Jun 06, 2023 Council Work Session

JUST WANTED WAITING RIGHT HERE.

OKAY, GREAT.

OKAY, WE'LL

[ City Manager Report]

CONTINUE.

ITEM THREE, A CITY MANAGER REPORT.

MR. SIKOWSKI.

UH, THANK YOU MA'AM.

A COUPLE OF, UH, ITEMS FOR COUNSEL'S CONSIDERATION, UH, THIS EVENING.

UH, WANTED TO LET YOU KNOW THAT, UH, BOTH THE, UH, WATER AND SEWER MAIN EAST PROJECTS, UH, BEGAN YESTERDAY.

UH, THE WATER MAIN EAST PROJECT STARTED ON BELL FOUNTAIN, NEAR BELL PLAIN, AND WE'LL MOVING, UH, BE MOVING NORTH, UH, THROUGH WITH CONSTRUCTION.

UH, TO CONNECT UP WITH, UH, THE CENTER POINT 70 AREA, THE, UH, THE SEWER MAIN EAST PROJECT, UH, STARTED NEAR CHAMBERSBURG AND ROUTE FOUR.

UH, THE CONTRACTOR WILL BE CLEARING THAT WORK AREA THIS WEEK.

AND THEN, UH, BORING PIPE UNDER ROUTE FOUR, UH, TOWARDS THE FAIRBORNE WASTEWATER TREATMENT PLANT NEXT WEEK.

A QUICK UPDATE ON THE, UH, D P W BUILDING PROJECT.

I JUST WANTED TO LET EVERYBODY KNOW THAT THE FACILITY DESIGN IS ONGOING AND THE FINAL SITE SURVEY, UH, IS COMPLETE, UH, FINAL BUILDING LAYOUT AND CONFIGURATION, UH, IS ALSO IN ITS FINAL STAGES.

THE PROJECT REMAINS ON SCHEDULE.

AND THE NEXT REGULARLY SCHEDULED PROGRESS MEETING BETWEEN, UH, THE ENGINEER, EXCUSE ME, THE ARCHITECT, UH, AND, UH, D P W DIVISION MANAGER.

GRAY IS NEXT WEEK, EXCUSE ME, IN TWO WEEKS ON JUNE 15TH.

UH, ALSO WANNA BRING TO, UH, COUNSEL'S ATTENTION TO, UH, STAFFING CHANGE ON MAY 28TH, ASSISTANT TO THE CITY MANAGER, KYRON GANT TRANSITIONED INTO THE ROLE OF ECONOMIC DEVELOPMENT COORDINATOR.

UH, FOR THOSE OF YOU WHO MIGHT NOT HAVE BEEN PRESENT WHEN WE INITIALLY BROUGHT KAI ON BOARD, UH, HE IS AN AIR FORCE VETERAN, AND HE HOLDS A BACHELOR'S DEGREE IN POLITICAL SCIENCE FROM ARIZONA STATE, UH, AS WELL AS AN MPA FROM VILLANOVA.

AND PRIOR TO JOINING, UH, OUR STAFF HERE AT HUB HEIGHTS, UH, HE WORKED IN A SIMILAR ROLE IN THE DEPARTMENT OF COMMUNITY DEVELOPMENT FOR THE CITY OF DAYTON.

UH, KAISER'S ALREADY BEGUN MEETING WITH OTHER ECONOMIC DEVELOPMENT PROFESSIONALS IN THE REGION, UH, TO GROW HIS NETWORK AND DEVELOP HIS PATH TOWARDS PROFESSIONAL CREDENTIALING.

UH, WE HAVE ALSO IDENTIFIED A CANDIDATE TO FILL THE NOW VACANT, UH, ASSISTANT TO CITY MANAGER ROLE.

UH, THAT CANDIDATE'S BACKGROUND IS CURRENTLY UNDERWAY, UH, AND WE HOPE TO HAVE A PUBLIC ANNOUNCEMENT HERE IN THE NEAR FUTURE.

UH, ALSO WANNA LET, UH, COUNCIL KNOW, UH, YOUR REQUEST TO HAVE, UH, PROGRAMMING OVER AT, UH, THE COMMUNITY CENTER, UH, IS, UH, IS PAYING DIVIDENDS, UH, STARTING NEXT WEEK.

UH, BRIX ELATED IS HOSTING A LEGO INSPIRED SUMMER CAMP, UH, AT THE COMMUNITY CENTER.

UH, EACH WEEK, LONG SESSION, UH, CAMPERS WILL BUILD CUSTOM DESIGN MODELS, COMPLETE LEGO CHALLENGES, AND HELP BUILD ARTWORK THAT WILL BE HUNG AT THE HUBER HEIGHTS BRANCH.

AT THE DAYTON METRO LIBRARY.

EVERY FRIDAY, UH, IS COMMUNITY CONNECTION DAY, WHERE THE CAMPERS WILL MEET COMMUNITY PROFESSIONALS WORKING TO KEEP OUR COMMUNITY SAFE AND HEALTHY.

UH, THE CAMP IS FOR KIDS BETWEEN THE AGES OF FIVE AND 14 AND FUNDED THROUGH A MONTGOMERY COUNTY ART AND CULTURE DISTRICT SPECIAL PROJECT GRANT.

UH, AND THAT IS IN PARTNERSHIP WITH THE CITY.

UH, LUNCH AND SNACKS ARE PROVIDED TO ALL CAMPERS.

UH, AND THERE ARE FOUR WEEKS OF CAMP NEXT WEEK, UH, THE WEEK OF JUNE 19TH, AND THEN THE LAST TWO WEEKS ARE JULY 17TH AND 24.

THERE ARE NO SPOTS LEFT AVAILABLE AT ANY OF THOSE CAMP, UH, SESSIONS.

THAT IS A 100% FULL EVENT.

UH, THE SUMMER MUSIC SERIES AT THE IKE ALSO KICKED OFF, UH, FOR THE SEASON LAST SATURDAY ON JUNE 3RD WITH VICTORIA'S K BIRD'S.

UH, THIS SATURDAY, JUNE 10TH, UH, THE IKE WILL BE HOSTING RETRIBUTION AND EIGHTIES TRIBUTE BAND CONCERTS ARE HELD FROM SIX TO NINE, UH, AT THE EEL BERGER AMPHITHEATER, AND THAT'S AT 86 25.

GRANT PIKE, UH, UH, RIGHT THERE IN FRONT OF THE KROGER AQUATIC CENTER.

UH, THESE CONCERTS ARE FREE AND ARE OUTDOORS.

SO REMEMBER, TO BE MINDFUL OF THE WEATHER, PLEASE BRING YOUR LAWN CHAIRS, YOUR BLANKETS, AND AT THE REQUEST OF OUR COMMUNITY ENGAGEMENT SPECIALIST, YOUR DANCING SHOES .

UM, FINALLY, JUST WANNA LET, UH, COUNSEL KNOW THAT, UH, BEGINNING THIS FRIDAY, I WILL BE OUT OF THE OFFICE ON VACATION, RETURNING ON TUESDAY, JUNE 20TH.

UH, IN MY ABSENCE, DIRECTOR OF HUMAN RESOURCES, KATIE NISLEY WILL BE SERVING AS ACTING CITY MANAGER.

UH, AND SHE'S PREVIOUSLY SERVED IN THIS ROLE, UH, UH, IN THE PAST.

SO, UH, HAPPY TO ADDRESS ANY QUESTIONS OR CONCERNS COUNSEL MAY HAVE REGARDING, UH, THAT REPORT.

ANYBODY HAVE QUESTIONS FOR BRIAN? US NANCY?

[00:05:01]

BRIAN, I'VE BEEN ASKED IF WE'RE GOING TO REPLACE THE PARKS AND REC MANAGER.

UH, YES.

WE HAVE, UH, APPLICATIONS, UH, HAVE BEEN RECEIVED.

UH, THE HUMAN RESOURCES, UH, DIRECTOR IS WORKING TO SCHEDULE INTERVIEWS.

UH, ONE OF THE, IF YOU'LL REMEMBER, ONE OF THE POSITIONS THAT WE, UM, LOST EARLIER IN THE YEAR, UH, WAS HER ASSISTANT, THE HUMAN RESOURCE SPECIALIST, UH, TRANSITIONED TO ANOTHER ROLE IN ANOTHER COMMUNITY.

SO, UM, SHE'S BEEN DOWN A, A FULL POSITION AND A HALF, UH, FOR THE LAST, UH, LAST SEVERAL MONTHS.

SO WE ARE PLANNING TO FILL THAT POSITION, AND WE DO HAVE APPLICANTS ON FILE.

MRS. KITCHEN, ARE WE, DID ANYTHING WITH THE OPIOID, THE HELP SERVE MAYBE SOME UNDERPRIVILEGED INDIVIDUALS THIS SUMMER? UH, THAT WASN'T ON THE, SO WE HAVE ASKED, UM, WE HAVE ASKED THE Y M C A, UH, TO PROVIDE US A PROGRAMMING MECHANISM TO UTILIZE THOSE FUNDS TO SERVICE THE UNDERPRIVILEGED KIDS.

AND THERE'S THE, UM, UH, THE WHY ON THE FLY PROGRAM, EXCUSE ME, NOT THE UNDERPRIVILEGED, BUT, UH, THOSE AFFECTED BY, UH, THE OPIOID CRISIS.

WHO WOULD QUALIFY FOR USE OF THAT MONEY, PARDON ME.

UH, AND THE WHY ON THE FLY, UH, IS THEIR, UH, FIRST FORAY INTO THAT.

AND I BELIEVE WE TALKED ABOUT THAT, UM, AT A PREVIOUS MANAGER'S REPORT SESSION.

BUT I, I'M HAPPY TO FOLLOW UP WITH THAT AS WELL.

WE'VE NOT HAD AN OPPORTUNITY TO DO THAT, BUT THAT IS ON OUR LIST OF THINGS TO DO TO SEE IF THE MONIES CAN BE UTILIZED THROUGH THAT ORGANIZATION AS WELL.

SO, UH, WE ARE WORKING TO DO THAT.

THE LIBRARY ALSO HAS A PROGRAM IN THE SUMMER TO, TO FEED THE CHILDREN, AND THEY SHOULD BE STARTING IF THEY HAVEN'T ALREADY.

UH, BRIAN, UM, YOU WERE SUPPOSED TO GET BACK WITH US REGARDING THE CUPER HEIGHTS POLICE DEPARTMENT, UM, MANDATORY OVERTIME.

YOU GAVE US SOME, UH, NUMBERS AT OUR LAST MEETING AND, UH, HAVEN'T HEARD ANYTHING ABOUT THE MANDATORY OVERTIME FOR THE POLICE DEPARTMENT.

DO YOU HAVE THOSE NUMBERS? UH, WE HAVE ADDITIONAL INFORMATION, UH, WITH RESPECT TO THE OVERTIME.

UM, THE ISSUE, I, I GUESS, OR THE, THE QUESTION THAT I WOULD HAVE FOR YOU, AND MY APOLOGIES FOR NOT FOLLOWING UP PREVIOUSLY, WOULD BE, UH, THE, THE TERM MANDATORY ALL OVERTIME TO A CERTAIN DEGREE, I SHOULD SAY ALL, BUT THE MAJORITY OF OVERTIME IS MANDATORY.

UH, THE ISSUE IS WHETHER OR NOT IT'S OVERTIME IN WHICH WE'VE BEEN COMPELLED TO CALL SOMEONE IN OFFICE SHIFT OR FROM A DAY OFF, AS OPPOSED TO HOLD SOMEONE OVER OR TO HAVE THAT POSITION VOLUNTARILY FILLED.

UM, THAT BEING, UM, THAT BEING THE SITUATION.

MY, MY QUESTION TO YOU WOULD BE, IS IT THE INFORMATION THAT YOU WERE SEEKING WITH REGARD TO ORDERING PEOPLE IN ON THEIR DAY OFF? OR IS IT SOMETHING ELSE, UM, THAT YOU COULD BE MORE SPECIFIC SO WE COULD MAKE SURE THAT WE'RE PROVIDING THE APPROPRIATE INFORMATION? WELL, I DIDN'T REALIZE THE DEFINITION OF MANDATORY WOULD BE QUESTIONED.

SO, UM, IT WOULD, IT WOULD INCLUDE THE MANDATORY OVERTIME WHERE A POLICE OFFICER HAS ELECTIVE OVERTIME.

UH, AND JUST GIVE YOU AN EXAMPLE.

THE RAVE MUSIC CENTER, UH, WE HAVE A POLICE OFFICERS THAT USUALLY, UH, VOLUNTARY SIGN UP FOR OVERTIME.

CORRECT.

SEE, THERE YOU GO.

SO THAT'S VOLUNTARY.

MANDATORY WOULD BE YOU HAVE TO WORK.

SO OVERTIME, BIG NUMBER, SMALLER NUMBER, VOLUNTARY OVERTIME TIME, SMALLER NUMBER THAN THE BIG NUMBER MANDATORY OVER TIME.

I DI I DIDN'T THINK IT WOULD BE THAT CONFUSING, BUT OKAY.

I, I'M, I'M GLAD YOU ASKED THAT QUESTION.

WE WILL GET YOU THE INFORMATION THAT YOU'VE REQUESTED.

WE HAVE THAT AVAILABLE.

WELL, THANK YOU.

I, I, I APPRECIATE THAT.

B, CULTURE AND, AND DIVERSITY CITIZENS ACTION COMMISSION UPDATE.

UM, HA UH, AT OUR, I THINK IT WAS OUR LAST MEETING, CITY COUNCIL, HAL LESKY, UH, BROUGHT IN HIS WATER BILL AND, UH, UH, STORMWATER BILL AND WAS TALKING ABOUT THE INCREASES.

DID YOU YES.

UH, I HAVEN'T HEARD ANYTHING ABOUT THAT.

DID YOU HAVE ANY MORE INFORMATION ON THAT? UH, I PASSED THAT ON TO STAFF AND ASKED THEM TO RESOLVE THAT.

AND SO THAT ISSUE HAS NOT COME BACK TO ME.

UH, SO I TRUST THAT STAFF HAD ADDRESSED THAT ISSUE TO MR. LATCHKEYS SATISFACTION, BUT I'M HAPPY TO FOLLOW UP.

YEAH, I WOULD LIKE TO KNOW THE INFORMATION CUZ HE WAS QUOTING SOME NUMBERS THAT DIDN'T QUITE SEEM RIGHT TO ME.

AND OBVIOUSLY I DIDN'T LOOK AT HIS BILL, BUT I KNOW THAT WE COPIED THE BILL, VICE MAYOR COPIED IT FOR HIM.

THANK YOU FOR THAT.

AND, UH, JUST TO SEE IF HE WAS ACCURATE.

SOMETIMES MATH ISN'T ACCURATE AND THEN, UH, OTHER TIMES, UM, THERE'S VARIABLES IN THERE THAT WERE NOT MADE AWARE OF.

SO YES, I WOULD APPRECIATE FOLLOW UP ON THAT AS WELL, PLEASE.

[00:10:01]

ANYBODY ELSE? OKAY, ITEM THREE

[ Culture And Diversity Citizen Action Commission Update]

TONY? YEAH, WE HAVE RHONDA SUMMA, THE CURRENT CHAIR OF THE C D C A C PRESENT HERE TO GIVE US AN UPDATE ON THE COMMISSION'S WORK.

GOOD MORNING.

AND TO MAYOR GO IS ABSENCE VICE MAYOR, BAKER COUNSEL, CITY MANAGER, CHU KOWSKI.

HOW'S EVERYBODY DOING? DOING WELL.

GOOD.

SO TONIGHT I AM JUST GOING TO GIVE YOU AN UPDATE ON WHAT WE'VE BEEN WORKING ON AND THEN REVISIT SOME OF OUR RECOMMENDATIONS FROM FIRST QUARTER.

SO, AS YOU KNOW, CULTURE WEEK IS COMING UP.

IT IS THE THIRD WEEK IN JUNE.

UH, CULTURE WEEK DOES START ON JUNE 18TH WITH OUR JUNETEENTH MUSIC FESTIVAL, AFFECTIONATELY KNOWN AS THE FATHER'S DAY FUNK FEST.

UM, WE WILL HAVE VENDORS THAT WILL BE HAVING JUNETEENTH SPECIFIC ITEMS LIKE FLAGS, T-SHIRTS, OR OTHER JUNETEENTH ARTIFACTS.

WE ALSO DO CURRENTLY HAVE EIGHT FOOD TRUCKS, AND WE HAVE FOUR VENDORS FOR JUNETEENTH.

WE WANTED TO KEEP THE VENDORS VERY SPECIFIC TO JUNETEENTH.

WE DIDN'T WANNA HAVE THE MLM VENDORS AND THAT SORT OF THING.

SO WE'LL KIND OF SEE HOW IT GOES THIS YEAR WITH VENDORS.

IF THE VENDORS ARE ABLE TO MAKE A LOT OF MONEY, THEN WE'LL LOOK TO INCREASE THE NUMBER FOR VENDORS NEXT YEAR.

HAVE SOME REALLY GREAT FOOD TRUCKS LINED UP.

UM, THEY'RE GOING TO BE OFFERING JUNETEENTH SPECIFIC FOOD ITEMS LIKE BARBECUE, FISH, CHICKEN, COLLARD GREENS, MAC AND CHEESE, BAKED BEANS, RED VELVET CAKE, STRAWBERRY DS, AND OTHER SELECTIONS OF RED DRINKS.

SO THE FOCUS IS REALLY ON JUNETEENTH.

SO WE'RE EXCITED ABOUT THAT.

UM, WE DO HAVE THREE REALLY GREAT BANDS.

WE HAVE DAYTON FUNK ALL STARS, WE HAVE RICK SEXTON AND FRIENDS AND SHAY BUTTER AND HOT TO DEATH.

WE WILL HAVE SOUNDS AND LIGHT AGAIN BY PREMIUM BLEND MUSIC, WHICH DID AN AMAZING JOB FOR US LAST YEAR.

AND EACH OF THESE BANDS HAVE AN INCREDIBLE FOLLOWING.

SO WE ARE EXPECTING A MINIMUM OF ABOUT 750 PEOPLE TO BE THERE.

WE WOULDN'T BE UPSET IF WE HAD 1300 BECAUSE I THINK THE EEL BERGER CAN HOLD ABOUT 1300.

IS THAT CORRECT, MS. MAYOR CAMPBELL, ABOUT 1300 THIS YEAR.

I WANTED TO DO SOMETHING DIFFERENT WITH THE FUNK FEST.

SO I DID REACH OUT TO DAVID WEBB OF THE FUNK CENTER.

UM, DAVID IS ACTUALLY MAKING PLANS WITH THE CITY OF TROTWOOD TO MOVE INTO THE OLD SEARS BUILDING WHERE THE SALEM MALL USED TO BE LOCATED.

IF YOU ALL HAVE VISITED EEL BERGER, I DON'T KNOW IF YOU'VE SEEN THE FUNK BANNERS THAT ARE UP.

HAVE ANY OF YOU SEEN THAT? WE'VE ALREADY GOT ABOUT 19 BANNERS THAT ARE UP.

NO.

UM, ALL OF THE DAYTON GROUPS LIKE SLAVE AND ROGER TROUTMAN AND ZAP, SO THEY'RE BEAUTIFUL PURPLE BANNERS.

THOSE ARE HANGING UP ON THE LIGHT POLES AT EEL BERGER.

UM, THE FUNK CENTER IS CROSS-PROMOTING OUR EVENT ON THE DAYTON FUNK SCENE RADIO SHOW.

UM, HE'S GIVEN US ACCESS TO ALL OF HIS MEDIA CONTACTS.

WE'VE HAD PRESS RELEASES THAT WENT OUT, I THINK YESTERDAY.

SO WE ARE REALLY, REALLY PROMOTING THIS EVENT.

WE'VE GOTTEN A LOT OF FEEDBACK.

I'VE GOTTEN A LOT OF CALLS, SO IT SHOULD BE A REALLY EXCITING EVENT.

UH, LET'S SEE.

I ALSO DO WANNA PUT OUT THAT IF WE HAVE MORE THAN 750 PEOPLE THIS YEAR, WE KNOW THAT THE EEL BERGER WILL NOT HOLD THE MUSIC FESTIVAL NEXT YEAR.

SO WE'RE ANTICIPATING LOOKING AT THE ROLES, WE'RE EXCITED ABOUT THAT, AND WE THINK THE PARTNERSHIP WITH THE FUNK CENTER COULD BRING IN SOME REALLY GREAT ACTS IF WE MOVE TO THE LARGER VENUE.

ALL RIGHT, THEN ON JUNE 22ND, WE HAVE, UM, AN EDUCATIONAL FORUM PATHWAYS TO OVERCOMING HEALTH AND WEALTH BARRIERS WITHIN MONTGOMERY COUNTY AND SURROUNDING AREAS.

OBVIOUSLY, THIS EVENT IS FREE AND OPEN TO THE PUBLIC.

IT WILL BE HELD AT THE HUBER HEIGHTS COMMUNITY CENTER.

SPECIAL GUEST PANELISTS WILL DISCUSS HEALTH OBSTACLES RELATING TO FOOD INSECURITY AND NUTRITION DISPARITIES AND FINANCIAL OBSTACLES RELATING TO BUDGETING, SAVING, AND BUILDING WEALTH THAT MANY FACE WITHIN THE HUBER HEIGHTS AND MONTGOMERY COUNTY AREA.

OUR PANELISTS INCLUDE DR.

BRANDY PHIPPS, A CENTRAL STATE UNIVERSITY, DEPARTMENT OF AGRICULTURE AND LIFE SCIENCE FACULTY MEMBER LEE LAUREN TRUSDALE, CHIEF DEVELOPMENT OFFICER OF THE FOOD BANK, INCORPORATED THE MIAMI VALLEY'S LARGEST HUNGER RELIEF NETWORK.

AND ROGER RUCKER, AN INVESTMENT ADVISOR REPRESENTATIVE.

[00:15:01]

FINALLY, ON SATURDAY, JUNE 24TH, WE WILL HAVE OUR SECOND ANNUAL MULTICULTURAL FESTIVAL.

THIS EVENT WILL AGAIN BE AT THE, UH, AMPHITHEATER.

RIGHT NOW WE HAVE ABOUT NINE TRUCKS THAT ARE REGISTERED IN 12 VENDORS.

CULTURAL PERFORMANCES INCLUDE THE PANAMA DANCE GROUP, SAY Y'ALL FILIPINO, THE OKINA AND DRUM AND DANCE GROUP, THE TURKISH DANCE TROUPE WITH A SPEC, A SPECIAL PERFORMANCE BY DAYTON'S OWN THE LOVE LOCKS EXPERIMENT.

WE WILL HAVE DJ OSCAR ENTERTAINING US WITH HIS WONDERFUL, UH, DJ SKILLS.

HE WILL BE PERFORMING OR PLAYING MUSIC IN BETWEEN PERFORMANCES.

UM, ALSO WE WILL HAVE A KIDS ZONE THIS YEAR WE WANTED TO MAKE SURE THERE WAS SOMETHING FOR THE KIDS TO DO.

UM, SO THERE WILL BE GAMES IN THE KIDS ZONE ALONG WITH FACE PAINTING BY SKULL DOLES.

PREMIUM BLEND MUSIC, AGAIN, WILL BE RESPONSIBLE FOR OUR SOUND FOR THIS FESTIVAL.

THAT CONCLUDES OUR CULTURE WEEK.

DO YOU HAVE ANY QUESTIONS REGARDING CULTURE WEEK? HI, MRS. BURKE.

IT SOUNDS LIKE A WONDERFUL AGENDA.

UM, WHAT TIME DO THE MUSIC ACTIVITIES END FOR JUNETEENTH OR FOUR FOR ALL OF THEM? OKAY, SO MULTICULTURAL FESTIVAL IS 12 TO SIX.

AND THEN JUNETEENTH IS FIVE TO 10.

AND THAT FITS WITHIN WHAT THE CITY ALLOWS, RIGHT? YES.

THANK YOU MR. SIMON.

I APPRECIATE YOUR VOLUNTEERING AND THE, AND THE BOARD AND THE OTHER ONES THAT VOLUNTEER ON THIS COMMISSION APPRECIATE.

SO I HAVE A QUESTION.

SO THE WEBSITE SAYS IT STARTS AT SIX AND YOUR ADVERTISEMENT SAYS IT STARTS AT FIVE.

SO COULD YOU GET THAT CLARIFIED? SO IT'S, WE'RE ALL ON THE SAME PAGE DOING THE SAME DIRECTION? I THINK SOMEONE SENT AN EMAIL TO SARAH ABOUT THAT, BUT YEAH, BECAUSE IT'S ERRONEOUS.

IT IS.

THANKS.

WE CAUGHT THAT, BUT IT WASN'T FIXED AS OF TODAY, SO IT STILL OH, IT WASN'T, IT'S STILL NOT FIXED.

ANYBODY ELSE? OKAY, THANK YOU.

SO, SO I'M NOT FINISHED THIS YET.

OH, , I'M SORRY.

I JUST WANTED TO, TO HIT ON THOSE RECOMMENDATIONS, UM, FROM LAST PRESENTATION JUST TO MAKE SURE WE HAVE NOT HAD ANY FOLLOW UP.

SO WE DON'T KNOW WHERE THOSE RECOMMENDATIONS ARE AS FAR AS COUNSEL.

SO I JUST WANTED TO REMIND YOU THERE WERE FIVE RECOMMENDATIONS THAT WERE PRESENTED.

UH, ONE OF THEM WAS THAT A MEMBER OF COUNSEL SIT IN ON OUR COMMISSION MEETINGS, UM, AND PARTICIPATE IN OUR DISCUSSIONS, UM, SO THAT WE CAN DISCUSS INITIATIVES AND BE IN BETTER COMMUNICATION.

UH, THE OTHER RECOMMENDATION, RECOMMENDATION NUMBER TWO WAS THAT WE HAVE SHARED DECISION MAKING POWER IN THE SELECTION OF THE CONTRACTED ORGANIZATION THAT WILL CONDUCT THE COMMUNITY NEEDS ASSESSMENT.

RECOMMENDATION THREE WAS THAT THE CITY COMMITS TO HIRING ONE MANAGEMENT LEVEL, PART-TIME OR FULL-TIME STAFF PERSON, A DIVERSE CANDIDATE WHO HAS EXPERIENCE IN DIVERSITY, EQUITY, INCLUSION, AND BELONGINGS.

SPECIFICALLY TASKS WITH COORDINATING, MANAGING, INITIATING, AND OVERSEEING CITYWIDE D E I B INITIATIVES.

RECOMMENDATION FOUR WAS THAT THE CULTURE AND DIVERSITY CITIZENS ACTION COMMISSION, UM, ADVANCE AN INITIATIVE THAT COUNCIL WOULD RECOGNIZE ALL FEDERAL HERITAGE MONTHS STARTING IN 2024.

UM, THE COMMISSION WILL DEVELOP AN EDUCATIONAL POST FOR EACH OF THE FEDERAL HERITAGE MONTHS, BUT WE WERE REQUESTING THAT COUNCIL DO SOMETHING TO CARRY OUT THESE, UM, FEDERAL HERITAGE OBSERVANCES.

AND THEN THE FIFTH RECOMMENDATION WAS THAT, UM, WE MAKE SURE THAT ALL OF OUR FORMS AND WEBSITES ARE AVAILABLE FOR TRANSLATION IN DIFFERENT LANGUAGES.

UM, CREATING THIS WILL ALLOW SOME NON-ENGLISH SPEAKING MEMBERS OF OUR COMMUNITY TO FEEL LIKE THEY BELONG.

SO THOSE WERE THE FIVE RECOMMENDATIONS THAT WE BOUGHT FORTH.

AND WE WOULD JUST LIKE TO KNOW FROM COUNSEL, IS THERE AN OPPORTUNITY FOR US TO RECONVENE LIKE WE DID LAST YEAR, SO THAT WE CAN DISCUSS THESE RECOMMENDATIONS MORE IN DEPTH.

THANK YOU FOR YOUR INPUTS.

I THINK IMMEDIATELY WE'RE GOING TO HAVE A CITY MANAGER SEARCH FOR THE SUMMER, SO I CAN'T COMMIT TO ANY OTHER CALENDARS.

I CAN'T COMMIT EVERYBODY TO THE CALENDAR BESIDES THOSE DATES, JUST SO YOU KNOW, IN THE SUMMER.

BUT I'LL DEFINITELY OPEN TO THESE IDEAS AND WE'LL PUT 'EM ON TO TRY TO GET A WORK SESSION FOR EACH ONE TO TALK ABOUT.

UH, THERE WAS A, UH, THERE WAS A SPECIFIC PROCESS THAT WAS PUT FORWARD, UH, I BELIEVE BY THE COMMISSION WITH RESPECT TO, UH, HOW INFORMATION AND HOW REQUESTS, UM, FROM THAT, FROM THE COMMISSION WERE SUPPOSED TO COME FORWARD TO, TO CITY COUNCIL, UH, THROUGH THE CLERK'S OFFICE.

AND CAN YOU REMIND US OF WHAT THE PROCESS IS WHEN WE SUBMIT A RECOMMENDATION? WHAT IS THE FEEDBACK? MR. SIKOWSKI, COULD YOU HELP ME ANSWER THAT QUESTION PLEASE?

[00:20:01]

AND THEN, UH, THOSE PARTICULAR ITEMS, UH, WOULD BE PRESENTED FOR, UM, FOR INCLUSION ON, ON THE AGENDA, UM, AT THE WILL, UH, YOU KNOW, AT THE WILL OF THE MAYOR.

SO, UM, I'M NOT SURE WHAT THAT SUBMITTAL PROCESS LOOKS LIKE AT THE TIME THAT, UH, I THINK AT THAT TIME I WAS STILL, UH, HELPING TO SUPPORT THE COMMISSION.

UM, AND THEN THAT WAS ABOUT THE SAME TIME THAT, UH, REGULARLY SCHEDULED PRESENTATIONS WERE MADE BEFORE CITY COUNCIL, UH, FOR ALL THE COMMISSION GROUPS.

SO I'M NOT QUITE SURE HOW, UH, THAT REGULAR SCHEDULE, UM, UH, THAT REGULARLY SCHEDULED TIME BEFORE THE COUNCIL INFLUENCED, UH, THE COMMISSION'S, UM, UH, POLICY, UH, TO PRESENT RECOMMENDATIONS.

BUT I'M HAPPY TO SIT DOWN WITH SARAH, WHO I BELIEVE IS, IS YOUR LIAISON, AND HAVE A DISCUSSION ABOUT WHAT THAT LOOKS LIKE.

BECAUSE WE DON'T WANT TO CONTINUE TO BRING RECOMMENDATIONS FORWARD, AND THEN WE DON'T KNOW THAT THESE RECOMMENDATIONS ARE BEING ADDED TO THE AGENDA AND ACTUALLY BEING BROUGHT BACK.

SO WE, AT THIS POINT, WE'RE NOT GONNA BRING ANY ADDITIONAL RECOMMENDATIONS FORWARD UNTIL THESE RECOMMENDATIONS HAVE BEEN ADDRESSED.

GREAT.

I THINK THAT'S FAIR.

AND, AND THERE WAS SOME MOVEMENT TO HAVE THESE SESSIONS BE A PART OF THE DISCUSSION AND DIALOGUE TO INCREASE THE COMMUNICATION, NOT ONLY BETWEEN THIS BOARD OR, OR THIS COMMISSION, BUT ALL THE BOARDS AND COMMISSIONS.

SO HAVING A REGULAR ROTATION OF KNOWING WHEN THESE WERE GOING TO TAKE PLACE WAS, THE IDEA WAS THAT WE COULD HAVE THAT DIALOGUE, UH, DURING THESE COUNCIL WORK SESSIONS AS THE INDIVIDUAL BOARDS AND COMMISSIONS CAME FORWARD.

SO I THINK THAT'S KIND OF THE TEMPLATE WE'RE USING NOW FOR, FOR DEALING WITH THE RECOMMENDATIONS.

SO WE CAN HAVE SOME OF THESE DISCUSSIONS ABOUT THE RECOMMENDATIONS DURING THE WORK SESSION.

THAT'S CORRECT.

IS THAT WHAT YOU'RE SAYING? THAT'S CORRECT.

BUT IT HAS TO GET ON THE AGENDA FIRST, RIGHT? WELL, BUT THAT'S WHAT WE HAVE TO SET TIMES WHEN EACH COMMISSION OR BOARD IS COMING HERE TO DO THAT, SO THAT YOU CAN ANTICIPATE THOSE AND BE PREPARED FOR THAT DISCUSSION ON THE, YOU KNOW, SET SCHEDULE THAT'S BEEN ESTABLISHED FOR EACH BOARDING COMMISSION.

SO I GUESS MY QUESTION IS, BASED ON THESE FIVE RECOMMENDATIONS THAT WE PRESENTED BACK IN FEBRUARY, CAN THESE RECOMMENDATIONS BE ADDED TO AN UPCOMING WORK SESSION AGENDA SO THAT WE CAN TALK ABOUT THESE? YEAH, I MEAN, I THINK THAT'D BE SOMETHING FOR COUNCIL TO DISCUSS AND DECIDE.

UM, I, I DO THINK BRIAN'S POINT THAT WE NEED TO GET AN UPDATE ON, YOU KNOW, FROM STAFF WHERE WE ARE WITH EACH OF THE RECOMMENDATIONS AND THE ONES THAT ARE IN THEIR PURVIEW.

UH, SOME OF THE OTHER ONES SOUND LIKE THEY'RE IN COUNCIL'S PURVIEW, AND THAT WOULD BE FOR THEM TO DISCUSS.

MR. LYONS, THANK YOU.

THANK YOU VICE MAYOR.

UM, PIGGYBACKING OFF OF WHAT TONY SAID, UM, THE PURPOSE OF HEARING THE BOARDS AND COMMISSIONS DURING THE WORK SESSIONS, UH, HAVING THAT KIND OF OPEN COMMUNICATION, THIS WOULD BE A FOLLOW UP BECAUSE YOU'RE HERE PRESENTING TONIGHT AND WE'RE FOLLOWING IT UP.

THAT'S, THAT'S HOW I PERCEIVE IT.

SO WHAT I WOULD PREFER MS. SUMLIN YOU DO IS SEND AN EMAIL, UM, TO THE MAYOR, IN THIS CASE IT'S THE VICE MAYOR MM-HMM.

AND, UH, ALL OF COUNSEL, UH, BRIAN AND TONY.

AND THEN, UM, PUT THOSE ISSUES THAT YOU JUST MENTIONED, UM, AS THAT, AND THEN, UM, COUNCIL MEMBERS CAN REQUEST TO HAVE THAT PUT ON THE AGENDA TO TALK, AND I THINK THAT'S VERY APPROPRIATE BECAUSE IT'S A FOLLOW UP.

AND THEN THAT WAY, UM, TONY WILL WORK WITH COUNSEL AND IF WE NEED TO COMPEL THOSE ITEMS TO HA BE ON THE AGENDA TO DISCUSS 'EM, THEN THAT'S, I BELIEVE VICE MAYOR, THAT'S WHAT THIS WHOLE ENTIRE PROCESS IS SUPPOSED TO FACILITATE, IS THAT OPEN DISCUSSION.

NOW WHETHER, YOU KNOW, WE DECIDE WHAT TO DO THAT'S AT A DIFFERENT ISSUE.

BUT, UM, THAT'S WHAT I THINK SHOULD HAPPEN BECAUSE THAT'S WHAT THIS PROCESS IS ABOUT FOR ME.

I'D LIKE TO SEE THE UPDATED WHERE WE ARE WITH MR. SHIKOWSKY'S IDEA, HEY, WHERE ARE WE AT, WHAT DO WE GOT? WHAT'S IN THE WORKS? AND THEN CONTINUE WITH YOUR IDEA.

BUT THAT, THAT'S JUST MY OWN OPINION, BUT I'M NOT OPPOSED TO RECEIVING AN EMAIL.

ACTUALLY, I'LL COPY ALL OF US IN MM-HMM.

THANK YOU, MR. SO I APPRECIATE YOU.

MM-HMM.

ITEM THREE C, FIRE DIVISION STAFFING UPDATE.

[ Fire Division Staffing Update]

MR. SIKOWSKI.

UH, YES, MA'AM.

INCLUDED IN YOUR PACKET IS THE, UH, UPDATED STAFFING CHART, UM, ON, UH, ON THIS PARTICULAR MATTER.

YOU'LL NOTE THAT WE'VE BEEN FULLY STAFFED WITH 42

[00:25:01]

FIREFIGHTERS, UM, EMPLOYED, UH, SINCE, UH, MAY 31ST.

SO, OKAY.

WILPERT CONSULTS, FACILITIES MAINTENANCE PLAN PRESENTATION.

ANY QUESTIONS MR. DUSKY? NO.

OKAY, GREAT.

NEXT ITEM, 3D

[ Woolpert Consultants - Facilities Maintenance Plan Presentation]

HEY, RUSS, WE MAY WANT TO TURN ON THESE, UH, MONITORS HERE.

SO THE PRESENTATION CAN BE SEEN.

THERE'S A REMOTE THERAPY BEHIND YOU.

IT'S THE, THE, THE ONE ON THE LEFT, LOWER LEFT.

NOW IT TAKES A VILLAGE.

AND YOUR INTERIOR, UM, AGAIN, IS PRETTY EXPENSIVE CUZ IT'S JUST A LOT OF IT TO DEAL WITH.

UH, GOOD EVENING COUNSEL.

UM, I WOULD LIKE TO INTRODUCE, UH, JESSICA GOODELL FROM, UH, WILERT'S CONSULTANT, AND SHE'S HERE TO DO THE, UH, PRESENTATION FOR THE FACILITIES MANAGEMENT PLAN THAT COUNCIL REQUESTED A WHILE BACK.

SO, JESSICA, LET'S SEE IF WE GET OUR ALL RIGHT.

WE'RE GOOD.

MY NAME'S JESSICA GOODELL AND, UM, I, I RUN THE FACILITY CONDITION ASSESSMENT PRACTICE AT WILPERT, AND WE CAME AND WALKED YOUR FACILITIES BACK IN FEBRUARY TO LOOK AT, UM, THE CONDITION OF THE BUILDING.

SO TONIGHT, I'M JUST GONNA KIND OF GO OVER THAT PROCESS, UM, WHAT IT LOOKS LIKE, WHAT WE FOUND, UM, HOW WE PRIORITIZE INFORMATION, BECAUSE WE DO COLLECT A LOT OF INFORMATION AND NOBODY HAS ENOUGH MONEY TO FIX EVERYTHING, UNFORTUNATELY.

SO WE HELP PRIORITIZE THAT.

I'LL TALK ABOUT A FACILITY CONDITION INDEX AND THEN SUMMARIZE IT UP.

AND IF YOU GUYS HAVE ANY QUESTIONS, I'M HAPPY TO ANSWER THOSE.

UM, SO WHAT IS A FACILITY CONDITION ASSESSMENT? UM, FACILITY CONDITION ASSESSMENT, WE JUST, WE GO AND WE LOOK AT ALL OF THE, UM, SYSTEMS IN YOUR FACILITY.

SO THIS WAS A COMPREHENSIVE LOOK AT YOUR, YOU KNOW, YOUR WINDOWS, YOUR WALLS, YOUR ROOFING, YOUR HVAC SYSTEM, YOUR, UH, PANEL BOARDS, ALL THAT KIND OF STUFF THAT YOU NEED TO RUN A FACILITY.

UH, WE PRIORITIZE ALL THAT INFORMATION BASED ON THE IMPACT OF THAT SYSTEM TO A FACILITY.

SO, ROOFING AND YOUR FIRE PROTECTION SYSTEM ARE FAR MORE IMPORTANT THAN PAINT AND CARPET, SO WE WANNA HELP YOU PRIORITIZE THAT.

UM, THE INFORMATION PROVIDED WAS A LOOK FOR THE NEXT 10 YEARS, AND WE USE THIS INFORMATION TO, UH, CALCULATE THAT FACILITY CONDITION INDEX, WHICH I'LL, UM, TALK ABOUT THAT LATER ON IN PRESENTATION.

UH, THIS IS VERY TINY.

THAT'S OKAY.

THIS IS JUST A SAMPLE DATA SET THAT, UM, RUSS AND HIS TEAM REVIEWED.

SO EVERY, EVERY LINE ON THAT SPREADSHEET IS A, A COMPONENT.

SO YOU SEE TOILETS AND SINKS AND THE BRICK EXTERIOR WALL, AND BUILDING MOUNTED LIGHTING.

SO THIS JUST DEMONSTRATES THE LEVEL OF DETAIL THAT WE WENT TO.

SO WE HAVE COMPONENTS, UM, YOU'LL SEE A QUANTITY IN THERE.

UM, A REMAINING LIFE WAS ASSIGNED TO EVERYTHING, WHETHER IT WAS, YOU KNOW, 0 2, 5 10.

UH, WE PRIORITIZE THAT.

AND THEN THE FINAL COLUMN THERE ON THE RIGHT IS AN ESTIMATED COST TO REPAIR OR REPLACE THAT, UM, COMPONENT.

SO THIS IS JUST A SAMPLE, UM, DATA SET THAT, UM, RUSSA'S TEAM HAS.

AND IF THEY FEEL THE NEED, THEY CAN, YOU KNOW, LOOK AT IT, CHANGE IT, THEY CAN, IT'S ALL THEIRS TO USE FOREVER.

UM, THEY CAN UPDATE IT IF THEY REPLACE SOMETHING AND, UM, WANNA PUSH THAT OUT, THEY CAN UPDATE THAT, UM, MOVING FORWARD AS WELL.

SO WHAT DID WE FIND? SO A CURRENT DEFICIENCY.

THESE ARE THE ITEMS THAT IF YOU HAD ALL THE MONEY IN THE WORLD, YOU WERE REPLACED TODAY.

SO IN ESSENCE, THEY'VE FAILED.

THEY'RE OUTDATED, THEY'RE OBSOLETE, UM, THEY'RE DAMAGED, SOMETHING LIKE THAT.

UM, PRIORITY ONE, THOSE ARE YOUR CRITICAL CONCERNS.

THOSE ARE YOUR FIRE AND LIFE SAFETY SYSTEMS. YOU DIDN'T REALLY HAVE ANY OF THOSE.

UM, AS YOU GET INTO PRIORITY TWOS, THREES, AND FOURS, YOU START TO GET INTO THOSE MORE IMPORTANT SYSTEMS. UM, I THINK PRIORITY TWOS AND THREES ARE, UM, YOUR ROOFS AND YOUR WINDOWS, BECAUSE IF YOUR ROOF OR YOUR WINDOW STARTS LEAKING, IT BEGINS TO DAMAGE OTHER SYSTEMS IN THE FACILITY.

SO IT'S SORT OF IMPORTANT IN THAT RESPECT.

BUT MOST OF YOUR NEED WAS PRIORITY THREE AND FIVE.

SO NOT LIKE SUPER CRITICAL ITEMS. UM, A LOT OF DETERIORATED, PARKING LOTS, INTERIOR FINISHES AND DOORS.

SO, UM, KIND OF WHAT YOU EXPECT TO SEE IN FACILITIES.

PEOPLE AT THE, THE PAINT AND THE, THE PARKING LOTS GO WELL.

THEY MAINTAIN THEIR HVAC SYSTEMS AND THINGS LIKE THAT.

UH, WE ALSO LOOKED AT 10 YEAR NEED.

YOU'D WANNA KNOW NOT WHAT'S JUST BROKEN TODAY, BUT WHAT YOU WANNA PLAN FOR THE FUTURE.

SO THIS IS OVER THE NEXT 10 YEARS HOW WE EXPECT YOUR NEEDS TO LOOK.

UM, AND YOU CAN SEE YEARS FOUR, FIVE, AND SIX, A PRETTY DECENT LITTLE INVESTMENT.

AND AGAIN, YEARS EIGHT AND 10.

ANOTHER, UM, EXPECTED INVESTMENT OF SOME SIGNIFICANT REPLACEMENTS OF FACILITIES.

UM, NOT REALLY UNCOMMON TO SEE SPIKES LIKE THIS IN THIS TYPE OF INFORMATION.

UM, SO THAT'S PRETTY, PRETTY TYPICAL.

WE FOUND A TOTAL OF 14, ALMOST 15 MILLION IN NEED OVER THE NEXT 10 YEARS.

AND THAT WOULD BE IN ADDITION TO THE, UM, THE DEFICIENCIES ON THE LAST SLIDE.

UM, WE ALSO LOOK AT IT BY SITE OR BY SYSTEM, I'M SORRY.

AND YOU CAN SEE HERE THE SYSTEMS THAT WE KIND OF CATEGORIZE EVERYTHING UP INTO.

AND A LOT OF THOSE SY UM, NEED IS A, IN THE INTERIOR, ELECTRICAL, PLUMBING MIRROR, MECHANICAL, UM, THE ELECTRICAL, PLUMBING AND MECHANICAL TEND TO BE VERY EXPENSIVE SYSTEMS.

[00:30:01]

SO NOT UNCOMMON, UM, TO SEE THINGS LIKE THIS.

BUT YOU CAN SEE YOUR FIRE PROTECTION SYSTEM, UM, IS IN REALLY GOOD SHAPE.

SO THAT'S ALWAYS GOOD TO SEE, AS WELL AS YOUR ROOFS, NOT A LOT OF NEED THERE AS WELL.

AND AGAIN, WE ALSO PRIORITIZE THESE AS WELL, JUST LIKE WE DID THE DEFICIENCIES.

AND AGAIN, NOT TOO MANY IN THAT PRIORITY ONE OR TWO AREA A LOT MORE IN YOUR THREE SCORES AND FIVE.

SO THESE ARE, UM, YOU KNOW, YOUR EXTERIOR LIGHTS OUT IN YOUR PARKING LOTS, SOME EXHAUST, SOME DOMESTIC WATER PIPING THAT WE FOUND SOME CONCERNS WITH.

UM, SO NOTHING TERRIBLY CONCERNING HERE.

JUST, YOU KNOW, TYPICAL THINGS THAT KIND OF GET LET GO AS AS YOU HAVE TO MANAGE YOUR BUDGET AND THINGS LIKE THAT.

OKAY, SO I MENTIONED THE FACILITY CONDITION INDEX.

WHAT IS A FACILITY CONDITION INDEX? SIMPLY PUT, IT'S THE COST TO REPAIR THE SYSTEMS IN THE NEXT FIVE YEARS, DIVIDED BY A THEORETICAL REPLACEMENT COST BASED ON THE SQUARE FOOTAGE OF THAT FACILITY.

IT'S A GENERAL INDICATOR OF HEALTH, AND IT ALSO HELPS US, UM, COMPARE TO SIMILAR FACILITIES IN THAT A LARGER FACILITY INHERENTLY HAS MORE NEED THAN A SMALL FACILITY, DOES NOT MEAN IT'S IN WORSE CONDITION.

SO THIS IS JUST A WAY TO LOOK AT THINGS, GAUGE THINGS.

UM, WE USUALLY SAY, UM, BUILDINGS WITH AN FCI OF GREATER THAN 65% YOU SHOULD CONSIDER REPLACEMENT.

YOU DIDN'T HAVE ANY OF THOSE.

UM, BUT JUST POINT OUT THAT IS, THAT'S JUST A METRIC.

UM, I'VE HAD CLIENTS SAY ANYTHING OVER 50% WE WANNA REPLACE.

SO IT'S A METRIC, IT'S A GAUGE.

UM, IT'S JUST ONE WE'LL ENGAGE ON YOUR DASHBOARD OF DECISION MAKING.

UM, AND SO YOU CAN SEE MOST OF YOUR FACILITIES WERE IN, IN PRETTY GOOD SHAPE.

UH, THE ONE POOR FACILITY, THE FC ON THAT WAS ABOUT 56%, I THINK.

AND IT WAS ONE OF THE MAINTENANCE BUILDINGS.

SO AGAIN, IT'S ONE OF THOSE BUILDINGS THAT KIND OF, YOU JUST RUN IT TO FAILURE A LITTLE BIT AND MAKE SURE IT KEEPS GOING.

SO, UM, PRETTY GOOD, PRETTY GOOD FACILITIES YOU GUYS HAVE.

SO IN SUMMARY, WE FOUND ABOUT 3 MILLION IN CURRENT NEED FOCUSED PRIMARILY ON YOUR PARKING LOTS AND INTERIOR FINISHES IN THE NEXT 10 YEARS.

ON TOP OF THAT, YOU CAN EXPECT ANOTHER 14.7 MILLION WITH, UM, INVESTMENTS YEAR FOUR TO SIX, AND THEN AGAIN ANOTHER ONE IN, UM, YEAR EIGHT, THOSE LARGER INVESTMENTS.

AND AS I SHOWED YOU ON THAT ONE SLIDE WITH THE SYSTEMS, A LOT OF THAT, UM, NEED FALLS IN YOUR MECHANICAL, ELECTRICAL, AND, UM, PLUMBING SYSTEMS. SO THAT IS IT, AND I'LL OPEN IT UP TO ANY QUESTIONS YOU GUYS MIGHT HAVE.

HEY, DO WE HAVE ANY QUESTIONS FOR OUR GUEST? OKAY, THANK YOU FOR YOUR TIME.

OH, I'M SORRY, MRS. BURGE.

THAT'S OKAY.

SO THIS IS WHERE HAS THE DATABASE FOR OUR FACILITIES NOW BEEN BUILT, BEEN POPULATED WITH ALL THE, WE WERE, WE PROVIDED A SPREADSHEET OF ALL THE INFORMATION OKAY.

WITH OUR TASK.

SO NOW OUR CITY MANAGER CAN TAKE THAT AND DO LONG RANGE PLANNING MM-HMM.

IN ORDER TO RESOLVE THOSE ISSUES.

ABSOLUTELY.

AND SO IT SHOULD BE LIKE A LIVING DOCUMENT THAT WE MAYBE EVALUATE EVERY YEAR WHEN WE'RE DOING OUR CPI.

I MEAN OUR, UM, OUR C P YEAH, YOU COULD DO THAT.

SO YOU HAVE A, LIKE A LINE ITEM IN THERE FOR SAY, UH, YOU KNOW, A ROOF OR AN AIR HANDLER AND YOU REPLACE THAT.

YOU COULD SAY, OH, WE REPLACE IT.

SO NOW IT HAS 20, 30 YEARS LEFT ON IT.

SO THEN WHEN YOU COME TO DO YOUR NEXT CIP P IT'S, IT'S PUSHED WAY OUT IN THE FUTURE.

SO YOU CAN DO THAT.

LAST CALL.

ANY QUESTIONS, MR. WEBB? THANK YOU.

UM, VICE MORE.

MY QUESTION WOULD BE FOR, UH, JIM BELL, IF YOU DON'T MIND ME PUTTING YOU ON THE SPOT.

JIM .

UM, SO CURRENTLY WE, I KNOW THAT YOU BUDGET FOR, UM, SOME REPAIR FACILITY REPAIRS AND THINGS LIKE THAT.

UM, HOW CLOSELY DOES THIS APPROACH MATCH WHAT YOU'RE DOING NOW WITH, UM, PLANNING AHEAD FOR A NEED FOR MAINTENANCE AND REPAIR? WELL, UM, COUNCILMAN WEBB, I HAVE NOT, UH, PRIOR TO TONIGHT'S MEETING, I HAD NOT SEEN THIS REPORT.

SO, UM, I'D HAVE TO LOOK AT THIS AND, UM, UH, ACTUALLY IT'D BE, UH, MORE INCUMBENT ON THE INDIVIDUAL DEPARTMENT HEADS TO, UH, LOOK THAT.

AND, AND LATER IN THE MEETING WE'RE GONNA TALK ABOUT THE 24 TO 28 C I P.

AND, UH, I'M, I'M SURE THIS REPORT WILL HAVE, UH, UH, VAST IMPORTANCE TO ALL OF THOSE DIFFERENT FACILITIES THAT WE HAVE AND MAKE SURE THAT, UH, SOME OF THOSE COMPONENTS, ESPECIALLY SINCE THIS, UH, CIP P IS GOING OUT FIVE YEARS, IT'LL BE IMPORTANT FOR THE ITEMS THAT SHE MENTIONED THAT WERE IMPORTANT IN YEARS FOUR, FIVE, AND SIX TO MAKE SURE THAT WE'RE STARTING TO SEE THOSE UP HERE IN THE CIP P GREG.

BUT, UH, OBVIOUSLY I HAD TO PREPARE THIS, UH, FOR THE MEETING BEFORE SEEING HER PRESENTATION TONIGHT.

THANK YOU, JOHN.

THANK YOU VICE HONOR.

THANK YOU, MR. SO, UH, I DON'T REMEMBER, DID WE HAVEN'T APPROVED THE CIP P YET? NO, THIS IS, THIS IS JUST A, NO, I KNOW WHAT THIS IS.

THE CIP IS A PLAN.

WELL, I UNDERSTAND, BUT WE HAVEN'T APPROVED OUR CIP P NO, NO.

PROJECTED CURRENTLY IN THE CIP P BEFORE WE FINALIZE IT.

SO WE HAVE TIME TO TAKE WHAT WILFORD HAS PROVIDED AND DO A CROSSCHECK OF WHAT WE HAD

[00:35:01]

WE WOULD HAVE THAT OPPORTUNITY.

I, I, I WOULD LOOK TO OUR CITY MANAGER FOR, UH, DIRECTION ON THAT.

UM, THERE ARE, UH, A FEW FACTORS, UH, I SHOULD SAY FACTORS.

THERE ARE A FEW ITEMS THAT ARE ADDRESSED, UH, IN THE REPORT TONIGHT THAT ARE INCLUDED IN, UH, OUR LONG RANGE PLANNING.

SO THINGS SUCH AS, UM, INTERIOR FINISHES AND PARKING LOTS, THOSE PARTICULAR ITEMS. UH, IF YOU RECALL, UM, YOU COUNCIL IS PLANNING, EXCUSE ME, COUNCIL IS DIRECTED AND THE CITY IS PLANNING TO RELOCATE, UM, THE GOVERNANCE FUNCTION, THE COUNCIL GOVERNANCE FUNCTION IN THE CLERK'S OFFICE.

AND THEN FROM THAT, AS SPACES ARE VACATED, UH, WE'LL BE LOOKING TO DO RESTORATION AND REHABILITATION OF THE, UH, EXISTING SENIOR CENTER FOR OFFICE SPACE RELATIVE TO, UM, UH, THE, UH, THE WATER DIVISION AS WELL, EXCUSE ME, WATER AS WELL AS TAX DIVISION.

SO THAT'LL KNOCK OFF SEVERAL OF THE ITEMS WE'LL HAVE TO GO THROUGH, BUT I MEAN, WE CAN PICK WHICH ONES, BUT WE'VE PLANNED TO MAKE UPGRADES TO THAT FACILITY.

WE'VE PLANNED TO MAKE UPGRADES TO THIS FACILITY AS WELL AS PD AT THAT TIME.

SO SEVERAL OF THE ITEMS IN THE SHORT TERM, UM, CALL IT IN THE SHORTER TERM OF THAT PROJECT, LET'S CALL IT, UH, PROBABLY THROUGH SIX THROUGH NOW IN, IN YEAR SIX.

UH, WE'VE ALREADY PLANNED TO ADDRESS SEVERAL OF THEM THROUGH THAT PROCESS ALREADY, BUT WE CAN, UH, GET IN INTO DEEPER DETAIL OR MORE SPECIFIC DETAIL ON THAT, UH, AS WE MOVE THROUGH THE BUDGET PROCESS BETWEEN WHAT IS THE CIP P AND THEN WHAT IS THE ACTUAL BUDGET.

SO HOW DO YOU INTEND TO USE, UH, WHAT WILL'S PROVIDING US IF, IF WE'RE NOT GOING TO MESH IT UP WITH THE C I P BEFORE WE APPROVE IT? WELL, I WON'T NECESSARILY, I WOULDN'T SAY THAT WE'RE NOT GOING TO DO THAT, BUT WHAT I CAN SAY IS IN THE SHORT TERM IS THAT SEVERAL OF THE THINGS THAT HAVE BEEN IDENTIFIED THROUGH THEIR PLAN, WE HAVE INDIRECTLY OR, OR, UM, INCIDENTALLY PLANNED TO ADDRESS THROUGH OUR OWN GROWTH AND DEVELOPMENT PROCESS AS AN ORGANIZATION TO SPECIFICALLY GO THROUGH AND APPLY THE INFORMATION, THE DETAILED INFORMATION CONTAINED IN THAT PLAN AND HOW IT RELATES TO THE CIP P OR OUR C I P WOULD PROBABLY BE A FUNCTION BASED ON TIMING WE WOULD HAVE TO INCORPORATE INTO THE NEXT C I P.

BUT BETWEEN NOW AND THE BUDGET, WE COULD BE MORE SPECIFIC ON HOW THEY RELATE.

ANYBODY ELSE HAVE ANY OTHER QUESTIONS? I DO.

THANK YOU MR. CAMPBELL.

BRIAN, UH, BY THE NEXT WORK SESSION, COULD SENIOR STAFF TAKE EACH OF THE DIVISION AND THE DEPARTMENTS, FOR EXAMPLE, FIRE AND PROVIDE US OVER THE LAST FIVE TO 10 YEARS WHAT CAPITAL IMPROVEMENTS THEY HAVE COMPLETED AND US GET A PRETTY GOOD FILL FOR WHAT WE HAVE BUDGETED AND WHAT WE HAVE SPENT OVER THE LAST FIVE TO 10 YEARS AND HOW IT ALIGNS WITH WHAT THE, UH, RECOMMENDED, UH, NUMBERS ARE THAT WILBER IS PROVIDING WITH THE WORK THAT WE'VE PREVIOUSLY DONE? YES.

THE PREVIOUS WORK WE HAVE DONE TO FIND OUT IF THE ANNUAL BUDGETING THAT'S REQUIRED BY THE WILPERT REPORT IS IN LINE WITH WHAT WE HAVE PREVIOUSLY BEEN SPENDING, SO WE CAN GET A PRETTY GOOD HANDLE OF WHAT THE INCREASE MIGHT LOOK LIKE, IF ANY AT ALL.

YES, WE CAN PULL THE PREVIOUS SPENDING HISTORY.

ONE MORE QUESTION, MRS. FIRST, UM, ON THE, UM, THE FIRE, THE FIRE DEPARTMENT, I DON'T REMEMBER THE EXACT TITLE YOU PUT ON THERE FOR THEM, BUT YOU HAD A 0%.

UM, THAT WAS FOR THE FIRE PROTECTION SYSTEM.

OLD TROY PIKE WIDENING PROJECT RIGHT OF WAY ACQUISITION, MR. BERGMAN.

SO THAT'S YOUR, UM, I DIDN'T CATEGORIZE BY YOUR BUILDING SPECIFICALLY, BUT, UM, RUSS HAS ALL THAT INFORMATION.

THAT WAS JUST FOR THE ACTUAL LIKE, FIRE SUPPRESSION SYSTEM.

RIGHT.

SO THOSE ARE IN GOOD SHAPE.

ANYBODY ELSE? OKAY, GREAT.

ITEM THREE,

[ Old Troy Pike Widening Project - Right Of Way Acquisition]

THE ROADWAY WIDENING, AND IT'S FOR THE MASKED ARMS THAT ARE NEEDED TO SUPPORT THE NEW TRAFFIC SIGNAL THAT'S GOING IN AT THAT INTERSECTION.

UH, YES, COUNSEL, UH, WHAT THIS LEGISLATION IS IS ALLOWS US TO, UH, ACQUIRE THE NEEDED RIGHT OF WAY AND EASEMENTS WE NEED FOR THE, UH, WIDENING OF OLD TROY PIKE, WHICH IS TO BE CONSTRUCTED LATER THIS YEAR.

THIS IS, UH, SECTION OF OLD TROY PIKE, UM, DOWN, UH, NEAR MERRILY WAY.

IT'S FROM THE, UH, WIDENING THAT HAPPENED WITH BROADREACH AND FOR, FROM WHERE THEY ENDED DOWN TO, UH, THE I 70 RAMPS THERE.

UH, AND WE'RE DOING PORTIONS OF, UH, A PORTION OF MERRILEE WAY ON EACH SIDE AS YOU, UH, TURN RIGHT THERE AND GO, UH, TO THE EAST.

UH, WE ARE CURRENTLY WORKING WITH AN ACQUISITION CONSULTANT THAT WE HAVE USED ON OTHER PROJECTS IN THE PAST.

AND THERE ARE THREE PROPERTIES THAT REQUIRE ACQUISITION, UH, OF PORTIONS OF THE, OF THEIR LAND, UH, BEHIND THE EXISTING RIGHT OF WAY.

UM, THE ADDITIONAL RIGHT OF WAY, UM, IS NEEDED FOR A PORTION OF

[00:40:01]

EXCUSE ME.

TEMPORARY EASEMENTS, UM, ARE FOR THE CONSTRUCTION OUTSIDE THE RIGHT OF WAY.

UM, SUCH AS AREAS OF THE PARKING LOTS AND THE DRIVE APPROACHES FOR THOSE THREE, UM, UH, BUSINESSES.

UH, THE THREE PROPERTIES INCLUDED MCDONALD'S, ARBY'S, AND A SMALL PORTION OF THE BP GAS STATION.

UH, BREAKDOWN OF THE COST FOR THE RIGHT OF WAY IN EASEMENTS FOR EACH PROPERTY ARE, UH, AS FOLLOWS.

UH, MCDONALD'S IS $18,217.

ARBY'S WAS $62,171 BP GAS STATION, $12,532.

AND THAT TOTALS $92,920.

UM, WE ARE ASKING FOR A NOT TO EXCEED OF 120,000 JUST TO COVER ANY POSSIBLE INCREASES THROUGH THE NEGOTIATION PROCESS IF, UH, SOME OF THEM REQUEST A LITTLE MORE MONEY OUT OF THAT, UM, NEGOTIATION.

UH, THE ACQUISITIONS COST WERE CALCULATED BY AN APPRAISER THAT WORKS FOR THE ACQUISITION CONSULTANT, AND THESE COSTS ARE BASED ON THE AMOUNT OF LAND NEEDED FROM THESE BUSINESSES AND THE VALUE OF THEIR, OF THEIR LAND.

UH, AND COPIES OF THESE APPRAISALS ARE AVAILABLE IF ANYBODY WOULD LIKE TO SEE THEM.

UM, AND THE MONEY FOR THIS ACQUISITION IS PAID FOR THROUGH THE CAPITAL FUND FOR THAT PROJECT.

DO YOU HAVE QUESTIONS FOR MR. BERGMAN? MR. WEBB? HI, ROSS.

UH, IS THIS JUST FOR THE ACQUISITION? IS THERE, UH, ANYTHING, UH, NEEDED TO BE BUDGETED FOR ANY CHANGES THE CITY HAS TO MAKE TO THAT PROPERTY? UH, THIS IS SHIFTS FOR THE ACQUISITION.

THE CHANGES TO THE PROPERTY WILL BE DONE WITH THE PROJECT WHEN WE START THAT.

WE'VE BID THAT OUT AND WE'LL BE, I'LL BE BRINGING THAT PROBABLY TO THE NEXT COUNCIL MEETING FOR THE AWARD OF THAT.

AND ONE THING, UH, THE RVS WAS A LOT HIGHER THAN THE OTHERS BECAUSE WE ARE TAKING AREAS OFF OF, FROM OAK TROY PIKE AND FROM MARY, FROM THEM, UH, A LOT MORE THAN, UH, MCDONALD'S.

THAT'S WHY THERE'S THE COST.

THERE'S WELL HIGHER THERE.

ANYBODY ELSE? DID MR. MEET YOU? DID YOU WANT OKAY.

ANYBODY OVER HERE? OKAY.

LAST CALL AND SEE NO ONE ELSE.

WE'RE GONNA MOVE ON TO ITEM 3G.

SEWER POINT REPAIRS AND AWARD CONTRACTS.

WE'RE GONNA MOVE ON.

DOES THAT NEED TO BE DONE? PASTED TUESDAY IS EMERGENCY OR JUST REGULAR LEGISLATION? TWO READINGS OR MONDAY? IT'S JUST A RESOLUTION.

JUST A RESOLUTION FOR MONDAY.

ONE READING.

OKAY, GREAT.

NEXT'S, ITEM THREE F SANITARY

[ Sanitary Sewer - Point Repairs - Award Contracts]

MR. BERGMAN, I'D LIKE THE HANDOUT SOMETHING REAL QUICK.

HANDOUTS.

AS LONG AS IT'S DONE EXTRA HOMEWORK, IT'S GREAT.

UH, AND THE OTHER TWO WERE DURST.

UH, WOULD YOU LIKE TO START THE LEGISLATION HERE TO ENTER A CONTRACT WITH CG CONSTRUCTION AND DURST BROTHERS EXCAVATION FOR THE POINT FOR POINT REPAIRS OF FIVE COLLAPSED SANITARY PIPES? UM, IN MARCH, WE BROUGHT THE COUNCIL, UH, WE ENTERED IN A CONTRACT WITH UNITED SURVEY TO DO SEWER LINING IN APPROXIMATELY 7,300 FEET OF OLDER CLAY PIPE IN THE SOUTHERN PART OF THE CITY.

UH, BEFORE WE START THE PROJECT, UH, TRI-CITIES AUTHORITY, WHICH IS OUR, DOES OUR WASTEWATER, UM, THEY PROVIDE US A LIST WITH, UH, LOCATIONS OF SPANS OF PIPE THAT WERE IN THE WORST CONDITION.

AND THAT'S WHAT WE FELT, UH, THAT THEY FELT NEEDED LINING.

AND THIS LIST IS THEN GIVEN, UH, WITH, WHEN WE BID THE PROJECT, UH, AFTER WE GOT UNITED SURVEY STARTED, THEY, PRIOR TO LINING, THEY ARE REQUIRED TO RUN A CAMERA THROUGH ALL THE PIPES, UH, AGAIN, AND THEY LOOK AT IT TO SEE WHETHER, UH, IF, IF A PIPE IS COLLAPSED TOO MUCH, THAT THEY CAN'T GET THE LINER THROUGH IT.

AND IN THIS CASE, UM, THEY DISCOVERED AREAS THAT ARE PARTIALLY COLLAPSED.

AND, UH, WHAT THAT MEANS IS WE NEED TO DIG UP THE PIPE IN THAT AREA, UH, CUT OUT A SECTION OF BAD PIPE AND REPLACE IT WITH A NEW SECTION OF PIPE, UH, BECAUSE THEY CAN'T GET THE LINER THROUGH.

UH, THERE WERE FOUR AREAS OF PIPE THIS YEAR THAT THEY FOUND EVERY YEAR.

WE FIND A FEW WHEN WE DO THIS.

AND, UM, ONE REPAIR IS WHEN WE FOUND, UH, LAST YEAR THAT WE'D LIKE TO FIX.

NOW AT THE SAME TIME, UM, SINCE UNITED SURVEY DOES NOT MAKE THESE REPAIRS, WE HAD TO GET QUOTES FROM CONTRACTORS.

AND THE PROBLEM IS WE ONLY HAD A THREE WEEK PERIOD TO GET, UH, THIS WORK DONE BEFORE THEY CAME BACK TO, UH, LINE THE PIPE.

SO WE DID GET STARTED WITH, UH, THAT'S YOUR LIST THERE.

I HAD TWO CONTRACTORS GIVE ME QUOTES FOR THE WORK, AND I, UH, THREE OF 'EM, UH, WAS CG CONSTRUCTION.

[00:45:01]

I SEPARATED 'EM FOR TIMING TO GET 'EM DONE.

UM, AND, UH, THEY WERE ALL AVAILABLE.

THE, ACTUALLY THE ONES FROM, UH, CG CONSTRUCTION HAVE BEEN DONE.

THEY GOT 'EM DONE NEXT LAST WEEK.

SO I'M COMING BACK AFTER THE FACT, BUT I COULDN'T GET THIS TO A PRIOR MEETING.

SO, UM, AND DURST, I BELIEVE IS DOING THE ONE THAT'S REQUIRED ON CLAY BACK.

IT'S EITHER TODAY OR TOMORROW.

WE, I'M NOT SURE HE DID IT TODAY OR NOT.

UM, BUT IT'S GONNA BE DONE THIS WEEK.

AND THEN THE, THE FIFTH ONE ON, UH, WAYNE TOWN, HE'S PROBABLY GONNA DO IN A FEW WEEKS.

THERE'S NO WORRY ON THAT ONE CUZ THAT'S NOT IN THE LINING PROGRAM.

UM, UH, LET'S SEE.

UM, THE LINING CONTRACTOR IS COMING BACK NEXT WEEK, SO WE DO HAVE TO HAVE THESE, UH, COMPLETED BY THEN.

DURST BROTHERS, QUOTE FOR TWO REPAIRS TOTALED $16,400, AND WE HAD A NOT TO EXCEED OF $18,100.

UH, CG CONSTRUCTIONS, QUOTE FOR THREE REPAIRS TOTALED $46,025.

AND WE HAD A NOT TO EXCEED OF $50,600.

IT'S, IT'S 10% ON BOTH OF THEM.

UM, CG DID COMPLETE THE, THE THREE THEY DID, AND THERE WAS NO, NOTHING EXTRA ON THOSE.

SO IT'S GONNA BE THE LOWER AMOUNT.

UM, AND THE COST FOR THESE REPAIRS WERE TAKEN OUTTA THE SANITARY SEWER FUND.

SO, OKAY.

THAT'S, THAT'S IT.

ANY QUESTIONS, MR. BERGMAN? JUST, YOUR HONOR.

MRS. BERG? YEAH.

YOU SAID THAT THE, UM, THE THREE BY CG CONSTRUCTION HAVE BEEN COMPLETED? YES.

THEN TO GET 'EM LAST WEEK, THEN WHY ARE WE ASKING FOR A KNOT TO EXCEED HIGHER THAN THE ACTUAL COST? WELL, THIS WAS WRITTEN PRIOR TO THAT, SORRY.

IT, IT, IT'S NOT NEEDED.

I GUESS WE COULD TAKE THIS.

OH, NO, I JUST ASKED OUTTA CURIOSITY.

I, I WROTE THESE BOTH UP, UH, AT THE TIME, NOT KNOWING THEY WEREN'T COMPLETED, SO I DIDN'T KNOW WHETHER WE NEEDED IT OR NOT.

WE COULD, WE COULD REWRITE THE, IF YOU WANTED TO.

I KNOW THE MONEY ISN'T SPENT IF YOU DON'T NEED IT.

IT'S JUST IF IT'S JUST OKAY.

CURIOUS.

ANYBODY ELSE? OKAY.

THANK YOU MR. BERGMAN.

OKAY, ITEM

[ 2024-2028 Capital Improvement Plan]

THREE G.

WE'RE, WE'RE GONNA MOVE THAT ON TO MONDAY'S LEGISLATION OBJECTION IF THERE'S NO OBJECTIONS.

CAPITAL IMPROVEMENT PLAN.

ITEM THREE G 2024 THROUGH 2028.

MR. BELL, UH, YES, UH, VICE MAYOR AND, UH, COUNCIL MEMBERS, UH, HAVE BEFORE YOU, UH, IT WAS, THIS WAS IN YOUR PACKET.

UH, THIS IS THE SECOND, UM, INTRODUCTION OF THE 2024 TO 2028, UH, FIVE YEAR CAPITAL IMPROVEMENT PLAN.

UM, I ASKED FOR ANY, UM, QUESTIONS OR CONCERNS ABOUT THE LAST ONE.

UM, COUNCIL MEMBER BURGE, UH, SUBMITTED, UH, SEVERAL TO, UH, BRIAN AND I, AND WE PASSED THOSE OUT TO THE DIFFERENT DEPARTMENT HEADS AND RESPONDED TO HER.

AND, UH, SHE DID NOTE THAT THERE WAS, UH, THE SENIOR CENTER WAS ON HERE.

UH, THE NEW SENIOR CENTER THAT WE'RE PROPOSING WAS ON HERE TWICE.

IT WAS UNDER THE PARKS DEPARTMENT AND UNDER THE FINANCE DEPARTMENT.

SO I ELIMINATED THE PORTION OF IT THAT WAS UNDER THE PARKS DEPARTMENT.

SO THE, UM, THE NEW, UH, RECOMMENDED TOTAL IS NOW $22,684,792 FOR 2024.

AND ONCE AGAIN, THIS IS JUST A, A PLAN AT THIS STAGE.

THIS DOESN'T MEAN THAT WE'RE PROPOSING THAT ALL OF THESE GO INTO THE, UH, FINAL BUDGET FOR 2024, UH, AS WE, UH, PROGRESS THROUGH THE YEAR AND, AND BRING THAT BACK TO COUNCIL IN OCTOBER AND NOVEMBER TIMEFRAME.

UH, THE TOTAL OVER THE FIVE YEARS, UH, TOTALS $101,668,632.

AND I'D BE, UH, HAPPY TO ENTERTAIN ANY OTHER QUESTIONS OR CONCERNS THAT OTHER COUNCIL MEMBERS HAVE AT, UH, BEFORE WE PRESENT THIS, THE, UH, AT THE NEXT WORK SESSION, I'LL BE BRINGING THE 2024 TAX BUDGET.

AND, UM, IN, ACCORDING TO OUR, UM, CITY CHARTER, THE C I P NEEDS TO BE APPROVED PRIOR TO THE TAX BUDGET.

UH, IT CAN BE AT THE SAME MEETING AND JUST HIRE IN THE AGENDA, BUT, UM, UM, I WOULD BE LOOKING TO HAVE THE TAX BUDGET APPROVED AT THE JUNE 26TH COUNCIL MEETING.

SO, UH, WHATEVER THE WISH OF COUNSEL IS, WHETHER YOU'D LIKE TO APPROVE THIS C I P, UH, AT THIS MONDAY'S COUNCIL MEETING OR ON THE 26TH, UH, WHATEVER YOU DESIRE.

AND, UH, AND ONCE AGAIN, IF THERE'S ANY ADDITIONS OR SUBTRACTIONS, UH, YOU WANT BEFORE THIS IS APPROVED, I WILL TAKE THOSE SUGGESTIONS AS WELL.

ANYBODY HAVE QUESTIONS FOR MR. BELL? I HAVE A QUESTION.

IS THE JUNE 26TH ACTUALLY A MEETING OR A WORK SESSION WHERE WE'RE GOING TO DO CITY BUSINESS? OR IS IT CITY MANAGER SEARCH? THERE'S GONNA BE BOTH.

THAT THERE'S GONNA BE A, A SPECIAL WORK SESSION AT FIVE O'CLOCK ON THE 26TH, UH, FOR THE CITY MANAGER SEARCH DISCUSSION, AND THEN THAT'LL BE FOLLOWED BY THE REGULAR COUNCIL MEETING AT 6:00 PM I'M GLAD WE HAVE THESE TALKS.

UM, ANY QUESTIONS OR OBJECTIONS FOR MOVING THIS ON TO MONDAY? NO.

WE'LL SEE THAT ON MONDAY'S AGENDA.

ITEM THREE H DO YOU, DO YOU GUYS WANT IT, UH, FOR THE 12TH OR THE 26TH FOR APPROVAL?

[ Heathermere Woods - Incentive District/Development Plan]

[00:50:01]

THERE'S A MATTER YOU HAVE MR. WEBB.

I'M FINE WITH THE 12TH.

WE'VE SEEN THIS, SO, OKAY.

LOOKS LIKE MR. WEBB'S SPOKEN.

THE ADOPTION OF THE ECONOMIC DEVELOPMENT PLAN.

ITEM THREE H, HEATHER MERE WOODS INCENTIVE DISTRICT DEVELOPMENT PLAN.

MR. SIKOWSKI? UH, THANK YOU, MA'AM.

UH, IF, UH, COUNSEL WILL RECALL MANY, MANY MOONS AGO, UH, THE CITY WAS INTRODUCED TO HEATHER MEIR, UH, TO, OR HEATHER MEER WOODS, DEPENDING UPON YOUR AFFILIATION.

THIS IS THE PROJECT, UH, THAT, UH, WAS APPROVED BACK IN 2019, THE FALL OF 2019, UM, IN THE AREA OF, UM, BELL FOUNTAIN AND KITTRIDGE.

UH, IT WAS AN ACTUAL, UH, REDUCTION IN, UH, DENSITY AS A PROJECT.

AND, UH, IT WAS ALSO A TRANSITION FROM, I BELIEVE AT THAT TIME IT WAS APPROVED FOR MULTI-FAMILY, UH, NON-OWNER OCCUPIED TO, UH, CONDOMINIUMS, WHICH IS, UH, WHICH IS WHAT WAS APPROVED BACK IN 2019.

UH, AROUND THAT SAME TIME, UH, CITY COUNCIL WAS HAVING, UH, DISCUSSION ABOUT, UH, IMPROVEMENTS TO, UH, TOM CLOUD PARK AND IN PARTICULAR, UH, ABOUT, UH, THE VETERANS MEMORIAL, WHICH WAS UNDER CONSIDERATION FOR BOTH, UH, DESIGN AND CONSTRUCTION AROUND THOSE TIMES.

UH, SO AT THAT TIME, UH, IT WAS ACTUALLY, UH, PROPOSED, UH, BY, UH, BY THE MAYOR, MAYOR GORE, UH, THAT WE ESTABLISHED A TAX INCREMENT FINANCE DISTRICT, UH, TO HELP PROVIDE FOR THE EXPENSE THAT'S ASSOCIATED WITH, UH, THE VETERANS MEMORIAL.

UH, WE WEREN'T ABLE TO, UM, ADVANCE, UH, THIS PARTICULAR TAX INCREMENT FINANCE DISTRICT UP UNTIL TODAY, BECAUSE WHILE THE PROJECT, THE HEATHER MERE TWO, OR THE HEATHER MEER WOODS PROJECT, UH, HAD BEEN APPROVED BY BOTH THE PLANNING COMMISSION AND, UH, CITY COUNCIL, UH, THAT PROJECT FELL VICTIM TO, UH, THE COVID DELAY THEN AS WELL AS, UH, THE PRODUCT CHAIN OR THE, THE SUPPLY CHAIN ISSUES.

UH, AND IT WASN'T ONLY UNTIL RECENTLY THAT, UH, THIS PROJECT GOT UNDERWAY EARLIER THIS YEAR, UH, BECAUSE TAX INCREMENT FINANCE DISTRICTS, BECAUSE THESE INCENTIVE DISTRICTS HAVE A, A SPECIFIC TIME ASSOCIATED WITH THEM, THEY CAN ONLY MOVE FORWARD FOR, UH, FOR A 30 YEAR PERIOD.

UH, WE WANTED TO HOLD OFF AND ESTABLISH THIS DISTRICT IN THE SAME YEAR IN WHICH WE WERE GOING TO SEE TAXABLE CONSTRUCTION, UH, OCCUR ON SITE.

AND SO THAT YEAR IS THIS YEAR, UH, THE, UH, PROJECT THAT WE'RE PROPOSING, OR THE INCENTIVE DISTRICT THAT WE'RE PROPOSING, UH, WOULD BE A 30 YEAR NON-SCHOOL TIFF.

UH, SO THE, UH, TAX DOLLARS THAT WOULD BE, UH, DESIGNATED FOR HUBER HEIGHT CITY SCHOOLS WOULD CONTINUE TO GO THROUGH HUBER HEIGHT CITY SCHOOLS.

UH, AND BASED ON THE INFORMATION THAT WE HAVE, UH, AVAILABLE TO US, UH, AS PREVIOUSLY PROVIDED BY THE DEVELOPER, UH, UTILIZING, UH, 2021 TAX RATES, UH, WE ESTIMATE, UH, THAT THE TOTAL TIF, UH, WILL CAPTURE 7.15 MILLION DURING ITS LIFETIME, UH, WHICH WOULD EQUATE TO ROUGHLY TWO HUNDRED AND THIRTY FIVE, TWO HUNDRED $40,000 ANNUALLY.

UH, FOR THAT 30 YEAR PERIOD, UH, WE WOULD LOOK TO PUT THE TAX INCREMENT FINANCE DISTRICT IN PLACE, UH, EFFECTIVE FOR WHAT WOULD BE, UH, CALENDAR YEAR 2024, UH, WHICH WOULD BE TAX YEAR 2023, THE YEAR IN WHICH THESE, UH, STRUCTURES WOULD FIRST START BEING TAXABLE.

UH, THE DOCUMENT THAT YOU HAVE IN FRONT OF YOU IS THE FIRST OF SEVERAL, UM, THAT ARE REQUIRED BY THE STATUTES IN ORDER TO, UH, CREATE THIS TAX INCREMENT FINANCE PLAN OR THIS INCENTIVE DISTRICT.

UH, THIS SETS WHAT IS EFFECTIVELY THE ECONOMIC DEVELOPMENT PLAN OR WHAT THE DOLLARS WOULD BE USED FOR, UH, THE DOLLARS IN THIS INSTANCE.

UH, THE FIRST PHASE WOULD BE TO PROVIDE, UH, CONNECTIVITY, PEDESTRIAN CONNECTIVITY FROM KITTRIDGE, UH, FROM THIS DEVELOPMENT AT KITTRIDGE AND BELL FOUNTAIN, UH, TO TOM CLOUD PARK.

UH, AND THOSE ARE ASSOCIATED, UH, BOTH INDIVIDUALLY LISTED AS PHASE ONE AND THEN COOPERATIVELY LISTED AS PHASE TWO.

THIS LEGISLATION, UH, WHICH IS ASSOCIATED WITH OUR INFRASTRUCTURE RELIANCE STUDY THAT WAS DONE BY, UH, LOCKWOOD JONES, OR EXCUSE ME, LJB, UH, LATE LAST YEAR, UH, EXCUSE ME, EARLIER THIS YEAR.

UH, THEN, UH, THE THIRD AND FINAL PHASE, UH, WOULD BE TO PROVIDE THE REVENUES NECESSARY TO MAKE CAPITAL IMPROVEMENTS, UH, TO, UH, TOM CLOUD PARK.

AND BASED ON HOW CAPITAL IMPROVEMENTS ARE DEFINED WITH DEFINED WITHIN THE OHIO ADMINISTRATIVE CODE, UH, THESE IMPROVEMENTS WOULD LEND TO THE MAYOR'S SUGGESTION, UH, FROM SEVERAL YEARS AGO THAT, UH, THE PROCEEDS WOULD BE ABLE TO PROVIDE FOR, UH, THE EXPENSES ASSOCIATED WITH THE VETERANS MEMORIAL, AS WELL AS SEVERAL OTHER CAPITAL EXPENSES SUCH AS RENOVATIONS TO, UH, THE PAVILIONS, THINGS SUCH AS, UH, IMPROVING THE WALKING PATHS, UH, THE PLAYGROUND STRUCTURES, THOSE TYPES OF THINGS, UH, THAT WOULD MEET THE ADMINISTRATIVE CODE.

SO THIS IS WHAT THE, UM, THIS IS WHAT THIS PARTICULAR, UM, TIF DISTRICT WOULD DO.

UH, AGAIN, THIS IS THE FIRST PIECE OF LEGISLATION OF SEVERAL, AND THAT IS

[00:55:01]

THIS WOULD COME FORWARD AS, UH, IS BEING PRESENTED AS AN ORDINANCE.

UM, WE WOULD ASK THAT YOU, UM, UH, FOLLOW THE REGULAR PROCEDURES.

THERE'S NO NEED FOR THIS PARTICULAR PIECE OF LEGISLATION TO BE ADOPTED AS AN EMERGENCY OR FOR THE, UH, WAIVER PERIOD TO END THAT'S BEEN BUILT INTO THE TIMETABLE.

SO WE WOULD ASK THAT YOU ENTERTAIN THIS PARTICULAR, UH, PIECE OF LEGISLATION, UH, ON, UH, ON MONDAY, UH, AS IT COINCIDES WITH, UH, PREVIOUS PLANS OF THIS BODY, UH, DATING BACK TO, UH, I BELIEVE IT WAS, UH, LATE 2020, EARLY 2021, UH, WHEN COUNCIL WAS DISCUSSING THE, UM, THE FINANCING AND THE FUNDING OF THE, THE, UH, VETERANS MEMORIAL, UH, WHEN IT WAS SUGGESTED BY THE MAYOR THAT, UH, TAX INCREMENT FINANCE, UH, OPTION BE UTILIZED.

SO, UH, THAT'S THIS PARTICULAR PIECE OF LEGISLATION IN A NUTSHELL, HAVING TO ANSWER ANY QUESTIONS AS WELL.

UH, KAGAN IS HERE, UH, UM, AS WELL SINCE HE HELPED CRAFT THE LEGISLATION AND, AND PUT THE DISTRICT TOGETHER.

SO, UM, THAT'S ALL I HAVE, MA'AM.

ANYBODY HAVE QUESTIONS? MR. OTTA? MR. YES.

MR. OTTA? YES.

UM, BRIAN, THE, UH, SO TO DATE THEN WE HAVE BEEN FUNDING THAT PROJECT.

HOW, UH, CURRENTLY, UM, WE'VE BEEN UTILIZING, UH, THE PROCEEDS FROM THE MONTGOMERY COUNTY TIFF TO BE ABLE TO PAY FOR THIS PARTICULAR PROJECT.

AND ONCE REVENUES ARE GENERATED FROM THIS, WE WOULD THEN, UM, ADVANCE FUNDS BACK TO THE MONTGOMERY COUNTY TIFF, UM, SINCE THIS REVENUE STREAM DIDN'T, OR WASN'T AVAILABLE TO US AT THE TIME.

ANY OTHER QUESTIONS, MRS. BURGE? UM, YES.

IF, UM, IF THIS WERE NOT TO BE APPROVED, UM, THEN HOW WOULD WE PLAN ON PAYING BACK TO MONTGOMERY COUNTY TOO? WELL, WE WOULD, UM, HAVE TO SIT AND IDENTIFY A DIFFERENT FUNDING SOURCE, UH, TO DO THAT.

BUT AT THIS POINT IN TIME, THIS WAS THE, UH, PLAN THAT, UM, HAD BEEN LAID DOWN, UH, SEVERAL YEARS BACK, UH, THAT IS JUST NOW COMING TO FRUITION.

SO, UM, WE WOULD RECOMMEND AGAIN THAT, THAT COUNCIL UTILIZES, UH, THIS PARTICULAR, UH, PROCESS BECAUSE IT BRINGS FORWARD, LIKE I SAID, UH, $7.15 MILLION, UH, THAT COULD BE DIRECTLY INVESTED IN TOM CLOUD INFRASTRUCTURE AND SURROUNDING, UH, PUBLIC INFRASTRUCTURE TO SUPPORT, UH, THAT ENTIRE DISTRICT IN THE COMMUNITY.

I, WATER INFRASTRUCTURE UPRATE.

UM, I APPRECIATE THAT, UH, IT'S, IT IS A, UH, BENEFIT TO THE CITY.

I DO WANT TO MAKE A COMMENT THAT THE IMPROVEMENTS THAT THE, UH, CONSTRUCTION COMPANY ARE MAKING DOWN THERE ALREADY IS OUR PHENOMENAL, UH, THE, UH, WIDENING OF, UM, BILL FOUNTAIN TO CREATE A, A RIGHT TURN LANE AND ADDING IN THE SIDEWALK IS GONNA BE VERY, VERY BENEFICIAL TO THE PEOPLE THAT LIVE DOWN IN, UM, NOT JUST HEATHER MAYOR, BUT LIVE DOWN IN BELL FOUNTAIN WHO NEED TO TRAVEL DOWN TO, UM, CBS OR WALGREENS OR, OR WHEREVER.

SO, YEAH, IT'S, IT'S A WONDERFUL IMPROVEMENT ALREADY.

GOOD.

ANY OTHER COMMENTS? OKAY.

WE'LL SEE THEM.

OH, MR. WEBB, I'M SORRY I DIDN'T SEE YOU.

IT'S NOT QUICK ENOUGH ON THE DRAW.

SORRY, BRIAN, YOU MENTIONED THAT THIS WAS THE FIRST OF SEVERAL TO COME.

CAN YOU GIVE US A GLIMPSE OF, UM, WHAT ADDITIONAL ITEMS WE'LL SEE COMING DOWN UPON? UM, SURE.

SO THEY'LL BE, UM, ONCE THIS INITIAL LEGISLATION IS PUT TOGETHER, UH, OR EXCUSE, ONCE THIS INITIAL LEGISLATION IS ADOPTED, UH, THE CITY WILL HAVE TO MAKE NOTIFICATION TO ALL OF THE EFFECTIVE PROPERTY OWNERS AS WELL AS THE SCHOOL DISTRICT ABOUT, UH, OUR INTENTION, UM, DRAFT LEGISLATION TO ACTUALLY CREATE THE DISTRICT WILL BE BROUGHT FORWARD AND THERE WILL BE A PUBLIC HEARING HELD.

UH, ALL OF THE INDIVIDUALS WHO ARE, UH, LETTER RECIPIENTS AS WELL AS THE SCHOOLS WILL HAVE AN OPPORTUNITY TO COME AND SPEAK.

UM, UH, WHETHER OR NOT IN FAVOR OR IN OPPOSITION TO, UH, THIS PARTICULAR, UM, THIS PARTICULAR, UH, PROPOSED DISTRICT, UH, RIGHT NOW, UH, BASED ON, UH, THE TIMEFRAME OR BASED ON THE CALENDAR THAT, UM, KAI'S BEEN ABLE TO PUT TOGETHER, UH, WE WOULD LOOK TO HAVE, UM, THE, UM, WE WOULD LOOK TO HAVE THE PUBLIC HEARING AND THE FIRST READING ON SEPTEMBER 25TH, AND THEN THE FINAL, UH, SECOND, THE SECOND READING AND FINAL ADOPTION WOULD THEN OCCUR ON OCTOBER 23RD.

SO, UM, YOU CAN SEE WHERE, YOU KNOW, THIS IS A RELATIVELY LENGTHY PROCESS BECAUSE OF THE VARIOUS NOTIFICATION REQUIREMENTS TO PROPERTY OWNERS AND THE SCHOOLS INVOLVED.

UH, UM, AND THAT'S ALL DRIVEN BY STATE STATUTE.

WE'LL SEE THIS ON MONDAY'S AGENDA FOR THEM MEETING.

NEXT ITEM THREE

[ Water Infrastructure Update]

MR. SIKOWSKI, UM, YES, YOU HAVE AN UPDATED, UH, TIMELINE OR YOU HAVE AN UPDATED, UM, CHART, UH, INCLUDED IN YOUR WORK SESSION, UH, WITH RESPECT TO, UH, SOME OF THE PROJECT BENCHMARKS OR

[01:00:01]

SOME OF THE PROCESS BENCHMARKS.

UH, YOU'LL NOTE THAT COMPARED TO, UH, THE PREVIOUS WORK SESSION, UH, WE'VE, UH, CUT SOME TIME OFF, UH, A FEW OF THESE, UH, AND ADDED SOME, SOME MORE TIME TO OTHERS.

UH, BUT THE FACT OF THE MATTER REMAINS THAT WE'RE CONTINUING TO MAKE PROGRESS, UH, TO TRY AND GET, UH, THE 2023 WATER MAIN, UH, REPLACEMENT PROGRAM, UH, TO THE ACTUAL CONSTRUCTION PHASE AS QUICKLY AS WE CAN.

SO, HAPPY TO ANSWER ANY QUESTIONS OR CONCERNS, UH, COUNSEL MAY HAVE, UH, REGARDING THIS PIECE OF, UH, IMPRESSION MS. KITCHEN.

SO HAVE YOU STARTED TALKING ABOUT AL ALTER? REMEMBER WE TALKED ABOUT THE SCHOOL ISSUES IF THIS STARTS SEPTEMBER 1ST ON ALTAR? CORRECT.

SO, YES.

SO WE'VE HAD CONVERSATIONS AT THE STAFF LEVEL ABOUT WHAT WE CAN DO TO TRY AND ACCOMMODATE, UM, THE SCHOOL SCHEDULE, THE PAVING SCHEDULE, UM, AND HOW THEY RELATE TO, UM, YOU KNOW, THE COMINGS AND GOINGS.

UM, WE'RE NOT QUITE SURE WHAT THAT LOOKS LIKE YET, BUT WE ARE TALKING ABOUT THAT AT THE STAFF LEVEL SO THAT WE CAN TRY AND BE THOUGHTFUL ABOUT THAT WHEN THE TIME COMES SO WE CAN MINIMIZE THE DISRUPTION YEAH.

FOR HOW MUCH I WANT IT DONE.

I ALSO DON'T WANNA MAKE IT A BIG INCONVENIENCE FOR THE PARENTS TRYING TO GET THEIR KIDS TO SCHOOL.

ANYBODY ELSE HAVE ANY COMMENTS, QUESTIONS? OKAY.

WE'LL SEE ON TO THE NEXT AGENDA ITEM.

ITEM THREE J, STORAGE

[ Storage Facilities Moratorium]

FACILITIES, MORATORIUM.

TONY, MRS. BURGE.

UH, THIS WAS AN ITEM THAT, UH, MRS. BURGEON REQUESTED TO DISCUSS ON THE AGENDA, SO I'M, TURN IT OVER THERE.

UM, JUST SO EVERYONE KNOWS, IT WASN'T, UH, JUST ME WHEN WE HAD A DISCUSSION AT A PREVIOUS WORK SESSION, UM, I GOT THE, UH, FEELING THAT THERE WAS, UM, MULTIPLE, UM, PEOPLE WILLING TO HAVE THIS DISCUSSION, WHICH IS WHY IT'S PUT ON THE, ON THE AGENDA.

UM, AND IT WAS INADVERTENTLY LEFT OFF THE LAST ONE.

UM, BUT, UM, THERE'S BEEN A LOT OF CONCERN ABOUT WHERE THE STORAGE FACILITIES ARE BEING PUT, HOW CLOSE THEY ARE TO RESIDENTIAL AREAS, UM, AND, UM, I THINK IT WOULD BE BENEFICIAL TO THE CITY TO ESTABLISH A MORATORIUM TO NOT STOP, UH, THE, UM, ADDITION OF STORAGE FACILITIES, BUT TO, UM, ESTABLISH A CODE THAT WOULD DEFINE THE LOCATIONS OF WHERE THEY ARE.

THINGS LIKE THE HOURS OF OPERATION, THE, THE DESIGN STANDARDS AND, UM, SIMILAR THINGS.

AND, UM, PUT IT ON FOR MAYBE A YEAR, TWO YEARS, AND GIVE THE CITY TIME TO FIGURE OUT WHERE THEY WANT TO GO WITH THAT AND, AND THEN CO CODIFY IT, UM, SO THAT, UM, WE MOVE SMARTLY IN THE DIRECTION OF WHEN WE ALLOW, UM, STORAGE FACILITIES TO COME INTO THE CITY.

SO THAT IS WHY, UM, WHY WE'VE ASKED TO PUT, UH, PUT THIS ON THE AGENDA FOR DISCUSSION.

AND I HOPE THAT WE CAN, UM, GET SOME LEGISLATION DRAWN UP TO, UM, PROPOSE A MORATORIUM, UM, WOULD SAY TWO YEARS.

IF IT GETS DONE IN SIX MONTHS, THEN THAT'LL VOID OUT THE, YOU KNOW, WE CAN, UM, WE CAN VOTE AWAY THE MORATORIUM.

BUT, UM, I THINK THAT IT IS A DISCUSSION AND, AND I THINK THAT, UM, OUR PLANNER, ERIN, UM, CLL HAS ALSO AGREED THAT WE NEED TO TAKE A LOOK AT THIS AND MAKE SURE THAT WE'RE DOING A SMARTLY IN THE FUTURE.

I CONCUR.

MRS. BURCH, ANYBODY ELSE HAVE COMMENTS? MR. WEBB? WE'LL START AT THE END AND COME DOWN, BE NEXT.

YEAH, I WOULD JUST STATE THAT, UM, CITY OF CENTERVILLE WENT THROUGH A VERY SIMILAR SITUATION.

THEY CALLED FOR A ONE YEAR MORATORIUM ON STORAGE FACILITIES.

DURING THAT TIME, THE CITY OF CENTERVILLE WAS ABLE TO GO BACK AND TAKE A HARD LOOK AT THEIR ORDINANCES, AND THEY CAME UP WITH SOME REALLY, REALLY GOOD POINTS IN THEIR ORDINANCES REGARDING LOCATION, HOURS OF OPERATION, SCREENING, UM, A WHOLE LOT OF THINGS THAT ARE, ARE CURRENTLY, I WON'T SAY MISSING IN OUR CODE, BUT ARE CURRENTLY JUST ALLOWED IN OUR CODE.

SO CENTERVILLE, BY TAKING A ONE YEAR MORATORIUM, WAS ABLE TO TIGHTEN UP THEIR ORDINANCES SIGNIFICANTLY, AND, UH, AS A RESULT, THEN THEY RESUMED OPERATIONS.

WERE ABLE TO ALLOW STORAGE FACILITIES IN PLACES THAT MADE SENSE.

UM, NONE OF IT WAS EARTHSHATTERING.

UH, IN FACT, IF YOU'D LIKE TO LOOK IT UP, THERE'S A REALLY GOOD ARTICLE, DAYTON DI NEWS FROM ABOUT THE TIME THEY DID IT.

THAT GOES INTO ALL THE PROS AND CONS, BUT I THINK IT'S A SENSIBLE APPROACH FOR US TO TAKE, UH, IF COUNSEL AGREES.

I, I, MR. LY HAD

[01:05:01]

HIS HAND UP FIRST.

JUST I GET YOU NEXT.

MR. ARDO? YES, MR. LYS.

VICE MAYOR.

UM, COUNCILWOMAN BIRCH IS THIS, UM, ARE, UH, THIS IS A NEW ISSUE FOR ME.

SO IS, IS THIS IN YOUR MIND, UH, GOING TO BE LIKE A STORAGE FACILITY DISTRICT? NO.

NO, NO, NO.

SO WHAT WOULD THAT LOOK LIKE POSSIBLY GOING FORWARD? IF WE PUT A MORATORIUM ON IT AND WE TOOK A LOOK AT IT, UM, WHAT WOULD BE LIKE THE END RESULT? WHAT WOULD THAT LOOK LIKE? WELL, THAT IS WHY PUT A MORATORIUM ON SO THAT, UH, OUR PLANNERS, UH, AND, UH, STAFF CAN DO, UH, RESEARCH ON SIMILAR, UM, POLICIES, LEGISLATION THAT GOVERN THOSE THINGS AND MAKE SURE THAT, UH, WE COME UP WITH A, UM, SOLUTION THAT IS IN THE BEST INTEREST OF THE CITY.

I, I CAN'T DICTATE, I WOULDN'T BEGIN TO DICTATE HOW THIS WOULD LOOK.

UM, IT'S JUST, UM, IT'S JUST, UH, LIKE MR. WEBB SAID, TIGHTENING UP OUR EXISTING CODES AND, UM, THERE'S NOTHING TO BE LOST BY DOING THIS AND EVERYTHING TO BE GAINED BY MAKING SURE THAT, UH, WE DON'T PUT 'EM IN NEXT TO NEIGHBORHOODS AND, AND AREAS THAT ARE REALLY NOT CONDUCIVE TO, UM, TO THAT TYPE OF A FACILITY.

ALL RIGHT.

I WOULDN'T HAVE A PROBLEM LOOKING AT A POLICY.

THANK YOU MR. LINES, MR. AUTO.

YEAH, I WAS GONNA, I HAVE NO PROBLEM SITTING DOWN AND LOOKING AT POLICY TO KIND OF FIGURE OUT MAYBE WHAT WE WANT DESIRE FOR OUR COMMUNITY.

I MEAN, WE'VE DONE THAT ON A MILLION THINGS BEFORE.

I DON'T UNDERSTAND THE, THE NECESSITY OF A MORATORIUM TO DO SO, THOUGH.

CAUSE WE'VE DONE IT WITH A LOT OF OTHER THINGS.

AS, AS MR. WEBB HAD MENTIONED.

YOU KNOW, WE HAVE A LOT OF GOOD EXAMPLES AROUND US.

YOU KNOW, NOTHING, NOTHING.

WE'RE NOT CHEATING BY TAKING A GOOD EXAMPLE AND, AND APPLYING IT.

UM, I JUST, I, I DON'T, I JUST DIDN'T UNDERSTAND THE MORATORIUM ASPECT OF IT.

I DON'T HAVE NO PROBLEM WITH ADJUSTING IT.

RIGHT.

UM, AND I'M ALSO CURIOUS WHY, WHY THIS DIDN'T COME UP.

UH, WAS IT, IS IT LAST YEAR TIME, FL IS LAST YEAR, UM, DURING THE, UH, IT DID, DURING THE, UH, IT DID, CONCERNS HAVE BEEN RAISED EVERY TIME THAT WE'VE HAD A, A FACILITY THAT WAS PROPOSED.

SO THIS IS NOT A NEW ISSUE.

IT HAS BEEN SOMETHING WE, WE HAD AN ORDINANCE REVIEW COMMISSION.

WE COULD HAVE GONE THROUGH ALL OF THAT IF WE HAD BEEN WELLED THAT THAT WAS A CONCERN, AND WE COULD HAVE DONE THAT.

UM, I, I DON'T UNDERSTAND WHY THERE'S COME AT THAT TIME.

WELL, THERE'S, YEAH, THERE'S A LOT OF ORDINANCES THAT YOU LOOK FOR, UH, THINGS THAT ARE OUTDATED.

BUT AS THINGS LIKE THIS COME UP AND YOU REALIZE, I MEAN, AARON HAS GONE THROUGH SO MANY, UH, CODE EVALUATIONS AND RECOMMENDED CHANGES SINCE HE'S BEEN ON BOARD.

AND IT, IT'S NOT THAT OUR COACH WERE BAD, IT'S JUST THAT THEY'RE NOT SYNCED.

HUH? THEY'RE NOT SYNCED.

THEY'RE, WELL, THEY'RE NOT, THEY'RE NOT, UH, CURRENT, I GUESS I COULD SAY THAT, THAT THEY'RE NOT AS TIGHT AS THEY NEED TO BE IN ORDER TO MAKE SURE THAT OUR CITY MOVES FORWARD IN THE DIRECTION THAT WE WANT IT TO.

IN MY OPINION, A LOT OF OUR CODES ARE NOT AS TIGHT AS THEY CAN BE.

AND WE'VE LOOSENED THEM OVER THE YEARS TO ALLOW BUILDINGS TO DO THINGS THAT WE DIDN'T USED TO DO.

AND, AND THAT'S CORRECT.

SO WE, THAT'S, THAT'S ON US.

UM, WE SHOULD NEVER HAVE DONE THAT, IN MY OPINION, WITH A LOT OF THE BUILDING CODES, WE'VE BACKED AWAY FROM SOME STUFF FOR WHAT REASON? I DON'T KNOW.

BUT, WELL, WE CAN'T GO IN DEPTH ON EVERY SINGLE CODE ON A CODE REVIEW COMMISSION.

AND, AND SO AS INSTANCES COME UP, OR IF PEOPLE ASK FOR VARIANCES OR WHATEVER, THEN WE DELVE DEEPER INTO THOSE CODES AND REALIZE THAT MAYBE SOMETHING WASN'T THERE THAT SHOULD BE THERE.

AND SO WE MOVE FORWARD TO TRY TO, TO FIX THAT.

AND THE MORATORIUM IS SIMPLY, I MEAN, I DON'T MIND SAYING ONE YEAR, BUT IT'S, IT'S JUST A MATTER OF IT STOPS ANY, ANY MORE.

IT, IT PUTS A, A PAUSE ON ANY MORE STORAGE FACILITIES COMING INTO THE CITY UNTIL WE FIGURE OUT WHAT WE WANT THEM TO LOOK LIKE.

TO ADDRESS COUNCIL MAN'S, UH, COMMENT.

MR. OH, I'M SORRY.

ARE YOU DONE, MR. ADO? YEAH.

YEAH, I'M DONE.

I'M JUST, I'M VERY CONFUSED RIGHT NOW.

BUT GO AHEAD, MR. WEBB.

MY QUESTION WOULD BE FOR, UM, BRIAN, UH, WITHOUT DIVULGING ANY, UM, CONFIDENTIAL INFORMATION, HAS THE CITY RECEIVED ANY MORE INQUIRIES ABOUT POTENTIAL STORAGE FACILITIES COMING TO HUBER? UH, TO MY KNOWLEDGE, WE HAVE ONE INQUIRY FROM AN EXISTING FACILITY, UM, THAT WOULD, UH, THAT, UH, IS LOOKING TO EXPAND ITS CURRENT FOOTPRINT.

UH, BUT THAT'S, UH, BUT THAT'S THE BEST OF MY KNOWLEDGE, THE ONLY INTEREST WE'VE HAD IN, IN A STORAGE FACILITY IN OUR COMMUNITY IN THE LAST SEVERAL MONTHS.

THEN, UH, I'D ALSO LIKE

[01:10:01]

AND THAT IS THE REASON CENTERVILLE DID THIS, I BELIEVE IN, IN READING ALL THEIR STUFF, IS, UM, THEY WERE AT A POINT WHERE THEY DIDN'T HAVE ANY APPLICANTS IN THE PIPELINE.

SO THEY DECIDED TO PUT A MORATORIUM IN JUST BECAUSE RIGHT NOW, STORAGE FACILITIES, AS YOU CAN TELL, ARE, ARE THEY'RE COMING IN LEFT AND RIGHT.

MM-HMM.

, SO CENTERVILLE SAW THAT OPPORTUNITY FOR A PAUSE, AND THEY PUT ON A MORATORIUM THAT GAVE THEIR PLANNING COMMISSION AND THEIR PLANNER TIME TO PUT TOGETHER, REALLY GO THROUGH THE ORDINANCES.

AND I'M SORRY, I CAN'T COME UP WITH SOME OF THE SPECIFICS.

UH, I USED TO KNOW 'EM BY HEART, BUT, UH, SOME DEAL WITH LOCATIONS AND FENCING, LIGHTING, ALL THE THINGS THAT, AS YOU AND I SERVED ON THE ORDINANCE REVIEW COMMISSION, THINGS WE LOOKED AT, BUT IN THIS CASE HERE, A MORATORIUM GAVE THEM TIME TO PULL ALL THE TEAM TOGETHER AND DECIDE WHAT THEY THINK, UH, STORAGE FACILITIES SHOULD LOOK LIKE.

AND AN ANSWER TO COUNCILMAN LYON'S QUESTION IT, THEY REALLY DIDN'T PUT 'EM IN A DISTRICT OR CREATE A SPECIAL ZONING.

WHAT THEY DID WAS PUT UP REQUIREMENTS THAT IT WAS SO FAR AWAY FROM RESIDENTIAL, SO FAR AWAY FROM, UM, UMSIMILAR USES AND THINGS LIKE THAT.

AND I, MY GUT FEELING AFTER READING THE, UH, REPORT WAS THAT THEY WERE REALLY LOOKING TO PROTECT THEIR ASSET ASSETS WITHIN THE CITY.

THEY'RE, THEY'RE PRIME REAL ESTATE DEVELOPMENTS FROM BECOMING, AS WE KNOW, STORAGE SHEDS THAT PAY VERY LITTLE, UH, WITH REGARD TO CITY IN TERMS OF TAX DOLLARS OR PAYROLL OR DEVELOPMENT.

SO, UM, THAT, THAT TO ME WAS THE ANSWER AS TO WHY A MORATORIUM.

UH, AND, UH, NANCY SAID TWO YEARS, UH, CENTERVILLE WAS A YEAR, BUT I DON'T THINK IT TOOK 'EM, UM, HALF OF THAT TO DEVELOP THEIR STANDARDS.

SO I THINK WHATEVER THE TIME IT TAKES A MORATORIUM UNTIL SUCH TIME AS WE'RE ABLE TO HAVE ALL OF OUR DUCKS IN A ROW AND ALL THE LANGUAGE APPROPRIATE WOULD BE MY, UM, PERSONAL, UH, REQUEST.

I'LL JUST SAY, I, I DON'T, UM, AGAIN, I HAVE NO ISSUE WITH DISCUSSING ORDINANCES AND HOW THEY'RE WRITTEN AND WHAT THEY REQUIRE AND WHAT WE REQUIRE, HOW WE WANT TO SEE THESE THINGS.

I JUST, I, I DON'T THINK I CAN SUPPORT A MORATORIUM.

I DON'T THINK THAT'S NECESSARY.

UM, IT JUST, I DON'T KNOW.

I MEAN, WE, EVERY, EVERY NEW, EVERY NEW ITEM THAT COMES INTO THE CITY ALONG THOSE LINES, IT'S GONNA HAVE TO COME IN FRONT OF US EVENTUALLY ANYWAY, AND PLANNING COMMISSION.

SO, I MEAN, WE CAN, WE STILL GOTTA PLAN 'EM AS THEY COME THROUGH.

UM, AND AGAIN, I DON'T THINK WE'RE GONNA NEED A YEAR.

I DON'T THINK WE'RE GONNA NEED SIX MONTHS TO MAKE, TO FIGURE THIS OUT.

I THINK IF WE ADD GOOD EXAMPLES THAT WE CAN, WE CAN USE AND WE CAN PUT TOGETHER, UM, WE COULD HAVE THIS KNOCKED OUT IN SHORT TIME.

THAT'S MY, JUST MY OPINION.

ANYBODY ELSE? OKAY.

SOUNDS LIKE WE'LL SEE IT ON THE MONDAY'S AGENDA.

ITEM THREE K.

[ City Benevolence Policy]

I DON'T, I DON'T THINK WE'LL HAVE IT.

ANYTHING ON MONDAY WON'T HAVE'S AGENDA.

IT WOULD PROBABLY BE JUST DIRECTION TO STAFF TO START, START WORKING ON IT, LOOKING INTO SOME OF THE EXAMPLES OR TO DRAFT ORATORY AND LEGISLATION, IF THAT'S DIRECTION COUNCIL WANTS TO GO.

CORRECT.

WE'LL, UM, WE'LL PREPARE A, UM, WORK WITH THE LAW DIRECTOR TO PREPARE A DRAFT OF WHAT A MORATORIUM LEGISLATION WOULD LOOK LIKE.

AND THEN, UH, I'LL ALSO TALK WITH THE PLANNER ABOUT PULLING SOME, UM, EXAMPLES OF WHAT OTHER COMMUNITIES HAVE DONE SO WE CAN, UH, GET WORKING ON THAT, UH, AND, UH, AND KEEP THAT MOVING FORWARD REGARDLESS OF WHETHER OR NOT THE, THE MORATORIUM WINDS UP BEING EFFECTIVE.

THANK YOU, BRIAN.

OKAY, NEXT ITEM.

UM, THREE K CITY BENEVOLENCE POLICY, TONY.

RECOMMENDATION THAT THE TERM IMMEDIATE FAMILY MEMBER WOULD, UH, BE LIMITED TO JUST, UH, SPOUSE, PARENT, CHILD, OR STEPCHILD OF A CITY EMPLOYEE, MEMBER OF COUNSELOR OR CITY OR BOARD COMMISSION MEMBER.

SO THE CITY CURRENTLY HAS A BENEVOLENCE POLICY.

AND THE PURPOSE OF THIS, UH, EXISTING POLICY IS SO THAT THE CITY CAN PROVIDE CARDS, GIFTS, UM, FLOWERS TO CITY EMPLOYEES, MEMBERS OF CITY COUNCILORS, CITY BOARDS AND COMMISSION MEMBERS, OR OTHER CIVIC LEADERS IN THE CASE OF SERIOUS ILLNESS AND OR, UH, DEATH.

SO, UM, THIS HAS BEEN A POLICY THAT'S BEEN IN PLACE FOR A NUMBER OF YEARS.

WE'VE RECOGNIZED OVER TIME THAT THERE'S SOME ADJUSTMENTS THAT MAYBE NEED TO BE MADE TO THE POLICY TO MODIFY THE POLICY.

UM, SO THE MODIFICATIONS THAT ARE BEING PROPOSED, UH, TO THIS POLICY INCLUDE, UM, UH, REDEFINING THE TERM IMMEDIATE FAMILY MEMBER AND THE EXISTING POLICY AND, UM, RECOGNIZING WE WANNA BE GOOD STEWARDS OF PUBLIC FUNDS THAT ARE BEING USED FOR THIS PURPOSE.

UM, THE TERM IMMEDIATE FAMILY MEMBER IS PRETTY BROAD.

IT INCLUDES, UH, AS FAR AS GRANDPARENTS, SIBLINGS, UM, AND, UH, AUNTS AND UNCLES.

AND, UM, SO, UH, WE'RE MAKING A

[01:15:01]

UM, WE THINK THOSE ARE APPROPRIATE GUIDELINES TO KIND OF STREAMLINE THIS, UM, IN THE USE OF THESE FUNDS.

UH, THE OTHER THING THAT HAS COME UP IS, UM, UH, RECOGNITION THAT, UM, IN THE COVID AREA, COVID ERA, IN THE POST COVID ERA, THAT WE'VE HAD SOME SITUATIONS WHERE, UM, IN THE INCIDENTS OF DEATH, THE PEOPLE ARE NOT HOLDING, UH, FUNERAL, UM, CEREMONIES QUITE AS FREQUENTLY.

UM, OFTEN WE ALSO HAVE SITUATIONS WHERE FAMILIES MIGHT IDENTIFY A CHARITY WHERE, UH, DONATION COULD BE MADE IN LIEU OF FLOWERS, AND OUR CURRENT POLICY DOES NOT ALLOW FOR THAT.

SO THE OTHER RECOMMENDED CHANGE, UH, TO THIS POLICY WOULD BE TO ADD A PROVISION IN THE CASE OF DEATH THAT WE COULD, UM, MAKE A DONATION TO A NOT-FOR-PROFIT AND TAX EXEMPT ORGANIZATION OR CHARITY, UM, DESIGNATED BY THE FAMILY OF THE DECEASED, UM, IN LIEU OF FLOWERS.

AND, UM, THIS HAS BEEN REVIEWED BY OUR LAW DIRECTOR TO MAKE SURE THAT THIS IS AN APPROPRIATE AND, UH, LEGAL USE OF PUBLIC FUNDS, UH, TO DO SO.

UM, SO THERE'S THAT CHANGE, AND THEN WE'D MADE A DIFFERENTIATION.

UM, WE MADE A SLIGHT INCREASE IN THE AMOUNT, UH, THAT WOULD BE PROVIDED FOR THESE, RECOGNIZING THAT THERE'S INFLATION AND INCREASED COSTS.

BUT THEN, UM, CURRENTLY THERE'S A SITUATION WHERE, UH, AN I, A GIFT OR FLOWERS FOR AN ILLNESS ARE THE SAME AS FOR A FUNERAL.

AND, UH, TYPICALLY THE FUNERAL FLOWERS ARE AT A HIGHER AMOUNT.

SO WE'VE, UH, CREATED DISTINCT AMOUNTS FOR THOSE TWO SEPARATE TYPES OF SITUATIONS, UH, RECOGNIZING THAT THERE MAY BE A DIFFERENT VALUE.

AND THEN I THINK THE LAST MAJOR CHANGE THAT WE HAD, UH, RUN INTO IS, CURRENTLY THE CURRENT POLICY ALLOWS FOR ANY PARTICULAR INCIDENT FOR EACH DEPARTMENT OR DIVISION TO, UM, MAKE A GIFT OR, UH, PROVIDE FLOWERS FOR A PARTICULAR SITUATION.

SO WE'VE HAD SOME DESKS WHERE SOMEBODY HAS BEEN, UM, ASSOCIATED WITH MULTIPLE DEPARTMENTS.

AND SO THE CITY HAS, UM, SOMETIMES KNOWINGLY, SOMETIMES UNKNOWINGLY SENT, UH, FLOWERS FOR THE SAME OCCASION FROM LIKE THREE DIFFERENT DEPARTMENTS.

UM, SO THIS WOULD RESTRICT THAT TO ONE, UH, GIFT OR FLOWERS FOR ANY PARTICULAR SITUATION FROM THE CITY, UM, RATHER THAN ALLOW IT TO BE, UH, DEPARTMENT OR DIVISION BASED.

SO, UM, THAT'S PRETTY MUCH, UH, THE SUMMARIZATION.

UM, THE, THE REVISED POLICY HAS BEEN PLACED IN THE COUNCIL PACKET ALONG WITH THE RESOLUTION FOR APPROVAL.

AND IF THERE'S NO OBJECTIONS, I WOULD ASK FOR COUNCIL'S APPROVAL OF THIS RESOLUTION ON MONDAY.

ANY QUESTIONS FOR MR. ROGERS? OKAY.

I THINK WE'LL SEE THAT ON MONDAY.

IS THERE AN EXECUTIVE SESSION? YES.

UH, WE HAVE A NEED FOR AN EXECUTIVE SESSION.

TONY, WILL YOU READ THE REASON? YES.

IT WOULD BE, UM, AN EXECUTIVE SESSION PREPARING FOR CONDUCTING OR REVIEWING NEGOTIATIONS OR BARGAINING SESSIONS WITH PUBLIC EMPLOYEES CONCERNING THEIR COMPENSATION OR OTHER TERMS AND CONDITIONS OF THEIR EMPLOYMENT.

MR. LEWIS, UM, WAS THAT THE ONLY REASON FOR EXECUTIVE SESSION? YES, SIR.

UM, WOULD WE LIKE TO ENTERTAIN, UH, I'D LIKE TO ENTERTAIN A MOTION, YES.

WOULD YOU, WOULD WE LIKE TO ENTERTAIN ALSO A MOTION TO GO IN EXECUTIVE SESSION FOR PENDING LEGISLATION CONSIDERING THE SKILL GILIS, SKILL WEIS LAWSUIT AS WELL? NO, I DON'T, UH, THAT'S WOULD PENDING OR IMMINATE LITIGATION.

I DON'T KNOW IF YOU'RE PREPARED TO SPEAK TO THAT THIS EVENING.

UH, MR. MC? YEAH, I DID NOT KNOW THAT THAT WOULD BE COMING UP, SO I DON'T HAVE TOO MUCH TO ADD TO THAT AT THIS TIME.