Nov 22, 2022 Council Work Session

[00:00:03]

GOOD EVENING

[1. Call Meeting To Order/Roll Call]

AND I DON'T THINK IS, IS THAT ON? YES, IT IS NOW SIX O'CLOCK.

WE'RE STARTING THE SAFE HE HEIGHTS CITY COUNCIL WORK SESSION.

THIS MEETING IS OFFICIALLY CLUB TO ORDER.

SO TONY, IF YOU WOULD GO AHEAD AND CALL THE ROLL PLEASE.

MR. SHAW? HERE.

MS. BAKER? HERE.

MR. CAMPBELL? HERE.

MRS. VERGE? HERE.

MR. OTTO? HERE.

MR. LYONS? HERE.

MRS. KITCHEN? HERE.

MR. WEBB? HERE.

MAYOR GORE HERE.

ITEM NUMBER TWO IS

[2. Approval of Minutes]

SIGN TWO A IS, UH, MINUTES FROM NOVEMBER THE SEVENTH, 2022.

THOSE HAVE BEEN DISTRIBUTED.

ANY QUESTIONS, COMMENTS, CONCERNS? ANYONE? OKAY.

MINUTES ARE STAND, UH, OR APPROVED AS SUBMITTED IT.

NUMBER THREE

[ City Manager Report]

AND WE'LL START WITH ITEM THREE, WHICH IS CITY MANAGER REPORT.

BRIAN.

THANK YOU SIR.

UH, COUPLE ITEMS FOR, UH, COUNCIL IN THE COMMUNITY TONIGHT.

UH, JUST WANNA MAKE EVERYBODY AWARE THAT WE DID RECEIVE PROPOSALS TODAY FOR THE DESIGN OF THE NEW PUBLIC WORKS FACILITY.

THOSE PROPOSALS WILL BE REVIEWED AND EVALUATED BY STAFF, AND A RECOMMENDATION WILL BE FORTHCOMING TO CITY COUNCIL, UH, IN THE NEAR FUTURE.

ON MONDAY, THE 28TH, UH, L WC WILL BE MEETING WITH, UH, REPRESENTATIVES FROM THE SENIOR CENTER, UH, TO REVIEW THE PROPOSED CIVIC CENTER AND ACCOUNT FOR ANY, UH, WANTS OR NEEDS THAT THEY MAY HAVE WITH REGARD TO THAT, UH, STRUCTURE.

UH, ALSO ON MONDAY THE 28TH PUBLIC WORKS WILL BEGIN ITS THIRD PASS THROUGH THE CITY, UH, FOR LEAF COLLECTION.

UH, THEY'LL CONTINUE TO MAKE PASSES THROUGH THE CITY UNTIL THEY'VE GOTTEN ALL THE LEAVES OR UNTIL UH, MOTHER NATURE FORCES THEM TO CHASE THE SNOW, UH, ON.

THEN FINALLY ON SATURDAY, DECEMBER 3RD.

I KNOW EVERYBODY HAS THEIR CALENDARS MARKED BECAUSE IT'S, UH, NATIONAL GREEN BEAN CASSEROLE DAY.

UH, BUT IT IS ACTUALLY, UH, OUR ANNUAL CHRISTMAS CONCERT AND TREE LIGHTING EVENT OVER AT THE IKE.

UH, THAT EVENT IS FROM FIVE TO SEVEN AND INCLUDES VISITS WITH SANTA WAGON RIDES, REFRESHMENTS, AND, UH, THE HIGHLAND DANCERS.

UH, THE EVENT IS FREE AND EVERYONE IS ENCOURAGED TO BRING A FOOD ITEM FOR DONATION TO A LOCAL FOOD PANTRY.

THAT'S ALL I HAVE FOR COUNSEL TONIGHT, SIR, UNLESS THERE ARE ANY QUESTIONS OR CONCERNS.

WOULD YOU SAY THAT AGAIN REAL QUICK ABOUT THE, UM, THE DESIGN WORK WITH THE PUBLIC WORKS? SO WHAT WAS IT? WHAT WAS, WE GOT BACK TO REVIEW.

UH, WE RECEIVED RFPS FROM ENGINEERING FIRMS WHO ARE INTERESTED IN DESIGNING THAT FACILITY.

THE DESIGN.

OKAY.

YES, SIR.

SO RFPS ARE BACK? YES, SIR.

WANTING TO DESIGN.

OKAY.

THANK YOU.

ANY OTHER QUESTIONS FOR BRIAN? OKAY.

ITEM

[ City Table Of Organization/Staffing Levels]

BRIAN, SORRY, KATIE.

THANK YOU MAYOR.

COUNSEL.

UM, TONIGHT, THIS IS THE ANNUAL LEGISLATION WE BRING BEFORE YOU TO ESTABLISH AND AMEND OUR ORGANIZATIONAL CHART AND STAFFING LEVELS.

UM, THERE ARE A FEW AMENDMENTS TO THIS, SO I WILL GO OVER THEM, UH, QUICKLY.

WE ARE MOVING THE COMMUNITY ENGAGEMENT SPECIALIST, WHICH WAS CURRENTLY UNDER THE ECONOMIC DEVELOPMENT DEPARTMENT TO THE CITY MANAGER'S OFFICE, WHERE WE THINK THAT WILL BEST SERVE UNDERNEATH THE ASSISTANT CITY MANAGER IN THAT POSITION.

UM, AND THE FIRE DIVISION, WE ARE ASKING TO ADD A MEDICAL DIRECTOR, A WELLNESS COORDINATOR.

THIS IS A GRANT THAT THE FIRE DIVISION HAS, UM, APPLIED FOR.

WE HAVEN'T HEARD THE ANSWER YET AS TO WHETHER WE ARE GETTING THIS OR NOT.

UM, WE WOULD LIKE TO GO AHEAD AND MOVE FORWARD ADDING THAT.

AND ALSO IN THE FIRE DIVISION, WE ARE GOING TO ADD A SECOND CAPTAIN, WHICH THIS COST WILL BE COST NEUTRAL.

UM, DUE TO THERE ARE 10 LIEUTENANTS, ONE OF THEM BEING A FIRE, UH, TRAINING LIEUTENANT WHO IS A 40 HOUR EMPLOYEE.

THEIR PAY WILL BE THE SAME AS WHAT THE CAPTAIN'S PAY WOULD BE.

SO ONCE WE PROMOTE TO THOSE CAPTAIN POSITIONS, THAT 10TH LIEUTENANT, WHICH IS THE TRAINING LIEUTENANT WILL CALL IT, WILL GO AWAY.

SO THAT'S WHERE THE COST NEUTRAL COMES IN, THAT LIEUTENANT AND THAT CAPTAIN WILL HAVE THE SAME PAY CUZ THAT LIEUTENANT HAS A, I FORGET THE PERCENTAGE, THE PERCENTAGE ABOVE WHAT THE LIEUTENANTS, THE SHIP LIEUTENANTS HAVE.

OKAY.

SO THAT'S WHERE THAT COST MUTUAL COMES INTO PLAY.

SO THAT SECOND CAPTAIN WON'T REALLY COST THE CITY ANY ADDITIONAL FUNDS.

UM, MOVING ON TO, WHOOPS, I'M SORRY.

THE POLICE DIVISION.

THEY ARE ADDING A, AN ADMINISTRATIVE ASSISTANT.

WE'RE NAMING THAT ADMINISTRATIVE ASSISTANT TO THANK YOU.

UM, THIS IS RIGHT UNDERNEATH THE ADMINISTRATIVE ASSISTANT THREE.

THIS POSITION.

I BELIEVE CHIEF GAVE THIS IN HIS, UM, REVIEW OF HIS DEPARTMENT THAT THIS POSITION WILL BE IN CHARGE OF THE TRAINING, KEEPING TRACK OF TRAINING, SCHEDULING, TRAINING, THAT THAT'S WHAT THIS POSITION IS THERE FOR.

UM, WE ARE ALSO MOVING OUR, INCREASING THE POLICE OFFICER POSITIONS TO 43.

IT WAS 42.

THAT'S ALSO IN HIS PRESENTATION TO GIVE ANOTHER SRO TO GO TO THE SCHOOLS.

SO THAT'S WHERE THE 43 COMES INTO PLAY.

UM, IN THE TAX DIVISION, ASSISTANT TAX ADMINISTRATOR, WE PREVIOUSLY HAD TWO BECAUSE WE WERE TRANSITIONING TO A NEW TAX ADMINISTRATOR.

SHE IS NOW ON BOARD.

SO WE'D LIKE TO PUT THAT BACK TO ONE

[00:05:01]

UM, I BELIEVE IN MIKE GRAY'S REVIEW OF HIS DEPARTMENT.

UH, HE WAS ASKING FOR, UM, A SECOND SUPERVISOR TO INCREASE THE SUPERVISION OVER THE CREW.

AND THEN ALSO WE ARE KIND OF REORGANIZING THE PARKS TO GIVE, UM, THE PARKS A LITTLE MORE RESOURCES AVAILABLE TO THEM.

SO WE ARE TAKING THE PARKS MANAGER, MOVING IT UNDERNEATH THE PUBLIC WORKS DIVISION, UM, TO A PARKS TECHNICIAN POSITION.

SO THAT ESSENTIALLY WILL GIVE THAT POSITION MORE RESOURCES TO DO THE THINGS HE NEEDS TO DO FOR THE ROADS, THE MUSIC, UH, THE MUSIC CENTER, THE PARKS WE HAVE.

UM, SO HOPEFULLY WE CAN HAVE MORE RESOURCES ALLOTTED TO THAT.

AND THOSE WERE ALL THE AMENDMENTS FOR THE TABLED ORGANIZATION.

SO IF YOU HAVE ANY QUESTIONS, I'LL BE HAPPY TO ANSWER.

THANKS KATE.

ANYONE HAVE ANY KATIE REGARDING CHANGES TO THE TABLE? I HAVE A QUESTION, KATIE.

UM, WAS THERE ANY DISCUSSION ABOUT INCREASE IN MANPOWER FOR IT? FOR IT? I BELIEVE THAT HAPPENED LAST TIME.

UM, I BELIEVE WE MADE WE'RE GOING TO MAKE A PART-TIME.

FULL TIME.

THAT'S CORRECT.

OKAY.

I THINK THAT WAS A CHANGE IN THAT DEPARTMENT.

SO THEY SHOULD OKAY.

SO IT'LL GO FULL-TIME.

CORRECT.

OKAY.

THANK YOU.

PLEASURE.

THANK YOU, MAYOR.

UM, EITHER KATIE OR JIM, CAN YOU GIVE US A, UM, A STATUS ON WHERE WE SIT WITH OUR TAX DEPARTMENT EMPLOYEES, UM, AND ANY TYPE OF TEMPORARY EMPLOYEES THAT I KNOW WE PREVIOUSLY TALKED ABOUT AT A LAST MEETING.

UH, BUT I JUST WANTED TO MAKE SURE THAT WE'RE ALL ON THE SAME PAGE.

RIGHT.

AND I CAN LET JIM SPEAK TO THAT.

ALSO.

I KNOW THEY'VE BEEN, UH, REACHING OUT TO THE TEMPORARY AGENCY, UM, HAVING TROUBLE.

I BELIEVE THE LAST ONE WE WERE GONNA BRING IN, THEY WERE, THEY TOOK A DIFFERENT JOB, IF I'M CORRECT.

UM, SO WE ARE HAVING TROUBLE GETTING TEMPORARIES AND WE ARE IN THE MIDDLE OF OUR SECOND ROUND, I BELIEVE, OF TAX TECHNICIAN INTERVIEWS.

UM, SO HOPEFULLY WE'LL HAVE THOSE SCHEDULED NEXT WEEK.

NO, UM, I ASKED LAURA THOSE TOGETHER.

OKAY.

SO, SO HOPEFULLY THOSE BE TOGETHER NEXT WEEK.

UM, TRYING TO GET THEIR DEPARTMENT UP TO STAFFING.

I DIDN'T HAVE ANOTHER UPDATE.

UM, WE JUST HAD ONE TEMPORARY, UM, PASS THROUGH OUR BACKGROUND CHECK AND UH, UM, UH, TRUTH VERIFICATION TEST.

AND SHE STARTED TODAY.

SO, UM, WE DON'T HAVE, WE'RE TRYING TO GET A SECOND ONE, BUT, UH, THAT ONE IS NOT, UH, READY TO GO YET.

UH, THE ONE THAT WE WERE HAVEN'T READY TO GO.

UM, SHE FOUND ANOTHER JOB JUST YESTERDAY.

SO, SO OUTSIDE OF THE TAX TECHNICIAN THAT WE ARE CURRENTLY, UM, I BELIEVE, UH, NEXT WEEK, UH, OFFERING A POSITION DUE THAT WOULD MAKE US FULLY STAFFED.

AM I CORRECT? YOU'RE TECHNICALLY, THEY WERE TECHNICALLY TOO SHORT.

WE ADDED ONE.

SO THREE SHORT.

IF HE HAS TWO, WE WOULD BE SHORT ONE.

SO IF HE HAS ONE TEMP STARTING, THEN WE'D BE TOO SHORT BRINGING IN HOPEFULLY ANOTHER TEMP OR INTERVIEWS.

WE'LL TRY.

I MEAN WE HAVE, WE HAVE FOUR OPEN TECHNICIAN POSITIONS, SO, UM, INTERVIEWS WILL BE, UM, BUT NEXT WEEK HOPEFULLY WE'LL SEE.

OKAY, THANK YOU.

THANK YOU.

ANYTHING ELSE? OKAY.

ANY OBJECTIONS TO MOVING THIS ORGANIZATIONAL, UH, CHANGES ONTO THE MEETING? OKAY.

AND

[ City Salaries/Wage Levels]

AND THAT'S ALSO KATIE.

YES.

THANK YOU.

THIS ALSO IS A**L LEGISLATION COME BEFORE YOU.

UM, THIS SETS ALL THE NON BARGAINING, NON-G BARGAINING MEMBERS EMPLOYS A CITY, UH, THEIR WAGES AND SALARIES.

SO WE TYPICALLY, UM, EVERY THREE YEARS WE TRY TO DO A COMPARABLE SALARY WITH LOCAL JURISDICTIONS.

UM, SO WE HAD THAT DONE.

WE HAVE ADJUSTED SOME OF THE, SOME OF THE PAY RANGES.

UM, NOT A WHOLE LOT.

AND I WANT YOU TO BE AWARE THAT THEY ARE TO SALARY RANGES.

SO IF WE MOVE THE MAX, YOU KNOW, WHATEVER PERCENTAGE THAT WAS, NOBODY'S MOVING DIRECTLY TO THAT MAX.

IT'S JUST A RANGE TO KEEP COMPETITIVE WITH THE LOCAL JURISDICTIONS.

UM, SO THIS SALARY LEGISLATION WILL SET THOSE.

WE BRING IN SOMEBODY BETWEEN THOSE TWO.

WE DON'T PAY ANYBODY ABOVE OR BELOW.

OKAY.

THANK YOU.

ANY QUESTIONS FOR KATIE REGARDING THE YES.

OKAY.

THANK YOU MAYOR.

KATIE, I JUST HAVE ONE QUESTION.

YEAH.

SO IN MONTGOMERY COUNTY, I BELIEVE THERE'S 13 DISTRICTS.

DO WE COMPARE JUST MONTGOMERY COUNTY? CAN YOU TELL ME MORE OF THAT PROCESS? IS IT JUST THE REGION OR IS IT STATE? CAN YOU TELL ME MORE ABOUT THAT? WE DO MORE REGIONAL HERE.

LOCAL JURISDICTIONS, LIKE WE DO VANDALIA, CENTERVILLE, UM, MIAMISBURG, FAIRBORN, JUST THE LOCAL JURISDICTIONS AROUND US.

CUZ THOSE ARE THE ONE, THOSE ARE THE WHERE WE'RE LOSING PEOPLE TO.

OKAY.

WE'RE NOT LOSING PEOPLE COLUMBUS, WE'RE NOT LOSING PEOPLE TO CINCINNATI.

IF WE ARE LOSING PEOPLE, UM, WE'RE LOSING THEM LOCAL, WHICH PEOPLE TEND TO STICK AROUND HERE.

SO WE'RE VERY FORTUNATE FOR THAT.

I JUST WANTED TO JUST DIDN'T, DIDN'T KNOW.

SO I JUST WANTED TO CLARIFY.

THANK YOU.

UHHUH.

ANYTHING ELSE?

[00:10:01]

OKAY, THANK YOU.

NEXT

[ Employee Personnel Manual Amendment - Section 8.1 - Health Insurance]

KATIE AND BRIAN BOTH HAVE SOMETHING TO ADD TO THE DISCUSSION HERE.

YES.

SO IT'S UP TO YOU.

THIS LEGISLATION WILL BRING FORWARD A CHANGE IN THE PERSONNEL MANUAL.

UM, THIS IS IN REGARD TO OUR OPTOUT.

SO IF SOMEONE COMES TO US AND THEY ARE OPTING OUT OF INSURANCE, THEY GET AN OPT OUT.

THEY GET AN OPT OUT COST OR $2,500, WHICH IS TAXABLE.

SO WE DO A QUARTERLY.

SO THEY GET $625 A QUARTER FOR NOT TAKING OUR INSURANCE.

UM, OUR INSURANCE IS VERY GOOD.

IT'S VERY COSTLY AND UM, IF THEY DON'T TAKE IT, WE GIVE THEM A LITTLE EXTRA.

THEY HAVE TO HAVE PROOF THAT THEY DON'T, THAT THEY HAVE INSURANCE ELSEWHERE.

SO WE CURRENTLY DO THAT.

WHAT WE CURRENTLY DO NOT DO IS PROVIDE MARRIED COUPLES WITH THAT OPT OUT.

SO IF A SPOUSE HAS THE INSURANCE AND THE OTHER SPOUSE DOES NOT, THEY'RE WAIVING IT, THEY'RE NOT GETTING THE OPT OUT.

ALL THIS DOES IS CHANGE THAT.

SO HERE, FROM HERE ON OUT, ANYBODY WHO WAVES IT COMES IN NEW HIRE OR A MARRIED COUPLE THAN SPOUSE WILL THEN GET THE OPT OUT.

ANY QUESTIONS, ANY OBJECTIONS TO MONDAY? OKAY, THE NEXT UP IS ITEM THREE

[ Collective Bargaining Agreement Amendments - Holidays/Employee Personnel Manual Amendment - Section 10.1 - Holidays]

AND OKAY, ONE MORE FOR ME RIGHT NOW, RYAN.

YOU GOT IT.

EASIER STAFF.

STAFF HELPS THEM OUT QUITE A BIT, SIR.

RIGHT NOW, CHRISTMAS EVE IS HALF A DAY.

UM, EVERYBODY TAKES OFF.

IT'S HARD TO FILL.

AND WE THINK IT WOULD BE APPROPRIATE IF WE GO AHEAD AND MOVE THAT TO A FULL DAY, UM, TO GIVE ALL THE EMPLOYEES THE FULL DAY.

I, SO THEY HAVE TO, UM, ONE OBSERVED CHRISTMAS WITH THEIR FAMILIES OBJECTIONS.

OKAY, WE'LL SEE IT ON MONDAY AS WELL.

THANK YOU.

NEXT

[ Tax Division Office Lease - Columbia Building Company]

JIM? YES.

UH, GOOD EVENING MAYOR AND COUNCIL MEMBERS.

UM, HAVE BEFORE YOU THE, UM, TAX DIVISION LEASE.

UH, AS YOU KNOW, WE, UM, UH, FOR THOSE OF YOU WHO WERE ON COUNCIL, UH, BACK IN 2017, WE, UM, MOVED TO, UM, THE SAME HUBER CENTER, BUT ON THE CHAMBERSBURG SIDE RATHER THAN THE, UM, UH, BRAT PIKE SIDE, UH, SEVERAL YEARS AGO.

AND THAT FIRST LEASE WAS SET UP FOR 2018 TO 2022.

AND SO THAT LEASE IS COMING, UH, TO A CLOSE HERE AT THE END OF THE YEAR.

SO THAT LEASE DID ALLOW FOR TWO FIVE YEAR RENEWAL TERMS. SO I AM BRINGING THAT TO COUNCIL AS A RECOMMENDATION.

THE, UH, THE INCREASE THAT, UH, MR. NOLTON, UM, PROVIDED TO US WAS, UM, AROUND 5%.

SO I THOUGHT THAT WAS VERY REASONABLE, UH, SINCE, UM, IT'S BEEN IN PLACE FOR FIVE YEARS, SO WE'RE EXTENDING IT ANOTHER FIVE YEARS.

I, UH, ASKED HIM, UH, SINCE WE HAVE PLANS TO POTENTIALLY MOVE, UH, THE STAFF IN THERE TO ANOTHER FACILITY WITHIN THE NEXT MAYBE THREE OR FOUR YEARS, UH, THAT THERE WAS AN OPT OUT CLAUSE AND, UH, HE ADDED THAT.

SO, UH, I SAID WE COULD GUARANTEE THAT WE'D BE THERE FOR THE NEXT TWO YEARS.

AND BEYOND THAT, WE'D, UH, WE'D LIKE TO HAVE A FIVE YEAR CONTRACT, BUT IF TURNS OUT THAT WE HAVE ANOTHER FACILITY READY TO MOVE INTO, THEN, UH, THEN WE ARE ALLOWED TO OPT OUT OF THE CONTRACT.

I THINK WE NEED TO GIVE, UM, I THINK IT'S, UH, 180 DAYS NOTICE.

I HAVE THAT IN YOUR PACKET.

SO, ANY QUESTIONS? THANKS, JIM.

ANY QUESTIONS? UM, I DO, UM, IF WE'RE GOING TO ACCEPT A, UM, RATE INCREASE, SHOULDN'T WE HOLD HIM ACCOUNTABLE TO ZONE ZONING REQUIREMENT? I THINK THAT'D BE A QUESTION PROBABLY FOR BRIAN OR FROM ZONING OFFICIALS.

I MEAN, I DON'T KNOW IF THERE'S, I KNOW HE'S DONE SOME WORK THERE.

I DON'T KNOW WHAT ALL HE'S STILL LACKING, BUT I MEAN, PAVING IS A BIG ONE.

WELL, I, WHAT I CAN TELL YOU IS, IS THAT MR. NOLTON, UM, AT LEAST IN MY, MY TIME HERE, UH, HAS WORKED TO MAKE IMPROVEMENTS TO HIS FACILITY, UH, WITH THE, UH, TO MEET THE SPIRIT AND INTENT OF THE AGREEMENT THAT'S IN PLACE.

UH, WE'RE GONNA CONTINUE HAVING DISCUSSIONS WITH HIM, UH, ABOUT MAKING, UM, A BROADER SCOPE OF IMPROVEMENTS, UH, AND REDEVELOPMENT OF THAT SITE AS WE MOVE FROM WHAT IS CURRENTLY THE, UH, THE HERITAGE COMMENTS MARION MEADOWS.

UH, AS WE MOVE THAT PROJECT FORWARD, MR. NOLAND'S PROPERTY, UH, BECOMES THE NEXT LOGICAL REDEVELOPMENT SITE.

UH, SO, UH, I THINK THAT WE NEED TO KEEP, UH, OUR EYE TO THE FUTURE, NOT JUST WITH THIS LEASE, BUT WITH THE OVERALL VISION FOR THAT PROPERTY.

AND I, I THINK AS LONG AS MR. NOLTON IS MAKING AN EFFORT TO IMPROVE THE PROPERTY, WE SHOULD CONTINUE TO BE SUPPORTIVE

[00:15:01]

UH, AND, AND I THINK THAT, UH, THIS IS A GOOD DEMONSTRATION OF THAT.

OKAY.

THANK YOU.

AND THE QUESTION? YES, JIM? UM, I WOULD ADD ALSO TO BRIAN'S COMMENTS THAT, UM, I THINK BEFORE BRIAN ARRIVED HERE, WE HAD A, UM, A CLAUSE IN THE, THIS CURRENT CONTRACT THAT, UM, WE WERE ONLY ALLOWED TO, OR WE WERE ALLOWED TO ONLY PAY HALF RENT UNTIL HE GOT THOSE, UM, THE NICE WAY FINDING SIGNS UP THAT ARE UP NOW.

SO, UM, THERE WERE TWO OR THREE YEARS THAT WE ONLY PAID HALF RENT, UH, BECAUSE OF THAT.

SO HE HONORED THAT, AND I THINK THAT'S, UH, SHOWS SOME GOOD, GOOD FAITH ON HIS PART.

THANKS, JEFF.

ANYTHING ELSE? NO.

OKAY.

ANY OBJECTIONS TO MOVING THE, UH, THE LEASE AGREEMENT ONTO MONDAY? ? OKAY.

NEXT IS THE 2023 BUDGET.

JIM? NO.

SKIPPED ONE.

WHAT? WHAT I SKIP.

OH,

[ Alternative Special Assessment - 6969 Rio Vista Court]

FOR THE ALTERNATIVE SPECIAL ASSESSMENT.

THIS IS, UM, ONE THAT COUNSEL HAD DEFERRED BACK IN 2002, UH, RESOLUTION 2002 R 1360, UH, WAS FOR, UM, UH, BRANT VISTA ACRES, UH, SUBDIVISION.

UH, THIS PARTICULAR PARCEL IS AT, UH, RIO VISTA COURT.

AND, UM, THE GENTLEMAN, UH, AT THAT TIME, UH, ASKED FOR IT TO BE DEFERRED BECAUSE IT WAS FOR WATER AND SEWER HOOKUP.

AND, UH, HE HAD NO DESIRE TO HOOK INTO WATER AND SEWER.

AND NOW I BELIEVE THE PROPERTY'S PASSED ON TO HIS, UH, DAUGHTER, AND HIS DAUGHTER DOES WANNA HOOK UP TO WATER AND SEWER.

AND SO SHE CAME TO US AND SAID, UH, IT'S QUITE A LOT TO PAY THE ENTIRE AMOUNT DUE.

SO SHE ASKED IF SHE COULD, UH, START PAYING A NEW ASSESSMENT OF 20 YEARS.

AND, UH, JERRY MCDONALD, UH, TALKED TO HIM ABOUT IT, AND HE WASN'T SURE THAT WE RELAYED TO LEGALLY DO THIS, UH, SINCE IT WAS ORIGINALLY DEFERRED.

AND HE FOUND OUT THAT YES, UH, IT IS ALLOWED.

I TALKED TO THE COUNTY OFFICIALS, AND THE COUNTY OFFICIALS ARE OKAY WITH, UM, STARTING A NEW 20 YEARS.

THEY'RE FINE WITH THAT.

AND THEY DID SAY THAT IF COUNCIL APPROVES THIS BEFORE THE END OF NOVEMBER, SO AT OUR MONDAY MEETING, THEN THEY WOULD BE, HE WOULD BE ABLE TO PUT THIS, UM, ON THE ASSESSMENT FOR NEXT YEAR'S TAXES.

SO THAT WOULD BE, UM, HELP.

SO THERE'S BEEN NO CHANGE TO IT, NO ADDITIONS, NO ADDITIONAL INTEREST CHARGED, SAME RATE, UH, AS WAS SET UP 20 YEARS AGO.

OKAY.

ANY OBJECTIONS? OKAY, THANK YOU.

MOVING ON TO MONDAY.

OKAY.

AND NEXT

[ 2023 City Budget]

YEP.

UH, YES, I, UM, OF COURSE, I'VE, UH, BROUGHT TWO PRESENTATIONS, UH, TO YOU SO FAR AND, UH, DID NOT HAVE, UH, A THIRD ONE PREPARED.

WE, AS I SAID LAST TIME, WE WERE MAKING, UH, SOME CHANGES TO ADVANCES IN TRANSFERS AND DEBT, UH, WHICH, UH, WE STILL ARE DOING THAT.

UM, UM, UH, THERE AREN'T MANY, UH, CHANGES LEFT, BUT I WANNA MAKE SURE THAT WE CROSS EVERY, UH, T AND DOT EVERY I, UH, THE DIFFERENCE BETWEEN, UH, WHAT IT WAS BROUGHT TO YOU LAST TIME AND THIS TIME I THINK IS TOTAL OF, UH, $1,800.

UH, SO, UM, THE CHANGES THAT WE FOUND HAVE BEEN VERY MINOR.

AND, UM, I WOULD ASK THAT, UM, FOR MONDAY, I WOULD RECOMMEND, UH, JUST, UH, A THIRD READING AND THEN, UM, AND NOT, UH, PUT THIS UP FOR ADOPTION UNTIL DECEMBER.

SO THAT WAY IF THERE'S ANYTHING ELSE THAT, UH, MYSELF AND MY STAFF CAN FIND, UH, THAT NEEDS TO BE ADJUSTED, THAT WE CAN ADJUST THAT BEFORE THE DECEMBER MEETING.

AND I'D BE HAPPY TO TAKE ANY QUESTIONS OR, UH, COMMENTS ON, UH, IF YOU'VE HAD ANY OTHER CHANCES TO, UH, GO IN, DELVE INTO MORE OF THE DETAILS OF THE BUDGET, I'D BE HAPPY TO DISCUSS ANY OF THOSE.

ANY QUESTIONS FOR JIM? ANY OBJECTIONS TO MOVING THE BUDGET TO A THIRD READING AT MONDAY'S COUNCIL MEETING FOR APPROVAL IN DECEMBER 2ND READING ON MONDAY? PASS IT TO A THIRD MONDAY.

YEAH, SECOND MONDAY, TONY, THIRD OBJECTIONS.

OKAY, NEXT IS ITEM

[ Governmental Natural Gas Aggregation Program - Ballot Measure]

RUSS AND TONY ASSIGNED TO THIS ONE.

SO YEAH, I CAN TAKE IT.

RUSS.

GOOD EVENING.

GOOD EVENING.

UH, THIS ORDINANCE WILL DIRECT THE BOARD OF ELECTIONS OF MONTGOMERY COUNTY AND MIAMI COUNTY TO PLACE ON THE BALLOT AT THE PRIMARY ELECTION ON, UH, MAY 2ND, A HUBER HEIGHTS GOVERNMENTAL NATURAL GAS AGGREGATION PROGRAM WITH OPT OUT PROVISIONS.

UM, IF THIS PROGRAM DOES GET APPROVED, THIS COULD PROVIDE LOWER COST FOR NATURAL GAS FOR THE RESIDENTS OF HUBER HEIGHTS AND SMALL BUSINESS OWNERS WITHIN THE CITY.

THIS IS SIMILAR TO THE ELECTRIC AGGREGATION PROGRAM.

SO IF THIS ORDINANCE IS APPROVED, IT WILL GO ON THE BALLOT TO FIND OUT WHETHER OR NOT RESIDENTS IN THE CITY WANT AN AGGREGATION PROGRAM FOR NATURAL GAS SUPPLY.

THANKS, RUSS.

ANYONE HAVE ANY QUESTIONS? UNDERSTAND KIND OF WHAT IT IS THAT WE'RE LOOKING TO DO HERE? YEAH, BRIAN, UH,

[00:20:01]

UH, THE IDEA IS TO PUT TOGETHER ALL OF THE COMMUNITIES WHO ARE IN AGGREGATION PROGRAMS, UH, TOGETHER TO BID ON SERVICES IN AN ATTEMPT TO DRIVE DOWN, UH, THE PRICING FOR THOSE SERVICES.

SO WE ARE GONNA CONTINUE TO WORK WITH THOSE COMMUNITIES AND EXPLORE THAT OPTION, AND WE'LL REPORT BACK TO YOU AS WE MAKE PROGRESS ON THAT.

BUT I WANTED YOU TO, TO BE AWARE THAT WE WERE PURSUING THAT AVENUE THAT HAVE ANY EFFECT ON OUR ELECTRIC ATION, OR IS THIS, WAS THIS JUST BEFORE GAS? UH, WE ARE, UH, PARTICIPATING IN BOTH.

UH, RIGHT NOW WE CURRENTLY ONLY HAVE THE ELECTRIC AUTHORIZATION, BUT, UH, PROVIDED THAT THE, UH, THE MEASURE PASSES IN MAY, UH, WE'VE ASKED TO BE INCLUDED AS PART OF THE PRICING INITIATIVE IF IT GOES OUT, UH, FOR THE ENTIRE GROUP AFTER THAT.

OKAY.

ANY QUESTIONS? THE ONLY THING, UH, IF COUNCIL WANTED TO GIVE SOME DIRECTION, THIS IS AN ORDINANCE THAT WOULD REQUIRE TWO READINGS NORMALLY, UM, AND THEN IT WOULD NOT BE EFFECTIVE AFTER ADOPTION UNTIL 30 DAYS PAST THAT POINT.

SO, UM, YOU MAY WANT TO CONSIDER WAIVING THE SECOND READING AND ADOPTING IT, AND THEN THAT WA BE IN EFFECT BY THE END OF THE YEAR.

AND THAT WOULD ALLOW THAT WINDOW OF OPPORTUNITY FOR ME TO FILE, UH, THE ORDINANCE WITH THE BOARDS OF ELECTION, UM, IN JANUARY TO MEET THE FEBRUARY 1ST FILING DEADLINE TO GET THAT ON THE BALLOT.

OKAY.

SO AS WE MOVE THIS TO THE MEETING, AS ANY OBJECTIONS TO HAVING THIS LISTED AS WE IN THE SECOND READING, OKAY, THAT'S HOW WE'LL SEE THAT.

NEXT

[ Facilities Maintenance Plan - Award Contract]

UH, WE OBTAINED THREE, UH, QUOTES TO OBTAIN.

WE OBTAINED FROM THREE DIFFERENT CONSULTING FIRMS, I AS WOO PERTZ ARCADE AND LOCKWOOD JONES AND BEERS.

UH, THE STAFF HAS REVIEWED THE PROPOSALS AND FELT THAT WILPERT PROVIDED THE BEST AND MOST DETAILED PROPOSAL AND WAS ALSO A LOW BIDDER ON THE, FOR THE PROJECT AT, UH, $73,780.

UH, WE'D LIKE TO DO A NOT TO EXCEED ON THIS OF 90,000 JUST TO COVER IF THERE'S ANYTHING COMES UP DURING THE, THE PROCESS, IF THEY HAVE TO HAVE ANYTHING EXTRA ON THAT.

UM, THE CENTRAL SERVICES GENERAL FUND WILL BE USED TO COVER THE COST OF THIS PROJECT, AND I BELIEVE THAT EXPENDITURE WAS ALREADY APPROVED BY A PREVIOUS SUPPLEMENTAL.

SO WE'RE OKAY TO GO ON THAT ONE.

ANY QUESTIONS FOR US? OKAY.

ANY OBJECTIONS TO MOVING ON? OKAY, NEXT IS ITEM

[ Mardi Gras Area Water Main Replacement - Award Contract]

RUSS? YEAH, THIS WILL ALLOW US TO AWARD AN ENTER DOOR CONTRACT WITH OUTDOOR ENTERPRISES FOR THE WATER MAIN REPLACEMENT ON MARDI GRAS DRIVE.

UH, AND, UH, SMALL CUL-DE-SAC THERE ALONG WITH A LITTLE PORTION OF CHARLES GATE ROAD NEAR, UH, OLD TROY PIKE.

UM, THE OUTDOOR ENTERPRISE WAS THE LOWEST AND BEST BIDDER.

UM, ON THE BID OPENING WE HAD AT THE BEGINNING OF NOVEMBER, THERE WERE SIX CONTRACTORS THAT SUBMITTED BIDS FOR THE PROJECT AND, UH, THE BID TABULATION IS IN YOUR PACKET.

UM, THE OUTDOOR HAS SUBMITTED A BID OF $416,978 AND 50 CENTS.

UM, OUTDOOR ENTERPRISE HAS PERFORMED MANY PROJECTS WITH THE CITY IN THE PAST.

THEY ACTUALLY DID THE LAST WATER MAIN REPLACEMENT WE DID ON HARSHMAN BILL ROAD, UH, NEAR CHAMBERSBURG, JUST, UH, PROBABLY TWO YEARS, TWO AND A HALF YEARS AGO, UH, FOR THIS, UH, PROJECT, WE DID RECEIVE A HUNDRED THOUSAND DOLLARS IN GRANT MONEY FROM THE OHIO PUBLIC WORKS COMMISSION, UH, EARLIER THIS YEAR.

AND SO WE'LL BE USING THAT WITH THIS, UH, TO FUND THIS PROJECT.

UM, THIS IS A SMALL PORT.

IT'S 1500 LINEAR FEET OF WATER MAIN REPLACEMENT, UH, IN THAT AREA.

THEY'VE HAD OVER 12 WATER MAIN BREAKS IN THE LAST FIVE YEARS, AND FOR THAT SMALL AREA, THAT'S ONE OF THE HIGHEST NUMBER OF BREAKS WE'VE HAD IN THE CITY, EVEN MORE THAN OVER AT THE OTHER AREA.

UM, WE WERE ABLE TO PRE-ORDER THE DUCT ARM PIPE FOR THIS, SO THEY WILL BE ABLE TO START POSSIBLY, UH, IN JANUARY IN THIS PROJECT.

UM, AND THEN WE'LL BE USING THE WATER FUND TO PAY FOR THAT IS NOT TO EXCEED A $459,000.

OKAY.

THANKS RUSS.

ANY QUESTIONS? YES, NANCY? UM, YEAH, RUSS, HAVE WE USED M AND T EXCAVATING BEFORE? UH, NO, WE HAVE NOT, BUT, UH, WE DID HAVE, I THINK THAT'S FOR THE OTHER PROJECT, BUT, UH, M AND T DID WORK FOR CITY OF TROY AND THERE WAS ANOTHER CITY NEARBY THEY DID WORK FOR, AND THEY GAVE US, UH, RECOMMENDATIONS THAT WERE PRETTY GOOD.

UM, THE REASON I ASK IS BECAUSE IF WE, UM, WHERE I THINK THAT OUTDOORS PROBABLY THAT WHAT IS THE CHEAPEST, IT MAY NOT BE THE BEST.

[00:25:01]

UH, THEIR ORIGINAL BID, THE, THE CALENDAR DAYS, IS THAT WHAT YOU'RE LOOKING AT? YEAH, YEAH.

THEY HAD A LOT OF CALENDAR DAYS, BUT THAT WAS WHEN THEY THOUGHT IT WAS GONNA BE 10 TO 12 MONTHS TO GET THE PIPE.

UH, AFTER WE AWARDED IT, WE WERE ABLE TO GET THE PIPE FROM, UH, CORN MAIN RIGHT AWAY.

THEY HAD ENOUGH IN STOCK TO DO THIS PROJECT, SO WE'RE GONNA DO IT NOW.

WHO HAD, UM, OUTDOOR ENTERPRISES CONTACTED KO MAINE AND WE'RE ABLE TO GET THE PIPE RIGHT AWAY.

OKAY.

SO WE DON'T HAVE TO, THE CALENDAR DAYS DON'T MATTER.

DOESN'T MATTER IN THIS CASE BECAUSE THEY'RE GONNA DO IT STARTING NEXT MONTH OR JANUARY, PROBABLY.

OKAY.

SO NOW IN M AND T IS DOING THE OTHER WATER MAIN PROJECT, THEN THEY'RE SUPPOSED TO START ABOUT THE SAME TIME.

SO IT'D ACTUALLY BETTER HAVING OUTDOOR DO THIS BECAUSE M AND T'S GONNA BE BUSY ON FOUR OTHER STREETS.

ALL RIGHT.

WELL, I WOULD'VE HATED TO HAVE SEEN THAT NEIGHBORHOOD TORN UP FOR THAT LONG IN ORDER TO DO THAT.

OH, NO.

AND IT'S NOT, THEY'RE ONLY GONNA TAKE 'EM ABOUT TWO MONTHS TO DO THE PROJECT.

OKAY.

YEAH, THIS IS A SMALL PROJECT.

THANK YOU SO MUCH.

OKAY.

ANY OTHER QUESTIONS? ANY, UM, FIRST OFF, FIRST OFF IS HOW WERE THEY ABLE TO GET THE PIPING SO QUICK? BUT THE OTHER PROJECTS IN WARD FOUR, WE COULDN'T GET THE PIPING QUICK.

IT'S, UH, THIS IS ONLY 1500 FEET OF PIPE AND CORN MAIN DID HAVE THAT IN STOCK.

IT DOESN'T HAVE, THEY DIDN'T HAVE IT'S 8,000 FEET FOR THE OTHER PROJECT AND THEY DIDN'T HAVE IT FOR THAT.

AND THE OTHER PROJECT WITH THE 8,000 FEET, WE DO ALREADY HAVE DOWN AT THE WATER PLANT, WE PROBABLY HAVE AT LEAST TWO OR WELL, TWO OR 3000 FEET DOWN THERE ALREADY TO START, AND THERE'S ANOTHER LOAD COMING THIS MONTH.

SO, UM, THAT WAS A BIG, A BIG LOAD THAT NEEDED TO BE, THE 8,000 FEET TOOK A LOT LONGER.

OKAY.

THEN ALSO, IS THIS THE PIPING THAT WAS RECOMMENDED THAT WE BE USED IN THE WATER STUDY? WELL, IT WAS NOT, BUT WE'RE GONNA TRY TO DO, UH, THE, THE PLA THE BAGGING AROUND IT, WE CAN DO THAT TO PREVENT THE CORROSION ON THE PIPE.

SO NO, IT'S NOT THE ZINC COATED PIPE THAT WOULD'VE TAKEN OVER A YEAR TO GET, SO WE DECIDED TO JUST GO AHEAD WITH THIS ONE, WITH THE PLASTIC AROUND IT TO PREVENT THE CORROSION.

IS IT THE RIGHT SIZE THAT WAS RECOMMENDED IN THE WATER STUDY? YES, IT'S AN EIGHT INCH POINT.

OKAY.

ANYTHING ELSE? ANY OBJECTIONS? OKAY.

AND NEXT UP IS ITEM THREE M, WHICH IS THE WATER INTEGRITY STUDY REPORT.

THIS WAS REQUESTED BE PUT ON COUNCIL AND WITH ITEM THREE IN, I'M SORRY, WE MISSED THE, WELL, I'M GETTING TOO QUICK IN WHAT I'M MARK OFF THAT WE FINISHED, SO

[ Request For Proposals (RFP) - Well #7 - Design Work]

SO ITEM THREE L IS THE REQUEST FOR PROPOSALS FOR WELL NUMBER SEVEN AND THAT DESIGN WORK, AND THIS IS ALSO RUSS.

YEAH.

UM, THIS ONE IS, UH, A LEGISLATION THAT ALLOWS US TO GO OUT FOR RFPS, UH, TO OBTAIN A QUALIFIED CONSULTING FIRM TO DESIGN A NEW WELL AT THE PREP ROAD, UH, WATER TREATMENT PLANT.

UH, THE LOCATION OF THE WELL, UH, THAT'S PART OF THE CONSULTING FIRM'S, UH, DESIGN IS TO FIND THE BEST LOCATION FOR THE WELL, AND IT'LL BE WITHIN THE AREA THAT WE'RE POSSIBLY TRYING TO GET THE LAND, UH, ACQUIRING THE LAND NOW.

AND, UM, EVEN THOUGH THAT PROCESS ISN'T COMPLETED, UH, JERRY MCDONALD HAS TOLD ME THAT, UH, THEY ARE, THE CONSULTING FIRM CAN GO ON THE PROPERTY TO DO SOIL BORINGS, UH, TO FIND OUT, UH, YOU KNOW, WHERE THE BEST PLACE TO PUT THE, THE NEW WELL AT.

SO I WOULD LIKE TO GET THE PROCESS STARTED TO GET THAT DESIGNED, EVEN THOUGH WE DON'T HAVE THE LAND TOTALLY ACQUIRED YET.

SO, UM, I WILL BE COMING BACK WITH, UM, UM, THE PROPOSALS PROBABLY IN JANUARY TO, UH, AWARD THAT.

THIS IS JUST FOR ME TO GO OUT AND TRY TO FIND A CONSULTANT.

OKAY.

THANKS FOR US.

OKAY.

ANY QUESTIONS? NO, THANKS, MAYOR.

UH, RUSS, WHEN THEY, UH, DO THIS STUDY TO LOCATE THE WELLS, DO THEY HAVE ANY CONSIDERATION TO, UM, POSSIBLE LOCATION FOR FUTURE WELLS AS THEY'RE LAYING THIS ONE OUT? DO THEY, YEAH, THEY'RE GONNA, THEY'LL PROBABLY DO FIVE OR SIX SOIL BORINGS AND THEY CAN, THEY CAN LOCATE WHERE THE BEST PLACE IS NOW AND THEN GO THE FUTURE WHERE THEY DO IT.

YEAH.

THANK YOU, SIR.

THANKS, MAYOR.

ANY OTHER QUESTIONS? ANY OBJECTION? OKAY.

OKAY.

THE

[ Water Integrity Study Report]

[00:30:01]

I THINK, UH, THIS WAS BROUGHT UP, UH, ASKED TO BE ON THE AGENDA, ANITA, SO I WILL PASS TO HER AND LET HER LEAD OFF THE DISCUSSION.

I GUESS I JUST WANTED TO START OFF, I KIND OF TALKED ABOUT THAT.

I JUST WANTED TO SEE WHAT WE'RE DOING WITH A LOT OF RECOMMENDATIONS THAT WERE IN THAT STUDY.

I, THE TYPE OF PIPES, THE SIZE OF PIPES, UM, JUST KIND OF THE WHOLE STUDY WAS KIND OF A LITTLE BIT EYE OPENING.

SO WHAT ARE WE, UM, WHAT ARE WE DOING ABOUT THE RECOMMENDED $4 MILLION IN THE BUDGET, UM, PER YEAR? UM, JUST KIND OF WHEN TO STARTLING THOSE THINGS OUT.

OKAY.

UH, BRIAN, DO YOU WANT KIND OF GO OR TRY TO ANSWER SOME OF ANY OF HIS QUESTIONS OR? SURE.

UH, AT THIS POINT IN TIME, UM, WE AS STAFF HAVEN'T ADVANCED ANY OF THE FINANCIAL COMPONENTS OF THE STUDY FROM THE STANDPOINT THAT, UM, THIS IS REALLY A POLICY DECISION THAT'S GONNA HAVE TO BE MADE BY COUNSEL AND, UH, ADDITIONAL RESOURCES ARE GONNA HAVE TO BE, UM, UH, BROUGHT TO BEAR.

AND IN THIS INSTANCE, UH, THE APPROPRIATE THING TO DO WOULD BE TO, UH, RAISE THE RATES, UM, TO RESPOND TO THE CONTENTS OF THE STUDY IMMEDIATELY.

I DON'T THINK IT WOULD NOT BE MY RECOMMENDATION, UH, THAT STAFF OR THAT, EXCUSE ME, THAT COUNCIL IMMEDIATELY RESPOND TO THE FULL WEIGHT OF THE, UH, STUDY FROM THE STANDPOINT THAT THERE'S A GREAT DEAL OF PLANNING THAT ALSO NEEDS TO GO INTO SOME OF THIS WORK AS WELL.

SO, FOR INSTANCE, IF WE WERE TO JUST SIMPLY PUT $4 MILLION WORTH OF MONEY INTO THE BUDGET TODAY, THERE ISN'T FOUR MORE MILLION DOLLARS WORTH OF ENGINEERED WORK TO BE DONE.

AND SO STAFF NEEDS TO TAKE THE TIME, STAFF NEEDS TO HAVE THE TIME TO BE ABLE TO ENGAGE THE APPROPRIATE CONSULTANTS, PUT TOGETHER THE APPROPRIATE PLANS, AND BE ABLE TO HAVE ALL OF THAT WORK READY TO GO.

UH, ON TOP OF WHICH, UM, YOU KNOW, THERE ARE SOME RESOURCES, UM, THAT WILL BE COMING OUR WAY, UH, IN THE FUTURE.

SO IN 2025, I BELIEVE, UH, WE PAY OFF, UM, SOME LONG-TERM NOTES, UH, FROM THE WATER FUND, AND THAT WILL FREE UP 1.6 MILLION.

THAT'S CURRENTLY GOING TO, UH, GOING TO, UM, UH, PAY OFF DEBT AT THE MOMENT.

SO WE COULD TAKE, UH, THOSE FUNDS, UH, AND APPLY THAT TO THE EXISTING, WHAT IS 1.3 MILLION THAT'S ALREADY THERE.

AND THAT GETS US CLOSE TO RIGHT AROUND, UH, WHATEVER THAT IS.

$3, UM, IS WHAT WE WOULD HAVE AVAILABLE LEAVING THE BALANCE TO GET TO, UH, THE, UH, THE SUGGESTED $4 MILLION MARK RIGHT AROUND 1.1 MILLION.

UM, THAT WOULD GIVE US TIME TO PUT TOGETHER.

UM, WORKING BETWEEN NOW AND 20 25, 20 26 WOULD GIVE US TIME TO BE ABLE TO IDENTIFY STREETS, BEGIN PREPPING WITH ENGINEERING, UH, TO PROPOSE SOME MODERATE RATE INCREASES OVER TIME TO MAKE SURE THAT WHEN, UH, IT IS READY TO GO, GO FULL BORE IN 2026, THAT WE HAVE ALL OF THE RESOURCES AVAILABLE FOR THAT.

AND THAT WE'VE THOUGHT ABOUT, UH, WHAT THOSE RESOURCES LOOK LIKE, UH, INTO THE FUTURE.

BECAUSE OBVIOUSLY THE COST TO DO ANYTHING TODAY IS NOT NEARLY AS CHEAP AS IT WAS TO DO IT YESTERDAY.

UH, IN THE FUTURE WILL BE MORE EXPENSIVE THAN WHAT IT IS TODAY.

SO WE WANNA BE VERY THOUGHTFUL ABOUT THOSE ITEMS. UH, AND WE ALSO NEED TO BE CONSCIENTIOUS ABOUT SOME OTHER EXPENSES THAT WE'RE INCURRING WITHIN THE UTILITY FUNDS.

UH, SO WE WANNA BE MINDFUL OF THOSE.

SO WE HAVEN'T PUT A LOT OF EFFORT AND OUR ENERGY INTO, UM, THE FULL DETAIL AND MERIT OF THE STUDY AT THIS POINT IN TIME.

NOT THAT WE'RE, UM, NOT THAT WE'RE NOT INTENDING TO DO THAT, UH, BUT THE NATURE OF OUR WORKLOAD AT THE MOMENT HAS PRECLUDED US FROM DOING THAT.

UH, AND THE SIGNIFICANCE OF THIS WORK, UH, I THINK BEARS SOME THOUGHT AND PLANNING BEFORE WE SIMPLY IMPLEMENT.

SO THOSE ARE MY THOUGHTS, AT LEAST TO, UM, MS. KITCHEN'S INITIAL COMMENTS, BUT I'M HAPPY TO, UM, ADDRESS ANY OTHER QUESTIONS OR CONCERNS THAT COUNSEL HAS.

GLENN.

SO BRIAN, IF I CAN ASK, WHAT DO WE GOT BUDGETED FOR NEXT YEAR TOWARDS, UH, WATER MAIN REPLACEMENT PROJECTS? 1.3 MILLION.

OKAY.

1.3 MILLION.

NOW, I UNDERSTAND THAT, UH, PUTTING THAT MONEY IN THE BUDGET DOESN'T NECESSARILY MEAN WE CAN SPEND IT ALL BECAUSE, WELL, YOU WERE GONNA HAVE TO ORDER THINGS AND ALL THAT KIND OF GOOD STUFF.

UM, WHAT PROHIBITS US FROM PUTTING IT THERE IF IT DOESN'T NEED IT? IT DOESN'T HAVE TO BE SPENT, DOES IT? I MEAN, IF IT GOES UNSPENT, IT CAN BE TRANSFERRED, MOVE FORWARD, CORRECT? WELL, IF YOU'LL RECALL, THERE WAS SOME DISCUSSION EARLIER IN THE YEAR, UM, YEAH, EARLIER IN THE YEAR WHERE WE HAD TALKED ABOUT, COUNSEL HAD TALKED ABOUT ACCESSING, UM, WHAT WERE IDENTIFIED AS THE FUND

[00:35:01]

AND THE FINANCE DIRECTOR COMMENTED AT THAT TIME THAT THOSE MONIES ARE ALL SPOKEN FOR, UM, AS COLLATERAL AGAINST OUTSTANDING DEBT.

SURE.

EXCUSE ME.

SURE.

AGAINST OUTSTANDING DEBT OR FOR DEBT PAYMENT IN AND OF ITSELF, AND THAT THERE WERE NO MORE ADDITIONAL RESOURCES TO BE ALLOCATED FROM FUND BALANCE TOWARDS CAPITAL COSTS.

SO THERE IS NO ADDITIONAL MONEY TO JUST ADD TO THE LINE ITEM.

MM-HMM.

, MY CONCERN, UM, LIES IN THE FACT THAT THE, THE STUDY DID NOT MENTION, UH, THAT THEY RECOMMEND $4 MILLION A YEAR MOVING FORWARD UNLESS WE DON'T HAVE HAVE IT, THEY JUST RECOMMEND IT.

OTHERWISE, WE COULD SEE OURSELVES IN SOME PRETTY DEEP TROUBLE IN THE FUTURE.

AND IT'S REALLY QUITE ALARMING THAT REPORT, IN MY OPINION.

UM, YOU KNOW, THERE HAVE BEEN PUSHES IN THE PAST FOR INCREASED FUNDING TO THESE PROGRAMS, AND WE'VE SEEN MINOR ADJUSTMENTS TO THAT, BUT NEVER REALLY TO THE LEVEL THAT'S BEEN NECESSARY.

UM, I WOULD LIKE TO SEE SOME ADDITIONAL WORK PUT INTO RESEARCH AND WHERE WE CAN BUMP THAT NUMBER A LITTLE BIT FOR THIS YEAR IN THE, UH, UM, IN THE BUDGET.

UM, OTHERWISE I'M GONNA HAVE A TOUGH TIME SUPPORTING IT.

UH, THIS IS ONE OF THE MOST IMPORTANT THINGS A CITY DOES FOR ITS RESIDENTS IS MAINTAIN THE INFRASTRUCTURE.

UH, IF WE CAN'T DO THAT, UM, I DON'T KNOW WHY WE SHOULD BE DOING OTHER THINGS.

UM, SO I PERSONALLY WOULD LIKE TO SEE A LITTLE, LITTLE WORK PUT IN ON THAT TO SEE WHERE WE CAN BUMP THIS.

UM, WE MAY NOT HIT THAT $4 MILLION, BUT I THINK 1.3 IS A LITTLE OFF THE MARK, AND IF WE CAN GET, UH, REASONABLY CLOSER TO THAT, I WOULD FEEL MUCH BETTER ABOUT IT.

AND I'LL, I'LL LEAVE MY COMMENTS THERE.

THANK YOU.

THANK YOU BEAR.

BRIAN.

UH, WHAT, WHAT DO WE CURRENTLY HAVE UNENCUMBERED, UH, IN THE ARPA RESERVE FUND AT THIS TIME? UH, I'D HAVE TO LOOK AT THAT NUMBER IF MY CALCULATIONS ARE CORRECT.

WE'RE LOOKING ABOUT A LITTLE OVER 1.7 MILLION, UH, FROM WHAT WE ALREADY HAVE ENCUMBERED, UM, FROM THE, UH, UH, FROM THE ADDITIONAL, UH, AWARDED, UH, CONTRACT, UM, OUT OF THE ROUGHLY FOUR PLUS MILLION.

DOES THAT SOUND ABOUT RIGHT? CLOSE BACK TO THE NAPKIN? UM, MARY, IT WOULD BE, IT WOULD BE MY SUGGESTION AT THIS TIME, UM, THAT, UH, WE AUTHORIZE STAFF TO MOVE, UH, 1.5 MILLION FROM THE ARPA RESERVE FUND INTO THE, UM, UH, WATERLINE REPLACEMENT STUDY, UM, OR THE WATERLINE REPLACEMENT PROGRAM, UH, EFFECTIVE IMMEDIATELY.

UM, AND WHEN THE, UH, ADDITIONAL MONIES, UH, FREE UP, UH, WE CAN, UM, REPLENISH THE APA, UM, FUND, UM, WITH THE, UM, WATER EAST MAIN PRO, UH, PROGRAM, UH, WITHIN THE NEXT TWO YEARS, .

UM, SO YES.

MARK, BRIAN? YES, SIR.

THIS STUDY INDICATED 4 MILLION A YEAR OF NEED.

YES, SIR.

COULD YOU GO INTO MORE DETAIL TONIGHT FROM THE DIAS AND EXPLAIN FOR HOW MANY YEARS? WELL, THAT WOULD BE EFFECTIVELY INFINITE BECAUSE AS WE CONTINUE TO REPAIR AND REPLACE PIPE IN CERTAIN AREAS OF THE CITY, THEN PIPE IN OTHER AREAS WILL CONTINUE TO AGE, AND IT'S A CONSTANTLY REPEATING CYCLE.

GLENN AND I HAD MET AND DISCUSSED THIS ISSUE, AND I THINK THE ONE THING THAT WE AGREED ON IS THAT IT'S A BIG PROBLEM AND IT'S A PROBLEM THAT'S NOT GONNA GO AWAY.

AND IF IT'S $4 MILLION A YEAR FOR A LONG PERIOD OF TIME, WHAT WE'RE LACKING IS A REVENUE SOURCE.

UM, I DON'T NEED ANY MORE STUDIES OR DISCUSSION, UH, ABOUT ESTABLISHING WE HAVE THE ISSUE WE ALREADY HAVE THAT I'D LIKE TO KNOW WHAT THE ALTERNATIVE, UH, REVENUE SOURCES ARE.

QUITE, QUITE FRANKLY, THE ONLY REAL SOURCE IS TO RAISE THE UTILITY RATE.

UM, WELL, I APPRECIATE MR. SHAW'S RECOMMENDATION.

THE MONEY THAT EXISTS WITHIN THE ARPA FUND HAS ALREADY BEEN EARMARKED FOR THE, UM, A SANITARY SEWER EAST PROJECT.

UH, AND WE HAVE OBLIGATIONS TO O EPA TO GET THAT PROJECT DONE AND COMPLETED BY JUNE OF 2023.

SO THAT'S NOT A RESOURCE THAT IS AVAILABLE FOR US TO REALLOCATE TO THIS PARTICULAR PROJECT.

UH, IF COUNCIL WANTED TO MAKE MONIES AVAILABLE TODAY, UM, AGAIN, YOU COULD AUTHORIZE THE RATE INCREASE, UH, FOR THE UTILITY, UH, TO RAISE A MILLION DOLLARS.

UH, YOU'RE LOOKING AT APPROXIMATELY $5 AND 25 CENTS, UH, PER MONTH PER USER TO RAISE A MILLION DOLLARS.

AND I WOULD NOTE THAT THAT'S JUST CONSTRUCTION MONEY.

ENGINEERING IS TYPICALLY ABOUT 10% OF THAT NUMBER AS WELL.

SO THE REAL NUMBER IS 4.4 OR 4.5 MILLION.

UM, AND SO

[00:40:01]

SO, AND MS. KITCHEN, PRIOR TO YOU BEING SWORE IN, UM, WE HAD HAD SOME DIALOGUE FROM THE DIAS, AND I THINK I DEMONSTRATED AT THAT MEETING, UH, HOW SERIOUS I WAS ADDRESSING THE ISSUE.

UH, JUST FOR YOUR BENEFIT AND WHOEVER ELSE IS LISTENING, MY COMMITMENT HASN'T WAVERED.

IT'S STILL THERE.

UH, I DON'T KNOW HOW WE CAN FIND CHANGE UNDER THE CUSHIONS OF THE SOFA TO COVER $4 MILLION FOR AN INDEFINITE PERIOD OF TIME.

UH, IT'S GONNA TAKE A REVENUE SOURCE.

UM, IT'S NOT A PROBLEM THAT'S GOING AWAY.

IT WASN'T A PROBLEM THAT WAS CREATED OVERNIGHT, BUT WE DO NEED TO HAVE A REVENUE SOURCE.

UM, AND I WOULD ASK, HE, MY ASK TONIGHT IS TO PLEASE ASK STAFF TO PRESENT TO US A REVENUE SOURCE THAT WILL ADDRESS THIS.

NOW, ANITA, I'D LIKE TO ASK TONIGHT, WE HAVEN'T HAD A CHANCE TO TALK, BUT WHEN I READ THE REPORT AND THEN I THINK A CITIZEN HAD MADE SOME, UH, COMMENTS AND HIS OPINION KNOWN, I'M NOT EVEN SURE, I'M NOT EVEN SURE.

4 MILLION ADDRESSES THE ISSUE FAST ENOUGH FOR ME.

WOULD YOU AGREE? I AGREE.

YEAH.

SO, UH, BRIAN, I'D LIKE YOU TO COME BACK AS SOON AS YOU CAN.

SOMETHING RICHARD SAYS SOONER THAN LATER, UH, WITH AN OPTION OR OPTIONS OF WHAT WE NEED TO DO, ESTABLISHING A REVENUE SOURCE ENOUGH TO ADDRESS THIS.

AND, AND ALL OF MY COMMENTS IS TO ESTABLISH FOR MY COLLEAGUES AND THE TAXPAYERS MY COMMITMENT TO ADDRESSING THIS PROBLEM.

NUMBER ONE, ACKNOWLEDGING WE HAVE A PROBLEM.

NUMBER TWO, ADDRESSING IT.

MM-HMM.

, GLENN, UH, MR. CAMPBELL, I WANNA SAY I APPRECIATE YOUR COMMENTS AND YOUR DEDICATION TO THIS.

UM, IT IS, IS EXTREMELY IMPORTANT IN MY OPINION AS WELL.

UM, WE'VE JUST HEARD TOO MANY STORIES ABOUT OTHER PLACES AROUND THIS COUNTRY.

THINGS WERE OKAY, WE GOT IT HANDLE, AND THEN THEY WEREN'T.

SO, I, I, I WANT TO GET AHEAD OF THIS.

UM, IT'S THAT IMPORTANT.

I THINK IT'S, IT'S A MAJOR THING.

SO THANK YOU VERY MUCH FOR THAT.

IT'S, IT'S WHAT WE TALKED ABOUT MM-HMM.

, UH, I, I'VE TALKED ABOUT IT PERSONALLY, BUT, BUT I WANTED TO ESTABLISH MY POSITION PUBLICLY AND I WANTED TO HAVE IT KNOWN WHERE I'M AT.