Aug 05, 2024 Council Work Session

GOOD EVENING EVERYONE.

WELCOME TO THE CITY OF HUBBER HEIGHTS CITY COUNCIL WORK SESSION.

TODAY'S DATE IS AUGUST THE FIFTH.

WE'RE GETTING STARTED AT 6 0 1.

THIS MEETING IS OFFICIALLY CALLED TO ORDER.

SO KAREN, UH, WOULD YOU CALL THE ROLE PLEASE? MR. DAVIDSON? HERE.

MR. LOONEY? MRS. KITCHEN HERE.

MR. WEBB? MAYOR GORE HERE.

AND, UH, BRIAN DOESN'T NEED, UH, EXCUSE, BUT HE DID LET ME KNOW THAT HE WASN'T ABLE TO BE HERE THIS EVENING.

IS ITEM NUMBER TWO, WHICH IS APPROVAL OF MINUTES.

[2. Approval Of Minutes]

ITEM TWO A IS JULY 16TH, 20, 24 MINUTES.

UH, THOSE HAVE BEEN DISTRIBUTED TO EVERYBODY, OR IF THERE'S ANY QUESTIONS OR, UM, CORRECTIONS CONCERNS, LET US KNOW.

WHICH IS OUR WORK SESSION, TOPICS OF DISCUSSION TONIGHT.

SEEING NONE, UH, THOSE MINUTES WILL STAND AS APPROVED.

NEXT UP IS ITEM THREE,

[ City Manager Report]

AND ITEM THREE A WILL START WITH OUR REPORT.

JOHN, GOOD TO SEE YOU.

YEAH, MAJOR.

AND COUNSEL.

THANKS FOR HAVING ME AGAIN.

UM, SO COUPLE HIGHLIGHTS HERE, AND THEN WE'VE GOT A COUPLE THINGS, UM, JUST INFORMATIONAL FOR YOU.

BUT, UH, THE FIRST THING WAS, UH, WE DID HAVE UP AT THE, UM, W AT THE HEIGHTS THIS WEEKEND, WE HAD A, UH, STRONG KIDS TRIATHLON.

UH, THIS IS FOURTH YEAR THAT I'VE PARTICIPATED AND, AND HELPED OUT WITH THAT.

UM, WE HAD 265 KIDS BETWEEN THE AGES OF FIVE AND 12.

UH, KATE WAS THERE, .

IT WAS A, IT WAS QUITE, THE EVENT STARTED ABOUT EIGHT O'CLOCK AND FINISHED ABOUT 1230.

AND, UM, JUST A REALLY NICE EVENT.

THEY, THEY HUNG OUT, STAYED AFTER FOR THE FARMER'S MARKET.

UM, JUST A REALLY NICE EVENT.

SO, UH, CHRIS AND HIS STAFF DID A GREAT JOB.

UM, LOT OF, LOT OF HEALTHY KIDS OUT THERE RUNNING AROUND.

SO , IT WAS A LOT OF FUN.

UM, THE NEXT THING IS WHY WE ARE HERE TONIGHT IS OBVIOUSLY BECAUSE TOMORROW NIGHT IS THE AUGUST 6TH, UH, NATIONAL NIGHT OUT.

JUST A REMINDER TO EVERYBODY.

WE'LL BE AT, UH, WAYNE HIGH SCHOOL BETWEEN SIX AND EIGHT TOMORROW NIGHT FOR NATIONAL NIGHT OUT.

UM, ALSO WE DID START, UM, THIS PAST WEEK, UH, WEEKEND ACTUALLY ON THE FIRST, UM, REGISTERING PEOPLE FOR THE NEXT UPCOMING, UM, COMMUNITY GARAGE SALE.

UM, THAT GARAGE SALE WILL BE SEPTEMBER 12TH THROUGH THE 15TH.

UM, WE ARE, UM, WE HAVE OPENED UP, UH, REGISTRATION ONLINE.

THERE'S A FORM YOU CAN CLICK ON, FILL IT OUT.

IT'LL GET, IT'LL SEND THEM AN AUTOMATIC, UM, EMAIL THAT TELLS YOU THEY'VE BEEN SIGNED UP.

SO IF THERE'S ANY PROBLEMS WITH THAT ONLINE, UM, WE'RE DIRECTING ALL THOSE PEOPLE, UH, TO SARAH WILLIAMS AND HER CONTACT INFORMATION'S ON THERE AS WELL.

SO WE ARE STILL IN THE HYDRANT FLUSHING SEASON.

UH, THIS WEEK THEY'VE STARTED, UH, IT'S GONNA BE EVERYTHING FROM SHOAL ROAD NORTH TO THE COUNTY LINE.

SO IF YOU'RE IN THAT AREA, AGAIN, CHECK THE WEBSITE.

WE'VE GOT THE INFORMATION ON THERE, UM, HOW TO, UH, RUN YOUR WATER AND WHAT TO DO IN CASE YOU HAVE PROBLEMS. UH, AS ALWAYS, IF THERE'S AN ISSUE, UH, CONTACT THE CREW OVER AT VEOLIA.

AND THEN THE LAST TWO THINGS, UH, FIRST I'VE GOT, UH, SOME UPDATES HERE.

UH, MIKE'S PUBLIC WORKS BUILDING.

UH, THIS IS JUST A PICTURE FROM THE SITE.

THEY'VE STARTED THE GRADING AND EVERYTHING LOOKS REALLY NICE.

UM, THEY'RE GONNA CONTINUE THAT GRADING AND SITE PREP.

AND THEN CONSTRUCTION.

UH, CONCRETE WORK SHOULD START, UH, THE WEEK OF AUGUST 12TH.

UM, I DO NOT HAVE PICTURES, BUT AS I WAS WALKING DOWN HERE, CHRIS FROM THE Y SENT ME, UM, FERGUSON ACTUALLY STARTED DEMO TODAY, UM, AT THE, UH, SENIOR CENTER, WHICH IS GONNA BE THE OLD SINCLAIR BUILDING.

MM-HMM.

UM, I DID NOT HAVE TIME TO PUT THOSE ON HERE, BUT I'LL TRY AND SEND THOSE OUT IN AN EMAIL TO EVERYBODY.

SO, COOL.

ANY QUESTIONS? OKAY.

ANYTHING FOR JOHN? YES, KATE.

DO WE HAVE AN ESTIMATED COMPLETION DATE FOR THE SENIOR CENTER? I DO.

I JUST SENT THAT TO NANCY TODAY.

IS A CITIZENS WATER AND SEWER ADVISORY BOARD UPDATE.

UM, WE DO HAVE, I'VE GOT EVERYTHING FROM FERGUSON.

I'VE GOT A, UH, UH, CHART HERE WITH EVERYTHING.

IT LOOKS LIKE THEY'VE EVEN BUILT IN A WEEK OF, UM, BACKUP TIME.

AND IT IS NOVEMBER 25TH, WHICH IS RIGHT IN LINE WITH THE CONTRACT DATE OF MOVING IN DECEMBER 1ST.

AND WE ARE WORKING WITH THE SENIORS.

I KNOW NANCY'S BEEN DILIGENTLY TALKING AND WE'RE, WE'VE GOT THEIR BOARD, UH, SARAH'S MET WITH THEIR BOARD A COUPLE TIMES NOW.

UH, WE ARE TRYING TO MAKE SURE THEY GET ALL THE INPUT THAT'S NECESSARY TO GET THOSE ROOMS SET UP THE WAY THEY WANT THEM.

UM, THERE, THE GREAT PART IS THERE'S ENOUGH ROOM THERE THAT IF WE GET IN THERE AND WE DON'T LIKE THE WAY SOMETHING'S LAID OUT, WE CAN DEFINITELY MAKE SOME ADJUSTMENTS AND CHANGES FOR 'EM.

OKAY, NEXT IS ITEM THREE B, WHICH

[ Citizens Water And Sewer Advisory Board Update]

HOW ARE YOU, SIR? OH, THANK YOU VERY MUCH, MAYOR.

UM, MY NAME IS, UH, SAMUEL ROBINSON.

I AM, UH, CHAIR OF THE, UH, CITIZENS WATER AND FOR ADVISORY BOARD.

AND IT'S MY PLEASURE TO, UH, TO GIVE YOU A, THE, THE, THE CITY COUNCIL A A QUICK UPDATE AS TO WHAT WE'VE BEEN DOING FOR THIS PAST YEAR.

SO IT'S MY PLEASURE INDEED TO BE HERE.

AND THANK YOU VERY MUCH FOR WELCOMING, UH, ME AS THE REPRESENTATIVE OF, OF THE BOARD.

UH, YOU HAVE THAT PACKAGE OF MY SLIDES.

I DIDN'T KNOW IF THEY'RE GONNA BE PRESENTED OR NOT.

SO I ADDED A LITTLE BIT MORE INFORMATION IN, IN MY SLIDES.

UH, THE FIRST ITEM IS THAT WE ARE SET UP BY THE CODE OF ORDINANCE IN CHAPTER 1 67.

AND THAT

[00:05:01]

SPECIFIES OUR DUTIES.

AND I'LL COVER THAT IN A, IN A IN A MINUTE OR SO.

WE HAVE SEVEN MEMBERS, UH, AND WE'RE SPO WE HAVE STAGGERED THREE YEAR TERMS. OUR MEMBERSHIP IS BY THE, UH, CODE IS COMPRISED OF REPRESENTATIVE OF THE BUSINESS COMMUNITY AND THE COMMUNITY AT LARGE.

ALTHOUGH WE HAVE NO ONE SPECIFICALLY FROM THE BUSINESS COMMUNITY.

WE'RE ALL, UH, MEMBERS OF THE COMMUNITY AT LARGE, UH, ON THE BOARD.

UH, OUR NAMES ARE, ARE IN THE, THE PACKAGE THAT YOU HAVE HERE.

UH, I'M, I'M THE CHAIR.

MIKE MULLEN IS THE VICE CHAIR.

UH, WE DO HAVE ONE VACANCY.

AND, UH, IN EARLY JULY, THERE WAS A REQUEST THAT WENT OUT VIA THE, UH, CLERK OF COUNCIL'S OFFICE FOR ASKING, UM, CITIZENS OF HEBREW HEIGHTS IF THEY WOULD LIKE TO BE, UH, A PART OF OUR BOARD.

UH, APPLICATIONS ARE DUE IN MID AUGUST, AND SO I HOPE THAT WE, WE FILL OUR ROLE.

UM, WE, WE COMPLETELY FILL UP, AND I'LL EXPLAIN THAT IN A LITTLE BIT HERE IN A MINUTE.

WE MEET, UH, BIMONTHLY ON THE THIRD MONDAY, MONDAY OF THE ODD NUMBER OF MONTHS EXCEPT, UH, FOR JANUARY.

'CAUSE THE THIRD MONDAY IS, UM, THE HOLIDAY FOR MARTIN LUTHER KING DAY.

AND SO WE, ON JANUARY, WE MEET ON THE THIRD TUESDAY, WHICH IS ACTUALLY THE DAY AFTER THE THIRD MONDAY AT 6:00 PM IN THE POLICE COMMUNITY ROOM.

ALTHOUGH SOMETIMES WE'VE ACTUALLY BEEN MEETING BACK HERE WHEN, UH, THE POLICE COMMUNITY ROOM HAS BEEN OCCUPIED.

SO WE'VE MOVED BACK HERE, BUT, UH, USUALLY WE'RE SUPPOSED TO BE IN THE POLICE COMMUNITY ROOM.

ON, ON PAGE TWO, OUR STAFF LIAISON IS, UH, RUSS BERGMAN, UM, UH, CITY ENGINEER.

UH, WE ALSO HAVE, UH, STEPHANIE WENDA LOOK, WHO'S OUR ADMINISTRATIVE ASSISTANT, UH, FROM THE ENGINEERING DIVISION.

UH, OUR VEIA PROJECT MANAGER IS GARY BUNNELL.

AND SHE, HE REPLACED PAM WHITE AT EFFECTIVE, I THINK BASICALLY THE 1ST OF JULY.

I WAS HERE AT THE END OF JUNE WHEN YOU PRESENTED PAM A KEY TO THE CITY.

IT IS VERY NICE, AND IT'S A, IT WAS A GREAT PROCLAMATION.

SO I, I REALLY ENJOYED, UM, BEING HERE TO SEE THAT HAPPEN.

PAM HAS CONTRIBUTED AN AWFUL LOT TO THE CITY.

IT'S REALLY UNUSUAL TO SEE SOMEONE THAT HAS DEDICATED, YOU KNOW, 49 YEARS TO, TO AN ACTIVITY, ONE ACTIVITY.

AND IT'S QUITE, MAKES ME QUITE PROUD THAT SHE SPENT ALL HER TIME DOING THAT HERE FOR HARBOR HEIGHTS.

IT'S, IT'S VERY, UM, UH, ENLIGHTENING TO SEE THAT.

SO I WAS VERY HAPPY THAT THAT HAPPENED, AND I GREATLY ENJOYED THE PRESENTATION THAT MAYOR GORD MADE TO, UM, PAM.

THAT, AND WE WERE WORKING THROUGH OUR STAFF LIAISON TO DO IT, UM, HOW WE COULD PRESENT THAT TO THE CITY, AND IF WE WANTED TO GO FORWARD ON THAT, RIGHT AT THAT TIME, UH, THE STATE CAME IN, SAID THEY WILL FUND A STUDY OR ACTUALLY FOR ALL OF, FOR ALL THE DIFFERENT CITIES IN OHIO FOR THAT.

OUR, OUR TYPICAL AGENDA INCLUDES APPROVAL OF THE MINUTES FROM THE PRIOR MEETING.

THIS ONE ELECT PREPARES THOSE MINUTES.

WE HAVE, UH, PLACED ON OUR AGENDA FOR CUSTOMER COMMENTS, OLD BUSINESS, NEW, NEW BUSINESS AS NECESSARY.

OUR STAFF LAY LIAISON REPORT, MR. BERGMAN, PREPARES A REPORT, UH, AND THOSE, UH, WHAT HE PREPARES IS IN THE MINUTES.

SO IF HE GONNA WANT, ANYONE WANTS TO GO ONLINE, THEY CAN SEE WHAT HE REPORTS TO US.

WE ALSO HAVE THE VEOLIA REPORT, WHICH INCLUDES, UH, MISCELLANEOUS COMMENTS AND WHICH ENTER THE MINUTES.

AND THEN HE HAS A STATISTICS BREAKDOWN, A NUMBER OF, UH, UM, UH, CUSTOMER COMPLAINTS IN CERTAIN AREAS AND THINGS LIKE THAT.

SO THAT THOSE STATISTICS, ACTUALLY, YOU WILL SEE THOSE IN THE VEOLIA ANNUAL REPORT.

ALL THOSE ARE, ARE WRAPPED UP IN THAT REPORT, BUT THE SPECIFIC MISCELLANEOUS COMMENTS DO GO INTO THE MINUTES THEMSELVES.

UH, THE VEOLIA ANNUAL REPORT IS PREPARED IN MID-WINTER, AND IT'S PRESENTED TO THE CITY COUNCIL IN THE SPRING.

I THINK THE, THIS LAST TIME WAS IN, WELL, IT'S IN APRIL.

TYPICALLY IT'S BEEN IN APRIL.

ON SLIDE THREE, AS I SAID, THE CODE OF ORDINANCES SPECIFIES WHAT WE ARE TO DO.

AND IT, UH, WE, UH, UPON A MOTION OF THE CITY COUNCIL, A WRITTEN REQUEST BY THE CITY STAFF, UH, WE REVIEW, RECOMMEND, ADVISE CONCERNING SUCH MATTERS AS WATER, STORM WATER, AND, AND SEWER FACILITIES, INCLUDING, BUT NOT LIMITED TO SUCH MATTERS.

AND, AND WHAT YOU HAVE THERE, A MANAGEMENT OPERATION, MAINTENANCE OF THE WATER, STORM, WATER, WASTEWATER SYSTEMS AND PROPERTIES, QUALITY OF WATER DELIVERED TO CUSTOMERS, RATES TO BE CHARGED FOR THE WATER AND SEWER SERVICE, CUSTOMER BILLINGS AND OTHER ELEMENTS OF CUSTOMER SERVICE.

CAPITAL IMPROVEMENTS AND POLICIES TO GOVERN THE OPERATION OF THE WATER, STORM, WATER AND SEWER SYSTEMS. THE CODE OF ORDINANCES ALSO SAYS THAT WE MAY REVIEW ON OUR OWN INITIATIVE EXISTING LEGISLATION, RULES, REGULATIONS, POLICIES, AND STANDARD OPERATING PROCEDURES.

I DON'T RECALL.

I'VE BEEN A MEMBER OF THE BOARD FOR 12 YEARS.

I DO NOT RECALL THAT WE'VE ACT ACTUALLY EVER ACTED ON THAT PART OF THE CODE 1 67 DASH OH FIVE OR 0.05 ABOUT REVIEWING ON OUR OWN INITIATIVE OF EXISTING LEGISLATION, RULES AND REGULATIONS, POLICIES, STANDARD OPERATING PROCEDURES.

WELL, ACTUALLY, I, I TAKE THAT BACK.

WE DID HAVE, UM, ABOUT, UH, OH, MAYBE ABOUT FOUR YEARS AGO, THREE OR FOUR YEARS AGO, ONE MEMBER OF THE BOARD IS VERY MUCH INTERESTED IN, IN PFAS AND, AND WHAT WE COULD DO TO GET AHEAD OF THAT.

SO HE FOUND THE RIGHT, UM, GUIDANCE FOR

[00:10:01]

SO WE'VE GOT OVERTAKEN BY THE, BY THE STATE ON THAT.

BUT THERE WAS AN INITIATIVE ON THE PART OF THIS ONE PARTICULAR INDIVIDUAL WHO'S NO LONGER ON OUR BOARD TO, TO ACTUALLY ACT UPON THAT.

AND THAT HAD TO DO WITH PFAS.

BUT SINCE THEN, THE STATE HAS COME THROUGH AND, AND OUR CITY HAS RESPONDED BACK TO THE STATE REGARDING, UH, WHERE WE STAND ON PFAS.

UH, NEXT SLIDE.

UH, UH, UH, CITIZENS BOARD AND ADVISORY BOARD DUTIES, CROSS-REFERENCE.

AND I, I BRING THIS UP BECAUSE PRIMARILY WE GET, WE ARE CROSS-REFERENCED INTO, UM, THE CODE OF ORDINANCE PART NINE, WHICH IS STREETS AND PUBLIC SERVICES CODE.

SO CHAPTER 9 2 2 IS STORMWATER MANAGEMENT CODE HAS TO DO WITH ADJUSTMENT OF SERVICE CHARGE, CHAPTER 9, 2 3, SANITARY SEWERS, SEWER EXTENSIONS AND BILLING, UH, BUILDING SERVICES AND COMPLAINTS AND APPEALS AND WATER DISTRIBUTION.

THAT'S CHAPTER 9 29, BILLING COMPLAINTS.

SO THE, THE COMMON THEME OF THOSE THREE IS THAT YOU SEE ADJUSTMENT FOR SERVICE CHARGE.

YOU SEE COMPLAINTS AND APPEALS.

YOU SEE BILLING COMPLAINTS.

SO PRIMARILY THAT IS THE, THE MAIN THING THAT WE SEEM TO DO IS BILLING COMPLAINTS .

SO, AND THAT ALIGNS WITH WHY WE EXIST IN, IN THE CODE ON SEWER EXTENSIONS AND BUILDING SERVICES.

I THINK IN MY 12 YEARS, THERE HAS BEEN ONE TIME, AND THIS WAS ABOUT 10 YEARS AGO, WHERE THAT CAME BEFORE OUR BOARD.

UM, BUT OTHERWISE IT HAS REALLY BEEN, UH, THE PREDOMINANT HAS BEEN BILLING COMPLAINTS.

WE HAVE NOT SEEN, UM, ANYTHING REALLY ON COMPLAINTS RELATIVE TO SANITARY SEWERS OR COMPLAINTS RELATIVE TO STORMWATER MANAGEMENT CODE.

I'LL BACK UP A LITTLE BIT TO THE FIRST SLIDE.

YOU DON'T HAVE TO FLIP BACK THERE, BUT I'LL, I'LL JUST BACK UP.

OVER THE YEARS, OUR, OUR COMPOSITION CHANGES.

WE HAVE MEMBERS OF THE COMMUNITY AT LARGE, AND THEY COME IN WITH DIFFERENT EXPERIENCES.

UH, SO WHEN I TALK ABOUT STORMWATER MANAGEMENT CODE, UH, OUR CURRENT VICE CHAIR, MIKE MULLEN, HE ACTUALLY WORKS IN THAT AREA FOR A REGIONAL ORGANIZATION THAT DEALS WITH STORMWATER MANAGEMENT.

SO HE, WHEN HE COMES TO THE BOARD, HE COMES WITH THAT PERSPECTIVE IN MIND.

WE JUST ADDED A NEW BOARD MEMBER, UH, EDWIN PETRE, WHO HAS A, A VERY THOROUGH BACKGROUND IN WATER DISTRIBUTION.

IT WAS QUITE AMAZING IN OUR LAST MEETING, WHICH WAS JULY 29TH, UH, GARY BONNELL, WHO CAME UP THROUGH THE, THE WATER DISTRIBUTION BUSINESS, OF COURSE, PAM DID.

BUT GARY HAS ALL THE TECHNICAL KNOWLEDGE.

SO GARY WAS IN, IN-DEPTH CONVERSATION WITH, WITH EDWIN ON THE, UM, ON HOW THE MACHINERY WORKED, UH, THE PUMPS WORKED, THINGS LIKE THAT.

'CAUSE THERE WAS, WE HAD A CUSTOMER THERE WHO DID NOT TRUST THE METERING OF WHAT, OF HIS PARTICULAR HOME IN, IN TERMS OF THE, THE WATER THAT WENT IN.

AND THEY REALLY GOT INTO QUITE AN IN DEPTH LEVEL OF DISCUSSION ON THAT, ON OUR BOARD AS WELL.

UH, LISA JETER, SHE HAS A BACKGROUND DEALING WITH, UH, EPA REGULATIONS AND THINGS OF THAT SORT, ALTHOUGH SHE'S WORKING FOR OUR, OUR WATER COMPANY EQUIVALENT, BUT FOR CITY OF DAYTON .

SO SHE HAS THAT BACKGROUND TOO.

WE'VE HAD PEOPLE, UH, AND ALSO ON, ON OUR BOARD, FOR EXAMPLE, WHO WORK FOR THE CITY OF DAYTON NOW.

HE RUNS THE WATER COMPANY THERE AT THE WRIGHT PATTERSON AIR FORCE BASE.

SO, UM, SO WE HAVE A VARIETY OF DIFFERENT BACKGROUNDS OF THE PEOPLE THERE.

AND IT COMES TO THE FORE WHEN WE SEE THE, WE HAVE THESE QUESTIONS FROM THERE.

THE, THE CUSTOMERS WHEN THEY, WHEN THEY COME TO OUR, OUR BOARD MEETINGS.

THE NEXT SLIDE ON OBSERVATIONS FIRST, ALTHOUGH OUR MEETINGS ARE BIMONTHLY, AND ACTUALLY WE HAD, WHEN I FIRST GOT ON THE BOARD, THEY WERE MONTHLY, BUT WE, AFTER A WHILE, WE WERE NOT GETTING THAT MUCH ACTIVITIES, SO WE SWITCHED IT TO BIMONTHLY.

UM, ALTHOUGH THEY'RE BIMONTHLY SINCE THIS TIME LAST YEAR, I, IE AUGUST, UH, A YEAR AGO, WE HAD TO CANCEL THREE MEETINGS, UH, SEPTEMBER 18TH, NOVEMBER 20TH, AND JANUARY 16TH, DUE TO A LACK OF QUORUM.

NOW, OVER THE PAST, UM, ABOUT A YEAR OR SO, WE HAVE INSTITUTED THE REQUIREMENT THAT WE HAVE A QUORUM, UH, OR WE NOT HAVE A MEETING.

AND SO WE THAT, SO WE GET, WE FIND OUT ABOUT, WE NORMALLY HAVE OUR MEETINGS ON A MONDAY, SO WE FIND OUT ABOUT ON A FRIDAY WHETHER OR NOT WE'RE GONNA HAVE THAT MEETING ON, ON THE FOLLOWING MONDAY.

STEPHANIE DOES A GOOD JOB OF, OF, OF ASKING EVERYONE, ARE YOU GONNA BE ABLE TO MAKE IT OR NOT? AND THAT'S THE REASON WHY OUR, OUR JULY 29TH MEETING WAS NOT ON THE, THE THIRD MONDAY OF JULY.

[00:15:01]

'CAUSE PEOPLE COULDN'T MAKE IT.

WE HAD A CUSTOMER COMPLAINT THAT WE NEEDED TO RESOLVE.

SO, BUT THE LACK OF A QUORUM HAS AFFECTED OUR ABILITY TO MEET.

I JUST POINTED OUT, WE, THAT'S THE CITY POLICY.

BUT WE'VE MISSED HALF OUR MEETINGS THIS YEAR BECAUSE OF LACK OF A QUORUM.

WE DID MEET THIS CURRENT CALENDAR YEAR ON MARCH 18TH, MAY 20TH, AND JULY 29TH.

AND ON EACH OF THOSE DAYS, WE'VE ACTUALLY HANDLED BUILDING COMPLAINTS ON, UH, ONE CUSTOMER EACH ON MARCH 18TH, UM, MAY 20TH AND JULY 29TH.

THE SECOND OBSERVATION I'D LIKE TO MAKE IS, I, I, IF YOU HAVE NOT, I, I ENCOURAGE YOU TO TAKE A TOUR OF THE WATER TREATMENT PLANT AS THE TOURS ARE VERY HELPFUL IN UNDERSTANDING THE, THE CITY'S WATER INFRASTRUCTURE.

UM, I'VE BEEN ON PROBABLY ABOUT THREE OF THE TOURS OVER MY TIME, AND I FIND THEM VERY ILLUMINATING WHEN I GO.

AND IF YOU HAVE NOT BEEN, I, I CERTAINLY ENCOURAGE YOU TO DO THAT.

YOU CAN PROBABLY GET TOGETHER WITH REST AND HE CAN WORK WITH, UH, VEOLIA TO ARRANGE A A A DATE AND TIME WHEN YOU CAN TOUR THE WATER.

UH, THE, THE, OUR WATER TREATMENT PLAN, OUR BOARD IS ALWAYS LOOKING FOR WAYS TO IMPROVE OUR COMMUNICATION WITH STAKEHOLDERS LIKE THE CITY COUNCIL, UH, CITY STAFF, VEOLIA, CITY BUSINESSES AND RESIDENTS.

UH, IN THE PAST, THE CITY COUNCIL HAD HAD, UH, HAD ASSIGNED CERTAIN STAFF MEMBERS TO, UM, ADOPT CERTAIN BOARDS, .

AND SO I DO REMEMBER ONE TIME COUNCIL MEMBER SHAW WAS ASSIGNED TO OUR BOARD AND ATTENDED FOR ABOUT A YEAR, YEAR AND A HALF.

UM, MANY OF OUR MEETINGS.

AND THEN, UH, COUNCIL MEMBER OTTO ALSO DID THE SAME AS WELL.

SO WE HAVE HAD CITY COUNCIL MEMBERS COME.

UM, IT, UH, IT, IT CERTAINLY KEEPS US ON OUR TOES WHEN, WHEN THEY COME.

IT WAS ONE OF THE THINGS I REALLY FOUND WAS FASCINATING WAS WHEN COUNCIL MEMBER SHAW WAS TALKING ABOUT, AND, AND ALSO COUNCIL MEMBER OTTO, THEY BOTH WERE INVOLVED WITH THE NATIONAL LEAGUE OF CITIES AND HOW, HOW OUR COUNCIL HERE WAS FEEDING UP IN, INTO THE NATIONAL LEAGUE OF CITIES.

I PERSONALLY FOUND THAT REALLY, I REALLY LIKED THAT BECAUSE I WAS REALLY HAPPY TO SEE THE, THE IMPACT OF OUR CITY ON SUCH A, A NATIONAL ORGANIZATION.

SO I WAS REALLY VERY HAPPY THAT NOW I WAS HOPING HE WAS BRINGING UP THAT WE HAD SOME REALLY GOOD THINGS THAT HE WAS LIKE BRINGING UP TO THE NATIONAL LEAGUE OF CITIES.

I SAID, NOW WE'RE, MM-HMM, WORTH EMULATING.

I DON'T KNOW IF HE DID OR NOT, I DIDN'T ASK HIM, BUT , I DID LIKE THAT PART, THAT WHEN HE CAME, UH, WE GOT SOME FEEDBACK ABOUT WHAT HE WAS DOING AT THAT NATIONAL LEVEL.

AND I WAS HOPING THAT WE HAD ENOUGH GOOD PRACTICES THAT MAYBE HE COULD BRING THEM FORWARD TO THE, TO THE NATIONAL LEAGUE OF CITIES.

MRS. KITCHEN IS GONNA BE ATTENDING THE NATIONAL LEAGUE OF CITIES CONFERENCE COMING HERE IN THE FALL.

SO, UH, MAYBE IF YOU CAN KIND OF LOOK INTO THAT OR JUST, OR HOOK UP WITH SOMEBODY AND KIND OF FIND OUT IF THERE, IF THERE ARE SOME THINGS THAT, UH, BASED ON WATER THAT WE, WE SHOULD KNOW OR, OR BRING BACK.

NOW OF COURSE, WE, WE DO GET COMPLAINTS FROM CUSTOMERS, BUT THE PIQUA RATE STUDY, WHICH IS IN THE BACK OF THE 20, UH, THE ANNUAL REPORT OF OPERATIONS, WHICH VEOLIA SENDS OUT TO YOU, SHOWS THAT OUR WATER, OUR CITY WATER REGIONALLY, HAS ONE OF THE LOWEST COMBINED WATER AND SEWER COSTS.

WELL, THANK YOU VERY MUCH.

APPRECIATE THAT.

FINALLY, UM, THE, THE SLIDES, UH, CITY, UM, ASSISTANCE BOARD AND ADVISORY BOARD OBSERVATIONS CONTINUED.

I'M RETURNING TO THE, THE, UM, FIVE POINTS THAT ARE IN THE, THE CODE FOR WHAT OUR RESPONSIBILITIES ARE.

THE FIRST IS MANAGEMENT OPERATION, MAINTENANCE OF WATER, SEWER, AND WASTEWATER SYSTEMS. I THINK YOU SHOULD BE VERY PLEASED THAT FROM ALL OUR INTERACTIONS, OUR BOARD'S INTERACTIONS WITH THE ENGINEERING DEPARTMENT AND, AND WITH VEOLIA, THAT YOU SHOULD HAVE HIGH CONFIDENCE IN THAT THE MANAGEMENT OPERATION AND MAINTENANCE OF THESE SYSTEMS AND PROPERTIES IS AT A VERY HIGH STANDARD.

OVER THE YEARS, WE'VE HAD, UH, MEMBERS OF THE BOARD FROM DIFFERENT BACKGROUNDS, AND, UM, THEY ALL HAVE, UM, EXPRESSED, UM, VERY HIGH COMPLIMENTS FOR, FOR THE WAY THAT ARE THE, WE HAVE, WE ARE MANAGING, OPERATING, AND MAINTAINING OUR, OUR WATER INFRASTRUCTURE HERE.

SO I, I DO WANT TO LEAVE THAT MESSAGE WITH YOU.

I THINK YOU SHOULD BE VERY, HAVE HIGH CONFIDENCE IN, IN, IN WHAT IS HAPPENING THERE.

THE NEXT COMMENT, QUALITY OF OR OBSERVATIONS, QUALITY OF WATER DELIVERED TO THE CUSTOMERS.

THE CITY OF HUBER HEIGHTS PUTS OUT ITS ANNUAL, UH, DRINKING WATER QUALITY REPORT WITHIN.

AND THIS INDICATES THAT OUR CITY HAS A SAFE AND DEPENDABLE SUPPLY OF DRINKING WATER.

SO, UM, I, YOU SHOULD ALL HAVE HAD A COPY OF THIS IN YOUR BILL AT LEAST ONCE A YEAR.

AND, UM, I THINK IT'S GOOD READING, BUT I'M SURE PROBABLY MANY OF YOU THINK IT'S, UH, A LITTLE BIT TOO TECHNICAL.

SO, BUT ANYWAY, SO WE'RE VERY HAPPY WITH WHAT IT'S REPORTING THAT WE HAVE NO PROBLEMS. AND I REMEMBER, OH, A COUPLE YEARS AGO SAYING TO OUR BOARD, ONE TIME, I WAS OPENING UP UP THE MEETING, I THINK IT WAS IN JANUARY, UM, SAYING, WE ARE NOT GONNA END UP LIKE FLINT, MICHIGAN.

SO THAT SHOWS WE ARE NOT LIKE FLINT, MICHIGAN.

SO I, I THINK YOU SHOULD BE VERY HAPPY WITH THAT, THE RATES TO BE CHARGED FOR WATER, STORM WATER AND SEWER SERVICE.

UM,

[00:20:02]

AND I, I THINK YOU SHOULD BE VERY PROUD OF THAT.

NOW, I, I KNOW YOU TAKE THAT INTO CONSIDERATION WHENEVER YOU CONSIDER WHETHER YOU NEED TO RAISE RATES OR THINGS LIKE THAT, BUT, UH, IT IS SOMETHING THAT, UM, I THINK IS A STRONG SELLING POINT FOR PEOPLE IF THEY'RE LOOKING, YOU KNOW, AS SUPER HEIGHTS, PAYING ATTENTION TO MAKING SURE THAT WE'RE, WE'RE, WE'RE NOT RUNNING UP EXCESSIVE COSTS OR THINGS LIKE THAT.

I, I THINK, I, I THINK IT'S SOMETHING TO BE VERY PROUD OF, IS THAT OUR RATES ARE REGIONALLY ONE OF THE LOWEST, UM, IN THE AREA.

CUSTOMER BILLINGS AND OTHER ELEMENTS OF CUSTOMER SERVICE.

UH, THE CITY HAS HAD A FEW COMPLAINTS RELATED TO BILLING AND OTHER ELEMENTS OF CUSTOMER SERVICE.

NOW, WE HAVE HAD, UH, ON AVERAGE, AS I SAY, ONE ABOUT ONE COMPLAINT PER MEETING, AT LEAST OVER THE PAST YEAR.

WE DO ASK THE VEOLIA REPRESENTATIVE IN PARTICULAR, WHAT MORE COULD BE DONE TO IMPROVE CUSTOMER SERVICE IN RES.

FOR EXAMPLE, WE DID THIS AT OUR LAST MEETING IN RESPONSE TO THE, THE CYBER ATTACK.

UM, DID, UH, WERE ANY PARTICULAR CITIZENS UNDULY, UH, OR BUSINESSES, UH, UNDULY STRESSED BY WHAT HAPPENED WITH REGARD TO THEIR, OF THEIR BILL BILLS AND SO FORTH.

SO THAT, DID WE, WE TRIED TO DO THAT.

AND THEN THE CYBER, RECENT CYBER ATTACK IS AN EXAMPLE OF WHAT WE DID THERE.

CAPITAL IMPROVEMENTS.

WE ROUTINELY ASKED THE ENGINEERING DEPARTMENT, UH, IN FACT, UH, UH, FOR WHAT IS THEIR, THEIR, UH, CAPITAL IMPROVEMENT PLAN.

AT ONE TIME, IT WAS A 20 YEAR PLAN, A NOTE ASKING, I THINK IT WAS RUSS FOR THAT.

UH, WE HAVE TALKED ABOUT THE FIVE YEAR PLAN.

AND IN FACT, AT OUR NEXT MEETING, RUSS IS GONNA REVIEW OUR CURRENT FIVE YEAR PLAN.

UH, I FEEL ANYWAY ON THE BOARD, IF WE DON'T HAVE THE PLAN FOR WHERE WE WANT TO GO, IT MAKES IT VERY DIFFICULT FOR YOU TO KNOW TO CONSIDER ALL THE DIFFERENT ALTERNATIVES.

SO IT'S IMPORTANT THAT YOU, I THINK THAT YOU HAVE THE PROPER INFORMATION IN, IN FRONT OF YOU AND A PLAN AS PART OF THAT, OF WHERE WE THINK TO GO.

NOW, YOU MAY DEVIATE FROM THE PLAN, THAT'S, THAT'S ENTIRELY WITHIN YOUR, YOUR PREG TO DO THAT.

BUT I THINK THE PLAN, HAVING THE PLAN IS VERY, VERY IMPORTANT.

AND SO, UH, EVERY SO OFTEN, AT LEAST ONCE A YEAR, I ASK RUSS, YOU KNOW, WHERE CAN WE SEE YOUR FIVE YEAR, UH, CAPITAL IMPROVEMENT PLAN? SO THAT WE ARE PREPARED TO, UM, AND, UH, WITH WHERE WE, WE THINK WE NEED TO GO WITH REGARD TO OUR WATER INFRASTRUCTURE.

AND FINALLY, ON POLICIES TO GOVERN THE, UH, OPERATION OF THE WATER, STORMWATER, AND SEWER SYSTEMS. UH, OUR VARIOUS MEMBERS, GIVEN THEIR DIFFERENT BACKGROUNDS, THEY ROUTINELY ASK FOR, UM, IF THERE ARE THINGS, UH, THAT ANYTHING CAN BE DONE TO ADDRESS ANY WATER, STORMWATER, OR SEWER COMMENTS.

PARTICULARLY, FOR EXAMPLE, WHETHER FROM THEIR OWN EXPERIENCES.

LIKE I SAID, MIKE MULLEN DEALS WITH, UH, STORM WATER IN HIS, UM, LINE OF WORK.

UM, AND LISA JETER DEALS WITH, UH, EPA REGULATIONS.

I'VE DONE A LOT.

I, RUSS KNOWS EVERY TIME I SEE SOMETHING ON WATER IN THE DAYTON DAILY NEWS, UM, I'M GONNA ASK HIM.

SO, SO IF YOU SEE ANYTHING AT, AT ALL ABOUT THAT, I BRING THAT UP.

SO EVEN THOUGH IT DOESN'T AFFECT US, BUT CITY OF DAYTON'S HAVING AN ISSUE ON WATER, I WILL ASK THEM.

I SAID, DOES THIS AFFECT US? BECAUSE I DON'T WANT ANYTHING, ANY NEGATIVE BLOWBACK COMING INTO OUR CITY FOR THAT.

I ALSO LOOK AT OTHER PROFESSIONAL PUBLICATIONS.

FOR EXAMPLE, I'M A MEMBER OF THE AMERICAN SOCIETY OF CIVIL ENGINEERS.

UH, THEY PUBLISH STUDIES ON, UM, STORMWATER, UM, SEWER AND WATER TREATMENT ACTIVITIES.

AND SO I WILL ASK QUESTIONS, UH, FROM THERE AS WELL.

UM, ALSO, WHETHER IT'S A EPA FA PAS GUIDELINES OR SOME OF THE OTHER IMPACTS FROM EPA CYBERSECURITY GUIDELINES, I ASK THEM, DOES THAT HAVE A RELATION, ANY RELATIONSHIP TO WHAT WE DO HERE IN HEBREW HEIGHTS? SO I, I TRY TO STAY ON TOP OF THAT AND, AND INJECT AT LEAST SOME OF THOSE COMMENTS INTO RUS.

OCCASIONALLY, HE TAKES MY COMMENTS FOR ADVISEMENT, WHICH IS NICE, TO MAKE ME FEEL GOOD, .

BUT OTHERS ALSO DO BRING IN AND FROM THEIR PROFESSIONAL BACKGROUND, UM, THEIR QUESTIONS AND COMMENTS INTO, INTO THE BOARD.

THAT CONCLUDES MY BRIEFING.

UM, DO YOU HAVE ANY QUESTIONS THAT I COULD ADDRESS? FIRST OF ALL, SAM, I, I WANT TO JUST TAKE THE OPPORTUNITY TO THANK YOU FOR THE, THE WORK THAT YOU'VE DONE ON, UH, ON THE WATER BOARD.

AND I TELL YOU, I MEAN, THERE'S, UH, I THINK THERE'S NO QUESTION THAT YOU'RE THE RIGHT PERSON TO BE CHAIRING THAT BOARD.

UH, THE THE AMOUNT OF PRIDE THAT YOU TAKE IN SERVING THE, THE RESIDENTS OF HEBREW HEIGHTS ON THAT BOARD IS VERY APPARENT.

IT'S VERY OBVIOUS.

AND, UH, YOU KNOW, I FOR ONE, CERTAINLY APPRECIATE ALL THE WORK THAT YOU DO.

AND, AND THANK YOU FOR THE TIME THAT YOU'VE SERVED ON THAT BOARD AND, UH, AND THE PRIDE THAT YOU TAKE IN.

CERTAINLY, WE NEED TO MAKE SURE WE WE GET THAT BOARD, UM, ANOTHER PERSON THAT, THAT ON THERE, BECAUSE

[00:25:01]

YEAH, WE, YOU KNOW, WITH, UM, ONLY BI-MONTHLY MEETINGS YEAH.

THERE, THERE WE, WE SHOULD NOT, HAVING NOT BE HAVING ISSUES WITH GETTING A QUORUM OF PEOPLE.

SO ONE MORE, ONE MORE WOULD CERTAINLY HELP.

BUT, UH, FOR ME TOO, THANK YOU.

AND I'M SURE EVERYONE, THIS COUNCIL FEELS THE SAME WAY, BUT I'LL, I'LL OPEN IT UP TO EVERYBODY ELSE, BUT THANKS AGAIN.

YOUR PASSION AND LOVE FOR THE CITY CAME THROUGH.

ALRIGHT.

AND I REALLY ENJOYED IT.

GOT A LOT OUT OF IT.

YOU KNOW, I'VE HAD, UM, THREE DIFFERENT RESIDENTS IN THIS CITY, SO, , YES.

THANK YOU, FRED.

AND, AND AGAIN, MR. ROBINSON, THANK YOU VERY MUCH FOR ALL THAT YOU'RE DOING.

AND AS OUR, MY COLLEAGUES HAVE SAID, YOUR, YOUR PASSION DOES COME THROUGH.

UM, AND, AND, AND I'LL TELL YOU, IT'S, IT'S ONE OF THOSE THINGS WHERE IT'S, IT'S REALLY NOT THAT IMPORTANT UNTIL YOU DRINK SOME WATER AND, YOU KNOW, SOMETHING CRAZY HAPPENS TO YOU.

BUT I'M, I'M GLAD TO KNOW WE HAVE, UH, FOLKS LIKE YOU OUT THERE THAT, THAT'S WATCHING OUR WATER SUPPLY AND WORKING WITH OUR CITY STAFF TO KEEP US SAFE.

I DO HAVE ONE QUESTION, AND IT, IT MIGHT SEEM KIND OF MINOR TO YOU, BUT WHAT IS A SEWER EXTENSION EXACTLY? I'LL TURN OVER THE REST ON THAT ONE.

A SEWER EXTENSION, JUST, WE HAVE MAINLINE SEWERS EVERYWHERE IN THE CITY.

IF THERE'S A DEVELOPED AREA COMING, JUST, YOU KNOW, DOWN THE ROAD WE EXTEND THE SEWER OUT THERE.

THAT'S ALL THAT IS.

JUST AN EXTENSION.

OF THE SEWER MAIN LINES.

WELL, THANK YOU, RUSS.

ANYTHING ELSE? YES, ANITA.

UM, I PLAN ON GOING TO AS MANY INFRASTRUCTURE, WATER, UM, CLASSES DURING THE NATIONAL LEAGUE OF CITY.

SO I'LL BRING BACK AS MUCH INFORMATION AS I CAN.

UH, WE REALLY APPRECIATE THAT.

WE LOOK FORWARD TO IT.

AND, UM, YOU KNOW, WHY I WORK IN, AT THE AIR FORCE BASE, IT'S, UH, ONE OF THE OBJECTIVES OF, OF ANY OF THE LEADERS THERE IS CONTINUOUS PROCESS IMPROVEMENT.

SO THAT'S WHAT I'M LOOKING FOR, IS WHATEVER YOU CAN BRING BACK SO WE CAN HELP IMPROVE WHAT WE'RE DOING HERE.

SO WE WANT TO, THAT, THAT'S OUR GOAL.

KEEP DOING BETTER.

SO THANK YOU VERY MUCH.

ANYONE ELSE? OKAY, THANKS SO MUCH.

APPRECIATE IT.

IS SUPPLEMENTAL APPROPRIATIONS.

OKAY, NEXT IS ITEM THREE C, WHICH

[ Supplemental Appropriations]

JIM, UH, GOOD EVENING, AARON.

COUNCIL MEMBERS, I HAVE BEFORE YOU A FEW, UM, ADDITIONAL, UM, ITEMS FOR THE BUDGET THIS YEAR.

UH, FIRST ONE BEING, UH, $10,000 ADDITION TO MILITARY COMMISSION BUDGET.

UH, THIS IS TO, UM, UH, PROVIDE FOR AN HONOR WALL FOR VETERANS AT, UH, WAYNE HIGH SCHOOL.

AND I BELIEVE THAT'S GONNA COME UP IN THE NEXT, UH, WORK SESSION.

UM, $58,795 FOR TERMINATION PAY AND BENEFITS FOR OUR FORMER CITY MANAGER, Z UH, $100,000 ADDITION TO THE AMOUNT ALREADY BUDGETED FOR PAVING THE PARKING LOTS AROUND CITY HALL.

NOW THAT MIKE HAS GONE AND GOTTEN, UH, QUOTES ON HOW TO DO, UM, WHAT, WHAT HE'S GONNA BE DOING, UM, THAT AMOUNT, UH, FORTUNATELY NEEDS, UH, AN ADDITIONAL A HUNDRED THOUSAND DOLLARS TO GET THOSE, UH, PARKING LOTS, UH, LOOKING NICE.

UM, $270,000 FOR THE INSTALLATION OF DECORATIVE LIGHTS ON MEADOW PARK DRIVE, WHERE WE'LL BE HAVING THE NEW, UM, CITY HALL, UM, BEFORE THE END OF NEXT YEAR, UH, $26,000.

UH, ADDITION FOR THE FIRE DEPARTMENT, UH, SOME VEHICLE MAINTENANCE ISSUES.

UH, CHIEF LEY HAS COME TO ME AND SAID, UH, VEHICLE MAINTENANCE THIS YEAR IS, THEY'VE HAD SOME UNEXPECTED, UH, INCREASES.

AND SO THEY'VE ASKED FOR, UH, 26,000.

I, I ASKED HIM TO VERIFY THAT THAT WOULD GET US THROUGH THE REST OF THE YEAR, AND HE SAID, YES IT WOULD.

SO I'M ASKING FOR THAT.

AND THEN THE NEXT TWO ITEMS, UH, $134,813, UH, ADDITION TO THE 9 1 1 MAINTENANCE ACCOUNT.

AND, UH, THESE ARE MONIES THAT WE GET IN FROM THE COUNTY.

AND SO AS THOSE MONIES COME IN, I COME BACK TO THE, UM, COUNSEL AND ASK TO BUDGET THOSE FOR FUTURE EXPENSES THAT THEY'RE GONNA HAVE LATER THIS YEAR AND A HUNDRED THOUSAND DOLLARS TO RELOCATE THE YARD WASTE SITE.

UM, AND, UH, THIS IS ALSO JUST LIKE THE ONE, UM, THAT I MENTIONED BEFOREHAND.

THIS A HUNDRED THOUSAND WOULD NOT AFFECT, WOULD NOT HAVE ANY FISCAL IMPACT TO THE BUDGET BECAUSE WE HAD ALREADY BUDGETED $200,000 FOR THE STORM WATER MAINTENANCE PROGRAM THIS YEAR.

AND I'VE TALKED TO, UM, UH, RUSS AND, UH, THE ASSISTANT ENGINEER HANNAN, AND, UH, THEY CAN TAKE THAT A HUNDRED THOUSAND DOLLARS THAT WE NEED TO, UH, SET UP A NEW YARD WASTE SITE, UH, FROM THE PROGRAM THIS YEAR.

THEY'LL, THAT'S ORIGINALLY BUDGETED FOR 200,000.

WE REALLY ONLY NEED, UH, THIS YEAR PROBABLY A HUNDRED THOUSAND DOLLARS.

AND SO THAT ADDITIONAL IS WITHIN THE BUDGET, BUT IT'S NOT IN THE LINE ITEM THAT IT NEEDS TO BE.

SO I'M JUST ASKING COUNSEL TO INCREASE ONE LINE ITEM AND DECREASE ANOTHER.

THANKS JIM.

ANY QUESTIONS? YES, ANITA.

HOW MUCH WAS ORIGINALLY BUDGETED FOR THE PAVING OF THE PARKING LOT AROUND CITY HALL? UH, $200,000 WAS ORIGINALLY IN THE 24 BUDGET AND THE, UH, COST, UH, LOOKS LIKE IT'S GONNA BE 300,000

[00:30:01]

TODAY.

AND THAT WE'RE TALKING THIS PARKING LOT, THE PARKING LOT FOR CITY HALL PARKING? NO, THAT'S, THAT'S ALL THREE PARKING? IT'S ALL THREE? NO, NO, NO.

ALL THREE.

THAT'S, AND THE COURT, ALSO THE POLICE AND THE COURTS.

IT'S ALL THREE.

AND ONCE AGAIN, I'M GONNA ASK, YOU KNOW, SHOULD WE KIND OF WAIT UNTIL AFTER WE GET THIS THREE CONSTRUCTION AND STUFF DONE BEFORE WE GO REPAVING PARKING LOTS? 'CAUSE WON'T THERE BE EQUIPMENT AND STUFF COMING IN HERE THAT MIGHT DAMAGE IT? I, I, I DON'T THINK THERE'S GONNA BE EQUIPMENT IN, I MEAN, BIG ENOUGH IN HERE TO, TO DAMAGE THE PARKING LOTS.

I MEAN, I THINK MOST OF THE WORK'S GONNA BE INSIDE AND INTERNALLY HERE, SO I THINK WE'RE OKAY.

ANYTHING ELSE? YES, MARK, JIM BELL.

HOW LONG HAVE WE WORKED TOGETHER? I'VE BEEN HERE 13 YEARS.

SO ALL THOSE 13 YEARS WE'VE WORKED TOGETHER.

WELL, AFTER 13 YEARS.

I HAVE TO TELL YOU HOW GLAD I AM THAT YOU'RE OUR FINANCE DIRECTOR.

AND THE GREAT JOB YOU'VE DONE FOR 13 YEARS.

I'VE BEEN CONFIDENT IN OUR FINANCES.

I, I I ENJOY THE WORK THAT I DO HERE FOR THE CITY.

THANKS, MARK.

ANYTHING ELSE, MAYOR? YES.

UM, I THINK MAYBE YOU COULD ANSWER THIS, JOHN.

IT WAS IN OUR PACKET, THE LAMP POST THAT WE'RE GONNA ORDER.

ARE THEY GOING TO BE PAINTED BLACK? YES, THEY'LL BE PAINTED BLACK.

JUST WANTED TO CLARIFY.

ANY OBJECTIONS TO MOVING ON TO MONDAY? AND I, I USUALLY SAY THIS, MAYOR, BUT FOR SOME OF THESE ITEMS THAT ARE NEEDED, UM, SOONER RATHER THAN LATER, IT WOULD BE GOOD TO HAVE THE, UM, SUSPEND AND HAVE TWO READINGS ON, UH, MONDAY TO APPROVE THESE, APPROVE THIS ON MONDAY.

SO YOU ALSO, INSTEAD OF MOVING TO A SECOND MEETING, SO YOU'RE LOOKING FOR A WA WAIVING THE SECOND READING? YES.

OR OVER? YES.

AND MAYOR, HOW MANY VOTES DOES THAT TAKE? UH, IT TAKES SIX TO WAIVE AND THEN FIVE TO THEN FIVE TO A.

IT'S NOT EMERGENCY LEGISLATION, YOU JUST NEED THE SECOND READING WAIVED.

CORRECT.

IN THE CHARTER IT READS THAT ANY SUPPLEMENTS TO THE BUDGET ARE NOT EMERGENCY.

SO SIX TO WAIVE THE SECOND READING.

WE'LL MOVE THAT ON TO MONDAY.

NEXT IS ITEM 3D, WHICH IS THE

[ Huber Heights City Schools - MOU - School Resource Officers]

BRIGHT CITY SCHOOLS.

THIS IS THE MEMORANDUM OF UNDERSTANDING FOR THE SCHOOL RESOURCE OFFICERS.

GOOD EVENING.

THIS IS A, UH, TWO YEAR RENEWAL CONTRACT FOR SCHOOL RESOURCE OFFICERS IN THE HUBER HEIGHT CITY SCHOOLS.

THE, UH, CONTRACT YOU HAVE IN FRONT OF YOU THERE WOULD COVER THE 24 25, 25 26 SCHOOL YEARS.

AND THE ONLY CHANGE TO THIS ONE IS ON PAGE 11 WHERE IT SAYS THAT WE WILL MAINTAIN AND PROVIDE THREE SCHOOL RESOURCE OFFICERS.

WE'LL SPLIT THE COST OF THE, UM, WAGES AND FRINGE BENEFITS.

THE PREVIOUS CONTRACTOR, THE CONTRACTOR WE'RE UNDER RIGHT NOW, UH, LANGUAGE WAS THAT WE WILL, UM, ADD A THIRD SRO.

SINCE THEN, WE HAVE ADDED A THIRD AND THIS ONE WILL MAINTAIN THE THREE WE HAVE.

THAT WAS MY QUESTION IS DO WE HAVE THREE? I THOUGHT IT WAS THREE.

E, WHICH IS THE DECORATIVE STREET LIGHTING INSTALLATION FOR MEADOW PARK DRIVE.

ANY QUESTIONS FOR CHIEF? REAL QUICK? THE PACKET ITSELF HAS, UH, ERROR IN THE WORDING OR, OR THE ORDER OF THE PAGES.

SO THE SIGNATURE PAGE IS LIKE THIRD FROM THE BACK.

UM, WE'RE GONNA GET THE RIGHT ORDER FOR THE PACKET NEXT WEEK, SO THAT'S MY FAULT.

I APOLOGIZE.

OKAY, NO PROBLEM.

ANYTHING ELSE? OKAY.

ANY OBJECTIONS TO MOVING HIS ON? OKAY.

WE'LL SEE YOU MONDAY.

NEXT IS ITEM THREE

[ Decorative Street Lighting Installation - Meadows Park Drive - Award Contract]

AND THEN AWARDING THAT CONTRACT.

RUSS, UH, YEAH, THIS IS, EXCUSE ME, AN AWARD, A CONTRACT TO MIAMI VALLEY LIGHTING FOR THE INSTALLATION OF 23 NEW DECORATIVE LED STREETLIGHTS ALONG MEADOWS PARK DRIVE IN THE MEADOWS DEVELOPMENT.

UH, WE RECENTLY RECEIVED A QUOTE FROM MIAMI VALLEY LIGHTING FOR THIS WORK, AND THIS IS A SOLE SOURCE TYPE OF QUOTE SINCE THEY ARE THE ONLY COMPANY THAT WORKED FOR THIS, FOR THIS TYPE OF LIGHTING INSTALLATION.

UH, COPY OF THE QUOTES IS IN YOUR PACKET.

AND A MAP SHOWING THE LOCATION OF THE LIGHTS ALONG THE ROAD IS ALSO IN THERE.

UH, THE COST TO COMPLETE THE INSTALLATION IS $246,291 AND OUT OF OUR LIGHTING FUND, WE DO HAVE THE MONEY TO, UH, FUND THIS PROJECT WITH A NOT TO EXCEED OF 270,000.

SO THAT'S WHAT JIM HAD IN THE SUPPLEMENTAL THERE.

THANKS RU.

SO I KNOW, UM, MRS. VARGO HAS HAD MADE A DONATION FOR, UM, CLOCK, A REALLY NICE CLOCK THAT WOULD ACTUALLY GO UP THERE AS KIND OF BEING PART OF A, A CENTRALIZED KIND OF LOCATION IN BETWEEN KINDA LIBRARY.

AND, UM, SO WHERE WE KINDA JUST, WHERE WE ARE WITH THAT IS THAT, IS THAT PROCESS, IS THAT MOVING FORWARD? DO WE KNOW THE, THE TYPE OF CLOCK? DO WE HAVE ANY IMAGES OF IT OR ANYTHING LIKE THAT YET? OR IS THAT FORTHCOMING? UH, YES.

I, UM, I WORKED, I'M WORKING WITH A COMPANY OUTTA CINCINNATI WHO, UM, WHO DESIGNS THESE AND BUILDS THESE.

AND, UM, THERE IS A, I THINK A SIX MONTH PERIOD FROM THE TIME YOU ORDER, BUT THAT'S GOING TO BE PUT IN FRONT OF THE GOVERNMENT BUILDING THERE, AND I THINK THAT'S NOT GONNA BE TILL THE END OF NEXT YEAR, SO I DON'T WANT TO GET IT PUT IN

[00:35:01]

TOO EARLY.

SURE.

SO, BUT WE HAVE IT ALL PLANNED AND THERE IS, I CAN GET A COPY OF THE DESIGN SOMEHOW TOO, Y'ALL.

YEAH, THAT'D BE GREAT.

I'LL IT OUT TOO.

YEAH, IF YOU CAN GET THAT OUT TO COUNSEL.

JAMES'S LOOKED AT IT AND SHE'S AGREED, UH, OF THE TYPE OF SIGN THAT, OR THE TYPE OF CLOCK THAT WE, THAT SHE WANTS TO PUT IN THERE.

SO, OKAY.

SO JUST SO EVERYBODY KNOWS, SO, UH, YOU KNOW, TONY, OUR WORLD TRAVELER, UM, TONY WAS, HAD TAKEN SOME PICTURES OF WHERE HE WAS AT ON HIS LAST TRIP, AND ONE OF THE PICTURES THAT HE GOT AND IT POSTED ON FACEBOOK WAS A PICTURE OF A REALLY NICE KIND OF TOWN CLOCK THAT WAS WHERE HE WAS AT.

AND MS. VARGO APPROACHED ME AND, AND TOLD ME THAT SHE WOULD LIKE TO DONATE MONEY TO THE CITY SO WE COULD ACTUALLY HAVE A, A CLOCK OF SIMILAR SIZE, UM, AND A KIND OF SIMILAR LOOK AND WHERE WE COULD PUT IT THERE, UH, ALONG BRANT PIKE WHERE LOTS OF PEOPLE WOULD BE ABLE TO SEE AS THEY'RE TRAVELING, WHERE THE, THE, THE LIBRARY AND THE GOVERNMENT CENTER AND ALL THAT.

SO, UM, I FORWARD THAT ON, WE GOT, UH, YOU KNOW, BETWEEN JOHN AND, AND, UM, AND RUSS.

SO YEAH, IT'S, IT'S A, A GREAT DONATION FROM JAN WHO'S SERVED THIS STUDY FOR YEARS AND YEARS AND YEARS WHO WANTED TO DONATE THE MONEY TO BE ABLE TO, TO INSTALL THAT.

SO, UM, I'D BE VERY INTERESTED TO SEE KIND OF WHAT THE DESIGN AND, AND THINGS LIKE THAT, WHAT THAT LOOKS LIKE.

SO IF YOU GET THAT OUT TO US, THAT'D BE GREAT.

YEAH, I'LL SEND IT OUT TO ALL OF YOU.

APPRECIATE IT.

F, WHICH IS TOM CLOUD PARK, SIDEWALK CURBS, UM, UH, ALONG BRANT PIKE AND THEN SOLICITING THOSE BIDS.

ANY QUESTIONS? ANY OBJECTIONS? OKAY, THE NEXT IS ITEM THREE

[ Thomas Cloud Park - Sidewalk/Curbs - Brandt Pike - Solicit Bids]

RUSS? UH, YEAH, THIS ALLOWED US TO GO TO BID, UH, COMPETITIVE BIDS, UH, FROM QUALIFIED CONTRACTORS FOR THE INSTALLATION OF CURB SIDEWALK AND STORM SEWER ALONG BRANT PIKE IN FRONT OF THE TOM CLOUD PARK.

UH, THIS IS ONE WE'VE BEEN DISCUSSING FOR A LONG TIME.

UH, THE MAP IS ATTACHED IN YOUR PACKET SHOWS THE LOCATION OF THE NEW CURB AND SIDEWALK.

AND, UH, THE DESIGN PLANS WERE COMPLETED ABOUT THREE MONTHS AGO, AND THOSE PLANS WERE SUBMITTED TO ENERGY TRANSFER, WHICH IS THE COMPANY THAT REGULATES ANY CONSTRUCTION ACTIVITIES NEAR THE THREE PETROLEUM PIPELINES THAT RUN ACROSS THE FRONT OF TOM CLOUD PARK.

UH, THAT COMPANY, UH, THAT COMPANY REGULATES, UH, PIPELINES FOR MARATHON OIL AND, UH, TWO LINES THAT WERE FOR SUNOCO.

UM, THE PLANS THAT JUST LAST WEEK, THE PLANS WERE APPROVED FINALLY.

SO, UH, THEY GAVE US THE GO AHEAD THAT WE CAN, UH, THE MAJORITY OF IT IS, IS FURTHER IN FRONT OF THEIR EASEMENTS, BUT, UH, TOWARD WHEN YOU GET TOWARDS KITTRIDGE, THERE'S AN AREA A COUPLE HUNDRED FEET LONG THAT'S WE'RE REAL CLOSE TO THEIR LINES, AND THAT'S WHAT WAS HOLDING THINGS UP, BUT THEY FINALLY CAME OUT AND APPROVED IT, SO.

PERFECT.

WE'RE GOOD.

SO I'LL, I'LL COME BACK WITHIN LIKE A MONTH FROM NOW WITH, UH, UH, RESULTS OF THE BIDDING.

ANY QUESTIONS? JUST A QUICK QUESTION.

HOW, HOW DEEP ARE THOSE PETROLEUM LINES IN THE GROUND? UH, THEY'RE ABOUT FIVE FEET AND THEY'RE, I THINK TWO EIGHT INCH LINES AND ONE SIX INCH LINE.

ANY OTHER QUESTIONS? YES, MARK.

RUSS? UH, I KNOW WE GAVE YOU A PRETTY DIFFICULT PROJECT TO GET COMPLETED HERE, BUT I KNOW NANCY, UM, NOT SPEAKING FOR NANCY, BUT I KNOW HER AND I ARE BOTH VERY HAPPY.

HOW LONG HAVE YOU BEEN THE ENGINEER RUSS? UH, 16 YEARS.

AND BOY, YOU'VE DONE A LOT OF ENGINEERING IN THE CITY, AND THE ONE THING THAT STANDS OUT TO ME, COMPARING DIFFERENT ENGINEERS AND DIFFERENT STYLES, YOU, YOU'VE ALWAYS MADE SURE THAT IT'S DONE BY THE BOOK AND THAT WE HAVEN'T BEEN HAUNTED BY ANYTHING THAT WAS DONE INCORRECTLY.

SO I REALLY APPRECIATE THAT AND I'VE RECOGNIZED IT OVER THE YEARS.

THANKS.

ANITA, THIS ISN'T ABOUT THAT QUITE, BUT IS ALL THE STAMPING DONE THAT WE WERE DOING AT BRANT PIKE? I, I BELIEVE IT IS, YES, BECAUSE OKAY, THIS IS LIKE, I'M GONNA SAY IT WAS THURSDAY OR FRIDAY I WAS DRIVING UP.

THERE WAS A COUPLE OF AREAS THAT WAS ONLY THREE CITED.

IT WASN'T FOR, IS THERE A REASON FOR THAT? UH, THERE WASN'T A CROSSWALK THERE BEFOREHAND AND THERE'S NO CROSS.

I DON'T THINK THERE'S ANY RAMP TO GO ACROSS.

SO WE PUT BACK WHEREVER THERE WAS A RAMP, UH, A CROSSWALK BEFORE WE PUT, THAT'S WHAT WE STAMPED.

NOT EVERY INTERSECTION HAS FOUR FOUR CROSSWALKS BECAUSE OF SIGNALS AND THE WAY, UM, CROSSWALK LIGHTS ARE NOT EVERY INTERSECTION ALLOWS YOU TO CROSS ON ALL FOUR SIDES.

IS THAT KIND OF THE SAME SCENARIO AT, UM, FISHBURG IN OLD TROY? I THINK FISHBURG HAS ALL FOUR.

FISHBURG.

I WAS JUST BY THAT TODAY.

I DROVE BY THERE THE OTHER DAY.

MIKE, I CAN ANSWER A LITTLE BIT TO THAT.

IS, IS SOMETIMES WHEN YOU HAVE A CERTAIN CROSSWALK HERE, I'M SORRY, , WHEN YOU HAVE CERTAIN CROSSWALKS IN CERTAIN AREAS, YOU CAN'T CROSSWALK A PERSON INTO A DITCH.

DO OR DO NOT HAVE, CAN'T CROSSWALK A PERSON INTO BASICALLY EXPECTING TO BE ANY COMPLIANT OR EVEN WALKING OR ANYTHING INTO A, A DITCH.

IF YOU LOOK AT SOME OF THOSE AREAS, THEY'RE NOT A DA COMPLIANT WITH WHAT'S REQUIRED TO NEED A CROSS INTO A SAFE ENVIRONMENT, BASICALLY WITH HOW THAT WORKS.

SO LIKE, THERE'S, THERE'S SOME AREAS AROUND THE CITY THAT, WHERE THE CROSSWALK IS JUST, THERE'S NOT BEEN THE DEVELOPMENT THERE THAT WE NEEDED OR, OR CURRENTLY

[00:40:01]

YOU KNOW, SO LIKE PAL, THERE'S, THERE'S CERTAIN AREAS LIKE THAT.

WE'VE TRIED TO ELIMINATE SOME OF THOSE HAZARDS FOR PEOPLE.

AND SO THAT'S WHY YOU SEE JUST THE THREE OF THE TWO.

THAT MAKES SENSE.

I JUST TO NEVER REALLY PAID ATTENTION.

AND THEN WHEN THEY STARTED STAMPING, I'M LIKE GOING, ARE, ARE THEY NOT DONE HERE OR ARE THEY DONE? AND THEN IT'D BE MOVED UP A LITTLE BIT FURTHER AND I'M LIKE GOING, THEY LEFT OUT ONE DOWN THIS WAY.

I'M NOT SURE WHAT THEY'RE DOING.

SO, AND IF YOU LOOK, IF YOU LOOK, THAT'S WHERE THE PED LIGHTS ARE OR NOT, THAT'S WHERE THEY SHOULD BE.

THEY'RE REQUIRED BY REQUIREMENT OF THE CROSSWALK.

WHICH IS THE CITY BUILDINGS ELEVATOR REPLACEMENT AND SOLICITING BIDS.

AND HOW THE MUNICIPAL CODE GOES AS FAR AS TRAFFIC SIGNALS ARE COMPLIANT.

WELL, THANKS FOR THE QUESTION.

YOU DIDN'T, THANKS FOR THE EXPLANATION.

'CAUSE I'M SURE PEOPLE ARE GONNA BE ASKING THAT .

IT REALLY STANDS OUT SINCE IT'S STAMPED.

THAT'S WHY I NOTICED IT.

AND THERE IS, THERE IS ONE ACROSS FROM TOM CLOUD PARK THAT ENTERS INTO KROGER.

WE DID NOT DO THAT ONE BECAUSE IT'S OUT, IT WAS ACTUALLY OUTSIDE THE STREET RIGHT AWAY, WHICH IS THE CORP LINE.

GOTCHA.

IT WAS OUTSIDE THE CITY.

SO, AND, AND THE PAVEMENT WAS REALLY BAD SHAPE AND WE DIDN'T WANT TO FIX THEIR PAVEMENT.

ANY OTHER QUESTIONS? OKAY.

ANY OBJECTIONS? OKAY.

SEE NONE.

WE'LL MOVE THAT ON ALSO TO, UH, MONDAY.

NEXT UP IS ITEM 3G,

[ City Buildings - Elevator Replacement - Solicit Bids]

MIKE? UH, YES, MAYOR.

MEMBERS COUNCIL.

UM, BASICALLY THIS IS, UM, THE, THE, BASICALLY THE POLICE BUILDING IN THIS BUILDING.

UM, THE ELEVATOR SYSTEMS ARE NOW ROUGHLY ABOUT 40 YEARS OLD.

UM, THEY'RE LOOKING AT, UM, BEING OUTDATED FOR REPLACEMENT PARTS, UM, TO BE CONTINUALLY BE UP TO A STANDARD OF CODE.

UM, SO IT'S, THIS IS, THIS HAS BEEN DISCUSSED FOR ROUGHLY ABOUT TWO YEARS NOW AS FAR AS GETTING THOSE REPLACED AND KIND OF UP TO A STANDARD THAT THEY SHOULD BE AS FAR AS, UH, BEING ABLE TO REPLACE THEM AND MAKING THEM AS SAFELY AS POSSIBLE FOR THE GENERAL PUBLIC.

GOTCHA.

WHICH IS THE CITY BUILDINGS IN THE PARKING LOTS, THE ASPHALT OVERLAY, SOLICITING THOSE BIDS, MIKE, CORRECT? YES, THIS IS, THANK YOU, MAYOR.

ANY QUESTIONS? ANY OBJECTIONS? OKAY.

WE'LL MOVE THIS ONE.

AND NEXT IS THREE H,

[ City Buildings - Parking Lots - Asphalt Overlay - Solicit Bids]

THIS IS, UM, AGAIN, THIS IS TO BRING THE, UM, THE PARKING LOTS HERE.

NOW.

UM, AS YOU CAN SEE, JOHN GUYER WHITE WAS REPLACED, I THINK TWO YEARS AGO.

AND THIS WILL JUST BRING ALL THE OTHER PARKING LOT AREAS, UM, UP TO, YOU KNOW, THE SAME TYPE STANDARD IN THAT, WITH THE SAME BASICALLY THAT'S NEEDED TO BE REPAID AT THIS TIME DUE TO AGE.

ARE THERE ANY QUESTIONS FOR MIKE ON THE ASPHALT FOR THE YES, MIKE? UM, JUST TO MAKE SURE THAT I GET AN OPPORTUNITY TO SAY THIS TO MIKE BEFORE HE LEAVES, UM, MIKE, I WANT TO COMMENT ON THE BEAUTIFICATION THAT HAS HAPPENED WITH OUR CITY THIS SPRING AND SUMMER.

UH, THE FLOWERS AND THE LANDSCAPING AND THE GRASS ALL OVER THE CITY REALLY STANDS OUT.

AND I, I KNOW THAT'S NOT EASY AND YOU AND I'VE TALKED ABOUT THAT OVER THE YEARS, BUT I TRULY APPRECIATE IT.

AND IF FOLKS REALLY KNEW HOW MANY THINGS YOU DID IN A WEEK, THEY WOULD BE SHOCKED.

UH, IT'S YOUR RESPONSIBILITY TO MAKE SURE THE PARK PARKING LOTS GET PAVED.

IT'S YOUR RESPONSIBILITY TO MAKE SURE THE CONTRACTORS PAINT THE OUTSIDE OF THE BUILDING CORRECTLY.

UM, AND NOW JUST TONIGHT, UM, WE LEARNED THAT YOU'RE FACILITATING THE CONTRACTS FOR THE, UH, ELEVATORS.

SO MY HAT'S OFF TO YOU.

I APPRECIATE YOU AND YOU'VE DONE A GREAT JOB.

I, WHICH IS, UH, ASSISTANT CITY MANAGER APPOINTMENTS.

I'LL PASS THAT ALONG TO MY STAFF AS WELL.

ANY OBJECTIONS? OKAY.

SEEING NONE, WE'LL ALSO MOVE THAT ON.

NEXT UP IS ITEM THREE

[ Assistant City Manager Appointments * Aaron Sorrell]

JOHN? YES.

MAYOR AND COUNCIL.

THIS IS, UH, AFTER WE, UH, VOTED, I THINK IT WAS LAST MEETING ON THE TABLE OF ORGANIZATION IN WHICH WE HAD A PRETTY GOOD DISCUSSION ON, UH, THE REORGANIZATION AND MM-HMM.

AND WHAT WE WERE GONNA DO HERE, UM, THIS ONE AND THE ONE AFTER IT IS BASICALLY IN ACCORDANCE WITH THE CHARTER 7.03, WHICH ALLOWS ME TO, UH, APPOINT, UM, MEMBERS TO THOSE POSITIONS.

UM, YOU GUYS ARE VERY FAMILIAR WITH AARON AND HIS PRIME WORK AND THE, UH, THE WORK HE'S DONE FOR YEARS HERE.

UM, HE WILL BE APPOINTED TO THE ASSISTANT C MAJOR POSITION OVER, UH, PLANNING PUBLIC WORKS, UH, PARKS AND REC.

AND THEN THE NEXT ONE YOU'LL SEE IS, UM, FOR ALEX ZARIA.

UM, ALEX WILL BE COMING TO US FROM THE, UH, BEEF CREEK TOWNSHIP.

HE WAS THE TOWNSHIP ADMINISTRATOR THERE FOR ALMOST, UH, 10 YEARS.

UM, LEFT THAT POSITION AND THEN WENT INTO THE POSITION OF THEIR FISCAL OFFICER, WHICH IS A VOTED ON POSITION.

UM, SO HE'S COMING HERE TO HELP ME WITH FINANCE AND ALSO WITH THE ECONOMIC DEVELOPMENT SIDE OF THINGS.

HE DOES HAVE A HISTORY TOO.

UM, SOME EXPERIENCE IN COMMERCIAL DEVELOPMENT WITH IRON GATE REALTY.

SO WHEN DOES HE REPORT JOHN?

[00:45:01]

UH, THESE, BOTH OF THESE GO EFFECTIVE THE DAY YOU APPROVE THEM, WHICH IS NEXT MONDAY.

OH, RIGHT ON THE 12TH.

AARON HAS BEEN FILLING IN ADMIRABLY AS AN INTERIM AND, AND, UM, ALSO FILLING THE PLANNING ROLE.

AND HE WILL CONTINUE THAT AS WELL.

SO HE HAS BEEN, UH, HE'S BEEN A ROCK, SO I APPRECIATE HIM AND, UH, I THINK I EXPECT THE SAME OUT OF ALEX.

SO.

AWESOME.

WE LOOK FORWARD TO, UH, ALL THE STUFF THESE GUYS HAVE TO HAVE TO BRING TO US, SO.

ABSOLUTELY.

AND I SO GLAD THAT WE'RE, YOU'RE FINALLY OFFICIALLY JOINING US.

YOU'VE DONE A FANTASTIC JOB, AARON, AND I LOOK FORWARD TO WORKING WITH YOU.

OH, THANK YOU.

WE WILL TRY AND PLAN SOME TYPE OF, UH, MEET AND GREET, UM, LATER THIS MONTH, HOPEFULLY.

UM, YEAH, I THINK SO.

UM, I'LL TALK TO CHINA.

THINK SET SOMETHING UP FOR THAT, THE LAST COUNCIL MEETING OF THE MONTH WHERE WE WILL, SO IT'D BE THE GET TOGETHER YEP.

GET TOGETHER PRIOR FOR MAYBE A HALF HOUR, FOUR, FIVE MINUTES PRIOR TO THE MEETING TO, UM, ANYBODY WHO WANTS TO COME AND, AND, AND MEET WITH AARON AND, UM, AND ALEX AND JUST KINDA CELEBRATE KIND OF WHERE THIS, WHERE WE'RE HEADED WITH OUR NEW EXECUTIVE TEAMS. YEAH.

ALEX WILL BE IN THE BUILDING NEXT MONDAY.

HE'S BEEN HERE A COUPLE TIMES DOING SOME HR STUFF.

HE'S COMING IN NEXT MONDAY TO KIND OF HELP GET THE LAY OF THE LAND AND GET SOME OTHER HR STUFF DONE BEFORE THE MEETING.

SO.

GREAT.

EVERYBODY SHOULD BE REALLY EXCITED ABOUT WHERE, WHERE WE ARE HEADED.

MARK.

UH, I HAVE, I'VE HAD THE OPPORTUNITY TO MEET ALEX.

UH, WE'VE CROSSED PATHS IN THE PAST AND THERE'S NOT A BETTER FIT JOHN FOR THAT POSITION THAN ALEX.

YEAH, I APPRECIATE IT.

WILL HE BE OVER YOUR FINANCE? HE WILL, YES, SIR.

YEAH, IT THERE'S NOT A BETTER MAN.

HE BRINGSS A PRETTY UNIQUE SET WITH BOTH FINANCE EXPERIENCE AND ALSO, UM, ECONOMIC DEVELOPMENT, UH, EXPERIENCE, WHICH IS GONNA BE REALLY HELPFUL.

SO.

COOL.

WE'VE GOT SOME REALLY AMAZING PEOPLE.

I MEAN, KAI IS AWESOME.

I THINK ALEX WILL BE A REALLY GOOD MENTOR.

YOU KNOW, I'VE ALWAYS KINDA WANTED TO SEE US, UH, BE ABLE TO PROMOTE FROM WITHIN AND I THINK KAI'S ON THAT TRACK AND I THINK HE'S A GREAT PERSON.

I JUST THINK HE COULD USE A LITTLE BIT OF MENTORING AND I, I, I DON'T THINK I COULD BE THAT PERSON FOR HIM.

AND I THINK ALEX WILL BE.

AND THEN I REMEMBER WE LOST OUR PERMANENT PLANNER, COMMISSION SCOTT, AND THEN, UH, UH, WHEN SCOTT LEFT, WE HAD ANOTHER PERSON BACK FILL THAT POSITION WHO LEFT QUICKLY.

AND I REMEMBER TALKING TO THE MAYOR THAT NEXT MORNING AND JUST SHAKING MY HEAD, WHAT WERE WE GONNA DO? AND THEN WE WERE INTRODUCED TO THE IDEA OF CONTRACTING WITH SOMEONE.

AND HONESTLY, I WASN'T REAL ENTHUSIASTIC ABOUT THAT UNTIL I MET YOU.

AND I'VE HAD DEVELOPERS AND BUILDERS TELL ME THAT YOU GIVE THE BEST PAPERWORK AND PRESENTATION THAT THEY'VE EVER DEALT WITH.

AND, AND I'VE SEEN THAT IN ALL OF YOUR PRESENTATIONS.

WITH THAT SAID, I THOUGHT MAYOR, THERE WEREN'T ANY ASSISTANT CITY MANAGERS AVAILABLE.

AND MY THOUGHT ABOUT THAT IS MAYBE WE HAVE THE RIGHT CITY MANAGER.

UH, JOHN, YOUR PERSONALITY AND THE FOLKS YOU KNOW IS UNBELIEVABLE.

AND I THINK THESE TWO GENTLEMEN, ALONG WITH OTHER FOLKS THAT I KNOW ARE COMING IS OUTSTANDING.

YOU MIGHT JUST ABOUT MAYOR HAVE ASSEMBLED ONE OF THE BEST TEAMS. MM-HMM.

, I BELIEVE THAT AS WELL.

AND I THINK, UH, YOU, YOU BRING UP A POINT, AND I, I DON'T WANNA DWELL ON THAT, BUT IT CERTAINLY SHOULD BE MENTIONED THAT YES, WE WERE TOLD FOR A LONG TIME THAT THIS, THE MARKET WAS REALLY TIGHT AND THERE WASN'T A, A GROUP OR A, A QUALITY POOL TO, TO PULL PEOPLE FROM.

AND I KNOW ONCE JOHN WAS IN THIS POSITION AS JUST THE INTERIM MANAGER, UM, AARON WAS EXCITED TO JUMP ON BOARD AND, AND I THINK JOHN, YOU PROBABLY HAD YOUR PICK OF PROBABLY FIVE OR SIX OTHER PEOPLE WHO WERE READY, WILLING, AND ABLE TO COME HERE TO WORK FOR YOU.

I MET WITH ABOUT FIVE PEOPLE, SO, YEAH.

CONVERSATION WE HAD AND YOU TOLD ME IN A WEEK OF IT BEING ANNOUNCED TO THE STREET THAT YOU WERE LOOKING FOR A COUPLE PEOPLE THAT YOU HAD SIX OR SEVEN YEAH.

SO I THINK, UM, YEAH, I THINK THERE ARE NOTHING BUT FANTASTIC DAYS AHEAD FOR OUR LEADERSHIP TEAM, OUR EXECUTIVE TEAM HERE AT THE CITY.

AND I, I COULDN'T, I'LL JUST SAY I, AND I'VE SAID THIS AT SOME OTHER PLACES.

I'VE SPOKE AT THE ROTARY AND THE, AND THE CHAMBER.

I'M, I'VE BEEN THE MAR NOW FOR SIX AND A HALF YEARS, AND I'M MORE EXCITED ABOUT WHERE THE CITY IS AT TODAY ON, ON AUGUST THE FIFTH THAN WHERE I'VE BEEN IN THE LAST SIX AND A HALF YEARS AS THE MAYOR OF THE CITY.

I THINK WE ARE IN FANTASTIC SHAPE MOVING FORWARD.

MARK DOING THIS FOR AS LONG AS I HAVE.

THERE ARE DEFINITE CYCLES AND THERE'S THINGS THAT, UH, WE KNOW WERE ON THE HORIZON, THAT IN SOME CASES WE ARE BOUND BY CONFIDENTIALITY.

AND ONCE THOSE THINGS OCCUR, UH, THE PUBLIC GETS ON BOARD, THE TAXPAYERS GET ON BOARD.

THEY HAVE ALWAYS SUPPORTED THIS CITY.

MM-HMM.

AND JOHN, THE REASON WHY I SAID ALL THAT WAS TO ASK YOU, DO YOU REMEMBER THE

[00:50:01]

BONAFIDE APPLICATIONS.

YES, SIR.

SO, UH, I THINK IT SPEAKS FOR ITSELF.

I DO TOO.

AND I COULDN'T BE MORE PROUD OF YOU, JOHN.

ANY OTHER QUESTIONS OR COMMENTS? DON? THANK YOU.

UM, I'M JUST GOING TO TALK ABOUT AARON FOR JUST A MOMENT.

AS A FORMER PLANNER HERE ON THE PLANNING COMMISSION, EVERYTHING AARON DOES, EVERYTHING AARON BRINGS TO THE PLANNING COMMISSION, TO THE, UH, PLANNING DEPARTMENT WITHIN THE CITY IS DONE WITH SUCH A HIGH DEGREE OF PROFESSIONALISM AND ORGANIZATION THAT, UM, TO SAY THAT AARON IS NOW PART OF THIS TEAM AND, UH, UH, PART OF OUR LEADERSHIP TEAM HERE AT THE CITY, UM, MAKES ME PROUD.

THE RESIDENTS OF THE CITY SHOULD BE VERY PROUD.

AARON, YOU'VE DONE A FANTASTIC JOB.

UM, I COULDN'T BE HAPPIER THAT, UH, YOU'VE DECIDED TO JOIN UP WITH US, UH, ON A PERMANENT BASIS.

THANKS, DON.

ANYTHING ELSE? OKAY, ANY OBJECTIONS TO, UH, MOVING THIS ON TO MR. OKAY.

IS THE DIRECTOR OF PUBLIC SAFETY DESIGNATION, UH, OF THE CITY MANAGER JOHN.

AND NEXT IS ITEM THREE J, WHICH

[ Director Of Public Safety Designation - City Manager]

UH, YES, SIR.

SO THIS IS JUST, UH, UH, RESOLUTION TO, UM, AFTER WE DID THE APPOINTMENT UP TO MY POSITION LAST MEETING, UH, WE HAD DISCUSSIONS IN MY CONTRACT OBVIOUSLY ABOUT MAINTAINING, UH, PUBLIC SAFETY AS ONE OF MY FOCUSES.

AND, UM, AS FAR AS THE POLICE AND FIRE PENSION GOES, THEY NEED SOMETHING FROM THIS BODY THAT SAYS THAT I WILL BE, UH, THE PUBLIC SAFETY DIRECTOR AS WELL.

THIS IS JUST THAT RESOLUTION SAYING THAT, UM, I WILL STAY AN ADMINISTRATIVE MEMBER OF THE FIRE DIVISION, THAT I WILL KEEP MY CERTIFICATIONS UP AS A, UH, FIREFIGHTER PARAMEDIC, UM, AS A C MANAGER AS WELL.

THREE K, WHICH IS CASE BDP 24 DASH 13.

THANKS JOHN.

ANY QUESTIONS? ANY COMMENTS? ANY OBJECTION? OKAY.

ANY, ANY.

NEXT IS ITEM

[ Case BDP 24-13 - Homestead Development - Basic Development Plan - Red Buckeye Drive/Carriage Trails Boulevard]

THIS IS HOMESTEAD DEVELOPMENT.

THIS IS THE BASIC DEVELOPMENT PLAN, UH, FOR RED BUCKEYE DRIVE IN CARE SHELLS BOULEVARD HERE.

SO, UH, I'LL SAVE, UM, THE BULK OF THE COMMENTS FROM MONDAY, BUT JUST WANTED TO, UH, GIVE YOU A LITTLE BIT OF A PREVIEW.

SO THIS WAS THE ORIGINAL SITE PLAN THAT CAME IN, UH, HAD A, UH, EMERGENCY, UM, TEMPORARY IN INGRESS EGRESS OFF OF BRANT PIKE.

NOBODY THOUGHT THAT WAS A GOOD IDEA GIVEN SOME OF THE ISSUES THAT WE'VE HAD, UH, AT THAT INTERSECTION IN CARRIAGE TRAILS.

UM, SO WE'VE SUBSEQUENTLY REDESIGNED THE SITE.

UM, SO THIS, WE, OUR EMERGENCY EXIT IS NOW OFF OF RED BUCKEYE.

UM, WE'VE HAD THEM ADD, UH, ADDITIONAL LANDSCAPING AND STREET TREES ALONG THE PERIMETER OF THE SITE.

UH, WE'VE HAD THEM, UH, INCREASE THE AMOUNT OF, OF BUFFERING AND LANDSCAPING TO SOFTEN THE BRANT PIKE, UH, SIDE OF THE, OF THE SITE.

WE'VE ALSO, UH, ASKED FOR AND THEY'RE GONNA GIVE US AN EIGHT FOOT, UM, MULTI-PATH OR MULTI-USE PATH, UM, TO CONNECT THE SIDEWALK SYSTEM IN CARRIAGE TRAILS.

ONE TO THE, UH, SOON TO BE BUILT, UM, SIDEWALK SYSTEM ALONG, UM, RAMP PIKE SO THAT WE CAN MAKE THAT CONNECTION TO THE SOUTH.

UH, I WANTED TO AVOID SIDEWALKS UP HERE BECAUSE THERE ARE TOO MANY POTENTIAL CONFLICTS BETWEEN PEDESTRIANS AND VEHICLES.

UM, BUT WE THINK THIS IS A GOOD SITE TO, TO BRING THEM THROUGH ONTO RED BUCKEYE, AND THEN THROUGH THE, THE REST OF THE TRAIL NETWORK WITHIN THE NEIGHBORHOOD.

UM, SO THIS IS JUST KIND OF AN UP, JUST A LARGER VIEW OF THAT.

UM, AND THEN THE RENDERING FROM LOOKING ALONG, UM, BRANT PIKE, JUST SOME ADDITIONAL MOUNDING, UH, TREES TO SOFTEN THE, THE FACADES ALONG THERE.

SO THAT'S, THAT'S REALLY ALL I HAVE, UH, TO SAY FOR THAT ONE.

UM, WE, WE WILL HAVE THE PUBLIC HEARING FOR THE BASIC DEVELOPMENT PLAN, UM, AND JUST THE BASIC DEVELOPMENT PLAN ON MONDAY.

THANK YOU AARON.

AND SO, YES, NANCY? YEAH.

AARON, UM, I'M LOOKING AT TWO DIFFERENT, UM, SITE PLANS HERE.

UM, WHERE EXACTLY YOU'VE CLOSED THE, UH, THE ENTRANCE EXIT OFF OF GRANT? YES.

AND THAT'S JUST GONNA BE LANDSCAPING? WELL, EVENTUALLY WHAT IT'S GOING TO BE IS THIS SECOND, UH, DR.

UH, ROAD EXTENSION COMING TO THE SOUTH AS WELL AS LANDSCAPING.

BUT THE MAIN ENTRANCE IS THIS LITTLE BOULEVARD, UH, ESSENTIALLY RIGHT ACROSS FROM, UM, RIGHT ACROSS FROM, UM, THE, THE, UM, WATERSTONE.

SO WHERE ARE THE ENTRANCES TO THAT DEVELOPMENT? SO THE MAIN, UH, ENTRANCE IS HERE AT, UH, RED BUCKEYE DRIVE, AND THEN THE EMERGENCY EXIT OR ENTRANCE, IF, IF IT WERE NEEDED TO BE ACCESSED, IS RIGHT DOWN HERE.

[00:55:01]

UH, AND THEN POTENTIAL NEW FIRE STATION LOCATION HERE.

I DIDN'T KNOW IF THOSE WERE PARKING SPOTS OR, I FIGURED THAT IS AT THE, THE ONLY, THE ONLY LOGICAL ENTRANCE.

SO THE ALL, SO THEY'LL COME ON MIAMI VALLEY WAY AND HAVE, UH, NOT MIAMI.

THAT'S CARRIAGE TRAILS.

SO CARRIAGES TRAILS IS UP HERE.

THIS IS CARRIAGES TRAILS, AND THEN THEY'LL HAVE TO LOOP AROUND TO THE BACK.

CORRECT.

UM, BUT THAT'S ACTUALLY THE FRONT OF THE, THIS IS REALLY THE FRONT OF THE DEVELOPMENT.

YEAH, ABSOLUTELY.

'CAUSE THE CLUBHOUSE IS THERE AND EVERYTHING.

RIGHT.

UM, BUT WE, WE DID NOT WANT TO HAVE ANY, UH, INGRESS OR EGRESS OFF OF TRUCK AROUND BRAND.

OH NO.

ABSOLUTELY NOT.

UM, AND THE EMERGENCY IS, IT'S TO THE SOUTH.

IT'S RIGHT HERE.

SO THERE'LL BE BOLLARDS THAT ARE BREAKAWAY BOLLARDS FOR THE EMERGENCY VEHICLES.

UH, BUT THEN IF THEY NEED TO, THEY CAN ACCESS THE SITE FROM THE PARKING LOT.

SO THIS WILL JUST BE, ESSENTIALLY, IT LOOK LIKE A REALLY WIDE BIKE PATH.

UHHUH , UH, UNTIL YOU GET TO HERE, WHICH WILL TAPER DOWN TO ABOUT EIGHT FEET, UH, TILL YOU GET TO THE NEW SIDEWALK.

WE'VE DONE THAT AT A COUPLE OTHER PLACES.

THAT'S STRICTLY JUST FOR POLICE AND FIRE IN CASE SURE.

IN CASE THE MAIN ENTRANCE GETS, YOU KNOW, CONGESTED AND, AND CRAMMED UP AND WE'VE GOTTA GET BACK THERE IN AN EMERGENCY.

UM, WE'VE DONE THAT AT A COUPLE OTHER APARTMENT COMPLEXES.

THEY, THEY'VE KIND OF REINFORCED THE, THE GROUND SO THAT WE CAN GET OUR FIRE APPARATUS ACROSS THERE.

UNDERSTOOD.

UM, AND IT'S SMART.

I MEAN OH YEAH.

BUT I JUST SOMETIMES, UNLESS THERE'S A, UH, LOGISTICAL REASON WHY THAT WOULDN'T BE JUST ANOTHER FULL ENTRANCE EXIT.

I, I OFTEN WONDER WHY WE DON'T DO THAT.

IT'S TOO CLOSE TO THIS ENTRANCE TO THE, THE MILLER VALENTINE APARTMENTS RIGHT HERE.

THERE, THERE'S WOULD BE TOO MUCH OF A CONFLICT.

POTENTIAL CONFLICT.

WHAT IF, AND, AND, AND I'M NOT SUGGESTING YOU'RE CHANGING, I'M JUST OVER THERE ON, ON THE RIGHT AT THE OTHER END OF THAT RIGHT THERE, THAT, UH, LINE OF RIGHT THERE.

WHY WOULD THAT NOT BE AN ENTRANCE TO GIVE AN ENTRANCE EXIT? THERE'S NO CONNECTION TO THE SOUTH HERE FOR THE, OF THESE APARTMENTS.

SO BASICALLY THIS IS JUST THE BACK OF THE APARTMENTS.

UM, AND WE DIDN'T, WE WANTED THIS TO BE 99% PEDESTRIAN ONLY.

UH, AND JUST FOR EMERGENCIES.

SO THAT'S GONNA HAVE A LOT OF, UM, SIDEWALK FOR MOVEMENT WITHIN THE DEVELOPMENT.

MM-HMM.

THERE ARE INTERNAL WALKWAYS, UH, ALL, ALL THROUGHOUT THE DEVELOPMENT.

OOPS, THAT'S STRONG ONE.

, ANYTHING ELSE? NOPE.

YOU GO TO SCOTT AND I'LL COME KATE AND WE'LL GO.

THANKS, NANCY.

YOU TOOK MY ONE QUESTION ABOUT THAT ENTRANCE ON BRENT PIKE BEING TAKEN OUT OF, UM, AARON, IS THERE GOING TO BE EXTRA SIGNAGE AT THAT, YOU KNOW, FOR PEOPLE NOT PARKING IN THE FIRE, EMERGENCY FIRE LIEN, YOU WON'T BE ABLE TO.

UM, THERE'LL BE BOLLARDS HERE AND THERE'LL BE BOLLARDS AT THE ENTRANCE HERE, SO YOU, YOU WON'T BE ABLE TO GET YOUR VEHICLE.

I MEAN, MAYBE A MOTORCYCLE.

WE'LL BE ONES THAT HAVE ACCESS TO IT, BUT ONLY THE EMERGENCY VEHICLES WOULD BE ABLE TO, YOU KNOW, BICYCLISTS AND MOTORCYCLISTS PROBABLY COULD GET THROUGH IT, BUT, UM, YOUR A STANDARD VEHICLE WILL NOT BE ABLE TO.

I'M, I'M NOT TALKING ABOUT REALLY VEHICLES OTHER THAN PARKING THERE.

A LOT OF PEOPLE HAVE EXTRA PARKING AND ALL THAT, SO, OH, THAT'S A, THAT'S A KIND OF OPENING THERE.

I JUST WANT TO KNOW IF THERE'S GONNA BE EXTRA SIGNAGE THAT ABSOLUTELY NO PARKING AND, AND BEING ENFORCED.

THERE'LL BE NO PARKING SIGNS HERE TO MAINTAIN THAT.

UM, THERE, THERE'LL BE NO PARKING SIGNS HERE.

UM, AND THEN THE WAY THAT THE STRIPING WILL BE FOR THE, UH, ACTUALLY IN THE, THE DEVELOPMENT REALLY WOULD PRECLUDE ANYBODY FROM PARKING RIGHT THERE.

THAT'S ALL I HAVE, MAYOR.

I HAVE TWO QUESTIONS, AARON.

UM, SPEAKING OF WHERE THAT SPOT THAT MR. DAVIDSON JUST SPOKE ABOUT PARKING, WILL THAT BE WIDE ENOUGH FOR OUR APPARATUS TO GET IN THERE? YES.

THAT WAS MY FIRST QUESTION.

AND THE OTHER QUESTION, UM, IS THAT CARRIAGE TRAIL WAY THAT GOES OUT TO BRAND PIKE? WHEN ARE WE GONNA PUT A STOPLIGHT THERE? YEAH, SO THAT'S WHAT WE'RE GONNA TALK, TALK ABOUT NEXT.

GIVE US, GIVE US A SECOND.

THANK YOU GUYS.

I APPRECIATE YOU UHHUH.

MAYOR MARK AARON? YES, SIR.

YOU HAD A SLIDE THAT SHOWED THE BERM? YES.

AND DID YOU SAY THAT AT SOME POINT THE STREET WILL BE ON TOP OF THAT? WELL, THEY'LL BE GRADED, YEAH.

BUT YES, THERE'LL BE ONE ADDITIONAL LANE ADDED RIGHT HERE.

ARE, IS THERE A WAY WE COULD PLAN FOR THAT AS IT RELATES TO THE BERM? SO WE ARE OKAY.

UM, GOOD ENOUGH? YES.

[01:00:01]

ELSE? DON? THANK YOU.

AARON, I'D LIKE TO EXPAND A LITTLE BIT ON WHAT YOU'RE TALKING ABOUT WITH THE, UM, UH, BIKE WALK PATH.

UM, BASICALLY WHAT WE'VE DISCUSSED IS MAKING SURE THAT THAT IS THE CONNECTOR FROM CARRIAGE TRAILS, UH, OUT TO WHAT WE PROPOSED TO BE A SIDEWALK BIKE PATH THAT WILL CONNECT INTO THE SIDEWALK, UM, GOING TO THE Y IS THAT CORRECT? THAT IS CORRECT.

UM, I, I THINK THE REASON IT'S IMPORTANT TO EXPAND ON THAT IS SO PEOPLE REALIZE THIS ISN'T JUST A SIDEWALK FOR THE, UM, DEVELOPMENT ITSELF.

THIS IS A SIDEWALK THAT WILL TIE THE CARRIAGE TRAILS NEIGHBORHOOD INTO A SIDEWALK THAT WILL LINK UP AT THE SOUTHERN PORTION THERE AND TAKE YOU DOWN TO THE Y.

SO OUR PEOPLE THAT ARE IN CARRIAGE TRAILS RIGHT NOW WILL BE ABLE TO EASILY BIKE DOWN THAT POINT, BIKE THROUGH THIS WALKWAY, AND COME ON DOWN THE, THE WIDER WALKWAY THAT WILL CONNECT INTO THE, THE YMCA AND THE GROUNDS DOWN THERE.

ANYTHING ELSE WILL THERE? YEAH, AARON, WHEN THAT SIDEWALK DOES GET DOWN THERE, UH, TO THE Y WILL THERE EVENTUALLY BE A, A CROSSING THERE THAT PEOPLE COULD GO OVER TO, UH, CARRIAGE HILL EVENTUALLY? YES.

I THINK WE'RE WAITING ON FIVE RIVERS TO FIGURE OUT WHAT THEIR FINAL, UM, IMPROVEMENT PLANS ARE FOR, FOR THE METRO PARK, SO THAT WE MAKE THE RIGHT CONNECTION MM-HMM.

AND, AND NOT STUB IT TO WHERE IT GOES NOWHERE.

RIGHT.

UM, BUT YES, THAT WILL STILL BE PERFECTLY EASY TO DO.

I DIDN'T KNOW IF IT WAS IN THEIR MASTER PLAN IF WE WERE TALKING TO THEM TO GET THAT IN.

IT IS.

UM, AND, AND WE ARE, WE'RE, WE'RE, WE'RE IN CONTACT WITH, UH, WITH FIVE RIVERS QUITE A BIT, ERIC, UH, AND HIS DESIGN TEAM.

AND NEXT IS ITEM THREE L, WHICH IS THE COUNTY OF SHELLS BOULEVARD BRAND PIKE TRAFFIC SIGNAL UPDATE AND DONATION OF REAL PROPERTY.

ANYTHING ELSE? ANY OBJECTION? OKAY.

[ Carriage Trails Boulevard/Brandt Pike Traffic Signal Update/Donation Of Real Property - Brandt Pike]

AARON? YEAH.

SO, UM, THIS IS TAKING A LITTLE LONGER THAN I THINK EVERYBODY HAD HAD HOPED, UM, BUT WE'RE, WE, WE SEE THE PATH.

WE SEE, UH, WE'RE, WE'RE GETTING CLOSE.

UM, SO THIS IS THE FI THIS IS WHAT WE'RE DESIGNING RIGHT NOW.

UM, SO WHAT THIS ENTRANCE, THIS IS THE SOUTH ENTRANCE, UH, OR EXIT OF CARRIAGE TRAILS.

THERE WILL BE A, A, A DEDICATED LANE AS YOU COME OUT TO THE SOUTH, UH, CURB, SIDEWALK, ET CETERA.

THIS IS THE APARTMENT FACILITY WE WERE JUST TALKING ABOUT.

UM, REALLY THE SOUTH SIDE DOESN'T CHANGE THAT MUCH FROM WHAT, WHERE IT IS NOW.

IT JUST ADDS A LANE.

SO YOU CAN JUST GO ON OUT WITHOUT, UM, INTERRUPTION.

UH, SO THIS WILL BE A CONTINUOUS THROUGH RIGHT TURN LANE.

UM, THERE WILL, SHOULD BE NO CONFLICTS.

UH, AS YOU EXIT.

WE ARE TAKING OUT THE, UM, SOUTHBOUND ENTRANCE RAMP, UH, AND, AND, AND CHANGING THE RADIUS, UH, OF, OF THE ENTRANCE HERE.

WE'RE DOING THAT FOR TWO REASONS.

ONE IS SAFETY.

UM, AND, AND MAINLY BECAUSE WHAT WE'RE WORRIED ABOUT IS WHEN A, WITH A LEFT TURN SIGNAL, UH, AS YOU END YOUR CARRIAGE TRAILS, AND IF YOU HAD SOUTHBOUND TRAFFIC JUST FLYING IN, THERE'S NOT A LOT OF ROOM TO MAKE THAT CONNECTION TO GET TO THE ROUNDABOUT, UH, TO GO SOUTH.

SO THIS WILL BASICALLY PUT EVERYBODY IN LINE, UM, RIGHT BEFORE THEY HAVE TO MAKE THAT DECISION.

WHICH WAY, ON THE ROUNDABOUT, ROUNDABOUT THEY'RE GOING.

SO THIS IS REALLY THE ONLY MAJOR, UH, I WOULD SAY GEOMETRIC CHANGE THAT WE'RE, WE'RE GONNA MAKE.

UM, WE ARE WHAT'S IN FRONT OF YOU IS, UH, A REQUEST TO ACCEPT THIS TWO ACRES OF, OF STRIP OF LAND HERE, UM, DECK AS PART OF THEIR AGREEMENT FOR US, OR FOR SELLING THIS OR BUYING THIS FROM US, THEY'VE AGREED TO DONATE.

UM, THIS TWO ACRES, WHICH IS HIGHLIGHTED HERE IN, IN YELLOW, UM, I'M NOT SURE WHAT WE'RE GONNA DO WITH THIS LITTLE PIECE.

UM, WHY WE WILL PROBABLY APPROACH THE PROPERTY OWNER, UM, NORTH OF THE CITY TO SEE.

IT'S, IT'S BASICALLY ROAD.

UM, SO WE HAVE REALLY NO, NO USE FOR IT, BUT, UM, IT COMES TO THE PACKAGE.

UM, SO WE ARE GONNA SPLIT THE LOT, UH, OR YEAH, SPLIT THIS LOT.

WE WILL THEN, UM, SO WHAT HAS BEEN HOLDING THIS UP IS WE HAD TO TRACK DOWN AN HEIR, UM, AND WE FOUND THE ONE LAST REMAINING HEIR, UM, TO THE ER PROPERTY.

UH, THE ISSUE WAS THAT IN 1976, THERE WAS AN HEIR IN A DEED.

AND SO THE PERSON,

[01:05:01]

THE FAMILY, EVERY TIME THIS IS SUBSEQUENTLY TRANSFERRED, THEY STILL HAD VESTED RIGHTS IN THIS PROPERTY BECAUSE THE WAY THE DEED WAS WRITTEN.

SO WE HAVE FOUND THEM, UH, WE'RE WORKING TO GET THOSE RIGHTS TRANSFERRED TO US.

ONCE THAT OCCURS.

UM, WE WILL FILE A, AN ANNEXATION PETITION FOR PROPERTY UNDER CONTROLLED BY MUNICIPALITIES.

IT'S ABOUT A 30 DAY PROCESS.

UM, NO ONE'S GONNA OBJECT OR NO ONE CAN OBJECT, ACTUALLY.

UM, AND SO WE WILL BRING THEN THE, THE COURT BOUNDARY, UH, ESSENTIALLY TO THE, UH, EAST SIDE OF GRANT PIKE, WHICH WILL THEN ALLOW US TO MOVE FORWARD WITH THE, WITH THE, UM, SIGNAL IMPROVEMENT.

SO OUR, UH, THE DESIGN IS ABOUT 50% DONE.

UM, I'M HOPING IN THE NEXT 30 DAYS WE CAN START THIS, UH, WE CAN WRAP THIS ISSUE UP WITH THE LAND HOLDINGS, UH, AND THEN MOVE FORWARD WITH THE, THE ANNEXATION AND, AND MOVE THIS ALONG.

SO THAT'S, IT'S, IT'S BEEN A LONG TIME COMING, I THINK, FOR EVERYBODY, AND I CAN, YOU KNOW, I CAN SENSE THE FRUSTRATION WHEN I HAVE CONVERSATIONS WITH YOU ALL ABOUT THIS.

THANKS AARON.

UM, APPRECIATE THE UPDATE.

YES, NANCY? YEAH.

AARON, UM, IN 30 DAYS YOU HOPE TO GET THE, THE ERROR ISSUE WORKED OUT.

HOW, IF WE'RE ONLY AT 50% OF THE DESIGN, WHEN DO YOU EXPECT TO HAVE THAT DONE? ABOUT TWO MONTHS.

SO WE'RE, WE'RE WORKING SIMULTANEOUSLY DOWN, DOWN THIS PATH.

UH, TO MOVE FORWARD.

SO WILL WE, WE'LL STILL HAVE, WELL, IT WILL, WE WILL GO OUT TO BID THIS YEAR.

SO IT WON'T BE IN THIS YEAR.

I HOPE TO START CONSTRUCTION THIS YEAR.

WE WILL CERTAINLY BID IT THIS YEAR.

SO WORKING WITH AIR FOR 30 DAYS DESIGN WORK, HOW LONG DOES THAT TAKE? ANOTHER TWO MONTHS.

AND THEN, SO WHEN WILL THE LIGHT BE HUNG? WITHIN SIX MONTHS? YES.

UH, AND I ONLY SAY THAT I'M ONLY HEDGING MY, MY YES.

QUALITATIVELY GIVEN OUR, UM, UH, EX EXPERIENCE WITH HOW LONG IT TOOK US TO GET MASS ARMS FOR THE, UH, OLD TROY PIKE PROJECT.

SO, UM, CAN WE ORDER 'EM TODAY? WELL, WE WILL ORDER 'EM AS SOON AS WE, YEAH.

THE CONTRACTOR DID NOT ORDER 'EM THE WAY I, I THINK WE NORMALLY WOULD HAVE.

THEY WANTED THE FOUNDATIONS, THE, THEY COULDN'T ORDER 'EM UNTIL THE FOUNDATIONS FOR THE POLES WERE IN.

WE'RE GONNA MAKE THE FOUNDATIONS THE FIRST, UH, ITEM OF THE, OF THE PROJECT.

SO WE'RE THINKING SIX MONTHS, WE CAN TALK.

I'M THINKING SIX MONTHS.

IS ITEM 3M, WHICH IS BOARD AND COMMISSION APPOINTMENTS.

THANK YOU FOR YOUR ATTENTION TO THIS MATTER, BECAUSE IT REALLY IS, IT'S BEEN A THORN OF ALL OF OUR SITES AND IT HASN'T GOTTEN DONE PREVIOUS.

[ Board And Commission Appointments * Parks And Recreation Board Appointment]

KAREN? YEAH.

WE HAVE AN APPOINTMENT AT THE CITY'S PARKS AND RECREATION BOARD.

UM, THE CITY INTERVIEW PANEL RECOMMENDS THE APPOINTMENT OF RACHEL AKINS TO THE PARKS REC BOARD FOR TERM ENDING MARCH 31ST, 2025, PENDING RESULTS OF HER BACKGROUND CHECK.

UH, WE ASK THAT THIS BE MOVED ON TO AUGUST 12TH, CITY COUNCIL MEETING FOR A MOTION TO APPROVE THIS APPOINTMENT AT THAT TIME.

FRED THINKING YOU MIGHT KNOW HER, HUH? I'LL HAVE TO, UH, REMOVE MYSELF FROM ANY CONVERSATION.

ANY QUESTIONS? PAY OBJECTION, BUT SHE DOES COME HIGHLY RECOMMENDED.

FRED, AGAIN, ABSTAIN FROM OUR COMMENTS REGARDING RACHEL AKINS.

WOW.

ANY OBJECTION, ROUGH ROOM.

THREE N, WHICH IS NAMING OF THE NEW, UH, THE NEW CITY GOVERNANCE CENTER.

WE'LL MOVE THIS ON TO MONDAY AS WELL.

AND NEXT ITEMS ITEM

[ Naming - New City Governance Center - Richard F. Shomper]

UH, RICHARD F SCHAPER.

UH, I'M GONNA TURN THIS OVER TO, UH, MR. CAMPBELL.

HE'S THE ONE WHO MADE THIS RECOMMENDATION AT A, AT A WORK SESSION, UH, MAYBE A MONTH OR SO AGO, MAYBE TWO MONTHS AGO.

SO, MARK, I'LL, I'LL, UH, LET YOU GO HERE.

YEAH, THANKS, MAYOR.

I APPRECIATE IT.

UH, JEFF HAD ASKED ME IF I WOULD TAKE THIS TOPIC, UH, WHEN I FIRST SAT DOWN TONIGHT.

AND, AND I HAVE TO SAY, I'VE BEEN ON TOP OF THE MOON EVER SINCE.

SO, UH, I MET RICHARD F SCHAPER ABOUT 43 YEARS AGO, AND I WAS IN MY EARLY TWENTIES, AND HE WAS A TOWNSHIP TRUSTEE AND WAS WORKING HARD TO INCORPORATE THE CITY OF HUBER HEIGHTS.

AND I KNOW THAT WE'VE HEARD A LOT ABOUT THE CITY OF DAYTON TRYING TO ANNEX US, AND, YOU KNOW, WE WERE ABLE TO HOLD THAT OFF.

BUT IF YOU WEREN'T THERE AND YOU DIDN'T SEE THE WORK AND THE PEOPLE THAT WERE ASSEMBLED, UH, YOU JUST WOULDN'T APPRECIATE IT.

AND RICHARD F SCHAPER WAS THE QUARTERBACK TO THAT PROJECT.

HE HAD THE VISION.

THE PERSON THAT I WOULD GIVE CREDIT TO

[01:10:02]

FOR US BEING A CITY OBVIOUSLY WOULD BE CHARLES HUBER.

BUT CHARLES HUBER AND DICK RICHARD F SHOPPER WORKED TOGETHER EVERY DAY TO MAKE SURE THAT HAPPENED.

UH, THEY TOOK THINGS TO THE STATE COURT AND, UH, THEY, THEY REALLY HAD AN UPHILL BATTLE, AND DICK ORGANIZED KEPT EVERYONE IN THE WAGON AND MADE SURE THAT INCORPORATION TOOK PLACE.

HE WAS THEN ELECTED AS THE CITY'S FIRST MAYOR.

AND BEING A CITY AND BEING A NEWLY ELECTED MAYOR WITH A STATUTORY FORM OF GOVERNMENT, UM, I THINK HE AND EVERYONE ELSE LEARNED VERY QUICKLY THAT THE AMOUNT OF PROPERTY TAX THAT WE COLLECTED, WHICH I I THINK WAS FIVE OR 10 CENTS ON THE DOLLAR, WOULDN'T PROVIDE THE SERVICES THAT WE WERE NOW REQUIRED TO PROVIDE, UH, BY THE STATE AS A, AS A NEW CITY.

SO MR. SCHAPER, UM, KNEW THAT HE NEEDED TO ORGANIZE AND FIGURE OUT HOW WE COULD SUBSIDIZE OUR PENNIES ON THE DOLLAR PROPERTY TAX TO BE ABLE TO PAY FOR THE SERVICES.

SO HE DID SOMETHING REALLY CRAZY.

UM, HE CHAMPIONED BUYING 300 ACRES, I BELIEVE, MATT, OF FARMLAND, WHICH IS NOW KNOWN AS CENTER POINT 70.

IF WE HAD NOT BOUGHT THAT LAND, HAD NOT ASSEMBLED THAT LAND, IT TOOK AN ASSEMBLY OF PROPERTIES TO PUT THAT ACREAGE TOGETHER.

IF IT HAD NOT BEEN OWNED BY THE CITY, WE WOULDN'T HAVE BROUGHT OVER $2,200, 2200 JOBS IN AN 18 MONTH PERIOD TO THIS CITY.

AT THE SAME TIME, WE WERE ALLOWED TO HAVE A 1% INCOME TAX BY STATUTORY LAW.

BUT ANYTHING OVER THAT, YOU HAD TO GO TO THE VOTERS AND EXPRESS TO THEM THE IMPORTANCE OF INCREASING THE INCOME TAX WHILE INCREASING JOBS.

SO HE HAD THE RIGHT VISION FOR OUR CITY FROM DAY ONE ALL THE WAY BACK.

DURING THE TIME OF HIM BEING A TRUSTEE, I GOT TO WITNESS HIM AND WITNESS HIM WORK ALONGSIDE OF CHARLES MANITA.

AND CHARLES MANITA WOULD WORK ALL DAY.

MR. SCHAPER WOULD WORK AT WRIGHT PAT DURING THE DAY, BUT AT NIGHT HE WOULD SHOW UP TO CITY HALL AND WORK.

LORD KNOWS HOW LATE, UH, HE WAS.

IT WAS A STRONG MAYOR AT THAT TIME, AND HE WAS RESPONSIBLE FOR THE CITY ALSO.

UH, DURING THAT TIME, I WATCHED HIM BEGIN THE WIDENING PROCESS OF BRANT PIKE, WHICH WAS NOT EASY.

UM, AND REALLY WASN'T EASY BECAUSE WE DIDN'T HAVE ANY MONEY.

SO HE HAD TO IMPLEMENT WAYS IN WHICH WE COULD FUND IT.

WE USED THAT FUNDING MODEL THAT RICHARD F SCHAPER PUT TOGETHER ALL THE WAY UNTIL WE COMPLETED NOT ONLY BRANT PIKE, BUT OLD TROY PIKE, I BELIEVE THE COUNTY.

AND THE STATE PAID FOR MOST OF THE WIDENING.

THAT WAS UNHEARD OF THEN.

IT'S UNHEARD OF NOW.

UM, THEN I'M TRYING TO FOLLOW SOME NOTES SO I DON'T FORGET ANYTHING.

UM, HE RECOGNIZED THAT WE NEEDED TO TRANSITION FROM A TOWNSHIP TO A CITY.

AND I REMEMBER 15 YEARS AFTER BEING A CITY, FOLKS TALKING AT THAT PODIUM, 15 YEARS AFTER INCORPORATING THAT WE NEEDED TO FINALLY TRANSITION AND GET OUT OF THE COUNTY, GET OUT OF THE TOWNSHIP, AND BECOME A CITY.

WELL, WHO PREACHED THAT SERMON FIRST IN 1981? 82, 83 WAS RICHARD F SCHAPER.

IN DOING THAT, HE DID SOMETHING MORE THAN JUST PREACH THAT HE IMPLEMENTED IT.

HE'S THE PERSON SINGLE HANDEDLY RESPONSIBLE FOR THE POLICE DEPARTMENT, THE FIRE DEPARTMENT, AND THE STREET DEPARTMENT YOU HAVE TODAY.

HE MECHANIZED THE DEPARTMENTS.

HE PUT THE RIGHT MINDSET IN WITH THE RIGHT PEOPLE.

HE SINGLE-HANDEDLY ORGANIZED AND ESTABLISHED THE GOVERNMENT THAT WE KNOW TODAY.

AND A LOT OF MY CRITICS WOULD INDICATE, I DON'T KNOW MUCH, BUT A LOT OF WHAT I KNOW I GOT FROM RICHARD FS SHOPPER AND THE CITY WOULDN'T BE IN THE CONDITION IT IS TODAY.

AND THAT IS A GOOD HEALTHY POSITION WITHOUT RICHARD FS SHOPPER.

AND THERE'S NO ONE'S NAME THAT SHOULD BE ON THE NEW GOVERNMENT CENTER, ONRAMP PIKE THAN RICHARD F SCHAPER.

SO I WOULD, UH, ASK MY COLLEAGUES IN JOINING WITH ME IN, UH, APPROVING.

WOULD IT BE MONDAY? YES, THE NAMING OF OUR NEW GOVERNMENT CENTER TO RICHARD F SCHAPER.

THANKS, MARK.

UH, I, I APPRECIATE THOSE COMMENTS.

UH, MATT SCHAPER, HIS SON AND HIS WIFE, BARBIE SCHAPER, IS HERE WITH US, UM, THIS EVENING, IF YOU'RE SEEN THIS ON, ON THE AGENDA.

AND, UM,

[01:15:01]

I'VE DONE MATT FOR A LONG TIME AS WELL.

UM, YOU BACK TO BACK TO, UH, HIGH SCHOOL DAYS AND, UM, HAD THE PLEASURE OF MEETING HIS DAD ON JUST A FRIENDSHIP LEVEL THAT, YOU KNOW, THAT, THAT I HAD WITH MATT.

I DIDN'T KNOW HIM AS, AS IN A GOVERNMENT SITUATION AS YOU DID.

UM, BUT WHAT I KNEW OF HIM HAD NOTHING BUT RESPECT.

UM, BUT IF I REMEMBER BEING THERE AT MATT'S HOUSE IN THE GARAGE AND SEEING THE POLITICAL SIGNS AND THINGS LIKE THAT, YOU KNOW, SCHAPER PREMIER AND STUFF IN, IN THE GARAGE, ALL THAT KIND OF, KIND OF GREW UP THAT WAY.

BUT, UM, BUT YEAH, I THINK THIS IS A, A TERRIFIC RECOGNITION AND, UM, CERTAINLY BELIEVE THAT IT'S WORTHY, UM, OF HAVING THE NAME SHOPPER ON THAT, ON THAT BUILDING.

COULD I ASK MATT A QUESTION? OH, OF COURSE.

WASN'T YOUR FATHER A GIDEON? YES, HE WAS.

IS ITEM THREE OH, WHICH IS THE 20TH AMENDMENT.

SO HE WAS A GIDEON, HE WAS A HE HEIGHTS, UH, MASON.

MASON, YES.

AND, AND IN ADDITION TO ALL THAT GOVERNMENT STUFF WE'VE TALKED ABOUT, HE WAS A GOOD MAN.

HE WAS A GOOD MAN, AND HE HAD A PASSION FOR UBER HEIGHTS.

YES, HE DID.

THANKS, MARK.

YOU DON'T HAVE ANY OTHER COMMENTS OR ANY, ANY QUESTIONS.

I APPRECIATE HAVING THE OPPORTUNITY TO SPEAK TO THIS TONIGHT.

THANKS.

UM, I GLAD YOU'RE BOTH HERE.

THANK YOU, SIR.

YEP, YEP.

MATT, IF THERE IS ANYTHING THAT YOU'D LIKE TO SAY, I I WOULD, I WOULD OPEN IT UP.

I, I'D LET YOU DO THAT NOW IF YOU'D LIKE TO, BUT NO, I, I JUST, I CAN'T.

HE'S JUST LIKE HIS FATHER, .

I WOULD JUST, YOU KNOW, ON BEHALF OF OUR ENTIRE FAMILY, UH, WE GREATLY APPRECIATE THE CONSIDERATION.

UM, I THINK IT'S A RECOGNITION, LONG OVERDUE.

UM, BUT, UH, WISH DAD, WERE HERE TO HEAR IT.

UM, BUT MARK, THANK YOU SO MUCH FOR YOUR KIND WORDS.

UM, AND I KNOW MONDAY NIGHT YOU'LL SEE FOUR OF THE FIVE SIBLINGS HERE.

GREAT.

UH, WE'VE GOT ONE SIBLING THAT LIVES IN FLORIDA, SO HE WON'T MAKE THE TRIP UP FOR THAT, BUT FOUR OF THE FIVE OF US WILL BE HERE, SO THANK YOU SO MUCH FOR CONSIDERING THIS.

ANY OBJECTION TO MONDAY? OKAY.

AND NEXT, UH,

[ Twentieth Amendment - Amended And Restated Development Agreement - DEC Land Co. I, LLC - (Carriage Trails I)]

THIS IS THE AMENDED AND RESTATED DEVELOPMENT AGREEMENT FOR DECK LAND COMPANY, UH, LLC FOR CARRIAGE TRAILS ONE, AARON.

UH, SO THIS 20TH AND HOPEFULLY FINAL AMENDMENT, UM, FOR THIS DOES TWO THINGS.

UM, ONE, IT ACCELERATES, UH, OUR TIF PAYMENT TO THE DEVELOPER, UH, IN THE AMOUNT OF, UH, $6 MILLION.

UM, THAT'S COST THE DEVELOPER HAS ALREADY INCURRED FOR TIFF RELATED EXPENSES.

BASICALLY PUBLIC FI, UH, PUBLIC INFRASTRUCTURE.

THIS ALLOWS THE DEVELOPER TO, TO PAY OFF, UM, SOME DEBT.

UM, WHAT WE GET FROM IT IS THIS REPRIORITIZES, THE, THE TIFF FUNDING STREAM.

SO THERE, UM, UNDER THE OLD AGREEMENT, THERE WAS A ONE THIRD, TWO THIRD SPLIT ON HOW THE MONEY BASICALLY WAS DIVIDED.

UM, WE WILL GET 100%, UH, TO DO WHAT WE WANT, UH, OF THAT FUTURE TIF REVENUE.

UH, AND WE'RE THE DEVELOPER IS TAKING A SIGNIFICANT DISCOUNT, UH, ON, ON THAT, THAT REVENUE STREAM.

UM, SO WE ACTUALLY, UM, THE, THE CITY WILL COME OUT AHEAD, UM, THROUGH THIS TYPE OF RESTRUCTURING.

ANY QUESTIONS? WE HAVE AN, AN APPROXIMATE AMOUNT OF KIND OF WHAT WE'RE GONNA COME OUT AHEAD ON THIS WITH THIS ONE THIRD, TWO THIRDS SHIFT, AND YOU GET ABOUT $7 MILLION BASED ON WHAT THE, UH, ESTIMATES ARE.

NOW, IF THE, UH, IF THE PROPERTY TAXES, UH, UH, PERFORM BETTER THAN WORK THAN OUR MODEL, THEN WE DO EVEN BETTER.

SO, PAYING THIS OUT KIND OF UPFRONT, THIS AMENDMENT CREATES ABOUT A $7 MILLION, UM, ADDITION BENEFIT TO US OVER THE REMAINING PORTION.

HOW, HOW, HOW LONG IS LEFT IN THAT TIFF? IS IT ABOUT 11 OR 12 YEARS, MAYBE, SOMETHING LIKE THAT? THERE'S A, YEAH, IT JUST NOW STARTED PERFORMING.

UH, AND SO THERE'S ABOUT, UH, I BELIEVE THERE'S 11 OR 12 YEARS LEFT ON IT.

PERFECT.

ANYONE HAVE ANY OTHER QUESTIONS? AND I DID FORGET, UH, THE, UM, AUTHORIZING ORDINANCE.

SO YOU HAVE THE, THE ORDINANCE, UH, IN FRONT, UH, SORRY.

KAREN HAD THE ORDINANCE THAT, UH, I GAVE TO HER MONDAY.

YEAH, WE, WE ALL, WE HAVE THAT.

IS THERE ANY OTHER QUESTIONS FROM ANY OKAY.

ANY OBJECTIONS TO MOVING THIS ONTO MONDAY? OKAY, SAME.

NOW WE'LL MOVE THAT ON.