Mar 22, 2022 Council Work Session

AFTER.

[00:00:05]

[1. Call Meeting To Order/Roll Call]

AND WELCOME TO THE HUBER HEIGHTS CITY COUNCIL WORK SESSION.

TODAY'S DATE IS MARCH 22ND, 2022.

IT'S 6 0 1 OR GETTING STARTED.

UH, THIS MEETING IS OFFICIALLY CALLED TO ORDER SOON, MR. ROGERS, IF YOU WOULD CALL THE ROLL PLEASE.

MR. SHAW HERE, MS. BAKER, MR. CAMPBELL, MRS. HERE, MR. OTTO HERE, MR. LYONS HERE.

THIS IS KITCHEN HERE, MR. WEBB AIRPORT HERE.

AND I,

[2. Approval of Minutes]

WE HAVE ONE SET OF MINUTES, WHICH IS ITEM TWO EIGHT ON THE AGENDA.

AND THAT IS FROM MARCH 8TH, 2022.

THOSE MINUTES HAVE BEEN DISTRIBUTED.

ARE THERE ANY QUESTIONS? COMMENTS, CONCERNS, CORRECTIONS, LET US KNOW.

OKAY.

SEEING NONE OF THOSE MENTAL STANDS APPROVED

[ City Manager Report/Water Infrastructure Update]

I'M THREE EIGHT.

WE'LL GET STARTED WITH, UM, UH, BRIAN'S CITY MANAGER REPORT AND A WATER INFRASTRUCTURE UPDATE.

SO, BRIAN, UH, THANK YOU MR. MAYOR, A COUPLE OF ITEMS FOR COUNSEL'S ATTENTION TONIGHT.

UH, WANT TO LET YOU KNOW THAT WE'RE GETTING READY TO KICK OFF THE COMP PLAN.

WE'VE GOT A FINAL, UH, WE'LL CALL IT AN INTERNAL PREP MEETING WITH STAFF AND CONSULTANTS ON MONDAY NEXT WEEK TO MAKE SURE WE'RE ALL ON THE SAME PAGE GOING FORWARD.

THERE IS SOME, UH, RELEVANT ACTIVITY ON THE WORK SESSION AGENDA LATER THIS EVENING, UH, HAMPTON AT THE HEIGHTS, WHICH IS THE PROPOSED DEVELOPMENT AT THE LAYMAN FARM.

THAT'S OUR PROJECT.

UH, WE'RE LOOKING TO SEE THAT, UH, HERE AT COUNCIL, FOLLOWING THE PLANNING COMMISSION, UH, IN, UH, AN EARLY, UM, EXCUSE ME IN EARLY APRIL.

SO COUNCIL SHOULD EXPECT TO SEE THAT ON FOUR 11, UH, AND WE'RE GETTING SOME GOOD TRACTION OVER THERE, HAD AN OPPORTUNITY TO TALK WITH, UH, UH, ONE OF THE PRINCIPALS, UH, WITH THE DEVELOPMENT COMPANY AND THEY'RE TALKING TO, UH, MULTIPLE SIT-DOWN RESTAURANTS AND SOME MEDICAL USERS, SO INTERESTED TO SEE WHAT THE OUT LOTS WILL LOOK LIKE ASSOCIATED WITH THAT PROJECT.

BUT, UH, THEY'RE GETTING A LOT OF, UH, GENERATED INTEREST IN THE, UH, IN THE AREAS WHERE COUNCIL, UH, WANTED THEM TO HAVE INTERESTS TO THAT SEEMS TO BE COMING TOGETHER QUITE NICELY.

UH, ALSO SPENDING SOME TIME, UH, MOVING FORWARD ON THE PUBLIC WORKS FACILITY, UH, PROJECT AS WELL, UH, LOOKING TO DIAL IN A COUPLE OF FINAL POTENTIAL SITE LOCATIONS TO BRIEF COUNCIL ON HOPING ANOTHER FEW WEEKS ON THAT BEFORE WE CAN BE BACK TO TALK IN MORE DETAIL ABOUT WHERE WE MIGHT BE GOING, BUT, UH, LAND IS HARD TO COME BY IN, IN, UH, THE LOCATIONS THAT WE WANT MORE IMPORTANTLY LAND WITHOUT RESTRICTIONS OR CONDITIONS OR OTHER CAVEATS.

SO, UH, PROGRESS ON THAT AS WELL.

UH, AND WE'LL SHARE THAT WITH YOU.

UH, VERY SHORTLY.

I ALSO WANT TO LET COUNCIL KNOW THE PUMP TRACK, WHICH IS THE OUTSTANDING ITEM OVER AT MONETA, UH, THAT IS SCHEDULED TO BEGIN, UH, WORK, UH, THE WEEK AFTER EASTER.

UH, AND IT SHOULD TAKE ABOUT, UH, FIVE TO SIX WEEKS, ACCORDING TO THE PARKS MANAGER, WANTING TO MAKE YOU AWARE OF THOSE.

UH, THAT'S THE GENERAL CITY MANAGERS REPORT, UH, SPECIFIC TO THE WATER SYSTEM.

UH, JUST A REMINDER THAT THE INTEGRITY STUDY IS CURRENTLY UNDERWAY IN OUR NEXT CHECK-IN SCHEDULE, UH, WITH THE CONSULTANT ON THAT IS JUNE 7TH.

UH, SO IF YOU DON'T HEAR ANYTHING FROM US BETWEEN NOW, AND THEN IT IS NOT THAT WE DON'T HAVE, WE'RE NOT WORKING ON IT, BUT IT'S IN THE CONSULTANT'S HANDS AND THEY WERE PUTTING TOGETHER, UH, THE, UM, ALL OF THE APPROPRIATE INFORMATION AND OUR NEXT SCHEDULED CHECK-IN WITH THEM IS, UH, AS I SAID, JUNE 7TH, UH, ALSO TO LET COUNCIL KNOW A WELL FIELD EXPANSION IS UNDERWAY.

UH, THE ENGINEER HAS SPOKEN WITH COUNSEL ABOUT THE NEED TO ADD AN ADDITIONAL WELL AND ACQUIRE SOME PROPERTY.

SO THE ENGINEER AND, UH, VARIOUS CONSULTANTS, AS WELL AS THE CITY ATTORNEY ARE WORKING THROUGH, UH, WORKING THROUGH THAT PROCESS.

SO IT IS STARTED AND UNDERWAY, UH, THE EAST WATER MAIN EXTENSION PROJECT, UH, WE'RE AT 90% DESIGN.

THIS IS TO TAKE WATER MAY NOT BELL FOUNTAIN TO SERVICE THE 70 A CENTER POINT 70 AREA THAT IS NOW 90% DESIGN.

WE WERE WAITING ON THE SEWER TO CATCH UP AND WE'LL BE SUBMITTING TO EPA LEE APRIL, I BELIEVE, UH, FIRST PART OF MAY FOR ALL THE APPROPRIATE PERMITTING FOR THOSE SYSTEMS TO BE CONSTRUCTED.

AND THE OTHER ITEM I HAVE FOR COUNCIL TONIGHT IS CHIPPING.

THEN, UH, WE'LL BE GETTING, UH, WORK ON REPAIRING THAT WATER LINE OVER THERE.

UH, THAT'LL BE A LARGER PROJECT.

THAT'S OLD, UH, CONCRETE PIPE AND WE'LL NEED TO SET A TEMPORARY LINE.

SO THOSE RESIDENTS CAN HAVE SERVICE.

IT'LL BE A FEW DAYS FOR THEM TO BE ABLE TO PULL OUT THAT CONCRETE AND PUT IN A NEW APPROPRIATE PIPING.

UH, WE'RE WAITING ON THE CONTRACTOR TO CLEAR THEIR SCHEDULE, TO BE ABLE TO HAVE THE TIME TO DEVOTE TO THAT PROJECT SHOULD BE ANOTHER WEEK OR TWO BEFORE WE SEE ACTION OVER THERE.

BUT THAT IS WORK.

THAT IS FORTHCOMING.

THAT'S EVERYTHING I HAVE, UH, MR. MAYOR, UNLESS THERE'S ANYTHING FROM COUNCIL.

I THANK YOU.

ANY QUESTIONS FOR BRIAN ON ANYTHING HE DISCUSSED ON THE UPDATE? OKAY.

[ DOJ Bulletproof Vest Grant Application - Police Division]

THANK YOU, SIR.

UH, THE CHIEF COULD NOT BE WITH US TONIGHT.

THEY'RE ACTUALLY OUT SELECTING THE NEXT CANINE FOR THE DEPARTMENT, WHICH IS WHY HE'S NOT ABLE TO BE HERE TONIGHT.

UH, BUT, UH, WE WOULD ASK THE COUNCIL CONSIDER LEGISLATION ON MONDAY,

[00:05:01]

UH, THIS IS A REOCCURRING APPLICATION.

THIS IS A REVOLVING APPLICATION.

THIS BODY HAS MADE APPLICATION TO THIS PROGRAM IN THE PAST AND WE HAVE BEEN SUCCESSFUL.

SO WE WOULD ASK THAT YOU AUTHORIZE LEGISLATION TO DO SO AGAIN ON MONDAY.

OKAY.

THANKS AND DISCUSSION, OR ANY OBJECTIONS TO MOVING IT ONTO MONDAY.

OKAY.

[ Increase Not To Exceed Amount - Landscape Structures/Penchura - Parks and Recreation]

THANK YOU, MR. MAYOR.

UH, THIS PARTICULAR ITEM IS ASSOCIATED WITH THE ACTUAL INSTALLATION AND THE GROUNDWORK OF THE PLAYGROUNDS.

THE PLAYGROUNDS HAVE BEEN ORDERED, AND THEY WERE, UH, IN THE LEGISLATION WHICH AUTHORIZED, UH, THE PLAYGROUND ORDER, UH, PLAYGROUND ORDERING TIED IN THIS WORK WITH IT.

AND ALTHOUGH THEY ARE SEPARATE BECAUSE THE INITIAL LEGISLATION BROUGHT THEM TOGETHER AND MARRY THEM AS A PROJECT, FINANCE HAS ASKED THAT COUNCIL ADOPT, UH, THIS LEGISLATION ON MONDAY SO THAT BOTH OF THESE PROJECTS, BECAUSE THEY WERE TIED TOGETHER IN THE INITIAL LEGISLATION WILL CONTINUE TO BE TIED TOGETHER AND MEET ALL OF THE APPROPRIATE REQUIREMENTS OF THE CODE FOR FINANCING.

AND WE WOULD ASK THAT YOU ADOPT THAT ON MONDAY.

OKAY.

SO IS THAT, UM, WHAT DOES IT MEAN SECOND RATE? NO RESOLUTION RESOLUTION.

OKAY.

ANY QUESTIONS, COMMENTS.

[ 2022 Street Program - Award Contract]

UH, YES.

UH, THIS LEGISLATION I SAID IS A FOR THE STREET PROGRAM.

UH, WE BID IT OUT A FEW WEEKS AGO.

UH, WE HAD TWO SECTIONS FOR THAT BID THE BID TABULATIONS IN YOUR PACKET, UH, SECTION A WAS 4 MILLION PAVING OF 25 DIFFERENT STREETS SCATTERED THROUGHOUT THE CITY.

UH, THAT WAS ALSO A MAP SHOWN IN YOUR PACKET.

UH, ALONG WITH THAT, UH, THIS COMES TO APPROXIMATELY SIX MILES OF STREETS THAT WILL BE PAVING.

UH, THERE WERE TWO BIDDERS FOR SECTION EIGHT, BARRETT PAVING AND JOHN R JURGENSON.

THESE ARE THE TYPICAL TWO.

WE ALWAYS GET EVERY YEAR THAT THEY'RE ARE ONLY TWO LARGER COMPANIES LEFT THAT DO THIS AMOUNT OF PAVING, UH, IN THE DAYTON AREA.

UH, THE LOWEST AND BEST BID WAS JOHN R JERGENSON AT ONE POINT OR 1 MILLION, 200, $7,799 AND 70 CENTS.

WE'D LIKE TO AWARD THE PROJECT TO THEM.

UH, BARRETT PAVING CAME IN, UH, AT OVER $330,000 HIGHER THAN JURIES.

UH, TYPICALLY THEY'RE WITHIN 20,000 ON SOMETHING LIKE THIS.

AND FOR SOME REASON, BARRICK WAS REALLY HIGH THIS YEAR.

UH, THE BID AMOUNT, UH, WHICH IS COST PER TON FOR THIS YEAR'S PAVING IS APPROXIMATELY 20% HIGHER THAN LAST YEAR'S BID.

UH, WE ASSUMED DUE TO RISING INFLATION AND HIGHER COST OF OIL, UH, THE PER TON COST DIFFERENCE WAS $74 PER TON.

AND THIS YEAR IT'S $89 AND 50 CENTS PER TON.

UM, SECTION B ON THIS, UH, BIDDING WAS FOR RECOMMEND MIGHT.

AND WE USUALLY ADD THIS TO, UH, A LOT OF MINOR STREETS CALLED A SAX AND THINGS.

IT'S LIKE A SEAL COAT THAT WE PUT ON IT AND HENCE TENDS TO HELP THE ROADWAY LAST ABOUT FIVE TO 10 YEARS LONGER.

UH, THE ONLY BIDDER ON THIS WAS PAVEMENT TECHNOLOGY AT A BID PRICE OF $25,672 AND 50 CENTS.

SO WE WOULD LIKE TO AWARD SECTION B TO THAT COMPANY.

AND, UH, THE THIRD THING ON THE LEGISLATION IS A BOWZER MORTAR WITH A, NOT TO EXCEED 15,000.

UH, THEY DO THE INSPECTION ON OUR PAVING.

THEY TEST THE PAVEMENT AS THEY PUT IT DOWN AT THINGS.

SO WE USE THEM EVERY YEAR FOR THIS, UH, AND THIS PROGRAM IS FUNDED THROUGH THE, UH, DEDICATED STREET CAPITAL IMPROVEMENT FUND.

UH, SO WE'D LIKE TO ACTUALLY AWARD THESE CONTRACTS NEXT WEEK, IF WE COULD.

I DON'T TRUST ANY QUESTIONS, COMMENTS FOR THE STREET PROGRAM, ANY OBJECTIONS MOVES ONTO MONDAY? YES.

MARK RUSS, COULD YOU PROVIDE FOR US IN THE FUTURE AFTER THE VOTE WOULD BE OKAY EVEN, BUT HOW MANY MILES OF STREETS WE'VE PAVED SAY OVER THE LAST FIVE YEARS? SO WE COULD GET A GOOD PERSON.

OKAY.

THIS SOUNDS LIKE MAYBE A HIGHER NUMBER THAN WE HAVEN'T DONE IN THE PAST.

MAYBE IT'S ACTUALLY ABOUT THE SAME.

OKAY.

IT'S USUALLY BETWEEN FIVE AND SEVEN EVERY TIME.

SO THANK YOU.

ANY OTHER QUESTIONS? ANYTHING, YEAH.

RESTAURANT.

WE ORIGINALLY GOING TO TRY TO DO MORE STREETS THIS YEAR.

UM, AND PROBABLY THE COST MADE THAT PROHIBITIVE.

YEAH, BASICALLY WE WERE, WE KNEW WE WERE ASSUMING IT WAS GOING TO BE A HIGHER THIS YEAR, BUT, UH, WE'RE ACTUALLY DOING MORE STREETS.

UH, WE'RE DOING 25, TYPICALLY DO ABOUT 20.

UH, BUT NONE OF THEM THIS YEAR, OUR MAJOR WIDE ROADS, THAT'S USUALLY WHAT TAKES UP, YOU KNOW, THE MILEAGE BRINGS IT DOWN WHEN YOU DO A WIDER ONE.

SO, UM, BUT YEAH, THE COST THIS YEAR HAS CAUSED A LITTLE BIT OF AN ISSUE.

SO, UH, WE'RE DOING WHAT WE CAN, ANY OTHER QUESTIONS? COMMENTS.

OKAY.

AND THERE WAS NO OBJECTION, SOMEONE THAT CORRECT

[ Brandt Pike Revitalization Project]

[00:10:03]

RIGHT.

THANK YOU, MR. MAYOR, A COUPLE OF ITEMS FOR COUNCIL'S INFORMATION TONIGHT.

UH, ONE, UH, I BELIEVE THAT I HAD MADE MENTION THAT MCRPC HAD REACHED OUT TO US WITH RESPECT TO THE 2017 BRANDT PIKE REVITALIZATION PROJECT AND HAD INDICATED THAT THE ELEMENTS IN THAT PARTICULAR PROJECT, EXCUSE ME, IN THAT STUDY MIGHT MAKE SEVERAL WELL-FUNDED IMPROVEMENT PROJECTS.

UH, THE CITY ENGINEER HAS REVIEWED THE DOCUMENTS, HAD SOME CONVERSATIONS WITH MCRPC STAFF, AND WE'RE NOW EXPLORING THE POSSIBILITY OF HIRING AN ENGINEER TO PUT TOGETHER SOME CONCEPTUAL ENGINEERING ON WHAT THOSE PROJECTS MIGHT LOOK LIKE.

SO WE CAN HAVE A TRUE UNDERSTANDING OF WHAT THOSE COSTS COULD BE TO DETERMINE WHETHER OR NOT IT IS WORTH PURSUING THE GRANTS TO MAKE THOSE PROJECTS REALITY.

SO WE'LL UPDATE COUNCIL A LITTLE BIT MORE ON THAT AS WE MOVE INTO THE FUTURE, ALSO WANT TO LET COUNCIL KNOW THAT WE ARE NO LONGER THE OWNER OF ONE ACRE, UH, WITHIN THE MARION MEADOWS SUBDIVISION, WE WERE ABLE TO CLOSE WITH DOGTOWN LAST WEEK.

SO THEY NOW OWN THEIR PARCEL AND ARE PREPARING THEIR PROJECT TO, TO GET UNDERWAY.

AND THEN, UH, SPEAKING OF, UM, MARION MEADOW AND THAT PROJECT AREA MAY 3RD IS WHEN WE EXPECT TO HAVE OUR CR DAYTON RENOVATION PROPOSALS, UH, RESPONSES, EXCUSE ME, BEFORE COUNCIL AND THE WORK SESSION.

AND THEN A AWARD OF THAT WORK WOULD FOLLOW WITH THE NEXT, UH, REGULAR SCHEDULED COUNCIL MEETING, WANTING TO MAKE A WAY WHERE WE WERE CONTINUING TO PUSH THAT FORWARD AS WELL.

THAT'S ALL I HAVE TONIGHT, SIR.

YEP.

I'M SEEING THAT.

IT LOOKS LIKE THEY'VE GOT EQUIPMENT AND CONSTRUCTION TRAILER AND THEY'RE, YOU KNOW, THEY'RE FOR THE LIBRARY.

SO THAT LOOKS LIKE THAT'S, I MEAN, THERE'S PORTA JOHNS HERE.

SO WHENEVER YOU GET PORTA JOHNS, THAT MEANS WORK IS HAPPENING.

PEOPLE ARE SHOWING UP.

RIGHT.

UM, IT LOOKS LIKE THAT'S, THAT'S GETTING UNDERWAY TOO.

SO GLENN, LET US SEE THAT.

AND ANY QUESTIONS FOR BRIAN REGARDING, UH, BRENT MICROBIOTA? OKAY.

[ Comprehensive Development Plan Steering Committee]

TONY.

YES.

UH, JUST, UH, TO TALK A LITTLE BIT ABOUT THE MEMBERSHIP OF THE STEERING COMMITTEE, AS WE DISCUSSED PREVIOUSLY, UH, COUNSEL HAD REQUESTED THAT WE GO OUT AND SEEK APPLICANTS FOR, UH, CITIZEN MEMBERS OF THE STEERING COMMITTEE.

UH, SEVEN SPECIFICALLY IS WHAT WE WERE LOOKING FOR.

UH, THE POSTING WENT UP, THERE WAS A TWO WEEK, UH, APPLICATION PERIOD, WHICH ENDED, UH, LAST SATURDAY.

UM, I ONLY RECEIVED THREE APPLICATIONS FROM THAT POSTING.

SO, UH, THE THREE THAT WERE RECEIVED WERE FROM STEVE'S ABANDON, UH, MATT SHOPPER AND HERMAN CAR HOFF.

SO, UM, I WOULD NEED SOME DIRECTION FROM COUNCIL AS FAR AS WHAT YOU WOULD LIKE TO DO IF YOU WANT TO CONTINUE SEEKING OTHER MEMBERS OF THAT STEERING COMMITTEE, UM, HOW YOU WOULD LIKE TO PROCEED AND APPOINTING.

UM, THESE THREE PEOPLE ARE SCREENING THEM FOR APPOINTMENT AND, UM, WE'LL TAKE IT FROM THERE.

SO I THINK WE HAD A PART OF THE ISSUE THAT WAS KIND OF TIMING.

WASN'T IT? BRIAN, YOUR GROUP WAS LOOKING TO KIND OF GET THAT STARTED AND INTO THIS WHOLE PROCESS.

SO, CORRECT.

WE WANT SEVEN IF WE'VE ONLY HAD THREE.

I MEAN, I DON'T, I THINK IF THEIR BACKGROUNDS ARE, IF WE'RE GOING TO GO TO THAT PROCESS, UM, THEN I THINK THOSE, THE, CERTAINLY THE THREE THAT HAVE APPLIED THAT HAVE SHOWED INTEREST TO WANT TO BE ON IT.

UM, WE SHOULD PUT ON IT AND THEN, UM, MAYBE JUST EXTEND OR KEEP THE, THE APPLICATION DEADLINE OPEN TO TRY TO FILL THE SLOTS BECAUSE I THINK HOW MANY, HOW MANY TOTAL MEETINGS BRIAN, ARE WE THINKING MAYBE FIVE OR SIX OVER THE COURSE OF SIX OR SEVEN MONTHS OR SOMETHING? UH, CORRECT OVER THE COURSE OF THE PROJECT, WHICH HAS PLOTTED OUT OVER EIGHT MONTHS, I BELIEVE IT WAS FIVE TO SIX PROJECTS OR FIVE TO SIX MEETINGS AND HOUR AND A HALF LONG MEETING EACH TIME IS WHAT WAS ANTICIPATED.

ALL RIGHT.

SEE, I, I, I WOULDN'T HAVE ANY ISSUES WITH LEAVING THE, THE, THE APPLICATION OPEN, BUT, UM, SO CLEARLY WE HAVE THE THREE PEOPLE FROM, UH, THE, THOSE SCHOOL DISTRICTS AND THE CHAMBER REPRESENTED, UH, WE'LL NEED TO GET TO APPOINTMENTS FROM COUNCIL.

SO THAT WOULD MAKE FIVE.

UM, AND THEN THE THREE WE HAVE WOULD GET US STARTED WITH EIGHT AND OVER THE COURSE OF THESE MEETINGS OR THE COURSE OF THE EIGHT MONTHS, HOPEFULLY WE WOULD GET SOME OTHER APPLICATIONS THAT WE CAN PLUG, PLUG PEOPLE INTO THOSE IN THAT COMMITTEE OVER THE, OVER THE COURSE OF THE TIME.

UM, ANYTHING, UM, YEAH, BRIAN, UM, I WOULDN'T LOOK AT THE TIMELINE AND, UH, ARE THEY STILL PLANNING ON STARTING IN LATE JUNE? THE, UM, UH, I'M LOOKING TO PULL THE CALENDAR UP HERE.

UM, RIGHT NOW THE, UM, THE WAS THAT YARD WOULD HAVE A, UM, ANOTHER KICKOFF WE'LL CALL IT, UM, BEYOND THE STAFF.

UH, THEY WOULD HAVE A KICKOFF MEETING LATE APRIL EARLY MAY.

[00:15:01]

UM, AND THEN ONCE THEY WERE ABLE TO GET SOME OF THAT INFORMATION TO ASSEMBLE THAT THEY WOULD, WOULD MEET WITH THE COMMITTEE.

SO YES, I WOULD PROBABLY SAY LATE MAY, EARLY JUNE IS WHEN THEY WOULD NEED THE COMMITTEE.

OKAY.

UM, AND THEN WHEN I FOLLOW THEIR, UM, THEIR MILESTONES ON, IT LOOKED LIKE, UH, THEY WERE GOING TO I D UH, STEERING COMMITTEE REQUIREMENTS, UH, PROBABLY AFTER THAT FIRST MONTH OF THEIR INITIAL AUDIT.

UM, AND IT LOOKED LIKE THEY ONLY HAD LIKE, UM, FOUR STEERING COMMITTEE MEETINGS.

SO IT SOUNDS LIKE THERE'S SOME CHANGES FROM WHEN THE ORIGINAL PROPOSAL CAME IN.

THAT MIGHT IT'S POSSIBLE THAT, THAT THAT'S THE CASE.

REMEMBER WHEN WE BROUGHT THIS FOR, FOR COUNCIL ACTION EARLY ON, THIS WAS A PROJECT THAT WAS SUPPOSED TO HAVE BEEN UNDERTAKEN AND WELL UNDERWAY THROUGH THE COURSE OF 2021.

AND IT WASN'T ANYTHING THAT WE WERE ABLE TO PICK BACK UP AND RING BEFORE COUNCIL UNTIL THE VERY END OF THE YEAR, SO THAT WE COULD BE IN A POSITION TO GET WORKING ON IT NOW IN 2022.

SO WE HAVE NOT BEEN, WE TRIED TO BE UNDERSTANDING OF YARDS, NEED TO TWEAK SCHEDULES AND APPROACHES ONLY BECAUSE THEY'VE BEEN WILLING TO HONOR BOTH THE INITIAL SCHEDULE, WHICH IS THE EIGHT MONTH SCHEDULE AND THE INITIAL PRICE, WHICH IS NOW, WELL, YOU KNOW, JUST OVER A YEAR OLD.

SO, UM, THERE HAVE BEEN SOME SUGGESTED CHANGES WITH RESPECT TO HOW MANY TIMES THEY MIGHT MEET WITH THE COMMITTEE OR WHATNOT, BUT THEY ARE STILL COMMITTED TO GETTING THAT PROJECT DONE BEFORE THE END OF THIS YEAR.

OKAY.

IF, IF I, IF I COULD MAKE A REQUEST TO, IF THEY ARE ALTERING THEIR SCHEDULE, CAN WE GET A COPY OF THE NEW SCHEDULE SO WE CAN TRACK THE MILESTONES? AND I, AND THAT IS ONE OF THE REASONS WHY WE'RE GOING TO MEET NEXT WEEK IS TO DETERMINE WHAT, WHAT CAN WE WORK IN AND IN WHAT ORDER CAN WE WORK AT TO MAKE SURE THAT WE'RE AWARE THAT WE ARE STAYING WITHIN THE 2022 CALENDAR YEAR, IF THAT CON IF THAT PROPOSED SCHEDULE CHANGES SUBSTANTIALLY, I'LL MAKE SURE THAT COUNCIL GETS, UH, COPIES OF, OF THE UPDATED SCHEDULE.

SO YOU'RE AWARE OF WHAT THAT PROGRESS WILL LOOK THAT WOULD ALSO HELP THE PEOPLE ON THE STEERING COMMITTEE PLAN, THEIR SCHEDULES OUT.

SO, YEAH, APPRECIATE IT.

THANK YOU.

ARE THERE ANY OTHER SUGGESTIONS OR RECOMMENDATIONS ON THE LEAVING THE APPLICATION DEADLINE OPEN TO TRY TO FILL THOSE OTHER FOUR SLOTS, DON, THANK YOU.

MA'AM UH, JUST THINKING ABOUT, UH, THREE APPLICANTS IS KIND OF DISHEARTENING.

WE HAVE SOME REALLY GOOD PEOPLE WHO CURRENTLY SERVE ON DIFFERENT BOARDS AND COMMISSIONS WITHIN THE CITY.

AND I'M WONDERING IF COUNCIL MIGHT WANT TO TAKE A LOOK AT ALLOWING, UM, APPLICANTS FROM OUR EXISTING COMMITTEES, UM, PLANNING COMMISSION BZA.

I MEAN, WE HAVE REALLY GOOD PEOPLE WHO ARE, UH, DEDICATED VOLUNTEERS, AND THIS IS JUST OFF THE TOP OF MY HEAD.

COULD WE LOOK THERE AND SEE IF THERE ARE PEOPLE WITHIN OUR COMMITTEES? THERE'S A LIMITED AMOUNT OF TIME THAT THEY'RE REQUIRED TO SERVE ON THIS THING, BUT I THINK WE WOULD GET A GOOD CROSS SECTION OF PEOPLE WHO ARE WILLING TO SERVE FOR THE CITY.

SO JUST MY FAULT.

OKAY.

NO ISSUES WITH THAT AT ALL.

I MEAN, IS THAT SOMETHING THAT COUNCIL WOULD, UM, WATER OR HAVE TONY DIRECT TONY TO REACH OUT TO, UM, SOME MEMBERS ON, I WOULD SAY WHAT DON MENTIONED PLANNING COMMISSION BZA, OR PROBABLY PROPERTY MAINTENANCE AND SEE IF WE CAN GET, UH, WHEN YOU, FOR PEOPLES HAVING TO PULL FOUR OFF OF, UM, OFF, OFF OF THOSE COMMISSIONS AND SEE IF THERE'S ANY INTEREST BEFORE WE, BEFORE WE GO BACK OUT TO KEEPING IT OPEN.

BUT THAT MIGHT, IT'S A GOOD IDEA.

ARE WE GOING TO DO BOTH IN CONJUNCTION? I MEAN, THAT'S JUST, UH, THAT'S BASED ON SOMETHING I HEARD WHERE, UH, SOMEONE WHO HAD SOME INTEREST IN IT BOUGHT THE TICKET, ONLY SERVE THEM ON ONE OR COMMISSION AT A TIME.

SO THAT'S TRUE FOR A PERMANENT BOARDS AND COMMISSIONS, BUT, UH, FOR SOMETHING LIKE THIS, IT'S FOR A FIXED PERIOD OF TIME, I DON'T THINK THAT'D BE A PROBLEM FOR SOMEONE TO DO BOTH.

OKAY.

SO TELL ME MY RATIONALE.

NOPE.

I GET UP AND GET AHOLD OF SOME OF THOSE MEMBERS AND FIND OUT THERE'S SOME INTEREST ON THOSE BOARDS.

AND THEN, UM, COUNSEL WOULD NEED TO DECIDE ON THERE TO APPOINTMENT YEP.

THREE NOMINATIONS FROM COUNCIL, OR HAS ANYBODY, UH, ON COUNSELOR WHO, UH, SWEDEN TOO, THAT WOULD WANT TO REPRESENT THAT WAY.

SORRY.

SO THE COUNCIL NEEDS TO NOMINATE TWO PEOPLE TO SERVE, TO SERVE ON THAT COMMITTEE AS WELL.

SO DON HAS AN

[00:20:01]

OKAY.

SO, UM, I NEED HAS INTEREST.

OKAY.

NANCY.

I WAS GOING TO NOMINATE DON.

OKAY, THANK YOU.

OKAY.

SO, UM, WE HAVE THREE, SO THAT'S WHAT WE'LL DO.

WE WILL PUT THOSE THREE NAMES.

WE'LL MOVE THEM ON TO I'LL DO MONDAY'S MEETING AND THEN WE'LL JUST GO THROUGH THE, GO TO THE VOTING PROCESS TO, TO PICK THOSE TWO.

OKAY.

ALL RIGHT.

SO IT TAKES

[ Board and Commission Appointments * Culture and Diversity Citizen Action Commission - Appointment]

SO WE HAVE SOMETHING FROM THE CULTURE, DIVERSITY CITIZENS COMMISSION APPOINTMENT.

OKAY.

UH, WE CURRENTLY HAVE TWO VACANCIES ON THE CULTURE AND DIVERSITY CITIZEN ACTION COMMISSION, UH, FROM OUR RECENT POSTING, WE HAD, UH, TWO PEOPLE APPLY ONE.

WE'VE NOT BEEN ABLE TO REACH OUT AND CONTACT, UH, DESPITE MULTIPLE ATTEMPTS.

SO WE DID SCHEDULE AN INTERVIEW WITH THE OTHER INDIVIDUAL, UH, WHICH WAS CARLOS DAIGLE.

AND, UH, THERE WAS A CITY STAFF INTERVIEW, AS WELL AS, UH, YOLANDA STEVENS AS CHAIR OF THE, UH, COMMISSION WAS PRESENT AND PART OF THE INTERVIEW PROCESS.

AND SO IT IS THE RECOMMENDATION OF THE INTERVIEW PANEL TO APPOINT CARLOS STABLE, UH, TO THIS COMMISSION FOR A TERM ENDING DECEMBER 31ST, 2024.

THE BACKGROUND CHECK HAS ALREADY BEEN COMPLETED.

AND WITH COUNCIL'S APPROVAL WOULD REQUEST THAT A MOTION BE PLACED ON THE AGENDA FOR MONDAY FOR THIS POINT AND OBJECTIONS SEEING NONE.

WE'LL MOVE THAT ON.

OKAY.

WELL, UH, IT'S ONLY 6 23.

I'M NOT SURE WHAT TO DO HERE.

UM, BUT, UH, YOU KNOW, W JUST WAIT, THERE'S MORE, WE, WE HAVE A NEED FOR AN EXECUTIVE SESSION THIS EVENING.

SO TONY, IF YOU WOULD READ THE PREPARED MOTION, PLEASE.

OKAY.

SO, UM, IT IS AN EXECUTIVE SESSION FOR TWO REASONS, THE FIRST TO CONSIDER THE PURCHASE OF PROPERTY FOR PUBLIC PURPOSES.

AND SECONDLY, TO CONSIDER CONFIDENTIAL INFORMATION RELATED TO THE MARKETING PLANS, SPECIFIC BUSINESS STRATEGY, OR TRADE SECRETS OF AN APPLICANT FOR ECONOMIC DEVELOPMENT ASSISTANCE, WHEREBY THE INFORMATION IS DIRECTLY RELATED TO A REQUEST FOR STATUTORILY PERMITTED ECONOMIC DEVELOPMENT ASSISTANCE.

AND THE EX EXECUTIVE SESSION IS NECESSARY TO PROTECT THE INTEREST OF THE APPLICANT OR THE POSSIBLE INVESTMENT OR EXPENDITURE OF PUBLIC FUNDS TO BE MADE IN CONNECTION WITH THE ECONOMIC DEVELOPMENT PROJECT.

OKAY.

IS THERE A MOTION FOR EXECUTIVE SESSION, MR. WEBB? IS THERE A SECOND, MS. BURCH, SECOND MOTION AND A SECOND.

TONY, WOULD YOU CALL THE ROLE DISCUSSION DISCUSSION? JUST A QUICK QUESTION.

DO WE NEED AN ATTORNEY FOR EXECUTIVE ONLY IF IT'S SPENDING OR REVENUE LITIGATION? YEP.

YEAH.

SO WE'LL NOTE THAT THE SECOND REASON FOR GOING INTO EXECUTIVE SESSION DOES REQUIRE AN ANALYST TO COUNCIL, UM, IN ORDER TO APPROVE IT FOR THAT REASON, THE, UH, PURCHASE OF PROPERTY WOULD JUST BE, UH, UH, NEED TO BE APPROVED BY A MAJORITY OF COUNCIL TO GO THE DISCUSSION.

OKAY.

MS. BAKER? YES.

MR. CAMPBELL.

YES.

MRS. BERG.

YES.

MR. OTTO? YES.

MR. LYONS? YES.

WHAT'S HIS KITCHEN.

MR. WEBB, MR. SHALOM.

YES.

AND MOTION FOR EXECUTIVE POSITIONS IS UNANIMOUS EIGHT TO ZERO.

AND ONCE FINISHED, WE'LL COME BACK OUT AND MAKE ANY NOTIFICATION OKAY.

THANK YOU.

UH, IT IS SEVEN 16, AND COUNCIL HAS COME OUT OF EXECUTIVE SESSION AND THERE IS NO ACTION THAT HAS BEEN TAKEN.

SO AT SEVEN 16, THIS WORK SESSION IS OFFICIALLY ADJOURNED.