITE USED TO BE A VP, I'LL PICK ON VP, ALTHOUGH VPS, WHATEVER, BUT, UM, AND, AND, AND I MEAN, I HAVE WORKED CLOSELY WITH THE ATTORNEYS AND NOT, AND WE WEREN'T REPRESENTING THE GAS STATION, BUT I MEAN, I'VE WORKED CLOSELY WITH THE ENVIRONMENTAL ATTORNEYS AT BP OR WHATEVER THE CASE MAY BE, BECAUSE THEY HAVE A VESTED INTEREST IN MAINTAINING THEIR BRAND AS WELL.
AND SO, ONE THING, AND THIS REALLY SORT OF PIGGYBACKS MAYBE ON WHAT BRIAN WAS SAYING HERE ABOUT THE COMPLIANCE ASPECT OF IT, THERE IS NOTHING THAT WOULD NECESSARILY PROHIBIT THE CITY FROM ALSO FIRING JUST A, HEY, YOU KNOW, BP OR PICK YOUR GAS STATION, I SHOULD SAY GAS STATION X, I'M NOT PICKING ON GP, BUT YOU KNOW, YOU, YOU HAVE A STORE, A, A FACILITY THAT'S LOCATED AT X ADDRESS.
AND YOU KNOW, WE, WE'VE BEEN MADE AWARE THAT THEY'RE NOT PAYING INTO THIS PROGRAM PER THE WEBSITE.
AND ALL OF THESE HAVE VARIOUS AGREEMENTS.
YOU KNOW, FRAN, I DON'T CALL 'EM FRANCHISE AGREEMENTS, BUT I MEAN, IN ESSENCE, THEY HAVE AGREEMENTS WITH THE FLAGSHIP COMPANY.
AND SO BY TRIGGERING AND PUTTING THE, THE PARENT COMPANY OR THE, YOU KNOW, THE BIG OIL COMPANY, IF YOU WILL, UM, UNNOTICED THAT MAY ALSO HAVE A TRIPLE TRICKLE DOWN EFFECT.
AND SO, YOU KNOW, BETWEEN THE CITY EFFORTS AND PERHAPS, YOU KNOW, THE LARGER OIL COMPANY EFFORTS, THAT MIGHT BE A WAY TO GET SOME ATTENTION AT THE LOCAL LEVEL.
DOES THIS, DOES THIS, UH, APPLY ONLY TO GAS STATION OR ARE THERE OTHER, OTHER UNDERGROUND STORAGE BUSINESSES THAT, THAT THIS WOULD COVER? UM, I, YOU KNOW, I MEAN, GAS STATIONS ARE THE ONE THAT IT'S, THAT EVERYONE THINKS ABOUT.
UH, AND ANITA, YOU MAY KNOW HAVING RESEARCHED THIS MORE THAN I DID ASK FOR ANYTHING OTHER THAN GAS.
BUT THAT'S, THAT WAS MY CONCERN WHEN I, I MEAN, USUALLY PRO PROPANE'S ABOVE GROUND, SO THERE'S ALSO ABOVE GROUND STORAGE TANKS AS OPPOSED TO UNDERGROUND STORAGE TANKS.
I JUST DON'T KNOW IF BUSTER HAS JURISDICTION OVER THAT SPECIFICALLY.
UM, THIS MAY BE A, UH, UH, AN EXTREMELY PRUDENT TIME TO, UH, DEFINITELY REVIEW OUR POLICIES AND PROCEDURES, UM, WHEN IT COMES TO UNDERGROUND STORAGE TANKS.
UM, AND I'M GOING TO THROW THIS OUT AND MAYBE MR. LYONS MAY, UM, REMEMBER THIS BETTER THAN I, IF MY RECOLLECTION IS CORRECT.
THE CITY HAD A PRINTING, UM, COMPANY, UM, AND I BELIEVE A CAR WASH IN A VERY SIMILAR FASHION.
I BELIEVE IT WAS OFF OF CHAMBERSBURG, MAYBE, UM, TAYLORSVILLE, MAYBE SOMEWHERE IN THAT AREA.
UM, AND, UH, THE CITY HAD TO GO THROUGH A LOT OF REMEDIATION BECAUSE THE GROUND WAS CONTAMINATED IN THAT AREA.
UM, AND I KNOW PS AND EI BELIEVE, DID A LOT OF WORK FOR THE CITY DURING THAT TIME PERIOD AND WHAT WE HAD TO DO TO, TO MOVE THAT FORWARD.
UM, I WANTED TO SAY THERE WAS ALSO ANOTHER ISSUE ON BRANT PIKE, AND THIS IS GOING BACK 10 PLUS YEARS, UM, WHERE WE'VE HAD TO, THIS IS NOTHING NEW TO THE CITY.
UH, IT'S NOTHING NEW TO US IN THE PAST, YOU KNOW, FIVE, 10 YEARS.
UM, BUT WE HAVE, THE CITY HAS DEALT WITH THOSE ISSUES BEFORE, AND I WOULD QUESTION IF WE DO LEARN OF SOME OF THESE ISSUES, UM, OR WE DO HAVE A LIST OF THE OLDER STATIONS WHERE MAYBE THE TANKS WERE NOT UP TO PAR, UH, AT THE TIME OF INSTALLATION.
UM, WHAT TYPE OF REPORTING, UM, YOU KNOW, POWERS DO WE AS A CITY HAVE TO THOSE PARENT COMPANIES? DO WE NEED TO HAVE AN ADMINISTRATIVE, UM, CODE? UH, DO WE NEED TO HAVE SOMETHING, UH, WRITTEN IN POLICY FORM WHERE ONCE WE SEE A DEFECT, ONCE WE SEE A ZONING ISSUE, WE CAN REACH OUT TO THOSE PARENT COMPANIES, UM, TO REQUEST, UH, ADDITIONAL ACTION.
UM, BUT, UH, I DON'T KNOW IF, UH, MR. LYS OR ANYBODY ELSE ON THIS COUNCIL REMEMBERS THOSE PARTICULAR ISSUES.
UM, BUT I KNOW THAT THOSE WERE
[02:00:01]
SEVERAL HEADACHES FOR US.WE'VE SINCE REDEVELOPED THAT AREA.
UM, BUT IT WAS A VERY, VERY MUCH A PAIN POINT DURING THAT PROCESS.
ANYBODY ELSE? MRS. KITCHEN? YEAH, AND THAT'S, THAT'S KIND OF WHERE I'M GETTING AT.
I MEAN, THE LAST THING I WOULD LIKE TO SEE, WE'RE MAKING ALL THESE GREAT UPGRADES, ALL THIS THING'S HAPPENING, AND THE LAST THING I WANT IS FOR PEOPLE TO GET OFF THE HIGHWAY AND THERE'S A DEAD GAS STATION THAT WE'RE IN YEARS AND YEARS OF LITIGATION AND JUST PROBLEMS TO REMEDIATE THE PROBLEM AND EVERYTHING ELSE.
I'D RATHER BE PROACTIVE ON THIS THAN REACTIVE.
I JUST THINK IT GIVES A BAD LOOK TO THE CITY WHEN PEOPLE ARE COMING HERE WITH EVERYTHING WE'VE DONE.
I MEAN, I'M LOOKING AT INDEPENDENT GAS STATIONS, NOT TO MENTION ANY, BUT I JUST WANNA BE PROACTIVE ON THIS.
I DON'T WANNA BE REACTIVE AND, YOU KNOW, IS THERE A, IS THERE A WAY WE CAN ASSIGN, YOU KNOW, MR. ADAMS OR A STAFF PERSON, AS I SAID, EVERY SIX MONTHS TO LOOK AT THIS INSURANCE SO WE KNOW THAT KIND OF WHAT MIGHT BE GOING ON.
ARE YOU READY TO OPEN THE CAN OF WORMS FOR THE HOMEOWNER THAT HAS A HEATING OIL THAT'S UNDERGROUND? 'CAUSE THAT'S WHAT THIS IS GONNA DO.
AND THAT PERSON THAT'S ON A FIXED INCOME THAT'S NOT TAPPED INTO OUR ELECTRIC OR GAS LINE, THEY PROBABLY HAVE HEATING OIL.
WELL, THIS WAS ALL GEARED TOWARD GAS STATIONS, SO WELL, BUT IF YOU'RE GONNA LOOK AT UNDERGROUND TANKS, IT'S A PIECE OF IT.
THE HOUSES HAVE TO BE OLD ENOUGH TO BE UNDERGROUND, BUT YEAH, SOME OF 'EM ARE UNDERGROUND.
WELL, I, I JUST REALLY WANTED TO LOOK AT THE GAS STATION ISSUE.
I DIDN'T WANT IT TO MAKE THE BIG TANK ISSUE.
I'M LOOKING AT THE, THE GAS STATIONS.
YES, MRS. BIRCH, I'M SORRY, I DIDN'T SEE YOU.
UM, I, I DON'T THINK THAT WE CAN JUST, IF WE'RE GOING TO DELVE INTO THIS, WE CAN'T JUST LOOK AT GAS STATIONS, BECAUSE IF I REMEMBER CORRECTLY, UH, WE JUST REMOVED SOME TANKS FROM A PROPERTY THAT'S ACROSS THE STREET FROM UDF, AND, UM, I DON'T KNOW EXACTLY WHAT KIND OF TANKS THOSE WERE, OR IT'S A FORMER GAS STATION.
IT WAS A FORMER GAS STATION, BUT WE TOOK CARE OF THAT.
I DON'T KNOW WHO DID IT, BUT I MEAN, THAT'S, THAT'S ANOTHER AREA THERE.
SO, UM, YEAH, WE CAN'T JUST LOOK AT, AT GAS STATIONS OR IF, IF THERE WERE OTHER ONES.
I DON'T KNOW IF THERE'S ANY PREVIOUS INDUSTRIAL SITES THAT HAD SOME TYPE OF UNDERGROUND SOURCE STORAGE.
I MEAN, WE'RE, SO I THINK THAT WHAT COUNCIL IS LOOKING FOR IS IF THERE'S NOT A WAY TO LEGISLATE, IS THERE A POLICY AVENUE IN WHICH WE CAN MONITOR, MONITOR, UM, OR AT LEAST REVIEW THE CONDITION OF THESE FACILITIES WITHIN OUR JURISDICTION? OKAY.
UM, IF WE WORK FROM THAT, THAT PREMISE, UM, I CAN HAVE A CONVERSATION WITH THE CITY MANAGER AT TCM ADAMS AND THE LAW DIRECTOR, AND WE CAN SIT DOWN AND KIND OF SKETCH OUT IN BROAD STROKE WHAT THAT MIGHT LOOK LIKE.
AND THEN WE CAN BRING THOSE BACK TO COUNCIL AND TALK WITH YOU ABOUT WHAT THOSE LOOK LIKE, WHAT RESOURCES MIGHT BE NEEDED TO TAKE THAT BROAD STROKE APPROACH AND, AND MAKE THAT A, A FUNCTIONAL REALITY.
AND IF THAT'S SOMETHING THAT COUNCIL WOULD LIKE FOR US TO CONTINUE TO DO AT THAT TIME, THEN UH, THE CITY MANAGER AND STAFF CAN PUT TOGETHER THAT MORE SPECIFIC PROGRAM OR THAT MORE DETAILED PROGRAM, UH, AND, UH, AND MAKE SURE THAT THE APPROPRIATE RESOURCES ARE MADE AVAILABLE THROUGH, UH, THE BUDGET, WHETHER OR NOT THAT'S, YOU KNOW, FUNDING FOR THE PROGRAM, WHETHER OR NOT IT'S FUNDING FOR MANPOWER, WHETHER OR NOT IT'S BOTH, MAYBE IT'S NOTHING.
BUT, UH, WE CAN KIND OF BREAK IT DOWN BECAUSE AS WE'VE TALKED ABOUT EARLIER IN DENIES CONVERSATION, THERE ARE STILL SOME JURIS JURISDICTIONAL ISSUES AND, UH, THAT WE NEED TO CLARIFY.
AND THEN THERE ARE ALSO SOME, UH, LIMITATIONS OF THE PROGRAM THAT SOUND LIKE WE NEED TO, TO MAKE SURE THAT, THAT WE CAN DEFINE AND, AND CLARIFY AS WELL.
AND THERE, YES, MRS. PURCHASE, THERE MIGHT BE EPA GRANTS TOO, CORRECT.
THAT, UH, THAT WE COULD PURSUE, BUT YEAH, WE HAVE TO IDENTIFY THE, THE CHALLENGE FIRST.
ANYTHING ELSE? SOUNDS LIKE IT'S NOT GOING TO BE ON MONDAY.
IS THAT WHAT MY UNDERSTANDING WAS? YEAH, IT WAS.
THANK YOU FOR THE CONVERSATION.
[ Board And Commission Appointments * Board Of Zoning Appeals - Reappointment]
P, BOARD AND COMMISSION APPOINTMENTS, MR. ROGERS.SO I'LL TRY TO MAKE THIS AS PAINLESS AS POSSIBLE.
THERE'S QUITE A FEW OF THESE HERE THIS EVENING.
UH, THIS WOULD COVER REAPPOINTMENTS AND APPOINTMENTS, THE CURRENT VACANCIES, UH, ON CITY BOARDS AND COMMISSIONS.
THAT WOULD TAKE US THROUGH, UH, THE END OF JANUARY.
[02:05:01]
THE PERIOD OF TIME WHEN WE LOOK AT A LOT OF OUR BOARDS WITH TERMS EXPIRING, SEEING WHO WANTS TO SEEK REAPPOINTMENT.AND FOR THOSE WHO DO NOT, THEN WE SEEK, UH, ADDITIONAL CANDIDATES FOR VACANCIES ON THOSE BOARDS OR COMMISSIONS.
SO, UM, WHEN SPEAKING TO ALL OF THESE ITEMS, I WOULD TELL YOU THAT IF IT WAS NECESSARY TO HAVE AN UPDATED BACKGROUND CHECK ON SOMEBODY FOR A REAPPOINTMENT OR, UM, IS A NEW APPOINTMENT TO A BORDER COMMISSION, THEN THOSE NECESSARY BACKGROUND CHECKS HAVE BEEN, UM, PROCESSED AND, UM, ON THE REAPPOINTMENTS, THESE ARE ALL RECOMMENDATIONS OF CITY STAFF.
AND ON THE NEW APPOINTMENTS, THEY'RE RECOMMENDATIONS OF THE INTERVIEW PANEL THAT INTERVIEWED THOSE APPLICANTS.
SO THE FIRST UP I HAVE IS A REAPPOINTMENT TO THE BOARD OF ZONING APPEALS, MR. PAUL SCHAFER.
UH, HIS, HE WAS APPOINTED TO AN UNEXPIRED TERM, UH, THAT IS ENDING, UM, IN JANUARY OF NEXT YEAR.
AND SO THIS WOULD BE TO REAPPOINT HIM FOR A FULL, UH, FIVE YEAR TERM, UH, TO THE BZA.
NEXT UP WE HAVE, UM, CITIZENS WATER AND SEWER BOARD, UH, REAPPOINTMENT THAT WE TALKED ABOUT EARLIER IN ANOTHER DISCUSSION.
UH, THIS IS, UH, UH, A REAPPOINTMENT OF MR. YOGI SAL, UH, FOR, UH, HE WAS ALSO APPOINTED TO AN EXPIRED TERM.
AND SO THIS WOULD BE A FULL TERM OF THREE YEARS FOR HIM.
UM, ON THE CULTURE AND DIVERSITY CITIZEN ACTION COMMISSION, WE HAVE TWO REAPPOINTMENTS, UH, BARROOM
UM, THEY WOULD, UH, BOTH BE APPOINTED TO, UH, A NEW FULL TERM BARROOM WAS APPOINTED TO AN UNEXPIRED TERM.
UH, YOLANDA WAS ONE OF THE, UH, FOUNDING MEMBERS OF THE CULTURAL DIVERSITY COMMISSION.
SO, UH, THIS WOULD BE FOR A NEW TERM FOR HER.
NEXT UP IS THE MILITARY AND VETERANS COMMISSION REAPPOINTMENT.
WE HAVE ONE, UH, CHARLES HANCOCK.
HE WAS ALSO APPOINTED TO AN UNEXPIRED TERM, SO HE WOULD BE APPOINTED TO A FULL TERM OF THREE YEARS.
WE HAVE THE REAPPOINTMENT OF, UH, CURRENT CHAIR OF THE PLANNING COMMISSION, TERRY WALTON, UH, TO A NEW TERM OF FIVE YEARS ON THE TAX BOARD.
UH, WE HAVE TWO REAPPOINTMENTS OF EXISTING MEMBERS, JENNIFER PEOR AND SAMUEL RICHARDSON.
UH, THE TAX REVIEW BOARD, UH, APPOINTMENTS ARE JUST FOR A PERIOD OF TWO YEARS BY OHIO REVISED CODE.
SO, UH, WE WOULD BE ASKING TO REAPPOINT BOTH OF THOSE INDIVIDUALS.
AND THEN, UH, LASTLY IS, UH, NEW APPOINTMENTS TO THE CULTURE AND DIVERSITY CITIZENS, UH, ACTION COMMISSION.
UM, I HAD ORIGINALLY INCLUDED IN THE PACKET TWO INDIVIDUALS, UH, COREY OWENS AND WILLA STRICKLAND THAT HAD BEEN INTERVIEWED AND WERE RECOMMENDED FOR APPOINTMENT.
UH, WILLA STRICKLAND HAS, UM, CALLED ME YESTERDAY AND DECIDED TO WITHDRAW THEIR APP APPLICATION FOR PERSONAL REASONS.
AND SO I WOULD JUST BE ASKING TO MOVE ON TO MONDAY, THE APPOINTMENT OF, UH, MR. COREY OWENS, UH, TO A FULL TERM OF THREE YEARS.
SO I THINK THAT IS IT ON THE BOARD OF COMMISSION APPLICATION OR REAPPOINTMENTS AND, UH, APPOINTMENTS.
ANY QUESTIONS FOR MR. ROGERS? OKAY.
WE'LL SEE THAT ON MONDAY NEXT.
AND I, I WOULD JUST SAY THAT, UM, AS A RESULT OF SOME PEOPLE NOT SEEKING REAPPOINTMENT, WE DO HAVE A NUMBER OF VACANCIES ON A, A VARIETY OF DIFFERENT BOARDS AND COMMISSIONS.
SO CHECK OUT THE WEBSITE, UH, WWW, UH, HH H.ORG.
IT'S UNDER BOARD AND COMMISSION SERVICE.
YOU CAN GET AN APPLICATION AS WELL AS DETAILS ABOUT THE BOARDS AND THE NUMBER OF VACANCIES WE HAVE.
AND IT'S ALSO BEEN POSTED TO FACEBOOK AND, UH, TO THE CITY'S WEBSITE AND OTHER CAPACITIES.
[ 2024 Council Work Session/City Council Meeting Schedules]
IS THREE Q 2024 COUNCIL WORK SESSIONS AND MEETING SCHEDULES.SO THIS IS A STANDARD ITEM THAT COMES UP EACH YEAR.
THIS IS TO SET THE MEETING SCHEDULES FOR, UH, 2024 FOR BOTH COUNCIL WORK SESSIONS AND, UM, CITY COUNCIL MEETINGS.
I JUST OPERATED ON THE PREMISE SO THAT WE WERE GONNA KEEP THE SAME PARAMETERS AS FAR AS TIME AND, UM, MEETING DATES.
UM, MRS. KITCHEN BROUGHT A QUESTION UP TO ME, SO I'LL ADDRESS IT BEFORE SOMEONE ELSE ASKS.
UM, WE DO HAVE, UH, THIS ONLY HAPPENS EVERY SEVEN OR EIGHT YEARS, BUT WE DO HAVE A SITUATION IN 2024 WHEN THE SET COUNCIL MEETING DATES, UM, UH, IN MAY AND, UH, IN NOVEMBER, UH, FALL ON A HOLIDAY.
AND TRADITIONALLY, WHEN WE'VE HAD THOSE SITUATIONS, WE'VE JUST NOT HAD THAT MEETING, UH, DURING THAT MONTH.
SO, UH, THIS SCHEDULE DOES, UH, PROCEED CONSISTENTLY WITH THAT.
AND SO, UM, THE SCHEDULE WOULD ONLY HAVE ONE MEETING, UH, OF BOTH A WORK SESSION AND A COUNCIL MEETING IN MAY AND, UH, IN NOVEMBER DUE TO THOSE HOLIDAYS.
[02:10:01]
MR. SO THANK YOU.UM, I, I WOULD BE REMISS IF I DIDN'T GET TO AT LEAST BRING THIS UP ONE MORE TIME FOR HOPEFUL CONSIDERATION.
UM, IT IS, UH, AND I DO KNOW THAT WE HAD, UH, SOME ISSUES, UH, THIS YEAR THAT RAN INTO THIS.
UM, BUT I, I WOULD DEFINITELY, UH, SUGGEST A SUMMER MEETING SCHEDULE, UM, AS A REPRESENTED BY OTHER COMMUNITIES IN THE AREA.
UM, AND I KNOW MR. ROGERS HAS DONE HOMEWORK ON THAT, UH, PREVIOUSLY.
UM, THAT WOULD BE SOMETHING OBVIOUSLY THAT, UM, YOU KNOW, I'M GONNA BRING UP, BUT I'M NOT GONNA ADVOCATE FOR, BECAUSE THAT'S NOT GONNA BE MY MEETING SCHEDULE.
UM, HOWEVER, HOPEFULLY IT'S A CONVERSATION THAT CAN HAPPEN SOONER RATHER THAN LATER.
UM, I KNOW THIS PARTICULAR SCHEDULE CAN BE SET AND CHANGES CAN BE MADE THEREAFTER.
UM, BUT HOPEFULLY THAT'S A CONVERSATION THAT DOES MOVE FORWARD.
'CAUSE I KNOW A LOT OF MUNICIPALITIES, ESPECIALLY OVER THE PAST COUPLE YEARS, HAVE STARTED TO MOVE THAT, UH, NOT ONLY FOR, UM, BETTER ACCOMMODATION TO THEIR ADMINISTRATION, BUT TO THE COUNCIL AS WELL.
ANYBODY ELSE? OKAY, WE'LL SEE THIS ON MONDAY.
[ 2024 Montgomery County Public Defender Agreement]
ITEM THREE R 2024 MONTGOMERY COUNTY PUBLIC DEFENDER AGREEMENTS.UM, SO THIS IS A, UM, STANDARD ITEM.
THIS IS TO, UM, PROVIDE STATUTORILY REQUIRED, UH, PUBLIC DEFENDER SERVICES AND LEGAL COUNSEL FOR INDIGENT PERSONS FOR FISCAL YEAR 24.
UM, THIS WOULD BE FOR MONTGOMERY COUNTY.
UM, THERE WAS A SLIGHT INCREASE, UH, I THINK, UH, LESS THAN 5% PER CASE TO A NEW TOTAL OF, UM, $239 AND 97 CENTS PER CASE.
UH, LARGEST AMOUNT OF THE PUBLIC DEFENDER CASES WE SEE ARE IN MONTGOMERY COUNTY.
UM, AND SO, UH, SLIGHT INCREASE, BUT THAT'S JUST COVERING, UH, UH, OUR RESPONSIBILITY FOR PAYING FOR THOSE SERVICES FOR INDIGENT PEOPLE, UH, FOR PUBLIC DEFENDER SERVICES.
ANY QUESTIONS, MR. ROGERS? OKAY, NEXT
[ 2024 Miami County Public Defender Agreement]
ITEM THREE S 2024 MIAMI COUNTY PUBLIC DEFENDER AGREEMENT.UH, THIS WOULD BE THE SAME AS THE LAST ITEM, UM, BUT FOR MIAMI COUNTY, AS WE DO NOT HAVE AS MANY CASES HERE, UH, THEY'VE KEPT THE RATE THE SAME, AND THEY DON'T CHARGE IN MIAMI COUNTY BY CASE.
THEY JUST CHARGE US A FLAT RATE FOR ALL THE CASES OF A WHOLE $826 AND 88 CENTS.
SO, UM, THAT, THAT WOULD BE, UH, THE AGREEMENT FOR MIAMI COUNTY AND WOULD ASK FOR APPROVAL OF THAT ON MONDAY AS WELL.
ANY OTHER COMMENTS FROM COUNSEL? OKAY.
I JUST WANTED TO THANK THE FIREFIGHTERS AND THE POLICE TO MAKE SURE THAT THEY, THEY DID A GREAT JOB GETTING THEIR LEVY PASSED.
UM, THEY WALKED, THEY KNOCKED DOORS, THEY PASSED OUT LITERATURE, UM, AND THEY PUT UP SIGNS.
AND I'D LIKE TO THANK THE VOTERS AGAIN FOR APPROVING THAT LEVY.
AND THEN I WOULD LIKE TO CONGRATULATE MY NEW COMRADES, MR. FRED AKENS.
HE'LL BE A COUNCIL MEMBER FOR CITYWIDE.
UH, MR. BRIAN LOONEY WILL BE WARD SIX, AND MR. SCOTT DAVIDSON WILL BE WARD ONE.
I DON'T THINK ANYBODY BROUGHT UP ABOUT THE, UM, VETERANS MEMORIAL ON VETERANS DAY, THE CEREMONY AT FOUR O'CLOCK ON THE SATURDAY.
UM, I DO WANNA SAY, I WISH I COULD BE THERE.
I HAVE A SURPRISE FAMILY COMING IN OUTTA TOWN FOR THREE DAYS AND WILL NOT BE THERE.
SO, UM, NOT ALL OF DISRESPECT FOR THE CEREMONY OR ANYTHING, BUT THAT IS OPEN FOR THIS SATURDAY, THIS SATURDAY AT FOUR O'CLOCK.
AND DON'T FORGET, CITY HALL'S CLOSED ON FRIDAY TO OBSERVE VETERAN'S DAY.
IT IS EIGHT 14 AND WE'RE, WE'RE GONNA DISMISS.