[00:00:02]
BETTER, MARK? YES.[1. Call Meeting To Order/Roll Call]
GOOD.THE TIME BEING 6:00 PM AND WE WILL OPEN THIS CITY COUNCIL WORK SESSION, UM, BY ASKING TONY ROGERS TO CALL THE ROLL.
MR. LOONEY? PRESENT? MRS. KITCHEN? HERE.
AND MAYOR GORE INFORMED US HE COULD NOT BE HERE TONIGHT.
THAT'S WHY I'M SITTING IN HIS SEAT, I SUPPOSE.
UM, HE IS, UH, TEACHING TONIGHT.
[2. Approval Of Minutes]
WE'LL MOVE ON TO ITEM NUMBER TWO.APPROVAL OF MINUTES FROM OCTOBER 8TH, 2024.
DOES ANYONE HAVE ANY ADDITIONS, CORRECTIONS, OR CHANGES? SEEING NONE, THOSE MINUTES WILL STAND AS APPROVED.
[ City Manager Report]
ON TO ITEM THREE, WORK SESSION TOPICS OF DISCUSSION.I THINK THAT'S YOU, JOHN? YES, SIR.
UH, JUST A COUPLE THINGS TONIGHT, UH, INFORMATIONALLY FOR, UH, REALLY THE CITIZENS.
UM, KIND OF SEE WHERE WE'RE AT HERE.
SO, JUST A REMINDER, WE ARE STILL RUNNING THE PUBLIC WORK SITE.
UM, WE'RE GONNA CONTINUE THAT TO THE END OF THE MONTH, BUT I JUST WANNA MAKE SURE EVERYBODY UNDERSTANDS THAT THAT'LL END.
SO IT'S WEEKDAYS RIGHT NOW, SEVEN 30 TO TWO.
UH, WE ARE STILL GONNA RUN THE FIRST AND THIRD SATURDAYS.
AND THEN, UM, ONCE WE RE REOPEN ON, UM, BRIDGEWATER THERE, IT'LL BE FOR LEAF COLLECTIONS.
AS FAR AS LEAF COLLECTIONS GO.
UM, THAT'S GOING TO START ON MONDAY, NOVEMBER 4TH.
UM, WE'RE GONNA ANTICIPATE GETTING TWO COMPLETE PASSES THROUGH THE CITY.
UM, THE GUIDELINES ARE ON THE WEBSITE.
THEY'RE QUITE LENGTHY, SO IF YOU COULD JUST, UM, I DIRECT CITIZENS TO THE WEBSITE.
UM, AND THEN WE'RE GONNA PUT OUT ON SOCIAL MEDIAS, UM, THE, UH, MAPS AS WE GET THOSE, UM, LOCATIONS THE WEEK OF, WE'RE GONNA PUT THOSE OUT SO EVERYONE KNOWS KIND OF WHERE WE'RE GONNA BE, UM, AS WE PROGRESS THROUGH THE CITY.
BUT WE ARE AT THAT POINT WHERE WE'RE GONNA START LEAF COLLECTION, UM, ON NOVEMBER 4TH.
WE DO, UH, JUST WANNA MAKE EVERYBODY AWARE, UH, KNOW TONY'S GOT THIS AS WELL.
UM, BUT WE ARE GOING TO HAVE A, UM, CHARTER REVIEW COMMISSION, UH, FYI BASICALLY, UM, UH, TUESDAY, OCTOBER 29TH.
IT'S IN JUST AN INFORMATIONAL SESSION, UH, FOR ANY CITIZENS THAT HAD, HAS QUESTIONS OR WANTS, YOU KNOW, INFORMATION ON THE, UH, UH, CHARTER REVIEW INFORMATION THAT'S OUT THERE.
SO, AND THEN THE LAST THING WE HAVE COMING UP IS ON NOVEMBER 2ND, WE DO HAVE ANOTHER, UH, FOOD TRUCK RALLY.
UM, THAT'S GONNA BE FROM NOON TO SEVEN AT CLOUD PARK.
AND, UM, THAT'S, UH, PUT ON BY PAR, UM, PARKS AND REC.
ANY QUESTIONS? ANY QUESTIONS FOR THE CITY MANAGER? ANITA? I JUST WANTED TO GO ON RECORD.
THANK YOU FOR GETTING THE LIST OUT TODAY.
BUT IF IT CAN GET OUT BEFORE ABOUT ROADS BEING REPAVED, WORKING BETTER WITH ST.
'CAUSE THAT IS A SCHOOL THAT HAS A LOT OF TRAFFIC, IT WOULD BE DEEPLY APPRECIATED.
SO I WILL JUST TELL YOU THAT I SPOKE WITH ST.
PETE YESTERDAY, AND THEY HAD NO CONCERNS, UM, ABOUT THE TRAFFIC.
THE STAFF TOLD ME THAT, UM, THEY WERE, THEY WERE PRETTY MUCH, UH, ONCE THEY BECAME AWARE, THEY, THEY ROUTED THINGS TO THE FRONT.
UM, I MADE THEM AWARE OF THE WEDNESDAY OR THE WEDNESDAY, THE FRIDAY PAVING, AND THEY SAID THEY WOULD SEND A NOTE OUT TO ALL THE PARENTS AND THAT IT WOULDN'T AFFECT ANYTHING.
THEY WOULD BRING EVERYTHING ON THE CHAMBERSBURG ROAD.
SO THEY WERE GOOD WITH THE SCHEDULE.
SO, ANY OTHER QUESTIONS FOR JOHN? JOHN? I JUST HAVE, UH, A COUPLE COMMENTS.
UM, ONE IS ON THE LEAVE COLLECTION.
UM, IT'S BEEN A PROBLEM EVERY YEAR.
IS THERE A WAY THAT THE CITY CAN PUBLICIZE THAT THE LEAVES DON'T GO IN THE STREET, BUT
I'M JUST NOT SURE HOW WE POLICE THAT.
UM, WE'LL DO THE BEST WE CAN, BUT YEAH, I MEAN, IT SHOULD BE IN THE, IN THE, IN THE, UH, RIGHT OF WAY PAST THE SIDEWALK IN YOUR GRASS, BUT YEAH.
WE'LL, WE'LL DO THE BEST WE CAN.
WE'LL TRY AND PUT SOMETHING ON SOCIAL MEDIA JUST TO REMIND PEOPLE OF THE GUIDELINES.
IT IS LISTED THAT WAY, BUT LIKE YOU SAID, I DON'T KNOW THAT THE MESSAGE GETS TO EVERYBODY, AND I THINK THEY'VE RATHER HAVE IT ON THE STREET THAN THEIR, THEIR GRASS, BUT, BUT THAT IS WHERE IT IS.
WE GO TO A, A LOT OF TROUBLE TO, UH, SWEEP OUR STREETS.
AND KEEP EVERYTHING CLEAN TO KEEP THE SEWERS CLEAR.
AND THEN, UH, ALONG COMES FALL AND WE FILE LEAVES IN THE STREET.
WE'LL TRY AND GET A BETTER MESSAGE OUT.
AND DO WE HAVE AN IDEA OF THE NUMBER OF FOOD TRUCKS THAT'LL BE AT THE RALLY? I WILL GET YOU THAT BEFORE I'LL, I'LL GIVE YOU ANOTHER UPDATE ON THAT.
SO I'LL SEND IT OUT, BUT I DON'T HAVE A NUMBER.
IF WE JUST PUT THAT ON THE WEBSITE.
ANYONE ELSE? MOVING ON TO ITEM THREE
[ Military And Veterans Commission Update]
B, THE MILITARY AND VETERANS COMMISSION UPDATE.SO THIS IS PART OF OUR, UH, ONGOING SERIES OF UPDATES FROM THE CITY BOARDS AND COMMISSIONS.
UM, HOWEVER, I HAD SPOKEN WITH MIKE AND I DO NOT SEE HIM HERE.
AND I THINK I HEARD SOMEONE SAY MIKE IS ON VACATION THIS WEEK.
[00:05:02]
SO I THINK, I THINK SO.I DON'T KNOW WHAT HAPPENED TO THE COMMUNICATION ON THAT.
SO WE WILL HAVE TO FOREGO, UH, THAT PRESENTATION FOR THIS EVENING.
[ DEI Community Need Assessment Update - RAMA Consulting]
US TO ITEM THREE C, UH, DEI COMMUNITY NEEDS ASSESSMENT UPDATE, UH, FROM RAMA CONSULTING.AND I THINK, JEFFREY, ARE YOU GONNA LEAD INTO THIS? YEP.
UM, UH, I JUST WANTED TO SAY, UH, A FEW THINGS BEFORE I LET RAMA, UH, EXCUSE ME, COME UP TO THE PODIUM.
UM, BUT, UH, GOOD EVENING COUNSEL.
UM, I JUST WANTED TO GIVE YOU GUYS A KIND OF BRIEF, UM, TIMELINE FROM MY, UH, UH, UH, OR ME STEPPING IN AS STAFF LIAISON FOR THE CULTURE DIVERSITY ASSISTANCE ACTION COMMISSION.
UM, THAT WAS BACK IN SEPTEMBER OF LAST YEAR, UM, WITH THE UNDERSTANDING THAT THIS DEI NEEDS ASSESSMENT WAS ONE OF THE, UH, RECOMMENDATIONS THAT THE COMMISSION WAS LOOKING FOR THE CITY TO ACTUALLY APPROVE OF.
UM, BUT WITHIN THAT TIMEFRAME, UM, EDITS WERE MADE TO THE RFQ THAT WAS INITIALLY DRAFTED, UH, I WANNA SAY AT LEAST TWO YEARS AGO.
UM, WITHIN THAT FINISHED TASK OF THAT, UH, RFQ GOING OUT OR BEING PUBLISHED, UM, WE, UH, OR I WAS ABLE TO, UH, PLACE THAT, UM, UH, RFQ ON, UH, DIFFERENT OUT, UH, OUTLETS.
THAT INCLUDES O-C-M-A-O-M-L, UH, N-V-R-P-C, GOT A COPY OF IT, AS WELL AS OUR CITY'S WEB WEBPAGE.
UM, THE RFQ WAS PUBLISHED FOR ABOUT A MONTH.
WITHIN THAT TIMEFRAME, WE GOT FOUR VENDORS, UM, TO RESPOND TO THAT RFQ, UM, WITHIN THAT.
UH, AND THEN AFTER THAT, UH, WE, UH, UH, WE MOVED TO, UH, ALLOW TWO VENDORS FROM, UH, FROM THE INITIAL FORWARD.
UH, AFTER THAT, UM, UH, WE DECIDED TO MOVE OBVIOUSLY WHAT RAMA, UM, AND THAT PROBABLY TOOK US TO ABOUT APRIL OF THIS YEAR.
AND THEN, UM, THE AGREEMENT WAS SIGNED, UH, UH, THIS MAY, UM, JEFF, COULD YOU LET COUNSEL KNOW WHO WAS INVOLVED IN THE PROCESS OF, UH, SELECTING THE, UH, EDITOR? SURE.
SO WITHIN, WITHIN THAT SELECTION, IT WAS MYSELF, UM, AS WELL AS THE, UH, FORMER CITY MANAGER AT THAT TIME.
AND WE HAD, UH, CARLA STEGEL, WHO WAS A CITY MEMBER ON OUR, UH, CULTURAL UNIVERSITY DECISIONS.
THE ACTION, UH, BOARD, UM, PROBABLY TOOK US ABOUT A COUPLE WEEKS TO ACTUALLY DETERMINE WHO WE WANTED TO GO WITH.
UM, IT WAS WITHIN THEIR, UH, MINDSET THAT THEY WANTED TO KIND OF MAKE SURE THAT WE HIT IT ON FOUR, UH, KEY COMPONENTS.
THOSE WERE, UM, UH, THOSE WERE TIMELINE, UM, IT WAS CADENCE, UH, AFFORDABILITY OR, UH, ACCOUNTABILITY AND COSTS.
AND, UH, FROM THOSE, UH, KEY COMPONENTS THAT THE COMMISSION HAD GAVE TO MYSELF, AND THEN THE CITY MANAGER, UH, WE FELT THAT RAMA KIND OF HIT ON, UH, ALL THOSE FOUR MARKS FOR US.
WHAT WAS THE SECOND ONE? UH, I'LL JUST GO BACK.
IT WAS COST, TIMELINE, CADENCE, AND ACCOUNTABILITY.
AND, UM, FROM, FROM THOSE FOUR KEY COMPONENTS, WE FELT LIKE, UH, RAMA KIND OF HIT ON ALL FOUR OF THOSE FOR US.
UM, OTHER THAN THAT, UM, I JUST KIND OF WANT TO GIVE YOU GUYS THAT LITTLE BACKGROUND OF WHERE I STARTED IT OR WHERE I STARTED FROM AND WHERE WE ARE CURRENTLY.
UM, UH, OTHER THAN THAT, I WILL GIVE RAMA THE FLOOR TO KIND OF GIVE YOU GUYS A OVERVIEW OF WHERE WE ARE IN THE WHOLE, UH, ASSESSMENT.
IS THERE A CLICKER, JEFFREY? RIGHT HERE, SIR.
MAKE SURE I DON'T GO OVER HERE.
HI, VICE MAYOR, MEMBERS OF COUNCIL, UH, GOOD TO SEE ALL OF YOU.
UH, MO WRIGHT WITH RAMA CONSULTANT OUT OF COLUMBUS.
UH, GOOD TO BE BACK DOWN IN HUBER HEIGHTS AGAIN.
WANNA DO TWO THINGS THIS AFTERNOON, UH, REALLY QUICKLY.
ONE IS TO LEVEL SET, UH, THE PROJECT IN GENERAL.
AND THEN SECONDLY, TO TALK ABOUT WHERE WE ARE, UH, THROUGHOUT THE COURSE OF WHAT IS A, UH, A NUMBER OF MONTHS AND A LOT OF DYNAMIC MOVING PARTS TO BE ABLE TO MOVE THIS WORK, UH, FORWARD.
JUST TO KIND OF GIVE YOU, UM, BECAUSE YOU MAY NOT HAVE BEEN AS INVOLVED IN THE, UH, PROCUREMENT PROCESS, A LITTLE ABOUT RAMA.
SO WE ARE, UH, IN OUR 21ST YEAR OF CONSULTING, UH, STARTED THIS FIRM 21 YEARS AGO.
UH, WE HAVE THREE BIG AREAS OF CONSULTING.
WE WORK TO DO ALL KINDS OF PEOPLE DEVELOPMENT.
THAT INCLUDES DIVERSITY, EQUITY, INCLUSION, BUT IT ALSO INCLUDES ALL KINDS OF TALENT DEVELOPMENT, UH, THINGS THAT DEVELOP BOTH TEAMS AND INDIVIDUALS ACROSS ALL KINDS OF ORGANIZATIONS.
UH, ORGANIZATIONAL PLANNING IS A BIG AREA FOR
[00:10:01]
US.SO WE HAVE WORKED WITH A LOT OF CITIES AND LARGE MUNICIPALITIES ON THEIR STRATEGIC PLANS AS COMMUNITY PLANS, AS WELL AS NEIGHBORHOOD PLANS, UH, BOTH IN OHIO AND THROUGHOUT THE MIDWEST.
AND THEN PUBLIC ENGAGEMENT IS OUR THIRD AREA.
AND SO MOST OF OUR WORK, UH, IS IN THE AREA OF ENGAGEMENT, EITHER ON LARGE PUBLIC WORKS, PUBLIC, UH, INFRASTRUCTURE KINDS OF PROJECTS, OR ON LARGE, UM, UH, PROJECTS WHERE FOLKS NEED TO GET INPUT FROM THEIR CONSTITUENTS TO EITHER TAKE THEIR MESSAGE OUT TO THE COMMUNITY OR TO BRING THE COMMUNITY'S MESSAGE BACK TO OUR PARTNERS.
AND SO, UM, WE DO QUITE A BIT OF THAT WORK IN A NUMBER OF, OF SETTINGS.
ABOUT 80% OF OUR COMPANY IS ABOUT IN THE PUBLIC SECTOR.
SO WE WORK WITH, UH, LARGE AND SMALL GOVERNMENT AND MUNICIPALITIES QUITE A BIT.
AND SO WE DO UNDERSTAND, UH, THIS CERTAINLY THE ENVIRONMENT, UH, WE WORK IN OVER THESE LAST SEVERAL MONTHS.
UH, THIS IS THE TEAM THAT MOST OF YOUR TEAM HAS BEEN SEEING MYSELF.
UH, LESLIE, UH, MARA IS FAIRLY NEW TO THE PROJECT.
WE HAD A STAFFING CHANGE THERE.
SHE'S BEEN PICKING UP, UH, A LOT OF THAT, UH, WORK.
UH, BUT SHE'S BEEN IN THE PROJECT AND BEEN WITH US FOR OVER EIGHT YEARS NOW.
SO CERTAINLY KNOWS THIS WORK, UH, PRETTY EXTENSIVELY.
AND THEN CAROLYN THURMAN, WHO IS A, UH, CONSULTANT IN OUR LOOKING OVER YOUR, UM, PUBLIC POLICY DOCUMENTS, UH, WAS A PART OF OUR, OUR TEAM FOR THIS.
SO HERE'S WHAT WE SET OUT TO DO, UH, IN, IN TERMS OF LOOKING AT.
UM, THIS WAS, WAS THEMED A DEI ASSESSMENT WHEN WE BEGAN THIS WORK.
UH, WE, WE LOOKED AT IT AS AN OPPORTUNITY TO DO A, A NUMBER OF THINGS.
THE FIRST IS TO REALLY UNDERSTAND WHAT YOUR, UH, CUSTOMERS NEED AND WHAT THEY WANT, UH, FOR AS A COMMUNITY.
AND SO THAT WAS REALLY IMPORTANT TO US TO REALLY BE EN ENGAGING WITH LOCAL RESIDENTS, FOLKS WHO LIVE, WORK, OR PLAY IN THE HUBER HEIGHTS COMMUNITY.
AS A PART OF HOW WE MOVED THIS PROJECT, UH, FORWARD, UH, WE WANTED TO ASSESS AND ENGAGE, UH, STAKEHOLDERS AS A PART OF THAT, OBVIOUSLY, UM, AS A PART OF THE WAY WE WORK, UM, POSITIONING THE, THE RESIDENT AND THE COMMUNITY AS EXPERTS IS THE WAY IN WHICH WE WORK IN ALL OF OUR PROJECTS.
AND SO IT REALLY BECOMES HOW DO WE DESIGN A PROCESS TO GET OTHER FOLKS AND VOICES ENGAGED TO HELP US TO THEN CO-CREATE, WHETHER THAT'S A PLAN, WHETHER THAT'S A, A NEW WAY FORWARD, WHETHER THAT IS, UH, A NEW METHODOLOGY FOR DOING SOMETHING THAT WE, THAT PIECE OF ENGAGEMENT IS THROUGHOUT ALL, EVERYTHING, EVERYTHING THAT WE DO.
AND THEN FINALLY, UH, WE WANNA MAKE SURE THAT WHEN WE DOCUMENT, UM, THIS FINAL PLAN AND STRATEGY, AND THAT IS DONE THE USER FRIENDLY WAY, NOT THAT THAT MEMBERS OF COUNCIL CAN USE IT TO GO OUT AND TALK TO COMMUNITY GROUPS AND OTHER CONSTITUENTS, BUT ALSO THAT AN, AN AVERAGE RESIDENT CAN PICK IT UP.
AND WE ALWAYS USE, IN MY BUSINESS THE GRANDMA TEST.
SO IF MY GRANDMA CAN UNDERSTAND IT, UH, IT'S SOMETHING THAT, UH, WE MIGHT BE ABLE TO PUT IN PUBLIC.
AND SO WE'RE GONNA BE DOING BOTH EXECUTIVE SUMMARY VERSIONS OF YOUR FINAL DEI STRATEGY, AS WELL AS, UH, A VERSION THAT'S MORE, UM, UH, COMPREHENSIVE FOR MAYBE, PERHAPS INTERNAL USE.
I WANTED TO TAKE YOU BACK, AND JEFFREY DID A GOOD LEVEL SET TO THIS TOO.
UM, WHAT WE RESPONDED TO AS A PART OF THE NEEDS ASSESSMENT.
UM, THIS IS, UH, SMALL, BUT, UH, STRAIGHT OUT OF THE RFP DOCUMENT WE RESPONDED TO.
SO YOU WILL, YOU WILL SEE THERE, INITIALLY THIS WAS A-A-D-E-I NEEDS ASSESSMENT.
UH, IT WAS DESIGNED TO DO A NUMBER OF THINGS ALONG, UM, TO CREATE A VISION FOR THE CITY.
IF YOU GET INTO THE SCOPE, UH, SPECIFICALLY HERE ARE THE, ALL OF THE ITEMS THAT WERE LISTED IN THE RFP THAT KIND OF SPEAK TO WHAT THE, THE PROJECT WAS.
UH, AND AT THE OUTSET, I WILL SAY, UH, IT WAS A LOT.
THERE ARE A LOT OF PIECES AND A LOT OF GOALS, UH, BAKED INTO THIS PROCESS.
SO WHAT MY TEAM DID IN BOTH OUR PROPOSAL AND THROUGH SCOPE NEGOTIATIONS WAS TO GO BACK AND TRY TO FIGURE OUT WHAT IS DOABLE IN THE TIMEFRAME AND THE RESOURCES THAT YOU HAVE AVAILABLE.
UH, IS THERE A LOT MORE WE COULD BE DOING? ABSOLUTELY.
BUT, UH, WE HAVE TO START SOMEWHERE.
AND, UM, BASED ON THE, THE SIZE OF THIS COMMUNITY, BASED ON THE, THE VARIOUS, UM, UH, INDIVIDUALS WHO WEIGHED INTO THE PROCESS ABOUT WHAT THIS SHOULD LOOK LIKE, UH, MARA WILL COME AND TALK TO YOU A LITTLE BIT ABOUT THE SCOPE THAT WE LANDED ON AND WHERE WE ARE IN THAT PROCESS, UH, MOVING FORWARD.
WHAT I'LL DRAW YOUR ATTENTION TO HERE IS THAT THERE'S A NUMBER OF FACETS.
UM, QUITE FRANKLY, WHAT YOU HAVE IS BOTH A, UH, ROBUST ENGAGEMENT PROCESS WITH YOUR RESIDENTS AND, AND ALL THE FOLKS WHO CALL, UH, THIS THE PLACE THEY LIVE OR WORK, UH, AND ENGAGING 'EM IN THE PROCESS.
YOU HAVE AN ASSESSMENT OF THEIR NEEDS.
YOU HAVE CITY SERVICES REVIEW AS A PART OF HOW ARE WE OPERATING INTERNALLY.
UH, AND THEN FROM THAT STRATEGY, YOU THEN ALSO ASK FOR A STRATEGIC PLAN ABOUT HOW YOU MOVE FORWARD.
SO, AND WE WANNA DO ALL THAT BY, I BELIEVE, NEXT MARCH.
AND SO, UH, WHILE IT SOUNDS LIKE A LOT OF TIME WHEN YOU GET INTO ENGAGEMENT WORK, UH, YOU FIND THAT TIME GOES PRETTY QUICKLY, UH, IN TERMS OF HOW YOU ENGAGE WITH RESIDENTS AND HOW LONG THOSE THINGS TAKE.
UH, THERE IS NO PERFECT ENGAGEMENT PROCESS.
AND SO, UH, WE HAVE KEPT, YOU KNOW, OUR, OUR BIWEEKLY PROJECT MANAGEMENT MEETINGS, UM, WITH JEFFREY UP TO DATE.
UM, THERE'S ALWAYS GONNA BE SLIPPAGE HERE.
AND SO THAT'S A PART OF THE PROCESS.
WHAT WE COMMIT TO OUR CLIENTS IS GETTING YOU THERE BY THE TIMELINE, AS MESSY AS IT WILL BE.
UH, WE KNOW HOW THE SAUSAGE IS MADE, BUT WE ALSO KNOW HOW TO GET, UH, OUR DELIVERABLES DONE, UH, BY THE TIMELINES WE'VE SAID WE WOULD DO THEM, UH, AT THE END.
SO THAT'S REALLY BEEN OUR, OUR CHARGE.
SO ULTIMATELY, UM, BEFORE WE GET INTO THE SPECIFICS OF WHERE WE ARE, UM, THIS IS KIND OF WHAT WE HOPED FOR AND STILL HOPE, UM, THIS, THIS, THIS ASSESSMENT WILL DO FOR YOU.
THE FIRST, IS IT HELPING YOU JUST IMPROVE YOUR CITY PROCESSES? ARE THERE BETTER WAYS THAT RESIDENTS OR LOCAL BUSINESSES OR DIVERSE MEMBERS OF YOUR COMMUNITY OR ANY MEMBER OF THE COMMUNITY CAN ACCESS CITY SERVICES IN A WAY
[00:15:01]
THAT'S MORE APPROPRIATE FROM FOR THEM? AND THAT COULD BE FROM A CULTURAL PERSPECTIVE, THAT COULD BE BASED ON THE GROUPS, UM, UM, THEY COME FROM, OR EVEN WHERE THEY LIVE WITHIN THE CITY.ARE THERE AREAS WE CAN DO A BETTER JOB? AS A CITY IS A GOAL, WE BELIEVE A POTENTIAL OUTCOME OF THIS WORK, UH, IT WILL ALLOW YOU TO TAKE ALL OF THE, THE, THE LIST OF THINGS YOU COULD BE DOING AROUND DIVERSITY OR AROUND EQUITY OR AROUND INCLUSION.
AND IT HELPS YOU TO GET SOME PRIORITIZATION AROUND THAT.
AND ONE OF THE KEY DRIVERS OF THAT PRIORITIZATION WOULD BE, WHAT ARE YOUR, WHAT ARE YOUR CONSTITUENTS SAYING? WHAT ARE THE FOLKS WHO ARE OUT THERE WHO ARE EXPERIENCING THIS EACH AND EVERY DAY? WHAT ARE THEY SAYING NEEDS TO BE IMPORTANT? SO WHILE WE HAVE THE SURVEY, UH, UNDERWAY RIGHT NOW, AND MAR WILL TALK ABOUT THAT, THE ULTIMATE GOAL IS TO USE THE SURVEY JUST AS A PRECURSOR TO GET TO THE COMMUNITY CONVERSATIONS.
'CAUSE THAT'S REALLY WHERE WE GET TO HEAR, BECAUSE LIVE OPEN FEEDBACK FROM YOUR COMMUNITY AND ALLOW FOLKS TO WEIGH INTO, UH, HOW THIS COMMUNITY, UH, IS WORKING AND HOW IT CAN BE EVEN WORKING EVEN BETTER FROM THEIR, UH, CULTURAL AND, UH, ETHNIC PERSPECTIVE.
UH, AND THEN, UH, IT ALSO HELPS YOU TO BE ABLE TO EFFICIENTLY ALLOCATE RESOURCES THAT, UH, ANY PLAN, UM, THAT IS COMMUNITY INFORMED, OUGHT TO THEN HELP YOU TO PUT SOME PRIORITIES ABOUT WHERE YOU SPEND YOUR DOLLARS.
AND THAT REALLY IS A KEY PIECE TO WHY IT IS WE'VE, UM, GONE DOWN THIS ROAD AND WHY WE'VE BEEN SO ROBUST AROUND THE COMMUNITY ENGAGEMENT ASPECT.
AND THEN DEVELOPMENT OF FUTURE PROGRAMS AND SERVICES.
WE KNOW THERE WILL BE SOME IDEAS THAT COME OUT OF THE NEEDS ASSESSMENT THAT YOU MAY NOT CURRENTLY BE ENGAGED IN.
YOU CAN'T DO IT ALL ON DAY ONE, BUT CERTAINLY GIVES YOU A MENU OF ITEMS, UM, BOTH FOR COUNCIL AND FOR THE COMMISSION TO THINK ABOUT AS THEY, UM, AS YOU EVALUATE FUTURE PROGRAMMING, UH, AND SERVICES NEEDS OF YOUR COMMUNITY.
AND THEN ALL OF THAT GETS YOU AT THE END OF THAT INCREASED ENGAGEMENT WITH YOUR COMMUNITY.
THE MORE, UH, OPPORTUNITIES WE HAVE FOR FOLKS TO BE SURVEYED, TO COME OUT TO COMMUNITY CONVERSATIONS, TO COME TO WORKSHOPS, UH, CERTAINLY THAT MEANS THAT YOU ARE OPEN AS A COMMUNITY TO LISTENING TO WHAT YOUR FOLKS NEED.
AND CERTAINLY THAT SHOULD THEN, UM, DOVETAIL INTO HOW, UH, EFFECTIVE YOU'RE ABLE TO PROVIDE THEM WITH SERVICES.
SO THAT'S OUR INTENT, UH, FOR ALL THIS ENTIRE PROCESS.
IT'S ABOUT BUILDING AND INCREASING YOUR CAPACITY TO SERVE INDIVIDUALS BETTER.
AND WE HOPE, UH, AND WE ARE PRETTY CONFIDENT THAT IF WE DO THIS RIGHT, UM, WE'LL BE ABLE TO DO, TO HAVE THAT AS AN OUTCOME AT THE END.
UH, I'M JOINED TODAY BY, UH, MA, UM, WAY MA UH, A MEMBER OF OUR TEAM.
SHE'S GONNA TALK ABOUT WHERE WE ARE IN THE PROJECT AND WHERE, UH, WE'RE GOING ON THE NEXT, UH, 60, 90 DAYS.
WHO IS ESTABLISHED THE MARCH DEADLINE, WHO IS, WHO ESTABLISHED THE MARCH DEADLINE THAT YOU MENTIONED? I'M NOT SURE.
I KNOW THAT WHEN WE WERE IN SCOPE NEGOTIATIONS, UM, WE ASKED GENERALLY WHAT WAS THE, KIND OF THE END TIME.
THAT WAS THE TIMEFRAME WE WERE GIVEN.
I DON'T KNOW EXACTLY WHO IT CAME FROM PER SE, UH, BUT THAT WAS THE, THE, THE, THE WORKABLE TIMELINE WE WERE IN.
SO THAT'S WHY WE, WE, WE STAYED WITHIN IT.
I'M NOT SURE WHERE IT CAME FROM, QUITE FRANKLY.
VICE MAYOR, UM, THANK YOU FOR COMING TONIGHT.
I HAVE A QUESTION EITHER FOR YOU OR JEFFREY ON THE SURVEY.
SO IF WE CAN IMPROVE ON THAT LITTLE BENCHMARK OF TELLING PEOPLE, HEY, CAN WE HAVE THIS DONE BY WHATEVER OUR DEADLINE IS? YEAH.
JUST KEEP THE PROCESS MOVING ALONG.
'CAUSE ON THE PAPER WE PASSED OUT, IT DIDN'T SAY, PLEASE HAVE THIS DONE BY.
UM, I THINK MARK'S PROBABLY GETTING THAT.
THAT'S ONLY SO I DIDN'T WANNA INTERRUPT YOUR PRESENTATION.
IT, IT, IT'S CERTAINLY APPROPRIATE.
I THINK, UM, BECAUSE WE, WE, WE DID HEAR YOUR COMMENTS AT THE LAST COUNCIL MEETING.
WE'VE BEEN TALKING WITH THE COMMISSION AS WELL.
THAT IS KIND OF AN OPEN QUESTION.
MAR MAY GET INTO THIS A LITTLE BIT, AND THAT'S PART OF THE REASON YOU DON'T SEE IT THERE.
WE'RE, WE'RE PUSHING AS MUCH FEEDBACK AS WE CAN RIGHT NOW.
WE WANT FOLKS TO GET IT DONE THE NEXT SEVERAL WEEKS.
BUT IF THERE IS A NEED AND DESIRE FROM THIS BODY TO LEAVE THE SURVEY OPEN, WE CAN TALK ABOUT WHAT THE IMPLICATIONS ON THE PROJECT PLAN IS FOR THAT.
BUT CERTAINLY WE WANT TO BE OPEN AS WELL.
AND SO IT IS AN OPEN QUESTION FOR YOU TODAY, AND THAT IS BY DESIGN IS ONE WE MAY NEED TO GET INTO TONIGHT.
I'M SORRY, I JUST HAVE ONE QUICK QUESTION FOR YOU.
UM, ON, ON ITEM TWO THERE, PRIOR PRIORITIZATION OF YOUR, UH, DEI GOALS.
AND IT WILL BE UP TO ONE OF THE QUESTIONS WE'VE, WE ASKED AT THE BEGINNING WAS AROUND WHO ARE THE DECISION MAKERS? SO I WOULD IMAGINE THE COMMISSION, ONCE THEY RECEIVE THAT, WOULD THEN DO THEIR OWN INTERNAL PRIORITIZATION.
UM, OUR JOB IS TO GIVE YOU KIND OF THE UNFILTERED DATA.
NOW, CERTAINLY WE WILL WAIT IT BASED ON HOW MANY FOLKS SAID THIS WAS THE PRIORITY VERSUS THE NEXT THING, RIGHT? SO YOU WOULD HAVE A WEIGHTED LIST IN THAT WAY FOR SURE.
UM, BUT WE WOULD, WE'RE NOT DOING ANY ANALYSIS AROUND COST, UH, COST BENEFIT OR AROUND, UH, UH, FEASIBILITY.
THAT'S JUST NOT A PART OF OUR, OUR SCOPE THAT WOULD PROBABLY, IN MY MIND, BE THE NEXT PHASE OF THIS.
YOU HAVE THESE OPTIONS, NOW LET'S FIGURE OUT WHAT WE CAN PAY FOR, WHAT WE HAVE THE WILL TO DO AND WHAT WE CAN DO IN THE, IN A REASONABLE TIMEFRAME.
SO I IMAGINE THAT IS KIND OF PHASE TWO WORK OF THIS.
IF YOU WERE TO CONTINUE GREAT.
FOLLOWING UP ON, MAY I FOLLOW UP ON THAT? SURE.
UM, THE, THE, THE CULTURE AND DIVERSITY COMMISSION IS A RECOMMENDING BODY MM-HMM.
[00:20:01]
INVOLVED IN THOSE DISCUSSIONS ON WHAT THE PRIORITY IS.WE ASK FOR THIS ASSESSMENT TO BE DONE.
WE HAVE BEEN LEFT OUTTA THE PROCESS.
UM, I THINK FOR THAT REASON, UM, WE PROBABLY, AT LEAST IN MY, MY STAND IN MY VIEWPOINT, ARE NOT WHERE WE NEED TO BE.
BUT I WILL, UH, UM, WAIT UNTIL AFTER THE, UH, THE PRESENTATION IS DONE IN ORDER TO, UH, RAISE MY CONCERNS.
UM, ASMO SAID, MY NAME IS MARA MEYER AND I AM THE PROJECT MANAGER FOR THIS PROJECT AND WITH RAMA CONSULTING.
UM, SO MO TALKED A LITTLE BIT ABOUT THE SCOPE OF WHAT WAS ORIGINALLY PUT OUT IN THE RFQ.
AND NOW I'M GONNA TALK A LITTLE BIT MORE IN DETAIL ABOUT THE PROPOSAL WE PUT TOGETHER AND THE APPROACH WE DESIGNED TO TRY TO MEET THOSE GOALS FOR YOUR CITY HERE.
SO ESSENTIALLY WE HAVE A THREE PHASED APPROACH.
UM, THE FIRST PHASE IS OUR LEARNING PHASE.
SO DURING THIS PHASE, IT'S REALLY AN OPPORTUNITY FOR US TO REVIEW INTERNAL DOCUMENTS, INTERNAL DEI, UH, POLICIES THAT CURRENTLY EXIST AND GET THAT INITIAL ROUND OF INPUT FROM THE COMMUNITY AND FROM STAFF MEMBERS.
SO WE'RE TAKING IN A LOT OF INFORMATION.
UM, AND THEN THAT WILL RESULT IN BASICALLY A PRELIMINARY NEEDS ASSESSMENT WHERE WE CAN START TO GAUGE, UM, WHERE THERE'S OPPORTUNITY, WHAT'S WORKING WELL, UM, AND WHAT THAT WILL LOOK LIKE.
MOVING INTO THE SECOND PHASE THERE, WHICH IS OUR STRATEGY ASSESSMENT.
SO STILL VERY COLLABORATIVE, STILL TAKING IN A LOT OF INFORMATION DURING THAT PHASE, BUT THAT INFORMATION'S REALLY SPECIFIC TO THE DEVELOPMENT OF STRATEGY.
SO WE HAVE THAT INITIAL DATA, WE'LL GET THAT ALL COMBINED.
WE'LL KIND OF PRESENT THAT INITIAL DATA.
AND THEN THE QUESTION IS, WHAT DO WE DO WITH THIS DATA? WHAT DO THOSE STRATEGIES LOOK LIKE? WHAT DOES KIND OF PHASE TWO OF THAT WORK, UM, ULTIMATELY LOOK LIKE, BOTH FROM INTERNALLY AT THE CITY AND EXTERNALLY WITHIN THE COMMUNITY.
UM, AND THEN WE LAND AT THAT FINAL PLAN DEVELOPMENT.
SO OF COURSE WE ALWAYS HAVE A DRAFT PLAN.
WE GET THOSE INITIAL REACTIONS THAT WILL RESULT IN YOUR FINAL PLAN, UM, AND ALSO ASSISTANCE WITH THE COMMUNICATION STRATEGY AND THAT FINAL PRESENTATION TO LEADERSHIP.
SO THAT'S KIND OF A BRIEF SNAPSHOT OF THE PROCESS.
SO I'M GONNA TALK A LITTLE BIT MORE IN DETAIL OF WHAT HAS HAPPENED, UM, THUS FAR.
SO IN MANY WAYS, WE ARE STILL AT THE BEGINNING OF THE PROCESS.
UM, WE'VE BEEN DOING A LOT OF KIND OF OUR HOMEWORK, OUR BACKGROUND RESEARCH.
UM, SO LIKE I SAID, REVIEWING THOSE INTERNAL DOCUMENTS, UM, DEI POLICIES, CAROLYN AND OUR TEAM'S KIND OF AN EXPERT IN THAT WORLD.
AND SO SHE'S BEEN WORKING HARD THROUGH ALL THAT INFORMATION.
UM, WE HAD THAT INITIAL PROJECT KICKOFF MEETING.
WE DEVELOPED A GANTT THAT BASICALLY LAYS OUT THE OUTLINE OF THIS WHOLE PROCESS.
UM, WE'VE ALSO DONE SOME INITIAL OUTREACH.
SO AT THIS POINT THAT LOOKS LIKE A COMMUNITY SURVEY, WHICH IS CURRENTLY LIVE.
UM, AND WE ARE CURRENTLY WORKING WITH THE CITY.
WE'VE SUBMITTED A DRAFT SURVEY FOR STAFF.
SO IT'S A LITTLE DIFFERENT THAN THE COMMUNITY SURVEY.
THEY'RE CURRENTLY WORKING ON GIVING US EDITS BACK TO THAT, THAT WILL LAUNCH IN THE NEXT WEEK OR SO.
UM, WE'LL ALSO HAVE SOME STAFF FOCUS GROUPS AND COMMUNITY CONVERSATIONS.
I'LL TALK ABOUT A LITTLE BIT MORE IN DETAIL.
UM, BUT WE HAVE DEVELOPED THOSE, WE CALL THEM ENGAGEMENT PROTOCOLS.
SO PROTOCOLS IN OUR WORLD ARE ESSENTIALLY THE QUESTIONS WE ASK.
SO THOSE ARE THE FOCUS GROUP QUESTIONS, THOSE KEY INFORMANT INTERVIEW QUESTIONS AND THOSE SURVEY QUESTIONS.
UM, SO DRAFTS OF THOSE HAVE BEEN DEVELOPED, AS I MENTIONED, THAT COMMUNITY SURVEY IS LAUNCHED AND LIVE.
UM, WE ALSO DEVELOPED A MARKETING PLAN FOR THAT COMMUNITY SURVEY.
SO THAT INCLUDED PRESS RELEASE, UM, SOCIAL MEDIA GRAPHICS THAT THE CITY HAS TO UTILIZE GRAPHICS TO USE ON THE DIGITAL BOARDS THROUGHOUT THE CITY.
UM, AND, AND JUST KIND OF A COUPLE DIFFERENT, UM, TACTICS THEY CAN USE IN DIFFERENT COMMUNITY GROUPS THEY CAN ENGAGE WITH TO TRY TO HELP DISTRIBUTE THE SURVEY AND GET A REALLY ROBUST, UM, RESPONSE.
ONE THING I KNOW WE TALKED A LITTLE BIT ABOUT THE DEADLINE OF THE SURVEY.
THE REASON THAT WAS LEFT A LITTLE BIT OPEN WAS WE WANNA TRY TO GET OBVIOUSLY AS MANY, UM, RESPONSES AS POSSIBLE.
SO THE IDEA WAS BROUGHT UP THAT WE COULD USE THE WATER BILL, UM, AND THE WATER BILL WOULD BE A WAY THAT YOU KIND OF GET THAT DIRECTLY TO ALL THE PEOPLE WITHIN THE CITY.
UM, AND THAT HELPS KIND OF CHECK THAT BOX A BIT.
SO THE THING WITH THE WATER BILLS IS, FROM MY UNDERSTANDING, THEY'LL GO OUT THROUGH THE WHOLE MONTH OF NOVEMBER.
SO ULTIMATELY WHAT THAT MEANS IS THAT SURVEY NEEDS TO STAY OPEN FOR THE FIRST WEEK OR SO IN DECEMBER TO MAKE SURE THOSE PEOPLE WHO RECEIVE THEIR WATER BILL AT THE END OF NOVEMBER STILL HAVE THE OPPORTUNITY.
SO THAT'S WHY THERE IS NOT THAT HARD DEADLINE AT THIS POINT.
UM, WE CAN GO AHEAD AND SET THAT ONCE WE'VE FINALIZED THAT.
AND I WANNA WORK A LITTLE BIT MORE WITH YOUR COMMUNICATIONS TEAM TO MAKE SURE THE DEADLINE WE SET IS APPROPRIATE AND LEAVES ENOUGH TIME FOR THAT LAST GROUP OF PEOPLE WHO RECEIVED THEIR WATER BILL AT THE END OF NOVEMBER.
UM, BUT THAT'S GONNA BE ONE TOOL WE'LL BE UTILIZING TO REALLY GET THE SURVEY OUT THERE.
UM, AND THEN KEY INFORMANT INTERVIEWS.
I SPOKE ABOUT THAT A LITTLE BIT.
I KNOW WE'VE TALKED TO A COUPLE PEOPLE IN THIS ROOM.
TALK TO A NUMBER OF PEOPLE THROUGHOUT THE COMMUNITY.
AND WE HAVE A COUPLE MORE OF THOSE WE'LL BE DOING AS WELL.
WHO ARE YOUR STAKEHOLDERS? SO KIND OF A VARIETY OF PEOPLE.
UM, WE CAN SEND OVER THE FULL LIST.
SO JUST KIND OF A CROSS SECTION OF THE COMMUNITY.
I KNOW WE HAVE TALKED TO, UM, COMMUNITY GARDEN GROUPS.
WE'VE TALKED TO KETTERING HEALTH.
WE'VE TALKED TO A LEADER IN THE TURKISH COMMUNITY.
WE'VE TALKED TO, I BELIEVE MAYOR AND VICE MAYOR IN THIS ROOM.
UM, I, I CAN PULL THE FULL LIST, BUT IT'S ABOUT, UH, 15 THAT WE'VE DONE SO FAR.
JUST KIND OF A CROSS SECTION OF PEOPLE WHO CAN KIND OF SPEAK TO DIFFERENT THINGS.
WE HAD BUSINESS OWNERS, UM, AND JUST TO KIND OF GET THEIR INITIAL INSIGHT.
AND THEN OBVIOUSLY WE GET THAT BROADER COMMUNITY INPUT FROM THE SURVEY AND THE,
[00:25:01]
UM, LISTENING SESSIONS WILL BE COMING UP.IT GIVES US, UH, AN OPPORTUNITY TO DO THOSE ONE-ON-ONE QUESTIONS AT THE BEGINNING OF THE PROCESS SO WE CAN GET A FEEL FOR THE TOPICS THAT ARE LIKELY TO COME UP AND ANY THEMES THAT MIGHT COME UP EARLY IN THE PROCESS.
UM, AND AS I MENTIONED, WE DO HAVE AN OPPORTUNITY TO DO A FEW MORE.
SO IF THERE'S ANY TARGET POPULATIONS, ONCE YOU LOOK AT THE LIST AND SEE WHO WE'VE TALKED TO AND SAID, HEY, THESE TWO GROUPS ARE REALLY MISSING, WE CAN CERTAINLY ADD A FEW MORE AND GET THOSE DONE AND INCLUDE THEM IN THE PROCESS.
UM, SO TALKING ABOUT WHAT'S COMING UP HERE IN THE NEXT 30, 60, 90 ISH DAYS.
UM, SO IN THE LEARNING PHASE, AS I MENTIONED, THAT STAFF SURVEY TENTATIVELY WILL LAUNCH NEXT WEEK.
UM, THAT USUALLY STAYS OPEN ABOUT TWO WEEKS 'CAUSE THEY'RE INTERNAL, THEY'RE STAFF.
WE CAN KIND OF GET TO THEM A LITTLE EASIER.
WE DON'T NEED AS LARGE OF A WINDOW FOR THAT.
UM, WE WILL ALSO HAVE A STAFF FOCUS GROUP.
SO AT THIS POINT WE'RE SLATED TO DO FOUR STAFF FOCUS GROUPS.
UM, SO SIMILAR TOPIC AREAS, BUT DIFFERENT QUESTIONS IN THE SURVEY.
SO WE'D CERTAINLY ENCOURAGE STAFF TO BOTH COMPLETE THE SURVEY AS WELL AS PARTICIPATE IN FOCUS GROUPS.
UM, WE WILL HAVE TWO COMMUNITY CONVERSATIONS.
WE ARE LOOKING AT MID TO LATE NOVEMBER.
THOSE DATES CAN SHIFT A LITTLE BIT, ESPECIALLY IF WE ARE GONNA GO AHEAD AND LEAVE THAT SURVEY OPEN INTO DECEMBER.
WE DO HAVE A LITTLE WIGGLE ROOM THERE.
UM, THOSE WERE REALLY OPPORTUNITIES, AGAIN, A LOT OF COLLABORATION, A LOT OF CONVERSATION.
SO WHAT WE'LL DO IS WE'LL TAKE THAT INITIAL SURVEY FEEDBACK, SEE WHAT WE'RE HEARING, AND THAT GIVES US AN OPPORTUNITY TO DIVE A LITTLE DEEPER IF THERE'S A DATA POINT THAT'S JUMPING OUT AND WE WANNA UNDERSTAND THE WHY BEHIND IT, THOSE COMMUNITY CONVERSATIONS REALLY CREATE AN OPPORTUNITY TO HAVE THOSE CONVERSATION OR HAVE THAT INPUT FROM THE LARGER COMMUNITY.
UM, AND THEN THAT WILL REALLY CULMINATE IN OUR NEEDS ASSESSMENT REPORT.
SO ESSENTIALLY THAT REPORT WILL SUMMARIZE ALL OF THAT LEARNING PHASE DATA THAT WE'VE GATHERED THROUGH THIS FIRST SECTION OF WORK.
UM, AND THEN USING THAT DATA, WE'LL MOVE INTO THE NEEDS ASSESSMENT STRATEGY.
SO IT'S TAKING THAT DATA AND FIGURING OUT WHAT WE'RE GONNA DO WITH IT.
UM, SO THAT WILL LOOK LIKE A COUPLE DIFFERENT THINGS.
WE'LL HAVE STRATEGY SESSIONS INTERNALLY, BUT THEN WE'LL ALSO HAVE A COMMUNITY SUMMIT EXTERNALLY.
SO AGAIN, GETTING BOTH THAT INTERNAL AND EXTERNAL AND WORKING WITH THEM REALLY TO DEVELOP THE MEAT OF THE PLAN SAYING, HERE'S WHAT WE HEARD, THIS IS THE DATA WE HAVE, WHAT DO WE DO WITH THIS? WHAT DOES THIS MEAN? UM, PRACTICALLY WHAT ACTION STEPS ARE APPROPRIATE BASED ON WHAT WE'VE HEARD.
AND OBVIOUSLY DURING THOSE OPPORTUNITIES, PEOPLE CAN ALSO PROVIDE INPUT.
UM, SO LIKE I SAID, HIGHLY COLLABORATIVE.
AND REALLY THE IDEA IS WE WANNA BUILD A PLAN WITH THE COMMUNITY.
WE DON'T WANNA BUILD A PLAN FOR THE COMMUNITY.
WE WANNA REALLY MAKE SURE THAT WE HAVE THAT HIGH LEVEL ENGAGEMENT.
UM, AND THEN AT THE END THERE, IT'S JUST THAT FINAL PLAN DEVELOPMENT.
SO THAT DRAFT PLAN, WE'LL GET THAT INITIAL FEEDBACK AS MENTIONED.
WE'LL MAKE SURE WE GET COUNCIL FEEDBACK ON THAT CITY STAFF FEEDBACK, COMMISSION FEEDBACK, GET LOTS OF EYES ON THAT, AND THEN MAKE ANY NECESSARY EDITS.
UM, AND WE'LL HAVE A FINAL PRESENTATION AND THAT, UM, COMMUNICATION STRATEGY THAT WE'LL GO ALONG WITH THAT.
I KNOW I JUST GAVE YOU A LOT OF INFORMATION.
WHAT OTHER QUESTIONS DO WE HAVE? WHAT CAN WE FURTHER CLARIFY FOR THE GROUP? LEMME ASK THAT.
UM, I JUST WAS LOOKING AT THE DATES FOR THE COMMUNITY CONVERSATIONS.
WHAT TIME OF DAY DO YOU TYPICALLY DO THOSE? SO NORMALLY WE, UM, DO EVENINGS.
SO SOMEWHERE IN THAT FIVE 30 TO 7 30, 6 TO EIGHT WINDOW.
UM, OBVIOUSLY, YOU KNOW YOUR COMMUNITY WELL.
WE'RE VERY OPEN TO SUGGESTIONS ON WHAT'S WORKED WELL.
TRADITIONALLY, WE AVOID MONDAYS AND FRIDAYS JUST 'CAUSE PEOPLE STARTING AND ENDING THE WEEK.
SO NORMALLY WE'RE LOOKING SOMEWHERE BETWEEN TUESDAY AND THURSDAY IN THE EVENING.
UM, BUT IF THERE'S A NEED, IF YOU THINK IF YOU HAVE A SENIOR POPULATION OR PEOPLE THAT MAYBE COME OUT IN THE MIDDLE OF THE DAY, WE COULD ALSO ALWAYS DO THAT AS WELL.
WELL, I THINK THE EVENINGS AREN'T NECESSARILY THE PROBLEM, BUT, UH, NOVEMBER 19TH WE HAVE ONE OF THESE MEETINGS.
UH, THAT EVENING SUB COUNCIL WOULD NOT BE AVAILABLE TO, UH, PARTICIPATE IN THAT IF THEY CHOSE TO OR IF YOU WERE PLANNING TO USE A SPACE, IT WOULD NOT BE AVAILABLE.
THAT'S, THAT'S GOOD INFORMATION TO HAVE.
THOSE ARE KIND OF TENTATIVE DATES WE'RE HOLDING.
WE JUST WANTED TO SEE WITH A SURVEY HOW THE ALIGNMENT WOULD HAPPEN.
UM, BUT YEAH, WE DEFINITELY WANNA FACTOR THAT IN AND MAKE SURE WE'RE NOT PLANNING THEM ON ANY POPULAR DAYS IN THE COMMUNITY.
WE DON'T WANNA COMPETE WITH ANY OTHER EVENTS.
THE THOUGHT WAS TO KIND OF WAIT TILL THE ELECTION WAS OVER, KIND OF GET OVER THAT HUMP AND THEN FIND DAYS THAT MAKE THE MOST SENSE.
SO WE'LL BE WORKING WITH JEFFREY CLOSELY IN THE NEXT WEEK OR SO TO TRY TO PIN DOWN, UM, DATES AND LOCATIONS.
WE'RE IN TALKS WITH THE LIBRARY, SO THEY HAD OFFERED, UM, WE WERE LOOKING FOR A SECOND LOCATION WITH KIND OF SIMILAR SIZE.
UH, EVEN FURTHER, IF I COULD ASK YOU TO COORDINATE, UH, ANY SUCH MEETINGS WITH, UH, OUR CLERK OF COUNCIL, ATTORNEY ROGERS.
UH, HE KNOWS WHAT'S GOING ON EVERYWHERE AT EVERY TIME, SO THAT IS VERY VALUABLE.
WE'LL CERTAINLY, CERTAINLY TAKE HIM UP ON THAT
UH, LOOKING DOWN, UH, I THINK I SAW KATE'S HAND FIRST AND THEN, THANK YOU
MA, COULD YOU TELL ME HOW MANY PEOPLE HAVE, HAVE ANSWERED THE QUIZ SO FAR? SO, SO FAR WE HAVE ABOUT 40, UM, AS OF YESTERDAY AFTERNOON.
SO I PRETTY SOLID TURNOUT JUST TO BEGIN WITH.
UM, WE'D LIKE TO OBVIOUSLY SEE THAT NUMBER GO UP, BUT WE HAVE 40 TO DATE.
AND HOW LONG IS, HOW LONG HAVE WE BEEN, UH, PROMOTING THIS ON SOCIAL MEDIA AND ON THE WEBSITE, JOHN, DO YOU KNOW? SO IT'S TECHNICALLY WENT LIVE ON THE 12TH.
SO THE MULTICULTURAL FESTIVAL WAS KIND OF THE UNINFORMED KICKOFF.
SO WE HAD STAFF AT THE MULTICULTURAL FESTIVAL.
THEY HAD SIGNAGE OUT THERE SO PEOPLE COULD TAKE IT.
I THINK WE HAD LIKE 15 PEOPLE TAKE IT THAT DAY.
UM, AND SO THAT WAS SORT OF THE UN UM, NON-FORMAL KICKOFF OF IT.
[00:30:01]
CONTINUE IT SOUNDS LIKE PROBABLY INTO EARLY DECEMBER.SO LOTS OF OPPORTUNITY GIVEN THE NUMBER THAT, UH, YOU JUST CITED.
I WILL SAY THIS TIME OF YEAR WITH THE ELECTION, THERE'S LOTS OF NOISE, LOTS OF PEOPLE VYING FOR EVERYONE'S ATTENTION.
SO THAT DEFINITELY DILUTES IT A BIT.
UM, BUT I THINK ONCE WE, LIKE I SAID, GET OVER THAT HUMP AND THINGS SORT OF CALM DOWN A LITTLE BIT, WE'LL HAVE AN UPTICK.
I KNOW JEFFREY AND I WERE ACTUALLY TALKING BEFORE THE MEETING, UM, POTENTIALLY LOOKING TO GAUGE OR ENGAGE LOCAL CONGREGATIONS, UM, IN LOCAL SCHOOL SYSTEMS AND JUST REALLY TRYING TO FIND THOSE NATURAL INROADS TO THE COMMUNITY.
SO WE'VE PURSUED A LOT OF THOSE OPTIONS IN THE PAST AND DEFINITELY COORDINATE WITH THE TEAM TO KIND OF CONTINUE THOSE.
SO I DON'T KNOW ANYONE ON THE COMMISSION IF YOU HAVE IT, OR COUNCIL I SHOULD SAY, HAVE ANY CONNECTIONS TO DIFFERENT COMMUNITY GROUPS.
UM, WE'D LOVE TO CONNECT WITH YOU AND USE YOU AS A RESOURCE TO HELP DISSEMINATE THE INFORMATION.
COUNCILMAN BERGS? UM, YEAH, I'D LIKE, UM, JOHN, COULD WE SEE IF WE CAN FIND OUT WHO ESTABLISHED THAT MARCH DATE? AND WOULD, UH, RAMA BE FLEXIBLE? YEAH, ABSOLUTELY.
DO YOU NEED MORE TIME? YEAH, ABSOLUTELY.
UM, BECAUSE WITH THE HOLIDAYS COMING UP MM-HMM,
UM, THE GANTT CHART, UH, WE'VE NOT SEEN THE GANTT CHART, THE ONE THAT CAME IN WITH A PROPOSAL MM-HMM.
UM, I'D LIKE TO SEE THE, THE GANTT CO, UH, GANTT CHART, UH, WHAT DATES.
AND, UM, AND WE'D LIKE TO GET A, A REGULAR BRIEFING FROM JEFFREY ON THE STATUS SINCE WE'RE ON A SHARP FUSE ON THIS, WHICH WAS NOT THE ORIGINAL INTENT.
UM, AND THEN I GUESS I SENT MY, I, I SHARED MY CONCERNS WITH THE CITY MANAGER, SO I'M JUST GONNA SHARE 'EM WITH YOU IN CASE YOU HAVEN'T GOTTEN 'EM.
AND WE HAVE A VERY DIVERSE COMMUNITY.
UM, THE FACT THAT WE'VE ONLY GOTTEN RESPONSE FROM, UM, YOUR INITIAL RESPONSE FROM THE TURKISH COMMUNITY, THAT'S GREAT, BUT WE HAVE SO MANY OTHER ETHNICITIES.
UM, SO I DON'T SEE IN THIS SURVEY NEEDS, I SEE DEMOGRAPHIC STUFF, BUT I DON'T SEE NEEDS.
WE SHOULD BE ASSESSING WHETHER BASIC NEEDS INCLUDING HOUSING, CHILD, INDEPENDENT CARE, FOOD, TRANSPORTATION, HEALTHCARE AND TECHNOLOGY ARE ASSESSABLE TO ALL OF OUR RESIDENTS.
WE NEED TO KNOW WHICH NEEDS ARE MOST URGENT TO THEM.
UH, I SAID, UM, OUR ABANDONED HOUSES AND CARS, CRIME, GUN VIOLENCE, PARKS, PLAYGROUNDS, AND COMMUNITY CENTERS, TRASH RECYCLING, AFFORDABLE HOUSING, RENTAL HOUSING, AFFORDABLE HOUSE HOUSING FOR SALE, AND NONVIOLENT CRIME, ET CETERA.
AND, AND I KNOW THAT WE HAVE, THROUGH OUR CENSUS, WE CAN COLLECT SOME OF THAT INFORMATION.
UH, WE'VE DONE SOME OTHER, UH, INFORMATION GATHERING WITHIN THE CITY, WHICH WE WOULD PROBABLY BE ABLE TO PROVIDE TO YOU.
BUT, UM, THIS, THIS SURVEY THAT, THAT I JUST DID, DOES NOT TALK TO NEEDS OF THE COMMUNITY.
AND, AND WE NEED TO PIVOT INTO GETTING THE NEEDS OF DSX.
AND THAT, AND THAT'S HELPFUL FEEDBACK, MS. BERG.
I, I THINK FOR, FOR US, OUR INTERPRETATION WAS A LITTLE DIFFERENT IN TERMS OF YOUR INTENT.
AND I THINK, UH, I MEAN THE INTENT OF THE RFP AND I THINK PART OF THE CHALLENGE, AND YOLANDA, UM, STEVENS AND I HAD A GOOD CONVERSATION LAST WEEK, UH, ABOUT THE, WE WERE ASKED VERY EARLY ON, WE ASKED WHO WERE KIND OF THE DECISION MAKING BODY HERE, AND WE WERE TOLD THE COMMISSION.
AND SO WE'VE KIND OF USED THEIR GUIDANCE ALONG WITH WHO TOLD YOU THAT? I'M SORRY? WHO TOLD YOU THAT? THAT WAS OUR INTERNAL CON JEFFREY.
AND I'S CONVERSATION IN TERMS OF, THEY, THEY'RE NOT DECISION MAKERS, THEY'RE ADVISORY GROUP.
BUT PART FOR, FOR, FOR OUR VANTAGE POINT, IT, IT BECOMES WHO IS OWNING THE CONTRACT? WHO'S GIVING US FEEDBACK ON A DAY-TO-DAY BASIS,
[00:35:01]
THOSE KINDS OF THINGS.SO FOR THAT WORK, WE WERE TOLD THAT WAS GONNA BE THE COMMISSION.
NO, THAT IS, THAT IS A PROBLEM THAT WE'RE HAVING RIGHT NOW.
IS THAT WE ARE LEFT UNKNOWING WHAT'S GOING ON.
AND BECAUSE OF THAT, YOU HAVE GOTTEN OFF BASICALLY ON A, ON A WRONG FOOT, IF I COULD SAY IT THAT WAY.
I, YOU'RE DOING WHAT YOU'RE BEING TOLD TO DO, BUT THE WRONG PEOPLE ARE GUIDING YOU.
SO, UM, UH, I UNDERSTAND WHERE YOU'RE COMING FROM.
BUT THIS BODY UP HERE IS THE ONE THAT YOU'RE ACCOUNTABLE TO, NOT THE CULTURE AND DIVERSITY COMMISSION.
AND FROM THAT, THAT'S GOOD PERSPECTIVE.
UM, BUT TO, TO YOUR POINT ABOUT THE, THE NEEDS ASSESSMENT, UH, IN OUR WORLD, THE, THE A COMMUNITY ASSESSMENT THAT WOULD BRING OUT THE NEEDS THAT A LOT OF WHICH YOU ARE DEALING WITH IS A LITTLE DIFFERENT THAN WHAT WE ARE, WE WERE INITIALLY CHARGED WITH ON, ON THIS PROJECT.
NOW WE'VE DONE THOSE ASSESSMENTS AND CERTAINLY, SO ALL THE AREAS YOU'RE TALKING ABOUT IN TERMS OF THE PROVISION OF CITY SERVICES AND HOW FOLKS ARE EXPERIENCING THE COMMUNITY BASED ON WHERE THEY LIVE, WHERE THEY WORK, WHERE THEY PLAY, IT'S CRITICALLY IMPORTANT.
AND SO TYPICALLY WE SEE THOSE AS A PART OF LIKE HUD ASSESSMENTS OR ARE, ARE, UH, THE FIVE YEAR PLAN THAT THEY DO AS IT RELATES TO WHAT COMMUNITIES NEED.
SO THAT YOU'RE RIGHT, YOU'RE ABSOLUTELY RIGHT.
THOSE IN A DIRECT WAY, THOSE THINGS ARE NOT DEALT WITH IN THIS SURVEY.
AND, AND WE DIDN'T INTEND FOR THEM TO, BECAUSE THAT'S NOT WHAT THE SCOPE WAS.
SO IT MAY, IT MAY BE AT THIS POINT THAT IF, IF THERE IS A DISCONNECT, UM, IN TERMS OF WHAT THE, THE SCOPE OF THE SURVEY IS, THE CURRENT ONE IS OUT THERE, IS REALLY AROUND LOOKING AT THE DIVERSITY OF THIS COMMUNITY, HOW ARE THEY EXPERIENCING IN A MUCH MORE GENERAL WAY, AND THEN CAN THEY MAKE RECOMMENDATIONS ON WHAT WOULD MAKE THAT BETTER, UH, IN THE FUTURE? RIGHT.
THAT'S WHAT THE CURRENT SURVEY IS REALLY DESIGNED TO GET AT.
WELL, THAT'S DEMOGRAPHIC INFORMATION, A LOT OF WHICH WE COLLECT FROM THE CENSUS, BUT WE ALSO HELD A, UH, LISTENING SESSION HERE WHERE WE PULLED IN ALL THE DIVERSE CULTURES MM-HMM.
SO THIS RIGHT HERE, I DON'T KNOW WHERE WE'RE GOING WITH THIS.
I DON'T KNOW WHAT WE'RE GOING TO GET OUT OF THIS BECAUSE THIS IS DEMOGRAPHICS, WHICH IS AVAILABLE.
I COULD PROBABLY GO TO MIAMI VALLEY REGIONAL PLANNING COMMISSION AND GET THE DEMOGRAPHICS THAT YOU'RE SEEKING RIGHT HERE.
SO I, I JUST, I DON'T KNOW WHERE WE'RE, WHAT OUR END PRODUCT'S GOING TO BE.
WELL, I WILL, I WILL SAY THIS ABOUT THE SURVEY, AND AGAIN, THE DEMOGRAPHIC INFORMATION ONLY IS TO INFORM WHO THE RESPONSES CAME FROM.
THE REAL QUESTIONS OF THE SURVEY ARE MUCH MORE AROUND THE QUALITATIVE RESPONSES THAT FOLKS WILL GIVE.
THAT'S WHERE THE MEET'S GONNA BE.
THE SURVEY THOUGH, IN OUR PROCESS IS NOT THE END ALL BE ALL.
YOU'RE NOT GONNA MAKE ANY DECISIONS FROM THE SURVEY.
FOR US, IT IS A WAY OF GETTING PRE INFORMATION SO THAT WHEN WE GO AND HAVE THE COMMUNITY CONVERSATIONS, WE'RE COMING FROM A PLACE OF INFORMED, WE'RE, WE'RE INFORMED ABOUT WHAT FOLKS ARE ALREADY EXPERIENCING.
AND WE CAN GO DEEPER IN THOSE MORE ONE-ON-ONE CONVERSATIONS IN THE ROOM ABOUT WHAT THEY'RE EXPERIENCING.
SO THE LISTENING SESSIONS PART OF WHAT YOU'RE, WHAT YOU'RE TALKING ABOUT TO ME ARE BAKED INTO THE COMMUNITY CONVERSATION, WHICH IS THE NEXT PHASE OF THIS.
THE, THE, THE SURVEY ITSELF NEVER WAS DESIGNED TO BE, UM, THE ONLY DATA POINT BY WHICH WE WOULD MAKE ANY DECISIONS.
SO THAT'S, THAT'S THE DIFFERENCE OF HOW WE THOUGHT ABOUT IT VERSUS MAYBE WHAT THE EXPECTATION IS.
I GUESS I'M JUST CONCERNED ABOUT WHAT THE NEXT STEP IS.
I MEAN, THIS SURVEY IS A DONE DEAL.
WE GET WHAT YOU GET, BUT WHERE DO WE GO FROM HERE SO THAT WE CAN GET MORE OF WHAT WE WANT? THAT'S MORE THAN SHEER DEMOGRAPHICS.
UH, LOOKING AT YOUR, UH, TIMELINE YOU PRESENTED BEFORE MM-HMM.
DO YOU SEE THAT THE SAME WAY? I THINK YOU'RE GONNA GET SOME OF THAT INFORMATION AS FEEDBACK FROM, UH, THE DIFFERENT GROUPS AND RESIDENTS THAT YOU SPEAK TO.
AM I MISTAKEN ON THAT? NO, I, I THINK YOU'RE ABSOLUTELY RIGHT.
I THINK YOU CANNOT HAVE A CONVERSATION ABOUT, IF I'M A RESIDENT OF HEBREW HEIGHTS AND YOU ASK ME TO COME AND HAVE A CONVERSATION, IT BE ABOUT HOW I'M EXPERIENCING THE COMMUNITY, OF COURSE THEY'RE GONNA TALK ABOUT THE NUTS AND BOLTS KITCHEN TABLE KINDS OF THINGS.
WHERE I LIVE HAS TOO MUCH CRIME, THERE'S TOO MUCH TRASH ON MY STREET.
I MEAN, ALL THOSE THINGS ARE GONNA COME OUT.
IT BECOMES OUR JOB TO, TO, TO STEAL THAT DOWN INTO SOME QUALITATIVE DATA YOU CAN USE, UH, FOR PLANNING, FOR INVESTMENT, THOSE KINDS.
SO THAT'S EXACTLY WHAT WE, WE THINK WILL COME OUT OF IT.
I WOULDN'T AGREE THAT IT'S JUST DEMOGRAPHICS, BUT I DO THINK THE DEMOGRAPHICS ON THE SURVEY INFORM WHO IS TELLING YOU THIS IS A NEED AND WHO IS TELLING YOU WHETHER THINGS ARE GOING GREAT OR WHO'S TELLING YOU THERE'S SOME WORK TO BE DONE.
THAT'S REALLY WHY THE DEMOGRAPHICS ARE THERE.
BUT THE REAL QUESTIONS IN MY MIND ARE THE ONES THAT ARE MORE QUALITATIVE IN NATURE TO HELP US TO UNDERSTAND WHAT DO WE NEED TO GO DEEPER ON WHEN WE CONVENE FOLKS IN THESE COMMUNITY CONVERSATIONS AND LATER IN STRATEGY SESSIONS IN, IN PHASE TWO, THAT'S NOT WHERE YOU HAD THOUGHT ABOUT IT.
YOU'RE GONNA HAVE TO, WHEN YOU HAVE THOSE, UH, DISCUSSIONS, YOU'RE GONNA HAVE TO HAVE SOME CONVERSATION STARTERS YEAH.
THAT GET THEM TO DRAW OUT THE PERTINENT INFORMATION RATHER THAN, YOU KNOW, JUST, UH, TRIVIAL STUFF.
[00:40:01]
HAD OUR LISTENING SESSION HERE, UM, THE SAME MESSAGE PRETTY MUCH CAME, OUR SIMILAR MESSAGES CAME FROM EACH OF THE ETHNIC COMMUNITIES.BUT IT'S, IT'S REALLY LISTENING AND YOU GOTTA FIND A WAY TO DRAW 'EM OUT.
AND, AND I'VE NOT SEEN MANY OF OUR DIFFERENT ETHNICITIES COME TO ANY OF OUR COMMUNITY PLANNING MEETINGS OR, UM, ANY OF OUR OUTREACH PROGRAMS THAT WE'VE HAD HERE.
UNLESS IT WAS SPECIFICALLY GEARED TOWARD THEM.
AND, AND THAT'S REALLY THE, THE QUESTION I WOULD BE MORE INTERESTED IN, RIGHT.
IT'S ABOUT WHY ARE FOLKS NOT SHOWING UP? UM, YOU KNOW, WHAT ARE, WHO ARE YOU SEEING, WHO YOU'RE NOT SEEING AT COUNCIL MEETINGS, AT HEARINGS, AT COMMUNITY EVENTS? THAT, THAT, THAT'S PART OF WHAT THE QUESTIONS WOULD BE IN A COMMUNITY PRO, UH, FORUM, RIGHT.
IS TO LOOK AT WHEN WE, UM, ARE OFFERING YOU OPPORTUNITIES TO ENGAGE WITH US.
ARE WE SEEING REPRESENTATION FROM CERTAIN GROUPS? AND IF WE'RE NOT, WHY IS IT THE CASE? WOULD BE ONE OF THOSE KIND OF QUESTIONS WE BELIEVE THAT WOULD COME, COME, COME ABOUT IN ONE OF THOSE COMMUNITY CONVERSATIONS.
SO I AGREE THERE'S A LOT OF LEARNING THERE AS WELL THERE.
UM, UH, YOU MENTIONED EARLIER THAT, UH, YOU DID IN FACT INTERVIEW THE MAYOR AND MYSELF.
UH, I CAN TELL YOU THAT I THOUGHT THE INTERVIEW WAS, UM, UH, THOROUGH AND I THOUGHT YOU TOUCHED ON A LOT OF THE TOPICS THAT ARE IMPORTANT TO HUBER HEIGHTS.
UH, WHAT I WOULD LIKE TO SUGGEST IS, UM, AS YOU LOOK AT THE EIGHT MEMBERS OF COUNCIL UP HERE, THAT PERHAPS, UH, EACH ONE OF THOSE COULD, UH, UH, UNDERGO AN EQUAL, UH, INTERVIEW TYPE PROCESS.
UH, ONE-ON-ONE BECAUSE, UM, I THINK IT WAS INSIGHTFUL, EVEN AS WE WERE ANSWERING THE QUESTIONS, IT POINTED OUT SOME THINGS TO US, TO THE
SO, UH, AS YOU'RE HEARING THE CONCERNS FROM COUNCILWOMAN BERG AND, UH, AND SOME OF MY OTHER COUNCIL PEOPLE HERE, UH, IT WOULD BE A GOOD IDEA TO INCLUDE THEM IN AT LEAST AS, UH, UH, IN DEPTH OF AN INTERVIEW, UH, AS YOU DID WITH US, IF COUNCIL WOULD APPROVE OF THAT.
WE CAN, WE CAN MAKE, MOVE SOME THINGS AROUND AND MAKE THAT HAPPEN FOR SURE.
UH, ANYONE ELSE HAVE ANY QUESTIONS? NO.
OH, MARK, UH, JEFFREY, THE PURPOSE FOR TONIGHT WAS TO BRIEF COUNSEL AND TO UPDATE US ON WHERE WE'RE AT WITH THE PROGRAM PROJECT.
AND YOU'VE BEEN INVOLVED IN THIS FROM THE START.
AND YOU PLACED YOUR CONFIDENCE IN THIS GROUP AND THESE TWO INDIVIDUALS? YES, SIR.
AND, AND THE REST OF THE TEAM THAT'S NOT HERE, SIR? YES, SIR.
UM, I THINK IT'S VERY GOOD TO SEEK INFORMATION AND ASK QUESTIONS OF YOUR CONSTITUENTS.
AND I THINK TONIGHT'S BEEN VERY HELPFUL TO YOU TO MAYBE FOCUS ON WHERE YOU'RE GOING, BUT THE INFORMATION THAT YOU'RE GOING TO GET AND YOU'RE GOING TO FORMALLY PROVIDE BACK IS GONNA BE REALLY USEFUL.
I'LL SAY THIS, UH, TO A ROOM FULL OF ELECTED OFFICIALS.
UH, WE WILL GIVE YOU THE DATA TO MAKE GOOD DECISIONS AROUND, UH, WHAT THIS COMMUNITY IS ASKING FOR, WHAT THEY NEED AND WHAT THEY SAY THE OPPORTUNITIES ARE.
AND IT WILL, IT WILL REALLY BE UP TO THIS BODY TO MAKE THAT DECISION.
AND, AND THIS COUNCIL, I, I THINK, HAS A HISTORY THAT IT TAKES INFORMATION AND UTILIZES IT.
AND IF WE DO THAT, OUR CITY WOULD BE BETTER ABSOLUTELY.
ON A PERSONAL NOTE, JUST LISTENING TONIGHT, I'M VERY CONFIDENT IN YOU.
I, I'VE ONLY MET TWO OF THE GROUP, BUT I'M VERY CONFIDENT AND I LOOK FORWARD TO THE INFORMATION THAT YOU ARE GONNA CONVEY BACK TO US.
AND, AND IF YOU CAN MAKE THAT BETTER BY IMPLEMENTING THE SUGGESTIONS TONIGHT, FOR SURE.
BUT I'M ON THE EDGE OF MY SEAT.
I CAN'T WAIT FOR THE INFORMATION.
WE LOOK FORWARD TO HAVING YOU, UH, AT SOME OF THESE OTHER CONVERSATIONS, SO THANK YOU FOR THAT.
UM, TO SOME OF THE POINTS THAT HAVE BEEN MADE, UH, THE RFQ THAT ORIGINALLY WENT OUT, UH, WAS ISSUED THROUGH THE CITY MANAGER'S OFFICE, MY SUGGESTION WOULD BE THAT THE WORK PRODUCT, WHETHER IT'S DRAFT OR FINAL AS IT COMES RETURNED TO THE CITY, SHOULD SIMILARLY GO THROUGH THE CITY MANAGER'S OFFICE BEFORE IT WOULD BE SHARED WITH THE COMMISSION.
SO I THINK THAT WOULD BE THE APPROPRIATE PROTOCOL YEAH, YEAH.
AND, YOU KNOW, AND LET'S TALK ABOUT THAT, UM, UH, TO THE CITY MANAGER TEAM, UH, CERTAINLY BECAUSE WE CAN BE AS OPEN ON THAT AS WE CAN.
CERTAINLY WE WANT TO RESPECT BOUNDARIES, AND WE WORK IN ALL KINDS OF PLACES WHERE THERE'S ALL KINDS OF POLITICS GOING ON.
SO, UH, WE'LL TAKE THE LEADERSHIP OF THE CITY MANAGER AND YOUR TEAM AROUND HOW THINGS FUNNEL BACK THIS BODY.
CERTAINLY, UH, IT'S NOT, IT'S NOT OUR
[00:45:01]
PURVIEW TO GI GIVE THINGS DIRECTLY, BUT WE'LL WORK IT BACK THROUGH THE, THE APPROPRIATE CHANNELS.BUT THERE'S CERTAINLY NO DESIRE FOR YOU NOT TO BE INFORMED.
IN FACT, YOU ARE THE FOLKS WHO HAVE TO MAKE DECISIONS WITH IT.
SO WE WANT YOU TO BE AS INVOLVED AND TO THAT POINT, AS THESE CONVERSATIONS COME UP IN THE COMMUNITY, IF YOU WANT TO BE CO-HOST AND YOU WANT TO BE THERE TO, TO OPEN UP THE CONVERSATION, WE, WE WELCOME THOSE KINDS OF OPPORTUNITIES.
IT SAYS TO THE COMMUNITY THAT YOU'RE ALSO ENGAGED IN THIS WORK.
SO CERTAINLY LET US KNOW IF YOU ARE WILLING TO VOLUNTEER TO BE, UH, JUST A HOST OR CO-HOST FOR THOSE CONVERSATIONS.
WE'RE HAPPY TO HAVE YOU ENGAGED COUNCIL MEMBER.
WELL, ALSO, JUST TO MO'S POINT, ALSO, MY TEAM'S NEW TO THIS.
YOU KNOW, WE CAME IN LATE, LATE IN THE GAME.
UM, WE, WE'VE, WE'VE REALLY TRIED TO FIGURE OUT, YOU KNOW, WE, THIS RELATIONSHIP SHOULD LOOK LIKE.
SO WE'RE, WE'RE TRYING THE BEST WE CAN.
AND I, I, I DO AGREE WITH, YOU KNOW, EVERYTHING THAT'S BEEN SAID, BUT I, I MO'S INTELLIGENT, HE'S, HE'S GOT A GREAT TEAM.
I, I FEEL CONFIDENT WE HAD SOME PRETTY GOOD DISCUSSIONS ABOUT WHERE WE'RE GOING IN THE WORK PRODUCT THAT'S GONNA SHOW UP AT THE END.
AND I, I, I'M VERY CONFIDENT IN HIM AND HIS TEAM, SO I JUST, LIKE I SAID, WE'LL, WE'LL MAKE SURE THAT THAT COMES THROUGH HERE AND, AND WE'LL DISSEMINATE THAT, THAT INFORMATION OUT TO COUNCIL THROUGH ME FOR SURE.
AND JUST TO CLARIFY, WE DON'T SHARE ANYTHING DIRECTLY WITH THE COMMISSION.
EVERYTHING WE SHARE GOES DIRECTLY TO JEFFREY AND THE CITY'S OFFICE, SO THEY DISSEMINATE.
WE DON'T SHARE ANYTHING DIRECTLY WITH THE COMMISSION.
SO JUST, JUST SO THAT'S CLEAR.
IF I COULD ADD A SUGGESTION, THIS IS JUST PERSONALLY, I'M NOT SPEAKING ON BEHALF OF THE CITY COUNCIL.
EVERY TIME YOU CAN ELIMINATE THE POLITICS IN THIS PROCESS.
AND I HAVE FULL CONFIDENCE IN JEFFREY, THE CITY MANAGER AND THE CITY MANAGER'S TEAM.
WE SET POLICY, THEY ADMINISTER IT.
THE POLICY THAT WE SET, YOU'RE ADMINISTERING.
I KNOW A LOT OF US ARE HERE TO HELP.
UM, AND, AND MO EVEN THOUGH MY COMMENTS MAY HAVE BEEN HARSH, WHICH WASN'T INTENDED, I DON'T ACCEPT
WE HAVE DONE THESE ASSESSMENTS WITH OUR OTHER ASSESSMENTS BEFORE AND WE HAD SURVEYS THAT DIDN'T WORK THE FIRST TIME YEAH.
AND HAD TO DO 'EM A SECOND TIME.
AND SO THAT IS WHY I MENTIONED IT NOW SINCE WE FINALLY COME FACE TO FACE WITH YOU, SO THAT WE CAN MAKE SURE THAT YOU UNDERSTAND WHAT OUR PURPOSE WAS WHEN WE PUT THE RP OUT AND TO KIND OF HELP YOU ALONG AND, AND WHERE AS YOU GO FORWARD.
AND, AND I APPRECIATE WHAT YOU'RE DOING.
NO, NO, I, I THINK THAT'S, UH, APPROPRIATE.
AND I THINK THE ONLY THING FOR US IS WE, YOU KNOW, WE ALSO HAVE TO MANAGE EXPECTATIONS.
I MEAN, WE, WE GET CLIENTS WHO WANT IT ALL, OBVIOUSLY.
UM, THAT, THAT BECOMES THE ONLY REAL CHALLENGE IN THIS PROCESS OF HOW DO YOU GET, UH, AND IT'S ITERATIVE, RIGHT? AND SO WOULD WE HAVE PROBABLY PUT ALL THESE THINGS TOGETHER THIS WAY ALL AT ONCE? PROBABLY NOT, YOU KNOW, BUT WE, WE ARE HERE NOW.
I THINK YOU'RE GONNA GET A VALUABLE PRODUCT THAT'S VERY USABLE FOR YOU, BUT THERE'S GONNA BE SOME TRADE OFFS.
AND I, AND I'LL BE, I'M ALWAYS GONNA SHOOT STRAIGHT WITH YOU.
THERE'S GONNA BE SOME TRADE OFFS IN THE PROCESS OF WHAT YOU CAN AFFORD TO DO NOW VERSUS LATER.
AND THAT'S THE WAY WE'VE GOTTA WORK.
BUT, YOU KNOW, INCREMENTAL STEPS ARE MUCH BETTER THAN NO STEP AT ALL.
AND THAT'S, AND I THINK THAT'S THE ROAD, JEROME, SO WE APPRECIATE THE, THE PARTNERSHIP FOR SURE.
UM, TONY, WILL YOU KEEP US UP TO DATE ON THE CONDUCT? UM, THE COMMUNITY CONVERSATIONS ON NOVEMBER THE 12TH? I THINK WE HAVE THE MIAMI VALLEY VETERANS DINNER THAT NIGHT, AND THEN 19TH IS OUR NEXT WORK SESSION THAT MONTH.
SO I CAN'T ATTEND THOSE TWO, BUT IF YOU KEEP ME UP TO DATE, IF THEY'RE DONE IN THIS ROOM, YEAH.
THAT WAY THEY'D BE FILMED AND WE CAN WATCH 'EM.
THAT'S WHAT I WAS REFERENCING EARLIER.
SO OUR MEETINGS ARE FILMED AND MORE PEOPLE CAN WATCH THEM LIVE.
SO THAT WAS MY ASK OF THE COMMUNITY CONVERSATION.
SO IF YOU HAVE THE CONVERSATIONS HERE, THEY'RE FILMED.
THEY'RE PLANNING TO BE HERE AND I DON'T KNOW.
THAT WAS THE, THAT'S JUST THE ASKING REQUEST I GOT.
IF THEY CAN, YOU CAN, IF YOU CAN'T, YOU CAN'T.
WE ALSO HAVEN'T ADVERTISED THOSE DATES, SO IF I'M HEARING THAT THOSE DATES DON'T MAKE SENSE, WE'LL JUST PICK.
THAT'S JUST MY, DON'T LISTEN TO MY CALENDAR.
BUT YOU DO WHAT YOU NEED TO DO.
THEY'RE NOT SET IN STONE BY ANY MEANS AT THIS POINT.
WELL, AND I THINK ONCE WE HAVE THE CONVERSATION ABOUT THE, THE KIND OF OVERALL TIMEFRAME, THEN THIS WILL GET A LITTLE BIT MORE CLEAR TOO.
'CAUSE WE MAY NOT BE AS CONSTRAINED IN NOVEMBER AS WE THINK WE ARE.
I HAVE A, UH, $1 MILLION QUESTION FOR YOU.
WELL, YOU HAVE, UH, YOU'VE WORKED WITH, UH, VARIOUS MUNICIPALITIES.
SO YOU CAME IN, YOU'VE BEEN WITH OUR TEAM NOW FOR A WHILE.
HOW ARE WE DOING IN HUBER HEIGHTS? UM, UH, WITH REGARD TO THE WHOLE PROCESS.
YOU KNOW, WE, WE HAVE TO TEMPER, UM, UH, HOW THINGS ARE DONE BASED ON THE SIZE OF COMMUNITY, WHICH IS REALLY, YOU KNOW, DIFFERENCE.
THIS IS NOT COLUMBUS, FOR EXAMPLE, RIGHT? MM-HMM.
THERE'S TOO MANY COOKS IN THE KITCHEN, SOMETIMES IN DIFFERENT PLACES TOO.
WE WANTED TO DEVELOP, DEVELOP THE PARTNERSHIP AND THE DIALOGUE, GET THE PERSPECTIVES OF WHAT NEEDS TO HAPPEN OUT EARLY.
OUR JOB IS TO MAILED OUT TO TOGETHER AND GET YOU TO YOUR, ACROSS THE FINISH LINE.
AND SO I'M, I'M CONFIDENT WE'RE, WE'RE GOING AS WELL AS IT WOULD GO IN ANY OTHER PLACE.
[00:50:01]
GOOD.YOU, UH, LOOKING, LOOKING FORWARD TO ALL THE INFORMATION.
[ Water Treatment Plant - Pressure Filter Improvements - Phase II - Award Contract]
IS ITEM 3D, WATER TREATMENT PLAN, PRESSURE FILTER IMPROVEMENTS.PHASE TWO, AWARDING THE CONTRACT PLEASE.
UH, WHAT THIS IS, IS LEGISLATION THAT WILL AUTHORIZE AN AWARD AND ENTER A CONTRACT WITH PETERSON CONSTRUCTION.
UM, THIS PROJECT IS FOR THE REPAIR WORK AND MODIFICATIONS THAT ARE NEEDED AT THE RIP WRAP ROAD WATER TREATMENT PLANT.
UH, THE WORK INCLUDES THE REMOVAL AND REPLACEMENT OF THE PRESSURE FILTER MEDIA, WHICH IS THE DIFFERENT, UH, SPECIAL TYPES OF GRAVEL AND SAND THAT ARE WITHIN THE FILTERS.
AND THE OTHER ITEMS INCLUDE MODIFICATIONS TO THE FILTER PIPING, UH, THE CONTROLS, UH, ELECTRICAL WORK, INSTALLATION OF VACUUM RELIEF AND AIR RELIEF VALVES, ALONG WITH MODIFICATIONS TO THE SCADA SYSTEM.
UM, I'D LIKE TO, I DIDN'T GET IN YOUR PACKET, UH, A SUMMARY OF WORK.
I'D LIKE TO, UH, THE REASON I'D LIKE TO HAND THAT OUT IS, UH, THIS WILL SHOW YOU THE EXTENT OF THE WORK THAT'S GOING ON.
UM, I MEAN, THIS IS A COSTLY REPAIR AND I WANTED TO MAKE SURE YOU, YOU KNEW HOW MUCH WE WERE PUTTING INTO THAT.
UM, ALL THIS WORK IS NEEDED AT THE PLANT IN ORDER TO MODIFY THE WAY THAT THE PRESSURE FILTERS ARE OPERATING IN ORDER TO MAKE THEM WORK, UH, BETTER WITH THE WATER SOFTENING SYSTEM, UH, SO THAT WE DO NOT LOSE FILTER MEDIA DURING NORMAL OPERATIONS.
THAT'S WHAT'S BEEN HAPPENING FOR THE LAST COUPLE OF YEARS.
WE'VE SLOWLY LOSING MEDIA OUT OF THOSE LARGE FILTERS THAT ARE, THERE'S FIVE HUGE FILTERS AND WE'RE LOSING MEDIA OUT.
IT TOOK US A WHILE TO EVEN REALIZE IT UNTIL WE STARTED FINDING FILTER MATERIAL IN OTHER AREAS OF THE PLANT.
UM, THE PROJECT ITSELF WAS BID OUT BY OUR CONSULTANT, WHICH WAS BURGESS AND PLE.
UH, A WHILE BACK I HAD, UH, CARL SIEGFRIED FROM BURGESS AND IEL HERE.
UH, HE'S, UM, AN EXPERT IN THIS FIELD.
UM, AND, UH, WE'VE USED BURGESS AND IEL FOR OTHER THINGS.
UH, THEY PUT TOGETHER THE BID AND THEY DID A BID.
AND THE BID DETACHMENT IS IN YOUR PACKET THERE.
UH, WE HAD TWO CONTRACTORS THAT BID ON THE PROJECT, WHICH WAS PETERSON.
THEY WERE THE LOWEST AND BEST BIDDER AT 1,136,000.
AND THE SECOND BIDDER WAS, UH, LOW BIDDER, WAS NATIONAL WATER SERVICES AT 1,340,000.
UH, TWO OTHER CONTRACTORS REVIEWED THE PLANS BUT DID NOT SUBMIT A BID.
UH, PETERSON CONSTRUCTION IS THE COMPANY THAT BUILT OUR SOFTENING PLANT, UH, ABOUT FOUR TO FIVE YEARS AGO.
UH, SO WE'RE, THEY'RE A GOOD CONTRACTOR.
WE'VE USED THEM BEFORE AND THE WATER TREATMENT PLANT USES THEM A LOT.
UM, WE HAVE A NOT TO EXCEED AMOUNT OF 1,250,000, WHICH IS ROUGHLY 10% OVER THE BID AMOUNT.
AND ABOUT 450,000 OF THAT COST IS THE REPLACEMENT OF THE FILTER MEDIA.
UM, SO THAT'S THE BIGGEST EXPENSE OF THIS.
UM, THIS PROJECT, IT'S KIND OF, WE'RE TRYING TO DO THIS REALLY FAST BECAUSE WE, UH, WE NEED TO GET THESE REPAIRED.
AND, UM, THE MATERIAL DELIVERY ON THIS IS ROUGHLY SIX MONTHS ON A LOT OF THESE VALVES AND THINGS THAT THEY NEED.
AND, UM, FOR THAT REASON, WE'RE TRYING TO AWARD THIS TO PETERSON NOW SO THEY CAN ORDER ALL THE EQUIPMENT AND PARTS AND EVERYTHING THEY NEED.
UM, AND, BUT THE COST ON THIS WILL NOT BE SPENT TILL NEXT YEAR, AND IT'S IN NEXT YEAR'S BUDGET.
IT'S PARTIALLY IN THIS YEAR'S BUDGET, UH, FOR THE FILTER METER, UH, REPLACEMENT.
BUT THE RE THE REMAINDER IS IN NEXT YEAR'S BUDGET.
UM, THIS IS ALL COMING OUT OF THE WATER FUND.
UH, THEN, THEN I THINK THAT'S PRETTY MUCH IT.
UH, ANYBODY HAS ANY QUESTIONS? ANY QUESTIONS FOR RUSS? NANCY, JUST A COMMENT.
THIS SHOULD BE A STANDARD FOR ALL OF OUR CONTRACT AWARDS.
THEY, THEY DID A REALLY GOOD JOB.
HE, HE'S, HE ACTUALLY, I THINK HE CAME OUTTA RETIREMENT TO DO THIS FOR US.
DID HE COME? AND, UH, HE'S VERY EXPERIENCED, SO I'M KIND OF CONFIDENT ON WHAT WE'RE GETTING HERE.
ANY OTHER QUESTIONS? UH, RUSS, ON THE, UM, ON THE REPIPING TO ELIMINATE THE TURBULENCE IS, UH, AND THE, UM, UM, MEDIA LOSS, IS THAT SOMETHING YOU'RE GONNA KNOW RIGHT AWAY ONCE THE, UH, JOB'S COMPLETED THAT WE'VE SOLVED THAT PROBLEM? WE SHOULD BECAUSE, UH, A LOT OF THE MEDIA, LIKE I SAID, SHOWS UP IN DIFFERENT AREAS OF THE PLANT.
SOME OF IT'S SHOWING UP AT THE BEGINNING OF THE, WELL, WHAT, WHAT WHAT WE THINK IS THE MAIN PROBLEM WAS WHEN WE BUILT THE SOFTENING PLANT.
WATER GOES THROUGH THESE LARGE FILTERS AND THEN IT GOES OVER TO THE SOFTENING PLANT.
AND PREVIOUSLY THE WATER JUST WENT LEFT BY GRAVITY OUT OF THESE FILTERS.
AND WHEN THEY BUILT THE SOFTENING PLANT, THEY HAD TO PUMP IT OVER TO THE, THE FILTERING, THE SOFTENING BUILDING.
AND WE THINK THAT PRESSURE THAT'S BEING PUMPED
[00:55:01]
TO GET IT OVER THERE IS PULLING SOME OF THE MEDIA OUT OF THERE.AND IT TOOK A LONG TIME FOR, FOR US TO EVEN REALIZE IT WAS HAPPENING.
SO A LOT OF IT'S, SOME OF THIS IS CLEANUP TO GET SOME OF THE GRAVEL OUT OF SOME OF THE PIPING THAT HAVE TAKEN APART AND THINGS.
AND THEN THEY HAVE TO CUT A LOT OF THE PIPE OR INSTALL A LOT OF THESE AIR RELEASE VALVES AND VACUUM VALVES AND EVERYTHING ELSE TO HELP ALL MAKE THIS ALL WORK.
AND THESE ARE ALL ACTUATED THROUGH THE PLANT.
SO THEY HAVE ACTUATORS ON 'EM THAT THEY CAN ADJUST 'EM JUST BY, FROM THEIR DESK FROM A COMPUTER, ADJUST HOW THEY OPERATE.
SO THAT'S THE SCADA SYSTEM PART OF THIS TWO ADJUSTMENTS.
SO THEY SHOULD BE ABLE TO KNOW PRETTY MUCH RIGHT AWAY IF IT'S WORKING.
I AGREE WITH THE COUNCILWOMAN BURGE.
UM, WITH THAT BEING SAID, UH, YOU SAID PART OF IT'S THIS YEAR ON THE BUDGET PARTS NEXT YEAR.
SO WHAT'S THE BREAKDOWN? WHAT'S COMING OUT THIS YEAR VERSUS NEXT YEAR? WELL, WE DID A, THERE'S A, THERE WAS A PHASE ONE TO THIS AND IT WAS, UH, WE HAD MONEY IN THE VEIA BUDGET TO PAY FOR THAT.
SO SOME OF THE LITTLE BIT OF THE WORK WAS BEING DONE PRETTY MUCH NOW STARTING, BUT PHASE TWO WAS STARTING AFTER JANUARY 1ST.
OR THEY'LL START SOME OF THE PIPING IN THE VALVES THEN.
BUT A LOT OF THE MATERIALS, EVEN FOR THAT, IS COMING LIKE SIX MONTHS FROM NOW.
SO THEY MAY DO THE FILTER REPLACEMENT AT SOME POINT IN THERE TOO, BUT THEY DON'T WANNA DO THAT TOO EARLY.
'CAUSE THEY MIGHT LOSE SOME OF THAT FILTER, STILL LOSE SOME OF IT.
SO, UM, LIKE I SAID, I THINK WE CAN PROBABLY PULL OUT THE, WELL ALL OF IT'S GONNA BE SPENT NEXT YEAR, IF THAT'S YOUR QUESTION.
BUT SOME OF IT'S BEING ENCUMBERED FOR NEXT YEAR'S BUDGET.
SO I THINK ABOUT 500,000 IS CARRIED FROM THIS YEAR INTO NEXT YEAR.
SO REALLY NONES BEING SPENT RIGHT THIS MINUTE? NOT ON THIS PHASE, NO.
ANY OTHER QUESTIONS? HEARING NONE.
TO MOVE THIS AHEAD TO THE COUNCIL MEETING? YES.
[ 2025 City Employee Health Insurance]
CITY EMPLOYEE HEALTH INSURANCE.UM, THIS IS OUR ANNUAL LEGISLATION IMPROVING EMPLOYEE HEALTHCARE.
UM, WORKING WITH OUR, THE CITY'S INSURANCE AGENT, WHICH IS MARSH MCLENNAN, RECEIVING QUOTES FOR RENEWAL.
UM, YOU WILL NOTICE IN YOUR PACKET THERE WAS NOTHING, EVERYTHING WAS BLANK.
UM, THIS IS LITERALLY HOT OFF THE PRESSES AS OF FOUR O'CLOCK THIS AFTERNOON.
KATE, CAN YOU MOVE YOUR SPEAKER CLOSER OR DO PLEASE? SORRY, MY VOICE DOESN'T CARRY.
SO WE'VE WORKED WITH OUR, OUR INSURANCE AGENT TO GET QUOTES.
UM, THE FIRST QUOTE HAS COME IN FROM OUR, OUR CURRENT CARRIER, UM, AT $1.2 MILLION OVER OUR CURRENT, UH, PREMIUM.
THE REVISED QUOTE THEY BROUGHT IN WAS ONE POINT MILLION DOLLARS, UH, A LITTLE BELOW.
SO, UM, MR. RUSSELL AND I TALKED WITH OUR INSURANCE AGENT AND WE THOUGHT, WELL, WE PROBABLY NEED TO, TO, UH, BID THIS OUT.
SO THEY SHOPPED IT OUT AND UHC ACTUALLY CAME BACK THIS AFTERNOON WITH A VERY COMPETITIVE QUOTE.
UM, UHC HAS OFFERED THE CITY TO BUNDLE MEDICAL, DENTAL, AND VISION FOR AN INCREASE OF ABOUT $320,000 OVER WHAT WE'RE CURRENTLY PAYING.
SO THAT AMOUNT IS ACTUALLY ABOUT $674,000 UNDER WHAT THE CURRENT CARRIER HAD QUOTED.
SO I THINK THAT'S TREMENDOUS
YES, I THINK WE'RE VERY LUCKY WITH THAT.
UM, UHC WILL ALSO PROVIDE A ONE-TIME IMPLEMENT IMPLEMENTATION CREDIT OF $50,000.
SO WHEN WE GET OUR FIRST INVOICE, THEY'LL TAKE $50,000 OFF OF THAT INVOICE AND THEY'LL ALSO PROVIDE US WITH $10,000 WORTH OF WELLNESS FUNDS.
SO THE CITY WILL BE ABLE TO USE FOR JUST WELLNESS.
SO WITH THAT BEING SAID, STAFF WOULD LIKE TO MOVE FORWARD WITH LIFE INSURANCE, UM, ALSO TO CHANGE THAT TO NEW YORK LIFE, THAT WILL ACTUALLY PROVIDE A LOWER COST TO OUR EMPLOYEES WITH, IF THEY WANT TO ENROLL IN VOLUNTARY LIFE INSURANCE.
SO WE WOULD LIKE TO RECOMMEND ON LEGISLATION FROM MONDAY NIGHT TO APPROVE THE CHANGE IN MEDICAL, DENTAL AND VISION INSURANCE TO UHC, WHICH IS UNITED HEALTHCARE AND LIFE INSURANCE TO NEW YORK LIFE, NOT TO EXCEED AN AMOUNT OF $4.3 MILLION, WHICH THAT AMOUNT ALSO INCLUDES ALL THE CONTRIBUTIONS THE CITY PROVIDES FOR HSAS AND HRA.
SO IN THAT, DO YOU HAVE ANY QUESTIONS? ANY QUESTIONS? NANCY? BARB.
HEY, DO THEY HAVE CURRENTLY HAVE LIFE INSURANCE? YES.
SO WHAT HAPPENS? DO THEY GET MOVED OVER TO THE NEW POLICY? I MEAN, YES.
EVERYTHING WILL GET MOVED OVER.
SO EVERYTHING THEY PAID INTO MM-HMM.
OUR INSURANCE AGENT, THEY REALLY, I EVEN CALLED 'EM BACK TODAY AND I SAID, SO HOW DID YOU GET THIS
ANYONE ELSE? ANITA, DO WE HAVE EMPLOYEES DO LIKE HEALTH INCENT INCENTIVES? LIKE IF THEY GO, YOU KNOW, WHEN I WAS AT THE COUNTY, WE HAD THINGS LIKE, IF WE DID THESE
[01:00:01]
LUNCH AND LEARNS ABOUT, YOU KNOW, STOPPING SMOKING OR WHATEVER ELSE, THEN WE GAVE 'EM, YOU KNOW, CREDIT KNOWING THAT THAT WOULD HELP THEIR HEALTH AND ALSO LOWER OUR RATES IN THE FUTURE.DO WE DO ANY INCENTIVE PROGRAMS LIKE THAT? WE DO, WE'VE STARTED WELLNESS PROGRAM AGAIN, AND WE DO INCENTIVES WITH THE WELLNESS PROGRAM.
WE PROVIDE, UM, OUR HR SPECIALISTS, SHE'LL GET LIKE LITTLE, I WANNA SAY TRINKETS, BUT STUFF TO GET PEOPLE ENGAGED.
UM, THERE'S REALLY NOT A WHOLE LOT OF INCENTIVE WE CAN PROVIDE OTHER THAN THOSE LITTLE THINGS.
UM, RIGHT NOW THE, YOU KNOW, THE CITY'S PAYING A HUNDRED PERCENT THE PREMIUM, SO IT'S HARD TO INCENTIVIZE ON TOP OF THAT BECAUSE I KNOW WITH THE COUNTY, AND AS I SAID, I'VE BEEN RETIRED FOR A WHILE, BUT THEY WOULD DO, UM, LIKE FOR YOUR HSA MM-HMM.
INCENTIVES AND WORK THAT I, I REMEMBER I WAS WALKING, YOU KNOW, FIVE KS BECAUSE THAT WAS PART OF THE INCENTIVE PROGRAM TO GET THAT EXTRA MONEY.
SO I JUST DIDN'T KNOW IF WE DID A PROGRAM KIND OF LIKE THAT OR NOT.
WE DON'T, LIKE I SAID, WITH THE WELLNESS PROGRAM, WE'VE ACTUALLY GOT A COMMITTEE NOW TOGETHER, AND THAT'S SOMETHING THAT WE'VE TALKED ABOUT AS TO WHAT WE CAN DO.
SO IF YOU GO GET A PHYSICAL, UM, COULD YOU PROVIDE US, YOU KNOW, NOT WITH THE PHYSICAL, BUT THAT YOU'VE HAD YOUR PHYSICAL, AND MAYBE WE CAN DO INCENTIVIZE SOMEHOW, WHETHER IT IS WITH AN HSA OR IT COULD BE, UM, I'M JUST GONNA THROW SOME OTHER, LIKE TIME OFF OR SOMETHING THAT WOULD GET PEOPLE ENGAGED TO DO THOSE THINGS.
'CAUSE IF THEY DO THE PROGRAM THEN AND THEY STAY IN GOOD HEALTH, THEN MM-HMM,
SO THOSE, THOSE ARE SOME THINGS THAT THE COMMITTEE, WE'VE THROWN OUT TO THEM TO TRY AND SEE IF WE CAN GET PEOPLE ENGAGED, MORE ENGAGED, UM, JUST IN GENERAL.
ANYONE ELSE? UM, KATIE, I JUST WANNA MAKE A COMMENT IN MY SHORT TIME BEING INVOLVED WITH THE CITY, UH, I HAVE SEEN YOU BEFORE US, UH, AT EACH RENEWAL PERIOD, AND IT SEEMS TO GET TOUGHER WITH EACH RENEWAL PERIOD.
UM, THE BALANCE THAT YOU HAVE TO STRIKE BETWEEN PROVIDING FOR OUR EMPLOYEES, UH, TO GIVE THEM EXCELLENT COVERAGE AND MAINTAIN THE, UH, COST BENEFIT TO THE CITY IS, UH, JUST A PHENOMENAL EFFORT.
AND I JUST WANT TO APPLAUD YOU FOR EXEMPLARY EFFORT IN MAKING THIS HAPPEN EVERY TIME THAT YOU GO THROUGH THIS.
UH, THANKS TO YOU AND YOUR STAFF.
AND I WILL, I WILL SAY, KIND OF PIGGYBACK ON THAT, UHC IS GIVING US LIKE, AND SIMILAR, SO THEY'RE TAKING OUR CURRENT PLAN AND THEY ARE PRETTY MUCH MATCHING.
SO WE CAN'T REALLY, I MEAN, IT'S, IT'S PRETTY GOOD.
UH, WITH THAT, UM, ANY PROBLEM MOVING THAT ON TO THE COUNCIL MEETING? SEEING NONE, WE'LL GO TO UH,
[ Supplemental Appropriations]
THREE F SUPPLEMENTAL APPROPRIATIONS.MR. BELL, GOOD EVENING, VICE MAYOR AND COUNCIL MEMBERS.
I HAVE BEFORE YOU, UH, WAS ALSO INCLUDED IN YOUR PACKET.
UH, SEVERAL, UH, BUDGET CHANGES, UH, TRYING TO GET AS MANY AS POSSIBLE, UH, TAKEN CARE OF, SO I DON'T HAVE TO GIVE YOU TOO MANY IN NOVEMBER, DECEMBER, UH, WHEN IT GETS, UH, NEAR THE END OF THE YEAR AND WE'RE CRUNCHING THE BUDGET OUT.
SO WHAT I'VE GOT FOR YOU TONIGHT IS, UM, UH, FIRST OF ALL, A $600,000 RETURN OF AN ADVANCE.
UH, THIS IS ACTUALLY FROM NOTES THAT WERE, UM, DONE LAST YEAR.
AND, UM, SOMETIMES I PRE-FUND SOME PROJECTS THAT NEED TO GET DONE.
AND SO THE WA THE GENERAL FUND SENT TO THE WATER RESERVE FUND, UH, SOME, UH, $600,000, THE NOTES SHOULD HAVE PAID BACK THAT, UH, ADVANCE.
SO, UH, IT WASN'T IN THE BUDGET, SO I CAN'T DO IT TILL IT'S BUDGETED.
SO BRINGING THAT BACK TO COUNCIL.
UM, NEXT ITEM I HAVE IS, UM, UH, $325,000, UH, TRANSFER FROM THE ARPA FIRST RESPONDERS GRANT FUND TO THE FIRE FUND.
UH, AS YOU KNOW, WE'VE ALREADY, UM, APPROVED, UH, THE FIRST RESPONDER, UH, GRANT FUND.
SO WHAT THEY WANT TO DO NOW IS GIVE US ALL THE GRANT MONEY UP FRONT.
THIS IS GOING TO PAY FOR, UM, OVERTIME ISSUES THAT WE'RE DOING ALL THE WAY THROUGH JUNE 30TH OF NEXT YEAR.
AND SO I THOUGHT IT WAS JUST GONNA BE A LITTLE BIT THIS YEAR, A LITTLE BIT NEXT YEAR.
AND NOW THEY WANT TO GIVE US ALL THE MONEY.
SO, UM, SO IF THEY'RE GONNA DO THAT, THAT'S, THAT'S GREAT.
AND WE'LL JUST TRANSFER THAT OVER TO THE FIRE FUND AND, AND I'M SURE WE CAN FIND WAYS TO SPEND IT.
SO, UM, NEXT ITEM I HAVE IS, UM, $50,800 FOR INCREASED ELECTRIC COSTS.
UH, ONE OF MY STAFF MEMBERS, UH, CALCULATED OUT WHAT, UH, OUR ELECTRIC NEEDS WILL BE IN THE DIFFERENT ACCOUNTS.
UH, 'CAUSE YOU KNOW, A ES HAS RAISED RATES, AND SO 50,800 SHOULD COVER IT THROUGH THE REST OF THE YEAR.
UH, A LOT OF THAT'S, UH, STREET LIGHTING, ELECTRIC TO LIGHT ALL THE STREETS, UH, AND SO FORTH.
UH, THEN, UM, TONY HAS ASKED FOR $5,250,
[01:05:01]
UH, ADDITIONAL IN THE BUDGET FOR COUNSEL, FOR LEGAL ADS AND PUBLIC NOTICES.AND SO I GOT THAT, WHICH SHOULD, WE SHOULD SAY, AS A ONE-TIME EXPENSE FOR THE, THAT'S REQUIRED UNDER THE OHIO REVISED CODE FOR THE, UH, CITY CHARTER AMENDMENTS.
WE HAVE TO ADVERTISE THOSE IN A NEWSPAPER OF GENERAL CIRCULATION.
SO, YEP, THAT'S NOT AN OPTION, BUT IT IS A ONE TIME EXPENSE.
UH, IT WON'T BE IN THE 25 BUDGET.
UH, I'VE ALSO GOT, UH, $15,100 FOR TRAINING AND CONSULTING NEEDS IN THE MANAGEMENT DEPARTMENT.
UH, I'VE GOT, UH, AN ESTIMATED $90,000 FOR, UH, POTENTIAL LEGAL EXPENSES FOR THE REMAINDER OF 2024.
I REALLY, I'M KIND OF MAKING THAT NUMBER A LITTLE HIGH 'CAUSE I DON'T WANNA HAVE TO COME BACK TO COUNSEL.
UM, ESTIMATING WHAT THE BILLS WILL BE THAT WE GET FROM, UH, BOTH OF OUR LEGAL TEAMS THAT WE HAVE RIGHT NOW.
UM, FIVE THOU, I'M SORRY, $8,525 FOR INCREASED COUNTY AUDITOR SETTLEMENT FEES.
NOW THAT WE'VE GOT OUR SECOND HALF SETTLEMENT, WE KNOW HOW MUCH THOSE FEES ARE.
AND, UM, IT'S A GOOD THING THAT I'M COMING BACK TO YOU AND SAYING, HEY, THERE'S MORE FEES, BECAUSE THAT MEANS THEY COLLECTED MORE MONEY AND GAVE THE MONEY TO US.
SO AS THEY COLLECT MORE, THE FEES GO UP, UH, OVER ABOVE MY, UH, ORIGINAL ESTIMATE FOR THESE, THIS YEAR'S BUDGET, UH, $3,500 FOR INCREASED ELECTRIC COSTS IN THE STATE HIGHWAY FUND, UH, $53,403 FOR NOTE ISSUANCE COSTS.
AS YOU KNOW, WE ISSUED NOTES IN NOVEMBER, UM, IN, UH, JULY, UH, FOR, UM, THE PUBLIC WORKS FACILITY IN THE, UM, UH, NEW CITY HALL.
AND, UM, SO THOSE ISSUANCE COSTS, NOW THAT EVERYTHING'S FINISHED, $53,403, UH, I WILL BE COMING BACK TO COUNCIL, UH, PROBABLY THE SECOND MEETING IN NOVEMBER.
UH, WELL, THE ONLY MEETING IN NOVEMBER, UM, WITH, UM, I SHOULD BY THEN KNOW THE ISSUANCE COSTS FOR THE NOVEMBER NOTE ISSUE THAT, UH, COUNSEL'S ALREADY APPROVED.
THOSE ARE, THE SALE OF THOSE NOTES IS GONNA HAPPEN.
UM, WELL, THE, UM, THE, THE PRICING OF THEM WILL ACTUALLY BE THIS THURSDAY AND THE, UH, SETTLEMENT WILL BE NOVEMBER 6TH.
SO WHEN ALL THAT GETS TAKEN CARE OF, I'LL COME BACK WITH, UM, ADDITIONAL ASK FOR ISSUANCE COSTS FOR, UH, THOSE NOTES THAT'LL BE IN NOVEMBER.
AND THEN FINALLY, UH, $3,189,700.
SOUNDS LIKE A LOT OF MONEY, BUT IT REALLY ISN'T.
IT WAS BUDGETED IN THE WRONG FUND.
SO, UH, HAD BUDGETED IT IN THE, UH, CAPITAL IMPROVEMENT FUND, AND IT REALLY SHOULD HAVE BEEN IN THE TED FUND, UH, TRANSFORMATIVE ECONOMIC DEVELOPMENT FUND.
SO I'M JUST ASKING COUNSEL TO SUBTRACT, YOU'LL PROBABLY NOTICE IN THE LEGISLATION I HAVE SUBTRACTION IN THE CAPITAL FUND FOR 3 MILLION 180 9 700.
AND THEN, UH, AN INCREASE IN THE DEBT SERVICE PORTION OF THE CAPITAL, UH, IMPROVEMENT FUND, UH, I'M SORRY, THE TED FUND FOR 3 MILLION 180 9 700.
IT BALANCES YOU HAVE A NEGATIVE AND A POSITIVE.
UH, IT WAS JUST BUDGETED AT THE BEGINNING OF THE YEAR IN THE WRONG FUND.
SO I'M ASKING COUNSEL TO MAKE THAT CORRECTION NOW.
SO WE WILL PAY IT OUT OF THE CORRECT FUND.
HEY, JIM, CAN YOU TELL ME THAT AMOUNT ON AN INCREASED COUNTY ORDER SETTLEMENT FEE? OH, YES.
I, UH, JUST TONIGHT AS, AS I WAS GOING OVER MY PAPERWORK, I THINK IN THE COUNCIL PACKET, I SAID 1,525 AND THERE WAS A $7,000 ITEM THAT I HAD NOT, UH, AT.
THEY WERE BOTH SETTLEMENT COSTS FROM TWO DIFFERENT FUNDS.
AND SO I'M TELLING YOU THE NEW NUMBER RIGHT NOW, UH, BUT IN YOUR PACKET IT DID SAY 1,525.
I JUST WANTED TO GET THAT CLARIFIED.
VERY GOOD CATCH CHANGE THAT, THANK YOU.
ANYONE ELSE? ANITA? I'M JUST CURIOUS.
THREE FIVE, I I'M NOT QUESTION IT, BUT YOUR MICROPHONE, OH, SORRY.
WHAT, WHAT DID, I MEAN, WHAT ELECTRIC DO WE PAY INTO THIS? SO THE STATE HIGHWAY FUND, UM, WE RECEIVE, UH, FUNDS IN FROM LIKE VEHICLE REGISTRATIONS, GAS TAX.
AND SO THE STATE HIGHWAY FUND IS ONLY FOR EXPENSES THAT WE HAVE ON THE STATE HIGHWAYS.
SO I HAVE TO BE VERY CAREFUL THAT, SO THE ELECTRIC, THAT LIGHTS, THE LIGHTS ON 2 0 1 AND 2 0 2, THAT GETS PAID OUTTA THAT FUND.
SO THAT'S, UH, AND OF COURSE, YOU KNOW THAT, THAT ALL THE ELECTRIC COSTS INCREASE OVER, UH, MULTIPLE FUNDS, BUT THAT ONE IN PARTICULAR WAS $3,500
I'M LIKE, WHAT'S THE SEPARATION? WHAT ARE WE PAYING HERE? AND THE OTHER ONE WAS 15,100 FOR TRAINING AND CONSULTING NEEDS.
WHAT TRAINING AND CONSULTING ARE WE DOING HERE AT THE END OF THE YEAR? I KNOW, UM, SOME OF THAT WAS FOR, UH, JEFFREY'S TAKING A CLASS AT, UH, OHIO STATE.
I THINK HE MIGHT BE DOING THAT REMOTELY.
UM, UM, AND, UM, I THINK THERE WAS
[01:10:01]
THE OTHER IS THE NEW MIMI CONTRACT, THE, THE PARDON ME, THE MIMI, THE NEW MIMI CONSULTING CONTRACT THAT, THAT WAS THE OTHER MONTH.THE, UM, UH, TO, THAT'S JUST FOR TWO AND A HALF MONTHS OF, UH, MIMI.
AND THEN WE'LL HAVE IN THE BUDGET NEXT YEAR FOR THAT TO BE CONTINUED.
I WAS JUST CURIOUS WHAT THOSE MM-HMM.
ANYONE ELSE? HEARING NONE? THANK YOU MR. BELL.
AND, AND I SHOULD SAY TO TONY AS I USUALLY DO THAT, UM, SOME OF THESE ARE IMMEDIATE NEEDS.
SO IF WE COULD HAVE THAT, UH, UH, PASSED, ESPECIALLY SINCE THERE WON'T BE ANOTHER MEETING FOR A MONTH, UH, IT WOULD BE NICE TO HAVE THAT PASSED.
SO, WE'LL, WE'LL NEED TO WAIVE THE, UH, THE SECOND MEETING AND, UH, ADOPT IN THE SAME EVENING AT THE FIRST YEAR.
EVERYBODY OKAY WITH THAT? YEP.
AND, UH, JIM, DOES THAT TAKE YOU TO G
[ Inter-Fund Transfer – Real Estate Property]
THE, UH, INTER FUND TRANSFER? UH, I COULD DO THAT.UM, THIS IS, UH, ANOTHER CATCH BY OUR STAFF THAT, UM, THERE WAS SOME ASSETS HELD.
UM, YOU KNOW, WE BUY, BUY AND SELL PROPERTY AND, UH, WE TRY AND HAVE ALL THAT PROPERTY IN THE TRANSFORMATIVE ECONOMIC DEVELOPMENT FUND AND FOUND THAT THERE'S SOME PROPERTY THAT'S BEING KEPT IN THE GENERAL FUND.
AND SO I'M JUST COMING TO THE AUDITORS HAVE SAID, COULD YOU PLEASE HAVE COUNCIL PASS LEGISLATION THAT MOVES THAT ASSET TO THE TRANSFORMATIVE ECONOMIC DEVELOPMENT FUND? UH, IT, IT REPRESENTS TWO PARCELS ON, UH, CEDAR, UH, CEDAR HILL DRIVE.
UM, ONE IS, UH, 5.71 ACRES AND THE OTHER IS 27.93 ACRES.
AND SO WE'RE JUST ASKING THAT TO BE MOOT.
SO IF THAT, IF THE CITY EVER SELLS THOSE PROPERTIES, THE PROCEEDS OF THAT CAN GO INTO WHAT I CALL THE TED FUND.
AND, UM, AND THEN THAT CAN BE USED FOR OTHER ECONOMIC DEVELOPMENT NEEDS ACROSS THE CITY.
AND, UH, AGAIN, UH, SAME TYPE OF TIMELINE ON THAT.
DO YOU NEED THAT? I BELIEVE THAT'S A RESOLUTION.
UH, YES, IT'S A RESOLUTION, SO IT JUST NEEDS ONE READING AND THAT'LL APPROVE IT MONDAY NIGHT.
ANY QUESTIONS FOR JIM ON THAT? SEEING NONE.
TO PUT THAT ON MONDAY'S AGENDA AND YESES.
[ Granger Property Development, LLC – Purchase Agreement]
GRANGER PROPERTY DEVELOPMENT, LLC PURCHASE AGREEMENT.IT'S GONNA BE YOUR, YEAH, THAT WILL BE, YOUR HONOR.
UH, SO THIS IS A RESOLUTION AND DEVELOPMENT AGREEMENT, UH, OR PURCHASE AGREEMENT TO SELL 5.6, UH, ACRES OF REAL ESTATE THAT WE OWN JUST NORTH.
WELL, IT'S ON EXECUTIVE BOULEVARD ON THE NORTH SIDE, ESSENTIALLY ACROSS FROM TJ CHUMPS.
UM, THIS IS, WE ARE PROPOSING TO SELL THIS TO AN AFFILIATE OF THE GROUP THAT BOUGHT THE 17 ACRES DIRECTLY BEHIND IT.
UH, SO THIS WOULD, UH, EFFECTUATE AND ALLOW THEM TO BEGIN THEIR PROJECT, UH, WHICH IS ROUGHLY 300, UH, UNITS OF, OF RESIDENTIAL UNITS, AS WELL AS 11,000 SQUARE FEET OF, UM, RETAIL.
UM, SO THEY HAVE HAD SOME FITS AND STARTS WITH THIS PROJECT, BUT, UM, THEY ARE READY TO MOVE FORWARD AND ARE, UH, ASKING US TO MOVE FORWARD WITH THIS PURCHASE AGREEMENT.
THEY WILL BE COMING TO PLANNING COMMISSION, UH, LIKELY IN NOVEMBER FOR A MODIFICATION OF THEIR, UM, BASIC OR A MINOR MODIFICATION OF THEIR BASIC DEVELOPMENT PLAN TO SPLIT THE PROJECT INTO TWO PHASES.
UH, 147 UNITS IN THE BACK AND 184 UNITS, UH, IN THE FRONT.
THE OVERALL DENSITY DOESN'T CHANGE, JUST THE PHASING, UH, CHANGES SLIGHTLY.
AND THAT'LL GO BEFORE PLANNING HAS A MINOR CHANGE.
THAT WILL BE A MINOR CHANGE BECAUSE IT, IT MEETS THE CONDITIONS OF A MINOR CHANGE.
I HAVE THESE EXTRA COPIES OF OH, OKAY.
YOU WANTED ME TO SHARE? YEAH, SO, UM, THAT WOULD BE GREAT.
UM, IT'S NOT ENOUGH FOR EVERYBODY THAT, IF YOU WANNA LOOK AT IT HAS SOME RENDERINGS AND SAMPLE PRODUCTS.
THE, THE LARGEST CHANGE, UH, FROM WHAT WAS PROPOSED IS THAT THE ORIGINAL PROJECT, UH, HAD FOUR TO FIVE, UM, PADS ALONG EXECUTIVE BOULEVARD THAT WOULD BE SOLD INDEPENDENTLY.
UM, WHAT THEY'RE PROPOSING NOW IS ESSENTIALLY, UH, TWO FOUR STORY BUILDINGS, UM, WITH 11,000 SQUARE FEET OF GROUND FLOOR RETAIL.
UM, BOTH OUR STUDIES AND ALSO THEIR INDEPENDENT STUDIES TALKING TO REAL ESTATE BROKERS WAS THAT, UH, THEY FOUND THAT SELLING INDIVIDUAL PADS WAS GONNA BE INCREDIBLY DIFFICULT.
AND THAT THE, THE MARKET AS FAR AS THE REAL, THE RETAIL ENTERTAINMENT IS REALLY FOR THAT FLEXIBLE SPACE ON THE GROUND FLOOR.
UH, SO WHAT IS LAID OUT, UH, AND YOU CAN SEE, AND THEY'VE, UH, THEY'RE WORKING ON A SIMILAR PROJECT NEAR
[01:15:01]
CLEVELAND IS WE'D HAVE TWO FOUR STORY BUILDINGS AND KIND OF A, A CENTRAL, UM, GATHERING PATIO AREA.SO YOU WOULD HAVE OUTDOOR SEATING.
IT'S BE, IT'S REALLY THE, THE, UM, THE WHOLE PACKAGE OF THE ENTERTAINMENT DISTRICT.
THERE IS ANOTHER DEVELOPER THAT'S BUILDING APARTMENTS ACROSS THE STREET FROM THE ROSE MUSIC CENTER, AARON.
AND WE'VE HEARD DATES PRIOR TO TODAY ON A START DATE, AND WE DON'T OWN THAT LAND.
SO THAT COULD BE TIED UP BETWEEN THE DEVELOPER AND THE OWNER FOR HOWEVER LONG THE OWNER WANTS TO TIE IT UP.
MY CONCERN WITH OUR PROPERTY IS THE SAME THING.
SO HAS THERE BEEN ANY THOUGHT GIVEN THAT IN THE AGREEMENT, IF THEY DIDN'T START AFTER X AMOUNT OF DAYS, YEARS, MONTHS, WHATEVER, THAT WE HAD A FIRST RIGHT.
TO, UH, PURCHASE THE PROPERTY BACK.
SO WE DID NOT HAVE A, UH, RIGHT OF FIRST REFUSAL THAT'S, THAT'S SPECIFICALLY LAID OUT IN THIS AGREEMENT.
WE COULD CERTAINLY ADD THAT THEY WOULD BE AMENABLE TO THIS WITHOUT ANY, UM, CHANGES.
THE ISSUE WITH THE OTHER APARTMENT COMPLEX THAT THEY'VE RELAYED TO US IS YES, THEY MISSED THEIR START FOR THIS BUILDING SEASON.
UM, THEY HAVE TOLD US THAT THEY PLANNED TO BREAK GROUND IN MARCH.
AND, AND I DON'T WANT TO BE MISINTERPRETED OR EXPRESSED MY CONCERNS WRONG.
SO WHEN THEY BUILD IS WHEN THEY BUILD CORRECT.
THERE'S SUPPOSED TO BE APARTMENTS BUILT ON OUR 17 ACRES THAT WE SOLD.
AND I THINK THAT'S BEEN DELAYED.
AND THAT'S AFTER, WAS DELAYED THE FIRST TIME.
I I, I JUST WANT TO PUBLICLY STATE THAT.
AND IF THERE'S ANYTHING WE CAN DO, WE SHOULD TO PROTECT OURSELVES BECAUSE WE, WE WORKED HARD TO OBTAIN THAT PROPERTY, AND IF WE LOSE CONTROL OF IT, IT COULD SIT FOR DECADES.
THERE, THERE'S INVESTORS WITH ENOUGH MONEY THAT COULD BUY THAT, AND IT'D BE NO MORE THAN A THUMB TACK ON A MAP IN SOME OTHER CITY IN CHICAGO.
WE WILL ADD A RIGHT OF FIRST REFUSAL.
UM, AND IF WE WANT US TO BRING THAT BACK, UM, I JUST, I JUST WANT TO MAKE SURE IT'S IN THERE.
I DON'T CARE IF YOU BRING IT BACK.
I, YOU KNOW, IF YOU HAVE TO BRING IT BACK, DO, BUT THAT'S NOT MY CONCERN.
IMPLEMENT THAT JUST AS LONG AS IT GETS IMPLEMENTED.
MY NEXT AND LAST QUESTION YEP.
IS, DOES THAT LEAVE ANY ACRES OF THAT SITE THAT WE PURCHASED? YES.
WE WOULD STILL HAVE ANOTHER 22 ACRES, UM, TO THE EAST OF, OF THE, OF THAT.
AND, AND I THINK THEY'RE LEGITIMATE CONCERNS.
VICE MAYOR WEBB, CAN YOU CLARIFY, THESE APARTMENTS ARE GONNA GO ON WHAT PARCEL? UM, SO IF YOU'RE LOOKING AT THE SITE, UH, THAT THE PARCEL MAP, SO THEY WOULD, THEY WOULD BE ON THE, UM, WEST PARCEL? YES.
SPLIT BETWEEN THE ORANGE AND THE GREEN.
THANK YOU SO MUCH FOR CLARIFYING THAT.
UM, I THOUGHT WE GOT A, YOU KNOW, I'M LOOKING AT ONE OF THESE, UH, DEVELOPMENTS HERE AND IT'S NOT ONLY GOT A FLAT ROOF, IT'S GOT A RECESSED ROOF.
UM, I THOUGHT WE GOT AWAY FROM THAT.
WE NEEDED SOME KIND OF A PITCH ON OUR ROOF SO THAT THE SNOW AND WHATEVER WOULD, BUT THAT, THAT WOULD HOLD WATER.
I MEAN, THAT DOESN'T MAKE SENSE TO ME.
WELL, THE THERE REALLY, THERE, IT'S A PARAPET AROUND, SO IT LOOKS LIKE IT'S FLAT, BUT IT'S ACTUALLY A SLOPED ROOF THAT'S THAT'S BEHIND A PARAPET WALL.
WHERE'S THE DRAIN OFF? IT, IT DRAINS INTO SCUPPERS THAT ARE, THAT'S WHAT THEY'RE CALLED.
THEY'RE ESSENTIALLY INTERNAL, UM, GUTTERS.
I'M COMING BACK TO AN OLD TOPIC.
WHAT ARE WE DOING ABOUT THE ROAD ON EXECUTIVE WITH ALL THESE NEW APARTMENTS? THE MORE WE GET INTO DEPTH ABOUT THIS, IF WE DON'T GET ROAD EXPANSION, THIS IS GOING TO BE, IN MY MIND, A NIGHTMARE.
I MEAN, PEOPLE GRIPED ABOUT OLD TROY.
I DIDN'T REALLY GRIPE ABOUT OLD TROY 'CAUSE
[01:20:01]
I KNEW HOW TO GO THROUGH NEIGHBORHOODS.YOU GET ON EXECUTIVE AND THERE'S A TRAFFIC ISSUE, YOU HAVE NOWHERE TO CUT OFF THAT.
WHAT ARE WE DOING? SO WE HAVE, UH, ROOM TO EXPAND ON BOTH THE NORTH AND SOUTH SIDE IF IT'S NECESSARY.
UM, I WOULD ARGUE THAT AT THE MOMENT, AND EVEN WITH THESE UNITS THAT ARE BEING PROJECTED, UM, THE, THE WIDENING TO FIVE LANES WOULD BE COUNTERPRODUCTIVE TO A, UH, AN ENTERTAINMENT DISTRICT FEEL.
YOU, YOU WOULD LOSE THE ENTIRE PEDESTRIAN FEEL, UH, OF, OF A FEELING OF WHAT YOU'RE TRYING TO GET AROUND THE ROADS.
SO WE'VE GOT THE ROOM IF WE NEED TO.
AND THE SETBACKS FOR THE PARKING LOTS, UM, THAT WE, THAT WE'VE LAID OUT ON BOTH, UM, REVERB AS WELL AS THIS PROJECT, AS WELL AS THE LAND THAT WE OWN, UM, WEST OF, UH, TJ CHU'S, THERE IS RIGHT AWAY WITHIN THAT'S AVAILABLE IF WE NEEDED TO, TO ADD A LANE.
BUT AT THIS POINT IN TIME, BASED ON OUR PROJECTIONS, WE DON'T THINK IT'S NECESSARY, NOR DO WE THINK IT WOULD, WOULD REALLY ENHANCE THE LIVABILITY OF THAT AREA.
NOW THAT'S, AT THIS POINT IN TIME, THINGS COULD CHANGE, BUT WE HAVE THE ROOM.
I JUST, I'M THINKING IT'S EASIER TO DO IT NOW IN MY MIND THAN IT WOULD BE LATER IN LIFE.
WELL, THAT'S JUST MY TAKE ON IT.
BUT I WOULD, UH, I WOULD ONLY ADD THE, UH, I HEARD SOME SIMILAR CONCERNS WHEN, UM, PARKVIEW CAME IN, UH, THAT THE TRAFFIC WAS GOING TO BE A NIGHTMARE ON, ON BRAND PIPE.
UH, AND THE IMPACT OF PARKVIEW, FOR THOSE OF YOU WHO GO UP THAT WAY, I GO EVERY DAY, UH, HAS BEEN NEGLIGIBLE.
UH, THERE'S VERY LITTLE, UM, TRAFFIC IMPACT COMING FROM THE APARTMENTS OF PARKVIEW.
NOW, I WILL SAY THAT WE WILL PROBABLY NEED TO ACTIVELY MANAGE THE, THE TRAFFIC IN A DIFFERENT MANNER THAT WHEN THERE'S A SHOW, UM, BUT THE IMPACT FROM THE RESIDENTIAL UNITS THEMSELVES, I DON'T THINK WILL BE THAT GREAT.
UM, AARON, YOU HAVE NO PROBLEM THEN WITH WHAT COUNCIL CAMPBELL HAS SUGGESTED IN GETTING THAT, UH, PROVISION, UH, ENTERED IN.
WOULD PLANNING COMMISSION SEE THAT BEFORE THIS NOVEMBER PRESENTATION AS PART OF THE AGREEMENT? SO PLANNING COMMISSION WOULD NEVER SEE OUR DEVELOPMENT AGREEMENTS AS IT RELATED TO, UM, A WRITER OF FIRST REFUSAL.
UM, YES, I THINK, LET ME, I WILL TALK TO THE DEVELOPER AND THEN GET WITH TONY AS FAR AS WHETHER OR NOT THIS NEEDS TO BE PUSHED TO NOVEMBER OR WHETHER WE CAN AMEND THAT CONTRACT AS DRAFTED IN TIME FOR MONDAY.
UM, THEY STILL, UM, ARE, THEY'RE STILL WORKING ON SOME OF THEIR ENGINEERING PLANS, BUT THEY ARE STRIVING TO MEET THAT NOVEMBER, UM, DEADLINE WITH, WITH PLANNING COMMISSION.
AND I THINK THAT THAT HAPPENS REGARDLESS OF WHETHER WE'RE, WE'RE PLANNING COMMISSION ON THE 15TH AND THEN HERE ON THE 28TH, I BELIEVE, NOVEMBER 25TH.
I, I WOULD JUST HAVE TO SAY, I, I ECHO, UM, COUNCILMAN CAMPBELL'S CONCERN AND WOULD LIKE TO SEE THAT BEFORE MONDAY.
UH, I HESITATED IF I WAS GONNA SAY ANYTHING BECAUSE IT WAS THE MAYOR'S, UH, INITIATIVE.
I KNOW THAT THE MAYOR HAS DISCUSSED WITH STAFF EXECUTIVE BOULEVARD AND THE NEED TO WIDEN IT.
AND I THINK, ERIN, YOU TALK ABOUT FUTURE RIGHT? OF WAY THAT'S BEEN DESIGNATED LIKE AT THE REVERB, IS THAT WHAT IT'S CALLED? Y YEAH.
BUT SO WE'VE GOT AVAILABLE LAND ALONG, UH, THE FRONTAGE OF THE ROWS YES.
AND THEN WE WOULD, AND THE WAY THE CREEK KIND OF COMES ACROSS, IF WE WERE TO WIDEN IT, WE WOULD JUMP ACROSS ROUGHLY THERE, KIND OF WHERE TJ CHUMPS IS, AND THEN TAKE RIGHT AWAY OFF THE NORTH SIDE THAT'S BETWEEN THE CREEK AND THE, AND, AND THE PHYSICAL LAYOUT.
THAT'S HOW WE WOULD MAKE IT HAPPEN.
BUT YOU HAVE COMPREHENSIVELY LOOKED AT THAT.
IT'S COME UP ALL IT HA IT COMES UP OFTEN AND, AND YOU'VE, YOU'VE LITERALLY DECIDED WHICH SIDE TO TAKE, WHAT LAND TO MAKE AND WIDEN THE ROAD NECESSARY.
ALL THE WAY UP TO THE INTERSECTION.
AND THE REASON WHY I BRING THIS UP, I HAD TALKED TO JEFF, AND JEFF HAD CONVEYED A DISCUSSION, I DON'T KNOW IF HE HAD IT WITH BRIAN OR WITH YOU, BUT THE ACTUAL INTERSECTION OF BRANT PIKE AND TWO OF BRANT PIKE AND EXECUT BOULEVARD, AND THAT HE WANTS TO MAKE SURE THAT WE'VE GOT THOSE IMPROVEMENTS READY TO GO.
SO DEPENDING ON HOW MANY BUSINESSES THAT
[01:25:01]
WE DO PLUG IN, THAT WE ADDRESS THE CONCERN.SO I, I JUST WANNA SAY YOU'RE NOT THE ONLY PERSON THAT'S LOOKING AT THAT.
AND I KNOW THE MAYOR FROM HIS POSITION HAS LOOKED AT IT BECAUSE I QUESTION HIM ON IT AND HE SAID HE'D HAD THE DISCUSSION.
SO, SO WE HAVE THE RIGHT OF WAY.
SO I WANTED, I JUST WANTED TO BE SPECIFIC ABOUT THAT.
BUT YOU'VE TALKED ABOUT AVAILABLE FRONTAGE, CORRECT? LIKE WHAT WE HAVE AT THE ROWS.
AND, AND WE CAN, UH, BECAUSE HE WENT AS FAR AS TO TALK ABOUT, YOU KNOW, HAVING IT EVEN MORE STRAIGHT THAN IT MIGHT BE, WHERE IT STARTS TO CURVE AROUND.
AND I, AND I HOPE JEFF'S NOT UPSET THAT I SHARED THAT.
IT'LL BE FINE, BUT I FELT NECESSARY.
HE, HE'S AT SCHOOL, HE'S NOT EVEN WATCHING.
MY, MY BIG CONCERN IS, IS I, I TOO, I'M A CONCERT GOER, MY HUSBAND, I TRAVEL AROUND AND I, I'M A PROUD PERSON OF THE ROSE.
IT IS, IN MY MIND, THE BEST VENUE I'VE EVER BEEN TO.
I DON'T WANT US TO BECOME THE MEDIOCRE VENUE BECAUSE ONE OF THE BEAUTIES IS A LOT OF OUR ACTS FOR IN CINCINNATI, INDIANAPOLIS, THEY GO TO OTHER PLACES AND WE PULL SO MANY PEOPLE FROM OTHER AREAS IF WE BECOME THAT.
THEY'LL JUST GO TO OTHER PLACES.
AND, AND I THINK JEFF WOULD'VE TO SPEAK FOR HIMSELF, BUT I THINK HE SHARES THE SAME CONCERNS.
AND, UH, I'VE HAD THE OPPORTUNITY TO DRIVE MERLY WAY AND ROY PIKE.
AND, AND I THINK JEFF WANTS TO DO SOME PRE-PLANNING, SO WE'VE GOT SOME OF OUR WORK DONE AND WE'RE NOT BEHIND THE EIGHT BALL.
I JUST DON'T WANT US TO BECOME THE, AND WE CAN GO SOMEWHERE ELSE AND SEE THE SAME ACT PLACE.
I, I CAN'T WAIT, ANITA, TO COMPARING EXECUTIVE BOULEVARD TO SOMETHING LIKE IN COLUMBUS AT NATIONWIDE ARENA, BECAUSE I THINK THAT'S WHERE YOU'RE GONNA HAVE TO DRIVE TO GET ANY MORE ENTERTAINMENT THAN WHAT WE'RE GONNA PROVIDE THE REGION.
NOT JUST OUR RESIDENTS, BUT THE REGION.
WE NEED THE TRANSPORTATION ELEMENT OF THIS WELL THOUGHT OUT AND, AND IT'S THE TIME TO DO THAT.
I'VE TALKED WAY MORE THAN I WANT.
I LOVE THAT IT'S FIVE MINUTES FROM HOME.
BUT ANYONE ELSE I KNOW THAT YOU CAN GET OUT IN 15 MINUTES AND BE HOME
I MEAN, WHERE I'VE GONE, WELL, I'VE GONE TO OTHER CONCERTS.
I WENT TO UP IN CUYAHOGA FALLS, AND I WAS TELLING THEM LAST WEEK IT TOOK AN HOUR TO GET THERE BECAUSE IT WAS A TWO LANE ROAD OUT IN THE MIDDLE OF NOWHERE.
IT TOOK US TWO HOURS TO GET OUT OF THERE.
I DON'T WANT US TO BECOME THAT.
ANYTHING FURTHER? SEEING NONE.
UH, ANY PROBLEMS WITH MOVING THIS ON AND SEEING NONE? WE'LL HAVE IT ON MONDAY AS LONG AS THAT EXHIBIT CAN BE REVISED IN, IN TIME FOR THE PANEL MONDAY.
OTHERWISE WE'LL HAVE TO PUSH IT BACK.
[ 2025 Council Work Session/City Council Meeting Schedules]
2025 COUNCIL WORK SESSION.CITY COUNCIL MEETING SCHEDULES.
TONY, UH, AS I DO EACH YEAR, UH, I COME BEFORE YOU AT THIS TIME OF THE YEAR TO APPROVE, UH, THE MEETING SCHEDULES FOR THE COUNCIL WORK SESSIONS AND THE CITY COUNCIL MEETINGS FOR 2025.
UH, THE SCHEDULES, PROPOSED SCHEDULES WERE IN THE PACKET, UM, AND DEVELOPING THE SCHEDULES, UH, THINGS SUCH AS ELECTION DAY HOLIDAYS, UH, NATIONAL NIGHT OUT, AND OTHER EVENTS THAT WE'VE TYPICALLY HAD TO WORK THROUGH, UM, WITH THE SCHEDULE EACH YEAR HAVE BEEN TAKEN INTO ACCOUNT.
AND, UH, WITH COUNSEL'S APPROVAL.
I ASKED FOR A MOTION TO BE PLACED ON THE AGENDA ON MONDAY, UH, TO APPROVE THESE SCHEDULES, UM, ALREADY HAVING A LOT OF PEOPLE CLAMORING FOR, FOR WHAT THE DATES ARE FOR THIS AND THAT TO WORK AROUND OTHER THINGS.
SO, ANY QUESTIONS ABOUT THE SCHEDULE? NONE.
AND ANY PROBLEM WITH MOVING IT ON TO MONDAY AND SEEING NONE.
UH, WE WILL MOVE ON TO THREE J, THE
[ 2025 Montgomery County Public Defender Agreement]
2025 MONTGOMERY COUNTY PUBLIC DEFENDER AGREEMENT.UM, DESPITE SEVERAL CALLS, UH, WE HAVE THE LEGISLATION, BUT FAILED TO GET THE EXHIBIT A, WHICH IS THE AGREEMENT WITH MONTGOMERY COUNTY FOR THE PUBLIC DEFENDER, UH, PROGRAM.
SO, UH, I'M GONNA HAVE TO PUSH THIS BACK TO THE NOVEMBER MEETING.
[ 2025 Miami County Public Defender Agreement]
ITEM K IS THE MIAMI COUNTY, UH, 2025 PUBLIC DEFENDER AGREEMENT.UH, THE AGREEMENT AND THE LEGISLATION WERE INCLUDED IN THE PACKET.
UH, THIS IS JUST THE ANNUAL RENEWAL TO PROVIDE, UH, SERVICES FOR INDIGENT PEOPLE, UH, THROUGH THE PUBLIC DEFENDER'S OFFICE OF MIAMI COUNTY.
UM, THE VAST NUMBER OF CASES THAT
[01:30:01]
WE GET FOR PUBLIC DEFENDER, UH, THE MINORITY OF THEM ARE IN MIAMI COUNTY.THE, THE BULK OF THEM ARE MONTGOMERY COUNTY CASES.
UM, BUT THEY'VE KEPT THE CONTRACT THE SAME AS IT WAS IN 2024, WHICH IS A PRICE OF $826 AND 88 CENTS PER CASE, UM, AS IT COMES THROUGH.
SO, UH, THIS IS A RESOLUTION AND WITH COUNSEL'S APPROVAL, UM, WE'D LIKE TO PLACE THIS ON THE AGENDA ON MONDAY FOR APPROVAL SO THAT WE CAN HAVE THESE SERVICES LINED UP SHOULD THEY BE NEEDED IN 2025.
ANY QUESTIONS? PROBLEMS? SEEING NONE.
UH, FINALLY, UM, UH, THREE L CITY
[ City Code - Supplement 19 - Adopting Ordinance]
CODE SUPPLEMENT 19 ADOPTING ORDINANCE.UH, AS I BROUGHT TO YOU MANY TIMES, AND WE HAD AT THE LAST MEETING, UH, THIS IS A, UH, ADOPTION OF A SUPPLEMENT TO THE CITY CODE.
AND THIS COVERS THE PERIOD OF APRIL 1ST, 2024 TO JUNE 30TH, 2024.
UH, THIS IS SOMEWHAT OF A FORMALITY THAT, THAT ALL THE LEGISLATION THAT COUNSEL PASSES DURING A PARTICULAR PERIOD IS SENT TO OUR CODIFICATION PROVIDER, CODIFIED INTO THE CITY CODE.
AND THIS IS THE FINAL STEP IN TERMS OF ACCEPTING THAT FORMALLY INTO, UH, THE HUBER HEIGHTS CITY CODE.
UH, IT DOES REQUIRE UNDER THE CHARTER THAT WE ADVERTISE, UH, LEGAL NOTICE OF THIS, UH, ADOPTING ORDINANCE FOR SUPPLEMENT 19, UM, WHICH HAS BEEN DONE, UM, AND, UH, TAKEN CARE OF.
UH, THIS, IF I DIDN'T SAY IT, IT COVERS THE PERIOD APRIL 1ST, 2024 TO JUNE 30TH, 2024.
AND, UM, THIS IS AN ORDINANCE, SO IT COULD GO TO A SECOND READING, BUT I'D LIKE TO HAVE IT ON THE AGENDA ON MONDAY FOR FIRST READ.
GREAT QUESTIONS, COMMENTS OR CONCERNS? SEEING NONE.
AND, UH, I HAVE BEEN TOLD THAT THERE IS A NEED FOR AN EXECUTIVE SESSION THIS EVENING, TONY ROGERS.
UH, WE NEED A MOTION TO GO INTO EXECUTIVE SESSION FOR DISCUSSIONS WITH AN ATTORNEY FOR THE CITY CONCERNING DISPUTES THAT ARE THE SUBJECT OF PENDING OR IMMINENT COURT ACTION.
AND WITH THAT, WE'LL LOOK FOR A MOTION THUS ON.
MARK CAMPBELL, UH, ANITA WITH A SECOND.
ANY DISCUSSION? UH, ANY DISCUSSION? SEEING NONE.
AND THE MOTION PASSES HOWEVER MANY THAT IS TO ZERO.
YOU MAY WANT TO ADD I EIGHT TO ZERO VICE MAYOR, YOU MAY WANT TO ADD THAT I DON'T BELIEVE WE'RE GOING BACK INTO PUBLIC SESSION OTHER THAN TO ADJOURN FROM EXECUTIVE SESSION.
WE COME BACK OUT AND ADUR WE HAVE TO OKAY.
JUST WE COME OUT TO SAY GOODBYE.
UM, I THINK I SAID THE TIME, TIME TOO.
THE TIME IS 7 33 OR WE'RE GOING INTO EXECUTIVE SESSION.
I GET A CALL ONCE A YEAR AND THE TIME IS 8 22.
WE HAVE RETURNED FROM EXECUTIVE SESSION.
AND WITH THAT, WE WILL ADJOURN THE MEETING AT 8 22.