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WE'RE READY?

[00:00:01]

YES.

OKAY.

THANK YOU.

GOOD EVENING, EVERYONE.

WELCOME TO THE CITY OF HEBER HEIGHTS, CITY COUNCIL WORK SESSION.

IT'S NOVEMBER 2ND.

IT IS,

[1. Call Meeting To Order/Roll Call]

UH, 6:02 PM.

UM, BEFORE WE START, I'D LIKE TO SEND A WISH OUT TO OUR MAYOR FOR A FULL AND SPEEDY RECOVERY.

WE MISS HIM.

UM, AND ALSO I'D LIKE TO GIVE, THANKS TO, UH, PEACE AND TRANQUILITY POND FOR, UH, MANAGING A SPECTACULAR HEBREW HAUNTS THIS HOLIDAY SEASON AND TO ALL OTHER PARTICIPANTS, WE HAD SOME VERY OUTSTANDING AND IMAGINATIVE DISPLAYS AND I THINK THE COMMUNITY IMMENSELY ENJOYED IT.

SO THANK YOU TO EVERYONE THAT PARTICIPATED.

UH, THE FIRST LET'S SEE, THE FIRST ITEM ON THE AGENDA IS TO OFFICIALLY CALL THE MEETING TO ORDER MR. ROGERS, WOULD YOU PLEASE CALL THE ROLL MR. SHAW HERE, MS. BAKER HERE? YES.

MR. CAMPBELL HERE.

THIS IS BURJ HERE.

MR. OTTO THEATER.

MR. LYONS HERE, MR. HILL HERE.

MR. WEBB, MR. WEBB, MR. WEBB HAS NOT JOINED US YET.

AND MAYOR GORE IS ABSENT.

OKAY.

UM,

[2. Approval of Minutes]

ITEM NUMBER TWO IS APPROVAL OF MINUTES BORROWING ANY COMMENTS ON THE CHANGES? UH, THE MINUTES OF OCTOBER 20TH, 2020 SHALL STAND AS APPROVED.

ARE THERE ANY COMMENTS? ALRIGHT.

UM,

[ City Manager Report]

I HAVE THREE, A CITY MANAGER'S REPORT.

MR. SHELMAR.

OKAY.

BELIEVE ME, EVERYBODY.

UH, I DON'T HAVE ANYTHING OTHER THAN THE GEN ITEMS SINCE WE LAST MET A WEEK AGO.

UH, THE ACTIVITIES OF STAFF AND THE ADMINISTRATIVE SIDE OF THE CITY HAS BEEN PREPARING FOR THIS EVENING'S MEETING, ONGOING BUDGET AND OTHER PROJECTS THAT, UH, ARE ALL ON THE TOPIC OF THE, UH, OF THE AGENDA TONIGHT.

SO I HAVE NOTHING FURTHER.

THANK YOU.

ITEM THREE, B CAM MAYOR.

UH, GO AHEAD, MR. LYONS.

UH, THANK YOU.

UH, ROB, I NOTICED LAST WEEK WE HAD THE POSITION ANNOUNCEMENT FOR THE FIRE CHIEF.

I THINK IT WENT OUT ON FRIDAY.

THANK YOU FOR THAT.

ALSO I NOTICED THAT I BELIEVE, UH, THURSDAY, POSSIBLY THE WEDNESDAY, WE HAD AN ANNOUNCEMENT FOR A FIREFIGHTER POSITION THAT CAME OPEN.

IT LOOKED LIKE IT WAS A, UH, ENTRY-LEVEL POSITION WITH FOUR MORE UP TO FOUR MORE POTENTIALLY, UH, BEING FILLED ON, UH, IN NEXT YEAR.

IS THAT CORRECT? UH, THERE'S CURRENTLY A POSITION TO FILL ONE.

THERE'S THE POSSIBILITY OF, UH, POTENTIAL RETIREMENTS IN, IN BOTH POLICE AND FIRE, UH, IN OTHER AREAS THAT COULD LEAD INTO THE TIMEFRAME OF THE EXISTENCE OF THE ELIGIBILITY LIST ONCE IT'S ESTABLISHED.

SO, OKAY.

AND HOW MANY FIREFIGHTERS DO WE HAVE ON THE PAYROLL CURRENTLY? UM, I BELIEVE IF YOU WANT, I'D HAVE TO DOUBLE-CHECK 51.

I DON'T HAVE THE INFORMATION IN FRONT OF ME.

SO IF YOU SEND ME AN EMAIL, I CAN CONFIRM THAT AND GET YOU THE ACTUAL NUMBER, BECAUSE I DON'T WANT THE INACCURATE NUMBER FLOATING AROUND OR BE QUOTED ON THAT.

OKAY.

UNDERSTOOD.

AND HOW MANY FIREFIGHTERS, UH, POSITIONS DO WE HAVE FUNDED FOR THIS YEAR? AGAIN, I, I DON'T HAVE THAT INFORMATION IN FRONT OF ME, SO IT WASN'T PART OF MY UPDATE AND I WOULDN'T BE ABLE TO TELL YOU, I WOULD RATHER BE ACCURATE IN DOING SO UNDERSTOOD.

I'LL GO AHEAD.

AND I HAD THAT EMAIL.

THANK YOU.

IT'S ALL RIGHT, JIM I'LL, UH, I'LL, I'LL FOLLOW UP WITH YOU ON THAT.

UM, MR. LYONS, AND OH, IF JIM HAS THAT INFORMATION, I'D LIKE TO HEAR THAT THAT'S ACTUALLY A PART OF YOUR BUDGET PRESENTATION LATER, ROB, UH, 60 ARE FUNDED.

THAT INCLUDES FULL-TIME AND PART-TIME 60 ARE FUNDED AND WE CURRENTLY HAVE 51 RIGHT NOW, APPROXIMATELY.

I DO NOT KNOW THAT THAT NUMBER NUMBER IS ATTIRE.

NUMBER OF EMPLOYEES IN THE FIRE DIVISION, INCLUDING PART-TIME SO ACTUAL FIREFIGHTERS.

UH, I'D HAVE TO LOOK AT THE CHART TO SEE WHAT THAT, WHAT THAT NUMBER AND THAT'S WHAT YOU SPOKE TO WITH NOT WANTING TO PUT OUT NUMBERS THAT MAY BE AN ACCURATE, COMPLETELY UNDERSTAND.

I APPRECIATE YOUR DEDICATION TO THE ACCURACY OF THE INFORMATION.

THANK YOU, ROB.

THANK YOU, VICE MAYOR BERGE.

AND UH, THANK YOU.

UH, ROB, ARE YOU AWARE? WE DON'T HAVE A FULL PICTURE ON THE MONITOR.

[00:05:03]

I'M NOT RUNNING THE MEETING.

OH, OKAY.

YOU REMOTE, WHO'S RUNNING IT.

DO YOU KNOW I'M HERE, BUT UH, IT SAT ON, IT SAT ON GALLERY, BUT, UH, IT, IT WON'T, IT WON'T GO INTO THE CONFIGURATION.

IT'S IT'S GREAT OUT FOR SOME REASON.

OKAY.

AND, AND I GUESS PROBABLY FOR THAT REASON, I CAN'T SEE THE HANDS WHEN THEY'RE RAISED.

SO IF, UH, IF YOU HAVE SOMETHING TO SAY, PLEASE SPEAK UP, UH, VICE MAYOR.

YES.

IF I MAY, UM, TONY, YOU MIGHT TRY CHANGING IT TO A TOGETHER MODE FROM THE PREVIEW OPTIONS UNDER MORE ACTIONS.

THAT WAS HOW I WAS ABLE TO SEE CAMERAS.

OKAY.

THERE IS NO TO GATHER MODE.

YOU SAID THERE IS NONE.

I'VE SWITCHED IT TO THE GATHERER MODE.

I'VE SEE A DIFFERENT VIEW NOW.

OKAY.

I DON'T KNOW IF YOU DO, ARE YOU SEEING IT? IS EVERYONE SEEING A DIFFERENT VIEW NOW? NO.

TONY, ARE YOU SWITCHING THAT ON THE MEETING PRESENTER? CAUSE IT ONLY, IF YOU CHANGE YOUR VIEW, IT'S ONLY CHANGED FOR WHAT YOU'RE LOOKING AT AT YOUR SCREEN.

SO IF MRS. BIRD WAS REFERRING TO WHAT IS ON THE LIVE STREAM, YOU HAVE TO CHANGE IT ON THE, I'LL HAVE TO GO IN THE OTHER ROOM THEN.

YEAH.

YOU'LL HAVE TO, YOU HAVE TO DO IT.

THEY'RE CHANGING IT ON YOUR OWN SCREEN IS GOING TO DO NOTHING FOR THE LIVE STREAM.

THANK YOU.

UH, CAN WE PROCEED WITHOUT TONY ROB? OH, THAT'S ENTIRELY UP TO YOU.

OH, OKAY.

UM, THE

[ CAD/RMS - Motorola Contract - Police Division]

NEXT ITEM IS THREE B CAD SLASH RMS, A MOTOROLA CONTRACT, THE POLICE DIVISION.

CHIEF LINER.

OKAY.

YES, GOOD EVENING.

UM, THIS IS JUST DISCUSS THE, UH, APPROVAL OF COUNCIL TO ALLOW THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MOTOROLA, FOR OUR, UH, CAD AND RMS SOFTWARE FOR THE DISPATCH AND RECORDS MANAGEMENT AND THE POLICE DIVISION.

WE'RE CURRENTLY LOOKING AT TWO DIFFERENT TYPES OF CAD AND RMS THAT MOTOROLA HAS PREMIER ONE AND, UH, FLEX.

AND, UM, WE, UH, ARE PREPARED TO, UH, SPEAK WITH THE CITY MANAGER.

STAFF IS THE CITY MANAGER NEXT WEEK ABOUT, UH, ONE OF THOSE TWO AND, UH, ENTER INTO AN AGREEMENT WITH MONROE.

OKAY.

SO IT'S FOR ONE OR THE OTHER? NOT BOTH.

WELL, IT'S STILL MOTOROLA.

THEY HAVE TWO DIFFERENT.

OKAY.

ANY COUNSEL HAVE ANY, UH, MR. SHOWMAN? YEAH.

YEAH.

SO JUST WANTED TO ADD TO THAT.

AS COUNCIL MAY RECALL, WE HAD PREVIOUSLY DONE A, UM, A FORMAL BIDDING PROCESS AND THE, UM, UH, THE BIDDING PROCESS, UM, RESULTED IN THE SELECTION OF ONE VENDOR, UH, AS WE'VE ENGAGED AND BEGUN THAT PROCESS, WE HAVE, UM, HAVE CANCELED THAT AGREEMENT AND WE ARE GOING TO GO WITH THE NEXT SELECTED VENDOR ON THE LIST, WHICH IS MOTOROLA.

SO, UH, IT'S COUNCIL RECALLS OUR, UH, OUR CONVERSATION REGARDING THAT.

THAT'S EXACTLY WHAT THIS IS.

UH, THE LEGISLATION FORTHCOMING, UH, WILL NEED TO BE EITHER.

UM, WE, WE NEED TO VERIFY WHETHER WE NEED TO PASS ADDITIONAL LEGISLATION OR WHETHER IT IS WITHIN THE PROCEDURES TO ALLOW US TO GO ON TO THE SECOND BID.

SO REGARDLESS IT'S GOING TO BE AWARDING A CONTRACT, BUT IT MIGHT INCLUDE WAIVING THE COMPETITIVE BIDDING, UH, SINCE THIS PROCESS HAS BEEN BID.

I DON'T THINK IT DOES, ESPECIALLY SINCE THIS VENDOR WAS LISTED AS ONE OF THE RESPONDENTS ON THE COMPETITIVE BID.

UH, BUT NONETHELESS, I JUST WANTED TO THROW OUT THAT THAT MIGHT BE INCLUDED IN THE, UH, IN THEIR LEGISLATION.

UM, AND THE LEGISLATION WILL INCLUDE, UH, THE, UM, UM, THE SPECIFICS OF THAT, UH, IF WE NEED TO.

SO, UM, JUST WANTED TO, UH, SUPPLEMENT WITH THAT.

THANK YOU VERY MUCH, COUNCIL.

ANY COMMENTS? ALL RIGHT, THEN THIS'LL BE MOVED TO THE AGENDA ON, ON, UH, NEXT WEEK, NEXT MONDAY, I GUESS IT IS ITEM

[ Increase Spending Limits * Bound Tree Medical - Fire Division]

THREE C INCREASED SPENDING LIMITS, UH, BOUNDARY MEDICAL FIRE DEPARTMENT, CHIEF DIASTOLE, SEEING ANYONE FROM THE FIRE DIVISION HERE, UH, THIS EVENING, UM, MAYBE THERE'S TECHNICAL DIFFICULTIES, UH, NONETHELESS, UH, THE RESOLUTION ALLOWS THE INCREASE OF THE, UH, THE SPENDING LIMITS.

UH, THE, UM, THE VENDOR THAT WAS, UM, THAT WAS LISTED IS A VENDOR THAT WAS, UH, THAT WAS USED

[00:10:01]

THROUGH THIS CALENDAR YEAR REGARDING, UH, EMERGENCY MEDICAL SUPPLIES AND PHARMACEUTICAL EQUIPMENT USED BY THE FIRE DIVISION.

UH, AND IN ADDITION, WE HAD A, UH, INCREASE OR THE AMOUNT REQUEST, UH, FROM, UH, 20,000 TO 50,000.

AND THE PURPOSE OF THIS WAS FOR THE EXTRA SUPPLIES PURCHASED THROUGH AND USE OF THE CARES ACT FUNDS AND THROUGH COVID RELATED EXPENSES, UH, THROUGHOUT THIS YEAR.

SO, UH, IT HAS ASKED THAT, UM, UH, THAT WE CAN PASS THIS ON TO MONDAY.

I BELIEVE THERE ARE SOME MODIFICATIONS TO THE LEGISLATION THAT WILL NEED TO BE MADE.

IT'S NOTED IN SECTION TWO, UH, THAT THIS IS A WAVING OF THE COMPETITIVE BID.

UH, THE, UH, THE TITLE OF THE LEGISLATION WILL NEED TO INCLUDE THAT.

THE REASON BEING IS WE LIKE CONSISTENCY IN THE TYPE OF PRODUCTS THAT ARE USED AND, UH, THE UNANTICIPATED, UM, EXTRA USE IN NEED OF SUPPLIES, UH, ESPECIALLY FOR THE PPE AND GLOVES COUNTS, ET CETERA.

UH, MANY OF WHICH ARE USED IN PROVIDED BY THIS PARTICULAR VENDOR.

UH, WE'D LIKE TO KEEP, UM, THE, THE, THE STOCKS SIMILAR AND LIKE, BECAUSE THAT'S WHAT THE UNITS ARE, ARE FAMILIAR WITH FIELD UNITS ARE TRAINED ON.

AND, UM, IT JUST MAKES SENSE.

SO, UH, RATHER THAN GOING OUT AND, UH, WE WOULDN'T REALLY BE BIDDING FOR THE TOTAL AMOUNT OF 50,000.

WE'VE ALREADY SPENT THE THRESHOLD AMOUNT, UH, BUT IN ORDER TO RESUPPLY, UH, THAT WILL TAKE US OVER THAT THAT COST THRESHOLD, WHICH IS THE PURPOSE OF THE REQUEST.

SO WE WILL MAKE A SLIGHT MODIFICATION TO THE RESIDENCE AND ADD THAT IN THE TITLE FOR A WAVING COMPETITIVE BIDDING, BUT IT IS NOTED IN THE, UM, IN THE ACTUAL RESOLVE PART OF SECTION NUMBER TWO.

THANK YOU, COUNSEL.

ANY COMMENTS? ALL RIGHT.

THEN I EXPECT TO SEE THIS ON THE AGENDA FOR MONDAY'S MEETING.

[ * Creative Financial Staffing - Tax Division]

UH, THE NEXT ONE UNDER THREE C IS CREATIVE FINANCING, FINANCIAL STAFFING, THE TAX DIVISION, MR. BELL, UH, YES, UH, GOOD EVENING, UM, VICE MAYOR AND COUNCIL MEMBERS.

UH, WE HAVE, UH, BEEN USING, CREATE THE SERVICES FROM CREATIVE FINANCIAL STAFFING TO HELP US OUT IN OUR TAX DIVISION BECAUSE, UH, WE'VE HAD SOME DIFFICULTY IN, UM, BEING ABLE TO HIRE SOME PART-TIME EMPLOYEES.

UH, AND WE ALSO HAVE ONE FULL-TIME POSITION OPENED OPEN, UH, WE'RE IN THE PROCESS OF TRYING TO GET THAT, UH, HIRED OVER THE NEXT MONTH.

AND, UM, SO WHAT I'M ASKING HERE IS WE'VE ALREADY, UH, WELL, WITHIN THE NEXT COUPLE OF WEEKS, WE WILL, UH, REACH OUR $25,000 WITH THEM.

AND I'M ASKING JUST IN CASE WE NEED TO USE THEIR SERVICES THROUGH THE END OF THE YEAR.

WE WOULD NEED TO INCREASE THAT TO, UM, I'M ASKING FOR 38,000.

I HONESTLY THINK IT WILL BE CLOSER TO, UM, MAYBE 35 OR 36, BUT JUST TO MAKE SURE IN CASE WE NEED IT UNTIL THE VERY END OF THE YEAR, UM, TO INCREASE THAT TO 38 AND ASKING THAT, UH, AND THAT WOULD NOT ADD ON ANY ADDITIONAL PEOPLE THAT WOULD COVER THE CURRENT PERSON IS CURRENTLY, UH, WORKING, UH, FOR US FROM THEIR AGENCY.

ALL RIGHT.

THANK YOU.

ANY COMMENTS FROM COUNCIL? ALL RIGHT.

DIDN'T EXPECT TO SEE THIS ON THE AGENDA FOR MONDAY.

IS THIS GOING TO IT'S A RESOLUTION, SO IT JUST REQUIRES ONE READING.

OKAY.

THANK YOU.

UM,

[ Suez Water - Operations Contract]

ITEM THREE, D SUEZ WATER OPERATIONS CONTRACT, ROB.

YES.

UH, AS YOU RECALL, UH, WHEN WE TOOK ON BOTH THE WATER PRESSURE PROJECT, AS WELL AS THE WATER SOFTING PROJECT, PART OF THAT DISCUSSION WAS IN FACT, THE, UH, THE CHANGE OR POTENTIAL MODIFICATION TO THE OPERATIONS CONTRACT BY SUEZ, UH, NOT KNOWING EXACTLY WHAT WOULD NEED TO BE DONE.

UH, SUEZ WAS KIND ENOUGH TO LEAVE THE CONTRACT ALONE THROUGH IMPLEMENTATION STARTUP AND, UH, SEVERAL MONTHS OF WORK WITH THOSE NEW SYSTEMS ONLINE IN ORDER TO ACCURATELY MAKE AN ESTIMATE AS TO WHAT THE POTENTIAL INCREASE IN OPERATIONAL COSTS FOR THOSE NEW SYSTEMS IN OUR WATER INFRASTRUCTURE, UH, WOULD BE, UM, I'M GOING TO SWITCH OVER TO A PRESENTATION, UH, AND HOPEFULLY EVERYTHING COOPERATES WITH ME IN DOING SO, ASKING IF EVERYONE SEES MY SCREEN.

YES, YES, SIR.

YES.

OKAY.

SUPER, SO FAR.

SO GOOD.

OKAY.

SO THERE IS A PROVISION WITHIN THE CURRENT CONTRACT THAT ALLOW, THAT ALLOWS FOR ADDITIONS OR MODIFICATIONS THAT IN THE EVENT, UM, THE, UM, ADDITION, RENOVATION MODIFICATION, UH, INCLUDING WATER SOFTENING COMPANY WILL CONDUCT AN EVALUATION USING THREE MONTHS HISTORY, AS I JUST EXPLAINED.

UM, WE'VE, WE'VE, WE'VE NOTICED A COUPLE OF THINGS.

IF YOU LOOK IN THERE, THE NEW

[00:15:01]

WATER SOFTENING PROCESS AND EQUIPMENT BUILDINGS, THREE NEW BOOSTER STATIONS, THE BOOSTER STATIONS ARE THE, UM, UH, THE PRESSURE PROJECT.

SO, UM, ONE MIGHT THINK, WELL, YOU KNOW, WE'VE JUST ADDED SOME PRESSURE.

THOSE ARE PRETTY SIGNIFICANT BOOSTER STATIONS.

IF YOU HAVEN'T SEEN THEM, UH, THERE'S VALVING THIS MONITORING, UH, THERE'S ALL SORTS OF SYSTEMS AND INFRASTRUCTURE WITHIN THAT, THAT NEED TO BE MAINTAINED, CHECKED ON AND MONITORED.

UH, IN ADDITION, WE'VE HAD, UM, UM, UH, ABOUT 18% INCREASE IN THE MILES OF WATER MAIN, UH, SINCE THE CONTRACT WAS ORIGINALLY, UH, UM, PUT INTO PLACE AND EXCUSE ME, 23% INCREASE IN THE NUMBER OF SEWER LINES.

A LOT OF PEOPLE DON'T REALIZE THAT SUEZ ALSO MAINTAINS CLEANS, UH, OUR SANITARY SYSTEM AS WELL, EVEN THOUGH THE SANITARY TREATMENT IS DONE BY TCA, AS WE RECALL, UH, PART OF THE SUEZ CONTRACT IS MAINTENANCE OF THAT AS WELL.

UM, WE'VE ALSO HAD ABOUT 12% INCREASE IN CUSTOMER ACCOUNTS OR METERS ADDED TO THE SYSTEM, UH, SINCE, SINCE THE INCEPTION.

SO THERE'S A FEW MAIN REASONS FOR THE, UH, FOR THE INCREASE, UH, FOR THE WATER SYSTEM GROWTH AND UPKEEP DEMANDS.

UH, YOU HAVE, OBVIOUSLY THE, UH, THE LARGE PART IS THE WATER TREATMENT, PLANT UPGRADES, UH, LARGER EMERGENCY GENERATOR, UH, THE FILTRATION SYSTEM, WHICH IS THE SOFTENING, UH, LARGER PUMPS.

UM, YOU CAN SEE THE, UH, THE LISTING THERE.

I WON'T READ EVERY SINGLE LINE.

THE NEXT IS A COLLECTION AND DISTRIBUTION AND EXPANSION, UH, NUMBER, AS WE NOTED ON THE EARLIER SLIDE, THE PERCENTAGE INCREASE OF THE, UH, OF THE EXPANSION OF THE SYSTEM.

AND THIRD IS THE OFFICE IN TECHNICAL SERVICE INCREASES.

OBVIOUSLY WITH THIS YEAR WITH SOME ANOMALIES, WE'VE SEEN THE INCREASE IN DEMAND ON SERVICE TECHNICIANS, BUT THAT ALSO COMES WITH SERVICE CALLS ALSO COMES WITH BILLING, UH, AND OTHER DAY-TO-DAY CUSTOMER SERVICE RELATED THINGS THAT, UH, THAT WE ENJOY OUT OF OUR, UH, OUT OF OUR PARTNERS AND, UH, ALL THE EMPLOYEES THAT WORKED OUT AS WHO HAS OFFICE, UH, ONE OF THE SIGNIFICANT INCREASES THAT WE'VE NOTED IS INCREASED, UH, W RAW WATER PUMPING IN PRODUCTION, WATER OUTPUT.

UH, I'M NOT SURE IF, UH, RUSS IS ON THE LINE AND WE CAN ASK IF SOMEBODY WANTS THE NUMBERS WE'LL FOLLOW UP, BUT WHAT THE SOFTENING THERE IS A PRETTY, A HIGHER PERCENTAGE THAN WHAT YOU WOULD THINK OF WATER THAT IS, UH, I HATE TO USE THE WORD BUT WASTED.

UH, THE REASON IS THAT IS, UM, IS FLOWING OF THE WATER, UM, AND, UH, PASSING THROUGH AND FLUSHING OUT OF THE, UH, OF THE FILTERS AS WELL AS THE LINE, UH, THAT CARRIES OUT THE REMNANTS OF THE FILTRATION.

AND I PROBABLY DIDN'T SAY THAT RIGHT, BUT NONETHELESS, WE HAVE TO PRODUCE A SIGNIFICANT AMOUNT, MORE WATER IN ORDER TO ACCOMMODATE THAT SYSTEM.

UH, THE, UH, RAW WATER EXTRACTED IN BILLION GALLONS IS NOTED THERE ON THAT CHART.

AND WE CAN SEE STARTING IN, UH, THE END OF 2019 AND 2020, THAT LARGE AMOUNT.

AND AGAIN, THIS WAS ANTICIPATED THIS ISN'T, THESE AREN'T SUDDEN INCREASES.

THESE WERE ALL RELATIVELY ANTICIPATED BASED ON, UH, THE DEMANDS OF, UH, THE, THE PRESSURE INCREASE, AS WELL AS, UH, IN, PRIMARILY THROUGH THE WATER SOFTENING.

UM, WE'VE, WE'VE EXPERIENCED SIX SIGNIFICANT LEVELS OF GROWTH, UH, AND, UH, OF COURSE THE COMPLEXITY AND STRAINING OF THE LABOR SOURCES, UH, THE INCREASE IN SERVICE CALLS, MEYERS MA MILES OF SEWER LINES, UH, MAINLINE LOCATIONS, UH, WATER MAIN BREAKS AGAIN WITH, UH, 2020 SHOWING AN 86% INCREASE.

UH, BUT AGAIN, HOPEFULLY THAT'S AN ANOMALY, BUT NONETHELESS, OVER A COURSE OF TIME AND YEARS AS THE SYSTEM AGES, WE CERTAINLY SEE AND EXPECT, UM, UH, ADDITIONAL DEMANDS ON, ON THAT.

UH, THERE'S ALSO A RECOMMENDATION FOR PROJECT TEAM STAFFING MODIFICATIONS AS NOTED THERE.

UH, WE, WE CURRENTLY, THEY, THEY, THEY ARE, THEY ARE PROJECTING OR I'M SORRY, THEY ARE PRESENTING A, UH, UH, A PRETTY FLEXIBLE APPROACH TO MAXIMIZING THE USAGE OF SOME ADDITIONAL FOLKS.

UM, THEY'VE BEEN OPERATING WITH THE SAME AMOUNT OF PEOPLE SINCE, UH, 1988, UH, AS I, I DON'T NEED TO TELL THIS COUNCIL OR ANYBODY, UM, THAT THERE CERTAINLY IS AN INCREASE IN THE DEMAND OF SERVICE AND THE, THE SIZE OF THE EMPHASIS IN SIZE OF THE SYSTEM THAT THEY'VE BEEN MAINTAINING.

UH, AND, UM, IN OUR REVIEW, OUR INTERNAL REVIEW, AND WE'VE SPENT MANY MONTHS GOING THROUGH THIS, UM, UH, WE, WE CERTAINLY DON'T THINK THAT ANY OF THESE RECOMMENDATIONS ARE UNREASONABLE.

UH, BUT AGAIN, THIS IS, UM, UH, UM, A RECOMMENDATION FROM THEM THAT IS SUPPORTED FOR, UH, A CONVERSATION AND DISCUSSION, UH, FROM STAFF TO COUNCIL.

BUT I JUST WANT TO LET YOU KNOW, THIS ISN'T AN INITIAL, SHALL WE SAY NEGOTIATION, THIS IS, UM, A WORK PRODUCT OF COMBINATION OF, OF SUEZ STAFF, AS WELL AS CITY STAFF AND IN EXAMINING AND DETERMINING WHAT WE CAN DO TO ADDRESS THE INCREASED SERVICE DEMANDS.

AND WE ALSO SAID WE WERE GOING TO DO IT WHEN WE TOOK ON THE WATER SOFTENING,

[00:20:01]

UH, PROJECT.

SO, UH, GOING ON, YOU CAN SEE A, UH, SOMEWHAT OF A MODIFICATION TO THE, UM, WE'LL CALL IT THE ORGANIZATIONAL CHART, WHERE THEY HAVE THE FLEXIBILITY OF, OF, OF INCREASING AND CHANGING, UH, THEIR SERVICE TECHS, UH, CUSTOMER SERVICE REPRESENTATIVES, UH, ALL FROM GOING FROM 18 TO 22 FULL-TIME EMPLOYEES.

AND THAT INCREASES THE, UM, OPERATION AND MAINTENANCE TECHNICIANS, UM, FROM BOTH THE WATER PLANT AND OUT IN THE FIELD, UH, AND ALLOWS FLEXIBILITY AND USAGE OF, OF THAT WAS THE PERSONNEL, UM, KIND OF INTERCHANGEABLY.

IF WE LOOK THROUGH SOME OF THE ACTUAL INCREASES AND, AND CALCULATIONS GOING INTO THE FORMULA USED WITHIN THE CONTRACT, WE CAN SEE JUST IN THE, UM, THE IMPACTED COSTS HERE, UH, CATEGORIZED IN ELECTRICITY, UM, ALONE, GOING FROM 90,000 TO 142,000, UH, POWER FOR BOOSTER STATIONS, UM, THAT INCREASED GOING UP, UH, ADDITIONAL 15, UM, THE SUBTOTAL OF ELECTRICITY FROM JUST THE 2020 INCREASE TO 2021.

YOU CAN SEE THE DIFFERENCE THERE.

CHEMICALS IS ANOTHER SIGNIFICANT CHANGE.

UH, OBVIOUSLY AS I INDICATED, THERE ARE MORE, UM, THERE'S MORE WATER FLOWING, UH, DUE TO THE, UH, THE SOFTENING SYSTEM.

AND WE CAN SEE HERE HOW, UH, THOSE PARTICULAR CHEMICALS INCREASE IN THEIR, IN THEIR USAGE.

AND OF COURSE, WITH INCREASE IN USAGE, THEN THERE WILL BE AN INCREASE IN COST.

UM, IF YOU NOTE SOME OF THE COMMENTS TO THE RIGHT THERE, WHY THERE MIGHT BE A LITTLE BIT, WHY IS THE COST INCREASED SO MUCH? UH, THE SOFTENING SYSTEM WENT ONLINE MAY OF THIS YEAR.

SO THOSE CALCULATIONS ARE FOR AN ENTIRE YEAR, UH, GOING FROM 2021 ON, AND WE CAN ALSO SEE MAINTENANCE.

UM, WE HAVE, UM, ADDITIONAL MAINTENANCE, UH, CLEANING IN PLACE CHEMICALS AND INCREASE FOR PLAN AND BOOSTER STATIONS, UH, FOR THE, FOR THE, JUST THE GENERAL MAINTENANCE AND STATUS, UM, TYPE OF WORK, UH, TO MAKE SURE THAT OUR INVESTMENT IS, UH, IS MAINTAINED TOP-NOTCH ORDER.

UH, YOU CAN SEE THE SUM TOTAL AND INCREASED MAINTENANCE THERE.

UH, THOSE COSTS FROM THERE ON UP ARE BASICALLY, THERE'S NOT A WHOLE LOT WE CAN DO ABOUT IT.

THOSE ARE PRO THOSE ARE PRETTY MUCH THE COSTS THAT ARE GOING TO BE, UH, INVOLVED IN THE INCREASED COST OF OPERATION OF OUR WATER UTILITY.

SO TO GET THAT DONE, OBVIOUSLY THERE ARE CERTAIN DEMANDS AND, UH, THEY HAVE BEEN, UM, I WOULD SAY THEY WERE MODEST, UH, IN, IN THEIR APPROACH, IN OUR DISCUSSIONS AND THEIR ABILITY TO MAINTAIN AND KEEP UP WITH SOME OF THE INCREASED MAINTENANCE AND SERVICE DEMANDS OF THE SYSTEM.

UH, QUITE FRANKLY, WE ARE FEARFUL THAT, UH, INSPECTIONS AND DUTIES AND EXPECTATIONS WITHIN THE AGREEMENT, UM, WILL NOT BE ABLE TO BE MET UNDER THE STANDARDS AND EXPECTATIONS.

UH, THEREFORE THERE'S SOME, SOME NEEDED CHANGES TO THE AGREEMENT AND THAT MAIN, THAT MAIN CHANGE INVOLVES, UH, THE LABOR TO DO THAT WORK.

SO, AS WE NOTED THERE, THE, UH, 300, $6,000 INCREASE, UH, INCLUDES THE COST OF, UH, OF EMPLOYEES AND, UH, IN ADDITIONAL SERVICE VEHICLES, EXCUSE ME, UH, SOME MISCELLANEOUS CHARGES, THEIR DIESEL FOR NEW GENERATORS.

AGAIN, WE INDICATED THAT THE GENERATORS ARE LARGER.

OF COURSE, IF THEY DON'T KICK ON AS MUCH, THEN IT WOULDN'T BE, BUT THE TANK SIZES ARE LARGER.

THE DEMAND AND, AND POWER OUTPUT AND CONSUMPTION OF DIESEL FUEL IS, IS LARGER WITH LARGER GENERATORS.

SO, UH, THOSE ARE, UH, GOOD CALCULATIONS AND ESTIMATED COSTS, UH, BASED ON WHAT THE, UH, PROJECTED RUN TIME AND RUN COST THAT GENERATOR IS.

UH, AND AS WELL, THERE'S A DECENT INCREASE.

IF YOU RECALL, WE HAD SOME CONNECTIVITY ISSUES WITH THE WATER PLANT AND THE, UM, UH, BOOSTER STATIONS FOR THE PRESSURE SYSTEM REGARDING INTERNET SERVICE.

UH, WE WENT THROUGH SOME CHANGES AND SOME MODIFICATIONS WHEN THAT SYSTEM WENT ONLINE AND THAT INVOLVED A NEW FIBER OPTIC DATA LINES, UM, TO MAKE SURE THAT WE HAD SECURE AND QUICK CONNECTIONS, BECAUSE WE CERTAINLY WANT TO LIMIT THE POSSIBILITY OF DOWNTIME ON, UH, SUCH AN IMPORTANT SYSTEM WITHIN THE CITY.

EXCUSE ME.

UH, THERE'S A COUPLE OF, UH, ADDITIONAL RECOMMENDATIONS.

UH, ONE OF THE THINGS THAT WE HAVE NOTED, UH, IN FACT, WE HAD A, UM, MORAL CLAIM NOT TOO LONG AGO REGARDING, UH, A BACKUP IN A SANITARY SYSTEM.

WE HAVE WITHIN THE CONTRACT EXPECTATIONS FOR CLEANING AND INSPECTION.

UH, ONE OF THE APPROACHES THAT WE LOOKED AT TO SEE HOW WE CAN MAKE BETTER USE OF THE RESOURCES THAT ARE, THAT ARE HERE, AS WELL AS WHAT WE CAN DO LOOKING INTO, UM, FUTURE INCREASES IN MAINTENANCE AND UPKEEP OF OUR, PRIMARILY OUR SANITARY SYSTEM FOR THIS PARTICULAR TOPIC.

AND THAT CAME ABOUT A RESEARCH FOR A PRODUCT

[00:25:01]

THAT DOES, UH, ACOUSTIC INSPECTIONS.

UH, IT'S A ONE-TIME CAPITAL COST FEE, EXCUSE ME, THAT WOULD BE A PART OF THE, UH, PART OF THE AGREEMENT.

UH, IT ALSO INCLUDES TRAINING LICENSING, ET CETERA, OF THE, UH, OF THE, OF THE PRODUCT, BUT ESSENTIALLY WHAT IT DOES IS IT ALLOWS YOU TO IDENTIFY HOTSPOTS ARE CONCERNED AREAS WHERE POTENTIAL BACKUPS MAY OCCUR, UH, 90 DEGREE CORNERS, UH, MAYBE WE'RE SLOPES AREN'T AS GOOD, UH, UP TO, OR JUST OUTSIDE OF LIFT STATIONS.

UM, YOU KNOW, ALL THOSE AREAS WHERE WE COULD PROJECT AND WE CAN HIT THOSE HOTSPOTS MORE FREQUENTLY BY DOING AN ACOUSTIC CHECK TO CHECK FOR BLOCKAGES AND CATCH THEM AS THEY'RE DEVELOPING BEFORE THEY ACTUALLY BECOME A BLOCKAGE AS WE'RE DOING IT.

NOW, WE'RE LITERALLY JUST OPENING UP THE MANHOLES GOING IN AND PHYSICALLY, UH, JETTING AND CLEANING, UM, ON A ROTATION I BELIEVE OF EVERY FIVE YEARS.

AND, UH, QUITE FRANKLY, THAT, UM, FOR A SYSTEM TO THE SIZE THAT OURS IS GROWING, UM, TO KEEP UP WITH THAT, UH, IN A FIVE-YEAR TIME PERIOD, WE FEEL THAT WE CAN INSPECT MORE OF THE SYSTEM AND THE INSPECTIONS WOULD BE OFF HIGHER QUALITY FOCUSING ON HOTSPOTS BY UTILIZING SOME ITEMS OF TECHNOLOGY.

UH, THE NEXT ONE WOULD BE THE HYDRAULIC, UH, UNIT DIRECTIONAL FLUSHING PROGRAM UDL.

AND, UM, THAT INCLUDES, UM, SOME ONGOING HYDRAULIC MONITORING, UM, UPDATING AND UTILIZING EXISTING TECHNOLOGY THAT WE HAVE IN OUR GIS, UH, AND, UH, OUR, OUR FLUSHING PLAN UPDATE THAT THAT IS FOR, UH, FOR HYDRANT FLUSHING, UH, THERE'S WAYS THAT, UM, THAT THEY ARE SUGGESTING AND PROMOTING NOW OF DOING A UNIDIRECTIONAL FLUSHING OF THE HYDRANTS THAT SHOWS BETTER AND GREATER BENEFIT OF RELEASING SCALE ON THE SYSTEM, UH, MAKING THE FLUSHING MORE ACCURATE, AND YOU'RE EXERCISING, UH, THE VALVES IN A MORE APPROPRIATE MANNER.

UH, THE NEXT ONE LEADING INTO THAT IS A VALVE MAINTENANCE AND EXERCISING PROGRAM.

THIS IS SOMETHING THAT IS COMING ABOUT IN DIFF IN CHANGES OF THE EPA, UH, WHERE, UH, WE ARE EXPERIENCING SOME VALVE LEAKS.

AND, UM, WHEN WE GO TO HAVE MAIN BREAKS, WHEN YOU GO TO, TO, UH, TO ACTIVATE THOSE VALVES, UH, WE'VE HAD A COUPLE OF OCCASIONS WHERE VALVES ARE EITHER STUCK OR MALFUNCTIONING AND JUST CREATES ADDITIONAL PROBLEMS. SO, UH, INTRODUCING, UM, A, A VALVE MAINTENANCE TRAILER THAT ALLOWS US TO GO TO, UH, A VALVE MAINTENANCE AND EXERCISING PROGRAM TO MAKE SURE TO IDENTIFY POTENTIAL LEAKS OR PROBLEMS IN THOSE VALVES.

UH, BUT AS WELL AS MAKING SURE THAT WE ARE COMPLYING WITH RECOMMENDATIONS, UH, OF EPA AS THOSE, UH, THOSE ARE COMING ONLINE AND IN ARE GOING TO BE PART OF, UH, MOST LIKELY A REGULAR REQUIRED MAINTENANCE SCHEDULE.

THAT IS, UH, IN A NUTSHELL, UH, THE, AN OVERVIEW, UM, I'M GOING TO GO BACK TO THIS BECAUSE THIS IS A PRETTY MUCH THE NUMBERS.

UM, YOU KNOW, THE OVERALL INCREASE THAT WE SAW TO THE COST OF THE CONTRACT, UH, THROUGH WHAT THE EXPERIENCE WAS THROUGH, UH, THROUGH SUEZ WAS $256,000 FOR THIS YEAR, AND THAT'S NOT INCLUDING THE MAINTENANCE CAP THAT WE MADE ADJUSTMENTS TO, UH, BASED ON THE, UM, UNANTICIPATED EXTRA, UH, WATER MAIN BREAKS.

UH, THE OVERALL CALCULATION OF ESTIMATED INCREASED, UH, TO THE CHANGE IN THE IMPACT OF THE CONTRACT IS $905,000.

UM, AND THAT IS, UM, OF COURSE ON TOP OF WHAT THE CURRENT TERMS OF THE AGREEMENT ARE.

AND AS YOU KNOW, THE AGREEMENT HAS A COUPLE OF DIFFERENT THINGS.

ONE IS THAT THERE'S ADJUSTMENTS MADE FOR THE, UM, UH, CPI CHANGES, UH, CHANGES IN, UH, UTILITIES, ELECTRICITY, IF BY SOME REASON, UH, THE COST OF ELECTRICITY GOES UP OR GOES DOWN OR CHANGES, UH, YOU KNOW, THERE WOULD BE REBATES OR THERE WOULD BE MAKEUPS, UM, YOU KNOW, DEPENDING ON WHICH ONE IS, WHICH IS VERY COMMON IN THESE TYPES OF AGREEMENTS.

AND, UM, AND THE, AND THE FINAL CALCULATION IN THAT IS, UH, IS AGAIN, THOSE, THOSE MATERIALS AND THOSE SUPPLIES THAT ARE NEEDED FOR THE, UM, FOR THE SYSTEM ITSELF.

SO, UM, WE ARE LOOKING TO GET LANGUAGE INTRODUCED TO UTILIZE THE EXISTING PROVISIONS OF THE CONTRACT THAT ALLOWS, UH, THESE MODIFICATIONS.

UH, WE ARE FINALIZING AND REVIEWING THE, UM, THE, THE NUMBERS, UH, WE HOPE TO HAVE, UH, EVEN THOUGH WE'VE BEEN INVOLVED IN THIS CALCULATION, UM, THOROUGHLY AND INTIMATELY UP TO NOW, BUT WE WANT TO UTILIZE THE MODELS, UH, FROM THE, UM, WATERING STUDY THAT WE DID.

THE WATER RATE STUDY DID INCLUDE A PROJECTED INCREASE TO THE OPERATIONAL COSTS OF THE, UM, OF THE LINES OF THE SYSTEMS. UM, UH, I WILL BE, UM, WILL BE OPEN IN THAT THE ORIGINAL DISCUSSION OR THE I'M SORRY, THE ORIGINAL ESTIMATIONS IN THAT DID NOT HAVE A CONSIDERATION FOR POTENTIAL

[00:30:01]

INCREASED STAFF, BUT QUITE FRANKLY, IT, UM, UH, YOU CAN'T DO MORE WORK WITHOUT, UH, WITHOUT A FEW MORE PEOPLE.

SO, UM, WE, WE CERTAINLY AGREE WITH THE EVALUATIONS AND CALCULATIONS.

WE THINK THAT THEY ARE, UM, REALISTIC AND THEY ARE VERY PROBABLE.

AND, UM, OUR GOAL IS, IS TO MAKE SURE THAT WE HAVE MADE SIGNIFICANT INVESTMENTS INTO THE WATER UTILITY AND SYSTEM.

I THINK THAT OUR RESIDENTS HAVE ENJOYED MANY BENEFITS OF THAT THUS FAR, UH, AND THEY WILL CONTINUE TO, AND IN ORDER FOR US TO MAKE SURE THAT WE, UM, UH, KEEP THAT SYSTEM PROPERLY MAINTAINED AND MAINTENANCE, WE'RE GOING TO NEED TO MAKE SURE TO HAVE THE STAFF IN DOING SO WE'VE GOT A GREAT PARTNERSHIP WITH SUEZ.

AND, AND I THINK THAT, UM, UH, THIS, THIS RECALCULATION OF THE AGREEMENT THAT WE'VE WORKED ON TOGETHER, UH, IS SOMETHING THAT IS, UM, UH, SOMETHING THAT OBVIOUSLY HAS TO HAPPEN.

UH, BUT I THINK IT IS HAPPENING, UM, WHICH IS JUST PART OF THE COST OF THE EXPANSION OF THE SYSTEM.

SO WE, UM, WE'RE FINALIZING THIS COMPONENT, WHICH IS THE FINAL COMPONENT OF THE OVERALL PROJECT AND THE OVERALL IMPROVEMENTS TO OUR INFRASTRUCTURE AND SYSTEM, UH, AS WE, UH, TALKED ABOUT, UM, WELL, GOSH, I THINK IT'S BEEN PROBABLY CLOSE TO GOING ON THREE YEARS NOW.

UM, AND, UH, AND I THINK THAT THE OVERALL PROJECT HAS BEEN A GREAT SUCCESS AND, UH, WE WILL CONTINUE TO SEE, UM, MORE EXPANSION, MORE CUSTOMERS, AND SOME MORE ADVANCEMENTS IN OUR ABILITY TO, UH, TO USE TECHNOLOGY AND, UH, MORE RESOURCE PERSONNEL HOURS TO CREATE MAINTENANCE, UH, AND, UH, SUSTAINABILITY FOR THE LONGEVITY OF THE SYSTEM.

SO WITH THAT, THAT'S ALL THAT I HAD ON THAT PARTICULAR TOPIC.

AND I WILL UNSHARE MY SCREEN AND, OR LEAVE IT UP IN CASE ANYBODY HAS A QUESTION, UM, FOR, OR WE'RE GETTING SOME FEEDBACK HERE.

THANK YOU.

THANK YOU.

THANK YOU FOR A WONDERFUL PRESENTATION.

CERTAINLY, UH, I DO HAVE A COUPLE OF QUESTIONS.

UH, I'M ALL FOR USING TECHNOLOGY IS IN ANY, IS AN AIDE, AN AIDE, AN ENABLER TO INCREASE IN EFFICIENCY.

BUT, UM, AS YOU KNOW, IF ANY DEPARTMENT CAME TO US AND ASK FOR, FOR PEOPLE, UH, IN THE NEW YEAR AT ONE TIME, UM, IT'S, IT'S A REAL CHALLENGE FOR US BECAUSE WE HAVE OTHER, UM, DEPARTMENTS, WHETHER PUBLIC WORKS, PUBLIC SAFETY, WHATEVER THAT COULD CERTAINLY BENEFIT, UM, BY HAVING EXTRA PERSONNEL AND THEY'VE BEEN STRETCHED FOR A WHILE.

SO I GUESS MY QUESTION TO YOU IS, DO WE HAVE MONEY IN THE WATER FUNDS TO COVER THESE INCREASES? AS, AS I INDICATED, THE WATER RATE STUDY THAT WE DID AS PART OF THE EXPANSION PROJECTS, UH, INCLUDED, ANTICIPATED, UM, INCREASES IN THE COST OF OPERATION AND MAINTENANCE.

AND WE ARE, AS I NOTED EARLIER, FINALIZING THOSE FIGURES AND GOING THROUGH AND MAKING SURE, UH, THAT THE PROJECTIONS OF THE RATE INCREASE AS WELL AS ANNUAL RATE INCREASES, UH, ACCOMMODATE THIS.

UM, WE FEEL COMFORTABLE INITIALLY THAT YES, THERE IS.

AND, UM, UH, YOU KNOW, BARRING A SIGNIFICANT SYSTEM WIDE ISSUE.

UH, BUT WE HAVE HAD MANY DISCUSSIONS ABOUT OUR, UH, OUR, OUR WATER SYSTEM AND PROJECTS THERE IN, UH, AND IF WE, WE, WE HAVE TAKEN ON THE CONSCIOUS DECISION TO MAKE SIGNIFICANT EXPANSIONS TO OUR SYSTEM.

AND WE KNEW, UH, IN THE, IN THE EARLY PROJECTIONS THAT THE COST OF MAINTAINING AND THE COST OF THE CONTRACT TO MAINTAIN IT IS GOING TO, TO GO UP AS WELL.

SO, UH, THESE, THESE FIGURES ARE, UH, CERTAINLY NOT UNREASONABLE.

AND, UM, YOU KNOW, WE, BEFORE WE FINALIZE ANY TYPE OF AGREEMENT, WE WILL HAVE, UH, REVIEWED AND MADE SURE, UH, BECAUSE WE HAVE TO LEGALLY MAKE SURE THAT THE WATER FUND IS GENERATING, UH, THE PROPER AMOUNT OF, OF REVENUE AS WELL AS COVERAGE, UH, FOR THE WATER BONDS, UM, TO, UH, TO, TO OPERATE WHATEVER OBLIGATIONS, UM, FINANCIAL OBLIGATIONS THAT IT HAS.

SO, UM, THAT WAS A LONG ANSWER.

THE SHORT ANSWER IS IT HAS TO, UM, IT HAS TO COVER.

OKAY.

I APPRECIATE THAT.

SO, UM, I SEE SOME QUESTIONS HERE.

LET ME ASK, UH, WHAT IS YOUR ASK FOR MONDAY? UH, FOR, FOR MONDAY, WE WILL, UH, WE WILL HAVE A, UM, A RESOLUTION THAT WILL GO ON TO ALLOW THE, UH, NEGOTIATION, UH, WE WILL FINALIZE A, NOT TO EXCEED COST INCREASE.

UM, THERE'S NOT REALLY A NEED FOR TOO MUCH LANGUAGE CHANGE, UH, BECAUSE AS I

[00:35:01]

SAID, IT WAS ANTICIPATED IN, IN ALREADY WRITTEN IN, UH, IT'S ABOUT, UM, PRETTY MUCH COMING IN AND BUILDING IN THOSE SCHEDULES.

SO, UH, MONDAY WE'LL WE'LL, WE'LL BE THAT.

OKAY.

THANK YOU, MR. WEBB, DID HE EVER QUESTION, I BELIEVE MR. OTTO WAS, OH, OKAY.

I DON'T SEE HIS NAME.

SORRY, MR. OTTO.

UH, YES.

THANK YOU VERY MUCH, NANCY.

UM, ROB, I WAS JUST CURIOUS, I'M KIND OF PIGGYBACKING OFF OF, UH, WHERE NANCY WAS GOING A LITTLE BIT, BUT, UM, THE, THE RATE INCREASES THAT WE PUT OUT IN ADDITION TO THE, YOU KNOW, THE, THE, THE ADDITIONAL, UH, HOOKUPS WE PICKED UP THROUGH DEVELOPMENT, UM, IS THERE GOING TO BE A PRETTY DECENT OFFSET ON THIS COST WITH THOSE THINGS FACTORED IN? I'M NOT SURE WHAT YOU MEAN BY OFFSET, BUT, UH, WE, WE CERTAINLY WANT TO MAKE SURE AND WOULD NOT BE ABLE TO PRESENT ANYTHING IF WE DIDN'T FEEL THE CURRENT RATE STRUCTURE WOULD SUPPORT IT.

UM, CAUSE AS INDICATED BEFORE WE REALLY COULDN'T TAKE ON AND COST OUT AND EXPENSE AGAINST THE ENTERPRISE FUND, THAT IS THE WATER FUND WITHOUT MAKING SURE THAT, UM, UH, THAT THE FEES BROUGHT THAT IN.

UM, SO W W WE ANTICIPATED A NEED TO HAVE AN INCREASE TO THE COST OF THIS CONTRACT.

AND SO FAR WE ARE FINDING THAT, UH, THOSE ANTICIPATED COSTS ARE WITHIN WHAT WE PROJECTED, IF THAT MAKES SENSE.

OKAY.

WELL, AND WHAT I WAS SAYING IS I ASSUME THAT THOSE COSTS ARE, I GUESS, UH, OVERALL REDUCED BY THE FACT THAT WE ARE PICKING UP NEW CUSTOMERS WITHIN THE WATER SYSTEM, IN ADDITION TO THE FACT THAT WE'VE INSTITUTED THESE INCREASES TO COVER THE UPGRADES TO THE WATER SYSTEM.

YES.

I SEE WHAT YOU'RE SAYING.

YEAH, YES.

UM, YEAH, IN FACT, IF WE GO TO, UM, SWITCH TO THE FRONT HERE, WE HAVE, UM, UH, A 12% INCREASE IN, UH, UH, NEW CUSTOMERS AND COUNTS AS AN APPENDIX, SINCE THIS AGREEMENT WAS, UH, WAS PUT IN, UM, YOU KNOW, MANY MORE LINES OF, UH, OF, OF SEWER AND WATER.

SO YES, WE, WE SEE A, UH, AN INCREASE IN ACCOUNTS AND INCREASE IN CUSTOMERS.

AND OF COURSE THOSE ARE, UM, THOSE ARE INCREASES IN, IN, IN REVENUE TO THE SYSTEM.

RIGHT.

OKAY.

THANK YOU.

THANK YOU.

THANK YOU, VICE MAYOR, ROB, I NOTED ON YOUR ONE SLIDE ON THE, UH, THE API TECHNOLOGY.

THERE WAS A COST LISTED WITH IT.

IT'S BEEN MY EXPERIENCE, TYPICALLY SOMETHING LIKE API, UH, PAYS FOR IT.

SO WITH THE REDUCED LABOR COSTS, YOU MENTIONED POPPING LOADS AND LOOKING FOR BLOCKAGES WHERE THE API SYSTEM IS A LOT FASTER AND MORE EFFICIENT.

SO WOULD YOU AGREE THAT YOU WOULD PROBABLY SEE A BETTER THAN THE INVESTMENT RETURN ON TOP OF A SYSTEM GOING IN OH, A HUNDRED PERCENT? UH, ABSOLUTELY.

THE, UH, ONE, ONE OF THE OBJECTIVES THAT BOTH SUEZ AND STAFF HAD IS TO, UH, YOU KNOW, MINIMIZE THE AMOUNT OF, UH, INCREASED COST TO MAKE SURE THAT OUR SYSTEM IS BEING PROPERLY MAINTAINED.

I'M NOT IN ANY WAY SAYING THAT IS NOT PROPERLY MAINTAINED BECAUSE IT IS HOWEVER WE ARE REALLY STRETCHING AND PUSHING THRESHOLDS RIGHT NOW, UH, WITH THE AMOUNT OF PEOPLE AND THE AMOUNT OF TIME AND THE AMOUNT OF ABILITY AND EVERY WATER MAIN BREAK AND OR EVERY SERVICE CALL DIVERTS, A TECHNICIAN OR A MAINTENANCE TECH FROM DOING THESE MAINTENANCE AND INSPECTIONS THAT AS WE ALL KNOW, IT'S A VICIOUS CIRCLE.

IF YOU CAN'T DO THAT, THEN YOU'RE GOING TO HAVE MORE ISSUES AND PROBLEMS. AND YOU KNOW THAT THERE, THERE YOU GO.

SO THE COST OF THIS, UH, THE ALTERNATIVE WOULD BE TO HIRE MAYBE TWO ADDITIONAL PEOPLE AND HAVE MORE OF THE PHYSICAL INSPECTIONS.

UH, AND I, ONE TIME COST OF 65,000, UH, CERTAINLY IS, IS FAR LESS AND MUCH MORE COST-EFFECTIVE.

THANK YOU.

OKAY.

ANY MORE QUESTIONS? OKAY.

NOT SEEING ANY, THEN WE'LL EXPECT TO SEE THE RESOLUTION ON MONDAY'S AGENDA

[ Suez Water - Contract Modification - 2021 Capital Projects]

ITEM THREE E SUEZ WATER CONTRACT MODIFICATION, 2021 CAPITAL PROJECTS, RUSS.

UH, YEAH, GOOD EVENING COUNCIL.

UH, THIS LEGISLATION IS ONE OF THE, I BRING TO YOU EVERY TIME, EVERY YEAR AT THIS TIME.

AND IT'S FOR A MODIFICATION TO THE SUEZ CONTRACT FOR NEXT YEAR TO COVER, UH, VARIOUS ITEMS IN OUR WATER AND SANITARY SYSTEM.

UH, THE INCREASE IS TO PAY FOR ITEMS THAT COST OVER

[00:40:01]

$7,500, WHICH IS THE MAXIMUM EXPENDITURE ALLOWED WITH THE MAINTENANCE CAP.

SO IF IT'S A $5,000 ITEM, A LOT OF TIMES PAM PAYS FOR IT OUT OF THE MAINTENANCE CAPTAIN, WE DON'T BRING IT BACK TO YOU.

SO, UM, THROUGHOUT THE PAST YEAR, I'VE WORKED WITH PAM TO CREATE A LIST WHICH IS IN YOUR PACKET, UH, OF ALL THE NEEDED REPAIRS AND REPLACEMENTS.

UH, IT ALSO INCLUDES MAINTENANCE AGREEMENTS.

UH, THERE'S TWO EPA REPORTS WE HAVE TO DO, AND THERE'S AN ITEM FOR EMERGENCY AND MISCELLANEOUS ITEMS FOR WATER AND SANITARY.

ALSO, UH, THIS INCREASES 350,000 AND, UH, THIS WILL COME OUT OF THE WATER AND SEWER FUNDS.

SO LIKE I SAID, THIS IS KIND OF TYPICAL LAST YEAR WAS ABOUT THE SAME.

AND SO IT WAS THE YEAR BEFORE IT WAS THREE TO 400,000.

UM, SO THIS THAT'S PRETTY MUCH IT, THIS IS ON MONDAY'S MEETING AND, UH, ANY QUESTIONS I CAN HANDLE COUNSEL, ANY QUESTIONS? I DON'T SEE ANY, SO THIS'LL GO ON THE AGENDA FOR MONDAY.

UH, BEFORE I MOVE ON, ROB, WOULD YOU SEND OUT YOUR, YOUR SLIDES THAT YOU JUST PRESENTED? YEAH.

YES, ABSOLUTELY.

WE'LL, UH, WE'LL, WE'LL ATTACH THAT, UM, FOR THE, UH, FOR THE MINUTES, FOR SURE.

WELL, IS THERE A CHANCE WE CAN SEE IT BEFORE THE MINUTES? OH YEAH, YEAH, YEAH.

WE'LL, UH, WE'LL, WE'LL GET IT ATTACHED TO AN EMAIL AND ALSO, UH, TO THE, UM, YOU KNOW, THE AGENDA ITEM, THE GENDER QUIZ.

OKAY.

THANK YOU SO MUCH.

UM,

[ City Comprehensive Plan Definitions Update]

ITEM THREE F UH, CITY COMPREHENSIVE PLAN DIF DEFINITIONS UPDATE SCOTT.

UH, THANK YOU.

UM, BACK, UH, I GUESS IT'S, IT'S BEEN A YEAR OR TWO AGO.

WE MOVED, WE'VE BEEN MOVING FORWARD WITH THE CHAMBERSBURG ROAD WIDENING PROJECT, AND WE'VE GOTTEN TO PHASE FOUR.

SO PHASE FOUR WAS SUBMITTED FOR THE GRANT FUNDING AND A MCRPC, UH, RECOMMENDED, UM, APPROVAL OF THAT FUNDING, BUT ODAT CAME BACK WITH SOME CONCERNS.

UM, PART OF THAT WAS THROUGH OUR COMPREHENSIVE PLAN.

THE AREA THAT, UH, IS DOWN AT ROUTE FOUR AND CHAMBERSBURG IS UNDER, UM, CALLED OUT AS PRESERVE AND PROTECT.

AND IN THERE THERE'S DEFINITIONS ABOUT WHAT THAT MEANS.

AND THE MAJORITY OF THAT IS BASED ON DESIGN CRITERIA, UM, HOW YOU WOULD, YOU KNOW, MAKING IT LOOK LIKE THE NEIGHBORHOODS, THAT KIND OF THING.

ALSO, THIS IS A PRETTY WIDE AREA, UH, FOR PRESERVE AND PROTECT.

IT ALSO INCLUDES THINGS LIKE OUR EXISTING HUBER HOMES, UM, IN THE CENTER OF THE CITY THAT, UH, THE IDEA IS IT'S ALREADY BUILT OUT.

SO THERE'S NO INTENT ON, UM, TEARING EVERYTHING DOWN AND STARTING OVER.

SO THAT FALLS IN THAT PRESERVE AND PROTECT AREA.

WELL THROUGH CONVERSATIONS WITH ODATA, THEY WERE, UH, NOT GOING TO APPROVE MOVING FORWARD WITH THE GRANT FUNDING, UH, BECAUSE THEY FELT THAT OUR COMPREHENSIVE PLAN SAYS THAT THAT MEANS NO GROWTH THAT, UH, NO, UH, COMMERCIAL, NO INDUSTRIAL, NO RESIDENTIAL GROWTH IN THAT AREA.

UM, SO IN TALKING WITH THEM THAT IF WE LOOKED AT, UH, UPDATING OUR COMPREHENSIVE PLAN, THE ORIGINAL IDEA WAS THAT OUR FULL PLAN WILL BE LOOKED AT THIS YEAR, BUT DUE TO TIMING OF THE CENSUS TIMING OF, UH, SOME OF THE COVID ISSUES OF TRYING TO MOVE BACK, SOME OF THE MONEY NEXT YEAR IS THE PLAN TO MOVE FORWARD WITH A FULL SCALE.

UH, LOOK AT OUR COMPREHENSIVE PLAN THAT WE'RE GOING TO LOOK AT ALL THESE AREAS.

SO THIS IS JUST A, UH, WE'LL ALMOST CALL IT A BAND-AID, UM, JUST A SMALL LOOK AT JUST THIS AREA, JUST THIS PORTION, UM, CLARIFYING SOME IDEAS ON WHAT WE'RE LOOKING TO DO IN POTENTIAL, UM, IN THIS, UH, THE PRESERVE AND PROTECT AREA.

SO THAT'S WHERE, UH, KIND OF RENAMING IT TO THE PRESERVE, PROTECT, AND SMART GROWTH TO ALLOW FOR THINGS THAT WERE ALREADY ALLOWED THAT IT'S NOT ADDING MORE TO IT THAT, UM, WASN'T ALREADY TALKED ABOUT IN, UH, EARLIER STUDIES.

SO, LIKE I SAID, NEXT YEAR, WE'LL HAVE A LOT OF PUBLIC MEETINGS AND, UH, HIRE A CONSULTANT TO, UH, LOOK AT THESE AND SEE WHAT WORKS AND WHAT DOESN'T WORK, BUT THIS IS A, UM, ENHANCING SOME OF THOSE DEFINITIONS TO SHOW WHAT THE INTENT WAS TO MOVE FORWARD WITH THE GRANT.

SO BE HAPPY TO ANSWER ANY QUESTIONS ON THAT.

AND WE'D LIKE TO MOVE FORWARD THIS ON MONDAY'S MEETING AS A RESOLUTION, UH, MR. SHAW.

YES.

THANK YOU.

UM, PROBABLY I'LL PRESENT THIS TO YOU FIRST.

UH, MAYBE, UH, SCOTT, UH, MAY HAVE SOME FEEDBACK, UH, OR BRIAN.

UM, I KNOW THIS WAS RECENTLY DISCUSSED AND, UH, WE, UH, WE'RE LOOKING AT, UH, ENGAGING

[00:45:01]

SOME OF OUR, UM, UH, REGIONAL STATE AND FEDERAL PARTNERS, UM, UH, DUE TO THE FACT THAT THE FUNDING DOES COME DOWN, UM, THROUGH THE MPO TO BE DISTRIBUTED OUT.

AND AS FAR AS I'M CONCERNED, PLEASE, CORRECT ME IF I'M WRONG IN RPC.

INITIALLY I'M APPROVED THIS PROJECT.

OH, DOT IS THE ONE THAT'S PUTTING THE MONKEY WRENCH IN THE SYSTEM.

DO I HAVE THAT FACTUALLY CORRECT? YES.

OKAY.

SO THE FACT THAT THE NPO MCRPC HAS AUTHORIZED A FUNDING AND, UH, OH, DOT HAS, UM, REQUESTED SOME, YOU KNOW, ADDITIONAL LANGUAGE AND PRETTY MUCH DENIED THE FUNDING AT THIS TIME.

HAVE WE REACHED OUT TO, UM, UH, TO OUR STATE REPRESENTATIVE, UM, OR, UM, CONGRESSMAN TURNER, UM, REGARDING, UH, THESE, UH, THESE ISSUES.

ADDITIONALLY, IS THERE ANY OTHER COMMUNITIES THAT YOU KNOW, OF HAVING ISSUES, UM, AS SUCH AS WE ARE WITH THIS? UH, I WOULD SAY YES, WE, UH, WE DID REACH OUT, UH, SINCE THEN, THOUGH, UM, WE WERE ABLE TO PROVIDE THEM THE, UH, THE INFORMATION THAT'S NEEDED AND IN WORKING WITH THEM VIA RPC.

UH, WE SIMPLY, I GUESS, PUT A HOLD AND WENT TO THE NEXT CYCLE FOR THE PROJECT.

UH, AND FROM WHAT WE'RE TOLD, UM, IT'S STILL MOVING FORWARD.

IT JUST, UM, UH, HAS A LITTLE BIT OF A, UH, OF THE NEXT CYCLE, KIND OF A DELAY, UH, AS FAR AS OTHER, AS FAR AS OTHER COMMUNITIES.

UH, I DO KNOW THAT THERE'S BEEN SOME CHANGES IN THE WAY THAT THE, UH, ENVIRONMENTAL PERSON THAT HAS TO REVIEW AND SIGN OFF.

UH, IT LITERALLY IS ONE PERSON WHO HAS TO SIGN OFF WITHIN EACH DISTRICT ON THE USE OF THE FUNDS YOU'VE KNOWN VR PC IS THE, I GUESS, THE CONSORTIUM FOR THE APPLICATION, UH, ODAT DOES HOLD THE RESPONSIBILITY OF CHECKING THE BOXES FOR THE, THE VARIOUS ELEMENTS.

ONE OF WHICH IS THE, UH, ENVIRONMENTAL PART OF THE, UM, OF THE, UH, OF THE MONEY USAGE PROCESS.

THERE WERE SOME CHANGES TO THAT AND WHAT THEIR, I, I MAYBE DEFINITIONS, UH, WHATEVER TERM THAT YOU WANT TO USE.

UH, AND PART OF THE ISSUE WAS, IS SOME OF THE, I, I GUESS MAYBE NOT COMPLAINTS, BUT COMPLAINTS AND INCONSISTENCIES OF HOW CERTAIN COMMUNITIES OR CERTAIN AREAS OR CERTAIN PROJECTS I SHOULD SAY.

I SHOULDN'T SAY COMMUNITIES, I SHOULD SAY PROJECTS, CERTAIN PROJECTS.

IT ALL SEEMED TO GO IN, IN ONE SPOT, OR IT ALL SEEMED TO BE, UM, WELL, IF IT'S IN OR AROUND THIS REGION, IN THIS AREA, IT'S ALMOST A GIVEN, UH, AND MANY, MANY MILLIONS OF DOLLARS ARE GONE, BUT THE DEMANDS, UH, THE TRAFFIC COUNTS, THE SAFETY RELATED ISSUES, ALL THOSE SEEM TO BE MUCH MORE SUBJECTIVE.

SO, UH, I THINK ALL OF THESE EFFORTS ARE AN ATTEMPT TO MAKE THINGS A LITTLE BIT MORE OBJECTIVE AND MAKE IT A LITTLE BIT MORE CLEAR SO THAT THEY'RE IN THE END GAME, UH, YOU KNOW, THAT THERE IS MORE DEFINED AND CONSISTENT DISTRIBUTION OF THE FUNDS BASED ON A CERTAIN MATRIX OF, UH, PREREQUISITES AND QUALIFICATION FACTORS, UH, TO BE EVALUATED, UH, IN OUR PARTICULAR CASE, IT WAS THE INTERPRETATION OF THE, UM, PRESERVATION, UH, USE, UH, EVEN THOUGH THAT, UH, OUR, OUR PLAN JUST GO TO THE NEXT PAGE AND IT DEFINES IT, UH, THEY FELT THAT THAT NEEDED CLARIFICATION.

I'M ALL FOR THAT.

SO LONG AS THAT SAME STANDARD IS BEING USED FROM THAT POINT FORWARD.

AND, UM, FROM WHAT I'M BEING TOLD THAT AS PART OF IT IS TO MAKE SURE THAT THERE ARE MORE CLEARLY DEFINED STANDARDS.

UH, AND IF THAT'S WHAT, UH, IF THAT, IF THAT'S WHAT RESULTS, UH, IN THIS ENTIRE PROCESS WILL, THEN, YOU KNOW, THAT'S A WIN FOR WIN FOR EVERYBODY.

THANK YOU FOR THAT CLARIFICATION.

I KNOW SPEAKING WITH SOME OF THE OTHER REGIONAL ELECTED LEADERS, UM, I KNOW JUST SPEAKING FOR MYSELF, UH, IN THE FEEDBACK WITH THOSE OTHERS, UM, AND MAYBE AN OPPORTUNITY WE WANT TO LOOK AS A COUNCIL AND AS A, AS A REGION ON HOW THESE MONIES ARE BEING DISTRIBUTED THROUGH THE MPO, UM, AND MAKING SURE THAT, UH, I GUESS ROB, TO YOUR POINT, UM, ALL PROJECTS, NOT JUST COMMUNITIES, BUT ALL PROJECTS ARE BEING REVIEWED, UH, FAIRLY, UM, IN CONSISTENCY AND CONSISTENTLY, UM, THROUGHOUT THE REGION.

UM, I THINK THAT'S A HUGE CAVEAT FROM SOME OF THE FOLKS I'M, I'M, I'M, YOU KNOW, GETTING FEEDBACK FROM, I DON'T KNOW IF THAT DIFFERS FROM WHAT YOU'VE BEEN TOLD OR YOUR FEEDBACK.

UM, BUT, UH, I JUST WANTED TO PUT THAT ON THE RADAR OF COUNCIL THAT, UH, WE, AS A COMMUNITY MAY WANT TO, UH, UM, LOOK INTO THAT AND MAKE SURE THAT THOSE DEFINITIONS, AND MAYBE THIS IS JUST A SIMPLE FIX, UM, UNTIL WE GET TO THE REVIEW OF THE FULL COMPREHENSIVE PLAN.

UM, BUT, UH, I, THIS IS NOT THE ONLY PROJECT THAT I'VE HEARD OF HAVING THIS ISSUE, AND I WANTED TO BRING UP TONIGHT TO, UH, FOR EVERYONE, UH,

[00:50:01]

TO MAYBE PROVIDE A LITTLE MORE THOUGHT AND REVIEW INTO IF I, IF I MAY ADD SOMETHING HERE, JUST SO THAT, UH, PEOPLE UNDERSTAND HOW THE PROCESS WORKS WITH MDR PC, UH, UH, PRPC IS BASICALLY A CLEARING HOUSE.

IF YOU WANT TO CALL IT THAT FOR ALL PROJECTS, THEY PULL IN ALL THE REQUESTS FROM EACH CITY, AND THEN THEY GO THROUGH A PRIORITY PRIORITIZATION PROCESS.

AND THAT PRIORITIZATION PROCESS TAKES PLACE OVER SEVERAL MONTHS.

THERE'S PUBLIC MEETINGS HELD, UH, THERE'S AN OPPORTUNITY FOR CITIZENS TO GO AND, AND VIEW, UH, ALL OF THE PROJECTS TO HAVE INPUT.

THE FIRST STEP OF GETTING US INVOLVED IS TO SUBMIT PROJECTS.

SO WE HAVE TO MAKE SURE THAT WE'RE IN WE'RE IN THAT QUEUE FOR CONSIDERATION.

AND THEN AS IT GOES THROUGH THE EVALUATION PROCESS, THEN, UH, WE HOPE AND, AND JUSTIFY WHY WE THINK WE SHOULD COME OUT, UH, YOU KNOW, ON TOP OF GETTING SOME OF THOSE PROJECTS.

BUT BECAUSE THE RPC SAYS, WE THINK THAT YOUR CASE IS VALID AND WE APPROVE IT.

THEY DON'T HAVE THE MONEY, THE MONEY ULTIMATELY COMES FROM THE STATE PROMOTER.

OH, ODAT SO THEY'RE THE ONES THAT WE HAVE TO CONVINCE.

WE