[ AGENDA CULTURE AND DIVERSITY CITIZENS ACTION COMMISSION City Hall - Council Chambers 6131 Taylorsville Road June 3, 2021 7:00 P.M. ]
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CALL THE MEETING TO ORDER OF THE CULTURE AND DIVERSITY CITIZEN ACTION COMMISSION.
UM, I'D LIKE TO WELCOME OUR GUESTS TONIGHT.
THANK YOU FOR COMING IN KATIE.
REGAN'S MS. HONAKER, MS. NEWBY PRESENT IS PURVIS PRESENT.
MR. RAMIREZ PRESENT MR. RICHARDSON, MR. STEPHENS, PRESENT MS. STEPHENS PRESENT MS. SULLIVAN, MR. SIMON AND MS. HANUKKAH HAVE BEEN EXCUSED FOR TONIGHT DUE TO PRIOR COMMITMENTS.
WE'LL MOVE ON TO APPROVAL OF THE MINUTES.
DO WE HAVE ANY AMENDMENTS TO THE MINUTES FROM LAST MONTH? NO AMENDMENTS REVISIONS THEIR RECOMMENDATION TO ACCEPT THE MINUTES PROBABLY FIRST OR SECOND CHAIR, MADAM CHAIR, A SECOND, THAT IT'S BEEN PROPERLY MOVED.
AND SECOND, THAT WILL APPROVAL OF THE MINUTES FROM MAY 6TH MEETING MOVE FORWARD TO COMMITTEE REPORTS, START WITH EDUCATION.
THE EDUCATION COMMITTEE, WE HAD OUR MONTHLY STANDING MEETING THIS PAST TUESDAY, MAY 25TH TO FURTHER DISCUSS MORE OF THE LOGISTICS AND PLANNING FOR OUR TWO QUARTERLY FORUMS FOR THESE SHARE.
IN ADDITION TO THOSE FORUMS, WE ALSO TALKED ABOUT HAVING A JOINT COLLABORATION FORUM WITH THE REFORM COMMITTEE.
SO WE'LL, I'LL TALK MORE ABOUT THAT IN MY REPORT, BUT I WAS ABLE TO SUCCESSFULLY BOOK A VENUE FOR THE JULY FORUM AND THANKS TO MR. TCHAIKOVSKY FOR SENDING TO ME THE INSURANCE POLICY.
SO I WAS ABLE TO SECURE WAYNE HIGH SCHOOL CAFETERIA INITIALLY.
AND I TOLD THE COMMITTEE MEMBERS THAT I THOUGHT I WAS ABLE TO SECURE.
WHY IS IT BORING? BUT UNFORTUNATELY DURING THAT TIME, THEY'RE HAVING A CLEANING, UM, RESTRUCTURING PERIOD DURING THAT WEEKEND.
SO THE FORM WILL BE AT WAYNE HIGH SCHOOL CAFETERIA, AND THE FEE IS STILL $51 PER HOUR.
AND WHEN I SCHEDULED FOR THIS, I SCHEDULED AN HOUR TO SET UP AN HOUR AFTER FOR CLEANUP.
SO THAT'S A TOTAL OF FOUR HOURS AT $51 FOR A TOTAL COST OF $204.
EVEN IN FOURTH, THIS FORUM, IN ADDITION TO ALL FUTURE FORMS IN THE FUTURE, WE WILL GIVE OUR SPEAKERS AND PARTICIPANTS THAT ARE GOING TO, UM, ATTEND AN HONORARIUM ALONG WITH A LETTER OF APPRECIATION FROM, EXCUSE ME, FROM MAYOR GORE HAD BEEN DETERMINED, THE AMOUNT OF THAT HONORARIUM, WE DISCUSSED $100.
SO FOR THIS FORM IN JULY, WE'RE GOING TO HAVE THREE SPEAKERS.
AND WHAT I WOULD NEED TO FIND OUT IS THE PROPER PROCESS IN TERMS OF GETTING A FUNDS REQUEST.
SO WOULD THAT BE SOMETHING I WOULD HAVE TO GO THROUGH EITHER YOURSELF, MR. KOSKI, AS THE, UM, ASSISTANT CITY MANAGER.
WHAT IS THE DEADLINE, IF THERE IS A DEADLINE, UM, TO SUBMIT A REQUEST FOR IT TO BE PROCESSED WITHIN THIS TIME, PRIOR TO THE EVENT WITH REGARD TO MAKING SURE THAT THE PAYMENTS GET HANDLED IN A TIMELY MANNER.
AND MAKING SURE THAT THE RIGHT, RIGHT, RIGHT, RIGHT, RIGHT.
UM, 30 DAYS WOULD BE SUFFICIENT ONLY FROM THE STANDPOINT THAT WE WANT TO MAKE SURE THAT WE GET THE REQUEST IN, AND THEN THERE'S USUALLY ABOUT A WEEK DELAY.
SO IF YOU WERE TO GIVE, SO IF YOU WERE TO SUBMIT THE INFORMATION, LET'S SAY TODAY WE'RE MONDAY, IT WOULD BE PROCESSED THE FOLLOWING MONDAY WITH THE CHECK TO ROLL OUT THEN ON THAT SECOND MONDAY.
SO THAT'D BE ROUGHLY TWO WEEKS IN ADVANCE OF THE PARTICULAR DATE ON A PAYMENT MADE WHERE THAT PAYMENT WAS.
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OKAY.AND IN REGARDS TO HOW THE CITY, WELL, THE SCHOOL, WHEN YOU BOOK A REQUEST TO USE THEIR FACILITIES, THEY WILL SEND YOU AN INVOICE 30 DAYS AFTER THE EVENT.
BUT I STILL WILL PLAN PRIOR TO THAT TIME TO MAKE SURE THAT THOSE FUNDS CAN BE RECEIVED IMMEDIATELY WITHIN 30 DAYS AFTER THE EVENT.
SO WHAT WE, WHAT WE CAN ALSO DO IS BASED ON THE INFORMATION THAT YOU PROVIDED PREVIOUSLY IN YOUR COMMENTARY ABOUT WHAT THE EXPECTATIONS WERE, WE CAN TAKE THAT INFORMATION AND WE CAN USE THAT TO ESTABLISH THE PURCHASE REQUISITION, TO MAKE SURE THAT THE FUNDS ARE AVAILABLE WHEN THE INVOICE COMES, SO THAT THEY'RE PAID IN A TIMELY MANNER.
SO IF YOU'VE GOT, SO IF YOU HAVE OTHER INDIVIDUALS, OR IF YOU HAVE OTHER SITUATIONS, LET'S SAY YOU HAVE A SPEAKER WHO BILLS BY THE HOUR.
FOR INSTANCE, WE WOULD TAKE THAT BASIC INFORMATION, THE ESTIMATE TO OPEN THE PURCHASE REQUISITION SO THAT YOU COULD COMMIT TO HIRING THEM.
WE COULD COMMIT TO HIRING THEM UNDERNEATH THOSE TERMS AND CONDITIONS BASED ON HOW WE PROCESS PAYMENT, BUT THEN HAVE SUFFICIENT MONIES AVAILABLE AND READY TO PAY THEM WHEN THE ACTUAL OKAY.
IN DEFINITELY PRIOR TO THE EVENT, I DO WANT TO MAKE SURE A, UM, FUNDS REQUEST IS SUBMITTED FOR THE HONORARIUMS, FOR THE THREE SPEAKERS FOR $300.
SO, UM, I WILL JUST TOUCH BASES WITH YOU, YOU KNOW, UM, THROUGH EMAIL, AS WE HAVE IN COMMUNICATING TO ARRANGE THAT THROUGH.
JUST ONE QUICK QUESTION, AND THIS IS IT, AND IT'S A QUESTION FROM MR. CHUCK KOSKI.
IS IT POSSIBLE TO DO AN OPEN POS TOWED TO COVER ALL OF THE SPEAKERS FOR THE SERIES FOR LIKE THE REST OF THE YEAR? AND I KNOW THERE'S TWO MORE COMING UP, MAYBE ANOTHER ONE INTERESTED IN DOING SOMETHING LIKE THAT.
SO YOU DON'T HAVE TO KEEP DUPLICATING EFFORTS, UM, AND EVERYONE IS PAID OR, YOU KNOW, THE TRANSACTIONS ARE HANDLED SIMILARLY.
WE COULD OPEN UP A PURCHASE ORDER THAT WOULD BE LARGER BASED ON WHATEVER THE KNOWN INFORMATION.
SO WITH THAT IN MIND FOR THE HONORARIUMS, WE CAN AT LEAST GET THAT, YOU KNOW, UM, INITIATED NOW, AS FAR AS THE OCTOBER FORUM, I CAN'T SCHEDULE THAT RIGHT NOW UNTIL WE'LL SAY AUGUST IS JUST HOW THE LOGISTICS ARE WITHIN THAT SYSTEM FROM MY CONVERSATION WITH MS. JORGENSEN.
SO HAS TIME COMES CLOSE TO THAT? YOU KNOW, I WILL HAVE MORE INFORMATION, YOU KNOW, UM, FORTHCOMING, IS IT ANTICIPATED TO HAVE ALL OF THE SERIES AT THE HIGH SCHOOL? THAT IS, WELL, I LIKE TO DO WOULD JUST MAKE SENSE TO HAVE IT, YOU KNOW, ALL IN ONE LITTLE SIMILARLY LOCATION.
SO WHEN I TRY TO ATTEMPT TO SCHEDULE IT, UM, BUT THIS NEXT FORUM IN OCTOBER, I'LL DEFINITELY SEE IF MY HIGH SCHOOL IS AVAILABLE.
THE CAFETERIA, IF NOT, THEN I WILL HAVE TO GO TO ANOTHER OPTION, BUT THAT WILL BE MY PREFERENCE.
JUST HAVE EVERY FORUM BE HELD AT THE SAME STANDING LOCATION.
I ASKED BECAUSE WE HAD SOME, UH, AT LEAST ONE LOCAL CHURCH ALSO THAT THAT OFFERED THEIR SPACE AS WELL.
WHAT MAY I ASK? UM, NEW SEASONED MINISTRY.
I WILL WORK ON THAT WITH THEM, THE COMMITTEE, AND I DID SPEAK WITH MIA IN REGARDS TO HER CONTACTING MS. WILLIAMS TO MAKE SURE THAT THE FLYER IS, UM, PUBLICIZED, DO OUR COMMISSION, UM, WHAT PAGE AND KEY ADS.
I'M NOT SURE EXACTLY, YOU KNOW, HOW THAT COULD BE DONE, BUT I'LL TALK TO HER IN DETAIL AS FAR AS THAT, BECAUSE THE FLYER AND I'LL SEND YOU A COPY OF IT.
IT HAS A PICTURE OF ALL THREE SPEAKERS WITH THE DATE, TIME AND LOCATION FOR THE EVENT.
AND OF COURSE, YOU KNOW, WITH CAR NAME, AS COMMISSION AND THE TOPIC FOR THE FORUM.
AND I INCLUDED THAT FLYER IN THE REQUEST WHEN I BOOKED THE FACILITY.
SO TO GET IT KEY ADS, KATIE, SHOULD WE JUST SEND THAT TO YOU? OR WHAT IS THE ACTUAL PROCESS, SARAH? OKAY.
AND THAT'S MY CONCERN, LIKE HOW
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WOULD THAT BE DONE ON KEY? CAUSE I NEVER SEEN PICTURES OF YOU.UM, TOMORROW I WILL SEND AN EMAIL TO YOURSELF, KATIE, TO SARAH I'LL COURTESY COPY YOU AND THE COMMITTEE MEMBERS WITH THE ACTUAL COPY OF THE FLYER.
THANK YOU, MS. NEWBIE, GOING TO ADVOCACY.
WE HAVE, WELL, WE HAD, UM, AN AWESOME CANDLELIGHT CEREMONY LAST WEEK IN HONOR, OF, UM, THE ONE-YEAR ANNIVERSARY OF JEWISH VOICE THAT AS WELL AS THE BLACK LIVES THAT HAVE BEEN LOST, WE HAD, I WOULD SAY A PRETTY GOOD TURNOUT, ESPECIALLY, UM, WE, WE HAD A GOOD TURNOUT AND I DO WANT TO THANK, UM, MS. MADDIE WHITE WAS THERE, WHO WAS THE FIRST VP OF THE NAACP, UM, IN REPRESENTED FOR THE NAACP.
WE HAD A FEW ADDITIONAL SPEAKERS THAT SPOKE FROM THE CROWD.
I'M SO THANKFUL FOR THEM, FOR COMING OUT AND SUPPORTING AND THANKS TO THE COMMISSION, UM, FOR ALL THE WORK THAT YOU'VE DONE ON IT.
AND THEN THE ADVOCACY COMMITTEE AS WELL.
UM, WE ARE PLANNING, UM, FULL FORCE AHEAD WITH THE BLACK BUSINESS OF THE MONTH RECOGNITION, WHICH WILL BE A QUARTERLY RECOGNITION.
UM, AND BLACK BUSINESSES IN THE COMMUNITY WILL BE RECOGNIZED.
ANYONE FROM ANYWHERE ACTUALLY CAN SUBMIT A RECOMMENDATION FOR A BUSINESS TO BE RECOGNIZED.
UM, AND WE ARE DEVELOPING THE PROCESS AND THE APPLICATION FOR THAT, THAT WILL BEGIN NEXT QUARTER.
WE HAD A RESIDENT REACH OUT TO US VIA OUR FACEBOOK PAGE, UM, A CONCERNED CITIZEN THAT WAS HAVING SOME CHALLENGES IN THE SCHOOL SYSTEM WITH HER SON BEING SPOKEN TO IN DEROGATORY, IN A DEROGATORY MANNER, UM, USING RACIAL SLURS.
AND SO WE HAVE WORKED WITH, TRY TO REACH OUT TO THE SCHOOL SYSTEM TO TALK TO THEM ABOUT THAT AND HAVE REALLY JUST KIND OF GIVEN HER SOME GUIDANCE, GIVEN THIS MOM, SOME GUIDANCE CONNECTED HER WITH THE NAACP TO DEAL WITH SOME ISSUES AS WELL.
SO THAT'S SOMETHING THAT ADVOCACY ALSO DOES WITH OUR RESIDENTS.
IS THERE ANYTHING ELSE THAT IS EVERYTHING.
SO OUTREACH, NOT A WHOLE LOT GOING ON AND OUTREACH RIGHT NOW, WE HAD A MEETING ON, UM, UH, MAY 25TH AND THAT WAS THE SAME NIGHT OF THE, THE, UH, THE OBSERVANCE THAT WE HAD OVER AT THE PARK.
SO WE KIND OF THEY'RE RUSHED THROUGH IT, BUT WE, WE WERE KIND OF PRESSED FOR TIME.
UM, WE, UH, WE DID DISCUSS THE CANCELLATION OF THE EVENT.
WE WANTED TO MAKE SURE THAT THERE WERE NO ADS GOING OUT ON KEY ADS.
CAUSE I KNOW WE HAD PUT SOME STUFF OUT.
UM, AND I KNOW RHONDA MENTIONED SHE WAS GOING TO TAKE CARE OF THAT.
UM, WE DID SAY, UH, MENTIONED ABOUT THE BAGS AND THE PASSPORTS AND I, I SPOKE WITH MY CONTACT AND SHE SAID, WE SHOULD PROBABLY WAIT TILL THE SUMMER.
WE MIGHT BE ABLE TO GET MORE DISCOUNTS WHEN THE SUMMER IS OVER ON THAT LARGE NUMBER OF THINGS.
THERE'S NOT SO MANY PEOPLE BUYING PROMOTIONAL ITEMS FOR THE FALL.
SO I TOLD HER WE WOULD WAIT AND, UM, CANCELLATION OF THAT EVENT.
AND OF COURSE WE ARE STILL DOING THE NATIVE AMERICAN HERITAGE MONTH EVENT.
AND, UH, WE KICKED AROUND SOME IDEAS FOR THAT.
UH, MAYBE TAKE A GROUP OF STUDENTS, UH, WHO, UH, PERFORMED BEST ON THE, UM, THE CONTEST THAT WE PLAN TO HAVE AT THE, UH, HUBER HEIGHTS SCHOOLS, UM, AT THE HIGH SCHOOL THIS TIME, NOT THE JUNIOR HIGH, BUT, UM, OTHER THAN THAT, NO NEW OUTREACH ACTIVITIES.
AND WE ARE, UM, UH, TAKE A SUGGESTION.
SO IF THERE ARE SOME THINGS THAT, THAT ANYONE ON THE COMMISSION IS INTERESTED IN FOR OUTREACH BY ALL MEANS, LET US KNOW SO WE CAN, UM, PUT IT ON OUR AGENDA.
AND THE, AND AGAIN, JUST TO RETHINK THE DATE OF THE, UH, CULTURE FESTIVAL NEXT YEAR IS, UM, JUNE, I THINK I PUT JUNE 18TH, BUT LET ME DOUBLE CHECK THAT BECAUSE I HAD THAT, I HAD SOME CHALLENGES WITH MY CALENDAR
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JUNE 18TH.THAT VACANT THE MINUTES FROM LAST MONTH REFLECTED, UH, JUNE 25TH, 2022, HOLD ON A SECOND.
LET ME CHECK MY TEXT MESSAGES FROM ME EARLIER AND I STAY CORRECTED.
SO AS SOON AS I GET DONE TALKING, I'M GONNA PUT THAT IN MY CALENDAR.
SO I DON'T TELL SOMEBODY THE 18TH AGAIN.
UM, ERIC STEVENS WITH THE REFORM COMMITTEE, SO THE REFORM COMMITTEE DID NOT MEET LAST MONTH.
UM, HOWEVER, WE, WE DID REACH OUT TO THE POLICE CHIEF AND THE ASSISTANT, I'M SORRY, THE ACTING CITY MANAGER.
UM, UH, WE SENT, ACTUALLY SENT A COUPLE OF EMAILS BECAUSE WE WANTED TO HAVE A DISCUSSION WITH THEM WITH REGARDS TO A ABOUT, LET'S SAY A COUPLE OF REQUESTS THAT WE HAD COME UP WITH FROM OUR APRIL MEETING, ALONG WITH THE RECOMMENDATION THAT, UH, WE SHARED WITH, WITH THEM AND WANTED TO HAVE A FOLLOW-UP DISCUSSION WITH THEM ABOUT, AND I'LL JUST KIND OF READ OFF THOSE, THOSE, UM, REQUESTS THAT WE HAD.
UH, ONE WAS, YOU KNOW, DURING THE LAST MEETING WE TALKED ABOUT THIS, UH, THE CITIZENS APPEAL REVIEW BOARD PROCESS, AND, AND WE RECOGNIZE THAT THE CITY OF DAYTON HAS COME UP WITH A, UH, WITH A, WHAT THEY BOARD, WHAT THEY PROCESS.
AND SO WE'VE, WE'VE ASKED THE, UM, POLICE CHIEF AND THE CITY MANAGER TO TAKE A LOOK AT THAT, TO SEE WHAT WE COULD POTENTIALLY LEVERAGE FROM THAT PROCESS AND, AND USE HERE IN THE UBER USE USE HERE IN HUBER HEIGHTS.
AND, UM, SO THAT WAS ONE OF OUR REQUESTS.
AND THEN THE OTHER REQUEST WAS TO, UH, KIND OF LOOK AT US, UH, DEVELOPING A STRATEGIC PLAN THAT LAYS OUT HOW IN THE FUTURE, UM, WE CAN ATTRACT MORE DIVERSE CANDIDATES WITHIN THE, UH, WITHIN THE POLICE DEPARTMENT.
SO, UM, I KNOW THEY'VE TAKEN SOME STEPS I THINK, TO, TO INCREASE THE DIVERSITY WITHIN THE, WITHIN THE DEPARTMENT.
UM, BUT OBVIOUSLY I KNOW, AND THEY'VE ALSO SHARED SOME OF THE CHALLENGES THAT THEY'VE HAD AS WELL.
UM, BUT DEFINITELY WANT TO SEE THAT A, THAT WE CAN, YOU KNOW, SEE IF THERE CAN BE A MORE, UH, MAYBE ASSERTIVE, UH, APPROACH TO TRYING TO ATTRACT MORE MINORITIES WITHIN THE, UH, POLICE RANKS.
UM, AND THEN THE LAST ONE BEING, UH, WAS ACTUALLY A RECOMMENDATION THAT WE, UH, THAT WE TABLE FOR A WHILE, BUT WE, WE, WE HAD, UH, SOME FURTHER DISCUSSION ABOUT IT AND THIS IS WHEN WE WANTED TO BRING IT FORWARD, WHICH WAS TO ADD THE, UH, THE POLICE DEPARTMENT, UH, ADOPT AND EXECUTE A POLICY THAT ALLOWS, UH, SOCIAL, SOCIAL WORKERS, SOCIAL WORKERS, OR MENTAL HEALTH PROFESSIONALS, ACCOMPANY OFFICERS IN RESPONSE TO, UM, INDIVIDUALS, UM, THAT EXPERIENCED IN HEALTHCARE, OR I'M SORRY, MENTAL HEALTH CRISISES.
AND IT COULD INCLUDE DRUG OR ALCOHOL ADDICTION.
SO, BUT WE WANTED TO HAVE THIS.
SO WE'RE LOOKING TO HAVE A FOLLOW ON CONVERSATION BEFORE WE, YOU KNOW, FIRM UP AND BRING SOME OF THESE RECOMMENDATIONS FOR IT TO TAKE BEFORE CITY COUNCIL.
WE WANTED TO AT LEAST HAVE, UH, ANOTHER UP WITH THE, WITH THE POLICE CHIEF, JUST TO MAKE SURE WE'RE ALL ON THE SAME PAGE BEFORE BRINGING THEM FORWARD.
I JUST WANTED TO SHARE THAT, UH, WITH, UH, YOU KNOW, WITH THE, WITH THE BODY HERE IS IN TERMS OF KIND OF WHERE WE'RE AT.
UM, I THINK THE POLICE CHIEF WAS, I THINK THAT OUR TOWN FOR THE LAST COUPLE OF WEEKS ON VACATION, BUT, UM, BUT YEAH, STILL WAITING, STILL WAITING FOR RESPONSE.
I THINK WE SENT OUT AN EMAIL ACTUALLY ALMOST A MONTH AGO, I BELIEVE.
AND SO, SO, UM, SO ANYWAY, SO WE'RE HOPING TO GET A MEETING HERE IN THE VERY NEAR FUTURE.
UM, I THINK WE'VE ACTUALLY SENT AN EMAIL REQUESTING, CAUSE WE'RE OUR NEXT MEETING.
SO WE HAVE SCHEDULED OUR NEXT REFORM MEETING FOR THE 21ST, I BELIEVE, OR WE'RE TARGETING THE 21ST OF JUNE FOR OUR NEXT REFORM, UH, MEETING TO OPEN AND MAYBE FIGHT THEM, UH, TO THAT MEETING IF THEY'RE ABLE TO, UH, PARTICIPATE AT THAT TIME INSTEAD OF HAVING TWO SEPARATE MEETINGS.
SO THAT'S, THAT'S WHAT WE WANT TO TARGET.
UM, SO WITH THAT, ANYONE ELSE FROM MY, HAVE THE WHOLE REFORM COMMITTEE HERE, ANYTHING ELSE I MISSED? WHAT WELL-REPRESENTED THAT STUFF.
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RIGHT.AND THAT'S ALL FROM THE REFORM COMMITTEE.
THANK YOU, MR. STEVENS, WE'LL MOVE ON TO OUR NEXT ITEM OF OLD BUSINESS.
I'VE ALREADY TALKED ABOUT THE CANDLE LIGHT VIGIL, EEO DATA TRACKING AND HIRING PROCESS AND THE HIRING PROCESS.
I DIDN'T KNOW IF WE HAD ANY MOVEMENT ON THAT OR ANY UPDATES ON THAT, KATIE, JUST, THAT WAS GOING TO BE, IF HE WAS WANTING TO DO THAT, WE'D MAKE A RECOMMENDATION TO COUNCIL.
AND SO NEW BUSINESS, THE GNT PROCLAMATION.
SO, UM, I SPOKE WITH THE MAYOR CITY COUNCIL IS, UH, PUTTING TOGETHER A PROCLAMATION TO RECOGNIZE JUNE TEAM, WHICH IS THE SECOND THEY ASSUME T WAVE IS THE 1999, 19, UM, IN RECOGNITION OF JUNETEENTH.
SO THEY WILL BE PRESENTING THAT PROCLAMATION.
I SENT THE DATE OUT TO EVERYONE.
SO HOPEFULLY YOU HAVE THAT ON YOUR CALENDARS, WHICH WILL BE AT THE, WHAT WAS THE DATE THAT IT'S AUDIO? JUNE 12TH, JUNE THE 12TH MEETING? UH, SATURDAY.
SO DID YOU AT THE, AT THE COUNCIL MEETING, SO MAKE SURE THAT YOU MARK YOUR CALENDARS TO BE THERE FOR THAT I'VE ASKED HIM, I SENT A REQUEST TO SEE IF HE WOULD BE ABLE TO, UM, ALSO PUT MAYBE A RECORDING OR SOMETHING ON THE CITY WEBSITE, JUST ACKNOWLEDGING JUNE TEAM AND THE PROCLAMATION.
SO I'VE, UM, I'VE REACHED OUT TO HIM ABOUT THAT.
I WILL FOLLOW UP WITH HIM ABOUT THAT AS WELL.
ANY QUESTIONS REGARDING JUNE TEAM? OKAY.
ADVOCACY THROUGH SOCIAL MEDIA.
UM, I ALREADY SPOKE ABOUT THAT AND I NEED TO BACKTRACK BECAUSE AS STEFAN, I COMPLETELY MISSED THE LETTER C UNDER OLD BUSINESS AND Y'ALL LET ME LAYMAN Y'ALL FULL SPEED AHEAD.
ADVOCACY THROUGH SOCIAL MEDIA, I ALREADY MENTIONED THAT WE DO USE OUR SOCIAL MEDIA AS A MEANS OF ADVOCACY FOR OUR COMMUNITY TO REACH OUT TO US.
SO, UM, I WELCOME THE COMMUNITY IF THEY NEED US TO PLEASE, UM, REACH OUT TO US THROUGH THAT MEANS, OKAY, I WILL MOVE BACK TO UNDER OLD BUSINESS TO PROCESS FOR MAKING RECOMMENDATIONS TO COUNCIL, AS STEFAN SENT OUT TO EVERYONE WHO HAS BEEN WORKING ON THIS PROCESS.
UM, SO I'M GOING TO LET HIM DISCUSS THAT HE HAS SENT A COPY OF THAT TO EVERYONE.
SO A COUPLE OF MONTHS AGO, WE WERE HAVING DISCUSSIONS ON HOW TO IMPROVE AND TO DEFINE THE RECOMMENDATION PROCESS SPECIFICALLY, UM, OR WHAT CAME TO IT WAS JUST SOME, SOME COMMUNICATIONS WITH, WITH THE COMMISSION, THE CITY ON, ON OUTLINING SPECIFIC STEPS.
AND IT TURNS OUT THAT NONE OF THE OTHER BOARDS OF COMMISSIONS HAVE, HAVE TAKEN ACTION.
SO I APPRECIATE EVERYONE WHO'S PROVIDED ON, ON TRYING TO, UH, GET A PROCESS TOGETHER AND DEFINE IT THAT WAY.
WE UNDERSTAND HOW WE CAN MOVE FORWARD AND WE'RE MAKING RECOMMENDATIONS AS WELL AS, UH, THE CITY CITIES RESPONSIBILITIES OR STEPS INSIDE OF THE SITUATION AS WELL.
UM, SO WITH THAT SAID, UH, THE, UH, LAST MONTH I SENT OUT, UH, ABOUT A FIVE PAGER, UM, PROVIDING, UH, PROVIDING A RECOMMENDATION PROCESS OUTLINE THAT WAS A, A FORMAT OF BEST PRACTICES FROM DIFFERENT CITIES OF CROSS COUNTRY.
UM, THE OVERALL IDEA WAS TO GET THE CONVERSATION STARTED AND THE CONVERSATION WITHIN THE COMMISSION DID START.
UH, SO WHAT HAD CAME UP THIS CONVERSATION WAS THAT, UM, THERE WAS A WANT TO TRY TO FIGURE OUT ON NOT ONLY THE FINDING THE RECOMMENDATION PROCESS, BUT FOR PROVIDING A WINDOW TO, UH, DOCUMENT THE RATIONALE BEHIND THE RECOMMENDATION PROCESS.
UM, SO THAT FIVE, AND IN ADDITION TO THAT SLIMMING DOWN THE FIVE PAGE DOCUMENT, UM, SO WHAT BASICALLY WE'VE COME TO AND IS IN FRONT OF THE COMMISSION ITSELF IS A TWO PAGE DOC, A TWO PAGE DOCUMENT.
UM, BUT THEY'RE BOTH NEEDED THE SAME.
UH, THE FIRST PAGE IS MORE OF A NARRATIVE
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OUTLINING SPECIFIC STEPS, UM, FOR THE PROCESS ITSELF, AS WELL AS A NEED TO DOCUMENT THAT THE RATIONALE OF THE REASONING AND THE PURPOSE THAT LEADS UP TO THE RECOMMENDATION, UM, FOR, UH, THE COMMISSION TO UNDERSTAND THAT WAY WHEN WE HAVE THESE MEETINGS AND THERE'S A PACKAGE PROVIDED, UM, THEN THAT WOULD KIND OF BRING US UP TO SPEED ON WHAT WE'RE, WHAT WE'RE VOTING ON AS A COMMISSION.I THINK WE WE'VE SEEN, UH, UH, HOW, UM, SOME OTHER ENTITIES, UH, HAVE BECOME UNAWARE OF ON MATTERS IN WHICH THEY'RE NOT AWARE TOOK TO VOTE ON.
SO I THINK VOTING ON THESE RECOMMENDATIONS AND UNDERSTANDING WHAT WE'RE VOTING ON IS AN IMPORTANT PROCESS TO THAT.
SO IN IT, OR TWO, BASICALLY TWO CONCEPTS, ONE, UH, OUTLINING THAT THE NEED TO DEFINE THE RECOMMENDATION THROUGH DOCUMENTATION, AS WELL AS THE RECOMMENDATION PROCESS ITSELF, UM, FROM ORIGIN, SUCH AS, UH, A COMMISSION OR A COMMITTEE OR A PERSON WHO'S COMING UP WITH THE RECOMMENDATION, UM, THROUGH THE COMMISSION ITSELF.
UH, AND THEN ONCE IT LEAVES THE COMMISSION, UM, THEN TO CITY COUNCIL, UH, AND THEN THE END PRODUCT IS IT'S CONGRATS.
WE, WE, WE'VE GOT A APPROVED RECOMMENDATION THROUGH CITY COUNCIL AND, AND SOMETHING TO BE PROUD OF.
SO, UM, THAT'S, WHAT'S IN FRONT OF YOU, UH, CURRENTLY, UM, AND, UH, THE, THE DATES HAVE BEEN DISCUSSED, UM, AT MINIMUM WHAT'S, WHAT'S BEEN OUT THERE, UH, WITH, WITH, WITH, UH, WITH, WITH THE CITY, UM, AND, UH, FROM, FROM BASICALLY FROM, FROM BEGINNING TO END, UM, IT COULD TAKE ANYWHERE FROM, UH, COMING FROM THE COMMISSION OR COMMITTEE, UM, THINKING OF THE IDEA CAN RANGE ANYWHERE BETWEEN, UH, 30 TO 90 DAYS.
UM, BUT IT DEPENDS HOW COMPLEX IDEA IT IS.
UM, AND THEN ONCE IT LEAVES OUR COMMISSION, THEN AFTER THAT, IT COULD TAKE A MINIMUM OF BETWEEN 28, SO ABOUT 36 DAYS, AND THAT'S AT THE MINIMUM.
SO SOME OF THE IDEAS THAT YOU WANT TO KEEP IN MIND WHEN WE'RE LOOKING AT THE RECOMMENDATION PROCESS IS ONCE WE COME UP WITH RECOMMENDATION, UH, AND IF THIS WAS THE CASE, THEN I WOULD WANT TO HAVE SOME FORESIGHT ON, UH, WHEN THE NEXT WORK SESSION CAL THE NEXT WORK SESSION COUNCILS CAN BE TAKEN PLACE.
UM, THAT WAY WE CAN GET IN FRONT OF, UH, THE CITY, UM, TO PUT IT ON THEIR AGENDA, UH, TO GET IT ON THE NEXT AGENDA FOR THE SECOND WORK SESSION.
AND THAT'S WHERE IT WOULD BE DISCUSSED AMONG THE CITY COUNCILS AND ANY OTHER, UH, INTEREST INTERESTED PARTIES, SUCH AS COMMISSION MEMBERS OR INTERESTS OF COMMUNITY MEMBERS.
THAT'S WANTING TO BE INVOLVED IN THE COMMUNICATION INVOLVING THE RECOMMENDATION.
UM, AND THAT'S AT MINIMUM OF IF, IF THE CITY CAN, IF, IF THE CITY HAS ADDITIONAL, UH, REQUESTS REGARDING THE RECOMMENDATION, THEY MAY SEND IT BACK TO, TO TRY TO GET SOME ADDITIONAL DETAILS INVOLVING IT.
IF IT'S A MORE COMPLEX MATTER, IF NOT, THEN WE'LL MOVE ON TO THE CITY COUNCIL AGENDA DURING THE RECORD SESSION WHERE, UM, THEY WOULD TYPICALLY HAVE A VOTING SESSION AMONG, UH, REGARDING THE RECOMMENDATION PROCESS ITSELF.
SO IT'S ABOUT BASICALLY AT LEAST, UM, SEVEN STEPS, UM, FROM IDENTIFYING THE NEED, UM, TO APPROVING THE RECOMMENDATION, UH, AND, UH, BEING A ARTISTIC GUY.
I TRIED TO MAKE IT AS COLORFUL AS POSSIBLE.
SO THAT'S WHAT YOU SEE IN FRONT OF YOU.
UM, ARE THERE ANY QUESTIONS, COMMENTS HAVE ADMITS, UH, REGARDING, UH, THE DOCUMENT THAT YOU'RE SEEING IN FRONT OF YOU? I GUESS IT SHOULDN'T BE GOOD TO BE DENIED RIGHTS.
IT COULD BE DENIED TO US, YOU'D SAY MAYBE APPROVE SLASH DENIES SLASH OR SOMETHING LIKE THAT, RIGHT? YES, YES.
SO, SO IT CAN BE, SO IT CAN BE, AND SO WHAT WE CAN DO, AND THERE WERE QUESTIONS ON, ON ALREADY MAKING AMENDMENTS TO THIS, UH, THE MOTION I WOULD LIKE TO BRING FORWARD, AND I DON'T WANT TO BRING IT UP FOR JUST SHED INCLUDES THE CONCEPT THAT THIS IS GOING TO BE A LIVING AND REVISABLE DOCUMENT.
SO THERE MIGHT BE MINOR ADJUSTMENTS REGARDING TIMETABLES FRAMES ASSOCIATED WITH THIS SPECIFIC DOCUMENT, BUT I BELIEVE THE OVERALL CONCEPT OF CAPTURING THE RATIONALE, THE PURPOSE BEHIND AND DOCUMENT DOCUMENTING THE, THE RECOMMENDATION AS WELL AS THE STEPS INVOLVED ARE, ARE THERE.
UM, BUT IF THERE WERE LIKE WORD WORKWEEKS OR TIMETABLES WORD ENFORCEMENTS, WE WOULD LIKE TO INCLUDE, WE CAN INCLUDE IT.
UM, BUT OVERALL, I WOULD LIKE TO SEE MY, MY GOAL IS TO, IS TO GET THIS APPROVED.
IF THE COMMISSION DEEMS IT AND MOVE FORWARD WITH THE PROCESS IN MIND AND REALIZING THAT IT CAN BE, YOU KNOW, UH, THE DOCUMENT OR THE RATIONALE CAN BE DOCUMENTED IN A, IN AN EMAIL, ONE OF THE, ON A POST-IT NOTE OR WHATEVER, WHATEVER YOU BELIEVE IS NECESSARY, BUT THAT FLEXIBILITY, UH, AND THAT CREATIVITY IS, IS, UH, DELEGATED TO THE RESPONSIBLE, UH,
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INDIVIDUAL OR COMMITTEE THAT THAT'S GOING TO BE TACKLING THESE RECOMMENDATIONS OR THESE, UH, THESE NEEDS NEEDS FOR THE COMMUNITY.I'M TALKING ABOUT THAT'S PRETTY MUCH BIT TO THE TIME
SO THE WORK SESSIONS ARE EVERY SECOND TUESDAY OF THE MONTH, OR IS IT THE FIRST TUESDAYS OF THE MONTH? EITHER WAY.
IT'S, IT'S IT'S EVERY, EVERY OTHER NIGHT
SO WITH THAT IN MIND, IF WE WERE WANTING TO APPROVE YOUR RECOMMENDATION FOR CITY COUNCIL, WE WOULD LOOK AT THE CALENDAR AND, AND, UH, IMPLEMENT COUNTER REAL FAST.
AND WE WOULD SAY THAT, UH, BEING IN JUNE, UM, WE WOULD LIKE TO TRY TO GET, UH, THE RECOMMENDATION IN FRONT OF, IN FRONT OF CITY COUNCIL AND ON THE NEXT COMPANY, NEXT UPCOMING WORK SECTION, WHICH IS, WHICH IS JUNE, JUNE THE SEVENTH.
SO THAT'S THE FIRST, THAT'S THE FIRST TOUCHING POINT ON THAT'S THAT PUTS, THAT PUTS IT ON THE PLATE.
AND SO THEN THE SECOND TOUCHING POINT, THE SECOND WORK SESSION WILL BE JUNE THE 21ST.
AND THAT'S WHERE, UH, THE, THE CITY COUNCIL WILL DURING, DURING THE WORK SESSION, WE'LL, UM, GO INTO A DEEP CONVERSATIONS REGARDING THE RECOMMENDATION, UM, AND, AND HAVE CONVERSATIONS REGARDING IT.
AND THEN IF, IF THAT'S APPROVED DURING THAT RECOMMENDATION TO BE PLACED ON THE NEXT CITY COUNCIL AGENDA, YOU'RE GOING TO REGULAR SESSION, THEN WHAT TO KEEP IN MIND ON, ON WHEN THAT NEXT SESSION IS GOING TO BE OCCURRING AFTER THAT SECOND, AFTER JUNE 21ST.
SO IT'S GOING TO TAKE A LITTLE BIT FORESIGHT AND PLANNING ON OUR BEHALF, BUT IF THERE'S A SPECIFIC TIMEFRAME THAT WE WOULD WANT TO GET IT PAST, DUE TO URGENCY, THEN THAT SHOULD BE CLEARLY COMMUNICATED WITH THE CITY.
SO WE CAN SEE WHAT WE CAN DO TO TRY TO GET THAT, GET THAT GET BETTER TO ACCOMPLISH.
YEAH, BUT THAT'S, THAT'S, UH, THAT'S AT THE MINIMUM, IT CAN TAKE LONGER JUST AS A POINT OF CLARIFICATION WORK SESSIONS ARE ON TUESDAY.
COUNCIL BUSINESS MEETINGS ARE ON MONDAYS.
SO JUST FOR CLARIFICATION TOO.
BUT IT WOULD REQUIRE TO WORK SEARCH, CORRECT.
IF THERE AREN'T ANY OTHER QUESTIONS I'D LIKE TO MAKE A MOTION.
UH, I MOVED TO, UH, ADOPT THE RECOMMENDATION PROCESS DOCUMENT AS FOR USE WITHIN THE COMMISSION AS A LIVING DOCUMENT, AND IT'S REPLACED BY THE CITY'S BOARD AND COMMISSIONS.
UH, UM, I, I, I, I NEED MORE TIME TO ACTUALLY REVIEW THIS IN DETAIL FOR WE'D MOVE FORWARD WITH THIS, UM, IS MY RECOMMENDATION, IF YOU'D LIKE TO MAKE A, UH, A MOTION TO AMEND THE MOTION TO INCLUDE THE TABLE, OR WOULD YOU LIKE TO SPECIFY SPECIFIC TIMEFRAME IN WHICH YOU WOULD LIKE TO SAY, I MOVE THAT WE TABLE IT FOR NEXT MONTH.
IS THERE A SECOND? IT'S BEEN MOVED AND SECOND, UH, ANY AN OPPOSITION? NO.
SO WE WILL TABLE THIS FOR NEXT MONTH, AND THAT WILL GIVE US SOME TIME TO LOOK AT THIS IN MORE DETAIL.
UM, ALSO MAY BE MAYBE ABLE TO MAKE SOME OF THOSE AMENDMENTS THAT YOU MENTIONED ESTEFAN.
I DON'T HAVE ANY AMENDMENTS, BUT THE RECOMMENDATIONS FROM THE COMMITTEE COMMISSION MEMBERS, UH, MORE THAN WELCOME TO REACH OUT SO WE CAN GET THE DOCUMENT UP.
[00:35:01]
OKAY.THAT WILL GIVE US A LITTLE MORE TIME TO REVIEW THIS IN BETTER DETAIL.
AS THE FAN FOR THE WORK THAT YOU'VE PUT INTO THIS, THIS LOOKS REALLY GOOD.
THE CITY STAFF HAD AN OPPORTUNITY TO LOOK AT THIS, TO JUST TO CONFIRM THAT THE TIMELINES AND THE WORKABILITY OF WHERE YOU'RE TRYING TO GET THOSE TOUCH POINTS.
ON APRIL THE FIFTH, UH, UH, BRIAN AND I TALKED SPECIFICALLY, UH, UH, VIA PHONE AND WRITTEN EMAIL, WELL, TO GET THAT DOCUMENTED, THAT HAS THAT COMMUNICATION TOUCH POINTS BETWEEN THE COMMISSION AND THE CITY.
SO THE SPECIFIC TIMEFRAMES ARE, ARE DIRECTLY FROM, FROM THE CITY.
WHERE IT SAYS ON PAGE ONE AT THE BOTTOM FOOTNOTE INFORMATION AND ACTION ITEMS ARE THE TWO CATEGORIES OF REQUESTS.
THE CITY USES BY THEIR STAFF AS NOTED MR. BRIAN MCCASKEY VIA EMAIL ON APRIL 5TH, 2021.
SO YEAH, AND INFORMATION ITEMS AND EXTRA ITEMS ARE SPECIFIC TERMINOLOGIES THAT DIRECTLY FROM THE CITY.
SO WE'LL BE PREPARED TO, UM, MOVE THIS TO OUR NEXT MEETING AGENDA.
ANY OTHER QUESTIONS? DID I MISS ANYTHING ELSE ON THE AGENDA? YOU SPEAK NOW, DOUBLE CHECKING OR FOREVER GO WITH YOUR BEADS.
I BELIEVE YOU COVERED EVERYTHING, MAN.
I, I DID SHARE WITH EVERYONE I SHARED WITH EVERYONE.
THERE IS AN UPCOMING TRAINING SERIES THAT THE SPRINGFIELD FOUNDATION IS OFFERING FOCUSED ON DIVERSITY AND INCLUSION, UM, THAT WILL BE OFFERING FREE SESSIONS THAT ARE OPEN TO THE PUBLIC OVER THE NEXT FOUR MONTHS.
UM, AND IT'S VARYING TOPICS THAT ARE, ARE THAT FOCUSED ON DIVERSITY AND INCLUSION.
AND I ACTUALLY WILL BE FACILITATING THOSE SESSIONS THROUGH THE SPRINGFIELD FOUNDATION AND CLARK STATE.
I THINK I SHARED THAT WITH EVERYONE.
I WAS GOING TO SEND IT TO YOU ALL TO SHARE THAT WITH THE CITY COUNCIL, UM, BECAUSE IT IS AN OPEN OPPORTUNITY.
SO I WANTED TO SHARE THAT WITH EVERYONE.
SO IF THERE IS NOTHING ELSE, THEN WE WILL ADJOURN THE MEETING.