[00:00:05]
[1. Call Meeting To Order/Roll Call]
EVERYBODY.UH, CERTAINLY THANK YOU FOR COMING.
THIS IS A SPECIAL, UH, MEETING THIS EVENING THAT WE'VE MOVED TO A WORK SESSION RATHER THAN A FORMAL CITY COUNCIL MEETING, BECAUSE, YOU KNOW, AFTER OUR LAST MEETING WE HAD, UM, LOTS OF CORRESPONDENCE BACK FROM SOME CITIZENS IN THE COMMUNITY.
I WAS JUST EXPLAINING THE PURPOSE OF BEING, BUT WE CAN DO THAT FIRST.
ALL RIGHT, MR. SHAW HERE, MS. BAKER HERE.
MR. CAMPBELL HERE, MRS. BERGE.
SHE'S NOT SO, UH, ANDY, I CAN SEE YOUR, YOUR MICROPHONE LOOKS MUTED.
MR. HILL HERE, MR. WEBB, AND ARE HERE, MR. WEBB IS NOT HERE THIS EVENING.
HE THE SAME THING AS THE, UH, HEART SCHOLARSHIP INTERVIEWS FOR OUR HIGH SCHOOL STUDENTS THAT HAVE APPLIED FOR THAT SCHOLARSHIP.
AND, UH, MR. WEBB IS ON THAT INTERVIEW PANEL.
SO, UH, HE TRIED TO SEE IF THERE WAS SOMEONE WHO COULD REPLACE HIM AND THEY COULDN'T SUE TO KIND OF LEFT THEM IN A BAD SPOT IF, IF HE WASN'T THERE.
SO THAT'S THE REASON MR. WEBB'S NOT HERE THIS EVENING.
[ Trash Hauling Bids]
SO NOW WE'LL GET BACK KIND OF THE PURPOSE OF THE MEETING.UM, I JUST THINK WE HAVEN'T HAD ENOUGH DISCUSSION ABOUT THIS BASED ON WHEN WE TALK ABOUT RESIDENTS HAVING QUESTIONS AND CONCERNS AND, AND THERE NOT BEING CLARITY ABOUT, ABOUT DECISIONS THAT WE'RE MAKING.
I THINK WE HAVE TO TAKE THAT IN CONSIDERATION AND WE JUST KINDA WENT THROUGH THIS PROCESS EVEN OF THE ZONING PROCESS AT A, AT A COMMUNITY THAT LOCALLY.
AND WE DIDN'T GET AS MUCH FEEDBACK THERE AS WE'VE GOTTEN ON THIS WHOLE TRASH ISSUE.
SO I JUST, I'M NOT COMFORTABLE MOVING THIS THING FORWARD UNTIL WE KNOW THAT EVERYBODY IS IN THE CLEAR UNDERSTANDING WHAT ALL THE OPTIONS ARE AND, UM, AND THAT WE'VE HAD OPPORTUNITY TO GET EVERYONE'S FEEDBACK, TO REALLY GET AN IDEA OF, OF, OF HOW WE MOVE THIS FORWARD.
AND THEN MR. FOR COUNCIL, YOU MENTIONED THAT THE LAST MEETING THAT WE DID HAVE AN OPPORTUNITY TO, UH, EXTEND THE REPUBLIC CONTRACT TO GET THROUGH A PERIOD OF TIME IF WE HAD SOME, UH, QUESTIONS OR ISSUES.
SO I THINK WE NEED TO SLOW THIS DOWN A LITTLE BIT, MAKE SURE EVERYBODY IN THE COMMUNITY IS OKAY ON BOARD, UNDERSTANDS ALL THE OPTIONS ARE AND HAS OPPORTUNITY TO PROVIDE FEEDBACK AND GIVE US THEIR INPUT.
SO THAT'S THE REASON FOR THE CHANGE THIS EVENING FROM A COUNCIL MEETING FOR A VOTE TO A WORK SESSION WHERE YOU HAVE MORE DISCUSSION.
AND I THINK KIND OF WHAT I WOULD WAY I WOULD SEE THIS WORKING IS AFTER THIS EVENING, I DON'T THINK WE'RE GONNA HAVE ALL THE ANSWERS EITHER BECAUSE WE'RE STILL GOING TO GET FEEDBACK.
ONCE WE HAVE A DISCUSSION, I THINK WE COULD PROBABLY HOLD, UH, PROBABLY A TOWN HALL LIKE WE DID ON OUR, ON OUR, UM, SPEEDING ISSUE THAT WE HAD COME UP A MONTH AGO.
SO I SEE ANOTHER TOWN HALL TO BE.
WE GIVE MORE PEOPLE AN OPPORTUNITY TO SPEAK ON THE ISSUE.
I KNOW WE CHANGED FROM, UH, UH, THE MEETING ON MONDAY TO A WORK SESSION THIS EVENING.
AND THEN THAT STILL KIND OF QUICK NOTICE.
SO WE WANT TO MAKE SURE WE HAVE EVERYBODY AN OPPORTUNITY TO COME AND SPEAK AND TALK ABOUT THIS.
SO, UH, KNOWING WE'VE GOT SOME TIME AND WE SHOULDN'T BE UNDER ANY TYPE OF RUSH, WE KNOW HOW LONG THE BIDS ARE GOOD FOR.
IT JUST SEEMS LIKE THE RIGHT THING TO DO TO REALLY OPEN THIS UP TO BE MUCH MORE, UM, GET MUCH MORE FEEDBACK FROM OUR RESIDENTS.
AND, AND AGAIN, UH, I THINK AS OF TODAY FROM MONDAY, WE'VE GOT 46 EMAILS THAT HAVE COME THROUGH TO ME PERSONALLY AND THROUGH OUR PUBLIC EATING MEETING EMAILS.
SO WE'VE GOT LOTS OF PEOPLE WHO'VE HAVE CERTAINLY EXPRESSED THEIR IDEAS.
SO ONE OF THE, SO TO GET STARTED THIS DISCUSSION, ONE OF THE THINGS I THINK WE NEED TO TALK ABOUT THAT REALLY GOT ME ASKING QUESTIONS WAS WE HAD THE DISCUSSION ABOUT WEEKLY VERSUS BI-WEEKLY RECYCLE AND, YOU KNOW, SHAME ON ME FOR MISSING IT IN THE FIRST DISCUSSION
[00:05:01]
THAT WE HAD, BUT THE REPUB, THE SIZE OF THE CONTAINERS HAS NOW BECOME AN ISSUE.SO REPUBLIC HAS AN RIGHT NOW WE CURRENTLY HAVE A 96 GALLON CONTAINER THAT WE USE FOR RECYCLING IN THE CITY AND THE RUMPLY CONTAINERS ARE 65 GALLONS.
SO IT'S ABOUT A THIRD OF THE SIZE.
SO IF WE STICK WITH BI-WEEKLY RECYCLING AND I SWITCHED TO RUNKEE WITH A THIRD, LESS SIZE OF A CONTAINER, IF WE NEED TO SWITCH TO WEEKLY RECYCLING TO KEEP UP WITH THE AMOUNT OF RECYCLING THAT'S GOING ON, THEN I THINK WE TALKED ABOUT IN THE RUM KEY BID THAT WAS ADDITIONAL DOLLAR AND 20 CENTS A MONTH.
SO IF THAT DOLLAR AND 20 CENTS A MONTH TO KEEP UP WITH THE AMOUNT OF RECYCLING THAT PEOPLE HAVE ADDED TO THAT BID IN TURN KIND OF LEVELS AND MAKES THE BIDS A LITTLE MORE EQUAL.
NOW, IF WE HAVE TO GO WITH WEEKLY RECYCLING BECAUSE THE CONTAINERS ARE SMALLER.
SO THAT'S REALLY KIND OF WHAT GOT ME THINKING ABOUT THIS PARTICULAR CONVERSATION WAS ABOUT THE RECYCLING BECAUSE THE WEEKLY VERSUS BI-WEEKLY WAS A, WAS A BIG DEAL AND, AND ALL THE EMAILS WE'VE BEEN GETTING AND THE ONES I GOT AFTER THAT INITIAL MEETING THAT WAS BROUGHT UP.
SO I THINK THAT'S A DISCUSSION THAT WE HAVE TO HAVE.
SO KIND OF WHERE I WANT TO GO WITH THIS.
I ALWAYS LIKE TO TRY TO KEEP THINGS IN THE KIND OF THE LEAST COMMON DENOMINATOR SIMPLEST FORM TO UNDERSTAND.
SO SCOTT, WHEN YOU LOOK AT THE BIDS, KIND OF THE QUESTIONS THAT I HAVE IS THE, THE WEEKLY RATE FOR RECYCLED, FROM BOTH WHAT THE BI-WEEKLY RATE RECYCLE FROM BOTH.
AND THEN IF WE, IF I JUST START DOING SOME MATH ON, YOU KNOW, 95 GALLONS, CURRENTLY EVERY TWO WEEKS VERSUS 65 GALLONS, EVERY TWO WEEKS, THAT'S 130 GALLONS OF RECYCLE VERSUS 190 GALLONS OR A HUNDRED IT'S 9,792 GALLONS OF RECYCLE.
SO ON A, ON A WEEKLY BASIS OR BIWEEKLY BASIS, WHAT DOES THAT COME DOWN TO? WHAT ARE WE, WHAT ARE WE PAYING ON A PER GALLON BASIS TO RECYCLE GOODS? SO THOSE ARE KIND OF THE QUESTIONS WHERE I'D LIKE TO START FROM.
SO WE REALLY GET A GOOD UNDERSTANDING OF, OF WHAT IT IS THAT WE'RE PAYING FOR AND WHAT IS ACTUALLY WHAT IT'S COSTING THE RESIDENTS.
UM, AND THEN IF WE CAN KIND OF GET OUR HEAD AROUND THAT, THEN CERTAINLY WE CAN HAVE, HAVE A DISCUSSION.
AND I STARTED WITH EVERYONE WHO'S HERE WHO WOULD LIKE TO SPEAK ABOUT THIS.
CERTAINLY WE'LL, WE'LL HAVE THAT OPPORTUNITY IF YOU'RE HERE TO TALK ABOUT IT.
UM, ANYBODY CAN, UH, CAN COME TO THE PODIUM AND WE'LL, WE'LL CERTAINLY LISTEN TO YOUR CONCERNS.
THERE WE'LL ADDRESS SOME OF THE EMAILS THAT WE RECEIVED, UM, AND, AND KIND OF WHAT THE FEELINGS WERE THERE.
BUT I JUST WANT TO MAKE SURE THAT WE'RE NOT MOVING FORWARD ON THIS, AND WE HAVE AN OPPORTUNITY TO KIND OF SLOW IT DOWN AND REALLY MAKE SURE EVERYBODY UNDERSTANDS EXACTLY WHAT'S GOING ON.
AND PEOPLE HAVE THE OPPORTUNITY TO REALLY GIVE THEIR FEEDBACK AND INPUT ON WHAT WE'RE DOING, UH, BEFORE, BEFORE WE MAKE THAT DECISION.
AND, AND BECAUSE WE HAVE TIME, I THINK WE NEED TO TAKE A STEP BACK AND, AND, UH, AND TAKE A LOOK AT THIS AGAIN.
SO SCOTT, MAY I, IF THERE'S ANYTHING THAT I ASKED THAT YOU DIDN'T GET THERE YET, I'LL, I'LL ASK AGAIN, BUT MAYBE IF YOU HAVE AN IDEA OF WHAT KIND OF, WHAT I'M LOOKING FOR, UM, I'LL, I'LL LET YOU GO AHEAD AND START.
IF I UNDERSTAND WHAT YOU WERE ASKING, UM, IF YOU ARE TO, TO COMPARE THE CALL, IT COST PER GALLON, UM, OF, UH, RECYCLING THE DIFFERENCE IN THE SIZE OF THE CART WHEN YOU'RE LOOKING AT THE, UH, BI-WEEKLY OPTION.
UM, AS YOU MENTIONED, 192 GALLONS PER MONTH FOR REPUBLIC HUNTER AND 30 GALLONS PER MONTH FOR, UH RUNKEE AND THAT THE PROPOSED FIRST THAT'D BE EVERY TWO WEEKS, RIGHT? NOT MONTHLY THEN EVERY TWO WEEKS.
WELL, I'M LOOKING AT A MONTHLY, SO THE DOUBLE, WHAT THE SIZE OF THE CARTELS.
SO THE CARTS OF 65 IS 130 EVERY TWO WEEKS SCOTCHES.
UM, THE, IN GOING BY THE YEAR, NUMBER ONE, UM, PRICES OF, UH, THE, UH, UH, REPUBLICAN RUNKEE, UH, UM, COMING UP WITH THAT.
SO THE PRICE PER GALLON OF, UH, 7.50 CENTS PER GALLON FOR REPUBLIC AND 10.6 GALLONS PER MONTH FOR RUNKEE.
SO THE, UM, UTILIZING THE FULL SPACE OF, UH, RECYCLING THERE'S, UH, MORE VALUE IN THE, OR REPUBLIC BID, UH, DUE TO THE SIZE OF THE CARDS.
SO I THINK THAT HAS TO BE KIND OF A STARTING POINT AND THE BASE OF DISCUSSION, ESPECIALLY SINCE WE HAD A DISCUSSION AND PART OF THE DISCUSSION WE HAD ACTUALLY ON MONDAY,
[00:10:02]
MR. WEBB HAD, AND MR. HILL HAD BOTH RECOMMENDED, UM, WEEKLY RECYCLING, BUT THEN THERE WAS SOME DRAWBACK TO THAT BECAUSE THAT WAS GOING TO INCREASE THE COST.AND WE WERE TRYING TO COMPARE EVERYTHING KIND OF STATUS QUO TO WHAT IT WAS ALREADY AND KIND OF KEEP THE CHEAPEST PRICE.
BUT WE, WE HAVE TO TAKE INTO ACCOUNT WHAT THE RESIDENTS ARE SAYING AND HOW MUCH RECYCLING THEY USE, BECAUSE IF THEY'RE ON A TWO WEEK BASIS, WE HAVE CURRENTLY THE ABILITY TO RECYCLE 196 GALLONS OF RECYCLED MATERIAL.
AND WITH, AND WITH RUM KEY, WE WOULD ONLY HAVE THE ABILITY TO RECYCLE 130 GALLONS, RIGHT? EVERY TWO WEEKS.
THAT'S KIND OF WHERE MY SITUATION IS.
IF WE WOULD HAVE TO THEN INCREASE, I USE THAT TO WEEKLY.
NOW THEY WOULD GET, I MEAN, THEY WOULD GET MORE, I GUESS, BUT, BUT COMPARING WEEK BIWEEKLY TO BIWEEKLY, IF WE HAD TO ADD WEEKLY SERVICE IN THAT DOLLAR 20 WOULD MAKE IT MORE COMPARABLE TO A BI-WEEKLY, IT WOULD ACTUALLY MORE EXPENSIVE THAN FOR THE KEEPING THE BI-WEEKLY THAT WE HAVE NOW.
IN TERMS OF WHAT CITIZENS ARE ALREADY USED TO.
AND, UM, SO I RAN THAT THAT'S CLEAR AS MUD, I RAN THE CALCULATIONS AS WELL IS IF WE GO WITH WEEKLY RECYCLING, UM, UTILIZING THE SAME CALCULATION OF THE SIZE OF THE CARTS ON THE REPUBLIC.
ONE WITH NOW IT'S 384 GALLONS BECAUSE FOUR TIMES, UM, THAT'S 4.30 CENTS PER GALLON.
AND FOR THE RUM KEY FOR 260 GALLONS, IT'S 5.75 CENTS PER GALLON.
SO STILL THE VALUE PER GALLON IS THE SAME GO IN THAT DIRECTION IF WE WENT TO FULL WEEKLY RECYCLING.
SO THE COST PER, SO GOING WEEKLY, THE COST DROPS FOR GALLON FROM 4.30 CENTS FOR, FOR REPUBLICAN 5.70 CENTS.
AND THAT'S JUST LOOKING AT THE DIFFERENCE IN RECYCLING AND RECYCLING.
SO I THINK IT'S SOMETHING TO START DISCUSSION WITH COUNCIL MEMBERS, UH, QUESTIONS, COMMENTS.
UM, JUST TO LET YOU KNOW, WE WOULD GIVE THE 95 GALLON TRASH CART FOR EVERY OTHER WEEK RECYCLING AND THE BAIRD, IT SAYS ANY ADDITIONAL RECYCLING CARTS ARE FREE.
SO IT WOULD JUST MAKE SENSE FOR US TO GIVE A BIGGER CART IF THAT'S WHAT THE, IF THE RESIDENT ONE FOR EVERYONE, THE BED ITSELF SAID THAT THEY WOULD RIDE IN THE 65.
SO THAT'S WHAT I BUY IS WHAT WAS IN THE BED ITSELF, WHAT THEY WOULD PROVIDE, THEY WOULD GIVE US A 95 GALLON.
IS THAT THE RIGHT NUMBER? THANK YOU, SEAN.
MA'AM UM, UH, TO, UH, COUNCILMAN BAKER'S POINT, I JUST WANT TO, UM, VALIDATE, UM, PHIL.
CAN I GET YOU TO COME BACK TO THIS, TO THE MICROPHONE ONE MORE TIME AND JUST REPEAT ALL THAT AND MAKE SURE WE'RE VERY CLEAR ON WHAT YOU JUST SAID.
THIS WOULD WOULD PROVIDE NINE TO FIVE GALLON RECYCLE CART FOR EVERY OTHER WEEK.
RECYCLING THE 65 GALLON WAS JUST IN OUR BED FOR THE EVERY WEEK.
SO JERRY, SO I HAVE TO ASK NOW, SO THAT FROM THE, FROM THE BID PROCESS LEGAL PERSPECTIVE HERE, THE BID SAYS ONE THING, BUT NOW THAT THEY'RE ADDRESSING IT DIFFERENTLY OUTSIDE OF WHAT THE BID PROCESS WAS, I MEAN, IS THAT IT, ARE WE ALLOWED TO DO THAT? IS THAT A NEGOTIATION OUTSIDE THE BID PROCESS? CAN THEY CHANGE THAT ONCE THE BIDS HAVE BEEN SUBMITTED OR, UM, BECAUSE AGAIN, WE CAN'T, I WANT TO GET IN THE BACK AND FORTH.
I MEAN, IF THEY SAY, WELL, OUR BID DID THIS, BUT WE'LL DO THAT.
AND I'M HAVING, RUNKEE SAY, WELL, HOLD ON.
CAUSE WE PUT THIS IN OUR BID, BUT WE'RE WILLING TO DO THIS.
SO I DON'T WANT TO GET OUTSIDE THAT GRAY AREA.
SO WHAT, WHAT, WHERE ARE WE AT LEGALLY WITH SOMETHING LIKE THAT? WELL, THE BID, UM, RFP DIDN'T REQUIRE A SPECIFIC SIZE.
AND SO, UM, THEY WERE FREE TO BID WHATEVER THEY WANTED TO BID FOR THE SIZE.
AND RIGHT NOW WHAT YOU HAVE IN FRONT OF YOU IS THE BID DOCUMENT.
AND SO THAT'S WHAT YOU WOULD BE
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TECHNICALLY REVIEWING BECAUSE IN THEORY, SOMEONE FROM, UM, REPUBLIC COULD NOW COME AND SAY, WELL, WE WILL LOWER THE PRICE TO THIS.UM, AND SO NOW YOU DON'T, AND THAT'S WHAT I WANT TO AVOID.
I DON'T WANT TO GET INTO A BACK AND FORTH NEGOTIATION AFTER THE BISMAN SUBMITTED.
SO DO WE, SO LEGALLY IS WHAT COUNCIL HAS TO CONSIDER AS A 65 GALLON CART AS PART OF THAT BID PROCESS AND A NOT YOU HAVE BEFORE YOU IS THE BID DOCUMENTS.
THAT'S WHAT YOU ARE TO BASE YOUR DECISION ON IS, IS WHAT YOU RECEIVED.
HI, BRETT BUTLER AGAIN WITH REPUBLIC SERVICES.
I THINK, YOU KNOW, WE WOULD CERTAINLY AGREE WITH THAT, UH, DECISION OR DETERMINATION.
AND I THINK THAT WOULD ALSO APPLY TO THE IDEA THAT THREE ITEMS OF BULK WAS THE LIMITATION THAT WAS PROVIDED IN THE BID THAT THE CART CONTENT ONLY WAS NOT OUR CARTS, YOUR CARDS PLUS OTHER CARTS, RIGHT? IT IS SIMPLY ONLY THEIR CARTS.
THOSE ARE THE EXPECTATIONS WE HAD WHEN WE SUBMITTED OUR PROPOSAL AND WE STAND BY OUR BID.
UM, I'LL LEAVE IT AT THAT FOR NOW.
SO, UM, ANY OTHER QUESTIONS? YES.
UM, PRECEDENT BEING SET IN THIS, UH, IN THE CITY, LET'S SAY IN THE PAST 24 MONTHS, HAS THE CITY EVER RECEIVED A BID OR A QUOTE, UM, AND WENT BACK AND ASKED FOR ADDITIONAL INFORMATION, UM, TO, UM, DO OUR DUE DILIGENCE WITH ASKING FOR ADDITIONAL INFORMATION.
THERE'S NOT A PROBLEM WITH THAT.
SO I, I WOULD ASSUME THAT, UH, UM, THE REQUEST THAT, UH, UM, INFORMATION PROVIDED BY RUNKEE WITH THE RECYCLING CANS WAS ADDITIONAL INFORMATION.
THE RESIDENTS ASKED US, UM, AS COUNCIL MEMBERS AND, AND RUNKEE HAS SUPPLIED THAT INFORMATION.
WOULD YOU DEEM THAT AS ADDITIONAL INFORMATION? WELL, IT'S ADDITIONAL INFORMATION.
I GOT REALLY LOUD ON THE SIDE.
UM, WHAT I THINK FOR ADDITIONAL INFORMATION IS CLARIFICATION OF CERTAIN THINGS.
WHAT WE'RE DEALING WITH HERE IS WE HAD SPECIFIC BID REQUIREMENTS.
WHAT IS IT GOING TO COST FOR RECYCLING? AND WE RECEIVED THE ANSWER.
THIS IS WHAT IT'S GOING TO COST FOR RECYCLING.
AND THAT ANSWER WAS X AMOUNT FOR THIS PARTICULAR SIZE TO NOW GO AND SAY, WELL, WE WANT TO CHANGE THE BID SPECIFICATIONS TO SOMETHING DIFFERENT.
I THINK THAT IS MATERIAL IN THE BIDDING PROCESS.
I THINK WHAT YOU HAVE BEFORE YOU HAVE THE BIDS THAT WERE SUBMITTED IS WHAT YOU NEED TO BASE YOUR DECISION.
SO IN ADDITION TO THE FUEL SARGE SURCHARGE PROVIDED BY REPUBLIC, UH, THAT COULD COST, UM, RESIDENTS OF THIS COMMUNITY AND OVERALL ADDITIONAL $3.3 MILLION OUTSIDE OF
THEY CAN'T REMOVE THAT CORRECT.
THE BIG CONSIDERATION THAT THEY CAME UP HERE TONIGHT AND SAID, WE'RE GOING TO REMOVE THAT.
UM, WE CAN'T TAKE THAT PART INTO CONSIDERATION.
MY NAME IS SHONDA WITH GRUMPY AGAIN AT PAGE THREE OF OUR BED.
GIVE US THE OPTION THE 65 OR AT THE, UM, THE 95 POUND RECYCLE CART.
SO IT'S ON PAGE THREE OF OUR PROPOSAL, TIM MARY.
UM, AND I'M SURE IT'S, UH, AS SCOTT IS, UH, IS LOOKING INTO, UH, TO THAT, UM, I GUESS MY CLARIFICATION, IF I MAY, UM, AND I'M SORRY, I DIDN'T CATCH YOUR NAME SHAWNDA.
UM, YOU SAID, UH, THAT THE BID HAD ALREADY SUPPLIED THAT INFORMATION BECAUSE IT WAS A LAW DIRECTOR STATED THE BID ASKED FOR THE MINIMUM, BUT YOU PROVIDED THE MINIMUM AND ADDITIONAL INFORMATION IN THE BID ALREADY, CORRECT.
SO YEAH, SCOTT, SO ON PAGE THREE, THAT, UH, SHE REFERENCED, UH, UNDER CURBSIDE RECYCLING COLLECTION THAT THE RUMP SAYS THE RUMPY APPROACH TO CURBSIDE RECYCLING ENTAILS THE USE OF A 65 GALLON OR 95 GALLON RUNKEE KEY RECYCLING CART TO HOLD THE, UH, COMMINGLED RECYCLABLES GENERALLY GENERATED IN EACH RESIDENCE PAGE TWO, BEFORE THAT STATES THAT THEIR CONTAINER DIMENSIONS ARE 65 GALLON RECYCLING CARTS AND THE HEIGHT, WIDTH DEPTH, AND THEN THE 95 GALLON TRASH CART, THE HEIGHT WITH DEPTH.
AND PRIOR TO THAT, THE CONTAINER ORDERING INVENTORY AND SUPPLY PROCEDURES RUNKEE WORKS WITH, UH, THE SUPPLIER TO SUPPLY CUSTOM DARK BROWN, 95 GALLON TRASH CARDS IN DARK GREEN, 65 GALLON RECYCLING CARTS.
SO WHILE IT SAYS THAT IN THEIR PROGRAM
[00:20:01]
THAT THEY USE BOTH THE, OF THE CONTAINER DIMENSIONS THAT THEY PROVIDED STATE 65 GALLON.SO THAT'S WHERE I LOOKED AT VERIFY ME.
UM, AS STATED BY THE INDIVIDUALS FROM RUNKEE, UM, THE BID HAS NOW BEEN, UM, UH, REVIEWED AND BOTH SIZES OF, UH, RECYCLING HAS BEEN DESCRIBED IN THE BID.
UM, AS THE INTERN CITY MANAGER DESCRIBED, THERE WERE A FEW MEASUREMENTS THAT WAS PROVIDED.
I'M SURE RUNKEE WAS NOT GOING TO GO OUT AND PROVIDE, UH, DIMENSIONS AND MEASUREMENTS FOR EVERY ONE OF THEIR PRODUCTS.
UM, AND YOUR OPINION JURY, UH, AS COUNCIL ABLE TO, UH, CONSIDER THAT 96 GALLON, I'M SORRY, 95 GALLON, AS IT STATED IN THE BID, I'M JUST TRYING TO LOOK THROUGH THE BID ITSELF.
THANK YOU ONE, JUST TO, TO ANSWER THAT THEY, THEY DO PROVIDE THEY'RE LIKE EVENT CONTAINER OPTIONS THAT DO LIST A WIDE VARIETY OF DIFFERENT SIZES AS OPTIONS THAT SOMEBODY COULD PURCHASE OR RENT AS, UM, ARE POSSIBLE OPTIONS.
UM, AND JUST LOOKING AT THE BED AND THEN, YOU KNOW, I'D LOVE GIVING OPINIONS WITH 30 SECONDS OF BACKGROUND.
UM, I SEE THAT UNDER THE BASE PROPOSAL, UM, HOPEFULLY THIS IS REMCO, UM, IT HAS THE PRICES THERE, AND THEN IF IT SAYS LIKE 1495 PER MONTH PER HOUSEHOLD, AND THEN UNDERNEATH IT, IT SAYS RUMPY WILL INCLUDE ONE 96 GALLON CART AT NO ADDITIONAL CHARGE.
UM, IS THAT WHAT WE'RE TALKING ABOUT? THAT'S TRASH.
AGAIN, I'M LOOKING AT A VERY SMALL PRINT.
WHERE'S THE RECYCLE ONCE ON THIS? WHAT OPTION IS THAT OR NOT ON THAT PAGE? DOWN IN THERE? UM, ADDITIONAL INFORMATION PROPOSAL SUMMARY, AS I MENTIONED, PAGE TWO, WHERE IT CALLED OUT THE CONTAINER DIMENSIONS PAGE TWO UP THERE.
IS THAT WHAT WERE THE CONTAINER DIMENSIONS? YES.
I GUESS WHAT THE ISSUE IS IS IN MY MIND IS THE PRICING THAT THEY GAVE US OR RECYCLING ON THE PER MONTH, IF THAT IS TIED TO THIRTIES 65 GALLONS, THEN WE ARE TO CONSIDER THAT PRICE AT, IN THAT GALLON.
CAUSE THAT'S WHAT WAS PROPOSED.
SO WOULD THAT BE, IN MY OPINION, ADDITIONAL INFORMATION THAT WE COULD GET FROM THEM THAT WOULD BE AVAILABLE TO COUNCIL FOR DECISION THAT GETS TOUGH.
IT GETS INTO THE QUESTION OF, ARE WE BEING UNFAIR TO THE OTHER BIDDERS BECAUSE THEY HAVE THEIR BID PRICE IS BASED ON SOMETHING AND WE'RE NOT ASKING THEM, WHAT ARE YOU GOING TO ADJUST? SO I'M A LITTLE BIT NERVOUS ON THAT IN TERMS OF A BID CONTEST OR A POTENTIAL BID CHALLENGE FROM THE OPPOSING SIDE.
UM, AND AGAIN, RIGHT NOW, WHAT I'M NOT REALLY SEEING VERY CLEARLY JUMPING OUT AT ME IS THE OLDEST PRICE IS BASED ON THIS SIZE.
I'M GOING ON WITH SCOTT? YOU SAID THAT WAS BASED ON THE 65 CALENDAR, BUT I THINK ANY TYPE OF FURTHER INFORMATION WHERE THE PRICE IS BEING CHANGED IS PROBLEMATIC.
WHAT IF THE ADDITIONAL INFORMATION DID NOT CHANGE THE PRICE THAT I DON'T THINK IF IT'S, I DON'T THINK THAT WOULD BE MUCH OF AN ISSUE THEN IF IT'S JUST A CLARIFICATION TYPE OF ISSUE.
SO IF THEY STATED THAT THE CART, UM, THE 95 GALLON WOULD BE PROVIDED AND NOT CHANGE THE PRICE THAT WOULD BE CONSIDERED ADDITIONAL INFORMATION, THIS COUNCIL CAN CONSIDER CORRECT.
AGAIN, IT COULD BE, IF IT WASN'T CLEARLY DESIGNATED IN THEIR BID, THAT THEIR BID IS THIS AMOUNT FOR THIS SIZE.
AND THAT'S WHAT I HAVEN'T FOUND YET.
ANY OTHER QUESTIONS OR COMMENTS FROM ANYONE ON COUNCIL? AGAIN, I DON'T THINK THE PURPOSE OF THIS EVENING, UM, IN MY MIND IS NOT TO COME TO ANY TYPE OF DECISION, BUT THIS IS ALL ABOUT DISCUSSION FOR
[00:25:01]
FURTHER CLARIFICATION AND MAKING SURE EVERYBODY UNDERSTANDS EXACTLY WHAT IT IS.SO JUST BASED ON THE FIRST 25 MINUTES OF DISCUSSION, IT SEEMS LIKE WE'RE AT LEAST HEADING IN THE RIGHT DIRECTION AND TRYING TO FIGURE OUT EXACTLY WHAT IT IS THAT WE'RE TALKING ABOUT HERE.
SO IT DOES SAY SCOTT JUST POINTED OUT TO ME, SNAKE.
UM, THAT'S THAT REMCO, HE, UM, WORKS WITH RIG PACIFIC TO SUPPLY CUSTOM, DARK 95 GALLON, TRASH CARTS AND DARK GREEN, 65 GALLON RECYCLING CARTS.
SO I CAN SEE WHERE THE, WHERE SCOTT IS SAYING THAT THE RECYCLING IS BASED ON 65 GALLONS.
SO I BELIEVE THAT THAT IS WHERE HE'S COMING FROM ON THAT AND WHERE THAT IS PRESENTED SOME ISSUES.
SO I'LL JUST ASK, WHAT WAS THE DISCUSSION AROUND THEN? HOW DOES COUNCIL FEEL ABOUT, UM, WEEKLY VERSUS BI-WEEKLY RECYCLING? DOES THAT CHANGE? ANYONE'S MIND THAT IF WE'RE, SO IF WE'VE ESTABLISHED A 65 GALLON CARD IS WHAT THE BID PROPOSAL IS FOR MONKEY.
WHERE ARE WE AT WITH WEEKLY VERSUS BI-WEEKLY RECYCLING AND THE AMOUNT AND THE SIZE OF THIS CARTS MR. HILL.
UM, SINCE MONDAY I HAVE GOTTEN SEVERAL CORRESPONDENCE, NOT ONLY THROUGH EMAIL, BUT ALSO THROUGH, UM, PHONE CALLS AND OTHER, UM, CORRESPONDENCE ABOUT WANTING BI-WEEKLY REGARDLESS OF, UM, THE PRICE INCREASE BECAUSE OF THE FACT, AND THIS IS ALSO SOMETHING THAT HAPPENS AT MY HOME IS WE GET TO THE POINT WHERE OUR RECYCLING IS OVERFLOWING AND IT'S NOT RECYCLING.
SO, UM, SO YEAH, THAT IS SOMETHING THAT I HEARD A LARGE AMOUNT OF PEOPLE, UM, ASK FOR IS JUST CONTINUE WITH WORK, UM, NOT TO CONTINUE STARLING TO, UM, TO GO TO WEEKLY VERSUS WHY WOULDN'T WE, IF WE CAN.
SO I, IN THE BEGINNING, WHEN YOU SAID BI-WEEKLY, I GOT A LITTLE CONFUSED.
SO YOUR, YOUR CORRESPONDENCE HAS BEEN A REQUEST TO MOVE TO WEEKLY RECYCLING THAT'S CORRECT? YES.
UM, THE FEW PEOPLE THAT I HAVE TALKED TO ABOUT HAVING, WANTING TO HAVE THE WEEKLY RECYCLING WERE I'M ASSUMING THAT THAT WAS GOING TO BE WITH THE 95 GALLON, UM, BINS.
AND I DON'T THINK THAT USING 65 GALLON BINS EVERY WEEK IS GOING TO MEET THE NEED FOR THE PEOPLE WHO ARE SERIOUSLY RECYCLING AND NEED THAT, UM, DOUBLE 95 GALLON, YOU KNOW, THAT WEEKLY PICKUP ON THAT ONE.
SO WE HAVE TO BE VERY CAREFUL IN THAT DISCUSSION, UM, TO MAKE SURE THAT WE'RE COMPARING APPLES TO APPLES.
AND, AND I HAVE ONE QUESTION FOR JERRY, IF I COULD HEAR BASED ON THE CONVERSATION WE JUST HAD.
UM, AND THIS HAS BEEN BASED ON MY PAST EXPERIENCE OF, I UNDERSTAND, UH, THAT WE, THAT OUR MEETINGS HERE ARE TO HELP US CLARIFY, UH, THE ISSUES ARE THE QUESTIONS THAT ARE SPELLED OUT IN THE, UH, BIDS AT THE SERVICES PROVIDED TO US, BUT DO WE NOT HAVE TO BE VERY CAREFUL TO, UM, MAKE SURE THAT WE'RE NOT RENEGOTIATING THE BIDS THAT WERE SENT TO N BECAUSE IF WE START LOOKING AT ONE VENDOR AND SAYING, WELL, CAN THEY, CAN YOU DO THIS AND NOT LOOKING AT THE OTHER VENDOR, THEN YOU'RE, YOU'RE OPENING UP THE CONVERSATION AGAIN FOR HER REBIDDING.
AND ARE WE GOING TO GO OUT AND SAY, IF LIKE RICHARD JUST MADE THE POINT THAT IF ROCKY HAS DECIDED TO PROVIDE 95 GALLON BINS, WELL, THAT'S NOT IN THE BED.
SO IF THEY CHANGED THAT WILL REPUBLIC BE ABLE TO CHANGE SOMETHING ELSE, NOT SPECIFIC TO THAT ISSUE, BUT IF THERE'S SOMETHING ELSE IN THE CONTRACT THAT THEY THINK THAT THEY'RE, THEY THINK WOULD MAKE YOUR OFFER MORE ATTRACTIVE, IS THAT LEGAL, OR DO WE HAVE TO GO BACK AND SAY, OKAY, I NEED YOUR, YOUR BEST AND FINAL OFFER.
I, THIS IS TO ME, VERY TOUCHY AND CONTRACTING WORLD.
IN THE TERMS OF THE BIDDING, WE ARE CONFINED TO WHAT THE BID WAS.
AND WHILE WE CAN ASK FOR CLARIFICATIONS AND THINGS LIKE THAT, WE CAN'T CHANGE MATERIAL TERMS OR ASKED THAT THE CONTRACTOR AGREED TO CHANGE MATERIAL TERMS. UM, AND SO THAT'S WHAT WE HAVE TO WATCH OUT FOR.
HI, MAY I, CAN I JUST, CAN I READ THE SECTION HERE? UM, ROOKIES BED STATES, UH, THE KEY APPROACH TO CURBSIDE RECYCLING ENTAILS THE USE OF A 65
[00:30:01]
GALLON OR 95 GALLON RECYCLING CART TO HOLD RECYCLABLES GENERATED EACH RESIDENCE.WE WILL PROVIDE WEEKLY OR WHATEVER THE CITY DECIDES EVERY OTHER WEEK COLLECTION.
SO MAKE SURE WHERE MAY I ASK CLARIFICATION OF WHERE SHE READ THAT FROM PAGE THREE OF OUR PROPOSAL.
SO WE HAVE ON PAGE TWO, ONE THING THAT SAYS THAT THERE WILL BE 65 AND THEN ON PAGE THREE, WE HAVE THAT IT WILL BE 65 OR 96, UM, KIND OF AMBIGUOUS.
ONE THING IT DOES SAY, DOES IT, DOES IT SAY UNDER THE RECYCLING THAT THEY PROVIDE A 96, FOUR EXTRA FEE OR IS THAT ONLY UNDER THE TRASH? ONLY UNDER THE TRASH? YEAH.
SO SCOTT, CAN I ASK WHAT IS, SO LET'S JUST KIND OF START NARROWING SOME OF THIS DOWN FOR SOME CLARIFICATION HERE.
SO W IF IT WAS SO WE HAD THEIR, THEIR BID BEFORE, SO ASSUMING THAT THEY, THEY COULD GIVE US A 96 GALLON RECYCLE CART, WEEKLY, RECYCLING WENT UP TO, UH, WENT UP A DOLLAR 20, I THINK, IS THAT WHAT IT WAS? YES.
SO, SO WE KNOW WHAT THAT NUMBER IS.
WHAT IF SO, LOOKING AGAIN, TRYING TO COMPARE APPLES APPLES HERE.
SO WHAT WOULD OUR MONTHLY COST FOR REPUBLIC BE WITH A 96 GALLON RECYCLED? AND YES, THIS IS ALL AMBIGUOUS BECAUSE I, NOW, I DON'T KNOW IF, BECAUSE WE CAN'T GO BACK AND CHANGE IT BECAUSE I THINK THE ISSUE IS IF REPUBLIC DOESN'T MATTER, BECAUSE IF WE'RE TRYING TO KEEP THE CHEAPEST COST FOR THE MOST RECYCLING, AS YOU POINTED OUT, WHEN WE'D HAVE TO GO DOWN TO THE COST PER GALLON TO RECYCLE, AND IF IT WAS 65 GALLON CART, IT'S GOING TO REQUIRE WEEKLY RECYCLE FROM RUM KEY TO KEEP UP WITH THE AMOUNT THAT WE'RE CURRENTLY GETTING BI-WEEKLY FROM REPUBLIC.
SO WHAT IS OUR ABILITY TO ATTEMPT TO MAKE THAT DECISION ON? SO THEY PROVIDED THE PRICE.
THEN WE GET TO DECIDE WHAT WE WANT TO DO, RIGHT? SO COULD, COULD COUNCIL.
AND AS I SAY, WELL, NO, WE WANT TO STAY A 96 GALLON RECYCLED CART WITH REPUBLIC ON, ON BIWEEKLY.
BUT IF WE GO TO RUM KEY, WE NEED TO ADD WEEKLY.
RECYCLING IS THAT, THAT IS THE DECISION AT THIS COUNCIL COULD MAKE UPON EITHER, OR BASED ON THE INFORMATION IN THE BID.
THE COUNCIL CAN MAKE US PICKING WHATEVER OPTIONS FOR WHICHEVER.
SO WHAT IS, WHAT IS, SO IF WE, IF WE COUPLED TO REPUBLIC BIWEEKLY RECYCLE WITH A 96 GALLON CART, WHAT'S OUR MONTHLY PRICE THERE.
AND WHAT IS THE MONTHLY PRICE? IF WE GO RUNKEE WITH WEEKLY RECYCLING, BECAUSE IT'S A SMALLER CONTAINER.
SO FOR REPUBLIC, THE BI-WEEKLY RECYCLING IS 1445 AND RUNKEE WEEKLY RECYCLE IS 1495 PER MONTH.
AND THAT'S WHERE THAT DIFFERENCE COMES DOWN TO, UM, 196 GALLONS OF RECYCLED VERSUS 130 GALLONS OF RECYCLED, RIGHT? OR NO, BECAUSE IT WOULD BE 96, IT'D BE 96 VERSUS VERSUS ONE 30.
AND THAT'S WHERE THE COST PER GALLON WAS 7.50 CENTS VERSUS 10 CENTS.
SO HE SAID PER GALLON, WHERE I CAME UP WITH A 7.50 CENTS IS FOR BI-WEEK THE RECYCLING FOR REPUBLIC.
AND THE 10.60 CENTS WAS BI-WEEKLY RECYCLING FOR ROCKY.
UH, MR. MACDONALD, BASED ON THE CONVERSATIONS WE'VE HAD HERE, UM, CAN WE TAKE THIS 65 GALLON OFF THE TABLE BASED ON WHAT WE'VE HEARD AND, AND, AND MAKE THE ASSUMPTION THAT IT'S GOING
[00:35:01]
TO BE A 95 GALLON CART FOR RECYCLING, REGARDLESS OF COMPANY BASED ON WHAT WE'VE HEARD TONIGHT AND BASED ON WHAT GOT THE CONTRACT.YEAH, IT'S, IT'S, IT'LL BE, UM, PROBLEMATIC.
AND THE REASON I'M SAYING THAT IS WE HAVE IN THE CONTRACT, WE HAVE TWO DIFFERENT THINGS.
I MEAN, WE HAVE A BID FOR, FOR THE RECYCLE, AND WE'RE ASSUMING THAT THAT BID FOR THE RECYCLING BASED ON PAGE TWO IS WHERE IT SAYS THAT THEY HAVE 95 TRASH CARTS AND 65 RECYCLED CARDS.
SO YOU COULD TAKE THE APPROACH THAT THE RECYCLE CART AND THE BID IS BASED ON 65, BECAUSE I'M PAGE THREE, IT SAYS THERE APPROACHES TO PROVIDE BOTH, BUT ON PAGE TWO, IT'S RECYCLED 65.
SO, SO TAKE IT OFF THE TABLE AND SAY, IT'S NOT AN ISSUE THAT GIVES REPUBLIC THE OPPORTUNITY TO SAY WHAT YOU CHANGED YOUR STANDARDS.
I UNDERSTAND THAT, BUT AGAIN, BASED ON JUST WHAT THEY'RE SAYING, AND I'M NOT ADVOCATING FOR EITHER ONE AT THIS POINT, UM, MY QUESTION IS JUST SIMPLY, UM, BASED ON WHAT THEY'RE TELLING US THAT, UH, THE 95 GALLON, IT'S FINE, THEY CAN DO EITHER, OR, UM, WHAT GIVES ONE PAGE PRECEDENT OVER ANOTHER? IS THERE ANY SPECIFIC PART OF THAT? LIKE I SAID, IT'S AMBIGUOUS.
AND SO TO ASK FOR CLARIFICATION MAY BE A FAIR THING TO DO.
AND THE CLARIFICATION IT SEEMS TO BE, WE WILL PROVIDE THE $95 AND AGAIN, SO THAT BEING STATED, CAN WE, I MEAN, IS THAT, IS THAT WHAT WE'RE WORKING OFF OF A COMPARABLE OF THE SAME SIZE CONTAINERS WITH BOTH COMPANIES THEN BASED ON WHAT WE'VE HEARD TONIGHT AND BASED ON WHAT WE SEE IN THE PROPOSAL, THAT WOULD BE WHAT WE'RE WORKING OFF, WHETHER OR NOT THAT'S FAIR UNDER THE BIDDING PROCESS, SOMETIMES THAT'S, THAT'S WHAT, UM, IT'S TOUGH BECAUSE IT IS LISTED IN THERE, BUT IT'S ONE PAGE, YOU KNOW, AND I DON'T KNOW WHICH ONE WOULD TAKE PRECEDENT OVER THE OTHER, WHICH ONE HOLDS MORE WEIGHT THAN THE OTHER.
IF ONE PAGE IS MORE, YOU KNOW, SPECIFIC TO, UM, YOU KNOW, WHAT WE NEED TO DECIDE ON VERSUS ANOTHER PAGE.
I JUST, I WANT THAT I WOULD LIKE TO HAVE THAT CLARIFIED IF WE CAN.
UH, IF WE HAVE, IF, IF WHAT OUR DECISION IS BASED ON A 65 WITH ONE COMPANY 95 OR 65 96, OR IF WE'RE COMPARING 95, 95, I JUST WANT TO LEGALLY BASED ON WHAT YOU'RE SEEING RIGHT THERE.
UM, AND BASED ON WHAT WE'VE BEEN TOLD BY THE REPRESENTATIVES, UH, ARE WE LOOKING AT 65 OR 95? WELL, WHAT WE'RE LOOKING AT RIGHT NOW, ACCORDING TO RUNKEE IS THEY ARE SAYING THEY WILL HAVE THAT PRICE AT 95, 96.
CATLIN'S THE SAME PRICE AS THE SAME PRICE AS THE PAID QUOTE.
SO THAT'S NOT CHANGING WHAT POTENTIALLY IS CHANGING IS THE SIZE OF, OF THEIR CART.
AND I DON'T KNOW THAT WE NECESSARILY HAD THE SIZE OF THE CART AS WAS THAT A REQUIREMENT WITH THEM.
WE HAD A MINIMUM, WE HAD A MINIMUM SIZE, BOTH AT THE MINIMUM ON ONE PAGE, AND BOTH OF THEM HAD SOMETHING THAT WAS OVER THE MINIMUM.
THAT'S, THAT'S, THAT'S REALLY ALL I WANTED TO KNOW.
I MEAN, THAT WAY, THAT GIVES US AN APPLES TO APPLES.
IF, IF, IF WE ARE COMPARING 95 TO 95, NOW WE'RE TRULY LOOKING AT APPLES TO APPLES.
THAT'S WHAT, WHY MONITORING WAS 65? THAT'S ALL REASONABLE, BUT I WAS LIKE, WE NEED TO HAVE THIS DISCUSSION BECAUSE THAT CLEARLY CAN MAKE A DIFFERENCE, ESPECIALLY WHEN WE LOOK AT THE CORRESPONDENCE WE'VE HAD, I THINK PEOPLE ARE, I'M JUST MY, MY, MY, I WOULD SAY MY PERSONAL OPINION BASED ON WHAT I'M IS, PEOPLE ARE REALLY MORE CONCERNED ABOUT THE AMOUNT OF RECYCLING THEY HAVE VERSUS A DOLLAR IN THE PRICE.
I MEAN, THAT'S, THAT'S WHAT I'M HEARING, RIGHT.
THAT RECYCLING NOWADAYS IS BECOMING MORE IMPORTANT RATHER THAN A DOLLAR A MONTH.
SO, SO, BECAUSE THAT'S WHAT I'M HEARING.
AND NOW WHEN WE START LOOKING AT MY, MY UNDERSTANDING OF THE BED WAS 65 VERSUS 96.
THAT'S THAT'S THE MAIN REASON I WAS LIKE, WELL, HOLD ON A MINUTE, WE DON'T HAVE ALL THE INFORMATION WE NEED.
SO WE GOT TO HAVE FURTHER DISCUSSION ABOUT THIS BECAUSE WE JUST CAN'T VOTE ON SOMETHING THAT THE RESIDENTS AREN'T CLEAR.
DON'T HAVE A VERY CLEAR, CONCISE IDEA ABOUT WHAT WE'RE DOING.
UM, AND THEN, UH, AND I, I GOT THE SAME MESSAGE FROM ALL THE EMAILS THAT SEEM THE RECYCLING WAS REALLY A BIG, I THINK PEOPLE ARE REALLY, REALLY WORRIED ABOUT RIGHT NOW IS RECYCLING.
THAT'S, THAT'S WHY WE'RE HAVING THIS DISCUSSION.
WHAT WOULD BE THE, THEN, CAN YOU GIVE US THE DIRECT, IF WE MAKE THE ASSUMPTION THAT THE RECYCLING BINS ARE THE SAME SIZE, THEN WHAT, WHAT ARE WE LOOKING AT BETWEEN THE TWO COMPANIES ON, CAN YOU GIVE ME THE WITH BIWEEKLY RATE AND THEN THE WEEKLY RATE ON IT? SO BEFORE WE ANSWER, CAN I JUST SAY ONE MORE THING, UM, THIS, AND IT'S VERY HARD TO SAY, THIS IS HOW YOU HAVE TO DO THIS LEGALLY,
[00:40:01]
BECAUSE IT'S LITTLE BIT CONVOLUTED HERE AS, YOU KNOW, PAGE TWO, PAGE THREE.UM, I DID NOTICE ON PAGE TWO, THAT THERE IS ALSO ANOTHER SECTION THAT SPECIFICALLY SAYS CONTAINER DIMENSIONS.
AND THEN IT SAYS 65 GALLON RECYCLING CART, AND THEN IT GETS THE DIMENSIONS AND THEN 95 GALLON TRASH CART.
SO HE HAS A CONSERVATIVE PERSON WHO TRIES TO AVOID LAWSUITS FROM THE CITY.
I WOULD SAY THAT IT IS VERY REASONABLE FOR THE CITY TO TAKE THE POSITION THAT THIS BED WAS BASED ON 65.
SO THAT THAT'S REASONABLE FOR THE CITY TO DO THAT, BECAUSE THAT IS WHAT'S BEFORE US.
NOW, THEN THE QUESTION COMES IN WHILE THEY JUST SAID THEY WOULD RAISE IT AND NOT CHARGE US ANYMORE.
THAT WILL LEAD TO THE QUESTION OF, WELL, WAS THAT IMPROPER OR NOT? AND THAT'S WHAT I CAN'T ANSWER RIGHT NOW, BECAUSE I JUST DON'T KNOW WHAT THE CASE LAW IS THAT ON THE BIDDING.
BUT IF IT'S, I CAN SAY THAT IF IT'S DEEMED A MATERIAL ASPECT OF THE BID, THEN FOR THEM TO SAY 95 GALLON IS WE WERE GOING TO CHANGE THAT.
AND AN HOUR, LET ME ASK SCOTT AND OUR BID SPEC, DID WE PUT A SPECIFIC RECYCLING CONTAINER SIZE OR A MINIMUM SIZE OR ANYTHING ALONG THOSE LINES, THERE WAS A MINIMUM WHICH WAS, WHICH WAS, I BELIEVE IT WAS 20 OR 25 OR SOMETHING.
IT WAS, IT WAS A LOT LOWER THAN WHAT'S BEING PROPOSED.
BUT AS I SAID, AS I'M LOOKING AT THESE, I'M LOOKING AT WHAT IS PROPOSED.
AND THE REASON I ASKED WAS IF, IF, IF OUR SPECS MENTIONED A MINIMUM OF 65, AND THEN THEY BEDDED AT 65, BUT THEN FOLLOWED IT UP AND SAID, BUT WE COULD DO 95, IF YOU WANT.
UM, TO ME, THAT WOULD MAKE SENSE.
YOU KNOW, THEY'RE JUST, THEY'RE JUST RESPONDING TO THE BED, BUT THEN SAYING, BUT WE CAN GO HIGHER IF YOU'D LIKE, AND I'M JUST TRYING TO CLARIFY, UM, PERSONALLY, I DON'T HAVE A DOG IN THIS FIGHT.
I USE HALF A CAN OF TRASH EVERY WEEK AND THAT'S IT NOTHING.
I WANT TO PROVIDE WHAT'S BEST FOR RESIDENTS.
SO YES, WE RECEIVED A LOT OF CORRESPONDENCE.
A LOT OF PEOPLE WOULD LIKE TO STAY WITH OUR CURRENT PROVIDER.
I THINK WE NEED TO EXTEND THE CONTRACT 60 DAYS, KEEP THIS ISSUE.
WE TURN THE ISSUE BACK TO THE VENDORS AND ASK THEM TO MAKE SURE THAT IT'S A VERY COMPLETE BID.
WHAT IS THEIR CANS SIZE? WHAT IS IT GOING TO BE TRASH EVERY WEEK? IT'D BE RECYCLING EVERY WEEK BIWEEKLY.
AND, UM, HAVE THEM COME BACK WITH THEIR FINAL ANSWER, BECAUSE I FEEL LIKE WE'RE MIXING APPLES AND ORANGES.
WE'RE GETTING A LITTLE CLOSER, BUT IT'S NOT BETTER TO DO THAT BECAUSE THEY'VE ALREADY PRESENTED THE BID, SO, OKAY.
SO YEAH, THAT, AND THAT'S THE WHOLE POINT THAT WE'RE GETTING TO HERE IS THAT THAT PROCESS, SINCE BIDS HAVE BEEN SUBMITTED, THAT PROCESS IS CLOSED.
SO WHAT THEY GAVE OUR JOB IS TO ASK AS MANY QUESTIONS WE CAN CLARIFY.
WE CAN, SO WE UNDERSTAND, SO WE CAN MAKE A DECISION FOR THE RESIDENTS.
HOW MANY RESIDENTS GAVE US FEEDBACK TODAY WAS PROBABLY 30.
AND THEY WANTED TO STAY WITH THEIR CURRENT PROVIDER, 45, 46 AS A FIVE AS A FOUR 59.
AND WE HAD 46 CORRESPONDENTS, 44 OF THOSE ASKED US NOT TO CHANGE.
TWO OF THEM WERE, YOU KNOW, WE LIKED WHAT WE GOT, BUT I MEAN, SO IT WAS, I MEAN, THAT WAS, THAT WAS A COURSE.
THAT WAS THE CORRESPONDENCE WE'VE RECEIVED SINCE, UM, SINCE OUR MEETING ON MONDAY THERE.
UH, MR. MAYOR COUNCIL, I'M JEFF, SULAY THE GENERAL MANAGER OF REPUBLIC SERVICES.
UH, JUST TO LET YOU KNOW, YOUR CONSTITUENTS, UH, DELIVERED TO US ABOUT 70 TO 72% RECYCLING.
AND SO THE HUGE AMOUNT, UH, FOR THE CITY, I JUST WANT TO MAKE SURE, YOU KNOW, YOU, CITIZENS ARE DEFINITELY, UH, DOING RECYCLING AND IT WORKS WITH THAT EVERY OTHER WEEK.
ANOTHER THING WE'LL BRING TO YOUR ATTENTION IS THAT WE PICK UP EVERYTHING.
AS IN OUR CONTRACT, WE PICK UP EVERYTHING, LOOK AT THE OTHER CONTRACT AND BASE IT OFF OF THAT.
WE PICK UP THERE, WE DON'T HAVE A LIMIT.
I MEAN, I WANT TO RAISE THIS ISSUE BECAUSE I'VE HAD A FEW PEOPLE VERY CONCERNED ABOUT THIS, AND I DON'T KNOW WHAT THE POLICY IS.
I DON'T THINK THAT THIS IS SOMETHING THAT WAS MENTIONED IN A BID OR ASKED FOR IT AND SEE IT.
BUT WE HAVE QUITE A FEW RESIDENTS WHO ARE DISABLED AND THEIR EMAILS TO ME WERE,
[00:45:01]
I'M JUST GOING TO RELATIONSHIP WITH THERE, WITH THE DRIVER.CURRENTLY THEY HAVE, THEY GO UP, THEY GET THEIR CONTAINERS, THEY BRING THEM DOWN FOR THEM, GET THEM LOADED.
AND WHEN THEY'RE DONE, THEY BRING THEM BACK UP TO THE HOUSE.
SO, UM, SO THE QUESTION WAS, IF, IF I'M DISABLED AND I CAN'T GET MY TRASH CONTAINERS FROM MY HOUSE DOWN TO THE EDGE OF THE DRIVEWAY, IF WE MAKE A CHANGE, WILL THEY PROVIDE THAT SERVICE AS WELL? AND I THINK THAT'S, I DON'T THINK WE ASKED FOR THAT IN, UH, IN, IN, IN THE BID, YOU KNOW, WILL YOU DO THAT FOR THE, FOR DISABLED CUSTOMER, BUT FOR THE EIGHT YEARS WE'VE BEEN DEALING WITH REPUBLIC.
THOSE DRIVERS HAVE BEEN DOING THAT.
THEY KNOW THOSE CUSTOMERS, THEY KNOW THEY HAVE DISABILITIES, AND THEY'VE BEEN PROVIDING THAT SERVICE.
WHERE, WHERE, WHERE DOES THAT GO? SO I'M ONLY MENTIONING THAT BECAUSE THERE WERE FEW EMAILS TO ME ASKING ABOUT THAT BECAUSE OF, FROM DISABLED CUSTOMERS.
UM, I DON'T KNOW THAT WE NEED TO TALK ABOUT THAT.
I JUST WANT TO BRING IT UP AS SOMETHING TO THINK ABOUT BECAUSE THOSE RELATIONSHIPS EXIST.
MATTER OF FACT, IF I MAY, UM, THAT TYPE OF ISSUE WOULD BE AN UNDISCLOSED CRITERIA.
WHERE IT BECOMES RELEVANT IS PART OF ANY CONSIDERATION.
WHEN YOU DO GO OUT FOR BIDDING, THEN YOU HAVE AN EXISTING BETTER IS THE CHANGEOVER AND THE EFFECT AND THINGS LIKE THAT.
SO THAT IS SOMETHING THAT CAN BE EASILY CONSIDERED BY CLIENT, BY COUNCIL, THE HISTORY OF, OF THE REPUTATION AND ALL THOSE OTHER THINGS.
BUT I DON'T THINK WE SHOULD ENTERTAIN DISCUSSION ON WHETHER OR NOT ONE COMPANY WOULD DO THIS OR DO THAT AND THAT ASPECT.
SO DID YOU EVER, DID YOU HAVE SOMEONE TO SPEAK ABOUT, OR I SAW YOUR HAND FIRST AND THEN WE'LL GO TO YOU AND THEN WE'LL COME BACK TO THE FRANKIE.
I WAS JUST GOING TO REITERATE THAT MY DRIVE IS A TREMENDOUS JOB WITH THE ELDERLY IN THIS COMMUNITY.
YOU DON'T HAVE TO TELL US WHERE YOU LIVE.
IF YOU'LL TELL US YOUR NAME, WE'D APPRECIATE IT.
UH, CARSON DICKSON, UH, RESIDENT.
UH, SO FIRST FOREMOST, MY BIGGEST THING IS RECYCLING EVERY WEEK.
UH, WHICHEVER COMPANY IS DECISION.
UM, BUT MY, MY THOUGHT IS THIS COULD BE A FACT FINDING QUESTION TOO, IS WHAT IF WE DID RECYCLING EVERY WEEK AND TRASH EVERY OTHER WEEK.
UM, BUT YOU KNOW, JUST THE THOUGHT IS, YOU KNOW, WE COULD, THAT'S ONE WAY THAT WE COULD BE LEADERS, UH, TO THE SURROUNDING AREAS OF, OF TRYING TO BE A PART OF THE RECYCLING SOLUTION AS OPPOSED TO THE LANDFILL PROBLEM.
HOW ARE YOU DOING, UM, FRANK WILEY HERE? UM, I'VE BEEN A RESIDENT HERE FOR A WHILE.
I'VE HAD BOTH COMPANIES I'VE I HAD RUMPY WHEN I FIRST MOVED HERE AND THEN REPUBLIC, SINCE WE WENT CITYWIDE, I'VE HAD NO COMPLAINTS WITH EITHER COMPANY.
MY QUESTION FOR CLARIFICATION WAS I WAS LOOKING AT THE BID PROPOSALS, WHICH IS A, SOME LIGHT READING.
UM, AND I NOTICED THAT IN, IN REPUBLIC SPED PROPOSAL, WHEN THEY HAD OPTION ONE, WHEN THEY WERE DEFINING THE SIZE OF THE RECYCLING CONTAINER THERE, THEY JUST SAID A LARGE CONTAINER.
THEY LEFT IT VERY OPEN AND VAGUE ROOMKEY DID DEFINE INITIALLY, UM, IN THEIR, THEIR SECOND PAGE, THE SIZE OF THE DEMENTIA, THEIR CANS, BUT THEN THEY CLARIFIED LATER THAT THEY COULD DO 65 OR 96 REPUBLICS AT A LARGE CONTAINER.
AND THEN LATER TO FIND THAT LARGE CONTAINER IS THE LARGER 90, WHAT 95 OR 96 WAS THERE.
SO THAT MATTER THAT IN BOTH BIDS, IT WAS KIND OF A DIFFERENCE IN WHERE THEY BID OUT THE OPTIONS VERSUS CLARIFYING LATER ON IN THE BID.
IF THAT'S SOMETHING THAT WE NEED TO CONSIDER, I SAY I'VE HAD NO ISSUES WITH EITHER COMPANY, RIGHT? UH, THEY BOTH PROVIDE A GOOD SERVICE FOR ME.
I THINK THE WELL, SO AGAIN, I THINK WE'RE COMING DOWN TODAY IN AMBIGUITY.
THAT'S IN, THIS IS BECAUSE WE ALREADY HAVE REPUBLIC.
EVERYBODY HAS THOSE RECYCLED CONTAINERS AND I DON'T IN MY MIND, I DIDN'T THINK ANY OF US WOULD ASSUME THEY WERE GOING TO COME BACK AND PICK THOSE UP AND BRING AND BRING SOMETHING OF A SMALLER SIZE JUST BECAUSE THEY'RE ALREADY OUR ARE OUR CURRENT VENDORS.
SO AGAIN, THAT'S JUST COULD BE ONE OTHER WRINKLE IN THE, IN THE FOLD HERE, TRYING TO FIGURE THIS OUT.
LET'S GO TO SCOTT ON PAGE 24 OF THEIR BID.
IT DOES STATE THAT ALL SINGLE FAMILY CUSTOMERS WILL BE ISSUED A BLUE CONTAINER WITH A LIGHT BLUE LID, 96 GALLON WHEEL RECYCLED CONTAINER.
SO IT IS IN THEIR BED, THE 96 GALLON.
BUT I THINK WHAT FRANK WAS ASKING IS THAT, IS THAT IN A SEPARATE PLACE? IS THAT AN ADDITIONAL OR IT'S IN THEIR PROPOSAL? OKAY.
[00:50:01]
REFERRING TO SCOTT WAS WHERE THEY BROKE DOWN FURTHER UP EARLIER IN THEIR BID.WHEN THEY TALKED ABOUT OPTION ONE FOR PRICING, WHEN THEY WERE TALKING ABOUT FOR RECYCLING, WHETHER IT WAS WEEKLY OR BI-WEEKLY, THEY JUST SAID IT WAS GOING TO BE A LARGE CONTAINER.
THEN LATER IN THEIR BID, THEY DEFINE WHAT THAT LARGE CONTAINER WAS GOING TO BE, WHERE AS RUNKEE DEFINED A CONTAINER ON PAGE TWO AND THEN CLARIFIED AND SAID, HEY, IT COULD BE A 65 OR 96 LATER ON IN THEIR BID AS WELL.
I DIDN'T KNOW IF THAT WAS A CONSIDERATION THAT IN THE BED OF JUST AS A LARGE CONTAINER WAS, COULD BE, YOU KNOW, ANYTHING ABOVE 18, WHICH WAS IN THE RFP UP TO, YOU KNOW, A HUNDRED, 200 GALLONS, HOWEVER, THEY DIDN'T WANT TO GO.
I DIDN'T KNOW IF THAT MATTERED OR NOT, WHILE WE'RE KIND OF WEIGHING EVERYTHING OUT.
I READ THE PROPOSAL THAT SAID THAT THEY WILL BE ISSUED AT 96 GALLON.
AND THEN AS I MENTIONED, AS IN THE ROCKY ONE THAT, UH, ON THEIR PAGE, TWO OF THEIR PROPOSAL, IT SPECIFICALLY CALLED OUT 65 GALLONS.
BUT I'M SORRY, MRS. BIRCH, NANCY, YOU'RE ON MUTE.
UM, I WANTED TO FOLLOW UP WITH MS. BAKER'S COMMENT ABOUT EXTENDING THE CURRENT CONTRACT.
HAVE WE DECIDED THAT WE'RE GOING TO DO THAT? WE HAVEN'T YET, BUT I THINK, I THINK WITH WHERE WE'RE AT, I THINK THAT WOULD BE A WISE ACTION FOR THIS COUNCIL TO, I THINK, TO EXTEND IT 30 DAYS.
I DON'T KNOW THAT WE NEED TO EXTEND IT 60 DAYS, UH, EMERGENCY AND THE BIDS ARE GOOD FOR 120 DAYS, WHICH WOULD TAKE US WELL INTO JULY.
SO I THINK 30 DAYS WOULD BE GOOD.
IT GIVES US ENOUGH TIME TO HAVE A TOWN HALL OR TO EVEN OVER THE COURSE OF TWO WEEKS IN THE WORK SESSION.
AND THEN FINALLY PUT IT ON A VOTE FOR A PROFILING COUNCIL MEETING THERE IN, UH, IN JUNE.
AND THEN IF WE WOULD NEED TO EXTEND AGAIN AT THAT POINT IN TIME, I THINK THAT WOULD BE THE TIME TO LOOK AT THAT.
I THINK REPUBLICANS HAD SAID ALREADY THEY WOULD, THEY WERE OKAY WITH A 30 OR A 60 DAY EXTENSION.
SO, UH, I DON'T KNOW THAT WE NEED 60 RIGHT AWAY, BUT I THINK, I THINK IT WOULD BE PRUDENT TO DO A 30 DAY EXTENSION AS WE WORK THROUGH THIS PROCESS.
GET MORE FEEDBACK AND FIGURE OUT WHERE WE GO.
UM, THE REASON I ASK IS BECAUSE, UM, I'M JUST WONDERING HOW SOON WE WOULD HAVE A TOWN HALL BECAUSE WE'RE GOING TO HAVE TO REPEAT, BASICALLY THESE QUESTIONS ARE, THEY WILL BE BROUGHT UP BY OUR RESIDENTS AGAIN AND, UH, AND THEY NEED TO, UH, PRETTY MUCH STICK TO WHAT'S IN THE CURRENT FIT TO HELP THEM UNDERSTAND WHAT'S GOING ON.
AND I DO HAVE A QUESTION ON ONE OF THE, UH, ITEMS IN THE BED.
UM, I, I WANT TO COMMEND REPUBLIC FOR ADDRESSING THE FUEL SURCHARGE UPFRONT.
I AM A LITTLE CONCERNED THAT, UM, WE DON'T KNOW HOW ROB KEYS SERVICES WILL BE AFFECTED IF THE FUEL COSTS GO TO $4.
UM, AND WILL THERE BE A SLOW DOWN OR, OR, UH, SKIPPED DELIVERIES, UH, WHICH WOULD RESULT IN CUSTOMER COMPLAINTS OR WHAT IS THEIR PLAN TO ADDRESS ANY CHARGES.
AND THEN THE OTHER PART OF THAT, JUST SO THAT WE UNDERSTAND IF, IF THE, UH, FUEL RATE GOES UP TO FOUR, $4, IF IT LASTS ONE MONTH OR TWO MONTHS, WHATEVER, ONCE THAT IT DROPS BELOW $4, THEN THE CUSTOMER RATE GOES BACK TO THE CONTRACT RATE.
SO, SO NANCY, I KNOW, UM, AT THE LAST MEETING YOU WEREN'T ABLE TO ATTEND AND, UH, THE REPRESENTS FROM RUNKEE DID ADDRESS THE FUEL SARGE, THE FUEL SURCHARGE AT THAT MEETING.
AND THEY'VE SAID THAT THERE WOULDN'T BE ANY, SO IF, YOU KNOW, I THINK $4 AND 1 CENTS WAS THE MARK AND THE REPUBLIC BID.
THERE JUST, THERE WAS NO FUEL SURCHARGE IN THE REMCO BID, BUT YES, THAT WAS CORRECT.
SO SCOTT HAD WENT OVER, UM, I GUESS KIND OF AN ACCOUNT OF DATA OF DIESEL FUEL PRICES OVER THE PAST 26 YEARS, SINCE 1994, THERE WERE 13 INDIVIDUAL MONTHS WHERE DIESEL FUEL WAS OVER $4 AND A PENNY.
UM, SO I DON'T KNOW SCOTT, IF YOU ADDRESS THAT OR IF YOU HAVE ANY OTHER DATA OR WHAT, WHAT, WHAT YOU'VE LOOKED INTO, BUT, BUT YES, MY IN, IN THE BID, ONCE THE PRICE GOES BACK DOWN BELOW FOUR ONE, THAT SURCHARGE COMES OFF.
SO THE SURCHARGE IS ONLY FOR THE MONTH THAT THE FUEL PRICE BREAKS, THE $4 AND 1 CENT BARRIER.
SO THEY'RE BASICALLY GONNA EAT THE SURCHARGE.
I, I DON'T KNOW IF I WOULD USE THE WORD EIGHT, THEY'RE
[00:55:01]
JUST NOT CHARGING AS A SURCHARGE SCOTT.UM, SO YES, AT THE PREVIOUS MEETING, I DID DISCUSS ABOUT, UH, THE HISTORICAL RATES OF WHEN IT'S GOING OVER $4 PER GALLON, WHICH WAS, I THINK, UH, 13 TOTAL MONTHS, UH, SINCE I BELIEVE IT WAS LIKE 1993 OR SO.
UM, AND THEN ALSO TO, TO ANSWER THAT, YES, IT'S A IT'S THAT MONTH THAT IT DOES GO UP.
IF IT GOES BACK DOWN THE NEXT MONTH, THEN THE RATES GO BACK DOWN, UM, TO THE STANDARD RATE.
UM, ONE THING THAT WAS BROUGHT UP AT THE LAST MEETING IS ABOUT, OKAY, W WHAT'S THE POTENTIAL OF, UH, THE RATES GOING UP FOR DIESEL? UM, I DID LOOK AT THE, UH, THE US DEPARTMENT OF ENERGY, UH, THEIR WEBSITE, WHICH I LOOKED AT SOME, SEVERAL LARGE COMPANIES LIKE FEDEX THAT UTILIZE THE SAME CALCULATIONS AS THE TRASH HAULERS DO.
EACH OF THE TRASH HAULERS ALSO USE, UH, THE, UH, DEPARTMENT OF ENERGY, UM, PROJECTIONS AND NUMBERS FOR WHAT THE DIESEL RATES ARE.
AND ACCORDING TO THE, UH, DEPARTMENT OF ENERGY, THEIR PROJECTIONS SHOW OVER THE NEXT EIGHT YEARS THAT IT'S NOT PROJECTED TO GO OVER $4 PER GALLON.
UM, AND THAT'S, LIKE I SAID, THAT'S BASED ON THE US DEPARTMENT OF ENERGY.
AND NOW WE, WE CAN'T GUARANTEE ANYTHING IF THERE'S NOT A WAR OR SOMETHING LIKE THAT, THAT COMES UP.
BUT, UM, FROM GOING BY AND, UM, LOOKING AT THE HISTORY AND THE GOVERNMENT'S PROJECTIONS THAT, UH, IT, UH, LOOKS LIKE, UH, IN GENERAL, LOWER THAN $4.
AND NOW HOW MANY YEARS OUT IS THAT, IS THAT EIGHT YEARS YOU TOOK THAT OUT EIGHT YEARS BECAUSE THAT'S THE MAX AMOUNT OF A CONTRACTS CONTRACT.
GREGORY BUTLER AGAIN, UH, THIS SEEMS LIKE A GOOD TIME TO SORT OF ADDRESS, SORRY ABOUT THAT, TO ADDRESS THE EARTH INCLUSION.
SO WE ANNOUNCED THIS AT THE LAST MEETING, WE INCLUDED IT BECAUSE IT WAS REQUESTED, UM, I'M FAIRLY NEW TO THE ORGANIZATION, AT LEAST IN THIS PART OF THE WORLD.
AND IT DIDN'T OCCUR TO ME THAT IT WAS A VOLUNTARY REQUEST.
I WASN'T AWARE OF WHAT OCCURRED IN 2013.
UM, BUT I WILL SAY THAT THE RATES THAT WE PROVIDED THAT $4 THRESHOLD WAS INTENTIONAL.
SO WE LOOKED AT THAT SAME INFORMATION THAT MR. FRICKIN FELT KOSKI LOOKED AT, BUT WE ALSO LOOKED AT THE SHORT TERM, UH, EIA FROM THAT SAME DEPARTMENT OF ENERGY, THEIR MOST RECENT REPORT, RIGHT? SO BIDS WERE DUE ON APRIL 1ST ON MARCH 8TH.
AND I PROMISE THIS IS THE ONLY QUARTER OF THE NIGHT.
UM, IT SAYS THAT FOR THE ENTIRE YEAR, DIESEL WILL AVERAGE TWO 88 NATIONALLY UP FROM TWO 55, A GALLON IN 2020 AND 2022 DIESEL WAS FORECAST TO COST $2 AND 87 CENTS A GALLON.
NOW, OBVIOUSLY WE'RE NOT GONNA CHANGE OUR BED OR ANYTHING LIKE THAT, BUT I JUST WANTED TO SHARE THAT OUR INTENT ABSOLUTELY WAS NOT TO GOUGE THE CITIZENS OF HUBER HEIGHTS IN A MERE SEVEN MONTHS.
OUR EXPECTATIONS ARE NOT THAT FUEL WAS GOING, GONNA INCREASE UP ABOVE $4.
WE INTENTIONALLY CHOSE A RIGHT, THAT IT SEEMED UNLIKELY TO OCCUR.
UM, YOU KNOW, I THINK WE'RE REALLY PROUD OF THE RATES THAT WE PROVIDED, EVEN THOUGH THERE IS A MINIMAL DIFFERENCE BETWEEN US AND, AND GRUMPY.
AND I'M HAPPY TO EXPLAIN WHY THOSE ARE VALUED FOR PRESENT VALUE TO Y'ALL AT SOME OTHER POINT, BUT FOR NOW, JUST TO SAY THAT THAT'S, THAT WASN'T OUR GOAL IS TO SNEAK SOMETHING BY, WE REALLY THOUGHT WE WERE BEING RESPONSIVE TO THE REQUEST.
UM, TWO, TWO THINGS, UM, ON THAT, UM, ONE SCOTT, I BROUGHT UP AT THE LAST MEETING BACK IN 2013.
HOW, HOW THIS CITY REVIEWED BIDS FROM
UM, THEY INCLUDED A FUEL SURCHARGE, UM, REPUBLIC CAME IN HIGHER AND DID NOT INCLUDE A FUEL SURCHARGE.
UM, IT WAS THROUGHOUT MY RESEARCH THAT STAFF HAD RECOMMENDED, UM, NOT TO ENTERTAIN THE LOWER BID AND THE SURCHARGE WITH RUNKEE, BUT TO GO WITH REPUBLIC.
AND I BELIEVE QUOTED IN THE MEETING MINUTES WAS FORMER CITY MANAGER STATING JUST THAT, THAT SEAL FUEL SURCHARGE PLAYED A BIG PART IN THAT DECISION.
HAVE YOU BEEN ABLE TO REVIEW THAT? UM, I DID NOT.
I WAS NOT COPIED ON THE EMAIL THAT WAS SENT, SO I WAS NOT PROVIDED THAT INFORMATION, BUT I DID NOT, UH, LOOK AT WHAT THE MEETING MINUTES STATED.
CAUSE I, I DO, I FEAR THAT THAT MAY BE A PRECEDENT THAT WAS SET.
UM, AND, UH, I DO KNOW THAT THAT, UH, UM, THAT HAD BEEN TALKED ABOUT THROUGH, UH, A COUPLE OF DIFFERENT COMMITTEES AND THAT FUEL SURCHARGE WAS VERY CONCERNING.
UM, BECAUSE AS, AS YOU EVEN JUST STATED, WE CAN'T GUARANTEE WHAT COULD HAPPEN.
[01:00:01]
RESEARCH SHOWS THAT IT'S GOING TO GO ABOUT FOUR OH ONE STARTING IN JANUARY.UM, AND, UH, YOU KNOW, I MEAN, I THINK EVEN MR. BUTLER HIMSELF STATED HE COULDN'T GUARANTEE THAT EITHER.
UM, AND LOOKING AT THE, THE DIFFERENCE OF OPTION FOUR THAT YOU'VE PROVIDED FROM RUM KEY AND OPTION FOUR WITH REPUBLIC, INCLUDING A FUEL SURCHARGE.
I THINK WE CAN AGREE THAT THERE IS A POTENTIAL DIFFERENCE OF $3.3 MILLION, UM, OVER THE TOTAL CONTRACT AWARD THROUGHOUT THE ENTIRE CITY.
THAT'S A SUBSTANTIAL DIFFERENCE, POTENTIAL DIFFERENCE.
UM, DO WE GO ON A, WHAT IF, UH, DID WE GO ON A POSSIBILITY? UM, I DON'T, UH, YOU KNOW, I, I DON'T FEEL COMFORTABLE DOING THAT BECAUSE AGAIN, AS MR. BUTLER STATED IN OUR LAW DIRECTOR SAY, DO WE HAVE TO GO WITH WHAT'S IN THE BID? UM, AND THAT KIND OF BRINGS ME UP TO MY NEXT POINT, JERRY, IF YOU COULD ANSWER ME THIS FOR CLARIFICATION, IF ONE OF THE PROPOSED VENDORS DID NOT COMPLETE THE RFP BID PROCESS TO ITS FULL EXTENT AND DID NOT INCLUDE CERTAIN INFORMATION, DOES THAT DISQUALIFY THEIR BID? NOT AUTOMATICALLY, NOT AUTOMATICALLY.
I BELIEVE THE CITY HAS THE RIGHT TO WAIVE ANY TYPE OF, NOT THOSE TYPES OF THINGS UNDER THE BED.
SO, UM, IF IT'S, UM, THEY FAILED TO PUT THE PRICE OR SOMETHING LIKE THAT OR SOMETHING THAT WAS SIGNIFICANT THAT'S WE COULD JUST TOSS THE BED.
UM, IF THIS ITEM WAS SIGNIFICANT AND THERE HAS BEEN, ARE YOU AWARE OF ANY WAIVERS THAT'S BEEN DONE AT THIS TIME? NO, I'M NOT AWARE OF ANY ISSUES EITHER.
SO IF ONE OF THE ITEMS THAT WAS NOT INCLUDED, AT LEAST IN MY BID PACKAGE FOR THE PUBLIC, BUT WAS REQUESTED BY THIS COUNCIL IN THE RFP WAS NOT INCLUDED.
UM, YOU'RE SAYING THAT WOULD NOT AUTOMATICALLY DISQUALIFY THEM.
I'D NEED TO KNOW WHAT IT WAS AND THINGS LIKE THAT.
BUT GENERALLY IN THE BID DOCUMENT CITY DOES HAVE THE ABILITY TO WAIVE ANY AND ALL DEFECTS.
THERE IS A SIX 30 MEETING THAT WE HAVE HERE AT CITY HALL, RIGHT? SO AGAIN, I THINK WE, AND WE WERE OKAY WITH A 30, WITH AN HOUR MEETING TO START THIS DISCUSSION.
CAUSE IT CERTAINLY ISN'T THE END ALL BE ALL WE'RE GOING TO, THERE WILL BE, UM, YOU KNOW, UH, WE WILL SCHEDULE A TOWN HALL MEETING, UH, WHERE WE HOPE PRESIDENTS WILL COME OUT AGAIN AND, AND SPEAK AND TALK ABOUT IT.
WE CAN HAVE MORE DISCUSSION, THERE'LL BE ON A WORK SESSION ITEM AGAIN, UH, BEFORE IT EVER GOES BACK TO AN OFFICIAL VOTE.
SO WE ARE GOING TO HAVE PLENTY OF TIME TO TALK ABOUT AND DISCUSS THIS AND MAKE SURE THAT BEFORE THIS IS ALL OVER, EVERYBODY ON COUNCIL IS FULLY AWARE AND UNDERSTANDS EXACTLY WHAT IT IS THAT WE'RE VOTING ON.
AND WE'LL MAKE SURE THAT THE RESIDENTS KNOW EXACTLY WHAT IT IS, UM, THAT WE'RE VOTING ON AND HOW THAT IS GOING TO AFFECT THEM DIRECTLY.
BECAUSE, AND I GO BACK TO, WHEN I LOOK AT THE RECYCLING ISSUE, THAT CERTAINLY IS A QUALITY OF LIFE ISSUE.
AND THAT'S WHAT WE'RE TALKING ABOUT.
IT'S THESE SMALL THINGS EARLY, MAKE HUGE DIFFERENCES IN PEOPLE AND CAN'T DISCOUNT WHAT THEY'RE TELLING US IN OUR EMAILS.
UH, RICHARD, COULD YOU PROVIDE TO COUNSEL AND TO STAFF, UM, YOUR FORECAST DOCUMENTS AND COULD YOU PROVIDE WHAT YOU BELIEVE MIGHT BE LEFT OUT? OH, I'VE GOT NO PROBLEM DISCUSSING THAT HERE TONIGHT.
I WAS STILL GOING THROUGH MY NOTES.
UM, SO IN THE BID WE ASKED, UH, WITHIN THE BID AND
UM, AND I DON'T THINK THAT QUESTION HAD BEEN ASKED IN THE RFP AND S VERY DIRECTLY PLEASE PROVIDE A ROUTE SCHEDULE AND TIME.
NOW WE CAN ASSUME THAT REPUBLIC IS GOING TO KEEP THEIR SAME ROUTE.
UM, EVEN THERE HAS BEEN COMMUNICATION INSIDE OUR BID PACKET FROM
I THINK THAT WAS EVEN DISCUSSED AT THAT IN THE, IN THE REPUBLIC BID PACKAGE, THERE WAS NO ROUTE SCHEDULE PROVIDED.
UM, AND THE REASON I BRING THAT UP IS I DID HAVE CORRESPONDENCE FROM ACTUALLY, UM, ONE OF OUR, UH, SURROUNDING MAYORS WHO TALKED ABOUT CHANGING DATES AND TIMES AND, AND A RESIDENT, UM, WHO SAID, YOU KNOW, IF YOU GUYS ARE DISCUSSING TRASH, IS THERE GOING TO BE ANY CHANGE OF TIME? I SAID, WELL, RUNKEE SAID THAT THEY WOULDN'T MIRROR THAT TIME, THEIR ROUTE INFORMATIONS IN THE BID PACKAGE, AS WELL AS WASTE MANAGEMENT REPUBLIC'S IS NOT.
UM, SO THAT'S WHY I WANTED TO BRING THAT UP SINCE WE ARE DIGGING THROUGH THAT BID.
AND, YOU KNOW, WE ARE MAKING SURE THAT IT IS A LEGAL BINDING BID, AND IT HAS ALL THE INFORMATION AND MR. MCDONALD, WHILE YOU'RE LOOKING INTO THAT, CAN YOU ALSO GIVE US ALL OF OUR OPTIONS OPTIONS COUNCIL HAS, WHICH WOULD INCLUDE, UM, WHAT THE REMEDY IS FOR REJECTING BIDS OR A BID? YES.
COULD YOU PROVIDE THAT INFORMATION? YEAH.
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W WE WILL HAVE A TOWN HALL, WE'LL HAVE ONE TOWN HALL BEFORE THE NEXT WORK SESSION, AND THEN IF THERE'S TIME AND MORE NEEDED DISCUSSION, WE'LL DO ANOTHER ONE BEFORE WE GO TO, UH, TO A COUNCIL BEING.SO, YES, IT WOULD BE CERTAINLY TIME TO, TO UNDERSTAND WHAT, WHAT THOSE OPTIONS WOULD BE.
UH, SCOTT OR, UH, JERRY, WHAT'S THE POSSIBILITY OF DISCUSSING WITH REPUBLIC AND GETTING AN EXTENSION? I KNOW YOU'VE SPOKE ABOUT ONE EXTENDED DATE.
IS THERE AN OPPORTUNITY TO EXTEND THAT FURTHER IF NECESSARY? MY DISCUSSIONS IS THEY SAID THEY ARE WILLING TO EXTEND.
SO WE MIGHT HAVE AS MUCH TIME AS NEEDED WELL, UP UNTIL I THINK LATE JULY, BECAUSE THE BIDS WERE GOOD FOR 120 DAYS, RIGHT? YES.
SO BASED ON TONIGHT, 10, DO WE NEED TO, UM, IS THAT SOMETHING THAT SCOTT IS ALLOWED TO JUST DO, OR DO WE NEED TO DIRECT HIM THROUGH A LACK OF OBJECTION TO WORK WITH GRUMPY? CAUSE YOU EXTEND, I'M SORRY TO WORK WITH REPUBLIC TO EXTEND 30 DAYS OR, OR CAN SCOTT JUST DO THAT OR DO WE NEED TO, DO WE NEED TO DIRECT SCOTT TO DO THAT SINCE IT'S AN EXTENSION OF THE CONTRACT? IS THAT I'M TRYING TO THINK OF WHAT THE CONTRACT MIGHT SAY.
THE CONTRACT HAS A EXPRESS EXPIRATION DATE.
I DON'T THINK IT HAS ANY OPTIONS TO RENEW.
UM, I THINK THAT IF WE RENEW THAT CONTRACT, THAT PROBABLY WE'D BE BETTER TO HAVE SOME SORT OF LEGISLATIVE ACTION AUTHORIZING THE RENEWAL.
SO WE NEED TO HAVE ANOTHER SPECIAL MEETING FOR, UH, THE NEXT MEETING.
WE HAVE TO SEE I'VE TRIED BECAUSE THE CONTRACT DOESN'T EXPIRE UNTIL THE END OF JUNE, SO.
SO AT THE NEXT COUNCIL MEETING, WELL, IS THERE ANY OBJECTION, GASTRO, IS THERE ANY OBJECTIONS FROM ANY COUNCIL MEMBER TO HAVE ON THE NEXT AGENDA TO EXTEND THE REPUBLIC CONTRACT FOR 30 DAYS MS. BURCH EVER HIT YOU? IS THAT YOUR HAND UP OR NO? NO, I HAVE NO OBJECTION.
SO, UH, WE'LL ADD THAT TO THE NEXT TO NEXT COUNCIL MEETING FOR THAT EXTENSION RETURNING FOR MONETARY, OR ARE WE TALKING TO THE NEXT ROUND? OH YEAH, WE HAVE, YEAH.
COUNCIL MEETING ON MONDAY THE 10TH.
IF WE'RE GOING TO DO THAT, WE'LL JUST PROVIDE THE EXTENSION.
BUT THE DATE WOULD BE AFTER JUNE 30TH, CORRECT.
OR WOULD YOU RATHER HAVE IT ON A LATE ON, ON A LATER MEETING IN JUNE? OF COURSE WE GO FROM MONDAY.
SO WE WILL ADD THAT CONTRACT EXTENSION, UH, AS, AS PROPOSED LEGISLATION ON MONDAY, AND WE'LL GET INFORMATION OUT TO ALL THE RESIDENTS AND THE CITIZENS ABOUT, UH, A TOWN HALL SCHEDULE SOMETIME NEXT WEEK.
SO WE'LL CERTAINLY OPEN IT UP AND HOPEFULLY WE HAVE LOTS OF PEOPLE, UH, COME AND SPEAK TO WHAT THEIR IDEAS AND EXPECTATIONS ARE.
MORE EMAILS, MORE COMMUNICATION BACK TO THE CITY AND, AND WE'LL FIGURE THIS OUT, BUT I JUST, I APPRECIATE THE DISCUSSION AND I HOPE ALL THE RESIDENTS KNOW THAT THIS COUNCIL IS, UH, ACTIVELY WORKING AND TRYING TO MAKE THE DECISIONS RIGHT FOR EVERYBODY.
AND I THINK WE'VE, WE'VE ALL SEEN THOSE EMAILS THAT TALK ABOUT COST VERSUS SERVICE, RECYCLE WEEKLY RECYCLED BY, I MEAN, THERE'S SO MANY THINGS I THINK WE HAVE TO DETERMINE AND FIGURE OUT BEFORE WE MOVE FORWARD.
BUT I THINK WE'VE GOT A GOOD START ON THIS DISCUSSION.
I HATE TO RUSH THIS, BUT THERE WAS ANOTHER MEETING THIS EVENING AND, UM, STAY TUNED FOR A TOWN HALL DATE.